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MAY 2020
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Lake Viking News
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Lake Viking News ©Gallatin Publishing Co.
May 2020
VVA Board of Directors May 3, 2020 Call to Order Susan Zalenski, lot 364, called the meeting to order at 6:30 p.m. by way of the internet. Due to the COVID-19 situation, the meeting was held through a Zoom connection. Board members logging into the meeting were Mark Leggett, lot 72; Mike Booth, lot 1259; Tony Gronniger, lot 2281; Celeste Armanees, lot 62; Troy Lesan, lot 576; and Marvin McNabb, lot 28. There was no pledge of allegiance, but Troy Lesan led in prayer. Approval of Minutes Troy Lesan moved to approve the minutes of the April 5, 2020, board meeting. Tony Gronniger seconded; motion passed. Committee Reports Handbook Committee: No Report Finance Committee: Troy Lesan reported the Finance Committee did not meet in April due to COVID-19 but did communicate via email. Troy commented that several questions were asked and answered. There were a couple of questions asked that will be taken up next month, when we hope regular meetings will resume. The finance reports were printed before the end of the month due to the early board meeting, so they did not show the entire income for the month. Troy reported updated numbers that he acquired May 1, which indicated much improved income. President Susan Zalenski questioned the revenue shortfall of over $144,000 that was in the financial information sent to the board. Troy explained that the updated financials, which had not been sent to the board, indicated a revenue shortfall of about $18,000. This year’s financial reports will show several new line items because of the dredge initiatives passed at the annual meeting in March. We are slightly up in expenses and a little down in income at this point. Examples of increased expenses included spending on maintenance and campgrounds for large amounts of gravel. Postage was up due to registered letters being sent out for non-compliance of the new trash regulations. On the income side there was a sizable increase in service charges because of a lien that was paid off, several finance charges carried over from 2019, and campground fees collected were up slightly. Income is down a bit, but all things considered, Troy feels our position is much better than many at this time. Susan indicated there would be discussion about COVID-19 stimulus funds later in the agenda. Susan Zalenski suggested that all committees should try to hold meetings through Zoom or via a conference call as opposed to using email, if they can’t meet in person. Mark Leggett asked if there had been any requests for special assistance. Sally Zerbe reported that there had been no requests for special assistance. Mark asked Troy if it were his gut feeling that we would be ok financially. Troy responded that his gut feeling was that we would be okay, and that we will defer our expenditures to match any decreased income. Sally Zerbe commented that we have a deposit ready to go to the bank that will increase the income numbers for May substantially. Strategic Planning Committee: Susan Zalenski reported the Strategic Committee did not meet this month, but they would like a copy of the Vision and Mission Statement framed and hung in the office and put on our website. We have made some accomplishments as a community through our Strategic Plan. In March, our community approved funding for our dredge program and we implemented emergency precautions. In April we worked on the logistics of the sale of community areas. We have had a Zoom board meeting and put together a Lake Viking Caring Network in place to help people that can’t get to a pharmacy or grocery store. Activities Committee: Celeste Armanees reported that the Poker Run is still planned for June 6 and there will be live bands in June and July. Building Committee: Marvin McNabb reported 14 new permits were issued in April. Fire Department: Tony Gronniger said there was a fire meeting scheduled for May 9. The pumper was tested this and passed. Campground: Mike Booth reported there would be a workday in the campgrounds on June 13. They will be doing some repairs on the swing sets and benches. They are also getting a new roof on the bath house in Campground 1. The Campground Committee will be presenting some changes to the mowing regulations that are in the Campground Agreement and the
Next VVA Board Meeting:
www.lakevikingmo.com
Volume 33, No. 1
Viking Valley Association
Vision/Mission Statement Lake Viking is a private lake aspiring to preserve our community and environment for future generations. Belief Statements • Our informed members are the strength of our community. • Financial stability is essential to the success of our community. • Our members and their guests should be safe in our community. • Ongoing investment is essential to our future. • In open, active, and transparent dissemination of information to our membership. • In the protection and active management of our natural environment. • Quality amenities and infrastructure are essential. Parameters We, Lake Viking Community, will: • Follow the VVA Covenants, By-Laws, Rules and Regulations and seek necessary Board approval when implementing the Strategic Plan. • Maintain fi scal responsibility when making decisions based on Lake Viking’s Strategic Plan or any other matters. • Conduct all activities safely and in accordance with the current Lake Viking Handbook. • Consider all steps to ensure quality amenities and infrastructure. •Treat all people fair and equal. • Take all steps to protect and properly manage our natural environment. • Foster a collaborative relationship between Board, staff and membership. • Be open, active and transparent in the dissemination of information to our membership • Openly invite and include all members in a variety of social activities. • Consider all reasonable investments to meet our goals.
Handbook. Mark Leggett asked if the workday would include both campgrounds and Mike Booth responded that it would. Mark also suggested asking Jeff Sprague to join the Campground Committee. Lake Committee: Troy Lesan reported that the first inspection for the year has been completed for both road and water. Troy and some volunteers are going to put together some more zebra mussel detectors and distribute them around all areas of the lake. Infraction Committee: The first meeting of the year was scheduled for May. Mark Leggett asked the board’s opinion about giving guidelines to the committees. He feels like the board should have some input on what the committees are working on. On another note, Mark brought up the possibility of giving written warnings for non-flagrant violators instead of writing tickets for everything. The board was in agreeance on this. Mark is also concerned about the Infraction Committee not considering the cost of a ticket, depending on the violation. They have set amounts for tickets depending on the violation. He would like the board to give them some leniency to decide an appropriate amount depending on the violation. The board was also agreeable to this practice. Dredge Committee: Shawn Hepinstall reported that they met with the engineer on April 23. The surveys have been completed. The next phase was the Geo Tech Team and they have completed the drilling process. The Design Phase will begin soon. We have tested a 1 ½” syphon on the south end silt structure to start dewatering and it is working well. A 4” syphon would drop the surface water by 2 feet. The engineer said we need to start pulling the willows from the pond. Riley Blades started that process last week and got as far
6:30 p.m. Sunday, June 14, 2020 Lower level of the clubhouse
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All members in good standing are welcome and encouraged to attend. If you want on the agenda, you must notify the office on or before the Monday prior to the board meeting.