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THE MEETINGS & EVENT

Memorable moments Your guide to delivering unique event experiences

R150.00 (incl. VAT)

EDITION 3 2018 | www.theplanner.guru


With our exquisitely appointed venues conveniently situated throughout southern Africa, your next conference or event will be a bigger success. With quality guaranteed and quotes that are easy to understand, we offer customised solutions for your event, from cuisine to entertainment, technology to security, business services to relaxation – and more. And with the option of overnight or day conference packages, it will be hard to find better value-for-money than at a Peermont Resort. PEERMONT GROUP SALES: Tel: +27 (0)11 928 1903 | E -m ail: s ales @p eerm on t .c om CENTRAL RESERVATIONS: Tel: 0860 777 900 (SA only) | Book online at www.peermont.com | reservations@peermont.com

RELAXING STAYS. EXCITING TIMES.

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EMPERORS PALACE in Johannesburg, GRACELAND in Secunda, UMFOLOZI in Empangeni, RIO in Klerksdorp, KHORONI in Thohoyandou, FRONTIER INN in Bethlehem, MMABATHO PALMS in Mafikeng, THABA MOSHATE in Burgersfort, UMODZI PARK, BICC and THE PRESIDENT WALMONT HOTEL in Lilongwe, Malawi, THE GRAND PALM, GICC and THE MONDIOR HOTEL in Gaborone, and THE METCOURT HOTEL in Francistown, Botswana.


Publisher Elizabeth Shorten Managing Editor M  artin Hiller Editor Mpinane Senkhane (mpinane@3smedia.co.za) Contributor Karmen Vladar Client Services & Production Manager Antois-Leigh Botma Head of Design Beren Bauermeister Designer Ramon Chinian Chief Sub-Editor Tristan Snijders Sub-Editor Morgan Carter Distribution Manager Nomsa Masina Distribution Coordinator Asha Pursotham Financial Manager Andrew Lobban

inside

The Meetings & Event Planner 2018 All rights reserved 2017 www.theplanner.guru

consideration and effort

21  Cost-effective planning How to pull off an upmarket event on a limited client budget

22 How to pull a crowd in 2018 Using a few key strategic

[15]

techniques, you can get the right people to your event

23 Artificial intelligence at events in 2018 AI is predicted to impact the events industry significantly. Here’s what you need to know

24 Your 2018 trend report Being able to anticipate change in attendee behaviour can help planners adjust their strategy and get ahead of the curve

26 EVENT SHOWCASE 41 VENUES

[18]

[24]

MEMBER OF

IN COLLABORATION WITH

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menu for your event is a decision that deserves a fair amount of

out of trying to understand your audience

SUBSCRIPTION R150 per annum (incl. VAT) subs@3smedia.co.za ISSN 978-0-620-68603-7 NOTICE OF RIGHTS The Meetings & Event Planner is published annually by 3S Media. This publication, its form and contents vest in 3S Media. All rights reserved. No part of this book, including cover and interior designs, may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or by any information storage and retrieval system, without permission in writing from the publisher, nor be otherwise circulated in any form of binding or cover other than that in which it is published and without a similar condition being imposed on the subsequent purchaser. The authors' views may not necessarily reflect those of the publisher. While every precaution has been taken in the preparation and compilation of this publication, the publisher assumes no responsibility for errors, omissions, completeness or accuracy of its contents, or for damages resulting from the use of the information contained herein. While every effort has been taken to ensure that no copyright or copyright issues is/are infringed, 3S Media, its directors, publisher, officers and employees cannot be held responsible and consequently disclaim any liability for any loss, liability damage, direct or consequential of whatsoever nature and howsoever arising.

15  Tantalising the taste buds in 2018 Why selecting the

18  Make your event Millennial-friendly Take the guesswork

ADVERTISING R  uth Baldwin +27 (0)11 233 2600 ruth@3smedia.co.za

PUBLISHED BY No. 9, 3rd Avenue, Rivonia, Johannesburg PO Box 92026, Norwood 2117, South Africa Tel: +27 (0)11 233 2600 Fax: +27 (0)11 234 7274/75 www.3smedia.co.za

13 BEST PRACTICE

[23]

08

Index by capacity

10

Index by region

42

Gauteng

59

Western Cape

70

KwaZulu-Natal

74

North West

78

Eastern Cape

80

Free State

82

Limpopo

84

Northern Cape

CONNECTED The Planner @theplannerguru @theplannerguru Also visit www.theplanner.guru for daily news

EASY WAYS TO

SUBSCRIBE

87 SERVICES 11

Index by type

Call +27 (0)11 233 2600 Email subs@3smedia.co.za Go to 3smags.co.za

THE MEETINGS & EVENT PLANNER 2018 •

3


Visual inspiration for your 2018 Our annual The Meetings & Event Planner aims to be a source of daily visual inspiration for the MICE industry at large, and boy do we all sometimes need it! With an event planner’s life being as fast paced as it is, inspiration can be fleeting.

W

e can all do with a little more inspiration at times. Inspiration, especially on the visual side, opens our eyes to new possibilities by allowing us to transcend our ordinary experiences and limitations. In line with this, we have created The Meetings & Event Planner to serve as a source of visual inspiration (as well as a tome of knowledge) for the event planner. We have taken the utmost care in crafting our content and providing you, the reader, with access to a world of best practice articles and MICE industry service providers and venues. The Meetings & Event Planner is a fresh and invaluable addition to your collection – a firm indicator of the industry’s interests enshrined in annual publication form. When compiling The Meetings & Event Planner, three questions were of paramount importance to us in selecting our content: Is it informative? Is it interesting? And, lastly, is it relevant? We hope we managed to hit the nail on the head each time, and provide something truly useful for event planners.

Good, relevant content can be a spark that ignites and sustains dialogue in the industry. So, on to that content, then… The best practice section is made up of some essential tips and tools we think will help you take 2018 by storm. Our showcase profile section features pages and pages of testimonials from the event planner for the event planner. Combined with imagery to take your breath away, you may just see these venues in ways you never have before. Talk about visual inspiration. And if you’re looking for a venue or service provider for your conference or event, look no further. We’ve identified some of our favourite and most versatile venues and suppliers from across South Africa, and included all you’ll need to know about them. Inspiration propels a person from apathy to possibility, and transforms the way we perceive our own capabilities. And although inspiration may sometimes be overlooked because of its elusive nature, I truly hope this labour of love to our industry will become a beautiful, inspiring and iconic part of your 2018. So what are you waiting for… page on!

THE MEETINGS & EVENT PLANNER 2018 •

5


INDEXING

z

ADVERTISERS

to

[31]

[32]

6 • THE MEETINGS & EVENT PLANNER 2018

[33]

COMPANY

SECTION

PAGE

Abu Dhabi

Destination

ATKV

Venue

4

IFC

Avianto

Venue

44

Barmotion

Services

86

The Blue Train

Venue

27

The Capital

Venue

43

Centurion Lake Hotel

Venue

44

Chaos Theory Events

Services

32

CTICC

Venue

33

DaVinci Hotel

Venue

45

Emerald Casino & Resort

Venue

14

EPH Productions

Services

34

Event Wizards

Services

88

FNB

Venue

47

Foot Soldiers

Services

the forum

Venue

56 & 57

[44]

89

Gallagher Convention Centre

Venue

OBC & 46

Garden Court Polokwane

Venue

83

Indaba Hotel

Venue

35

Inspire Furniture

Services

JEC

Venue

28 & 29

JSE

Venue

58

Kedar

Venue

75

Khoja Group

Services

90

KZN Wildlife

Venue

72

Legend Lodges

Venue

16

92

Lion Park

Venue

38

Marriott Cape Town Crystal Towers

Venue

31

Misty Hills

Venue

54

Mongoose Productions

Services

17

Monte De Dios

Venue

39

Moove Exhibtions

Services

91

Oyster King

Services

93

Peermont

Venue

2

[45]


INDEXING

[55]

[61]

COMPANY

SECTION

PAGE

Protea Arabella

Venue

60

Protea Hotel Balalaika

Venue

50

Radisson Blu Gautrain

Venue

36 & 37

Radisson Red

Venue

68

Rand Club

Venue

55

Seychelles

Destination

IBC

Southern Sun Cape Sun

Venue

64

Southern Sun The Cullinan

Venue

61

Southern Sun OR Tambo

Venue

51

Southern Sun Pretoria

Venue

51

Spier

Venue

20

Summer Place

Venue

48 & 49

Sun International Boardwalk

Venue

79

Sun International Carnival City

Venue

50

Sun International The Carousel

Venue

76

Sun International Flamingo

Venue

85

Sun International Golden Valley

Venue

62

Sun International GrandWest

Venue

63

Sun International The Maslow

Venue

53

Sun International Meropa

Venue

83

Sun International Sibaya

Venue

71

Sun International Sun City

Venue

77

Sun International The Table Bay

Venue

65

Sun International Time Square

Venue

52

Sun International Wild Coast Sun

Venue

73

Sun International Windmill

Venue

81

SunSquare Cape Town City Bowl

Venue

66

Taste Explosion

Services

94

Tsogo Group

Venue

12

Two Oceans Aquarium

Venue

67

USB

Services

30

The Westin

Venue

69

WLB Automation

Services

95

Zevenwacht

Venue

40

[65]

[66]

[68]

THE MEETINGS & EVENT PLANNER 2018 •

7


INDEXING

VENUES

MAX PAX

NO. OF MEETING & EVENT SPACES

ACCOMMODATION NO. OF ROOMS

The Blue Train

45

1

41

27

Zevenwacht

64

4

20

40

DaVinci Hotel and Suites

120

3

209

45

Garden Court Polokwane

120

2

180

83

Radisson Red

120

5

252

68

Southern Sun Golden Valley

120

5

97

62

the forum embassy hill

150

7

4

57

the forum white light

150

2

5

57

Southern Sun The Cullinan

155

9

394

61

Sunsquare Cape Town City Bowl

140

5

202

66

200

5

off-site

58

Centurion Lake Hotel

250

5

160

44

Radisson Blu Gautrain

220

9

220

36 & 37

Southern Sun Flamingo

240

2

39

85

Southern Sun Windmill

250

4

80

81

FNB Conference Centre

300

25

120

47

Kedar

300

9

66

75

Sun International The Carousel

300

6

57

76

Sun International Table Bay

300

6

329

65

Marriott Cape Town Crystal Towers

400

8

180

31

Monte De Dios

400

6

6

39

Protea Arabella

400

10

145

60

Southern Sun OR Tambo

400

6

366

51

PAGE

[69]

Less than 100

by

UP TO 120

CAPACITY

UP TO 150

Up to 200 JSE

Up to 250

Up to 300

Up to 400

[70]

[71]

8 • THE MEETINGS & EVENT PLANNER 2018

[68]


INDEXING

[74]

MAX PAX

NO. OF MEETING & EVENT SPACES

ACCOMMODATION NO. OF ROOMS

420

22

281

53

550

2

334

43

PAGE

[76]

Up to 450 Sun International Maslow

Up to 600 The Capital Southern Sun Pretoria

520

4

240

51

Sun International Meropa

600

10

60

83

The Westin

600

20

43

69

Rand Club

650

7

off-site

57

Southern Sun Cape Sun

650

9

368

64

the forum the campus

700

16

off-site

56

Indaba Hotel

800

24

258

35

Misty Hills

800

23

195

56

Sun International Sibaya

800

1

154

71

900

5

396

73

Cape Town International Convention Centre

10 000+

60+

off-site

33

Emerald Casino & Resort

2 500

8

186

14

the forum turbine hall

1 000

10

off-site

56

Gallagher Estate

7 000

27

off site

46

Johannesburg Expo Centre

10 000+

11

off-site

28 & 29

Sun International Boardwalk

1 700

6

140

79

Sun International GrandWest

6 866

10

39

63

Sun International Sun City

6 000

36

1 310

77

Sun International Time Square

10 000

36

238

52

Two Oceans Aquarium

1 000

1

off-site

67

Up to 650

Up to 800

Up to 900 Sun International Wild Coast

Up to 1 000

THE MEETINGS & EVENT PLANNER 2018 •

9


INDEXING

GAUTENG

VENUES by

REGION

[78]

AREA

Avianto

Muldersdrift

44

The Blue Train

Pretoria

27

The Capital Empire

Rivonia

43

The Capital Menlyn

Pretoria

43

The Capital Moloko

Sandton

43

The Capital On the Park

Sandton

43

The Capital West

Sandton

43

Centurion Lake Hotel

Centurion

44

DaVinci Hotel

Sandton

45

Emerald Resort & Casino

Vanderbijlpark

14

FNB Conference Centre

Sandton

47

the forum turbine hall

Newtown

56

the forum the campus

Bryanston

56

the forum white light

Lanseria

57

Gallagher Convention Centre

Midrand

OBC & 46

Indaba Hotel

Fourways

Johannesburg Expo Centre

Johannesburg

JSE

Sandton

58

Lion Park

Lanseria

38

Misty Hills

Muldersdrift

54

Monte De Dios

Pretoria

39

Protea Hotel Balalaika

Sandton

50

Radisson Blu Gautrain

Sandton

36 & 37

Rand Club

Johannesburg

PAGE

35 28 & 29

55

Summer Place

Sandton

48 & 49

Sun International Carnival City

Brakpan

50

Sun International Maslow

Sandton

53

Sun International Time Square

Pretoria

52

Southern Sun OR Tambo

Kempton Park

51

Southern Sun Pretoria

Pretoria

51

[79]

10 • THE MEETINGS & EVENT PLANNER 2018

WESTERN CAPE

VENUE

VENUE

AREA

Cape Town International Convention Centre

Cape Town

33

the forum embassy hill

Constantia

57

Marriott Cape Town Crystal Towers

Century City

31

Protea Arabella

Hermanus

60

Radisson Red

Cape Town

68

Southern Sun The Cullinan

Cape Town

61

Southern Sun Cape Sun

Cape Town

64

Spier

Stellenbosch

20

Sun Square Cape Town City Bowl

Cape Town

66

Sun International Golden Valley

Worcester

62

Sun International GrandWest

Cape Town

63

Sun International The Table Bay

Cape Town

65

Two Oceans Aquarium

Cape Town

67

The Westin

Cape Town

69

Zevenwacht

Stellenbosch

40

[80]

PAGE


INDEXING

KWAZULU-NATAL VENUE

AREA

PAGE

Sun International Sibaya

Durban

71

Sun International Wild Coast Sun

Port Edward

73

[81]

AND PRODUCTS

BY TYPE

NORTH WEST VENUE

AREA

Kedar

Rustenburg

Sun International The Carousel

Hammanskraal

76

Sun International Sun City

Rustenburg

77

SERVICE PROVIDERS

PAGE 75

EASTERN CAPE VENUE

AREA

Sun International Boardwalk

Port Elizabeth

PAGE 79

[82]

FREE STATE VENUE

AREA

Sun International Windmill

Bloemfontein

PAGE

ARTISTIC ENTERTAINMENT

PAGE

Mongoose Productions

81

32

AUDIOVISUAL

LIMPOPO PAGE

Chaos Theory

32

WLB Automation

95

VENUE

AREA

Garden Court Polokwane

Polokwane

83

CATERING

Sun International Meropa

Polokwane

83

Barmotion

86

Oyster King

93

Taste Explosion

94

NORTHERN CAPE VENUE

AREA

Sun International Flamingo

Kimberley

85

[84]

ABROAD VENUE

DECOR

PAGE

AREA

PAGE

Seychelles

IBC

Abu Dhabi

IFC

Event Wizards

88

Inspire Furniture Rentals and Sales

92

Moove Exhibitions

91

EVENT MANAGEMENT Event Wizards

88

EVENT PERSONNEL Foot Soldiers

89

SPEAKERS United Speaker Bureau

30

TROPHIES Khoja Group

90

THE MEETINGS & EVENT PLANNER 2018 •

11


BEST PRACTICE The Meetings & Event Planner’s guide to successful and memorable events 15 Tantalise the taste buds 18 Keeping Millennials engaged 21 Planning on a tight budget 22 Pulling the best crowd you can 23 Artificial intelligence at your event 24 Stay on the pulse in 2018


BEST PRACTICE 2018

Tantalising the taste buds in

2018

TRENDY COMFORT FOOD We all love comfort food and next year will see our favourite staple dishes and foods get the designer treatment. Gourmet burgers, roasted cauliflower rice, bite-size mac and cheese, and designer jacket potatoes will be fashionable. Look out for rolling carts with pretzels, churros and doughnuts presented in unique and fun ways.

LOCAL IS LEKKER

Let’s face it, catering is probably the single most important item at your event. People will forget how great the entertainment was if they didn’t like their food or if a hot meal was served cold. Selecting the menu for your event can also be quite tricky at times, so making your decision deserves a fair amount of consideration and effort.

More and more people are incorporating fresh, local ingredients in their catering choices. Not only does this support local farmers and businesses, but dishes are seasonal, and the result is far superior when it comes to taste. Pairing regional meats with local vegetables and wines is also an excellent way to complement your dishes. Aim for local pairings, and you will serve foods and flavours that go together perfectly.

ALTERNATIVE EATING: THE NEW NORM Gluten-free and vegetarian options are no longer the

THE MEETINGS & EVENT PLANNER 2018 •

15


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exception; dairy-free or low carb is not awkward; asking for soy or almond milk doesn’t frustrate; and those that have to be aware of dietary allergies and restrictions are not regarded with annoyance. Focus on fresh vegetables, raw and cooked, include plenty of grains, and go organic in your catering. Also, keep in mind that meat plays a much smaller role in meals for many people.

COCKTAILS FOR THE WIN Rather than offering an excellent wine to complement your guest’s meal, in 2018, we expect to see caterers crafting cocktails that coordinate with the specific flavours of their food. Cocktails are fantastic! (Trust us, we know). They can reflect personal taste, the theme of the event, or the season, as long as they pair well with the cuisine and are served with flair and style. For teetotallers, there’s always the virgin option. Yum!

DID SOMEBODY SAY CHEESE? Try something different. Why not allow guests to mingle at leisure and select what they want to eat from a diverse selection of fresh fruits and seasonal vegetables, tasty side dishes, spreads and dips, all laid out on a rustic table? Grazing tables that include rustic bread, local cheeses and a variety of delicious meats will become ever more popular in 2018.

Here are the essential things to keep in mind when hiring a catering company:

1

PEOPLE

Many catering companies don’t have permanent staff and hire staff specially for events. Make sure that the staff are professional and properly briefed before the event takes place. If the budget allows for it, hire a food stylist. They will work with the chef to ensure the plates are hot and well presented. They will also brief the waiters and waitresses on how to serve and how to pour. Make sure you have at least two food waiters and one wine steward per table. It’s imperative that all the tables be served at the same time.

2

RELIABILITY

It is important to choose a catering company that has a proven track record and will not disappoint you. Ask them about previous events they have catered for, as well as any references. If you are planning a large function, make sure they have catered for large groups before. Also, check that they have all the relevant certification, such as health and safety certificates.

3

DIETARY REQUIREMENTS

While most catering companies can provide vegetarian or glutenfree options, it is your responsibility to find out what the dietary requirements of the guests are and to ensure the catering company can adhere to them. Event organisers should also pay special attention to religious dietary requirements. Religious dietary requirements are vital when choosing a catering company for your event, as not all caterers are certified halaal/kosher.

THE MEETINGS & EVENT PLANNER 2018 •

17


BEST PRACTICE 2018

Make your event MILLENNIAL-FRIENDLY There is a lot of talk about future-proofing your business. One way to do this is to be aware of the changes taking place in the world, so that you can adapt and stay current. Knowing your audience and what they want – and why – is critical for event planners.

18 • THE MEETINGS & EVENT PLANNER 2018

A

ccording to Stats SA’s 2017 midyear estimates, our country’s population is 56 521 948. Of this, 20 395 310 or 36% are Millennials – people in the age range of 15 to 34, born between 1983 and 2002. (Like all generational labels, there is no exact time frame by which to define Millennials, but the rough guideline is from the early 1980s to the early 2000s.) These numbers make it clear why the events industry needs to take this generation into account – especially considering they are likely to represent a large chunk of your target market, as young to slightly more mature professionals who are gaining influence both in business and as consumers. Millennials are quite distinct from those who came before them: the Baby Boomers (born between the 1940s to early 1960s) and Generation X (born in the early to mid-1960s to the early 1980s). For example, Baby Boomers have been described as having an ‘everyone for themselves’ mind set, whereas Millennials are also ambitious but see the path to success as one requiring collaboration and working with others. And Baby Boomers and Generation X have typically aimed for wealth to buy ‘stuff’, while Millennials want to spend their money on experiences. In fact, 75% of US Millennials say they value experiences over things. Additionally, Millennials have largely grown up with the internet, computers and cell phones, which means technology is fully integrated into their lifestyles – and they have high expectations for how things should work (easily) and perform (perfectly).

Millennials have other traits too. They: • a re on a permanent quest to challenge and improve themselves • a re creative and entrepreneurial, and easily get bored •w  ant personalised experiences that cater for their unique needs •w  ant to do good and have a positive impact on society and the world. The good news for event organisers is that appealing to the Millennial stereotype is not going to scare away your other attendees. There is cross-over between generations, and the Millennial traits are contemporary and on trend. Here are some ideas to get you started:


BEST PRACTICE 2018

1

DON’T GUESS – ASK Possibly because of the rise of social media, Millennials are used to voicing their wants and needs. If you ask them what they want, they’ll tell you. However, keep in mind they’ll also expect you to listen to them, so you need to be prepared to make changes to your event planning to accommodate them. (If you aren’t prepared to do this, rather don’t ask.)

2

OFFER TANGIBLE BENEFITS Millennials are busy and have a lot of options to choose from. Your event needs clear benefits for them, whether for career growth or personal growth, or even to make the world a better place. Bear in mind that quality is not the same as quantity. Millennials also believe in balance. Don’t cram your programme with content. Rather create a lot of ‘white space’ or pause breaks around the content to give your attendees time to absorb and think about it, check their emails, or simply take a break.

3

HAVE ENGAGING EXPERIENCES Millennials want to be actively engaged at the events they attend. After all, you are competing for their attention with some sophisticated alternatives, like the internet and Facebook. The best way to do this is by getting them involved in activities and giving them unique experiences. No more monologue-like talks and schoolroom vibes. Instead, offer table discussions, live polling, interactive activities, unusual side events and tours, and – importantly – lots of networking opportunities. A note on networking: Possibly because a lot of communication is now digital and not face-to-face, Millennials tend to appreciate ice breakers to ease the potential awkwardness of networking with strangers. It might feel cheesy, but consider a game, running a tournament or some other way to get everyone mingling with purpose.

4

KEEP IT SOCIAL-MEDIA-WORTHY Millennials love to share their experiences on social media. This can be both good and bad for event organisers. Naturally, you want to aim for the former, so make it easy for them to share positive content online. Have Instagram-worthy decor, food, entertainment and even people! That’s right, everyone wants a photo with their favourite personality or thought leader, so invite them (and, yes, pay them) to come to your event and be engaged and engaging while they are there.

5

6

PERSONALISE IT

DO GOOD

Using big data and technology intelligently means you no longer have to treat your attendees like a homogeneous group. Organisers can now offer specific things to specific people within that group, based on their profile and what is likely to appeal to them. This could be suggesting appropriate talk topics, invitations to events, alerts about special offers they’ll value and more. The point is that each attendee can be given what feels like individual attention to get the most out of their event experience.

Because Millennials want to have a positive impact, make sure your event does too. Adopt sustainable practices and communicate them to your guests. Encourage them to get behind your efforts by including them, whether asking them to make a pledge or help plant trees. Seek out a sponsor who also does good, and offer them the opportunity to sponsor carbon offsetting or a community project. These feel-good factors will go a long way to bringing your audience back again.

THE MEETINGS & EVENT PLANNER 2018 •

19


BEST PRACTICE 2018

Cost-effective planning We’ve all had to deal with it – a client that has limited budget but still wants an upmarket event. Here are some tips to make this happen in 2018.

NEGOTIATE

Try to stretch your rands to the limit. While staying honest and up front about your budget, you can negotiate with your suppliers and explore the idea of extending business beyond just a one-off event if it is within your long-term strategy. It is important to know what the market value of the services and items you are requesting is before negotiating – be careful not to be unreasonable.

Don’t forget to have fun while you’re at it!

GET ORGANISED EARLY WITH YOUR VENUE

LOCATION AND CUT PRINTING TRANSPORTATION COSTS We have so many Do you really need people to travel or can your event still make sense in a place close by? Is it possible to cut down on transportation and lodging costs? Of course, it will depend on what kind of event you are organising and who your attendees are. But if your budget is limited, it will not take too long to know and decide what chunk of your pie transportation and lodging costs will be for you and, potentially, your guests.

options and alternatives to relying on printed materials for planning your events and having your attendees use them at events. This enables you to save money on printing or limit printing to what is absolutely essential and, not to mention, save some trees along the way.

USE FREE TOOLS

FOOD, GLORIOUS FOOD Unless your event

KEEP TRACK

The venue is critical and will probably be among the biggestticket items in your budget. As such, it should be looked into early in the planning process. Just finding a suitable venue is already a challenge and this will not get any easier with a limited budget or by incurring any extra, last-minute booking costs. So, it is imperative to plan early, choose wisely and book as early as possible, while carefully choosing the location, type of venue and dates.

There are a multitude of free tools on the market that can help you to manage your event as well as promote it. While you can buy or spend a bit to get event management software to work a bit more for you, there is also free software on the market that can help you do the job from start to finish.

is a culinary one, we advise that your food doesn’t have to be super fancy. A small budget provides an opportunity for you to think out of the box and venture away from the conventional approaches while being cost-effective. It can be simple and still be a crowd-pleaser or promote an alternative way to be more conscious and healthy.

Keep an eye on all expenses, including the smallest ones. They, too, add up. The budgeting exercise in the planning process should give you a clear idea of what is needed for your event. The tighter the budget, the tighter you ought to be with your spending and make sure each expense is accounted for. Make sure that you are fully aware of all the additional charges or any hidden fees, such as set-up and breakdown costs, prior to signing the contracts with your venue and vendors. They tend to pop up only in the final invoicing, resulting in a surprising figure. Check contracts, double-check proposals and counter-check with final bills.

THE MEETINGS & EVENT PLANNER 2018 •

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BEST PRACTICE 2018

How to pull a crowd in 2018 Event planners and conference hosts all share the same concern: “Will attendees find this event helpful and useful, but most importantly, will they even come?” Getting the right people to your event is key; using a few strategic techniques can help ensure your event reaches the right audience. SAVE THE DATE Send out ‘save the date’ notices early. People are busy, so make sure early on that you make it on to their calendars. You don’t want to hear someone at the other end of the line going: “I’ll see if I can fit it in”.

#HASHTAGIT Why create a hashtag? Simple: a hashtag lets you keep track of what people are saying about you

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and, in turn, your attendees will feel like they’re part of a group. Just remember to make it short and catchy!

LOCATION, LOCATION Your venue will determine the demographic of your event’s attendees. If you’re launching an expensive new wine, have the launch at a classy restaurant where catered food can complement the wine

tasting. But whatever you do, make sure your location is accessible – i.e. close to train stations or in a central location near your target demographic. You want to welcome even those who will drop in for just a short period of time.

INCENTIVISE… A grand opening or product launch is successful when attendees get excited about it. Offering discounts or free gifts in the form of sponsored prizes is a fantastic, tried and tested way to draw people to your event. Also, give people an incentive to register early. Things like early-bird discounts help attendees commit to coming to your event well in advance and ensure they make time to come attend. They’ll also help you get a better idea of how many people are going to show up.

INVITE YOUR CUSTOMER LIST When you’re looking for the right people to come to your event, don’t forget about the people who already know your business. Using your existing customer list is a way to invite those who already have a positive impression of your company. Encourage them to bring their friends to spread the word about what you have to offer.

CAST A WIDE NET Of everyone invited to your event, not all will choose to attend. It’s important to invite more people than you want at the event to ensure a sufficient crowd. You should still focus on your target audience, but cast a wide net.

GIVE THE PEOPLE WHAT THEY WANT Offer a networking session at your event. That way, people have an added incentive to go – the chance to make some really good professional connections is always a winner.


BEST PRACTICE 2018

AI at your event in 2018 You’ve definitely heard of artificial intelligence, or AI, and it’s just as possible that you’ve engaged with it – whether using Siri, watching Netflix suggestions or even responding to other Twitter users. AI is predicted to impact nearly every aspect of life in the future, and the events industry is no different. WHAT IS AI? AI is the term used to describe ‘smart’ computer systems that are able to perform tasks that previously only humans could do. These include things such as recognising patterns, understanding spoken language, decision-making and even learning. Bear in mind that a computer’s processing power can easily outstrip a human’s, which means it can carry out tasks more quickly and efficiently. Increasingly, we will be able to hand over repetitive and timeconsuming jobs, or daunting data-analysis tasks, to AI. Plus, a computer’s performance should keep getting better, as it learns from its successes and adjusts algorithms accordingly.

HOW AI CAN IMPROVE EVENTS Here are a few of the ways that AI could be used to benefit the events industry in the not-toodistant future: Chat bots: Event attendees often have lots of questions, some of which are fairly generic (concerning event start and end times) while others can be a little more complicated (such as whether the conference content is suitable for a specific individual). Currently, chat bots answer simpler questions and pass the harder ones on to humans to handle; however, as AI improves, this will change. AI will get better at answering more complicated queries accurately – and in a seamless, humanlike way. What’s more, chat bots will be able to operate easily through third-party messaging platforms, such as Facebook, and could even replace the need for event apps, as a result.

Predictions: Machine learning that can make accurate predictions based on past performance could have a variety of uses at events. Much like Netflix’s recommendations, AI could take your audience’s tastes and preferences into account to suggest appealing speakers, topics or themes, and could take your needs as an organiser into account to suggest suitable venues. It could also be an invaluable matchmaking tool, mining people’s social media profiles to more accurately suggest who they are likely to benefit from networking with. AI will also be able to predict operational needs at an event based on real-time event attendance. For example, by monitoring registration at the event and looking for patterns of consumption in the past for similar events, it will be able to warn of potential food or beverage requirements, which you can then respond to quickly and smoothly. Personalisation: Another way machine learning could give your event an edge is through making recommendations to attendees that are personalised according to their location in the venue, where they have already been, the time, as well as their preferences. For example, they could be sent a reminder that a talk they are likely to enjoy is about to start, or a notification to visit a nearby exhibition stand selling products that are similar to those they have already shown an interest in. Are you looking into, or currently, using AI? Most analysts agree that now is the time to start adopting it to give you the edge over your competitors.

THE MEETINGS & EVENT PLANNER 2018 •

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BEST PRACTICE 2018

Your 2018 trend report INTEGRATE MOBILE DEVICES

Let’s face it, what worked last year may not be enough to even keep up in 2018. But being able to anticipate trends, as well as the change in attendee behaviour based on technology trends and updates, can help planners adjust their strategy and stay ahead of the curve. Karmen Vladar of Lumi shares some of the trends she anticipates will take the events industry by storm in 2018.

24 • THE MEETINGS & EVENT PLANNER 2018

Event organisers increasingly realise that they cannot control the fact that attendees always want to be connected. My prediction is that instead of allowing attendees to lose focus by being on their phones for personal reasons, event organisers will embrace this by integrating technology to continue to keep them engaged. The tech gurus have termed this phenomenon the ‘heads-up’ use of mobile phones (vs ‘heads-down’, where attendees are looking down at their phones) at events. This includes things like ibeacons that send attendees notifications as they move through your venue during events, live social streaming (or crowd streaming) or even interactive games.

MORE ENGAGEMENT PLEASE! This is one that is always on my list of predictions. We see a steady increase of engagement at the events we are involved in year on year. Live polls, social media, augmented reality and ‘experiences’ for attendees are on the increase and add to the overall value attendees require from events. If you are not using at least an event app at your event, you might need to up your game in 2018! Consider using augmented reality at your next expo stand to give attendees a virtual tour of

your venue instead of the usual printed catalogue, for example. As part of the drive for increased engagement, I predict that we will also see a move for companies to consolidate certain elements of their events by using a single supplier that ticks all the boxes. For example, instead of using 10 different event apps for the 10 events that company A is arranging, they will partner with one supplier that does registration, live voting, on-site support and event apps for all 10 events. Their app will be branded and will only include the elements they require, making it much less cluttered and overwhelming for attendees.

RIDE THE GREENING WAVE The issue of greening has been discussed at length on different platforms. My prediction for 2018 is that event organisers will have an increased drive to consider the carbon footprint of their events and how they can go about ensuring greener events. I hope to see more green suppliers in the coming


BEST PRACTICE 2018

“My prediction for 2018 is that event organisers will have an increased drive to consider the carbon footprint of their events and how they can go about ensuring greener events.” year, which will alleviate a lot of the challenges that we face in terms of delivering green events as an industry.

THE INCREASE OF VIRTUAL MEETINGS (but not the decline of face-to-face meetings) Today’s technology has increased the reach of events. No longer do we all need to be in the same location; thus the the potential audience of events is expanding. My prediction is that we will host a number of hybrid (in-room as well as remote) meetings in the coming year. This will specifically be true for association meetings. With technology, geographical challenges are limited, and a quorum can easily be reached if voting is done electronically across multiple locations.

EVENTS ARE THE NEW MARKETING TOOL Events are one of the few marketing activities that, if technology is used correctly, can show an immediate return on investment. It is measurable and creates a sense of ‘inclusiveness’ among attendees. As meetings tech guru Corbin Ball states in his predictions for 2018: “Events and tradeshows are beginning to provide a goldmine of data detailing attendee preferences, interests, movements and interactions. This data can help event organisers make mid-course corrections on existing events and improve future ones; they can provide significantly more value for exhibitors; they can provide attendees with a much richer and more personalised experience.” So, how will you stay on the pulse in 2018?

We’ve added some cool trends to watch to Karmen’s list. Call it wishful thinking. Jump on the drone bandwagon in 2018 Video now brings events to life like never before, with new technologies and capabilities such as 360-degree video and live streaming through major social media sites. Drones give event planners and attendees the ability to record and stream the action from new heights and perspectives. Drones are perfect for broadcasting your event!

But be sure to familiarise yourself with the laws that govern them. Everything is expensive We know travel costs have gone up significantly, along with everything else. These increases in price make it harder for event planners to attract guests to events, especially if those events require extensive travel. In order to combat these

increases, there are tips and tricks to save you and your guests from overpaying on airfare and hotel rates. Some tricks include choosing nontraditional spots for events, constantly checking airfares using incognito browsers (to avoid airlines from tracking your searches through cookies and setting fares based on those searches), and using flight search apps and hotel search sites. We especially love Airbnb!

Drones have revolutionised the way events can be captured. With the technology where it is now, high-definition footage of any occasion can be documented and streamed for delegates

THE MEETINGS & EVENT PLANNER 2018 •

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EVENT SHOWCASE

Nothing brings a venue to life like the hustle and bustle of an event. Hear directly from event planners why the following venues and service providers stood out, and why they get our stamp of approval 27 African luxury on track 28 Classy cocktail affair 29 An encounter to remember 31 A crystal affair 32 Connecting brands with people 33 First ever event at CTICC 2 34 A production powerhouse 35 A compelling blend 36 55 steps from the Gautrain station 39 A divine day for divas


EVENT SHOWCASE

AFRICAN LUXURY ON TRACK Operating between Pretoria and Cape Town, the luxurious Blue Train is the epitome of sheer splendour. With a significant amount of detail going into each carriage, this award-winning train is the perfect venue for your next high-end event. Cue the butler with more champagne!

THE ORGANISER

THE DETAILS

AMAANI BLUE curates, crafts and hosts bespoke, experiential concept events for the discerning lifestyle connoisseur with a passion for the exclusive. Amaani Blue specialises in high-end corporate hospitality experiences with extensive knowledge of corporate communications, marketing, broadcasting and event management.

CLIENT AMEX FUNCTION The AMEX “Cape Winelands Experience” luncheon VENUE The event started in The Blue Train VIP Lounge at the Cape Town Station then moved to the opulent Blue Train. DELEGATES 42 top industrialists from Cape Town.

THE BRIEF

The venue had to accommodate the delegates over an extended period and be able to move them from Gauteng to the Western Cape in sheer opulence. Delegates enjoyed a five-course gourmet luncheon accompanied by a selection of wines aboard The Blue Train – all this while traversing through the breathtaking views and scenery of the Cape Winelands of Paarl, Stellenbosch and Wellington through the Nuwekloof Mountain pass between Gouda and Tulbaghweg.

DID YOU KNOW?

The Blue Train has won multiple awards including ‘World’s Leading Luxury Train’ and ‘Africa’s Leading Luxury Train’ , which it has won for six consecutive years

“We have positioned ourselves as a lifestyle brand, targeting individuals and corporates who expect the best and aspire for the finer things in life. These days, it is rare for an experience to leave one truly at a loss for words through its sheer awesomeness, even more so when the words luxury and train are put in the same sentence. But the Blue Train is one such experience, and definitely a bucket list must-do. Luxurious, resplendent, sensational, one-of-a-kind… even these words seem inadequate.” The Amaani Blue Team

+27 (0)72 340 1927

@amaaniblueafrica

Pretoria: +27 (0)12 334 8459 Cape Town: + 27 (0)21 449 2672 www.bluetrain.co.za

THE MEETINGS & EVENT PLANNER 2018 •

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EVENT SHOWCASE

CLASSY COCKTAIL AFFAIR The Johannesburg Expo Centre (JEC) is a unique purpose-built exhibition, conference, convention and events venue and perhaps one of Johannesburg’s best-known landmarks. In addition to positioning itself as exhibition, conference and event organisers’ venue of choice, the JEC is committed to strategically aligning itself with carefully selected partners that provide an experience that prioritises convenience and aptitude. In June 2017, the world-class venue hosted one of the largest conferences in South Africa.

THE DETAILS CLIENT African National Congress FUNCTION The 5th ANC National Policy Conference – this included the main conference, a gala dinner, exhibitions and daily press briefings. VENUE Whole site DELEGATES 26 000 visitors – catering to 5 000 delegates a day

THE BRIEF

The event organiser needed a world-class venue that would be both versatile and big enough to host the more than the 26 000 attendees expected. With multipurpose exhibition halls ecompassing over 50 000 m2, 100 000 m2 of versatile outdoor space and 4 000 m2 of boutique upmarket space, the JEC was the perfect place for an event of this size. The venue needed to be able to provide in-house catering for all guests, and the JEC’s five-star catering facilities prepare meals of the highest standard.

“COME SEE FOR yourself, The Expo Centre has suitable conferencing facilities and can accommodate all your conferencing needs. The ANC National Policy Conference is a relevant example that the JEC can accommodate over 5 000 delegates and parking under the supervision of excellent management and staff.” David Senoko, ANC Conference/ Facility Coordinator -“The JEC team is great to work with.” Sibongile Nhlapho, ANC event coordinator “The team was great to work with and the service was exceptional.” Seth O’Dea, Conference and Exhibition Organiser “It’s the most amazing venue to work. It is very secure and offers ease of access.” King Seitheisho, ANC Head of Security

+27 (0)11 494 1920 info@expocentre.co.za expocentre.co.za

Expo Centre Nasrec @jhbexpocentre1

28 • THE MEETINGS & EVENT PLANNER 2018


EVENT SHOWCASE

AN ENCOUNTER TO REMEMBER The Johannesburg Expo Centre (JEC) is an incredibly versatile venue and home to one of the biggest fellowship gatherings in the country. The Encounter 2017 was hosted at the JEC and the massive crowd fit right in. THE CHURCH worked closely with Desrae McDonnell, exhibition and events manager at the JEC.

THE ORGANISER

THE DETAILS CLIENT Grace House Family Church FUNCTION The Encounter concert is a religious festival of praise hosted annually VENUE Outdoor auditorium DELEGATES Approximately 18 000 people attended

THE BRIEF

The festival was a free-entry event, so this meant the venue had no way of knowing exactly how many people to expect. It featured highprofile performing artists from all over the world and the audiovisual aspect of the festival was a high priority. The client needed a venue that would be able to accommodate the volume and also provide exceptional audiovisual equipment. JEC was perfect for this.

She and her team impressed Pastor Busuyi with their professionalism and “can do” attitude. “From the first day of buildup till the last of breakdown, The Johannesburg Expo Centre staff were really helpful. A special mention to Desrae McDonnell who has been the most professional person to deal with regarding the event; she also wanted the event to be a success as much as we did. It has been such a pleasure to work with the JEC staff.” Pastor Busuyi, Programme Director for Encounter

+27 (0)11 494 1920 info@expocentre.co.za expocentre.co.za

Expo Centre Nasrec @jhbexpocentre1

THE MEETINGS & EVENT PLANNER 2018 •

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EVENT SHOWCASE

A CRYSTAL AFFAIR

The chic Cape Town Marriott Hotel Crystal Towers boasts some of the most sophisticated accommodation and event spaces in the convenient Century City location. This makes the hotel an excellent choice for event planners looking for a well-located, full turnkey event venue.

THE ORGANISER

THE DETAILS CLIENT It’s a secret! FUNCTION A combination of a conference, symposium and exhibition. VENUE All the conference venues in the hotel – from the large Crystal Venues to the smallest Boardroom were used in putting together this event together. DELEGATES Between 180 and 200 pax

DID YOU KNOW?

The team at corporate and leisure travel organiser Travelmazing works hard to ensure that all clients’ business travel arrangements are seamless and pain-free. The company has in excess of 15 years of travel experience, making sure you ‘find your way’ is its top priority. Travelmazing covers domestic and international travel. Shadi Schutte, Owner of Travelmazing

Many of the rooms at the Crystal Towers face the scenic Table Mountain in Cape Town, offering breathtaking views

THE BRIEF

For this event, the team at Travelmazing had to put together a conference, symposium and exhibition all in one venue for the client. Accommodation on-site was a must, and close proximity to other facilities a big plus. Crystal Towers was the ideal venue with 15 000 square feet of venue space, with the main benefit being the presence of an on-site event manager to make for a seamless event.

Cnr Century Blvd & Rialto Rd, Century City, Cape Town 7441 T: 27.21.525.3888 | F: 27.21.525.3888 E: crystal.capetown.sales@marriotthotels.com www.marriottcrystaltowers.com THE MEETINGS & EVENT PLANNER 2018 •

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EVENT SHOWCASE

CONNECTING BRANDS WITH PEOPLE THE DETAILS

THE ORGANISER

Chaos Theory is a turnkey experiential consultancy that is passionate about connecting people and brands. With over 20 years’ experience, the company has launched, staged and displayed a number of notable events, with live event messages that inspire and resonate.

“Chaos Theory specialises in leveraging sponsorships, staging experiential events, creating conferences, and delivering compelling and engaging brand experiences across all experiential disciplines. From traditional large-scale live events to unique intimate personal experiences, we connect brands with their audiences across all channels.” Andrew Ross, Group MD

CLIENT Gibela Rail FUNCTION Gibela Rail’s launch event THE VENUE Mary Fitzgerald Square, Johannesburg CBD DELEGATES 650 – made up of 250 electronic and print media representatives; 250 stakeholders and VIPs; and 150 clients, customers and staff

THE BRIEF When French multinational Alstom launched its rail consortium in South Africa, it needed an event that married sophisticated European engineering standards with our uniquely South African character. Chaos Theory provided a bespoke event solution centred around the creation of a meaningful event experience.

32 • THE MEETINGS & EVENT PLANNER 2018

+27 (0)11 463 2122 order@chaostheory.co.za www.chaostheory.co.za


FIRST EVER EVENT AT NEW CTICC 2

EVENT SHOWCASE

THE DETAILS CLIENT The South African Council of Shopping Centres (SACSC) FUNCTION 21st Annual Congress of the South African Council of Shopping Centres VENUE Construction of the CTICC expansion started in 2014, eleven years after the convention centre opened its doors. CTICC 2 occupies 31 148 m2 in total, with 10 000 m2 of conference and exhibition space and 3 000 m2 of informal and formal meeting space. The main facility includes 6 subdivisible halls, four meeting suites, five meeting pod rooms and a terrace room. Additionally, the new space includes two rooftop open-air venues, three production kitchens. A modern skybridge connecting CTICC 1 and CTICC 2 will be constructed in 2018. DELEGATES 1 500

THE RESULT The SACSC Conference, held in September, was the new venue’s first ever event. Commenting on the success of the event, SACSC posted an enthusiastic tweet on the second day of the conference: “We are honoured to be the first event in CTICC 2. The CTICC team has been nothing but incredible in the hosting of our 21st Annual Congress. Thank you.” The delegates – real estate developers, property experts and retail marketers – many of whom have been involved in their own developments, were also complimentary of the new venue, particularly, the centre’s world-class facilities.

THE VENUE Cape Town International Convention Centre’s brand new expansion – CTICC 2 – plays a vital role in the centre’s goal of becoming one of the top ten long-haul international convention centre by 2020. CTICC 2 has finally opened its doors and has already delighted organisers and delegates.

“We are proud to have hosted the SACSC Annual Congress to launch the building with panache. Interestingly, CTICC hosted the Annual Congress in 2003 – our first year of trading. Now SACSC is, once again, inaugurating a new era for the CTICC. We look forward to continuing to host its events far into the future.” Julie-May Ellingson, CEO of CTICC +27 (0)21 410 5000 info@cticc.co.za www.cticc.co.za CTICC 1: Convention Square, 1 Lower Long Street, Cape Town 8001, South Africa CTICC 2: Corner of Heerengracht & Rua Bartholomeu Dias, Foreshore, Cape Town 8001, South Africa

THE MEETINGS & EVENT PLANNER 2018 •

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EVENT SHOWCASE

A PRODUCTION POWERHOUSE With a specific focus on customer service, audiovisual company, EPH Productions prides itself in its ability to bend over backwards to deliver excellence for all clients. Among EPH’s services is the provision of stage design and drawings, floor plans to the last centimetre, video design and production, sound, lighting, audiovisual, structures, rigging, stages, daylight screens, power and technical crew.

THE ORGANISERS “WE HAVE A long-standing and fantastic working relationship with EPH. The quality of gear as well as the service from the staff is always top notch and they are never afraid to go the extra mile. We are looking forward to continuing our relationship with EPH for a long time.”

THE DETAILS CLIENT SAISC (Southern African Institute of Steel Construction)

Nicole Reitz-Chidrawi (the flint) and Samantha Ferguson (the tinder) of Flint and Tinder Events

FUNCTION Steel Awards 2017 DELEGATES 750 pax in Joburg and 300 pax in Cape Town as well as Durban

THE BRIEF The event planner was tasked to conceptualise an event theme for the annual Steel Awards events that is hosted in three different cities on the same night. There also needed to be a live voting system that could link all the cities together for a voting session on the evening. In addition, the planner arranged all event requirements – venue, catering, sound, stage, lighting, entertainment, decor, logistics and so on.

34 • THE MEETINGS & EVENT PLANNER 2018

DID YOU KNOW?

The EPH Group also manages events, and provides decor and multimedia services

+27 (0)12 345 5278 /+27 (0)82 924 9046 info@ephproductions.co.za ephproductions.co.za


EVENT SHOWCASE

A COMPELLING BLEND Just north of the fast-paced business world of Sandton lies the Indaba Hotel, Spa & Conference Centre nestled beneath the vista of the magnificent Magaliesberg Mountains. It is a compelling blend of business-like convenience and efficiency, along with a relaxed and warm country hospitality atmosphere. The hotel is conveniently located close to all main highways, O.R. Tambo International Airport and a mere 15 km from Lanseria International Airport. As a corporate sales executive at the Indaba Hotel, Laura Kanda says she has seen it all.

THE DETAILS CLIENT EOH Group FUNCTION Yearly conference, symposium and an exhibition VENUE With an impressive selection of 24 multipurpose conference venues that can accommodate up to 2 000 delegates in total, with banqueting facilities for up to 500 people, two restaurants and 258 rooms, the hotel can accommodate large numbers. DELEGATES 350 pax

THE BRIEF For this event, the client required a property that could accommodate 350 pax and offer seven conference facilities and a banquet venue over an extended period. Held in August every year, the event has found a home at Indaba Hotel. When dealing with a global company, Wi-Fi speed is always a crucial part of the brief, and Indaba’s uncapped Wi-Fi kept delegates connected anywhere on the 17-hectare property.

THE ORGANISER LAURA HAS BEEN with Indaba Hotel for five years and prides herself on Indaba’s cando attitude to all challenges presented to the team. “One of our unique aspects is that, over and above our beautiful facilities, we are a standalone hotel. All the decision-makers are within reach and we don’t have to conform to a guide book; we pride ourselves on being customer-centric. We also assign a manager to each event to ensure every gathering is provided with the personal attention it requires.” Laura Kanda Sales Executive, Corporate Group Travel and Conferencing

+27 (0)11 840 6662 www.indabahotel.co.za

THE MEETINGS & EVENT PLANNER 2018 •

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EVENT SHOWCASE

THE DETAILS THE VENUE Situated just across the street from the Gautrain station, the hotel offers 220 rooms and suites, each with complimentary high-speed wireless internet access, coffee and tea provisions, and other modern amenities. EVENTS Event types can range from small board meetings, conferences, gala dinners, cocktail/reception functions, exhibitions, panel discussions, business breakfasts, lunches and dinners, small trade shows, product launches, and even year-end functions.

55 STEPS FROM THE GAUTRAIN STATION Due to its unique and prime location, the hotel is a superb venue for hosting events in the heart of Sandton. The multitude of venues can cater for up to 220 delegates in multi-purpose meeting rooms ideal for conferences and cocktail functions. The Radisson Blu Gautrain hotel is connected to all that the city has to offer, from a business and cultural perspective, through to the high-speed train at Sandton Gautrain station.

The 12th floor has a rooftop venue with spectacular skyline views, or for more intimate meetings there are two executive boardrooms. All the 10 venues feature the latest audiovisual equipment, air conditioning and uncapped complimentary high-speed wireless internet access for all meeting delegates. DELEGATES The Radisson Blu Gautrain is able to accommodate up to 220 guests for your next conference or meeting.

36 • THE MEETINGS & EVENT PLANNER 2018


EVENT SHOWCASE

THE ORGANISER “Our team is driven by passion to execute seamless and successful events. It is with our multipurpose venues, highly trained and experienced staff that we build a foundation for 100% guest satisfaction. Each enquiry and every conference is overseen by one of our dedicated team members who will be by your side from the planning stages to the final execution. Here at Radisson Blu Gautrain Hotel, we strive to give you a tailor-made experience with our ‘Yes, I can!’ attitude. We are always here to ensure your function is a success, giving you and your delegates a lasting impression. Making things happen is what we do, if 100% guest satisfaction is not achieved, you don’t pay – it’s our promise. Putting you centre stage is our priority and simply our way of life.” Clynt Groenewald, Sales Manager, Radisson Blu Gautrain Call Clynt on 082 267 3577

meetings.gautrain@radissonblu.com +27 (0)11 286 1000 Cnr Rivonia Road and West Street, Sandton, 2196 www.radissonblu.com/en/ hotelsandton-johannesburg THE MEETINGS & EVENT PLANNER 2018 •

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FUNCTIONS WITH A

“Apart from being a world class tourist destination, the Lion & Safari Park turns any conference, function or event into something unique.”

SELF-DRIVES | GUIDED GAME DRIVES | GIRAFFE FEEDING RESTAURANTS | KIDDIES PLAY AREA | ANIMAL INTERACTION FUNCTIONS | CONFERENCES | RIVER RAFTING AND MORE... The Lion Park, an established tourist destination, well loved by locals and foreigners alike, became a popular experience for all over the last 50 years. Having moved to the Cradle of Humankind in July 2016, this new must-see world class facility, called Lion and Safari Park, ooers guests a memorable experience. The new park ooers a wealth of exciting activities such as animal interactions, guided game drives and self-drives. You are guaranteed to get super-close to some of Africa’s favourite animals whether you go on an informative guided tour or self-drive. Guests also have the opportunity to engage in the experience of hand feeding a selection of animals including giraaes, ostriches and various other antelope species that roam freely on the 600-hectare property and frequently visit the wetlands in front of ‘the Wetlands’ Bar and Restaurant. The Lion & Safari Park is home to a vast selection of indigenous species such as Lion (Brown and White), Cheetah, Hyena (Brown, Spotted and Striped), Leopard (including black leopard), Wild Dogs, Sable antelope, Kudu, Nyala to mention only a few.

Guests can enjoy a variety of diierent guided tours. The trained guides turn every tour into an informative and educational trip as they share interesting facts. Tour options include; Lion & Wild Dog Tour, Mini Safari, Night tours (with predator feeding), Private Exclusive tours, Alex Tour, Cheetah and Lion Walks. The 3-hour Safari is the flagship tour which includes snacks and drinks on the bank of the Crocodile river. snac The famous animal trainer Alex Larenty promises to provide a fun-filled experience as he interacts with fully grown lions on the ‘Alex tour’. The park is a paradise for children. The beautifully designed playground next to the restaurants will keep the young ones entertained. This makes the perfect venue for kiddies birthday parties. A day visit to the park also provides the perfect opportunity for schoolchildren to learn about the animals and various research programmes that the Lion and Safari Park is involved in. The Bull ‘n Buck grill provides a premier dining experience with a top wine list and a delicious menu, venison of course being the Grill’s speciality dish complimenting that true African sensation.

EXPLORE. DISCOVER.

Alternatively, the Wetlands Restaurant is a great family choice to enjoy a quick meal whilst enjoying the view of antelope grazing meters away. Take a short walk from the restaurants to visit the meerkat, porcupine and mongoose enclosures. Apart from being a world class tourist destination, the Lion and Safari Park turns any conference, function or event into something unique. The park’s photographic centre will capture your memories with a great range of printing options such as photobooks, mugs, keyrings, puzzles and more. The ‘5 dome shopping experience’ ooers a vast selection of unique hand-crafted curios, jewellery and clothing, which make great gifts for those back home. Entrance to the restaurants, curio shops and kiddie’s playground is free, and guests only pay for activities. The cost of a visit to the Lion and Safari Park is well priced for both local and international guests. The park is open 365 days a year, and is certainly an experience not to be missed. explore. discover.

| CERTIFICATE OF EXCELLENCE WINNER

B-BBEE Accredited

GAUTENG’S

NEW MUST-SEE

TOURIST

DESTINATION

R512 LANSERIA RD | BROEDERSTROOM | 087 1500 100 WWW.LIONANDSAFARIPARK.COM | ONLY 13KM FROM LANSERIA AIRPORT

38 • THE MEETINGS & EVENT PLANNER 2018


EVENT SHOWCASE

THE DETAILS CLIENT 3S Media FUNCTION 2016 Top 40 Women in MICE VENUE With the finest facilities, outstanding catering and professionally trained staff, Monte De Dios can cater for anything from a small conference of only 20 people to a corporate event for up to 400 delegates. DELEGATES 120

THE BRIEF The client wanted an outdoor venue with a spectacular view.

THE ORGANISER

A DIVINE DAY FOR DIVAS The Top 40 Women in MICE is a premier event for the South African meetings, incentives, conferences and exhibitions industry and it needs to showcase leading venues. Monte De Dios ticked all the right boxes and complements the Women in MICE brand well.

“Gauteng boasts divine Highveld winters and I wanted to host this event outdoors to take full advantage of this. Monte De Dios has various indoor and outdoor venues but the Salon de Caballo took my breath away. This venue offers divine views and, with space for a serving kitchen and being a few steps from the main building, it is ideal for all types of events. What also blew me away was the service I received. The team at Monte De Dios went out of their way to ensure that the event was a huge success. I highly recommend Monte De Dios for your next event.” Martin Hiller, Founder of Top 40 Women in MICE

+27 (0)87 654 4457/8/9 info@montededios.co.za www.montededios.co.za

THE MEETINGS & EVENT PLANNER 2018 •

39


Come for the day, or stay for a night and

WE’LL EXCEED YOUR

EXPECTATIONS

The Zevenwacht Country Inn and Conference venue is situated amidst Zevenwacht’s picturesque vineyards. The estate facilities include a restaurant, wine tasting, club house, swimming pool, tennis court and sauna as well as the Bakwena Day Spa. Contact us to book your next conference or corporate event. On the Stellenbosch Wine Route

www.zevenwacht.co.za

021 900 5700

Zevenwachtwines

@ZevenwachtWines

#zenenwacht


VENUES Venue is everything. The right venue fit can be the difference between success and failure


GAUTENG 1 2 3

Why Gauteng, you ask? That’s easy

HUMANKIND

FREEDOM STRUGGLE

THE CONNECTED ECONOMIC HUB

With over 440 attractions in the Cradle of Humankind, business travellers and conference delegates will be spoilt for choice. A visit to the Origins Centre will reveal the largest collection of rock art in the world, with what are believed to be some of the first images made by humans in South Africa.

Delegates can tour Constitution Hill or Liliesleaf Farm, where Nelson Mandela and other political heroes once held secret meetings, or visit Freedom Park and the Apartheid Museum. A day in Soweto is a must, with stops at Hector Pieterson Museum and Memorial, Nelson Mandela’s former home in Vilakazi Street and finally a shebeen.

It’s easy to get to and around Gauteng. About 70 international airlines fly to O.R. Tambo International Airport, where the Gautrain offers a fast transfer to major centres. Transport includes coaches, buses, car hire, hotel shuttles and taxis.

42 • THE MEETINGS & EVENT PLANNER 2018

4

5

Gauteng boasts world-class conference venues that can cater for small to very large events, be they in major centres or in the bush. Venues range from conference centres to facilities at accommodation establishments and educational institutions. Whatever your event needs, you will find the perfect venue.

With five-star luxury accommodation, one of the largest man-made forests, lakes and rivers, nature reserves, botanical gardens and a mountain range on its doorstep, Gauteng offers many opportunities.

WORLD-CLASS VENUES

INCENTIVES DESTINATION


Room Name

Banquet

MultiCinema Cocktail U-shape functional Room

Boardroom

Schoolroom

330 100 150 50 -

10 14 10 20 -

300 100 150 50 -

550 160 250 80 -

-

250 60 30 -

120 50 50 -

12 12 22

120 50 50 18 20

180 90 60 40 -

-

60 30 26 12 25

The Capital Hotels and Apartments MEETING SPACES 37 MAX PAX 550 ACCOMMODATION 780 ROOMS

The Capital On The Park, Sandton Pandora 1+2+3 Pandora 1/2/3 Aurora Aurora 1/2/3 Vega Nova Luna Comet The Pod

40

The Capital Moloko, Sandton Pretoria, Abuja & Cairo Pretoria Abuja + Cairo Cairo or Abuja Harare Nairobi Red Lounge

THE CAPITAL HOTELS AND APARTMENTS offers premium conferencing and event facilities at affordable rates, with a wide range of scalable venues and boardrooms to accommodate any meeting or conference need. LOCATION Location, location, location? Traffic is the greatest time waster and that’s why when you stay at The Capital , you will be the heart of where you need to be. All hotels and apartments are situated in the major business districts of Sandton, Menlyn, Cape Town and Umhlanga, with more coming soon.

The Capital Empire, Sandton Colosseum East or West The Colosseum East + West Diana Mercury Juno Neptune

90 180 50 -

12 10 10

90 180 50 -

150 300 80 -

-

60 100 28 -

280 90 40 -

8 -

280 90 34 30 -

450 150 50 40 -

360

50 28 22 -

100 60 30 60 60

-

100 60 30 50 50

200 120 60 120 120

-

-

MEETING AND EVENT SPACES The Capital Hotels and Apartments offers a variety of modern event spaces complemented by dedicated banqueting teams offer tailor-made solutions for all event and meeting needs.

The Capital Menlyn Maine, Pretoria The Octagon 1+2+3 The Octagon The Prism On The Park The Sphere The Cube On The Park The Crescent (Marquee)

ACCOMMODATION The Capital Hotels and Apartments focuses on essential luxuries. There’s nothing over the top. Only essential luxuries of Business Class, without the fluff… The Capital offers spacious hotel rooms or apartments, conference facilities suitable to big-name networking and good for business brain food to get you through the lull of the extratime meetings.

The Capital Pearls, Umhlanga Ultramarine + Cobalt Ultramarine Cobalt Azure Royal Navy Turquoise Sapphire Meeting Room Teal Meeting Room Aqua

60 60 14 14

CATERING All the conference venues and hotels have an on-site restaurants.

Pearls 20 West Moloko Menlyn Empire On The Park

6 Lagoon Drive, Umhlanga Rocks, Durban 20 West Road South, Morningside, Sandton 160 Helen Road, Strathavon, Sandton 194 Bancor Avenue, Menlyn, Pretoria 177 Empire Place Cnr Rivonia Road, Sandhurst, Sandton 101 Katherine St, Sandown, Sandton

www.thecapital.co.za

THE MEETINGS & EVENT PLANNER 2018 •

43

GAUTENG

VENUES AND CAPACITIES


GAUTENG

Avianto Muldersdrift

Centurion Lake Hotel

MEETING SPACES 11 MAX PAX 350 ACCOMMODATION 35 ROOMS AVIANTO offers a variety of options – from

MEETING AND EVENT SPACES

conferencing workshops to product launches and gala dinners – all set in a relaxed environment with expert assistance, creating a meeting place that inspires constructive thought. Avianto’s conference coordinators are available to provide information on rates and special packages, set up personalised site inspections, and explore the options available to create conference and corporate events to suit your specific needs. (Complimentary Wi-Fi is available.) Avianto offers an on-site team-building solution to ensure that your itinerary offers the perfect balance between work and play.

Avianto consists of the Village hotel, the famous Banquet Hall, the magnificent Ballroom, the Fireside Room, for the more discrete personal function, and a state-of-the-art Conference Centre.

LOCATION Set in the Zwartkoppies Hills, Avianto lies at the edge of Gauteng’s playground, the Cradle of Humankind in Muldersdrift.

CATERING When you arrange a function at Avianto, rest assured that your meal will be beautifully prepared and presented. The professional chefs at Avianto are skilled at preparing delicious food to match your taste, the size of your function and your particular budget.

The Village hotel at Avianto is set slightly apart from the main function venues and offers 30 luxury rooms and five suites. The communal nature of the village is designed to connect people for the duration of their stay – not separate them into numbered cubicles.

CENTURION LAKE HOTEL, a Legacy Hotels and Resorts property, has been a favoured destination for business and leisure travellers for years, owing to its excellent location, tranquil setting and commitment to personal service. There are 160 deluxe rooms, offering world-class facilities and a spectacular view of the peaceful lake that lies beneath the terrace of the hotel.

The hotel is situated 47 km from O.R. Tambo International Airport and car rentals or airport transfers can be arranged. Its convenient location in Centurion, Gauteng, makes it ideal for corporate functions, with a host of local attractions nearby.

MEETING AND EVENT SPACES

VENUES AND CAPACITIES Room Name Ballroom Banquet Hall Clubhouse Cypress Room Fireside Room Jasmine Room Maple Room Oak Room Olive Room Rosemary Room The Great Arch Room River Room

MEETING SPACES 5 MAX PAX 250 ACCOMMODATION 160 ROOMS

LOCATION

ACCOMMODATION

U-shape 60 10 32 26 10 20 8 12 32 30

44 • THE MEETINGS & EVENT PLANNER 2018

Schoolroom 160 12 45 32 12 10 14 45 40

Theatre 250 16 80 60 16 35 16 20 80 60

Banquet 350 200 180 120 30 60 50

Plot 69 Driefontein Road Muldersdrift S 26°01’40” E 27°50’17” +27 (0)11 668 3000 info@avianto.co.za avianto.co.za

Centurion

The hotel offers five fully equipped conference rooms which can accommodate up to 200 delegates

in comfort and style. Other conferencing facilities include a whiteboard, 35 mm slide projector, projection screens, flip chart, overhead projector, DVD/VCR and TV monitor, lectern, video projector, data projector and video conferencing.

ACCOMMODATION Guests are accommodated in 160 deluxe rooms equipped with air conditioning, television, tea/coffeemaking facilities, bathroom with a bath, shower and toilet, hairdryer and Internet connection.

CATERING Rest assured knowing that the professional and experienced team will cater to every taste and dietary requirement at your event. Packages include a spit braai menu as well as high tea, cocktail and barbeque menus. If this doesn’t suit your taste, the team will be able to make tailor-made menus.

VENUES AND CAPACITIES Room Name Ovals Headingley Trentbridge Fenners Old Trafford

Cinema 110 30 110 250

Schoolroom 50 15 50 150

Boardroom 30 12 30 12 -

U-shape 35 15 35 60

Cocktail 80 80 250

101 Lenchen Avenue North Centurion +27 (0)12 643 3600 centurion@legacyhotels.co.za www.legacyhotels.co.za


GAUTENG

DaVinci Hotel and Suites Sandton MEETING SPACES 4 MAX PAX 120 ACCOMMODATION 166 ROOMS DAVINCI HOTEL AND SUITES is a modern, chic establishment frequented by both local and international business travellers. LOCATION Located on Sandton’s prestigious Nelson Mandela Square and a short walk from the Sandton Gautrain station, DaVinci Hotel and Suites offers guests all the luxuries and comforts they’ve come to expect from Legacy’s extraordinary portfolio of hotels and resorts.

MEETING AND EVENT SPACES • The hotel’s latest conference room addition, the Renaissance-style Sophia, offers state-of-the-art audio-visual equipment and high-speed Wi-Fi.

•L  eonardo, the main banquet room, can be subdivided into two rooms for conferences, private dining or cocktail parties • The Mona Lisa boardroom is perfect for smaller conferences or meetings

ACCOMMODATION DaVinci Hotel and Suites boasts 166 en-suite hotel rooms and 48 one-, two- and three-bedroom suites – something for every taste.

CATERING The Maximillien Restaurant, situated one floor below DaVinci Hotel and Suites, offers exquisite, mouthwatering dishes. The DaVinci Lounge is situated in a spectacular setting overlooking the pool deck.

VENUES AND CAPACITIES Room Name

Leonardo Sophia Mona Lisa

Schoolroom

Cinema

Boardroom

U-shape

Cabaret

Banquet

30 80 -

55 121 -

20 36 12

20 36 -

15 70 -

30 90/100 -

DID YOU KNOW?

Da Vinci Hotel and Suites is located on the prestigious Nelson Mandela Square

Corner Maude and 5th Street, Sandton 2146 +27 (0)11 292 7000 davinci-banqueting@legacyhotels.com legacyhotels.com

THE MEETINGS & EVENT PLANNER 2018 •

45


GAUTENG

Gallagher Convention Centre Midrand

MEETING SPACES 27 MAX PAX 7 000

VENUES AND CAPACITIES Room Name Min

Max Capacity (plastic chairs)

Hall 1

-

2 500

Cinema (Carlton chairs) 2 000

Hall 2

600

7 000

5 000

5 000

2 500

Hall 3 Hall 4 Hall 5 Estate Restaurant Exhibition Restaurant Ballroom

600 350 600 250

5 500 1 900 7 000 1 000 1 000 1 200

4 000 1 800 5 000 1 000 600 1 200

3 000 900 4 000 400 250 600

Auditorium

120

450

450

250

Gallagher 1 Gallagher 2 Gallagher 3 Gallagher 3A Gallagher 3B Gallagher Grill Gallagher Grill A Gallagher Grill B

20 20 60 30 30 120 80 80

100 100 220 100 100 400 250 120

100 100 220 100 100 400 250 80

Boardroom 1

10

10

10

Boardroom 2

20

60

60

Boardroom 2A

20

25

25

Boardroom 2B

20

25

25

50 50 120 50 50 200 120 60 10 (boardroom) 30 (boardroom) 10 (boardroom) 10 (boardroom)

Boardroom 3

10

40

40

Boardroom 4

10

50

50

Boardroom 5

10

-

-

Lotus 2 Lotus 2A Lotus 2B Lotus 3

40 20 20 -

Koi Deck

-

Marquee Wine Cellar

-

150 70 70 40 180 (wedding) 100 -

150 70 70 40 180 (wedding) 100 -

46 • THE MEETINGS & EVENT PLANNER 2018

Schoolroom

1 600

Rounds (tables/ round of 10) 1 500

Rounds (buffet/ stage/dance floor/10x) 1 200

Cocktails U-shape

2 000

-

2 250

5 500

-

2 500 800 3 340 500 300 600 160 (half rounds 8) 60 60 120 60 60 220 100 60

2 400 600 3 000 400 300 500

4 500 1 200 6 000 1 000 1 000 1 000

-

-

-

-

50 50 100 60 60 190 90 50

50 50 150 65 65 400 250 120

30 30 80 40 40 120 40 20

10

-

10

-

40

-

40

-

10

-

20

-

10

-

20

-

20

-

20

-

30

-

30

-

-

-

80 40 40 10

80 -

120 -

50 -

-

60

50

100

-

-

100 10

80 -

100 -

-

16 (boardroom) 20 (boardroom) 10 (boardroom) 85 30 30 20

WHETHER YOU ARE hosting a glitzy gala dinner or a logistically demanding exhibition, Gallagher Convention Centre’s multi-purpose venues provide the perfect setting. Backed by years of experience, inimitable style, and a stunning 30-hectare property, the five-star Gallagher Convention Centre offers a unique backdrop, right in the middle of Gauteng, where guests are sure to have an unforgettable experience. LOCATION Gallagher Convention Centre is one of Gauteng’s most ideally sited event destinations. Located in Midrand, the heart of Gauteng, it is central to both Johannesburg and Pretoria. The centre is easily accessed from the arterial N1 highway and the Midrand Gautrain station. Getting there couldn’t be easier.

MEETING AND EVENT SPACES Gallagher Convention Centre offers 27 venues that can be used for everything from intimate meetings and team-building exercises, to conferences and more. The largest venue at Gallagher Convention Centre has the capacity to host up to 7 000 pax.

CATERING Gallagher Convention Centre’s kitchen prides itself on preparing menus with the utmost care and tailoring these to match an event’s theme. Whether served plated or buffet-style, the culinary fare on offer is sure to hit the mark, much to the delight of your guests. With their fingers firmly on the pulse of ever-changing gastronomic trends, the acclaimed chefs can also cater for any dietary requirements and their kitchen is NIHT certified.

-

19 Richards Drive, Midrand 1685, Gauteng +27 (0)11 266 3000 gallagher@gallagher.co.za www.gallagher.co.za


DID YOU KNOW?

MEETING SPACES 25 MAX PAX 200 ACCOMMODATION 120 ROOMS NESTLED IN THE HEART of Johannesburg’s premier business district, the FNB Conference Centre is surrounded by beautifully landscaped gardens, offering a tranquil and secure experience in the busy metropolis. Extensive renovations to all meeting and syndicate rooms, as well as the dining room and Liquid Lounge, have recently been completed at the FNB Conference Centre. The corridors and entrances of the bedroom blocks have also been revamped to provide better lighting and a more modern feel. A number of smaller projects have been concluded around the complex in order to further improve guests’ experiences, including a deck area outside the auditorium, enhancing the area for outdoor tea breaks and finger lunches while conferencing. LOCATION Ideally located on Grayston Drive, Sandown, the FNB Conference Centre allows easy access to the Gautrain station, Johannesburg Stock Exchange, Sandton City and Nelson Mandela Square, with a string of some of the finest dining and entertainment spots. A complimentary shuttle service to and from the Gautrain station is available for guests, as well as ample, secure complimentary parking. There are beautifully landscaped gardens and a pool and braai area, which are very popular after conferencing. A 15% discount on drinks at the Liquid Lounge is offered for one hour before or after your event, or a selection of complimentary bar snacks.

MEETING AND EVENT SPACES The facility has a 140-seater auditorium with access to an outdoor patio and the gardens, 12 conference rooms, and three executive boardrooms, each fully equipped with AV and presentation technologies. There is also a portable video conferencing unit available,

which can be used in a number of conference rooms. Four syndicate rooms are available, which are well suited for interviews and breakaway sessions. Spacious public lounge areas are also available for networking sessions between meetings. Depending on the seating style, the conference rooms comfortably seat up to 200 delegates, while the boardrooms comprise the uBukhosi Suite seating 20 people, the Executive Boardroom seating 30 people and the Executive Dining Room seating 20 people. Both uBukhosi and the Executive Dining Room are suitable for private dining functions. An additional offering when booking the uBukhosi Suite and the Executive Boardroom is personalised butler service, whilst the uBukhosi Suite also offers a private lounge. Wi-Fi is available throughout the conference centre.

ACCOMMODATION The FNB Conference Centre also has 120 contemporary en-suite bedrooms, fully equipped with coffee stations, a fridge, a hair dryer and DStv for modern convenience. For guests seeking longer-term accommodation, three fully furnished, self-catering apartments are available, each with their own private garden.

CATERING The buffet dining room is open daily for breakfast, lunch and dinner. While the buffet lunch is the popular choice for conference delegates, the centre also offers the option of finger lunches. A surcharge does apply for this option. Kosher and halaal requirements can be arranged through external providers with 48-hour notice. A popular venue for postevent drinks and snacks or for hosting braais and outdoor events is the Liquid Lounge bar next to the pool. The coffee shop is open daily (weekdays) for speciality coffees, confectionaries and light meals.

GAUTENG

FNB Conference Centre Sandton

The centre’s portable video conferencing equipment provides the ultimate in business convenience and can be used in just about any of the conference rooms

VENUES AND CAPACITIES Room Name

Executive Dining Room Excutive Boardroom Leadership Business Centre Room A Room B Room C Room D Room E Room F Room H Room I Room J Auditorium Garden Room Liquid Lounge Dining Room Ubukhosi Suite Roof Terrace Volleyball Court Syndicate Rooms Reception Foyer Garden Room Foyer Garden Room Terrace Auditorium Foyer

U-shape Schoolroom Cinema Boardroom

45 16 36 36 36 46 46 46 20 45 45 80 50 6 -

60 20 50 50 50 60 60 60 18 12 24 70 60 150 70 200 8 -

100 30 60 60 60 80 80 80 30 15 32 140 100 100 200 100 300 12 -

20 32 32 16 36 36 36 40 40 40 14 12 20 32 30 20 32 8 -

Banquet

Cocktail

Cabaret

80 20 40 40 40 50 50 50 20 10 36 80 70 150 80 250 -

90 90 90 200 100 300 200 100 50 150

60 30 40 40 40 50 50 50 14 10 36 60 60 105 80 175 -

114 Grayston Drive, Sandown, Sandton, 2196 +27 (0)11 269 8000 bookings@fnb.co.za fnbconferencecentre.co.za

THE MEETINGS & EVENT PLANNER 2018 •

47


For those who know that memorable events and principal occasions merit an exceptional setting, there is a place where the most discerning demands are met, gracefully and effortlessly. Banqueting facilities at Summer Place offer versatility and flexibility in perfect accord with fine dining and immaculate service. State of the Art kitchens tantalise the most discerning of palates with a variety of menu options suited to individual preference and budget. Served in gracious surroundings with impeccable style, matched with superior crockery, silver table appointments, and linen of the finest quality, every occasion Summer Place is an event in itself.


Brakpan MEETING SPACES 11 MAX PAX 5 000 ACCOMMODATION 105 ROOMS

VENUES AND CAPACITIES Room Name Rio Room 1 Rio Room 2 Rio Room 3 Rio Suites Rio Ballroom Sun Park Big Top Arena Afrisun Boardroom Mardi Gras Theatre Welcome Centre Lounge Lapa

Banquet Boardroom Cinema 60 30 60 60 30 60 60 30 60 240 120 300 330 250 400 1 000 800 5 000 700 700 2 500 18 250 200 500 30 35 50 80 -

ENTER THE MAGICAL WORLD of glittering entertainment and endless fun, and be greeted by a wide selection of delectable restaurants. Carnival City was designed with amusement in mind, offering an eye-catching arrangement of large circus-tent buildings festively decorated with roller-coaster models, clown murals, and jesters in costume – visitors will revel in the playful ambience. LOCATION Located in Brakpan, just 24 km away from O.R. Tambo International Airport, Carnival City is the perfect conference, play and stay destination.

MEETING AND EVENT SPACES Giving your event the elegant, professional edge, Carnival City has a selection of eleven conference and meeting rooms. Equipped to host a wide range of events, from small meetings to large conferences, Carnival City ensures that your event goes off without a

Cocktail 60 60 60 200 400 5 000 2 500 400 50 150

Schoolroom 30 30 30 120 250 800 700 200 15 -

U-shape 30 30 30 120 250 800 700 200 35 -

hitch. It offers a multipurpose conferencing facility with an indoor area and outdoor space equipped to host lifestyle events, music festivals, launches and other experiences.

ACCOMMODATION Offering four-star accommodation in Brakpan, Carnival City Hotel boasts an outdoor pool and is the ideal base to explore Carnival City and its entertainment opportunities. With endless fun-filled opportunities for the whole family, don’t worry about driving back home – simply book your stay at this conveniently situated hotel.

CATERING Carnival City offers the best restaurants and dining facilities covering a range of cuisines. Whether you’re craving a sit-down meal or a quick bite from a fast food outlet, there are a range of flavours on offer – from Asian delights to authentic Italian, seafood or burgers.

Corner Century and Elsburg Road, Brakpan, 1540, Gauteng +27 (0)11 898 7000 carnivalcity@suninternational.com www.suninternational.com/carnival-city

Johannesburg Balalaika Sandton Est. 1949

50 • THE MEETINGS & EVENT PLANNER 2018


GAUTENG

Southern Sun OR Tambo International Airport Kempton Park MEETING SPACES 7 MAX PAX 400 ACCOMMODATION 366 ROOMS IDEALLY LOCATED, and renowned for hosting conferences, facilities at Southern Sun OR Tambo International Airport cater to events and private functions without a glitch. Whether it’s a conference, launch or exhibition, you can be assured that this hotel will deliver exceptionally high standards.

Southern Sun Pretoria Pretoria

MEETING SPACES 7 MAX PAX 500 ACCOMMODATION 240 ROOMS EXCEPTIONAL SERVICE, location and style are what event planners and delegates can expect from Southern Sun Pretoria. From themed events and specialised menus to detailed event planning, the hotel prides itself on offering uncompromised conferencing solutions and facilities.

LOCATION

Located in the heart of Pretoria, Southern Sun Pretoria is a popular business and conference hotel for politicians, diplomats and local embassies. For delegates who want to experience the city during their stay, a host of attractions are only a short drive away.

MEETING AND EVENT SPACES

• The Cullinan is over 400 m2 and is perfect for exhibitions and large conferences. It is divisible into two, equally sized venues. • Three venues are available for smaller groups of between 20 and 40 people.

• The conference centre has a large and impressive lobby area for registrations and tea breaks.

ACCOMMODATION With 240 spacious en-suite rooms and a selection of standard, superior or executive suites, including a luxurious presidential suite, guests will be spoiled for choice.

CATERING Catering comprises the following: • the Oasis Restaurant serves breakfast, lunch and dinner • creative conference tea breaks – e.g. flavoured popcorn and waffles and ice-cream • live cooking stations, for an interactive culinary experience • tailor-made menus, which can accommodate most dietary requirements.

VENUES AND CAPACITIES Room Name Brooklyn (Exec Boardroom) Cullinan A & B Cullinan A or B Hazelwood La Bib Lynnwood Terrace

U-shape 210 90 15 30 18 -

Cinema 500 240 20 42 36 -

Schoolroom 320 150 15 32 22 -

Banquet 300 150 10 50 20 -

Cocktail 500 250 15 60 25 250

Boardroom 12 10 24 18 -

Cnr Pretorius & Steve Biko Streets, Pretoria +27 (0)12 444 5501 sspretoria.reservations@tsogosun.com tsogosun.com

LOCATION Located a mere 500 m from South Africa’s busiest airport and Gautrain station, the beautifully styled hotel is a firm favourite among local travellers and international guests alike. Travellers may enjoy the complimentary 24-hour shuttle service to and from the airport.

MEETING AND EVENT SPACES With a total of seven flexible venues and meeting spaces, we offer private, fullyserviced facilities for groups from ten persons, while the bigger reception areas can host up to 400 delegates with ease. Its technology and sensory experiences are aimed at providing maximum results for any event. Take advantage of everything from multicoloured post-it notes, ceilingmounted projectors and screens, to crystal-clear videoconferencing.

ACCOMMODATION The 366 en-suite bedrooms host a wide range of amenities, including free WiFi, a flat screen with DStv and air conditioning.

VENUES AND CAPACITIES Room Name Ilanga Imbizo Khanya 1

Cinema

Schoolroom

Banquet

Cocktail

Boardroom

400

220

250

400

-

-

-

-

-

12

120

80

60

80

20

Khanya 2

120

80

60

80

20

Khanya 3

120

80

60

80

20

Khanya Suite

360

240

250

380

-

Scoreboard

30

20

30

30

16

Sportsboard

15

10

-

-

10

In addition, guests enjoy the convenience of a porter service and a wake-up call facility. Take your relaxation to the next level by taking a dip in the outdoor pool, or treating yourself to a pamper session at Caroline’s Day spa.

CATERING Dine at the popular Bernoulli’s Restaurant, which serves a variety of delicious Mediterranean-styled dishes. Indulge in their grills, pastas, line fish and fresh produce. Bernoulli’s is perfect for a light meal before jetting off, or a delicious gourmet meal. Bernoulli’s Wine Bar is open 24 hours for drinks and offers guests 24 hour in-room dining.

Jones Road, Airport Ground, Kempton Park, 1620 +27 (0)11 977 3600 ssortambo.reservations@tsogosun.com tsogosun.com/southern-sun-ortambo-international-airport

THE MEETINGS & EVENT PLANNER 2018 •

51


GAUTENG

Pretoria MEETING SPACES 36 MAX PAX 10 000 ACCOMMODATION 238 ROOMS AT TIME SQUARE, the luxury is in the detail. From the moment you walk in, you are instantly captivated by the intriguing concept of time as you are presented with large clock displays, grand timepieces and architectural marvels. By making you ever mindful of the present, the horological decor encourages you to live fully in the now. LOCATION As part of the Menlyn Maine precinct, South Africa’s first ‘green city’ and one of Pretoria’s most popular points of interest, Time Square is where inspirational

VENUES AND CAPACITIES Room Name

Meeting Meeting Meeting Meeting Meeting Cocktail Banquet Banquet Cabaret Boardroom U-shape Cinema Schoolroom (x3) Schoolroom (x2) Buffet Served Buffet HOTEL – FIRST FLOOR Pool Terrace & Bar (on request) Diamond 1/2 450 400 270 400 400 450 260 Diamond 1 175 175 140 150 160 200 100 Diamond 2 175 175 140 150 160 200 100 Jade 12 8 20 12 8 10 Emerald 1 16 12 56 27 18 20 Emerald 2 16 12 52 27 18 20 Emerald 3 16 12 32 27 18 20 Emerald 1/2 32 32 108 54 36 60 50 60 48 Emerald 2/3 32 32 108 54 36 60 50 60 48 Emerald 1/2/3 52 48 160 84 36 80 70 80 56 HOTEL – SECOND FLOOR Moonstone 16 10 39 18 12 Garnet 18 10 39 18 12 Quartz 18 10 39 18 12 HOTEL 12TH FLOOR Lobby & Transit Lounge Room Name Meeting Boardroom HOTEL – MEZZANINE Onyx 12 Sapphire 12 Ruby 12 Opal 12 HOTEL – 14TH FLOOR Azurite 13 Jasper 8 Pyrite 12 Opal 12 HOTEL – 15TH FLOOR Sunset Bar (on request) GROUND FLOOR ARENA Suite 1 / 2 /3 / 4 (on request)

Room Name Concert seated Concert standing

Meeting Boardroom ARENA 8 300 10 000

Schoolroom conference (3 pax/table) Schoolroom conference (2 pax/table) Cinema – flat floor Banquet

Dance Buffet

Dance Served Shaped

300 132 132 48 48 64

300 120 120 30 30 50

400 160 160 30 30 50

-

-

-

MEETING AND EVENT SPACES At Time Square, every meeting room is designed to be a game-changer, a place that fosters success. The rooms are conducive to productive workshops, strategic thinking and effective team building, while offering inspiring locations in which to do business in the heart of Menlyn Maine. The complex boast spacious facilities that can accommodate events large or small. Time Square will boast a top-of-line 8 500-seater arena and conference centre with world-class facilities.

ACCOMMODATION Suited to both business and play, The Maslow Time Square is a 238-room specialist business hotel that has been prudently crafted to facilitate all today’s business needs. Boasting 18 floors, with premium accommodation all under one roof, the hotel is packed with state-of-the-art facilities and technology that will delight any business executive. The hotel opens in March 2018.

CATERING To bring you an extraordinary culinary offering never seen before, Time Square has partnered with top chefs and sommeliers that offer experiential dining at its best. From concept kitchens to casual cuisine, Time Square has combined flavour with five-star quality to bring you a variety of premium restaurants all under one roof.

1 800 1 200 7 750 1 300

LOWER ARENA Topaz

16

Topaz 2

16

Topaz 1/2

32

52 • THE MEETINGS & EVENT PLANNER 2018

Cabaret Served

architecture, green thinking and community spirit combine and invite you to experience balanced and responsible living. Make every moment count at Time Square.

209 Aramis Avenue, Waterkloof Glen Ext 2, 0181, Pretoria, Gauteng +27 (0)860 846 377 tsqmeetings@suninternational.com www.suninternational.com/time-square


MEETING SPACES 22 MAX PAX 420 ACCOMMODATION 281 ROOMS SITUATED IN THE HEART of Sandton’s financial district, Sun International’s 281-room specialist business hotel has been prudently crafted to facilitate all of today’s business needs. The hotel is packed with state-of-the-art facilities and technology that will delight any business executive. All senses are catered for through a variety of spaces – ranging from an alluring bar, tempting bistro, calming lounges and a soothing spa to a ballroom, conference centre, auditorium and 12 unparalleled meeting rooms. The hotel has consciously been positioned as a game changer: being a destination for professionals and the foremost precinct for achieving business success. LOCATION The Maslow is located in Sandton’s financial district, only a few minutes away from the Sandton Gautrain station, Sandton City mall and Nelson Mandela Square.

MEETING AND EVENT SPACES Sun International’s The Maslow won the award for the best small conference venue in the Business Traveller Awards 2016. The Maslow’s spaces and facilities offer an oasis for business and social events and, being the second largest such venue in business-centered Sandton, offers state-of-the-art facilities and catering for functions of any size. The hotel also has private meeting rooms.

VENUES AND CAPACITIES Room Name Ballroom (1+2) Ballroom (2+3) Business Centre (1+2) VENUES AND CAPACITIES Carnegie Conference Room (1+2) Duke Edison Exemplar Ballroom (2) Full Ballroom (1+2+3) Hinde Morgan Optima Ballroom (1) Paragon Ballroom (3) Seligman Stanford Tata Vanderbilt Vertex Conference Room (1) Walton Zenith Conference Room (2)

Banquet 160 200 100 80 300 80 120 50 50

Schoolroom x2 120 156 72 60 216 60 96 36 36

Schoolroom x3 168 204 100 84 288 84 120 50 50

Cabaret 96 120 72 48 168 48 72 36 36

U-shape 66 78 62 20 33 111 20 33 45 20 31 31

Cocktail 200 250 120 100 350 100 150 60 60

Dance Floor 100 150 50 200 50 100 -

Cinema 240 300 200 120 420 120 180 100 100

Boardroom 8 8 12 8 12 8 12 12 -

ACCOMMODATION Kick-start your morning with a complimentary breakfast at Lacuna Bistro before you tend to the business of the day. Whether you’re closing an important business deal, hosting a conference or catching up with colleagues, The Maslow’s award-winning accommodation brings business and pleasure together in calming and comfortable surrounds.

CATERING The Maslow offers catering to functions of any size.

Corner Grayston Drive & Rivonia Road, Sandton,2031, Gauteng +27 (0)10 226 4600 maslow@suninternational.com www.suninternational.com/maslow

THE MEETINGS & EVENT PLANNER 2018 •

53

GAUTENG

Sandton


GAUTENG

Misty Hills Country Hotel, Conference Centre & Spa Muldersdrift MEETING SPACES 23 MAX PAX 800 ACCOMMODATION 195 IF ITS SERVICE excellence with an authentic African twist you’re after, then Misty Hills Country Hotel, Conference Centre & Spa welcomes you. LOCATION Misty Hills is nestled in the foothills of the Swartkop Mountains on the threshold of the beautiful Kromdraai Valley in Muldersdrift.

MEETING AND EVENT SPACES Misty Hills is the ideal venue for functions, conferences, exhibitions, product launches, team building, getaways and a pamper at the spa.

ACCOMMODATION Each of the 195 stone-built, thatched rooms and suites at Misty Hills is furnished to complement the indigenous South African surroundings. The elegant Royal suites and Presidential suite have enclosed, walled-in gardens and plunge pools, offering guests total privacy, luxury and exclusivity.

CATERING The property boasts the world-famous Carnivore restaurant, an authentic African dining experience where visitors can feast on a sumptuous variety of game and domestic meat.

69 Drift Boulevard (R114), Muldersdrift, Gauteng, 1747 +27 (0)11 950 6000 sales@rali.co.za www.mistyhills.co.za

VENUES AND CAPACITIES Room Name Pelindaba Exhibition Centre Boma Carnivore Restaurant Spa Lilly Room Hartebeest Reedbuck Zebra Gemsbok 1 Gemsbok 2 Springbok Elephant Tusker Pavilion Impala Leopard Lion Cheetah Caracal Civet Teambuilding

U-shape

Schoolroom

Banquet

Cinema

Cocktail

120

Double U-shape 200

Cabaret Herringbone

500

450

600 – 800

400

240

360

-

320

444

480

950

700

370

330

-

-

-

200

-

300

-

-

-

-

-

500

-

800

-

-

18 15

-

24 21 18

24 20

25 30 25

25 30

25 16

24 21 18

-

-

-

10

-

-

-

-

8 8 40 30 20 36 30 36 18 18 15 -

50 45 26 60 60 60 24 24 15 -

12 12 60 40 30 100 100 100 28 28 18 -

10 10 60 40 30 100 100 100 28 28 18 -

12 12 100 – 120 125 100 100 125 125 35 35 30 1 000

12 12 100 – 150 100 80 80 80 80 35 35 18 1 000

8 8 40 48 40 56 56 56 16 16 16 -

12 12 80 40 30 75 80 80 21 21 -

54 • THE MEETINGS & EVENT PLANNER 2018

RECOGNISING THE WOMEN IN MICE In 2014, Meetings magazine – The Meetings & Event Planner’s sister publication – started a nationwide search for the Top 40 Women in the MICE industry, in order to pay tribute to them. Having so many outstanding women who are doing amazing things for this industry, we should be proud of them and celebrate their achievements. Each year, the women who make the list are proud ambassadors of the MICE industry. This list is not just about event planners – it covers everyone in the industry, from DMCs to exhibition organisers to venue personnel. For you to make the list, we consider everything from your ability to motivate those you work with and the influence you

have over clients and peers, to the amount of money you generate or simply the passion you have for this industry. NOMINATE YOUR WOMEN IN MICE TODAY Do you know such a woman? She makes her job seem completely effortless and is the one you call to “make it happen”. She runs a successful operation and makes a difference wherever she goes. Help us give these women the recognition they deserve and nominate someone to be part of the Top 40 Women in MICE.

Send an email to theplanner@3smedia.co.za and we will notifiy you when entries open for 2018 edition of the Top 40 Women in MICE.

Print and digital solutions for business communities www.3smedia.co.za


Johannesburg

MEETING SPACES 7 MAX PAX 650 RAND CLUB IS THE embodiment of historical Johannesburg and stands proud as an icon among the city’s skyline. The exquisite club offers unparalleled grand and elaborate multipurpose venues, and is filled with oldschool charm, a grand façade and unique decor. Rand Club captures a feeling from a bygone era and now plays host to high-end, memorable events. LOCATION Rand Club is situated in central Johannesburg, a few blocks off the M2 highway, on the corner of 33 Loveday and Fox streets, Marshalltown. It offers an urban city feel that cannot be found elsewhere. Rand Club has parking available 300 m down the road, with a shuttle service that transports guests back and forth.

MEETING AND EVENT SPACES With 12 versatile event spaces available for hire, suitable for small, intimate functions of 20 persons to large delegations of over 300 guests, Rand Club is the ideal setting for high-profile functions such as conferences, weddings, workshops and events. The venue features Wi-Fi access throughout the building. The largest room in the club can accommodate up to 250 guests banquet-style and 500 guests cocktail-style, and includes two three-phase power units and normal plugs throughout the room. Stately, with high-arched ornate ceilings and plush carpeting, this room is also a perfect reception area for grand gatherings. For intimate gatherings, the Rhodes, Mvela and Spencer Armoury rooms are highly recommended and can host up to 80 guests each. Breakaway rooms are in abundance at Rand Club with six rooms to choose from. Additionally, the venue has a range of supporting services on offer to meet and exceed all client requirements, from catering and access to the reputed longest bar in Africa, to hiring, technical and entertainment services. Rand Club aims to be one of the leading venues in South Africa.

ACCOMMODATION Rand Club has no on-site accommodation, but has relationships with many hotels in the area and is able to offer accommodation at preferential rates.

CATERING Rand Club uses handpicked external caterers, which guarantees a vast array of menus to fit all budget and taste requirements.

VENUES AND CAPACITIES Room Name

Banquet w/ Dance Floor Main Ballroom 180 VENUES AND CAPACITIES Mvela Room 60 Anglo Platinum Room 40 Rhodes Room 70 Main Bar Spencer Armoury Room 60

Banquet w/o Dance Floor 200 80 50 80 80

Schoolroom 196 42 24 54 24

Cinema 250 42 28 80 54

Cocktail 400 – 500 100 90 100 150 80

U-shape 60 72

Square Tables (12 pax) w/ Dance Floor 200 -

Square Tables (12 pax) w/o Dance Floor 250 -

TEAM BUILDING When it comes to team building at Rand Club, there are many possibilities, for example, a pub crawl along the longest bar in Southern Africa, which is great fun when done with the Rand Club’s experienced tour guide. Cooking classes are also available at Rand Club’s big kitchen with an in-house chef. This activity is a treat as guests get to cook up international five-star foods, and experience how the staff handle high-pressure situations when it comes to large numbers of guests. The venue has had many corporates host team-building exercises around Johannesburg and then head over to the club’s bar.

33 Loveday Street, corner Fox Street, Marshalltown, Johannesburg +27 (0)11 870 4267 events@randclub.co.za www.randclub.co.za THE MEETINGS & EVENT PLANNER 2018 •

55

GAUTENG

Rand Club


GAUTENG

the forum the campus

the forum turbine hall

MEETING SPACES 16 MAX PAX 700 ACCOMMODATION off-site

MEETING SPACES 10 MAX PAX 1 000 ACCOMMODATION off-site RESTORED IN 2005, turbine hall is an integral part of Johannesburg’s architectural history, situated in the city’s art and cultural precinct. The iconic the forum turbine hall is the city’s most coveted wedding and party venue and is host to a range of world-class events and conferences.

THIS FIVE-STAR CONFERENCE and event venue, set among manicured gardens and light-filled courtyards, is multifaceted and caters to a variety of occasions and guests. The forum | the campus has Wi-Fi, state-of-the-art technology and underground parking for 120 vehicles and open parking for 400. As always, VENUES AND CAPACITIES Room Name Cinema Schoolroom Banquet U-shape guests will be treated to fine food, innovative style and excellent service. AUDITORIA

ivory auditorium 464 LOCATION ebony auditorium 204 The forum | the campus is located at the Campus Office Park in Bryanston, ENTERTAINMENT AREAS 1 km from the N1 and just off triple volume area William Nicol Drive. A Gautrain bus the courtyard stop is within walking distance. the orangery the gallery MEETING AND EVENT SPACES With 16 conference and function CONFERENCE ROOMS rooms, it’s the ideal space for the space 200 business meetings or fabulous ultramarine 80 cocktail parties. Facilities are indigo 120 comprised of five conference rooms, indigo I 60 three boardrooms, two auditoriums and six function venues, with a indigo II 40 capacity to host conferences varying cobalt 24 from 5 to 500 pax, dinners and aquamarine 50 weddings for up to 400 pax and 90 cocktail functions for up to 1 000 pax. graphite vermillion 90 CATERING BOARDROOMS All catering is offered in-house by sepia (seats 8) an expert team of chefs. Halaal and jade (seats 8) kosher options are available.

56 • THE MEETINGS & EVENT PLANNER 2018

Cocktail

-

-

-

-

-

400 400 100 100

-

800 800 150 200

150 50 80 40 20 14 30 50 50

300 40 80 50 40 20 40 56 56

30 34 30 12 30 30 30

500 48 60 30 24 18 25 50 50

-

-

-

-

Cnr Sloane & Main Road, Bryanston +27 (0)11 575 3888 info@theforum.co.za theforum.co.za

LOCATION Situated in Newtown, just over the Nelson Mandela bridge, the forum | turbine hall is easily

accessed from the Gautrain Park Station and the nearest bus stop is only one street away. There is secure parking available for 200 cars.

MEETING AND EVENT SPACES

exhibitions or conferences varying from 10 to 500 pax, dinners for up to 300 pax and cocktail parties for up to 1 000 pax. There is also a trendy, upmarket bar, private dining area and chef’s table.

A historical, urban-chic power station, turbine hall has been converted into an amazing conference and special events venue. Facilities are comprised of conference rooms and function venues, with a capacity to host

In-house catering, which can be tailored to suit an array of dietary requirements, is offered and prepared by turbine hall's expert chefs.

CATERING

VENUES AND CAPACITIES Room Name U-shape Schoolroom Cinema Banquet Cocktail ENTERTAINMENT AREAS glass house 60 250 500 300 700 turbine hall 250 400 300 1 000 the turbines 200 400 underground 50 80 bar chef’s table 20 40 southern boiler house foyer 600 (with glass house only) the deck 50 100 200 CONFERENCE ROOMS the steam room 30 60 84 the engine room 26 48 60 the coal hopper 20 30 45 the power house 30 30 60 40 24

65 Ntemi Piliso Street, Newtown +27 (0)11 492 3888 info@theforum.co.za theforum.co.za


the forum embassy hill

MEETING SPACES 2 MAX PAX 150 ACCOMMODATION 5 rooms THE FORUM WHITE LIGHT offers ample natural light beaming through stackable glass doors on either side of the venue. Along with the high ceiling, this creates a great sense of light and space.

LOCATION the forum white light is located in the perfect country setting, a mere 8 km from Lanseria Airport.

MEETING AND EVENT SPACES The forum | white light caters for bigger groups looking to host something more private and exclusive. l’antico giardino caters for smaller functions. The mild weather all year round in Joburg makes outdoor dining pleasurable and relaxing. Set under a tree canopy, l’antico giardino welcomes families looking for a farm-to-table-style lunch and offers itself for bespoke functions.

a former Dutch embassy, has been lovingly refurbished to offer guests a relaxed, premium experience while still evoking that essential feeling of seclusion and home-away-from-home charm. Historic architecture and carefully selected decor are harmoniously blended, setting the venue apart from the daily hustle and bustle of Cape Town.

CATERING The forum company serves awardwinning food of the highest quality, sourced locally and prepared with love. No outside catering is allowed. Halaal and kosher options available.

LOCATION The forum | embassy hill is located in Constantia, one of the most prestigious suburbs in South Africa, about 15 km south of the centre of Cape Town.

MEETING AND EVENT SPACES This unique space is the perfect setting for entertaining special

guests, hosting strategic meetings and intimate celebrations. With seven meeting spaces, it is the ideal venue for business meetings, weddings or cocktail parties. Facilities are comprised of a conservatory, boardroom, meeting spaces and gardens with a capacity to host 150 pax.

ACCOMMODATION The four rooms at embassy hill are all different, as you would expect in a private house. All have a warm, familial feeling – created with tactile materials and a South African sensibility.

CATERING All catering is offered in-house by an expert team of chefs. Halaal and kosher options are available.

VENUES AND CAPACITIES

The forum company’s accommodation, The Quarters, next to the forum | white light

VENUES AND CAPACITIES Theatre 100 40

MEETING SPACES 7 MAX PAX 150 ACCOMMODATION 4 rooms THIS ICONIC LANDMARK,

is set in a natural environment with views of the garden and surrounding countryside. It is the ideal accommodation solution for a private breakaway or even business travellers and sleeps up to 10. Breakfast is included.

ACCOMMODATION

Room Name white light l’antico giardino

GAUTENG | WESTERN CAPE

the forum white light

Schoolroom 80 30

U-shape 50 30

Banquet 150 80

Cocktail 200 120

Portion 17, Farm 543, Nooitgedacht, Pine Valley Road, Lanseria +27 (0)11 575 3888 info@theforum.co.za theforum.co.za

Room Name conservatory drawing room (when combined with above) dining room library sun room pool bar pool room

Theatre 140

Schoolroom 90

U-shape 70

Banquet 150

Cocktail 150

-

-

-

-

150

30 40

24 30

24 25 24

30 40 40 40

60 60 70

89 Southern Cross Drive, Bel Ombre, Constantia +27 (0)87 365 3888 embassyhill@theforum.co.za theforum.co.za THE MEETINGS & EVENT PLANNER 2018 •

57


GAUTENG | WESTERN CAPE

JSE Limited Sandown | Newlands

MEETING SPACES 3 (JHB), 2 (CPT) MAX PAX 200 (JHB), 70 (CPT) WHY NOT HOST YOUR next event at the address for success? As a member of the World Federation of Exchanges (WFE), the Committee of SADC Stock Exchanges (CoSSE), the Association of Futures Markets (AFM) and the South African Association for the Conference Industry (SAACI), the JSE adds a level of international recognition to any company or financial institution’s event. Whether you are celebrating a company milestone or an excellent financial year, you can create an experience to remember with a JSE market open or market close. While other exchanges ring the bell to open the market, the uniquely African JSE opens the market in a way that embodies the true African spirit, with traditional instruments and ululating.

A JSE market open is a privilege extended to clients for specific events and signifies that your company is a market leader.

LOCATION Located in the heart of the business districts in Johannesburg and Cape Town, hosting your event at a JSE venue imparts the JSE gravitas to your forum, which stems from being the largest exchange in Africa.

MEETING AND EVENT SPACES The JSE offers distinguished venues for companies and financial institutions to host their corporate meetings

VENUES AND CAPACITIES Room Name Wallboard (JHB) Auditorium (JHB) Atrium (JHB) Table Mountain Conference Room (CPT) Small Table Mountain Conference Room (CPT) Cedarberg Bar Area (CPT)

Cinema -

Classroom -

U-shape -

Seated Dinner -

Cocktail 100

Theatre -

-

-

-

-

145

200 60

105 32

50 28

100 50

150 80

-

15

8

8

10

10

-

-

-

-

-

20

-

58 • THE MEETINGS & EVENT PLANNER 2018

or events. The sophisticated selection includes an auditorium, the distinctive JSE foyer, and a media hub, comprising studios in Johannesburg wherefrom clients can access media powerhouses. JSE Johannesburg offers three conference rooms with minimum and maximum bookings of 20 and 200, respectively, while JSE Cape Town offers two conference rooms with minimum and maximum bookings of 10 and 70, respectively.

1 Exchange Square, Gwen Lane, Sandown, 2196, Gauteng

ACCOMMODATION No on-site accommodation is offered; however, accommodation is available in and around the area.

CATERING At JSE Johannesburg, catering is handled by Calico and Cream. In Cape Town, this service is handled by Blend Events.

155 Campground Road, Newlands, 7735, Cape Town

+27 (0)11 520 7131 companyservices@jse.co.za www.jse.co.za


Experience the urban thrills of Cape Town, its adjacent wine country, the splendour of the sea and a rich cultural heritage

1

SEA VIEWS AND GREAT GARDENS Let delegates enjoy fantastic views of the sea. Numerous venues take advantage of their fantastic sea views, with panoramic windows that let in natural light. Cape Town is recognised globally for its rich biodiversity and is the only city in the Cape Floral Region. The region was declared a natural World Heritage Site in 2004, and includes Table Mountain National Park and Kirstenbosch National Botanical Gardens.

WESTERN CAPE

2

3

The Cape’s 18 official wine routes, and two brandy routes, are among the most scenic in the world, featuring many historic wine estates that date back centuries. Take your time exploring this magnificent part of South Africa’s Western Cape province and enjoy sampling its magnificent wines and brandies.

As a result of the cosmopolitan mix of people and cultures, Cape Town’s numerous restaurants and food hubs offer mouth-watering food.

THE WINELANDS

CUISINES

5

4

THE STADIUMS

ABSOLUTE ADVENTURE AND CLOSE ENCOUNTERS With fantastic mountains, beaches and over 3 000 hours of sunshine on average each year, the Western Cape is a top destination for adventure incentives. From kayaking with African penguins to watching whales and riding ostriches, Cape Town and its surrounds offer something for everyone.

Cape Town Stadium, as well as Newlands Cricket Ground and Newlands Stadium are world-class facilities and offer some of the best views the city has to offer.

THE MEETINGS & EVENT PLANNER 2018 •

59


WESTERN CAPE

Arabella Hotel & Spa Hermanus

MEETING SPACES 10 MAX PAX 400 ACCOMMODATION 145 ROOMS RECLAIM YOUR SENSE of self at the awardwinning Arabella Spa or indulge in the heated indoor hydropool and outdoor lap pool, sauna, steam room, and the crystalline waters of the swimming pool. LOCATION

Nestled deep in the heart of the Kogelberg Biosphere, a breathtaking 1 hour and 15 minutes’ drive from Cape Town, is the unique Arabella Hotel & Spa. Located nearby to the world-renowned whale watching haven of Hermanus.

ACCOMMODATION

The 145 spacious guest rooms are decorated in welcoming, warm earthy tones that mirror the beauty of the surrounding area and are dressed with rich rosewood furniture, luxurious cottons and plush duvets and pillows.

The fabled 18-hole, par-72 championship

VENUES AND CAPACITIES Room Name Kogelberg Centre

Boardroom

Banquet

U-shape

Cinema/Theatre

Schoolroom

Cocktail

-

256

120

360

216

400

Palmiet Room

30

64

30

72

30

100

Rooisand Room

30

64

30

72

30

100

Kogelberg Room

60

124

60

162

90

200

Palmiet & Rooisand

60

128

60

162

90

200

Rooisand & Kogelberg

90

192

90

234

162

300

The Boardroom

6

-

-

-

-

-

Humpback Whale

8

-

-

-

-

-

Blue Whale

8

-

-

-

-

-

Fin Whale

8

-

-

-

-

-

Southern Right Whale

12

-

-

-

-

-

Fin Whale & Southern Right Whale

18

-

-

-

-

-

Orca Room 1

18

40

18

48

36

-

Orca Room 2

22

48

22

54

40

-

Orca Room 1 & 2

40

88

44

110

85

-

60 • THE MEETINGS & EVENT PLANNER 2018

SPA

Guests can reclaim their sense of self at the award-winning spa or indulge in the heated indoor hydropool and outdoor lap pool, sauna, steam room, and the crystalline waters of the swimming pool.

DINING

Jamani Restaurant: Offers contemporary South African cuisine in a casual environment. Open for breakfast, lunch and dinner. Jamani À La Carte: An elegant and upmarket dining experience with breathtaking sunset views of the lagoon and golf course. Private dining available. Open for dinner.

ACTIVITIES

MEETING AND EVENT SPACES

The Conference & Convention Centre has 10 multi-functional conference venues, equally appropriate for any type of occasion, presentation or conference.

GOLF

Arabella Golf Course has once again been ranked in the Top 10 golf courses in South Africa.

Beyond the walls of this retreat, guests are spoilt for choice with activities, such as shark cage diving, whale watching, or visiting the Hemel en Aarde Wine Valley, the Harold Porter Botanical Garden in nearby Betty’s Bay, and the Cape Winelands, as well as the cliff paths and Fernkloof Nature Reserve.

Arabella Country Estate, R44 Kleinmond, 7195 +27 (0)28 284 0000 CPTABBanquetingQuotes@africanpridehotels.com www.marriott.com/cptab


WESTERN CAPE

Southern Sun The Cullinan Cape Town Waterfront

MEETING SPACES 9 MAX PAX 155 ACCOMMODATION 394 ROOMS NOTHING QUITE PREPARES you for when you first step into the lobby and reception area of Southern Sun The Cullinan. The grand architecture of the building is carried throughout the hotel – high ceilings, sweeping staircases, a welcoming reception area, a balconied mezzanine level as well as majestic columns in the pool area with a spacious deck.

ACCOMMODATION Guests a choice of 394 superbly appointed en-suite rooms, each tastefully furnished and designed for maximum comfort. Classically styled and indulgent, incorporating world-class amenities with a contemporary emphasis, Southern Sun The Cullinan is beautifully designed.

LOCATION

CATERING

This award-winning hotel is located in one of Cape Town’s most sought after areas, within easy reach of the renowned Victoria and Alfred Waterfront, the Cape Town International Convention Centre, Bree Street and other popular landmarks.

Guests have with a choice of delicious breakfasts, lunches, dinners, light meals, cocktails, wines and beverages. Guests are assured of memorable dining occasions, both day and night. • The stylish Peach Tree Restaurant offers a full breakfast buffet, in addition to an interactive dinner buffet with emphasis on Cape Malay fusion dishes. • Stella Café & Bar offers a variety of great dishes from a tapas menu. If you are looking to host a special occasion, the hotel also caters for private dining events.

MEETING AND EVENT SPACES There are 9 flexible venue and events spaces on offer. Meeting rooms offer private, fully serviced facilities for smaller groups of 12 or less, while reception areas are able to host up to 155 guests with ease. The hotel offers complimentary Wi-Fi.

VENUES AND CAPACITIES Room Name

DID YOU KNOW?

The award-winning executive chef is on hand to design menus for your specific type of event and dietary requirements

Aloe Disa Fynbos Lily Protea 1 Protea 1 & 2 (D) Protea 2 Rooibos Waterblommetjie The Team Room

Cinema

Schoolroom

Banquet

Cocktail

Boardroom

70 30 70 55 155 77 20 100

24 20 34 24 84 30 15 50

50 20 50 40 100 50 60

70 30 70 50 150 70 100

12 10 10 20

1 Cullinan Street Foreshore, Cape Town +27 (0)21 415 4000 sscullinan.reservations@tsogosun.com tsogosun.com/sscullinan

THE MEETINGS & EVENT PLANNER 2018 •

61


MEETING SPACES 5 MAX PAX 120 ACCOMMODATION 97 ROOMS

Between Brandwag and Roux Roads, Worcester, 6849, Western Cape Tel: +27 (0)23 348 7200 goldenvalleyinfo@suninternational.com www.suninternational.com/golden-valley

62 • THE MEETINGS & EVENT PLANNER 2018

U-shape

Schoolroom

Dance Served

Dance Buffet

Cocktail

Cinema

Golden Valley has a number of excellent meeting rooms and conference facilities in Worcester for intimate events

CATERING Golden Valley is home to some of the best restaurants in Worcester. Enjoy a pub lunch at Winners Sport Bar or treat the family to a home-style meal at Kuipers.

Boardroom

MEETING AND EVENT SPACES

ACCOMMODATION Situated within walking distance of the Golden Valley Casino and restaurants, Golden Valley Lodge provides a peaceful retreat in tastefully appointed rooms, which also offer beautiful views of the surrounding mountains.

Banquet Served

LOCATION Situated in the picturesque Breede River Valley, and only an hour’s drive from Cape Town, the Golden Valley is one of the most charming venues in the Western Cape.

and special occasions. Choose from a versatile space that can accommodate larger functions or a smaller meeting room for more personal business dealings.

Banquet Buffet

SURROUNDED BY CAPTIVATING mountains and natural fynbos, Golden Valley is an intimate venue that’s both warm and inviting, offering exceptional personal service and a friendly experience for all. Off the beaten track and away from the bright lights of a major city, the beautiful Breede River Valley is a nature-lover’s paradise.

Room Name

WESTERN CAPE

Worcester

Meeting Room 1

40

40

20

60

-

-

-

40

30

Meeting Room 2

40

40

20

60

-

-

-

40

30

Meeting Room 1 & 2

90

90

50

120

100

80

80

60

70

Meeting 4

-

-

8

Meeting 5

-

-

20

-

-

30

15

40

-

-

-


Cape Town

MEETING SPACES 10 MAX PAX 6 866 ACCOMMODATION 39 ROOMS AS THE LARGEST entertainment destination of its kind in South Africa, GrandWest is a spectacular sight to behold. This family-friendly destination offers the biggest selection of kids’ entertainment and fun activities in Cape Town, from ice skating to tenpin bowling all under one roof.

large-scale events, as well as corporate events and private dinners. It offers a multipurpose conferencing facility with an indoor venue and outdoor space equipped to host lifestyle events, music festivals, launches and other experiences.

LOCATION

ACCOMMODATION

Located in the heart of vibrant Cape Town, and just less than 20 minutes away from Cape Town International Airport, GrandWest offers guests the assurance of quality entertainment experiences, premium facilities and an unparalleled standard of service.

The Grand Hotel is the epitome of service excellence in the tradition of the original Grand Hotel of old Cape Town, with large four-post beds, marble-finished en-suite bathrooms and stunning views.

MEETING AND EVENT SPACES

GrandWest is home to a great selection of restaurants in Goodwood, Cape Town. From family-friendly dining options to sophisticated restaurants, you’ll find an eatery to suit any mood or occasion.

Corporate travellers are well rewarded at GrandWest, thanks to the excellent conferencing and meeting facilities. GrandWest is the perfect setting for prestigious

CATERING

VENUES AND CAPACITIES Room Name

Boardroom

Round Tables

Schoolroom

Cocktail

Set Menu

Theatre

U-shape

Market Hall

-

550

600

900

600

850

-

Good Hope Suite 1

25

35

58

85

50

75

25

Good Hope Suite 2

25

35

58

85

50

75

25

Hanover Street

20

80

-

500

80

100

15

Jackson Hall

-

-

-

70

-

-

-

The Quarterdeck

-

200

-

-

200

-

-

Roxy Revue Bar

-

-

-

40

-

160

-

Sun Exhibitions Room Name Sun Exhibitions

Standing Concert

Seated Concert

Boxing

Banquet

Cocktail

1 600

1 520

1 536

750

1 000

Sun Park Room Name Sun Park

Standing Concert

Seated Concert

Picnic

2 800

1 650

1 400

Banquet

Cocktail

VIP Deck

Length

Width

1 100

1 400

200

60 m

40

Grand Arena Room Name

Round Tables

Schoolroom

Cocktail

Theatre

Standing Concert

Seated Concert

Seated & Standing

Floor Seating Only

Disabled Seating

Grand Arena

1 000

1 500

2 500

2 028

5 048

4 000

6 866

562

18

1 Jakes Gerwel Drive, Goodwood, Cape Town, 7460, Western Cape +27 (0)21 505 7777 banquetinggw@suninternational.com www.suninternational.com/grandwest

THE MEETINGS & EVENT PLANNER 2018 •

63

WESTERN CAPE


WESTERN CAPE

Southern Sun Cape Sun Cape Town

MEETING SPACES 9 MAX PAX 650 ACCOMMODATION 368 ROOMS ELEGANT, WARM AND WELCOMING, this exquisite hotel is ideal for your next conference in Cape Town.

as well as accommodation packages. Themed functions and special menus can also be tailored for events catering for up to 650 guests.

LOCATION

ACCOMMODATION

Boasting a convenient location within the Cape Town CBD, Southern Sun Cape Sun provides business and leisure travellers alike with the ideal base from which to explore the attractions that the Western Cape has to offer. The hotel offers a complimentary shuttle to the V&A Waterfront, making it easy for guests to enjoy this famous Cape Town landmark.

The 368 en-suite rooms at the hotel all provide spectacular views of either Table Mountain, the Atlantic Ocean or the renowned Cape Town Stadium. Each tastefully furnished room is elegantly styled, providing a comfortable stay. Southern Sun Cape Sun offers a range of on-site facilities to ensure that guests get the most out of their stay.

MEETING AND EVENT SPACES

CATERING

Every event is tailor-made to suit the specific needs and requirements of the client – with a range of venue options that enhance the ability to customise events right down to the last detail. Event organisers can choose from a selection of packages, which include day conferences

A breakfast buffet is served daily in Riempies restaurant, with delicious lunch and dinner menus available. The New York-style Le Bar and Lounge is situated in the hotel lobby and brings to life the grandeur of yesteryear. It is ideal for meetings or simply for relaxing while enjoying a cocktail.

VENUES AND CAPACITIES Room Name

DID YOU KNOW?

The dedicated conference and events team is also on hand to provide its expertise, ensuring that your event runs to perfection

Cinema

Schoolroom

Banquet

Cocktail

VOC Centre (D)

650

440

440

650

VOC North

325

220

200

325

VOC South

325

220

200

325

Stellenbosch and Constantia (D)

180

140

160

200

Stellenbosch

100

80

80

100

Constantia

100

80

80

100

Villa

100

-

120

120

Franschhoek Paarl

10 Boardroom 60

40

50

50

23 Strand Street, Cape Town City Centre +27 (0)21 488 5100 sscapesun.reservations@tsogosun.com tsogosun.com/sscapesun

64 • THE MEETINGS & EVENT PLANNER 2018


MEETING SPACES 5 MAX PAX 300 ACCOMMODATION 329 ROOMS SET ON THE HISTORIC Cape waterfront, The Table Bay hotel was created as a tribute to its famous namesake and has set its own standard in international service, cuisine and luxury. The magnificent hotel straddles the antique breakwater with a style that is both innovative and entirely in keeping with its surroundings. Its contemporary architectural design and execution are the result of transcontinental cooperation. LOCATION Situated in the historic Victoria & Alfred Waterfront, The Table Bay hotel is perfectly positioned against the stunning backdrops of Table Mountain and the Atlantic Ocean, and provides easy access to the top places to visit in Cape Town.

each suited to a certain style of function, event or conference. Located on the mezzanine level, The Business Centre offers internet and printing facilities and has three business cubicles equipped with all the necessary modern features.

ACCOMMODATION Location, location, location: if you are looking for a place to stay in Cape Town, Table Bay offers five-star luxury holiday accommodation on the seafront, with views to match. Each of the 329 luxury hotel rooms enjoys uninterrupted sea-facing views either of Table Mountain across the working Table Bay Harbour, or of Robben Island in the Atlantic Ocean. Picture perfect in every way, The Table Bay is the Mothers City’s best kept secret.

MEETING AND EVENT SPACES

CATERING

The Table Bay is home to a great selection of function and conference venues. Whether you are hosting a conference for 300 delegates or planning your annual office cocktail party, the hotel has a stylish venue to suit your needs. Choose from five beautiful venues,

Table Bay’s top-class chefs will be able to cater for your awards lunches and dinners to impeccable standards. A variety of dining options are on offer, which, if the rave reviews are to be believed, are bound to impress your diners.

VENUES AND CAPACITIES Room Name

Banquet Buffet

Banquet Served

Boardroom

Cinema

Cabaret

Cocktail

Dance Buffet

Dance Served

Schoolroom

U-shape

-

-

10

-

-

-

-

-

-

-

Pre-Function Boardroom

32

32

24

50

20

50

-

-

24

18

The Atlantic Restaurant

120

120

-

-

-

150

-

-

-

-

The Ballroom

200

200

84

300

125

300

152

152

144

63

The Pavilion

72

96

30

120

45

120

-

18

72

27

Business Centre Boardroom

Quay 6, Victoria & Alfred Water Front, Cape Town, 8001, Western Cape +27 (0)21 406 5000 tbhres@suninternational.com www.suninternational.com/table-bay

THE MEETINGS & EVENT PLANNER 2018 •

65

WESTERN CAPE

Cape Town


WESTERN CAPE

SunSquare Cape Town City Bowl Cape Town

MEETING SPACES 5 MAX PAX 140 ACCOMMODATION 202 ROOMS ENJOY PANORAMIC VIEWS of Cape Town’s Table Mountain at this state-of-the-art hotel. SunSquare is a fresh and current take on the modern city hotel, boasting edgy design, stellar service and personalised hospitality. Universal connectivity also provides guests with access to free Wi-Fi throughout the property.

also has an attractive and spacious meeting lobby, which can serve as a “welcome-drinks” space, a breakaway spot during meetings, or an alternative space for a small, informal meeting.

ACCOMMODATION The hotel’s 202 rooms are divided into spacious standard rooms with queen-size beds, twin rooms (each with two double beds), five executive rooms and two suites. The adjacent StayEasy hotel has a further 302 rooms to choose from.

LOCATION On the corner of Buitengracht and Strand streets, this central location inspires visitors to explore the bustling inner-city surroundings. For those travelling by car, dedicated basement parking is available.

CATERING The Vigour & Verve restaurant – often referred to as the V&V – is a hip, all-day dining experience. With a massive wood-fired pizza oven and funky feel-good atmosphere, it’s the perfect place to grab a meal and relax. Afterwards, head up to the stylish 14 Stories Rooftop Bar, on the 14th floor, for a sundowner by the pool deck overlooking the picture-perfect Cape Town harbour and Lions Head.

MEETING AND EVENT SPACES Five well-equipped conference venues accommodate up to 140 delegates. The spaces can be configured to host a range of occasions, including intimate boardroom meetings, cocktail functions, workshops, seminars, training sessions, conferences as well as product launches. The hotel

VENUES AND CAPACITIES Room Name

Cinema

Schoolroom

Banquet

Cocktail

U-shape

Boardroom

Castle

140

80

80

120

50

50

Wale

70

45

45

70

30

30

Strand

70

45

40

60

25

25

Loop

50

30

30

50

20

20

Bree

70

45

45

60

25

25

23 Buitengracht Street, Cape Town City Centre +27 (0)21 492 9999 sunsquarecitybowl.reservations@tsogosun.com tsogosun.com/citybowl

66 • THE MEETINGS & EVENT PLANNER 2018

DID YOU KNOW?

The hotel also hosts an attractive and spacious lobby, which can serve as a “welcome-drinks” space


WESTERN CAPE

Two Oceans Aquarium V&A Waterfront

MEETING SPACES 5 MAX PAX 800 IDEALLY SITUATED in Cape Town’s V&A Waterfront, Two Oceans Aquarium is renowned for its magnificent displays as well as its unique function and conferencing venues. Whether hosting formal dinners, cocktail parties or conferences, why not explore, experience and engage at the Aquarium’s spectacular setting to ensure an unforgettable event. LOCATION Two Oceans Aquarium is located in Cape Town’s bustling and vibrant V&A Waterfront.

MEETING AND EVENT SPACES The Auditorium at the Aquarium opens on to a newly renovated deck overlooking the V&A Waterfront Marina, with a magnificent view of Table Mountain. The venue is professionally fitted with audiovisual and conference equipment, and offers flexible seating arrangements. The I&J Ocean Exhibit is a majestic space offering views of marine life through a vast, seamless window. The space can accommodate up to 180 guests for an elegant dinner or 360 guests

for a classy cocktail affair. For a real showstopper, the whole Aquarium can be utilised. Enthrall your guests with the wonders of the underwater world and afford them the opportunity to wander around the various galleries while enjoying refreshments – ideal for cocktail parties and gala dinners. The Predator Exhibit also offers a breathtaking setting to make any function memorable. Additionally, Avenue is a bespoke conferencing and event venue located in the hub of the V&A Waterfront, attached to Two Oceans Aquarium. This meeting and event space also overlooks the V&A Waterfront Marina and boasts a unique viewing panel into the Aquarium’s 1.7 million litre Ocean Exhibit.

ACCOMMODATION No on-site accommodation is offered; however, accommodation is available in and around the area.

CATERING The Aquarium offers a range of menus and beverage options to suit different needs.

VENUES AND CAPACITIES Cinema

Cocktail

Seated w/ Dance Floor

Seated w/o Dance Floor

Schoolroom

Boardroom

U-shape

120

-

50

70

60

20

35

Auditorium (lunches)

-

-

-

40

-

-

-

Tranquility (day and night)

-

-

-

25

-

24

-

200

350

160

180

-

-

-

Predator Exhibit

-

250

120

160

-

-

-

Entire Aquarium (18:00 onwards)

-

800

-

-

-

-

-

Room Name Auditorium (conferencing)

I&J Ocean Exhibit (18:00 onwards)

Dock Road, V&A Waterfront, Cape Town +27 (0)21 418 3823 functions@aquarium.co.za www.aquarium.co.za

THE MEETINGS & EVENT PLANNER 2018 •

67


WESTERN CAPE

Radisson Red V&A Waterfront

MEETING SPACES 3 MAX PAX 120 ACCOMMODATION 252 ROOMS MEETINGS SHOULDN’T BE DULL. We hate dull. Our four events and games studios are exclusively for those who hate dull too. Up to 500 m2. 90 people. Split the room, not the crowd. Spin the vinyl. Drink barista coffee. Have meetings your way. Featuring free high-speed Wi-Fi and the latest tech, all you’ll need are the right people and friends to make things interesting. IN A NUTSHELL • 222 studios and 30 studio suites • Free unlimited high-speed Wi-Fi, everywhere • Enjoy food and drinks at the OUIBar + KTCHN • RED roof with grill, bar and pool • Four events and games studios for up to 90 guests, with the latest tech • At the heart of the famous V&A Waterfront

STUDIOS • Choose from king or twin beds • 55” TV and sound bar with wireless streaming technology • Oversized windows • Great bathroom. Love yourself lighting • BYOD – bring your own device

VENUES AND CAPACITIES Room Name

Boardroom

Classroom

U-shape

Cinema

Banquet w/ Stage

Banquet w/o Stage

Cocktail

Herringbone (2 tables)

Herringbone (3 tables)

Ping + Pong

84

66

48

90

70

90

120

66

96

Vinyl

20

18

12

24

-

-

-

-

-

Dry Dock Tats

20

27

12

36

-

-

-

-

-

Silo Threads

20

30

12

40

-

-

-

-

-

Orca Room 1 & 2

40

88

44

110

85

-

-

-

-

• RED fitness, fully equipped gym • Check in, order food and drinks, and check out via the app

EVENTS + GAMES • Four events and games studios • Up to 500 m2, 90 people • Barista coffee, seasonal produce • Retractable screen and ceiling projector • Creative wipe-off walls

OUIBAR + KTCHN

• The city’s craft food and drink scene is celebrated in the OUIBar + KTCHN • Cape Town culture comes to life through seasonal produce alongside the chef’s daily specials • From early morning bakery and barista FACILITIES smells to evening sundowner shakes, food is • The city’s craft food and drink scene is served, fresh, local and sustainably curated celebrated in OUIBar + KTCHN • Free unlimited high-speed Wi-Fi, everywhere • Inspired by the Cape street fare revolution

Silo 6, Silo Square, V&A Waterfront, Cape Town, 8001 +27 (0)87 086 1578 baxter@radissonred.com www.radissonred.com/cape-town

68 • THE MEETINGS & EVENT PLANNER 2018


Cape Town

MEETING SPACES 19 MAX PAX 600 ACCOMMODATION 483 ROOMS MEMORABLE EXPERIENCES await at The Westin Cape Town. Enjoy exclusive rooms with unique views over the V&A Waterfront and Table Mountain. The hotel’s fantastic glass façade allows clear views of the breathtaking beauty of Table Mountain, Lion’s Head and the whole of Table Bay. LOCATION The Westin is located 19 km from Cape Town International Airport, 3 km from the V&A Waterfront and adjacent to the Cape Town Convention Centre (CTICC). The hotel offers a complimentary shuttle service to the V&A Waterfront.

MEETING AND EVENT SPACES The Westin Cape Town is an unmatched meeting, conference and banqueting venue, with 19 unique spaces.

VENUES AND CAPACITIES Boardroom

Room Name

Ballroom East

-

Ballroom West Grand Ballroom Vasco Da Gama Bartholomew Diaz

Ushape/ double-U

Schoolroom

Theatre

Cabaret

Tables Only

Tables + Buffet

Tables + Dance Floor & Stage

8 seats

10 seats

8 seats

10 seats

8 seats

10 seats

Cocktail

63/99

168

250

160

192

240

120

150

100

120

270

-

63/99

168

250

160

192

240

120

150

100

120

270

-

81/144

420

600

288

336

420

272

340

256

320

600

18 27 42 VENUES AND CAPACITIES 18 27 45

60

30

40

50

32

40

-

-

60

60

32

40

50

32

40

-

-

60

-

45/78

72

120

66

80

100

64

80

48

60

120

Marco Polo

Da Gama/Diaz

18

18

27

40

32

32

40

-

-

-

-

-

Sir Francis Drake

18

21

36

55

32

32

40

-

-

-

-

-

Prince Edward Island

16

-

27

40

-

-

-

-

-

-

-

-

Schappen Island

12

-

-

28

-

-

-

-

-

-

-

-

Edward/Schappen

20

-

51

75

-

-

-

-

-

-

-

-

Seal Island

12

-

-

-

-

-

-

-

-

-

-

-

Robben Island

16

-

33

25

-

-

-

-

-

-

-

-

Seal/Robben

20

-

51

75

-

-

-

-

-

-

-

-

Dassen Island

12

-

-

-

-

-

-

-

-

-

-

-

Marion Island

10

-

-

-

-

-

-

-

-

-

-

-

Victoria

14

-

-

-

-

-

-

-

-

-

-

-

Alfred

8

-

-

-

-

-

-

-

-

-

-

-

Victoria/Alfred

20

-

-

-

-

-

-

-

-

-

-

-

Duncan Dock

14

-

-

-

-

-

-

-

-

-

-

-

East Pier

8

-

-

-

-

-

-

-

-

-

-

-

Sturrock Dock

6

-

-

-

-

-

-

-

-

-

-

-

Robinson Dock

6

-

-

-

-

-

-

-

-

-

-

-

West Pier

12

-

-

-

-

-

-

-

-

-

-

-

It offers some of the largest and most sophisticated hotel conference and banqueting facilities in the city, as well as a direct connection to the CTICC. Designed with the meeting planner in mind, the hotel’s personalised services make it effortless to provide a memorable experience for each and every invitee.

ACCOMMODATION Each of The Westin Cape Town’s 483 guest rooms and suites are elegantly appointed and boast the latest amenities for guests’ total comfort and rejuvenation. The unparalleled city views will amaze guests and the iconic Heavenly Beds ensure a sound slumber for a restorative and productive stay.

CATERING The culinary diversity will also delight. The Westin Cape Town has a great selection of elegant restaurants and bars on offer from brasserie-style Thirty7 to ON19 Restaurant, with its panoramic views, located on the 19th floor. Begin a wonderful Cape Town evening or round off the day at Louis B’s Terrace and Raleigh’s Cigar Bar.

Convention Square, Lower Long Street, Cape Town, 8000 +27 (0)21 412 9999 01445.info@westin.com www.westincapetown.com

THE MEETINGS & EVENT PLANNER 2018 •

69

WESTERN CAPE

The Westin Cape Town


KWAZULU-NATAL

Be delighted by lush valleys, the warm Indian Ocean, diverse cultures and a dramatic mountain range

1

2

BEACH AND BUSH CULTURE

3

From uKhahlamba Drakensberg Park and iSimangaliso Wetland Park to HluhluweiMfolozi – South Africa’s oldest game reserve – and Tembe Elephant Park, home to the biggest elephant in Africa, KwaZulu-Natal will leave your delegates in complete awe of its natural beauty.

With a range of world-class beaches, recognised surf and shark-diving spots, mixed with pastures peppered with waterfalls, lakes and dams, well-known game reserves and mountain ranges, KwaZulu-Natal is not shy on choice.

Numerous annual festivals and sporting events are held throughout the year, and meetings and conferences can be organised around them, ensuring delegates can maximise their stay in the province.

ATTRACTIONS

70 • THE MEETINGS & EVENT PLANNER 2018

FESTIVALS

4

5

KwaZulu-Natal is home to the biggest Indian population outside mainland India, as well as the famous Zulu people. As a result of the diverse cultures, delegates can expect mouth-watering fare. No trip to KwaZulu-Natal would be complete without a bunny chow.

Let your delegates relive some of South Africa’s famous battles such as Blood River, Isandlwana and Rorke’s Drift, or take in rock art from the San people..

MELTING POT OF CULTURE

HISTORICAL SITES


MEETING SPACES 1 MAX PAX 800 ACCOMMODATION 154 ROOMS SET IN THE LUSH, green hills of KwaZulu-Natal, with picturesque views of the Indian Ocean, Sibaya invites guests in with a royal welcome and graces them with the rejuvenating power of the African sun. LOCATION Located just a short drive away from King Shaka International Airport, Sibaya makes a modern statement with its unique Zulu-inspired architecture – a contemporary interpretation of African tribal designs based on traditional Zulu kraal imagery.

MEETING AND EVENT SPACES Take your event from special to unforgettable at the Sibaya Sun Park. This facility offers unmatched flexibility, variety and cost-effectiveness. The Sun Park is a permanent, flexible structure built around a sophisticated grid that provides all the amenities required for events including electricity, plumbing and Wi-Fi. The infrastructure can be transformed into any configuration with endless customisations to suit

all event types from lifestyle exhibitions to music festivals, launches and gala dinners. With extensive experience and a keen eye on your budget, the coordination team is sure to create an unforgettable event for you at this unique venue, that will help bring your brand to life.

ACCOMMODATION With ocean views from luxurious rooms, Sibaya possesses the ability to make you forget your troubles and encourages you to live in the moment. The resort is home to the threestar Sibaya Lodge and the luxury Royal Sibaya Hotel, each offering the highest level of service, with genuine African hospitality aimed at exceeding your expectations.

CATERING Sibaya is home to some of the very best restaurants in Durban, with every palate and taste sensation covered. Whether you’re a devoted foodie or just on the hunt for a quick bite to eat, you’ll find exactly what you’re looking for.

VENUES AND CAPACITIES Room Name Sun Park

Banquet Buffet

Banquet Served

Boardroom

Cinema

Cocktails

Dance Buffet

Dance Served

Schoolroom

U-shape

800

800

-

1 800

1 000

800

800

1 000

-

Sibaya Drive, uMhlanga Rocks, 4320 KwaZulu-Natal sibayabanqueting@suninternational.com www.suninternational.com/sibaya

THE MEETINGS & EVENT PLANNER 2018 •

71

KZN

Durban


EZEMVELO KZN WILDLIFE CONFERENCE CENTRES

A CONVERGENCE OF BUSINESS AND ADVENTURE

Ntshondwe Conference Centre & Wedding Venue: (034) 983 2540 Ithala Game Reserve

Didima Conference Centre & Wedding Venue: (036) 488 8000 Maloti-Drakensberg Park World Heritage Site

Let Ideas Expand Beyond the Office We have the freshest of air, an abundance of wildlife, the best adventure tracks and trails, breathtaking sights and scenery, but most importantly, we have conference centres in these magnicent tranquil surroundings. Didima Conference centre accommodates delegates from 120 classroom style, 60 U-shape style to 120 seated cinema style conguration. Ntshondwe Conference centre oers a cinema style seating arrangement for up to 140, a lecture style for 90 or a single U-shaped for 45 delegates. Ntshondwe’s two breakaway rooms offers a cinema style seating arrangement for 30, lecture style for 18 and single U-shape for 16 delegates. Both Conference facilities offer various accommodation options, are fully serviced and can comfortably be adapted from one-day events to multi-day workshops.

Central Reservations: 033 845 1000 wwwkznwildlife.com

The Perfect Intimate Wedding Make your big day perfect with unlimited privacy, breathtaking scenery, birdlife, wildlife, scenic trails, comfortable accommodation, delicious food and personalised service.

Giant’s Castle Wedding Venue: (036) 353 3718 Maloti-Drakensberg Park World Heritage Site Hilltop Resort Wedding Venue: (035) 562 0848 Hluhluwe-iMfolozi Park


KZN

Port Edward MEETING SPACES 5 MAX PAX 900 ACCOMMODATION 396 ROOMS SITUATED ALONG ONE of the most unspoilt beaches in Southern Africa, the Wild Coast Sun is a family-friendly resort that attracts visitors with its natural beauty and numerous activities. LOCATION Less than a two-and-a-half-hour drive, along the South Coast, from Durban King Shaka International Airport, the resort sits on 750 hectares overlooking the Indian Ocean between the Mtamvuna and Mzamba rivers.

MEETING AND EVENT SPACES Plan your conference, function or team-building event with ease at Wild Coast Sun’s conference venues and facilities aided by highly skilled and dedicated staff.

The conference centre provides you with a variety of exceptional venues, supported by professional technicians and coordinators. All conference rooms are equipped with wall-towall carpeting, air conditioning and independently controlled lights with dimming capabilities. Should your function require it, access to necessary sound and AV equipment can be made available. With 12 venues, two preassembly areas, vast lawn areas and the 670-seater Tropical Nights auditorium, you can be assured that your function will be expertly managed and catered for, with the level of service and experience you can expect from a Sun International resort.

ACCOMMODATION Relax in a four-star beachfront hotel accommodation in Port Edward at the Wild Coast Sun. Each of the 390 rooms and suites enjoy the tranquil views. Soak up the vista of the Indian Ocean from your sea-facing suite, or reclaim your inner calm looking out over the rolling greens of the golf resort from your garden-facing suite.

CATERING The banqueting department can arrange custom menus, catering and decor – all tailored to suit your budget – for events up to 500 guests.

VENUES AND CAPACITIES Room Name

Banquet Buffet

Banquet Served

Boardroom

Cinema

Cocktail

Dance Buffet

Schoolroom

U-shape

Amadiba Ballroom (A&B)

500

600

-

900

800

460

500

-

Msikaba (1-4) Conference Venues

220

300

30

300

500

180

250

-

Mtamvuna

160

200

-

250

300

140

150

80

Mzamba

60

80

-

80

100

-

50

40

-

-

-

670

-

-

-

-

Topical Nights Auditorium

Main Bizana Road, 5.2km south of Port Edward, Eastern Cape +27 (0)39 305 911 wcs.banqueting@suninternational.com www.suninternational.com/wild-coast-sun

THE MEETINGS & EVENT PLANNER 2018 •

73


NORTH WEST

Home to premier game reserves with the Big 5, the Magaliesberg mountain range and the mighty Vaal River

1

2

3

Varying between lush forests and rolling grasslands, the North West is about offering an authentic African bush experience.

North West is home to a great variety of game species, including lion, buffalo and rhino. Delegates will be able to get close to these animals on numerous privately owned game reserves.

With various five-star guest houses, guest farms and hotels with conference facilities, the North West has become a haven to delegates who want to have a unique African experience without compromising on comfort.

THE LANDSCAPE

GET CLOSE TO NATURE

74 • THE MEETINGS & EVENT PLANNER 2018

FIVE-STAR HOSPITALITY

4

HISTORICAL AND CULTURAL INTERESTS Delegates can explore the German community of Kroondal, which dates back to 1857, as well as the indigenous Bafokeng, Bakgatla and Batswana tribes, with their totemic and other tribal traditions.

5

OUTDOOR PARADISE For the adrenaline-junkie delegate, the North West offers hiking trails, mountain biking trails, canoeing, white-water rafting, mountain climbing and abseiling.


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Print and digital solutions for business communities www.3smedia.co.za

ENJOY A REAL out-of-Africa experience with Kedar Heritage Lodge, Conference Centre & Spa, which offers visitors and delegates the perfect escape from the hectic pace of modern living. The fenced land around Kedar is populated with a variety of game – including eland, blesbok, impala, bushbuck, nyala, kudu, zebra, blue wildebeest, giraffe and sable – making it a dream destination for nature lovers. LOCATION Situated in the North West province, 21 km from Sun City, Kedar is built on a portion of Boekenhoutfontein, the historic farm that once belonged to President Paul Kruger.

MEETING AND EVENT SPACES Kedar is the ideal venue for functions such as weddings and conferences. Facilities include the renowned Paul Kruger Country House Museum, Kedar Spa in the Country, themed restaurants, a large swimming pool and private game drives.

ACCOMMODATION Accommodation is offered in 66 African-inspired stone and thatch rooms and suites, all of which are decorated with vibrant, hand-painted ethnic print fabrics and African artworks – a true reflection of Africa’s treasures.

CATERING Kedar prides itself on superior on-site catering.

VENUES AND CAPACITIES Room Name Boekenhoutfontein Summerhouse Lord Roberts 1 Lord Roberts 2 Kukama Campaign House Legotla Boma (open air) Armoury Summerhouse Lawn Pool Garden Heroes Bar Spa in the Country

U-shape 40 24 12 8 15 46 10 40

Double Schoolroom U-shape 70 110 30 18 82 150 24 60 80

Banquet Cinema Cocktail Cabaret

Herringbone

100 40 12 120 12 220 80

150 50 24 180 40 120

130 50 24 150 30 300 120

80 32 16 96 16 64

100 30 18 120 24 80

-

-

-

200

400

400

160

-

-

-

-

-

100 -

100 40 50

-

-

R565, Rustenburg, North West, 0309 +27 (0)11 950 6000 sales@rali.co.za www.kedar.co.za

THE MEETINGS & EVENT PLANNER 2018 •

75

NORTH WEST

www.theplanner.guru


NORTH WEST

Hammanskraal MEETING SPACES 6 MAX PAX 300 ACCOMMODATION 94 ROOMS

FAMOUS FOR ITS candyfloss pink exterior, the Carousel is the perfect setting for a midweek break, casual weekend trip or spur-of-the-moment getaway. LOCATION The Carousel Casino is conveniently located on the border of the North West province near Johannesburg, Pretoria and Polokwane. The Carousel offers a fun and jaunty entertainment environment, with the added advantage of top-quality accommodation and natural surroundings.

MEETING AND EVENT SPACES

VENUES AND CAPACITIES Room Name Blue Room Hotel Board Room Masakhane Pavilion Acacia Place Lapa The Nickelodeon

Banquet 100 50 50 50 500

Boardroom 18 20 -

Cinema 50 100 100 1 100

Cocktail 160 50 80 100 1 000

Schoolroom 500

U-shape 80 -

Old Warmbaths Road, Hammanskraal, Pretoria, 0407 North West +27 (0)12 718 7777 carousel.banqueting@suninternational.com www.suninternational.com/carousel

76 • THE MEETINGS & EVENT PLANNER 2018

The Carousel conference facilities cater to all your business needs, offering business travellers from Gauteng and Polokwane the best North West conference venues. These comprehensive North West conference venues include facilities to host everything from 10 boardroom guests to 1 100 conference delegates. Other uses for the conference venues include training, weddings, birthdays, anniversaries, gala dinners, year-end functions and teambuilding events.

ACCOMMODATION Whether you’re escaping the big city for a weekend away or planning an impromptu midweek trip, the Carousel Hotel offers the best accommodation near Pretoria. Each 57 fully air-conditioned rooms and 37 self-catering units are tastefully decorated and furnished to ensure maximum comfort.

CATERING The Carousel offers diners a variety of restaurants. From buffet-style dining to great steaks and speciality coffees, Carousel has something to satisfy any craving.


NORTH WEST

Rustenburg MEETING SPACES 36 MAX PAX 6 000 ACCOMMODATION 1 310 ROOMS NESTLED IN THE rolling hills of the Pilanesberg, one of South Africa’s most scenic locations, the Sun City resort is a world unto itself and has earned its reputation. LOCATION Located on the border of the Pilanesberg National Game Park, just a two-hour drive from Johannesburg, or a short 40-minute flight, Sun City is the perfect getaway destination.

MEETING AND EVENT SPACES Sun City resort is home to some of South Africa’s top conference venues and facilities. Offering organisers an abundance of elegant conference venues, meeting rooms, accommodation, and entertainment options, Sun City’s facilities leave you spoilt for choice. There is complimentary Wi-Fi found throughout the conference area, no matter where you are. Sun City’s conference venues offer guests everything they need and more, all situated in one resort.

ACCOMMODATION No other resort has as wide a variety of accommodation option as Sun City. If you are looking for unsurpassed, five-star luxury, something to suit the whole family, or your own comfortable unit away from the crowds, this resort has everything you need. Each of the four hotels has its own unique style, character and attractions. People with special needs are also catered for.

CATERING Sun City offers catering facilities for any size function upon request, and there are an unlimited number of menu options for every palate.

R556, Rustenburg, North West +27 (0)14 557 1000 scenq@suninternational.com www.suninternational.com/sun-city

VENUES AND CAPACITIES Room Name Banquet Buffet Banquet Served Baratu Chawa Inzer Juveni Kings Ballroom 1 250 280 Kings Ballroom 1&2 700 800 Kings Ballroom 2 380 450 Konza Kratan Linus Linus & Juveni Lupata Manica Monomotapa (Exec Boardroom) Multipurpose 300 300 Venue Mur Rajun Samo Seers Court 1 90 100 Seers Court 1&2 180 200 Seers Court 2 90 100 Sena Shandru Shukan Sofala The Sunpark 900 1 100 The Superbowl 1 100 1 250 Wariors Hall 1 120 140 Wariors Hall 3 150 170 Wariors Hall 1&2 240 270 Wariors Hall 1&2&3 410 460 Wariors Hall 2 110 130 Wariors Hall 2&3 270 300 Zebe Zebe & Sena Zimbas -

Boardroom 12 16 12 64 96 64 16 24 12 20 24 24

Cinema Cocktail Dance Buffet Dance Served Schoolroom (x3) Schoolroom (x2) 35 -24 16 30 21 14 56 32 18 12 494 450 220 250 273 182 1 200 1 200 650 700 858 572 836 750 350 380 468 312 36 -24 16 154 63 42 32 18 12 72 42 28 140 63 42 90 42 28

U-shape 12 12 8 60 180 68 12 26 8 20 26 24

18

-

-

-

-

-

-

-

56

538

500

270

300

324

216

48

16 12 16 36 56 36 12 16 16 44 44 60 96 44 68 12 24 16

64 32 56 162 345 162 36 35 72 54 1 250 6 000 180 264 420 840 156 510 36 99 36

150 300 150 1 500 3 000 230 300 475 800 200 500 -

60 150 60 850 1 000 90 120 210 380 80 230 -

90 180 90 -

30 18 30 84 198 84 18 15 24 1 000 1 200 96 120 240 480 72 288 18 48 12

20 12 20 56 132 56 12 10 16 64 80 160 320 48 192 12 32 8

16 8 16 32 48 32 12 16 16 36 36 52 84 36 56 12 24 16

900 1 100 120 150 240 410 110 270 -

THE MEETINGS & EVENT PLANNER 2018 •

77


EASTERN CAPE

Home to two of South Africa’s major metros as well as untouched natural beauty, the Eastern Cape has it all

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Believe it or not, Port Elizabeth is actually South Africa’s second largest city, in geographic size at least. In terms of population, it’s the fifth largest. It is generally a pretty spacious, pleasant place to live.

While famous for its beaches, the Eastern Cape is also quite a wild place – no, not in terms of nightlife, but rather wildlife. There are many reserves where you can go game viewing, including the Addo Elephant Park, which is dedicated to the preservation of the Eastern Cape elephant and the Cape buffalo. And the best part? The area is completely malaria-free.

The Eastern Cape offers undeniable, natural beauty, and is green all year round. So green and abundant, in fact, that PE is home to more indigenous plant species than the entire British Isles. True story.

BIGGER THAN YOU’D THINK

BEACH AND BUSH

78 • THE MEETINGS & EVENT PLANNER 2018

STAY GREEN

4

5

The Eastern Cape has some very agreeable weather. The highest recorded temperature was 41°C and the lowest recorded temperature ever was just -1°C.

Attractions include the Bawa Falls, birding, a Cape vulture colony, Collywobbles on the Mbashe River, the Gcuwa River Cascades, and historical and cultural sights. The small town of Butterworth is surrounded by a beautiful countryside and visitors can go for day walks to the nearby villages like Tobashana and experience the hospitality of traditional Xhosa living. Gcuwa Dam is a man-made lake, and perfect for boating and fishing. Visitors to the Eastern Cape will get a real taste of the true South Africa.

GREAT WEATHER

DISCOVER MORE


EASTERN CAPE

Port Elizabeth MEETING SPACES 5 MAX PAX 1 600 ACCOMMODATION 140 ROOMS WITH ITS TURRETS PIERCING the indigo Eastern Cape skyline, the Boardwalk is one of South Africa’s most sought-after business and holiday destinations. From its stunning beachfront location to its charming classical architecture, evocative of ageold Victorian grandeur, the Boardwalk is the ideal resort for locals and tourists alike. LOCATION Located in Algoa Bay, along the coastal strip of the Nelson Mandela Bay, it’s only a few minutes away from Hobie Beach.

MEETING AND EVENT SPACES The Boardwalk is home to the International Convention Centre, the largest conference venue in Port Elizabeth. This multifunctional space is made up of separate conference and meeting rooms, which can be combined to host any size event. The Business Centre is equipped with desktop computers with internet access, printing and fax facilities. The Amphitheatre is also available for hire. It has hosted multiple live events and is an ideal location for your next corporate function.

ACCOMMODATION Voted one of the Top 25 Hotels in South Africa in the TripAdvisor 2015 Travellers’ Choice Awards, the Boardwalk offers five-star accommodation. All 140 sea-facing hotel rooms enjoy unrivalled views of the Indian Ocean. Situated close to the beach and Bayworld Oceanarium, the Boardwalk is the perfect holiday accommodation for families. And with its unmatched conference, meeting and convention centre facilities, it’s the ideal choice for corporate travellers looking for convenient Port Elizabeth accommodation.

CATERING The International Convention Centre has its own dedicated kitchen headed by a professional chef and offers in-house catering for events.

VENUES AND CAPACITIES Room Name Tsitsikama Ironwood Redwood Stinkwood Yellowwood 1 & 2

Banquet Buffet 900 -

Banquet Served 1 100 -

Boardroom

Cinema

Cocktail

20 20 20 10

1 600 30 30 30 -

1 600 30 30 30 -

Dance Buffet Dance Served 900 -

900 -

Schoolroom

U-shape

900 20 20 20 8

16 16 16 8

Beach Road, Summerstrand, Port Elizabeth, Eastern Cape, 6019 +27 (0)41 507 7777 conventions.boardwalk@suninternational.com www.suninternational.com/boardwalk

THE MEETINGS & EVENT PLANNER 2018 •

79


FREE STATE

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Lying between the Vaal and Orange rivers, in the heart of South Africa, the Free State is the country’s bread basket, producing over 70% of our nation’s grain on some 30 000 farms. Consistently blue skies and predominantly prairie-like scenery, accented only by the odd hill and the Eastern Highlands, await the visitor in a part of the country that is imbued with a warm hospitality.

Without a doubt, Clarens is the first must-see destination in the Free State. It’s a little village in the foothills of the Maluti Mountains and is often referred to as the jewel of the Free State thanks to its outstanding natural beauty as well as the hospitality of the residents.

AGRICULTURAL MECCA

CLARENS

80 • THE MEETINGS & EVENT PLANNER 2018

Aside from its golden plains, impressive sandstone formations and being home to SA’s judicial capital, the Free State is the country’s geographical heart

3

BOTANICAL GARDENS

4

5

The Free State National Botanical Gardens in Bloemfontein is the perfect place to get away from the busy, growing capital city of the Free State. It hosts over 124 species of birds, 54 species of reptiles and 50 mammal species, as well as countless species of flora. There is a gentle path for those who like to stroll among the flowers and a couple of slightly more taxing hikes up the dolerite koppies.

The dome is a World Heritage Site and the result of the biggest meteorite impact in the world. It is also the oldest known impact site in the world. The Vredefort Dome Conservancy was formed by a group of concerned landowners in the region who wanted to preserve the integrity of the site while still making the most of tourism.

Tucked away between Bloemfontein and Colesberg, the Gariep Dam Nature Reserve provides a host of water sports, game viewing, bird watching and picnicking opportunities. The reserve is the biggest in the Free State and contains the largest springbok population in South Africa.

VREDEFORT DOME

GARIEP DAM NATURE RESERVE


MEETING SPACES 4 MAX PAX 250 ACCOMMODATION 80 ROOMS

HAILED AS A BONA FIDE hub of eclectic entertainment, where young ones and grownups alike will have an unforgettable time, Sun International Windmill is the home of family fun.

a cabaret night or a masquerade ball, or even a beautifully elegant wedding, Windmill can make your dream party, conference or function come to life.

ACCOMMODATION

LOCATION Conveniently located within Bloemfontein, Windmill Casino is a one-stop destination for you and your family. Whether you’re just passing through or checking in for a holiday, you’ll find everything you need for a fun day out or a relaxing weekend away at Windmill.

MEETING AND EVENT SPACES With four separate spaces, Windmill houses some of the very best conference venues in Bloemfontein. Perfect for small events to grand affairs, there’s a conference venue, meeting room or reception venue that’s perfect for your event. At Windmill, you can tailor-make your event without breaking the budget. Whether it’s

An elegantly decorated boutique hotel, the four-star Windmill Lodge offers you and your family comfortable holiday accommodation in Bloemfontein. With 80 rooms and suites situated close to Windmill Casino and Entertainment Complex, Windmill Lodge is ideal for stopovers and family getaways.

CATERING Home to some of the very best restaurants in Bloemfontein, Windmill Casino offers a variety of taste adventures to suit every palate and desire. If you’re popping in for a quick bite to eat or keen on settling in for a fine feast, you’ll find what you’re looking for at Windmill Casino.

VENUES AND CAPACITIES Room Name Diamonds Lil’s Eiffel & Versailles Rooms Lodge Boardroom Windmill A & B

Banquet Buffet -

Banquet Served 25 16 150

Boardroom -

Cinema 40 20 250

Cocktail 180 25 15 200

Dance Buffet -

Dance Served -

Schoolroom 30 16 170

U-shape 25 14 90

Corner Jan Pierewiet Avenue and N1 Highway Pellissier, 9332, Musgrave, Bloemfontein, Free State +27 (0)51 410 2000 banqueting.windmill@suninternational.com www.suninternational.com/windmill

THE MEETINGS & EVENT PLANNER 2018 •

81

FREESTATE

Bloemfontein


LIMPOPO

This popular tourist destination is located on the border between South Africa, Botswana, Mozambique and Zimbabwe

LANDSCAPES

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Boasting Unesco World Heritage sites as well as parts of the Kruger National Park, Limpopo is a mosaic of beautiful landscapes, ideal for any MICE activity.

Limpopo is home to many wood carvers, potters and beaders. It is also a land of myths and legends. Entertain delegates with stories of the Rain Queen, the female ruler of the Modjadji people who, according to legend, has the power to make it rain.

CULTURAL HERITAGE

82 • THE MEETINGS & EVENT PLANNER 2018

3

BIRD HAVEN

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Nylsvley, between Modimolle and Mookgophong, is the largest and best conserved flood plain in South Africa. A total of 87 of the 94 water bird species known to breed in Southern Africa can be found on this flood plain.

With numerous five-star guest houses and guest farms with conferencing facilities, Limpopo has become a haven for delegates who want a unique African experience without compromising on quality.

The game viewing is fantastic and possibly the best in South Africa. The Waterberg is a malaria-free big-five destination and is surrounded by a Unesco Biosphere Reserve. Limpopo hosts more than 3.6 million hectares of national parks, nature reserves and game farms, making up 70% of South Africa’s protected land.

FIVE-STAR HOSPITALITY

BIG 5


LIMPOPO

Polokwane

MEETING SPACES 10 MAX PAX 600 ACCOMMODATION 60 ROOMS

Garden Court Polokwane MEETING SPACES 2 MAX PAX 120 ACCOMMODATION 180 ROOMS GARDEN COURT POLOKWANE OFFERS a relaxing environment for productive meetings and events.

LOCATION The hotel is located in the heart of Limpopo province’s capital city - Polokwane, offering delegates a base from which to conduct business and explore the surrounding area.

ACCOMMODATION The rooms are furnished in calming neutral shades and equipped with a host of amenities such as USB plugs, writing desks, maxi showers, DStv and free WiFi. The ground-floor rooms open onto the hotel’s beautiful gardens. There is a choice of 178 standard rooms and two suites.

CATERING

MEETING AND EVENT SPACES The conference facilities can host up to 120 delegates and can be divided into two smaller venues ideal for intimate meetings, workshops and training sessions. The day conference package includes refreshments, venue hire and standard equipment.

The Matsakeng Restaurant offers buffet breakfasts, lunches and dinners. The restaurant also caters for group functions, business meetings, celebrations and special occasions. For a relaxed evening, guests can head to the Lapologa Lounge and Bar.

VENUES AND CAPACITIES Room Name

Cinema

Schoolroom

Banquet

Cocktail

Lapeng A + B (D)

120

81

80

120

Lapeng A

54

36

40

50

Lapeng B

45

24

40

40

Cnr Thabo Mbeki & President Paul Kruger Streets, Limpopo, Polokwane +27 (0)15 291 2030 gcpolokwane.reservations@tsogosun.com tsogosun.com

DISCOVER AN EXOTIC getaway in the heart of South Africa’s Limpopo province. This exquisite, Moroccanstyled complex boasts an array of exciting experiences for all ages and a number of excellent eateries that suit the palates of all types of patrons. LOCATION Conveniently located in Limpopo’s capital city, Polokwane, Meropa is within easy reach of the province’s best attractions.

ACCOMMODATION The newly opened Meropa Hotel in Polokwane invites guests to escape to a world of Moroccan-inspired grandeur and exotic delight. Designed to ensure superior comfort and convenience, Meropa Hotel is set to become one of the most highly rated hotels in Polokwane. Comprised of 54 standard rooms and six suites, this is the perfect location for your next midweek conference or weekend getaway.

MEETING AND EVENT SPACES

CATERING

Meropa is a comprehensive conferencing facility for worldclass business and leisure events. Boasting a state-of-theart conference centre, along with a wide range of fully equipped venues, it is perfectly suited for any occasion.

Giving you a choice of fast food, fine dining or everything in-between, Meropa Casino and Entertainment World is home to some of the best restaurants in Polokwane.

VENUES AND CAPACITIES Room Name Meropa A+B Meropa A or B Meropa A1/A2 or B1/B2 Ndhumba Lugundhu/Mugubo Vele Jembe Tavern Meropa Gardens Jembe Gardens Cultural Village

Min 200 50 25 80 500 100 100

Banquet Cocktail Cinema Outdoor Events Schoolroom 400 500 600 400 150 250 300 200 60 100 150 80 10 10 20 30 30 20 25 100 200 100 1 500 3 000 2 000 4 000 200 250 100 500 200 300 500 -

U-shape 150 100 60 9 20 15 -

Plot 59, Sterkloop, Roodepoort Road, Polokwane, 0700, Limpopo +27 (0)15 290 5400 meropa.banqueting@suninternational.com www.suninternational.com/meropa THE MEETINGS & EVENT PLANNER 2018 •

83


NORTHERN

CAPE

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THEN AND NOW

2

The Northern Cape is South Africa’s largest province, taking up about a third of the country’s total land mass. The capital of the province is Kimberley – a diverse and historically significant city. The province is easily accessible, with two major airports situated at Kimberley and Upington and a good road network.

The Northern Cape is home to many national parks and conservation areas, including the Kgalagadi Transfrontier Park (an international park shared with Botswana), the Ai-Ais-Richtersveld Transfrontier Conservation Park and the Augrabies Falls National Park. This largely arid regions is actually a wonderland of flora, fauna and birdlife.

NATIONAL PARKS

84 • THE MEETINGS & EVENT PLANNER 2018

The largest province in SA offers endless sights for sore eyes: the desert, ocean, bush, wide-open spaces and winding back roads

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DIAMONDS ARE FOREVER

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Every year, come springtime, Namaqualand bursts into bloom with its amazing displays of wild flowers. It is after the season’s first rains that the arid desert suddenly springs to life, with an almost endless stretch of colour and beauty. At this time of year, the Northern Cape is inundated by tourists and photographers wanting to capture this magnificent moment in time.

To the delight of prospectors, diamonds were first discovered in this area in the 19th century and sparked mass diggings and a diamond frenzy for many years. This manic activity led to what is now known as the Big Hole – the largest artificial construction found in the world. This fantastic display can be viewed from a viewing platform at the Kimberley Mine Museum, which makes for an equally fascinating openair visit.

Whether you’re a keen astronomer or just mesmerised by space, the Northern Cape unarguably offers the best stargazing in the world. The province’s lack of light and air pollution provides a mecca for stargazers and scientists. The establishment of the Square Kilometre Array near Carnarvon is testament to the unsurpassed quality of galaxy exploration in the province and the rural town of Sutherland is home to world’s largest astronomical observatory, which offers tours by appointment.

NAMAQUALAND FLOWERS

NEXT-LEVEL STARGAZING


NORTHERN CAPE

Kimberley MEETING SPACES 2 MAX PAX 240 ACCOMMODATION 39 ROOMS

RECREATING THE ENERGY and excitement of the historic diamond rush, the Flamingo offers a variety of entertainment and leisure activities in a unique setting. Named for the abundance of flamingos that make their home in the nearby Kamfers Dam, Flamingo is a destination that is synonymous with fun. LOCATION Ideally situated adjacent to the Kimberley Golf Club, Flamingo is an exceptional leisure and entertainment facility.

MEETING AND EVENT SPACES Expect superior conference facilities with state-of-the-art equipment and excellent service from the professional banqueting and service teams. The four-star rated conference facility offers a selection of superior conferencing and meeting venues in the modern and high-tech Flamingo Conference Centre.

ACCOMMODATION When looking for accommodation in Kimberley near the Flamingo Casino, the one-star Road Lodge hotel is ideally located. The perfect choice of Kimberley accommodation for business travellers, conference delegates or holidaymakers, the Kimberley Road Lodge offers 90 budget guest rooms, 24-hour service and convenience. The guest rooms are tastefully decorated and offer reasonable room rates, which remain constant whether for one, two or three persons sharing.

CATERING Flamingo is home to an excellent, family-friendly restaurant in Kimberley, which dishes up fantastic steakhouse fare and is one of the most frequented venues in the area.

VENUES AND CAPACITIES Room Name Flamingo Main Hall Teal & Sandpiper Boardrooms

Banquet Served 180

Boardroom -

Cinema 240

-

10

-

N12 Phakamile Mabije Road, Kimberley, 8301, Northern Cape +27 (0)53 830 2600 marthinus.nortje@suninternational.com www.suninternational.com/flamingo

THE MEETINGS & EVENT PLANNER 2018 •

85


Corporate Events | Conferences | Product Launches | Expo Stands

Ensure a unique event by allowing us to become and extension of your brand. With a nationwide footprint - we are your roadshow facilitators. We have a wide variety of exciting mobile bars to suite your every need.

0861 WE ROCK (93 7625) | info@barmotion.co.za | www.barmotion.co.za


SERVICES Create an impactful event by using the right supplier


EVENT PRODUCTION | CONCEPT IDEATION | DÉCOR DESIGN | AUDIO VISUAL & TECH DESIGN | CATERING | ENTERTAINMENT | EQUIPMENT @EventWizardsSA

+27 (0)12 460 5335 | info@eventwizards.co.za | www.eventwizards.co.za


SOS FOR YOUR NEXT EVENT?

CALL IN THE FOOT SOLDIERS Foot Soldiers offers a full range of reliable, high quality and well-trained staffing services within the dynamic MICE industry. Our reputation as one of the country’s leading front of house event staff suppliers is proudly upheld by our Troops on site at events of all sizes. Call on our specially trained, energetic and well-spoken Troops to assist on a range of functions, including:

We offer an ideal alternative to retaining a large permanent staff contingent, allowing you to call on our team for support only as and when needed. Our happy clients include: BMW, BET AFRICA, CHANNEL O, HOLLARD, NANDO’S, STANDARD BANK, RMB, SAB, SAMSUNG, MTV AFRICA, MERCEDES BENZ FASHION WEEK, ABINBEV, DELIOTTE, H & M and many more

Registration staff to manage manual or electronic registration. Professional, well-groomed ushers or beautiful hostesses to meet and greet clients with a smile at any event, as well as assist with guest logistics and client management. Other specialist services, such as race waterpoint staff, fashion show dressers and wine pourers.

Contact: 010 020 2999 info@soldiersgroup.com www.footsoldiers.co.za www.soldiersgroup.com www.promosoldiers.com


Trophies

Awards

Medals

A combination of your imagination and our experience For All Events

At Khoja Group, we take pride in our distinctive design skills, incomparable service, high quality, and of course, timely delivery

Contact details: +27(0)12 327 5885 www.khojagroup.net

info@khojagroup.net www.khojagroup.co.za

65 Von Weilligh Street, cnr Charlotte Maxeke Street, Pretoria West, South Africa


SERVICES

MOOVE Exhibition & Event Supplies Furniture and Decor Hire

MOOVE OFFERS A WIDE range of furniture rentals in South Africa, making the company an ideal events partner. WHAT THEY DO Moove Exhibition & Event Supplies focuses on larger events such as festivals, conferences and expos. The company offers a complete furniture rental and decor solution, providing services for high-profile events like the 2016 Durban July, DStv Delicious Festival and the ANC 105th Anniversary celebration. In addition to supplying furniture, a large portion of the business entails the manufacture of custom furniture, designed to meet the specific needs of every client and event.

WHY USE THEM Moove is synonymous with quality and service, and offers a swift turnaround in the unlikely event of returns or damaged items. The company prides itself on offering the widest range in South Africa. Managing director Joey Friedman operates a group of five companies within the local events industry under the LA Group of Companies, which has made its mark as an industry leader specialising in boutique furniture rentals and custom-made furniture and decor solutions.

ACCOMPLISHMENTS AND ACCLAIM

DID YOU KNOW?

MOOVE has over 200 000 furniture items stored in its 10 000 m2 warehouse in Johannesburg

Over the past four years, Moove has gained valuable insight into the events industry and sees growth and new opportunities year on year. The company is renowned for setting trends and brings out new ranges just about every week.

DIFFERENTIATOR Moove offers probably the widest premium furniture and decor rental range in South Africa.

68 Richards Drive, Midrand, 1685 +27 (0)87 550 9407 sales@moove.co.za www.moove.co.za

THE MEETINGS & EVENT PLANNER 2018 •

91


We s u p p l y f u r n i t u re f o r We d d i n g s , Exhibitions, Events and Sales

JOHANNESBURG

CAPE TOWN

jhb@inspirefurniture.co.za

cpt@inspirefurniture.co.za

076 644 0271

073 893 0315

www.inspirefurniture.co.za


SERVICES

Oyster King Food & Beverage

THE OYSTER KING is South Africa’s premier food theatre group, offering innovative culinary experiences to spice up events with something unique and unexpected. Let the Oyster King entertain your guests in the language everybody speaks, the language of food. WHAT THEY DO The Oyster King is a culinary entertainment company. Clients can choose from the company’s nine culinary roving royals: the Oyster King, Biltong, Sushi, Caviar, Bubbly, Macaron, Cake Pop and Ice Lolly Queens, or the Fortune Cookie Queens. Every one of these royals will entertain your guests while serving gourmet-inspired morsels.

WHY USE THEM Each brand activation is unique; a welltrained, personable promotional team serving oysters, sushi, caviar, macarons, bubbly, biltong, ice lollies, cake pops or fortune cookies to your guests makes its way around the crowd. All you do? Sit back and watch the beaming faces of your guests.

ACCOMPLISHMENTS AND ACCLAIM The concept first started with just the Oyster King, but nine culinary roving royals are available today. The company is also now able to deliver concepts based on different themes and as per the request of the client.

SLOGAN Enticing, enchanting and even educational

100 Strand Street, Cape Town 0860 697 837 info@oysterking.co.za www.oysterkind.co.za

THE MEETINGS & EVENT PLANNER 2018 •

93


CATERING SERVICES, FOR ALL EVENTS

BLOWING AWAY ALL

Expectations Taste Explosion is an ownerrun upmarket catering company. We focus on fresh food that is uncomplicated but looks good and tastes even better. We give generous portions and great service. Our food could

be described as fusion, comfort food with a professional finish. When you have a function you are assured that one of the owners – either Richard or Andreas – will be there to cook and oversee that everything runs smoothly.

LOCATION 18 Bordeaux Drive, Bordeaux, Randburg, 2194, South Africa

CONTACT Offi ce line 011 781 7547 info@taste-explosion.co.za

Richard Loubser 083 419 5959 richard@taste-explosion.co.za

Andreas Chrysostomou 082 856 2194 andreas@taste-explosion.co.za

taste-explosion.co.za


WHO THEY ARE WLB Automation offers a complete turnkey audiovisual, multimedia and related IT solution. The ability to put together a complete package that relieves pressure on the project manager or client is what makes WLB unique.

WHAT THEY DO WLB specialises in boardroom solutions in terms of audio, video, networking, automation and control of lighting, temperature and window dressings. Automation and control: WLB custom-programs a control system to suit your specific needs and applications, and supplies a company-branded screen interface that’s easy to use and understand. As AMX Ace certified programmers and installers, they supply, install and maintain AMX audiovisual control systems, which are simply the best in the business. Video conferencing: WLB supplies, installs, integrates and maintains all equipment and programming associated with a successful video conference. Video walls: WLB can custom design a video wall, made up of multiple flat-panel displays or rear-projection cubes.

WLB also supplies, installs and maintains professional video wall brands like Barco, Samsung and LG. Signal distribution: WLB uses professional AV management products from companies such as HDanywhere, Blue Stream and AMX to build a reliable system that works for you. WLB installations include: • projector installations; ceiling-mounted brackets and motorised lifts • projection screen installations; wall, ceiling and recess mounted • flat-panel display installations; wall and ceiling mounted • audio installations • video conference installations • control and automation installations • equipment rack installations • cabling installations; signal distribution of audio, visual, control and network signals. WLB sources, supplies and supports a variety of equipment that complements and enhances AV systems installations: • room bookings systems (AMX) • wireless presentation systems (Barco)

SERVICES

WLB Automation

Boardroom Media Solutions

• audio systems (Axium and AMX) • projector brackets (Vogels) • digital signage • AV connection pop-ups or cable enclosures. WLB only supplies and installs equipment that has been proven reliable, and offers: • on-site servicing • service-level agreements (structured to the needs of the AV installation with guaranteed response and resolution timelines) • maintenance contracts.

WHY USE THEM WLB is there from the start of a project right through to the final stage. To save time, stress and added expenses, WLB makes sure to properly plan each step of the installation well in advance. This allows the company to quickly and efficiently deal with unexpected issues that may arise.

SLOGAN It’s smart business, take control.

124 Vlei Road, Fairleads, Benoni +27 (0)11 568 1320 info@wlbautomation.com www.wlbautomation.com

THE MEETINGS & EVENT PLANNER 2018 •

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AppMyEvent is designed primarily for mobile use but also for tablets and desktops. It enables you, the event organiser, to plan all aspects of your events and pin on your boards the venues and service providers you want to use, as well as project managing through timelines and sharing with teams.

DOWNLOAD THE APP TODAY AND START PLANNING YOUR EVENTS WITH EASE. Event planners can: 1 Go to your app store and download

AppMyEvent.

2 Create an account. Use your

Facebook or Google+ sign-in details or your email address. You now have access to a tool that will change the way you plan events. 3 Create an event. Simply click on the Create Event icon. You will be able to name your event, provide a description, select a date as well as upload an image. 4 Search venues using venue type, location and capacity. Preview the venues that match your criteria. Each venue has information on its meeting spaces and capacities, accommodation and catering. There is also a photo gallery. Contact the venue directly for more information. Select the ones you like. 5 Search suppliers via type and location. Preview the selected suppliers to see what their speciality is,

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and see their work via the photo gallery. Contact the suppliers directly for more information. Select the ones you like. Your selected the venues and suppliers will automatically be added to your event board. You can add and remove them at any time. You can also edit your board’s dates, descriptions and images. Use the Notebook to add all your event notes – from your site inspection to food tasting notes, décor inspiration and so on. You can upload any word, excel or pdf document. Invite team members to view and add notes or paperwork about the event. You can also assign tasks to team members in the To Do section and track their progress via the timeline. See the latest Specials for top venues and suppliers. Access tips and tools in the Knowledge Hub to help you plan your successful and memorable event.

SO WHAT ARE YOU WAITING FOR? TAKE THE HEADACHE OUT OF ORGANISING YOU EVENT. Download AppMyEvent NOW!

The Planner

@ theplannerguru

@ theplannerguru


The Seychelles Islands... another world Seychelles welcomes Meetings, Incentives, Conferences and Events to the archipelago, as more and more hotels and exclusive island hideaways cater for Mice, One of the purest, most environmentally intact destination on earth to visit, No Visa is required, very safe, friendly people, land of perpetual summer,ethnicity and culture, Unique diversity of islands and a wide range of accomodations, A place like no other and another world entirely www.seychelles.travel

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