Brunswick School District

welcome

Proposal Booklet forThe Brunswick School District

RFP Specific Criteria

On the next few pages, please find an outlined and detailed Request for Proposal Specification Form for the Brunswick School District Geskus responses, including checkmarks and helpful notes, are added in blue.

Vendor Proposal Questions/Answers 1.What are your proposed package descriptions and costs?

A summary of our photography packages and associated costs is provided on page 30 of this proposal. These selections represent our most commonly requested school portrait options and illustrate the structure of our standard offerings.

This list is not comprehensive. We offer a wide range of additional packages and customizable options including digital enhancements, specialty prints...etc. designed to meet the unique needs of each school. Our online ordering platform provides a complete view of all available offerings and allows for tailored selections to best serve your students, families, and school community.

2. What is your photographer to student/staff ratio at portrait sessions?

We recognize that photographers are human and that maintaining consistent quality throughout a session is critical. Based on our experience and operational standards, each photographer can effectively handle up to 250 students per camera without any reduction in the quality of portraits that Geskus expects.

This ratio ensures that each student or staff member receives appropriate attention, while photographers remain able to maintain focus, consistency, and efficiency throughout the session.

3. What school incentives do you offer?

Information regarding the school incentives we offer can be found on pages 3, 38, 41, and 44 of this proposal. These incentives are designed to support schools in achieving their goals while providing added value to students and families.

We are committed to working with each school individually to tailor incentives to meet their specific needs, ensuring a flexible and mutually beneficial partnership.

4. Describe how parents contact you for customer service needs?

Customer service is a core pillar of Geskus. Understanding the busy schedules of parents many of whom mirror our own team - we offer multiple contact options, including toll-free phone, email, and website portal. Inquiries are typically resolved the same day, contributing to our 97% customer satisfaction rate, well above the industry standard of 70%.

5. What are three Maine school districts with whom you work?

We currently work with Yarmouth, Winthrop, and MSAD #52 school districts in Maine, in addition to many other schools throughout the state. Detailed references and contact information can be found on page 34 of this proposal.

6. What is your proposed length of agreement?

Our standard agreement length is three years, which provides stability and consistency for both the district and our services. We understand that making changes can be challenging, and we work closely with each district to ensure they are comfortable with the contract terms.

We are also open to discussing alternative agreement lengths to accommodate the unique needs and preferences of each school district.

7. Please provide a sample of your product.

As this proposal was submitted via email, a sample of our product has been attached to the email for your review. Should the district wish to receive a printed copy, we would be happy to provide one upon request.

8. Please confirm that you are able to meet yearbook photo requirements as described Yes, we can absolutely meet the yearbook photo requirements as described. We have extensive experience working with hundreds of schools throughout New England to fulfill their yearbook photography needs, ensuring high-quality images that meet each school’s specifications.

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Proposal Snapshot: Your School will receive the following complimentary service items from Geskus: ~ 3x5 print for every student, regardless of purchase ~ Staff picture package upon request for every staff member ~ complimentary classroom group/composite photo for each student, regardless of purchase ~ Staff ID card for every staff member ~ Student ID Card for every student member ~ SIS image exports for your schools SIS system ~ Visitor/Volunteer/Subsitute bages (25 of each) ~ Student & Staff directory books ~ Sticky print photos ~ Our “Scholarship Fund”: Geskus offers scholarship packages for families in need.

Scholarship packages are awarded at the school’s discretion and are indicated on picture day.

~ Our Family Discount Plan: For families with 3 or more children: Pay full price for the first 2 children’s orders and each additional childs order is FREE!

~ No Questions Asked” retake/refund policy. We believe no customer should be unhappy for any reason. We will do whatever is needed to make things right with limited involvement from the school.

~ Designated school coordinator ~ Top-Rated customer support with our industry leading customer service department

Geskus is also proud to offer your school the following Commission/incentives in addition to the above complimentary service items: ~ 20% commission on photo sales ~ Unlimited print credits ~ Custom Vinyl Banner

All of the above information can also be found throughout our proposal.

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thank you

for your time and consideration

Deciding which company to partner with for school pictures is not about words, it’s about actions.

We promise to fulfill all the needs of Brunswick School District and your community, exceeding expectations of service, value, innovation and quality. We promise to partner with you to create the best product and experience for everyone involved.

Over the next few pages, we invite you to learn more about what sets us apart.

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what matters mo

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ost:

safety quality service value teamwork innovation 9

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achieving school safety Before a new team member works their first day with us they have been through a three-step interview process, a multi-state background check, and a review of their social media presence. Once they pass through this rigorous process they join us on our campus for photography and procedure training.

It is impossible for us, in good conscience, to send a new hire out on their own so they partner with one of our seasoned lead photographers. This mentoring process has several quality control attributes linked to it and has proved a great path for us to train our new team members.

Each year we revisit our procedures and make improvements with your student’s best interest at heart.

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quality Quality encompasses so many things when it comes to a school portrait.

We take into account proper posing, capturing the most natural smile, printing on the best paper in the industry, and packaging the end product in a clean, safe manner.

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“All pictures came in today. Great turn around time. You guys ROCK!!”

- Donna Aubin - Auburn Village School

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service Simply put, we will be there when you need us.

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We will maintain an open line of communication, education, and support with our customers and clients. We value being dependable and honest with our school partners and the communities we serve.

- Kathy Venuti, Bradley School

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“I just have to say...you have a great team. This was the easiest, most professional picture day in my 22 years as a school secretary.”

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“ “I am so glad that we made the decision to use your company this year, and for the future, for school photos, yearbooks, etc.

I am beyond impressed with the quality of pictures and the customer service. Change can be scary for people but I knew from the moment I spoke with Stephen Marino that this was the best decision.”

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- Becky Ford, Barnard School

value We create all of our products and services, in our New England production facility. This helps keep our costs low, and we extend those savings to schools and families.

But, it’s more than price. We also believe in giving back to communities whenever we can. We are excited to sponsor school events, donate to local charities, volunteer a helping hand, support meaningful initiatives and offer scholarships to our partners.

Value comes from working with a company that believes in the day-to-day and the greater causes alike.

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teamwork We take teamwork to heart. We work as a team to bring you the best quality, value, and service of any company. As a collection of good people doing good things, we will always go the extra mile to make our customers and clients happy.

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“ - Jeanne Vlahos, Winthrop School 19

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I have been working with Geskus since stepping into my role at Winthrop School 13 years ago. Each year, the Geskus team continues to raise the bar with their professionalism and attention to detail, along with being super responsive if the need arises. We continue to appreciate our valued partnership with Geskus.

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innovation The driving force behind our passion.

We are empowered by the idea of making the school photography and yearbook publishing industry the best that it can be. We find ourselves constantly pushing the boundaries, being courageous, and remaining nimble along the way.

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Every year, we test new products and software. We are always working to improve the way we produce products and services in order to be a better company. Our open and honest partnerships allow us to learn and evolve.

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“I wanted to tell you that we were so impressed with your crew. They helped to make sure that everything ran smoothly. Most of all, they were kind, helpful, and easy to work with. Thank you so much!”

- Alison Bryant, Assistant Superintendent of Rochester Schools

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a brighter tomorrow Geskus – Where Philanthropy Meets Purpose.

At Geskus, we believe in the power of community, the strength of education, and the limitless possibilities that arise when we come together to support one another. Our commitment goes beyond providing exceptional services; it extends to enriching the lives of those around us. Introducing Geskus’ Philanthropic Program – a heartfelt initiative that defines our purpose and amplifies our mission to contribute meaningfully to society.

Education is the cornerstone of progress, and Geskus is passionate about cultivating an environment where every student has the opportunity to thrive. Our philanthropic endeavors are deeply rooted in supporting educational institutions with resources that make a lasting impact.

Additionally, through our philanthropic program, we support schools in organizing events that celebrate diversity, encourage creativity, and build a lasting sense of community.

Geskus is not just a company; we’re your partners in community building.

Collaborate with us to identify areas where we can make a meaningful difference—whether through financial support, volunteering, or other forms of assistance, we’re here to listen, understand, and act. Join hands with Geskus, and together, we make a difference. Let’s chat and embark on a journey of collaboration and positive change.

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Recently we made the switch to Geskus and we are thrilled! The pictures were high quality and the staff was professional and efficient. We were awarded the 2023 National Blue Ribbon Award and Geskus honored us with a beautiful school banner that we have hung proudly at our school entrance. Geskus has given us a level of customer service and care that is much appreciated!

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- Michelle Pitts - Rye Elementary School

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the fine deta

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ails:

yearbook pricing references support terms incentives 25

yearbooks We know that yearbook designing and sales shouldn’t be something you have to stress over. The process should be fun and easy.

We proudly partner with TreeRing for a yearbook solution that is sustainable and user-friendly. There is no minimum order, every order ships free, and a tree is planted for every book sold. Plus, their software is quick and easy to use, and support is always just a phone call away!

For more information visit us at: www.wearegeskus.com/yearbooks.

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school day pricing Even with the changing economy and inflation all around us, we are proud to say our pricing continues to be the most affordable in the industry and nearly 30% less expensive than some of our closest competitors. We don’t have surprise up-charges for backgrounds or hidden shipping fees. To put it simply, we keep our costs low by producing everything locally, in our New England production facility. We extend our savings directly to our customers.

Featured

starting at Our premium digital download, starting at just $9! It comes with a full copyright release, giving you complete ownership and the freedom to use it as you wish. It’s a customer favorite!

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$9

Deluxe

$52 3 - 8x10s

4 - 5x7s

2 - 3x5s

4 - wallets

ORDER ONLINE & GET THESE INCLUDED FOR FREE

Digital Download 1- Magnet

$28 1 - 8x10

2 - 5x7s

3 - 4x6s

4 - 3x5s

ORDER ONLINE & GET THESE INCLUDED FOR FREE

1 - Academic Calendar 1- Magnet

$15

Value

Most Popular

1- Academic Calendar

3 - 5x7s

2 - 3x5s

8 - wallets

Basic

$12

A la carte

1 - 4x6

2 - 3x5s

4 - wallets

4 - minis starting as low as

OR

OR

$9

.99

OR

per sheet

1 - 8x10

2 - 5x7s

3 - 4x6s

8 - wallets

Many more package options available to families online & on flyer *Pre-order pricing is displayed. Prices subject to increase after the ordering period ends.

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Senior Portraits

Geskus will coordinate with your High School’s yearbook advisor to receive data (Including parent email addresses). Geskus will then create informative emails that will go out to all seniors and their parents for information and scheduling purposes.

All senior portrait dates and times will be agreed upon between Geskus and the your High School’s yearbook advisor. Geskus offers flexible scheduling options to meet the needs of your school. Photography sessions will be available both during and after school hours, Including weekends if desired.

Portrait sessions may be scheduled at any of our outdoor senior portrait locations.

Although schools are not required to contract, contracting allows us to allocate more resources to a specific area because we are guaranteed students will sign up. When contracted, we photograph every senior, and they are required to use Geskus for their Senior Portrait. This allows us to offer a few free sessions days at the school that allow seniors a more flexible and easy option extremely close to home. * prices subject to change due to inflationary reasons only *

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Geskus is happy to offer 3 tiers of senior portrait options:

Basic - $59

Outdoors - Approx. 10 minutes includes 1 digital download includes yearbook selection photo

Standard - $159

Outdoors - Approx. 20 minutes includes 4 digital download includes yearbook selection photo

Premium - $229

Outdoors - Approx. 30 minutes includes 9 digital download includes yearbook selection photo

Elite - $329

Outdoors - Approx. 45 minutes includes 15 digital download includes yearbook selection photo Some Available Add-Ons Purchase all Digitals: $200 ($300 after Session) Add a Clothing Change: $9.99 (Adds 10 Minutes to your Session) Family Portrait Session: $159 (Adds 20 Minutes to your Session) * Please note that packages include digital downloads which are a $35 value per image and includes printing rights.

Following the student’s senior portrait session, families will be given access to their private online digital gallery of their portrait session. All communication will be done through email, including the confirmation of yearbook pose selection and purchase options.

Geskus will also provide scheduled updates of students photographed, not photographed and yearbook pose selection status. Your High School will need to provide a class list containing student names, parent emails and mailing addresses. Geskus always protects student data. We always follow the State’s Parent Data Privacy Laws.

Senior Images will be sent to the yearbook department via secure link. This link will include yearbook ready images and will be named according to your schools specs.Geskus’s senior portrait program is built around you. We allow you to be as hands off as you want with the confidence that our team will deliver high quality portraits on your timeline.

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references 98%

98% of our schools rate us 5 out of 5 for picture day experience and overall quality & service.

William H. Rowe School

Frank Harrison Middle School

Yarmouth High School

Yarmouth Elementary School

Winthrop Middle School

Winthrop High School

Winthrop Grade School

MSAD #52

220 McCartney Street Yarmouth, ME 04096 Brenda Van Dzura, Picture Day Contact brenda_vandzura@yarmouthschools.org 207-846-2499

52 School St Yarmouth, ME 04096 Miriam Epstein. Picture Day Contact miriam_epstein@yarmouthschools.org 207-846-3771

121 McCartney St. Yarmouth, ME 04096 Heather Young, Picture Day Contact heather_young@yarmouthschools.org 207-846-3391

286 West Elm Street Yarmouth, ME 04096 Jennifer Lainey, Picture Day Contact jennifer_lainey@yarmouthschools.org 207-846-5535 100 Rambler Rd Winthrop, ME 04364 Brooklyn Gaghan, Picture Day Contact bgaghan@winthropschools.org 207-377-2249

211 Rambler Rd Winthrop, ME 04364 Denise Mitchell, Picture Day Contact dmitchell@winthropschools.org 207-377-2228

23 Highland Ave A Winthrop, ME 04364 Kristen Barnes, Picture Day Contact kbarnes@winthropschools.org 207-377-224

486 Turner Center Road Turner, ME 04282 Abby Austin, Picture Day Contact abby.austin@msad52.org 207-225-1050

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terms & Responsibilities Geskus assumes the responsibility of providing proper notification for picture day. This includes posters to hang throughout the school, take-home postcards announcing the portrait dates and instructions, as well as electronic picture day and retake day notices to be provided to the school for use on the school website, newsletter and email blast.

Geskus will provide envelope order-forms to the school offices as needed.

Every student and staff member will be photographed on picture day, even if no package is purchased. A complimentary ID will be provided for each student and staff member photographed. Replacement IDs can be requested at any time and there will be no charge for ID reprints.

Geskus will handle all customer/parent calls and address any questions or concerns of all involved. Geskus will handle all processing of payments, including insufficient funds.

At Geskus we believe no customer should be unhappy for any reason. We offer a 100% money back guarantee and a ‘no questions asked’ retake/refund policy. We will work directly with the families involved with limited involvement from the school.

The schools will provide student and staff data to Geskus upon request, approximately two weeks before picture day. Data will be formatted in an excel file inclusive of student name, student ID number, teacher or team name, grade and any other pertinent information.

The schools will provide ample space for photographers to set up on picture day.

Additionally, the schools will provide a picture day schedule, and manage the flow of students to and from the photography location.

Geskus will mail home ALL picture packages within 3 to 4 weeks of picture day. All retake pictures will be delivered to the school for distribution. Geskus will sort all service items as requested by the schools and the schools will distribute these items upon their arrival.

Timelines Administrations from each school will select a picture date and retake date of their choice and work directly with their appointed Geskus Account Coordinator to secure available dates. Geskus has the fastest turnaround time in the industry - picture packages will be returned to the school within 4 weeks of picture day or retake day, respectively. All school services, including full IDs, directories, sticky pictures etc, will be returned to the school within 4 weeks of picture day or retake day, respectively.

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conditions Event / Candid / Club Pictures Upon request, Geskus can provide group, candid, and club pictures as needed for each school. From September 1st through December 1st and From April 1st through June 15th, we request a 3-week notification before any given event so we may properly coordinate. Upon request, Geskus can also provide coverage for Prom.

Senior Class Pictures / Senior Portraits / Graduation Photos Senior class photos are always complimentary. We can take any type of photos from rooftop panoramas to cap and gown photos in the bleachers. Every senior receives a complimentary print upon request.

Senior portrait services are available at any of Geskus’ portrait studios as well as our pop-up on-location sites. We always have a studio available in our Seabrook, NH location and other studio spaces rotate yearly. Marketing for senior portraits can be provided to the high school upon request and yearbook pose selection is always complimentary.

Geskus can provide coverage for commencement for the high school each year, if requested by the school.

Additional Services We believe you should love your school photography provider, and we want to be the partner you can rely on for all of your needs. Please ask us for any items you do not see explicitly listed within this document.

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we believe in... complimentary classroom group photos or composites Classroom composites or classroom group photos are always included complimentary. Each student will receive a composite or group photo regardless of whether or not an order is placed.

complimentary background choices We have a wide variety of background choices that change seasonally to keep things exciting. We never charge for background selection - students and staff can have any background they prefer.

“No Child Left Empty Handed” Each student will receive a cover sheet that includes a 3x5 portrait and two safety cards.

affordable digital image options Geskus offers digital image downloads that are accompanied by a copyright release. Images are sent directly to the parent’s email and the transaction takes place securely online.

a wide variety of picture packages We strive to offer a variety of desirable order options. Our packages are designed to appeal to every audience with a multitude of price points. We keep our prices as low as possible to offer the best value to our customers, never sacrificing quality.

low-cost a la carte prints We always offer a la carte options on our order form flyers. This allows customers to place an order for exactly what prints they would like, in any combination they prefer. Nearly 60% of all orders placed are a la carte.

the ease of online ordering We offer a robust and mobile-friendly online ordering option. Parents can pre-order ahead of picture day and up to 72 hours after picture day has ended. They can also revisit us any time after photos have been processed to post-order online.

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a few perks Some things should always be included.

Please see below our list of complimentary service items that we provide to every school partner:

Each staff member will receive a staff picture package, upon request.

Each student and staff member will receive a customized ID (barcoded if needed) Complimentary replacement IDs can be produced at any time.

Customized visitor, volunteer, and substitute badges upon request.

Student directories and sticky pictures are provided to each school, as needed.

Staff group photo, upon request.

Our Family Discount Plan: For families with 3 or more children: Pay full price for the first 2 children’s orders and each additional childs order is FREE! Our “Scholarship Fund”: Geskus offers scholarship packages for families in need. Scholarship packages are awarded at the school’s discretion and are indicated on picture day.

Geskus has a “no questions asked” retake/refund policy. We believe no customer should be unhappy for any reason. We will do whatever is needed to make things right with limited involvement from the school.

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here for you Our team is comprised of talented, compassionate, and fun individuals. We live and breathe school pictures and community support. We will go the extra mile to make sure our customers and clients are happy. .

Questions? Just ask! No idea is too big, no inquiry too small. We are here for you, for anything you may need.

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Richard Carroll President/CEO Rich is the heart and soul of Geskus. He is a champion of teamwork and morally conscientious decision-making. He motivates the Geskus Team to treat others with fairness and kindness, and he actively supports the school communities that we service. With two children in NH schools, he understands the importance of a school photo and will do anything to make a customer or client smile.

Stephen Marino Head of Sales Stephen is filled with passion and positivity. His positive energy is contagious and brings it with him whenever he goes. He loves meeting new schools, telling them about our company brand and initiatives. Building partnerships that are based on trust and transparency (with a little fun mixed in too) is what Steve enjoys most. When not at work, he spends his time with his wife and three children adventuring in greater New England, and coaching his children’s baseball, softball and basketball teams.

Aimee Arsenault Head of Client Relations Beginning her career in the school picture industry while still in high school, Aimee has worked in nearly every department including photography, customer service and sales. As the Head of Client Relations, Aimee works closely with Rich Carroll and the CX team to make sure that every school has an amazing picture day experience.

Her knowledge and experience help her to build personal, meaningful relationships with every school that Geskus works with.

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the good stuff

Everyone loves gifts & incentives. We want to be both the best picture day and yearbook publishing provider for your school, as well as the best partner. The gifts below will be awarded for each year of our agreement.

Your Print Partner: Need something printed? Just let us know, we are happy to provide any help that we can to your school.

Total Allowance: Unlimited Complimentary Custom Banner: We’re here to help your school advertise! Need a custom school banner? We are happy to provide a banner for each school ($199 value per banner) Here’s a few ideas: Upcoming Book Fair, Back-to-School message, Anti-Bullying message, School banners must be designed 4 weeks prior to need-by-date.

Total Value: $1,194

Your Philanthropic Partner: Whether through financial support, volunteering, or other forms of assistance, we’re here to listen, understand, and act. Join hands with Geskus, and together, we make a difference. Let’s chat and embark on a journey of collaboration and positive change.

Refer to page 21 & 22 for more information

Total Value: Lets Collaborate!

20% Commission: We are proud to offer the Brunswick School District 20% commission on gross sales from picture day. This allows each school to earn money back as a fundraising opportunity.

All gift incentives and commissions will be provide at the earliest convenience of Geskus and within 30 days of the last customer payment received from each picture day event.

Total Allowance: Unlimited Potential!

Family Plan: We are proud to offer The Brunswick School District the best family plan in the industry. For families with 3 or more children: Pay full price for the first two children’s orders and each additional child’s order is FREE!

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the bottom line: Print Credits, $1194 in custom banner design, Philanthropic Collaboration, 20% commission on all gross sales, the best Family Plan in the industry, and the priceless value of a local trusted school photography partner.

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Testimonials

“As always, I repeat myself by saying that I am always in good hands with anyone from Geskus. Thank you so much. You are the bomb diggity!”

- Donna Aubin, Auburn Village School “I have always been impressed by the attention that Geskus has paid to us early on, and their persistence has reflected always positivity!”

- Bill Longergan, Campbell High School

“Even in the midst of a rough few covid years, Geskus has been very flexible in working with and accommidating our needs and the needs of our parents, Thank you!”

- Michael Beachy, Grantham Village School

“Thank you for being so helpful. I really do love Geskus! Everyone is always so helpful and willing to do whatever it takes.”

- Theresa Blades, Ellis School “I just have to say...you have a great team. This was the easiest, most professional picture day in my 22 years as a school secretary.”

- Kathy Venuti, Bradley School “What a wonderful group of photographers you sent us today! Thank you! I think this was one of the best picture days we have ever had!”

- Marla Miller, Merrimack Valley Middle School “Thank you! Your representative was great with the kids and staff. It was a very nice first experience with your company. So far, I am very happy we made the switch from Life Touch.”

- Jeremy Hillger, Sandwich Central School All the photographers were great and we kept each other informed as the morning progressed. Thank you again for your flexibility with sending the 5th camera to us, it worked out great.”

- Susan Piper, Hudson Memorial School “I want to let you know that our experience was very good. The photographers were on time and need little assistance setting up. The whole picture taking process was extremely smooth. Thanks again!”

- Jeanne Tehven, Bristol Elementary School “Thank you very much for your contact and communication. Both you [Renee] and Aimee have been very responsive to any needs we have had and supportive of the school.”

- Brian Beaverstock, Crescent Lake School

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“The team you sent ROCKED IT!! They were so friendly and patient with the students and professional and kind with staff involved in picture day. Much appeciated and the lead communicated effectively and frequently and treated his team very well.”

- Laurie Relinski, Portsmouth High School “Thanks, Renee! We love working with Geskus and you!”

- Joseph Clarke, Franklin Elementary School “Our day went really well here. Andrea was very pleasant, professional, and so nice to work with! We had several staff members mention that she was great with the kids as well as the adults. Please let her know that we appreciated her being calm and friendly, in the midst of elementary picture day shuffle!”

- Julia Allen, KRES at Bradford “Thank you so much! Your team was very professional and we quickly moved through the schedule. All went well at Spofford.”

- Karen Hussey, Spofford Pond School

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“I wanted to tell you that we were so impressed with your crew. They helped to make sure that everything ran smoothly. Most of all, they were kind, helpful, and easy to work with. Thank you so much!”

- Alison Bryant, Assistant Superintendent of Rochester Schools

“I wanted to make sure you are aware of the delightful Geskus team which was sent to us last week! A very successful day, batches of students in and out of the camera sets.

Your photographers are so kind and friendly with the students. Much appreciated.”

- Amy Digby, Doyon School

thank you Thank you again for your time and consideration. We look forward to working with you.

Questions about this proposal booklet?

We’re here to help: stephen@wearegeskus.com (603) 988-9614 47

(800) 948-1120 | wearegeskus.com