Private Rentals GLEN ECHO PARK
2028 Rentals Packet
Natasha Lamalle Photography
Private Rentals GLEN ECHO PARK
DIRECTORY Click on the links below to quickly access each section
Packages & Venue Rates Approved Caterers Bumper Car Pavilion Diagram Cuddle Up Pavilion Diagram Spanish Ballroom Diagram Ballroom Back Room Diagram FAQs - Weddings FAQs - General Recommended Vendors
Jasmine Yab Photography
Private Rentals GLEN ECHO PARK
2028 VENUE RATES & PACKAGES Wedding Packages Packages are valid for events held from January 1, 2028, through December 31, 2028.* *prices are subject to change
Bumper Car Pavilion Packages Rental Times are inclusive of deliveries, set up, event time, and clean up Peak: April - June, September & October
Off Peak: July & August, November - March
Rental Time 10am - 1am A
Bumper Car Pavilion + Cuddle Up Pavilion
Saturday | $5,500 Friday & Sunday* | $5,000
B
Bumper Car Pavilion + Cuddle Up Pavilion + Grassy Circle
Saturday | $5,800 Friday & Sunday* | $5,300
For off peak months, rentals fees are reduced by $1,000 for packages A & B.
Rental Time 8am - 6pm C
Bumper Car Pavilion + Cuddle Up Pavilion
Saturday | $4,000 Friday & Sunday* | $3,500
D
Bumper Car Pavilion + Cuddle Up Pavilion + Grassy Circle
Saturday | $4,300 Friday & Sunday* | $3,800
For off peak months, rentals fees are reduced by $500 for packages C & D. * Wedding Packages are only available on weekends (Friday - Sunday) and Holiday Mondays. Saturday rates will apply to Sundays prior to Holiday Mondays; Sunday rates will apply to Holiday Mondays. Additional hours cannot be added to packages.
Guide to our Packages (suggestions only): Package A & C –
Option 1: Ceremony in CUP; Cocktail Hour & Reception in BCP Option 2: Cocktail Hour in CUP; Reception in BCP Option 3: Ceremony in BCP; Cocktail Hour in CUP; Reception in BCP
Package B & D –
Option 1: Ceremony in GC; Cocktail Hour in CUP; Reception in BCP Option 2: Ceremony in GC; Lounge or Games in CUP; Reception in BCP
Only interested in renting the Bumper Car Pavilion? Check out our “Venue Only Rates” on page 5.
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Spanish Ballroom Package Rental Time 10am - 1am Spanish Ballroom w/ Carpet installed by Glen Echo Park Partnership Carpet coverage - color Black [Required whenever food & drinks are served and consumed on main ballroom floor.]
Saturday | $8,500 + carpet coverage Friday & Sunday* | $7,500 + carpet coverage 1/2 (5 rolls: 60 ft) - $7,500 3/4 (7 rolls: 84 ft) - $8,500 Full (9 rolls: 104 ft) - $9,500
For off peak months, venue rentals fees are reduced by $1,000. * Saturday rates will apply to Sundays prior to Holiday Mondays; Sunday rates will apply to Holiday Mondays.
Add-Ons Dentzel Carousel May - September 1 hour + unlimited rides | $500 2 consecutive hours + unlimited rides | $800
Additional Times (outside operating hours) Wednesday - Friday: 2:30 pm - 9:30 pm (May - August) Saturday - Sunday: 5:30 pm - 9:30 pm *If the event occurs during normal carousel operating hours (see FAQs), Renter must purchase individual carousel tickets. **The carousel must remain open to the public at all times. As such, members of the public may also ride during any add’l hours. ***This carousel add-on may only be combined with a Bumper Car Pavilion or Spanish Ballroom rental.
Dentzel Carousel Photoshoot Year Round (subject to availability) 1 hour | $100* *Price is if photoshoot occurs on event date. If photoshoot is needed outside of event date, Renter can find pricing and scheduling information at - https://glenechopark.org/photography-filming
Additional Venues for Wedding Packages Single Classroom Double Classroom
Year Round - $175 | Additional Hours - $40 4 hours
Hall of Mirrors
Crystal Pool Lawn
Year Round - $250 | Additional Hours - $60 Year Round - $350 | Additional Hours - $50
4 hours
Peak - $525 | Off Peak - $425
Additional hours
6 hours
Peak - $925 | Off Peak - $625
8 hours
Peak - $1,225 | Off Peak - $825
Peak - $200 Off Peak - $150
Looking for “get ready” spaces? The Hall of Mirrors and Arcade Classrooms are options that can be added closer to your event date. Looking for a different ceremony option? Consider the Crystal Pool Lawn, located next to the playground. A nice nature backdrop to your ceremony or rent a tent and make it your own, like the couple did on page 10 in our events brochure. The CPL can be added to a package, not swapped. If you are interested in just the CPL and BCP, please refer to the “Venue Only Rates” on pages 5 & 6. Page 2
Private Rentals GLEN ECHO PARK Corporate & Social Packages Packages are valid for events held from January 1, 2028, through December 31, 2028.* *prices are subject to change
Peak: April - June, September & October
Off Peak: July & August, November - March
Bumper Car Pavilion Packages Rental Time 8am - 6pm E
Bumper Car Pavilion + Cuddle Up Pavilion
Saturday | $4,000 Friday & Sunday* | $3,500 Monday* - Thursday | $3,000
F
Bumper Car Pavilion + Cuddle Up Pavilion + Putt Putt Tent + Garden Area
Saturday | $4,300 Friday & Sunday* | $3,800 Monday* - Thursday | $3,300
G
Bumper Car Pavilion + Cuddle Up Pavilion + Spanish Ballroom
Saturday | $7,500 Friday & Sunday* | $7,000 Monday* - Thursday | $6,500
For off peak months, rentals fees are reduced by $500 for packages E, F and G.
Rental Time 10am - 1am H
Bumper Car Pavilion + Cuddle Up Pavilion
Saturday | $5,500 Friday & Sunday* | $5,000 Monday* - Thursday | $4,000
I
Bumper Car Pavilion + Cuddle Up Pavilion + Putt Putt Tent + Garden Area
Saturday | $5,800 Friday & Sunday* | $5,300 Monday* - Thursday | $4,300
For off peak months, rentals fees are reduced by $1,000 for packages H & I.
Rental Times are inclusive of deliveries, set up, event time, and clean up * Saturday rates will apply to Sundays prior to Holiday Mondays; Sunday rates will apply to Holiday Mondays.
**NOTE: Additional hours cannot be added to packages** Page 3
Spanish Ballroom Package Rental Time 10am - 1am Saturday | $8,500 + carpet fee Friday & Sunday* | $7,500 + carpet fee Monday* - Thursday | $6,500 + carpet fee
Spanish Ballroom w/Carpet installed by Glen Echo Park Partnership
Carpet coverage - color Black [Required whenever food & drinks are served and consumed on main ballroom floor.]
1/2 (5 rolls: 60ft) - $7,500 3/4 (7 rolls: 84 ft) - $8,500 Full (9 rolls: 104 ft) - $9,500
For off peak months, venue rentals fees are reduced by $1,000. * Saturday rates will apply to Sundays prior to Holiday Mondays; Sunday rates will apply to Holiday Mondays.
Add-Ons Dentzel Carousel May - September 1 hour + unlimited rides | $500 2 consecutive hours + unlimited rides | $800
Additional Times (outside operating hours) Wednesday - Friday: 2:30 pm - 9:30 pm (May - August) Saturday - Sunday: 5:30 pm - 9:30 pm *If the event occurs during normal carousel operating hours (see FAQs), Renter must purchase individual carousel tickets. **The carousel must remain open to the public at all times. As such, members of the public may also ride during any additional hours. ***This carousel add-on may only be combined with a Bumper Car Pavilion or Spanish Ballroom rental.
Dentzel Carousel Photoshoot Year Round (subject to availability) 1 hour | $100* *Price is if photoshoot occurs on event date. If photoshoot is needed outside of event date, Renter can find pricing and scheduling information at - https://glenechopark.org/photography-filming
Additional Venues for Corporate/Social Packages Single Classroom Double Classroom
4 hours
Year Round - $175 | Additional Hours - $40 Year Round - $250 | Additional Hours - $60
Crystal Pool Lawn
4 hours 6 hours 8 hours
Peak - $525 | Off Peak - $425 Peak - $925 | Off Peak - $625 Peak - $1,225 | Off Peak - $825
Additional hours Peak - $200 Off Peak - $150 Page 4
Private Rentals GLEN ECHO PARK 2028 Venue-Only Rates Rates are valid for events held from January 1, 2028, through December 31, 2028.* *prices are subject to change
Peak: April - June, September & October
Off Peak: July & August, November - March
Bumper Car Pavilion Rental Time
10 am to 1 am (15 hours)
8 am to 6 pm (10 hours)
Day
Peak
Off Peak
Add’l Hours
Saturday
$5,000
$4,000
$300 | $250
Friday & Sunday*
$4,500
$3,500
$250 | $200
Monday* - Thursday
$3,500
$3,000
$200 | $150
Saturday
$3,500
$3,000
$300 | $250
Friday & Sunday*
$3,000
$2,500
$250 | $200
Monday* - Thursday
$2,500
$2,000
$200 | $150
Peak
Off Peak
Add’l Hours
Saturday
$8,500
$7,500
$900 | $500
Friday & Sunday* Monday* - Thursday
$7,500
$6,500
$850 | $450
$6,500
$5,500
$800 | $400
Saturday
$4,500
$4,000
$900 | $500
Friday & Sunday* Monday* - Thursday
$4,000
$3,500
$850 | $450
$3,500
$3,000
$800 | $400
Spanish Ballroom Rental Time
10 am to 1 am (15 hours)
8 am to 6 pm (10 hours)
Day
Rental Times are inclusive of deliveries, set up, event time, and clean up * Saturday rates will apply to Sundays prior to Holiday Mondays; Sunday rates will apply to Holiday Mondays. **The carousel add-on can only be combined with a Bumper Car Pavilion or Spanish Ballroom rental. Pricing on page 2 or 4. ***All Venues on pages 5 & 6 can still be combined with one another, however, the rental times and pricing are strictly enforced. Page 5
Cuddle Up Pavilion* Rental Time
Peak
Off Peak
Add’l Hours
6 hours
$1,025
$725
$150 | $100
4 hours
$725
$525
$150 | $100
*Due to its close proximity to the Bumper Car Pavilion, the availability of the Cuddle Up Pavilion may be restricted due to events scheduled in the neighboring pavilion.
Ballroom Back Room Rental Time
Year Round
Add’l Hours
6 hours
$875
$150
4 hours
$675
$150
Crystal Pool Lawn Rental Time
Peak
Off Peak
Add’l Hours
8 hours
$1,225
$825
$200 | $150
6 hours
$925
$625
$200 | $150
4 hours
$525
$425
$200 | $150
Additional Venues Rental Time
4 hours
Venue
Year Round
Add’l Hours
Single Classroom
$175
$40
Double Classroom
$250
$60
Seasonal*
4 hours
Putt Putt Tent
$125
$25
Putt Putt Tent & Garden
$210
$40
*Seasonal = April - November Page 6
Additional Fees and Services Refundable Security Deposit – $250 for Cuddle Up Pavilion, Ballroom Back Room & Crystal Pool Lawn – $500 for Bumper Car Pavilion – $750 for Bumper Car Pavilion and Cuddle Up Pavilion – $1,000 for Spanish Ballroom In-House Sound System* – $100 for access to sound system (has own equipment) – $150 for access to sound system plus sound equipment for recorded music and microphones *sound system is only available for Spanish Ballroom and Bumper Car Pavilion
Projector & Screen Combo – $75; separately $40 Clear Acrylic Podium – $50
CUP
Kristen Gardner Photography
BCP
Olga Gurton Photography
Barbara O Photography Barbara O Photography
Jasmine Yab Photography
Carousel
BCP
BCP
Barbara O Photography
BCP
Olga Gurton Photography
Jasmine Yab Photography
CUP
Stephanie Dee Photography
Carousel
CPL
Grassy Circle
Jasmine Yab Photography
CUP
Kristen Gardner Photography
Looking for corporate or off site meeting space? Consider the Ballroom Back Room or Arcade classrooms. Looking for rehearsal space for your dance or theater group? Contact our staff to discuss our options. Not seeing an option for the type of event you’re planning? Contact us to explore your options: BY APPOINTMENT - koalendar.com/u/geprentals EMAIL - rentals@glenechopark.org PHONE - 301-634-2229
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Private Rentals GLEN ECHO PARK
APPROVED CATERERS Our approved caterers cover a wide range of styles, cuisines, and offerings. Their expert and professional staff will work with you to curate the perfect menu, drink selection, and service plan for your unique event.
CATERER
CONTACT NAME
NUMBER
1 Catering by Seasons
Polly Hahn
202.302.7475
phahn@cateringbyseasons.com
2 The Chef’s Table
Maria Palacio
703.787.9222
mpalacio@tctcaterers.com
3 Corcoran Caterers
Samantha Peterson
301.588.9200
sam@corcorancaterers.com
4 Delicious Gourmet
Kara Hollingsworth
240.472.6547
khawa@deliciousgourmet.com
5 Equinox Restaurant
Ellen Kassoff
202.331.8118
ellen@equinoxrestaurant.com
6 High Point Catering
Bob Egan
301.428.0650
bob@highpointcatering.com
7 Main Event Caterers
Allison Smith
703.820.2028
allison@maineventcaterers.com
8 Occasions
Sydney Morgan
202.546.7400
smorgan@occasionscaterers.com
9 Ridgewells
Molly Russ
301.907.3710
mruss@ridgewells.com
10 Rouge Fine Catering
Celeste Bendetti
202.524.6801
celeste@rougecatering.com
11 Signature Caterers*
Justin Dekelbaum
240.290.0032
skarimi2@aol.com
12 Simply Fresh Events
Geoff Barker
240.685.2500
geoff.barker@simplyfreshevents.com
13 Spilled Milk Catering
Heather Ellis
202.525.6455
heather@spilledmilkcatering.com
14 Timber Pizza Co.
Erica Hoffman
240.393.6604
erica@timberpizza.com
15 Well Dunn Catering
Yulia Shegai
202.543.7878
yshegai@welldunn.com
Windows Catering
Karol Cristales
703.519.3500
karol@catering.com
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Get your cake from Praline Bakery! Traditional wedding, birthday, and special occasion cakes from scratch using only the finest ingredients! Email pralinebakery@gmail.com or call them at 301.229.8180. * denotes Kosher
Private Rentals GLEN ECHO PARK
BUMPER CAR PAVILION DETAILS
SEATED DINNER
Historic structure with a vintage & rustic feel
with dancing - 200 guests
Unique & versatile venue, from whimsy to chic
without dancing - 225 guests
Open-air covered pavilion - 4,600 sq. ft. Clear, retractable plastic sidewalls
STANDING ROOM
Industrial fans, overhead radiant heaters
Cocktail - 275 guests
Speciality lights on beams
Dance - 350 guests
Stage and sound system Great for weddings, mitzvahs, company picnics, celebrations of life, parties & more
= Outlets - located within the grates of the floor = fee applies
= Outlets - located on the stage Page 9
Private Rentals GLEN ECHO PARK at
CUDDLE UP PAVILION DETAILS Great for ceremony, cocktail hour, birthday & graduation parties Cozy & intimate venue, with playful neon sign Open-air covered pavilion - 1,950 sq. ft. Speciality string lights Ceiling fans Large stage Bleacher seating available
CEREMONY 150 - 200 guests
COCKTAIL 150 - 200 guests
SEATED 60-75 guests
= Outlets - located on stage and back column
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Private Rentals GLEN ECHO PARK
SPANISH BALLROOM DETAILS
SEATED DINNER
Historic building with a Spanish art deco design
with dancing - 300-350 guests
Original 1933 dance floor - 7,000 sq. ft.
without dancing - 450 guests
Dimmable house lights 3 tier stage with grand piano and stage lighting
STANDING ROOM
No HVAC - windows open, industrial fans provided
Cocktail - 600 guests
No food or drink allowed on bare floor, must be carpeted
Dance - 870 guests
Great for weddings, mitzvahs, galas, fundraisers, celebrations of life, proms & more
z
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Private Rentals GLEN ECHO PARK
BALLROOM BACK ROOM DETAILS In-house sound system
Main
Maple wood floors - 1,500 sq. ft. Climate-controlled year round Custom fixed and retractable curtains, box theater style Connected to the Spanish Ballroom with its own separate entrance Great for adult parties, celebrations of life, corporate meetings, baby showers, graduation parties
STANDING 150 guests
SEATED 75
= retractable curtains = Fixed curtain Page 12
Private Rentals GLEN ECHO PARK
FREQUENTLY ASKED QUESTIONS WEDDINGS Can I tour the venue(s)? Of course! Venue tours are scheduled by appointment. Click here to make your appointment or contact us at rentals@glenechopark.org. How long can I hold a date? You can hold a date free of charge for up to 14 days What is the booking and contract process? Within the 14-day hold period, we require that you fill out a facility rental information form. This form will allow us to draw up your contract. Once the contract is sent to you, you have two weeks to return the contract to us signed and with your first deposit. We do not require a deposit until you have had a chance to review the contract. If the form is not received within the 14-day hold period, your hold will automatically expire. What is your payment schedule? Depending on when you book your event, our standard payment schedule is 25% due approximately two (2) weeks after the contract is sent to you, another 25% due four (4) months prior to your event, and the remaining 50% due six (6) weeks prior to your event. Note - payment schedules may vary based on venue and initial time of booking. How can I pay? We accept Visa, Mastercard, American Express, Discover and check. You will receive an invoice from Square. Credit card fees do not apply. Are there any discounts available? There are discounts for higher-level donors. Please ask the Partnership staff to see if your contribution qualifies for a discount.
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What times can I rent the facility? Please refer to the Venue Rate sheet as timeframes can vary based on packages and venues. All timeframes are inclusive of set up, the event time, and clean up. Additional hours cannot be added to a package. Individual venues are also available for rent. Some venues have set rental timeframes and others have minimum rental hours with additional hours based on availability. Rental times for all of our spaces include the time needed for set up, event time and clean up. What is included with the facility? Your rental fee pays for the use of the space only. Any benches, fans and speciality lights already in the venue are included with the rental fee as well. We do not provide any tables, chairs or other additional equipment or supplies for events, but these can be supplied by catering companies or any other rental companies. Tables and chairs used in our spaces must have rubber, felt, or wooden feet in order to prevent damage. A catering tent is available April - November for Bumper Car Pavilion rentals. Do you provide event coordination services? No, we do not offer event planning or coordinating services. We highly recommend hiring a wedding or day-of coordinator for your special day to help ensure your event runs smoothly. Our Venue Manager will help guide you through your venue booking process, answer any questions during your planning stages, offer vendor recommendations, provide insight on previous events and is available for tours and event walkthroughs. On the day of your event, an Event Supervisor will be onsite throughout the entire time of your event. Will someone from the venue be there for my event? Yes. We have Event Supervisors that will be onsite throughout the entire event, from set up to clean up. Our staff is here for any venue related questions, to ensure the safety of park visitors during load in and out, enforcing any policies or rules of the venue, and troubleshooting and problem solving venue and park related situations that may arise. The Event Supervisor is not an event coordinator and they are not required to assist in set up, clean up or any logistics for the event. Do I have exclusive use of the Park for my event? No. Glen Echo Park is a National Park and it must stay open to the public. Public hours are 6 am to 1 am. Frequent visitors of the park are aware we have private rentals and respect rentals that occur here. To help with public awareness, we do stanchion areas off depending on the set up of the event. What catering companies do you allow? If the event is to be catered, the caterer must be selected from among these fifteen approved caterers. These full service caterers are qualified to provide food service at the park. They are familiar with the venue and can assist you with layout and equipment needed for your event. They are also aware of the rules and regulations we require to prep, cook, and serve food on site. As a full service caterer, they will do everything event related (set up, food/beverage service, clean up, and trash removal). Some caterers also provide event planning services. FAQs - WEDDINGS
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Catering by Seasons • The Chef’s Table Corcoran Caterers • Delicious Gourmet Equinox Restaurant • High Point Events & Catering Main Event Caterers • Occasions Caterers Ridgewells Catering • Rouge Fine Catering Signature Caterers • Simply Fresh Events Spilled Milk Catering • Timber Pizza Well Dunn Catering • Windows Catering Company Praline at Glen Echo Park also provides delicious and beautiful special occasion cakes! Contact information for these caterers can be supplied upon request. If none of our approved caterers can fulfill the special dietary or cultural food needs for your event, accommodations can be made to use an outside full service caterer for an additional fee. Contact us for more information. What if I want to provide my own food? If the event is not catered by an approved caterer and you would like to have drop off catering or potluck/home cooked food, a self-catering fee will apply. With this option, you are responsible for setting up, cleaning up, and ensuring the venue is returned back to its original condition. Food cannot be cooked on site. Please contact us for more information. Can I have a food truck for my event? Yes, food trucks are allowed. However, different rules and fees apply depending on the capacity in which you would like to use them. Please contact us for more information. Are there any restrictions in regards to alcohol? Since Glen Echo Park is a National Park, you must apply for an Alcoholic Beverage Permit through the National Park Service in order to serve alcohol. The Partnership will provide the application form and submit the completed form on your behalf at no fee. Only beer, wine, hard seltzer (without distilled liquor), and champagne may be served; all hard liquor is prohibited and there is no exception to this rule. Food must be served at an event with alcohol. You may supply the alcoholic beverages for the event or go through the caterer. All alcohol must be controlled, opened and served by the caterer’s personnel or a certified bartending company. Both service and consumption of alcohol are restricted to only the venue(s) you have rented. Can I have my wedding ceremony at the Park? Yes. There are few places to have your ceremony at Glen Echo, depending on how many people you are expecting and what you are looking for in a ceremony site. The throwing of seeds, confetti or rice is prohibited but bubbles or flower petals are allowed, depending on the venue. Ceremony sites are included in our wedding packages or can be rented as an additional space and have their own rental prices. FAQs - WEDDINGS
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Can I have my wedding rehearsal at the Park? Yes, a wedding rehearsal is included in the rental fee. Rehearsal times are subject to venue availability and must be scheduled in advance through the Venue Manager. Do I need a photography permit for my event? A photography permit is not required as long as photos are taken on your event date. You may take photos anywhere on park grounds. A permit through the National Park Service is required for any photoshoot outside of the event date. If you are interested in taking photos in the Spanish Ballroom or the Carousel, a fee will apply. Do you have any get ready spaces? We have two sizes of multipurpose rooms (single or double) available in the North Arcade building. We also have the Hall of Mirrors dance studio, which has two dressing rooms and a one-stall bathroom. These locations are rented for an additional cost and can be confirmed closer to your event date. Contact us for more details. Can I incorporate the park’s picnic tables in my event? Picnic tables located in the middle of the park are for public use only. This area cannot be reserved. Alcohol is prohibited in this area. Picnic tables cannot be moved from the picnic grove. Can the Carousel be open for my event? The Carousel runs from May - September, with normal operating hours on Wednesday - Friday from 10 am - 2 pm, and Saturday - Sunday from 11 am - 5 pm. If your event is scheduled during these hours, the Carousel will be running and the band organ will be playing. Bulk tickets for guests can be arranged in advance. The Carousel can also be operated for additional hours during the carousel season in conjunction with a Spanish Ballroom or Bumper Car Pavilion rental for an additional cost. A minimum of one hour or a maximum of two consecutive hours can be arranged, starting no earlier than 5:30 pm and ending no later than 9:30 pm on Saturdays and Sundays, or 2:30 pm to 9:30 pm Wednesdays - Fridays. The Carousel Package includes the cost of rides for event attendees who ride the Carousel. The Carousel must remain open to all park visitors at all times, including any additional hours in conjunction with an event. No exclusive use of the Carousel can be granted. The Carousel cannot be operated outside of the Carousel’s normal operating season, but photoshoot opportunities may be arranged depending on availability. Are there any decorating restrictions? Since Glen Echo Park is a National Park and its buildings are historic properties, great care must be taken to protect and preserve these structures. The use of tape, command hooks, staples or nails to affix decorations or signs to the building is strictly prohibited. Flammable substances and open flames are not permitted in or near ANY Park structure. Balloons are possible decorations, please contact us for more information. FAQs - WEDDINGS
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The ability to decorate on park grounds outside of your rented venue is very limited. Decorations cannot be hung or attached to trees, light poles, or existing signage around the park. Directional signage is permitted if you use a freestanding sign or yard/real estate signs with a stake size less than 3/4th of an inch. Are candles or Sternos permitted? Because our buildings are historic, no open flames (including sternos) are allowed in or near any of the buildings. As an alternative, LED candles and votives may be used. Is there a sound system in the facility? The Spanish Ballroom and Bumper Car Pavilion have in-house sound systems. The Ballroom and Pavilion also have a built-in stage. If a house sound system is to be used, the designated person who will be operating it must be trained in advance by a member of the Partnership staff. Other spaces in the Park do not have a sound system. Please contact the Venue Manager for additional information. Are there any music restrictions? Live or DJ-provided music is permitted in the Spanish Ballroom and Bumper Car Pavilion. All music must end by 11:30 pm for outdoor pavilions. Are there any other restrictions I should be aware of? Since the Spanish Ballroom is an historic building, we take great care in preserving the original dance floor. Because of this, the main Ballroom floor must be covered with a waterproof carpet wherever food or drink service and consumption will occur. Carpet packages are available through the Partnership or we can recommend vendors that can provide this service at your own expense and arrangement. Since there is no heat in the Bumper Car Pavilion and Spanish Ballroom, can I bring in additional heaters? The Bumper Car Pavilion has electric infrared heat panels that can help to heat parts of the space. Additionally, the Bumper Car Pavilion has clear plastic sides that can be lowered to enclose the space. Several of our vendors are able to provide auxiliary heating and cooling solutions for the Pavilion – ask us for more info! Large floor fans are in the Spanish Ballroom and Bumper Car Pavilion. Additional heating and cooling may be possible in the Spanish Ballroom with prior approval from NPS. How is parking at Glen Echo Park handled? Parking is free at Glen Echo Park. We have a large main lot off of Oxford Road that your guests may use. Unfortunately, overnight parking is not allowed. The parking lot located beneath the main “Glen Echo Park” sign requires a permit 24 hours a day, seven days a week. There is limited parking available in the small parking lot off of MacArthur Blvd., which is permit-only seven days a week until 4:00 pm. There are handicap parking spaces in all of these lots. Spanish Ballroom and Bumper Car Pavilion rentals are allowed to hire a valet service for their event. Golf carts are prohibited.
FAQs - WEDDINGS
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Is smoking allowed? Smoking and vaping is not allowed in any of our buildings or structures. Smoking is permitted outside any of our buildings or structures, and there are receptacles in the park for safe cigarette disposal. Where are the restrooms located? The main restrooms for the Bumper Car Pavilion are located in the comfort station, the red brick building next to the Carousel. The Spanish Ballroom has restrooms located in the building. Do I need liability insurance for my event? We do not require liability insurance for Bumper Car Pavilion events. You are welcome to get insurance at your own discretion. Liability insurance is required for all Spanish Ballroom events. What happens if the Park is closed due to inclement weather or power outage? If the Park must close for reasons related to severe inclement weather (snow, ice, hurricane), unsafe site conditions, power outages, or other unforeseeable circumstances, you will be allowed to reschedule the event based on availability, or receive a partial refund. The Partnership will not be responsible for fees or costs incurred related to caterers, bands or other vendors due to rescheduling or cancellation. What is the cancellation policy? Per our standard cancellation policy, if you cancel your event at least six (6) months prior to your event, you will be refunded the full amount of your payment less a $250 processing fee. If you cancel your event at least four (4) months prior to your event, you will be refunded the full amount of your payment less a $500 processing fee. If notification is received less than four (4) months prior to the date of the event, all rental fees collected to date will be forfeited, but you will receive a credit against the rental fee forfeiture if the venue is subsequently rented on the same date. Please note that this cancellation policy may vary depending on the amount of time between your contract signing and event date. I love Glen Echo Park! What are my rental fees going towards? All rental fees go back into the preservation of the park, upkeep of the venues and support of our public programs.
FAQs - WEDDINGS
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Private Rentals GLEN ECHO PARK
FREQUENTLY ASKED QUESTIONS GENERAL Can I tour the venue(s)? Of course! Venue tours are scheduled by appointment. Click here to make your appointment or contact us at rentals@glenechopark.org. How long can I hold a date? You can hold a date free of charge for up to 14 days. What is the booking and contract process? Within the 14-day hold period, we require that you fill out a facility rental information form. This form will allow us to draw up your contract. Once the contract is sent to you, you have two weeks to return the contract to us signed and with your first deposit. We do not require a deposit until you have had a chance to review the contract. If the form is not received within the 14-day hold period, your hold will automatically expire. What is your payment schedule? Depending on when you book your event, our standard payment schedule is 25% due approximately two (2) weeks after the contract is sent to you, another 25% due four (4) months prior to your event, and the remaining 50% due six (6) weeks prior to your event. Note - payment schedules may vary based on venue and initial time of booking. How can I pay? We accept Visa, Mastercard, American Express, Discover and check. You will receive an invoice from Square. Credit card fees do not apply. Are there any discounts available? There are discounts for higher-level donors. Please ask the Partnership staff to see if your contribution qualifies for a discount. We do offer a 10% discount for 501 (3)(c) nonprofit organizations.
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What times can I rent the facility? Please refer to the Venue Rate sheet as timeframes can vary based on packages and venues. All timeframes are inclusive of set up, the event time, and clean up. Additional hours cannot be added to a package. Individual venues are also available for rent. Some venues have set rental timeframes and others have minimum rental hours with additional hours based on availability. Rental times for all of our spaces include the time needed for set up, event time and clean up. What is included with the facility? Your rental fee pays for the use of the space only. Any benches, fans and speciality lights already in the venue are included with the rental fee as well. We do not provide any tables, chairs or other additional equipment or supplies for events, but these can be supplied by catering companies or any other rental companies. Tables and chairs used in our spaces must have rubber, felt, or wooden feet in order to prevent damage. A catering tent is available April - November for Bumper Car Pavilion rentals. Do you provide event coordination services? No, we do not offer event planning or coordinating services. Depending on your event, we highly recommend hiring an event coordinator for your event to ensure your event runs smoothly. Our Venue Manager will help guide you through your venue booking process, answer any questions, offer vendor recommendations, provide insight on previous events and is available for tours and event walkthroughs. On the day of your event, an Event Supervisor that will be onsite throughout the entire time of your event. Will someone from the venue be there for my event? Yes. We have Event Supervisors that will be onsite throughout the entire event, from set up to clean up. Our staff is here for any venue related questions, to ensure the safety of park visitors during load in and out, enforcing any policies or rules of the venue, and troubleshooting and problem solving venue and park related situations that may arise. The Event Supervisor is not an event coordinator and they are not required to assist in set up, clean up or any logistics for the event. Do I have exclusive use of the Park for my event? No. Glen Echo Park is a National Park and it must stay open to the public. Public hours are 6 am to 1 am. Frequent visitors of the park are aware we have private rentals and respect rentals that occur here. To help with public awareness, we do stanchion areas off depending on the set up of the event. What catering companies do you allow? If the event is to be catered, the caterer must be selected from among these fifteen approved caterers. These full service caterers are qualified to provide food service at the park. They are familiar with the venue and can assist you with layout and equipment needed for your event. They are also aware of the rules and regulations we require to prep, cook, and serve food on site. As a full service caterer, they will do everything event related (set up, food/beverage service, clean up, and trash removal). Some caterers also provide event planning services. FAQs - GENERAL
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Catering by Seasons • The Chef’s Table Corcoran Caterers • Delicious Gourmet Equinox Restaurant • High Point Events & Catering Main Event Caterers • Occasions Caterers Ridgewells Catering • Rouge Fine Catering Signature Caterers • Simply Fresh Events Spilled Milk Catering • Timber Pizza Well Dunn Catering • Windows Catering Company Praline at Glen Echo Park also provides delicious and beautiful special occasion cakes! Contact information for these caterers can be supplied upon request. If none of our approved caterers can fulfill the special dietary or cultural food needs for your event, accommodations can be made to use an outside full service caterer for an additional fee. Contact us for more information. What if I want to provide my own food? If the event is not catered by an approved caterer and renter would like to have drop off catering or potluck, a self-catering fee will apply. With this option, renter is responsible for setting up, cleaning up, and ensuring the venue is returned back to its original condition. Please contact us for more information. Can I have a food truck for my event? Yes, food trucks are allowed. However, different rules and fees apply depending on the capacity in which you would like to use them. Please contact us for more information. Are there any restrictions in regards to alcohol? Since Glen Echo Park is a National Park, you must apply for an Alcoholic Beverage Permit through the National Park Service in order to serve alcohol. The Partnership will provide the application form and submit the completed form on your behalf at no fee. Only beer, wine, hard seltzer (without distilled liquor), and champagne may be served; all hard liquor is prohibited and there is no exception to this rule. Food must be served at an event with alcohol. A security fee of $17 per hour may apply depending on the venue. You may supply the alcoholic beverages for the event or go through the caterer. All alcohol must be controlled, opened and served by the caterer’s personnel or a certified bartending company. Both service and consumption of alcohol are restricted to only the venue(s) you have rented. Do I need a photography permit for my event? A photography permit is not required as long as photos are taken on your event date. You may take photos anywhere on park grounds. A National Park Service permit is required for any photoshoots outside of the event date. If you are interested in taking photos in the Spanish Ballroom or the Carousel, a fee will apply. FAQs - GENERAL
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Do you have any smaller indoor rooms? We have two available rooms to rent in the North Arcade building: the single room can hold up to 30 people, and the double room can hold up to 60 people. These rooms are rented at an additional cost. Can I incorporate the park’s picnic tables in my event? Picnic tables located in the middle of the park are for public use only. This area cannot be reserved. Alcohol is prohibited in this area. Picnic tables cannot be moved from the picnic grove. Can the Carousel be open for my event? The Carousel runs from May - September, with normal operating hours on Wednesday - Friday from 10 am - 2 pm, and Saturday - Sunday from 11 am - 5 pm. If your event is scheduled during these hours, the Carousel will be running and the band organ will be playing. Bulk tickets for guests can be arranged in advance. The Carousel can also be operated for additional hours during the carousel season in conjunction with a Spanish Ballroom or Bumper Car Pavilion rental for an additional cost. A minimum of one hour or a maximum of two consecutive hours can be arranged for, starting no earlier than 5:30 pm and ending no later than 9:30 pm on Saturdays and Sundays, or 2:30 pm to 9:30 pm Wednesdays - Fridays. The Carousel Package includes the cost of rides for event attendees who ride the Carousel. The Carousel must remain open to all park visitors at all times, including any additional hours in conjunction with an event. No exclusive use of the Carousel can be granted. The Carousel cannot be operated outside of the carousel’s normal operating season, but photoshoot opportunities may be arranged depending on availability. Are there any decorating restrictions? Since Glen Echo Park is a National Park and its buildings are historic properties, great care must be taken to protect and preserve these structures. The use of tape, command hooks, staples or nails to affix decorations or signs to the building is strictly prohibited. Flammable substances and open flames are not permitted in or near ANY Park structure. Balloons are possible decorations, please contact us for more information. The ability to decorate on park grounds outside of your rented venue is very limited. Decorations can not be hung or attached to trees, light poles, or existing signage around the park. Directional signage is permitted if renter uses a freestanding sign or yard/real estate signs with a stake size less than 3/4th of an inch. Are candles or Sternos permitted? Because our buildings are historic, no open flames (including sternos) are allowed in or near any of the buildings. As an alternative, LED candles and votives may be used.
FAQs - GENERAL
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Is there a sound system in the facility? The Spanish Ballroom, Bumper Car Pavilion and Ballroom Back Room have in-house sound systems. The Ballroom and Pavilion also have a built-in stage. If a house sound system is to be used, the designated person who will be operating it must be trained in advance by a member of the Partnership staff. Other spaces in the Park do not have a sound system. Please contact the Venue Manager for additional information. Are there any music restrictions? Live or DJ-provided music is permitted in the Spanish Ballroom, Bumper Car Pavilion and Ballroom Back Room. All music must end by 11:30 pm for outdoor pavilions. Are there any other restrictions I should be aware of? Since the Spanish Ballroom is an historic building, we take great care in preserving the original dance floor. Because of this, the main ballroom floor must be covered with a waterproof carpet wherever food or drink service and consumption will occur. Carpet packages are available through the Partnership or we can recommend vendors that can provide this service at the renter's own expense and arrangement.. Since there is no heat in the Bumper Car Pavilion and Spanish Ballroom, can I bring in additional heaters? The Bumper Car Pavilion has electric infrared heat panels that can help to heat parts of the space. Additionally, the Bumper Car Pavilion has clear plastic sides that can be lowered to enclose the space. Several of our vendors are able to provide auxiliary heating and cooling solutions for the Pavilion – ask us for more info! Large floor fans are in the Spanish Ballroom and Bumper Car Pavilion. Additional heating and cooling may be possible in the Spanish Ballroom with prior approval from the National Park Service. How is parking at Glen Echo Park handled? Parking is free at Glen Echo Park. We have a large main lot off of Oxford Road that your guests may use. Unfortunately, overnight parking is not allowed. The parking lot located beneath the main “Glen Echo Park” sign requires a permit 24 hours a day, seven days a week. There is limited parking available in the small parking lot off of MacArthur Blvd., which is permit-only seven days a week until 4:00 pm. There are handicap parking spaces in all of these lots. Spanish Ballroom and Bumper Car Pavilion rentals are allowed to hire a valet service for their event. Golf carts are prohibited. Depending on the size and timing of your event, parking attendants may be required with an additional fee in order to ensure park visitors and event attendees can be accommodated in the main parking lot. Is smoking allowed? Smoking and vaping is not allowed in any of our buildings or structures. Smoking is permitted outside any of our buildings or structures, and there are receptacles in the park for safe cigarette disposal. FAQs - GENERAL
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Where are the restrooms located? The main restrooms for the Bumper Car Pavilion are located in the comfort station, the red brick building next to the Carousel. The Spanish Ballroom has restrooms located in the building. Do I need liability insurance for my event? We do not require liability insurance for Bumper Car Pavilion events. You are welcome to get insurance at your own discretion. Liability insurance is required for all Spanish Ballroom events. What happens if the Park is closed due to inclement weather or power outage? If the Park must close for reasons related to severe inclement weather (snow, ice, hurricane), unsafe site conditions, power outages, or other unforeseeable circumstances, the renter will be allowed to reschedule the event based on availability, or receive a partial refund. The Partnership will not be responsible for fees or costs incurred related to caterers, bands or other vendors due to rescheduling or cancellation. What is the cancellation policy? Per our standard cancellation policy, if you cancel your event at least six (6) months prior to your event, you will be refunded the full amount of your payment less a $250 processing fee. If you cancel your event at least four (4) months prior to your event, you will be refunded the full amount of your payment less a $500 processing fee. If notification is received less than four (4) months prior to the date of the event, all rental fees collected to date will be forfeited, but you will receive a credit against the rental fee forfeiture if the venue is subsequently rented on the same date. Please note that this cancellation policy may vary based on the time between your contract signing and event date I love Glen Echo Park! What are my rental fees going towards? All rental fees go back into the preservation of the park, upkeep of the venues and support of our public programs.
FAQs - GENERAL
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Private Rentals GLEN ECHO PARK
RECOMMENDED VENDORS Over the years, our team at Glen Echo Park has identified a number of vendors who have gone above and beyond in their service and product offerings to make each moment and step in the event planning and production process memorable and efficient. While your options are certainly not limited to this list, please see below for a few of the businesses we highly recommend, and who are familiar with working at Glen Echo Park!
Event Planners / Coordinators The Coordinated Collective www.thecoordinatedcollective.com
Bellwether Events bellwetherevents.com
Dantus & Co Events dantusandco.com
Eventfully www.eventfully.net
Capitol Romance www.capitolromance.com
Ali Weitzman Events www.awe13.com
Pride in Planning www.pnplanning.com
Glow Weddings & Events www.glowweddingsandevents.com
Glorious Weddings & Events gloriousweddings.co
Events by Raw Design www.eventsbyrawdesign.com
Remembered Events www.rmredevents.com
Pop Color Events popcolorevents.com
Weddings By Kristy www.weddingsbykristy.com
ARJ Productions arjproductions.net G&N Events www.gandnevents.com Page 25
Entertainment DJ Curly Sue www.djcurleysue.com
Kelton Higgins www.keltonhiggins.com
DJ Maskell www.djmaskell.com
Luv’dup DJs www.luvdupdjs.com
Bialek’s Music & Entertainment bialeksmusic.com
Snap Entertainment snapentertainment.net
Lucy Black Entertainment lucyblackentertainment.com
Washington Talent Agency washingtontalent.com
Electric Events www.electriceventsdc.com
Double E Entertainment ee-entertainment.com
Unique Dreams uniquedreams.net
Bryan George Music www.bgmdcdj.com
NYX Entertainment & Events nyxevents.com
Crush Funk Band crushfunkbrass.com
Dan Goldman Events dangoldmanevents.com
Decor Posh Drapes poshdrapes.com
Plush Decorations plushdecorations.com
Sweet Gifts Balloons + Events sweetgiftsdmv.com
Recommended Vendors
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Decor Posh Drapes poshdrapes.com
Plush Decorations plushdecorations.com
Sweet Gifts Balloons + Events sweetgiftsdmv.com
Bakery Cakes by Christa cakesbychrista.com
Praline Bakery & Bistro www.praline-bakery.com/pastries
Mobile Bartenders P2 Events psquaredbarevents.com
Vintage Views vintageviewsbar.com
Mixin Mimi Mixology mixinmimi.com
Greene Olives greeneolives.com
Transportation MJ Valet mjvalet.com
Recommended Vendors
CharterUP www.charterup.com/shuttles/private-shuttle-buses
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Photography Matt Mendelsohn www.mattmendelsohn.com
Hunter Scott Imagery www.hunterscottimagery.com
Darcy Troutman www.darcytroutmanphotography.com
Damon Bowe Photography www.damonbowephoto.com
Aimee Custis aimeecustis.com
Bakerture www.bakerture.com
Anna Lowe annalowephoto.com
Bobby Bandz Productions www.bobbybandz.com
Ica Images www.icaimages.com
Butterfly Photography www.butterflyphotographycenter.com/home
Stephanie Dee Photography stephdeephoto.com
Bee Two Sweet Photography www.beetwosweet.com
Carl Elixir Photography www.carlelixirphotography.com
Erika Nizborski Photography www.erikanizborski.com
Mason Photography adammason.com
Wendy Hickok Photography hickokphotography.com
Samia's Studios www.samiasstudios.com
Orrie Gaines Photography www.orriegainesphotography.com
Barbara O Photography www.barbaraophotography.com
Gurton Photography gurtonphotography.com
Santa Ana Photography santaanaphotos.com
Roman Grinev Photography romangrinev.com
Paper Bird Photography paperbirdphotography.com
Recommended Vendors
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Floral She Loves Me DC shelovesme.com
Petalos DC petalosdc.com
York Flowers yorkflowers.com
Mountain Mama Florals mountainmamaflorals.com
Stem & Thistle www.stemandthistlefloral.com
Little Acre Flowers www.littleacreflowers.com
Growing Wild growingwildfloral.com
Ash to Oak Floristry ashtooak.com
DaVinci Florist davinciflorist.com
Bethesda Florist bethesdaflorist.com Poppy Flowers poppyflowers.com
Party Rental Companies Curated Events DC curatedevents.com/dc
Party Rental LTD partyrentalltd.com
DC Rental dcrental.com
Select Event Group selecteventgroup.com
876 Events & Rentals 876eventsandrentals.com
Elite Tents & Events www.elitetentsandevents.com
Ampa Events ampaevents.com
Honeywood Rentals honeywoodrentals.com
Pretty Little Wedding Co. prettylittleweddingco.com
Dalissa Events & Party Rentals dalissaevents.com
Sammy’s Rentals www.sammysrental.com
Allied Event Solutions www.alliedpartyrentals.com
Recommended Vendors
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Specialty Rentals 27 Studios www.27studiosav.com
Talk of the Town www.tottevents.com
Something Vintage www.somethingvintagerentals.com
AirPac www.airpacinc.com/homepage
The Marigold Bus & Booth marigoldbusandbooth.com
Frost DC www.frostdc.com
4Wall 4wall.com
Astro Jump www.astrojumpdc.com
Pike Productions pikeproductionsdc.com
Axis Portable Air axisair.com
Ultimate Fun Games www.myultimatefun.com/home
Hair/Makeup Infinity Artistry infinityartistry.com
Carla Pressley www.carlapressley.com
Styled for Elegance www.styledforelegance.com
SINCERELY, ME BEAUTY INC www.sincerelymebeautyinc.com
Conceptual Beauty conceptualbeauty.com/index.html
Mimi B. Tran makeupbymimitran.com
Jennifer Thorpe Beauty jenniferthorpebeauty.com
Strange Artisty By Kristin Mastrangelo www.kristinelizabethmua.com
Recommended Vendors
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Invitations Doolittle Wedding www.doolittlewedding.com
Fingers in Ink www.fingersinink.com
Mermade Magic Custom Studio www.mermademagic.art
Bridget Goldsmith Stationery + Design bridgetgoldsmith.com
J Jackson Design jjackson-design.com
Bridal Shops Near Us Lovely lovelybride.com
Ellie's Bridal Boutique www.elliesbridal.com
Fairytale Brides ON A SHOESTRING www.fairytalebrides.org
CARINE'S BRIDAL ATELIER carinesbridal.com
Grace Loves Lace graceloveslace.com
Modern Trousseau Washington DC www.moderntrousseau.com/flagshipstores/dc
Hotels Near Us Bethesda Marriott www.marriott.com/en-us/hotels/ wasbt-bethesdamarriott/overview/
AC Hotel Bethesda Downtown www.marriott.com/en-us/hotels/ wasba-ac-hotel-bethesda-downtown/overview/
Hyatt Regency Bethesda www.hyatt.com/en-US/hotel/ maryland/hyatt-regency-bethesda
Marriott Bethesda Downtown At Marriott HQ www.marriott.com/en-us/hotels/wasbd-marriott -bethesda-downtown-at-marriott-hq/overview/
Recommended Vendors
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Private Rentals GLEN ECHO PARK
RECOMMENDED VENDORS Over the years, our team at Glen Echo Park has identified a number of vendors who have gone above and beyond in their service and product offerings to make each moment and step in the event planning and production process memorable and efficient. While your options are certainly not limited to this list, please see below for a few of the businesses we highly recommend, and who are familiar with working at Glen Echo Park!
Event Planners / Coordinators The Coordinated Collective www.thecoordinatedcollective.com
Bellwether Events bellwetherevents.com
Dantus & Co Events dantusandco.com
Eventfully www.eventfully.net
Capitol Romance www.capitolromance.com
Ali Weitzman Events www.awe13.com
Pride in Planning www.pnplanning.com
Glow Weddings & Events www.glowweddingsandevents.com
Glorious Weddings & Events gloriousweddings.co
Events by Raw Design www.eventsbyrawdesign.com
Remembered Events www.rmredevents.com
Pop Color Events popcolorevents.com
Weddings By Kristy www.weddingsbykristy.com
ARJ Productions arjproductions.net G&N Events www.gandnevents.com Page 25