Guide - Glenstone Gardens - Farmhouse Gatherings

FA R MH O USE GAT H E RI N GS

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WE L C O M E TO

I N S P I R E D E N T E RTA I N I N G I N T H E V I R G I N I A P I E D M O N T Tucked under the Eastern slope of the Bull Run Mountains lies Glenstone Gardens, a meticulously manicured Virginia estate ideally suited for hosting sophisticated celebrations synonymous with Middleburg’s grandeur and elegance. Located less than forty-five miles from our nation’s capital, Glenstone Gardens’ centuries old grounds, sweeping views and English inspired gardens stand in stark contrast to the bright lights, hustle and bustle of the nearby city.

This magnificent property is one of the most exclusive in the area and provides a true taste of the serenity and natural beauty that only the Virginia countryside can offer. From intimate indoor soirées for up to ninety-nine guests, to elaborate tented affairs for up to three hundred, Glenstone Gardens provides a refined setting and sophisticated backdrop for inspired entertaining in the Virginia Piedmont.

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E X PL OR E T H E PROPE RT Y At Glenstone, thoughtfully restored farmhouses, splendid formal gardens, tucked away secret gardens, ancient trees, heirloom blooms and picturesque views delight at every turn.

We invite you and your guests to take a stroll through this magnificent property.

DISCOVER GLENSTONE 1 Fa r m ho u s e

7 N o r t h L aw n

2 G u es t H o u s e

8 S e c ret Ga rd e n

3 E n g l i s h Ga rd e n s

9 Tea H o u s e

4 E a s te r n Ga rd e n

10 S o u t h L aw n

5 S p r i n g H o u s e & Tu l i p Po p l a r

11 C u t t i n g B o rd e r

6 M ea d ow H i l l

12 Po nd

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FA R M H O U S E S PA C E S

T H E DI N I NG RO OM Warm and inviting, the original dining room of The Farmhouse features wide plank pine floors, a wood burning fireplace and an abundance of natural light. This space is ideal for hosting intimate gatherings or for combining with nearby rooms for larger parties.

s e at e d c a pa c i t y 24 guests

reception capacity 30 guests

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T H E G R E AT R O O M The largest entertaining space in The Farmhouse, The Great Room features a native Bull Run Mountain stone fireplace, chestnut colored pine floors, and floor to ceiling sliding glass doors looking out to the surrounding lawns and gardens. This space is ideal for large celebrations.

s e at e d c a pa c i t y 52 guests

reception capacity 58 guests

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T H E L I B R A RY Sophisticated and cozy, The Library features a wall of bookcases displaying traditional Virginia treasures, a large bay window and chestnut colored pine floors. This space is ideal for a bar setup, cocktail mingling or as an additional dining room.

s e at e d c a pa c i t y 12 guests

reception capacity 16 guests

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T H E GA L L E RY With Spanish terracotta tile floors and oversized arched windows overlooking The Terrace, The Gallery provides an effortlessly chic gathering space. This light-filled room adjoins the other three dining rooms, and can be used for both mingling and additional seating.

s e at e d c a pa c i t y 22 guests

reception capacity 30 guests

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T H E T E R R AC E Comprised of native Bull Run Mountain stone and surrounded by statement trees and gardens, The Terrace can be accessed from both The Gallery and The Great Room. This space is ideal for an outdoor cocktail hour or dinner al fresco.

s e at e d c a pa c i t y 30 guests

reception capacity 46 guests

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FLOOR PLANS

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T H E FA R M H O U S E FIRST FLOOR

VAL ET CIRC LE

E N G LI SH GA RDE N S

K ITC H E N 21’ x 11’ 231sq ft

STUDY 13’ x 12’ 162sq ft

DI NI NG ROOM 24’ x 15’ 353sq ft

E N TRY 12’ x 7’ 84sq ft

CAT E R ING 23’ x 21’ 483sq ft

GA LLE RY 12’ x 25’ 300sq ft

G REENH OUSE 15’ x 9’ 135sq ft L I BR A RY 16’ x 13’ 208sq ft

THE T EA HOUS E

G R E AT R OOM 31’ x 16’ 496sq ft

EAST TE R R AC E 15’ x 29’ 435sq ft

E AST E RN GA RDE N S

TE R R AC E

S OU TH TE R R AC E 38’ x 13’ 494sq ft

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E VE N T TA B L E L AYO U T O P T I O N S

Fireplace

Doorway

T H E DI N I NG RO OM

Doorway

Doorway

l ay ou t a

l ayout b

Seated Capacity: 20

Seated Capacity: 24

Fireplace

Doorway

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Doorway

Doorway

l ay ou t c Seated Capacity: 20

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l ayout d Reception Capacity: 30

E VE N T TA B L E L AYO U T O P T I O N S

T H E G R E AT R O O M

Sliding Door

Sliding Door

Sliding Door

Doorway

Sliding Door

Doorway

Fireplace

Fireplace

Doorway

Sliding Door

Doorway

Sliding Door

l ay o u t a

l ayout b

Seated Capacity: 26

Seated Capacity: 44

Sliding Door

Sliding Door

Sliding Door

Doorway

Sliding Door

Doorway

Fireplace

Fireplace

Doorway

Sliding Door

Doorway

l ay o u t c

l ayout d

Seated Capacity: 52

Seated Capacity: 40

Sliding Door

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Sliding Door

Sliding Door

Doorway

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Fireplace Doorway

Sliding Door

l ay o u t e Reception Capacity: 58 25

E VE N T TA B L E L AYO U T S

T H E L I B R A RY

Doorway

Doorway

l ayout a Seated Capacity: 12

H Doorway

Bar

Back Bar

Doorway

l ayout b Reception Capacity: 16

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E VE N T TA B L E L AYO U T S

T H E GA L L E RY

Entryway

Doors to Terrace

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Doorway

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Seated Capacity: 22

Reception Capacity: 30

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E VE N T TA B L E L AYO U T S

T H E T E R R AC E

l ayo u t a Seated Capacity: 24

l ayout b Seated Capacity: 24

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l ayo u t c

l ayout d

Seated Capacity: 30

Reception Capacity: 46

THE D E TA I L S

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EXPERIENCE INCLUSIONS

EXCLUSIVE PROPERTY ACCESS Exclusive use of The Farmhouse for a six hour event.

Day events may begin at 10:00am and must conclude by 4:00pm.

Evening events may begin at 5:00pm and must conclude by 11:00pm.

VA L E T P A R K I N G Valet parking attendants are provided for your guests during the times of your event.

C H A I R S , TA B L E S A N D TA B L E TO P E S S E N T I A L S All events held in The Farmhouse are inclusive of tables, chairs, china, flatware, stemware and linens.

PRE-EVENT PLANNING Dedicated Event Manager trained to design your event layout, timeline, event rental equipment and tablescapes.

SEASONED PROPERTY MANAGER A dedicated and expertly trained on-site Property Manager is provided to ensure all property logistics are taken care of before, during, and after your event. Our Property Manager will help you and your events team navigate Glenstone Gardens and answer any property questions that arise throughout the event.

INVESTMENT - 20 Guests M O NDAY – T H U R S DAY

F R I DAY & S U NDAY

S AT U R DAY

H O L I DAY

$12,500

$14,500

$13,500 $15,500

For each additional guest up to 99, add $45 per person.

Price does not inclue tax.

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FREQUENTLY ASKED What type of venue is Glenstone Gardens?

Glenstone Gardens is a meticulously manicured Virginia estate ideally suited for hosting sophisticated celebrations synonymous with Middleburg’s grandeur and elegance.

Located less than thirty minutes from Dulles Airport and an hour from Washington DC, Glenstone Gardens is easily accessible for you and your guests.

What is included in The Farmhouse rental?

Exclusive property access, valet parking attendants, seasoned property manager, chairs, tables and tabletop essentials.

How many guests can the venue accommodate?

The Farmhouse at Glenstone Gardens can host 99 guests for indoor events and we allow tented events for up to 300 events.

What are the time parameters of an event at Glenstone Gardens?

Day events may begin at 10:00am and must conclude by 4:00pm. Evening events may begin at 5:00pm and must conclude by 11:00pm. Vendor access may begin two hours prior for setup, and breakdown must conclude two hours after the event.

May my guests arrive early?

Your guests are welcome to arrive up to half an hour prior to your event start time. At this time, the entrance gate will be open and valet attendants will be on site to park your guests’ cars.

How many events do you host in one day?

We only host one event per day. Glenstone Gardens is yours to enjoy in complete privacy.

Do you have locations for pictures?

Yes! Glenstone Gardens is a beautiful property with gardens, fields and mountain views to provide a true taste of serenity and natural beauty that only the Virginia countryside can offer.

Do you have a Preferred Vendor List (PVL) ?

Yes. All outside vendors must be chosen from our Preferred Vendor List (PVL). We provide a highly trusted PVL for you to select vendors from and we only permit these vendor on our property. Each vendor is familiar with the venue and comes highly recommended by us!

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FREQUENTLY ASKED Is an event coordinator included?

What transportation options are available?

Glenstone Gardens is a venue and does not provide coordinator services for your event. Coordinator services are highly recommended to assist with the finer details of the setup, execution and breakdown of the event. The coordinator must be selected from our PVL.

We recommend several transportation companies on our PVL that will be able to safely transport your guests to and from Glenstone Gardens. Please note Uber and Lyft are not reliable in our area.

Who is responsible for set up and clean up?

Glenstone Gardens does not have on site lodging, however we partner with hotels and resorts in the area. Please see our PVL for recommendations.

Your caterer will be responsible for setting up your event as well as cleaning up after the event.

Are decorations permitted in the houses?

In the Farmhouse, decorations such as rentals, flowers and candles are encouraged. Please note, no open flames are allowed. Candles are required to be in a container or on a stand with a hurricane or chimney to avoid any damage to the property. Adhering anything to the walls or building is not permitted. Decorations such as rentals and candles are prohibited in the Guest House. We do not permit confetti, rice and other tossed items on property.

What food and beverage options are available?

What accommodations are included?

What is the payment schedule?

An initial payment of $10,000 is due upon signing of the contract which includes a $5,000 security deposit. The balance is due four weeks prior to the event date.

What is the security deposit?

A $5,000 damage security deposit is required with the signed contract. This is to cover potential damage by your guests and will be refunded ten business days following the event. If any damages have occurred, you will be notified, and we will bill you for any repairs over and above the deposit.

Glenstone Gardens allows both in house and pre-approved catering options for your event.

Do you give a discount to members of the military or any other discounts?

Can we bring in our own alcohol?

Yes, we support the military, law enforcement, fire fighters and first responders and offer a $500 discount to those actively serving.

Due to liability and service standards, we do not allow clients to provide alcohol for their event. Alcohol must be provided by the licensed caterer from our PVL.

Does the farmhouse include a tent?

Tents are not included with the venue rental and must be reserved through our PVL.

How can I schedule a tour?

Glenstone Gardens offers private tours by appointment only.

To schedule please email events@glenstonegardens.com or call 540-687-9764.

Does Glenstone Gardens provide any staging, lighting or A/V equipment?

We do not provide any staging, lighting, or A/V equipment for your event. Please contact one of our exclusive lighting vendors from our PVL.

Do you have any guidelines concerning departures?

To ensure the safety of your guests, we do not permit sparklers larger than 17 inches. We do not allow wish lanterns or confetti. Fireworks displays are permitted through our PVL. 33

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C E L E B R AT E AT

G L E NSTON E With captivating tales of history and heritage, The Farmhouse at Glenstone Gardens is a one of a kind venue for a one of a kind celebration. Modern touches and classic Virginian character fuse seamlessly to create a sophisticated Virginia Farmhouse perfectly suited for entertaining.

From intimate fireside dinner parties to large al fresco soirees, this is the perfect location for a gathering amidst the evocative garden vistas of this spectacular property. Paired with a seasoned team dedicated to first-class hospitality and chef-driven culinary options, any gathering at The Farmhouse is certain to delight guests from arrival to departure.

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I nspired E ntertaining in the V irginia P iedmont offi ce : E I G H T E A S T WA S H I N G T O N S T R E E T MIDDLEBURG, VIRGINIA 20117

www.

contact: E VE N T S@G L E N STO NE G A R D E N S. C O M 540.687.9764

G lenstone G ardens . com 8/5/22