5 minute read
Board Briefs
Grayhawk Master Association Board of Directors Meeting – November 7, 2022
Development Committee
Don Morse reported that members had attended the 101 freeway road improvements meeting. The 101 improvements will improve a general purpose lane in both directions, among other improvements. Construction is anticipated to begin in summer/fall 2023 and completed in 2025.
Jim Ball reported that the dog park previously approved by the City of Scottsdale for placement near Thompson Peak Park is underway. The City of Scottsdale has already completed solicitations and secured both design and construction teams for the dog park. They are working with local power companies to determine restrictions and potential design considerations. Public outreach is tentatively scheduled for late 2022 or early 2023.
Operational Review Committee
Don Morse reported that there were no major incidents on Halloween. One neighborhood did close a street for a block party. The Association will work with homeowners in the future to make sure they are able to host block parties, but also that they go through appropriate channels to do so.
At their recent meeting, the Operations Committee reviewed a proposal submitted by Air Comm/Creative Communications for $15,811.10 for the replacement of the current repeater and two way radio system located at the guardhouse. The current system was purchased in late 2012 as an upgrade from the previous analog technology to digital. With the age of the system and continuing evolution of technology, an upgrade is recommended to provide better communication and clearer voice recognition on the radios.
A motion was made and approved to accept the Proposal submitted by Air Comm to install a new repeater/Radio System for $15,811.10.
Landscape Committee
Arlene Smith reported that although there was not a committee meeting, she had met with committee members Martha Troy and Tim Mouer to look at the health of the winter Rye grass. Most of the greenbelts that were over-seeded looked green and lush; however, they found large patches of weeds/crab grasses and barren spots on slopes. DLC thinks the weed issues will be resolved after several mowings, they have re-seeded the bare spots. The committee is still waiting for the results of the soil analysis that was sent out in October.
Fall flowers have been planted in the monuments at Scottsdale & Grayhawk Drive, and in several Retreat pool areas.
DLC began pouring the concrete bench pads, beginning in Firenze, followed by the two on Grayhawk Drive and the final one in the Monterey neighborhood.
Paying Your 2023 Assessments
The Assessment notice for the first quarter of 2023 will be sent to all owners in December and is due January 1, 2023. Your assessment is considered late any more than 30 days past the due date.
If you pay your assessment by mail, please remember to adjust your payment amount and mail your assessment payment to the address listed on the statement to facilitate processing.
ONLINE
If you pay your assessment through our online portal with Pacific Western Bank, please remember to adjust your payment amount.
BILL PAY
If you pay your assessments through bill pay through your own bank, please reach out to them to adjust your payment amount.
DIRECT DEBIT
If you pay your assessments through direct debit, you do not have to adjust your payment. The amount will be automatically adjusted.
Please visit Grayhawkcommunity.org for more information on assessment payment options or to view the 2023 assessment rates by neighborhood.
The fall Plant it Forward event generated about 50 cacti and succulent pups. DLC has identified several areas to replenish.
Community Enhancement Committee
Ashley Scott reported that the committee did not meet.
Event Planning Committee
Sarah Van Duyne reported the Pumpkin Patch had been extremely successful. It was the first time things really felt “back to normal” since Covid.
Paws at the Park was also successful, with an estimated 300 people in attendance.
Sunday in the Park is taking place on November 13.
Communications Committee
Jennifer Sheets reported that the committee had recently reviewed a layout proposal for the website redesign and all agreed the changes were great. The next step is CivicPlus creating a mock-up with everything (colors, etc.) in place for the committee to review.
The committee also discussed the Annual Meeting and started a discussion on Grayhawk Flight improvements.
Upon request from the Board of Directors, CompuNet provided a proposal for an additional microphone that will allow for either a lavalier or handheld option for anyone in the room/at the podium.
A motion was made and approved to accept the CompuNet proposal for new microphones at a total of $1,585.85, which includes $865.85 for hardware and $720.00 for installation service.
Architectural Review Committee
Paul Alessio reported that the committee had reviewed 12 submittals at the October 4 meeting and six submittals at the October 18 meeting.
The committee has finally finished selecting new paint colors for all of the neighborhoods. This project took longer than the previous paint selections due to the fact the committee was removing old paint colors rather than just adding new colors to the existing palette.
Budget/Finance Committee
Derek Moore reported that the committee did not meet.
Executive Committee
David Van Omen reported that the committee did not meet.
Condo Board Presidents Meeting
David Van Omen reported that topics at the meeting included how boards were currently holding their meetings (in-person, hybrid or virtually).
The group also discussed how much each association was having to raise assessments to account for inflation.
There was discussion of vehicle charging stations, but ultimately it was determined that there were a number of obstacles in installing those.
The next meeting is scheduled in January and the group will discuss water conservation.
Treasurer’s Report
Derek Moore reported that the income is under budget due to a bad debt write-off. Water expense was down due to storms, however, there was nearly $30,000 in storm damage caused by storms as well.
Management Report
Stacey Harvey reported that management was invited by the Grayhawk Golf Club Director of Golf Joe Shershenovich to attend a drought update meeting held by the City of Scottsdale at their Water Campus off of Hualapai Drive. David Van Omen attended along with Stacey Harvey and Ashley Scott. A presentation was made regarding the drought Arizona is facing and steps City of Scottsdale is taking for water conservation.
Randy Brown, Don Morse and Stacey met with Frank Civil Consulting to discuss the board approved street analysist project.
Dave Deatherage, Copper State Engineering, performed a walk of the Deer Valley Channel and Drop Basin with Stacey and David. His initial assessment did not identify any key issues to immediately address but a detailed report will be forthcoming.
