Gamma Phi Beta FMC Annual Report

Gamma Phi Beta Facilities Management Company

Annual Report

Fiscal Year 2024 (August 1, 2023, to July 31, 2024)

Sigma (Kansas)

A Note From The FMC Chair And Chief Executive Officer Dear Gamma Phi Beta Sisters and Friends, It is with great pride and enthusiasm that we present the Fiscal Year 2024 Annual Report for the Gamma Phi Beta Facilities Management Company (FMC). We continue to uphold our mission to uphold our mission of fostering welcoming, inclusive spaces that promote sisterhood by providing innovative, industry-leading properties and property management services for Gamma Phi Beta and her members.

Since establishing in 2012, the FMC has been dedicated to supporting the ever-growing properties and affiliated house corporations (AHCs) of Gamma Phi Beta. Our commitment to enhancing the collegiate experience for our members remains. We’ve made great strides in ensuring our facilities are not just places to sleep and eat — they’re also communities where our sisters can grow, learn and support one another.

This year, the FMC has proudly completed a diverse range of impactful projects, all of which prioritize the overall member experience. We successfully rolled out new standardized move-in procedures, upgraded our security systems and expanded our national vendor partnerships. These efforts ensure that our properties are equipped with top-tier services and products at competitive prices. We’ve also been at the forefront of policy innovation, such as implementing our new

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alcohol policy, which demonstrates our dedication to evolving with the needs of our members.

Our achievements this year would not have been possible without the support of our members, volunteers and stakeholders. Together, we will continue to create environments where our sisters can thrive and make lifetime connections.

Sincerely,

Jennifer Moody (Texas Tech) FMC Chair

Megan Smiley Wick (Washington State) Chief Executive Officer

GAMMA PHI BETA FMC ANNUAL REPORT

About The FMC From a traditional standalone facility to university-owned residence halls and suites, Gamma Phi Beta collegiate sisters make lifetime memories in a wide variety of living arrangements. A Gamma Phi Beta facility is a place to grow, learn and support others while receiving the same True and Constant support in return.

Formed in 2012, the FMC is the international housing entity for Gamma Phi Beta, supporting our ever-growing properties and AHCs. The FMC is overseen by the Board of Managers (BOM), which is responsible for the company’s strategic direction and ensuring the FMC supports the mission and vision of both the FMC and Sorority.

The FMC owns properties across the United States. All new Gamma Phi Beta chapters installed after August 1, 2013, are automatically managed by the FMC, giving our new chapters access to top-notch facilities and resources.

Mission and Vision Mission: To foster welcoming, inclusive spaces that promote sisterhood by providing innovative, industry-leading properties and asset management services for Gamma Phi Beta and her members.

Vision: For collegiate Gamma Phi Betas to have access to living, learning or gathering spaces that foster community and belonging.

FMC Guiding Principles • We support and enhance the collegiate experience for our members.

• We maintain fiscally prudent and operationally sound practices.

• We provide exceptional volunteer opportunities.

• We make ethical decisions for the greater good.

GAMMA PHI BETA FMC ANNUAL REPORT

The BOM The BOM (listed below for Fiscal Year 2023-24) supports the work of the FMC and provides mission-based leadership and strategic governance. Board members develop policies, procedures and regulations for the operation of the FMC and monitor and evaluate the FMC’s finances, programs and performance.

• FMC Chair Jennifer Moody (Texas Tech) • Shannon Bradley (Nebraska-Lincoln) • Ann Campbell (Northwestern) • Nerissa Rouzer (Virginia) • Hillary Stevens (Morehead State) • Mindy Sutton (Southern Methodist) • Chief Executive Officer Megan Smiley Wick (Washington State) • International Vice President Liaison Fran Stevenson (Kansas State)

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Delta Pi (Illinois State)

Impact Currently, the FMC owns, manages and supports 64 chapters, representing 47% of all Gamma Phi Beta chapters. Of these, 28 chapters have housing facilities, including 17 freestanding houses, eight dormitories and three chapter rooms, while 11 chapters have storage facilities. Across our properties, we house 922 members, accounting for 24% of Gamma Phi Beta’s 3,894 members living in Sorority facilities.

During the 2023-24 fiscal year, the FMC made significant progress with our strategic goals, focusing on enhancing the member experience, improving security measures and fostering innovation across our facilities. Below are the major highlights from the fiscal year.

Progressive Policy Implementation

After piloting a new alcohol policy in spring 2023, the FMC rolled out the policy across eligible facilities on August 1, 2023. This policy permits alcohol in private rooms for residents of legal drinking age, reflecting our commitment to providing a welcoming and relevant residential experience. We hosted webinars and consultations to support chapters and AHCs in implementing this change.

Enhanced Security

In response to evolving campus security needs, the FMC made substantial updates to our facilities’ security systems. These include cloud-based security, Wi-Fi infrastructure upgrades, advanced physical access control and remote monitoring capabilities. These measures ensure our properties remain secure while offering customized access for members, staff and guests.

New Facility Move-In Procedures

Fall 2023 marked the launch of standardized move-in procedures, streamlining the process for residents and aligning with best practices in campus housing. Facilities Management Company staff were on-site at several facilities to ensure smooth transitions, building strong relationships with our members.

Annual In-Person Training for Facility Directors

The FMC hosted its annual in-person training, where facility directors connected with peers, FMC managers and other Gamma Phi Beta staff. The training sessions covered essential topics like accounting, budgeting, risk management and crisis communications. As part of our continuous improvement efforts, we also introduced new sessions on access management with Johnson Control and other software systems.

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GAMMA PHI BETA FMC ANNUAL REPORT

Our Customers FMC-Owned and Managed Beta (Michigan) Beta Delta (Michigan State) Beta Lambda (San Diego State) Beta Mu (Florida State) Beta Sigma (Washington State) Beta Xi (Ohio State) Gamma Chi (Texas State-San Marcos) Delta Pi (Illinois State) Delta Psi (California-Santa Barbara) Eta Xi (Florida) Eta Omicron (Ohio) University-Owned and-Managed Beta Beta (Maryland) Gamma Omicron (Kentucky) Epsilon Epsilon (Union College) Epsilon Theta (Clemson) Zeta Iota (Valparaiso) Eta Gamma (Delaware) Eta Zeta (Cincinnati) Eta Eta (South Florida) Eta Theta (Connecticut) Eta Nu (James Madison) Eta Sigma (Central Missouri) Suites/Rooms/Lodges

Gamma Beta (Gettysburg) Eta Iota (Rockhurst) Zeta Alpha (Eastern Washington)

Epsilon Phi (Bentley) Epsilon Psi (North Carolina-Asheville) Zeta Gamma (Sonoma State) Zeta Zeta (Coastal Carolina) Unhoused Chapters Zeta Eta (Lander) Delta (Boston) Zeta Theta (Pepperdine) Iota (Columbia) Zeta Lambda (Texas A&M-Corpus Phi (Washington University) Christi) Alpha Upsilon (Penn State) Zeta Mu (St. John’s) Gamma Gamma (WisconsinZeta Nu (Detroit Mercy) Milwaukee) Zeta Xi (College of Idaho) Gamma Pi (Minnesota State-Mankato) Zeta Phi (Arkansas-Fort Smith) Gamma Rho (Wisconsin-Oshkosh) Zeta Psi (Texas-San Antonio) Gamma Omega (Wisconsin-Platteville) Zeta Omega (Kennesaw State) Delta Nu (Missouri State) Eta Lambda (Central Florida) Delta Phi (California State-Bakersfield) Eta Pi (Quinnipiac) Delta Chi (California State-Sacramento) Eta Rho (Nevada-Las Vegas) Epsilon Alpha (La Salle) Eta Tau (Colorado Mesa) Epsilon Gamma (San Diego) Eta Upsilon (Nicholls State) Epsilon Delta (Creighton) Eta Chi (California State-San Marcos) Epsilon Eta (Bridgewater State) Epsilon Mu (Loyola-New Orleans) Facilities as of March 14, 2024 Epsilon Nu (Chapman) Epsilon Omicron (California-Santa Cruz) Epsilon Pi (George Mason) Epsilon Sigma (Morehead State)

Expanded National Vendor Partnerships

The FMC expanded outreach to national vendor partners, securing discounted commercial services and products for the FMC and AHC properties. Key partnerships include College Fresh, Cintas, Mohawk/Daltile, Wayfair and Waxie. These collaborations ultimately enhance the quality of services and amenities provided to our members and residents, ensuring a better living experience.

Updated and Shared AHC Model Bylaws

This year, FMC prioritized supporting AHCs in updating their bylaws to align with Gamma Phi Beta’s international governing documents. We provided a comprehensive model bylaw template and clear instructions, empowering AHCs to review and refine their own governing documents. This initiative ensures consistency and compliance while enhancing the operational effectiveness of AHCs across the organization.

GAMMA PHI BETA FMC ANNUAL REPORT

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Facility Project Highlights Throughout the year, the FMC completed numerous projects with a strong focus on enhancing security and improving the member experience across our facilities. Each project, no matter the scale, reflects our commitment to creating welcoming and functional environments for our members. The following photos highlight just a handful of the many successful projects completed during 2023-24.

DELTA PSI

BETA SIGMA

(California -Santa Barbara)

(Washington State)

The chapter room now feels more welcoming with fresh updates and enhanced functionality.

BETA LAMBDA

BETA

(San Diego State)

(Michigan)

The new fixtures and modern accents bring a touch of sophistication and comfort.

The beautifully remodeled bathroom offers both elegance and practicality.

ETA ETA

ETA THETA

(South Florida)

(Connecticut)

This revitalized space is now perfect for relaxing and socializing.

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The new luxury vinyl and paint upgrades have transformed the facility into a modern and stylish environment.

The fresh look and improved design make it an inviting place for chapter gatherings.

GAMMA PHI BETA FMC ANNUAL REPORT

Thank You To Our Volunteers!

Reflecting on the past year, we extend our heartfelt gratitude to the dedicated volunteers who generously contributed their time and effort to support the FMC. Your commitment, whether serving on an AHC or a local chapter advisory board, has been instrumental to our success. Your passion and selflessness embody the spirit of our sisterhood, and we are immensely grateful for your invaluable contributions. Thank you!

GAMMA PHI BETA FMC ANNUAL REPORT

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