2026 MiAPPA SUMMER CONFERENCE MISSION CRITICAL
Innovating for Impact: Advancing Educational Facilities Through Infrastructure and Operational Excellence
Definitions
What is the difference between a NEEDS ASSESSMENT and a FACILITY CONDITION ASSESSMENT?
From Reactive Needs to Strategic Facility Planning
Beyond the Clipboard: A Comprehensive Approach to Facility Planning
Needs Assessment
• Identify systems that are broken
• Needs assessments
• Walk the building
• Note deficiencies
• Determine cost of correction
• Done with a clipboard
• Provides a “single point” in time assessment
• Not getting “forward look”
Facility Condition Assessment
+ NEEDS – SHOULD BE A FACILITY
CONDITION ASSESSMENT
• EVALUATION OF ALL BUILDING AND SITE SYSTEMS
• LOOK AHEAD 10 – 20 YEARS
• BASED ON LIFE CYCLE
• COST – INDEXED FOR LOCATION AND INCREASES
Facility Condition Assessment Team
Import building & systems lists Integrate CMMS data
Field assessments with Prior Assessments
Industry data: BOMA, Uniformat
Funding and Condition
1.Roof $123,543
2.Lighting $75,000
3.Sewer $135,000 4.Access $83,000
Industry benchmark data – RS Means
Report / Measure
Prioritize/ Budget
1.Roof $123,543
2.Lighting $75,000
3.Sewer $135,000
4.Access $83,000
Collection
+ ASSESSMENT TEAM
• ARCHITECT(S)
• ELECTRICAL ENGINEER
• MECHANICAL ENGINEER
• CIVIL ENGINEERS/LANDSCAPE ARCHITECTS
+ ASSESS ALL BUILDING AND SITE COMPONENTS
• QUANTITY
• PHOTOGRAPHS
• CONDITION
• LIFE-CYCLE YEARS REMAINING
+ QUALITY CONTROL REVIEW
+ DATABASE COMMITMENT
Collection
Facility Assessments: Consistent & Objective
FACILITY ASSESSMENTS: CONSISTENT AND OBJECTIVE
Enrichment
+ BOMA
• BUILDING OWNERS & MANAGEMENT ASSOCIATION
• LIFE-CYCLE OF EACH SYSTEM + RSMEANS
• INDUSTRY STANDARD CONSTRUCTION COST DATA
• ADJUSTED FOR REGIONAL COSTS
+ PROVIDES INFORMATION ON WHEN A SYSTEM NEEDS ATTENTION AND THE PROBABLE COST
Analysis
+ PRESENT DRAFT DATA FOR REVIEW
+ COACH ON EXPLORING “WHAT’S IN THE DATA?”
+ COACH ON TURNING DATA INTO A CAPITAL PLAN
+ FINAL PRESENTATION OF FINDINGS (POF)
Analysis
Dashboard
Dashboard
Work Plan Dashboard
Work Plan Dashboard
Facility Master Plan
Definitions
How can research and good planning save first-time costs and operational expenditures?
Planning Beyond First Cost
How Research and Strategy Reduce Long-Term Operational Expenses
Case Study
Using Research and Fire Modeling to Reduce First Cost and Long-Term Operational Expenses
• “No Mechanical Smoke Evacuation Required.”
• “Performance-Based Design Approach.”
Performance-Based Fire Modeling Strategy
Research and Simulation Replaced Assumptions
Visibility Study Animation at 6’-0” Research-Based Decisions Improved Safety AND Reduced Cost
Visibility Study Animation – 3D
Research-Based Decisions Improved Safety AND Reduced Cost
ASET vs. RSET
Proving Occupants Could Safely Egress Without Mechanical Smoke Evacuation
Key Definitions
• RSET = Required Safe Egress Time
• ASET = Available Safe Egress Time
Mission-Critical Planning Creates Long-Term Value
Research-Based Decisions Improved Safety AND Reduced Cost
Key Outcomes
✓ Maintained occupant safety
✓ Met NFPA 101 communicating space requirements
✓ Eliminated unnecessary mechanical smoke evacuation
✓ Reduced operational complexity
✓ Improved long-term maintainability
✓ Preserved architectural openness and student experience
Operational Simplicity = Long-Term Savings
The Best System May Be the One You Never Install
Comparison
Avoided Systems
Avoided Long-Term Burden
Roof smoke exhaust fans Maintenance
Smoke control dampers Testing
Dedicated controls Commissioning
Emergency power upgrades
Energy consumption
Smoke control sequences Failure risk
Firefighter override panels Lifecycle replacement
Definitions
How can the Owner get the most VALUE for the money they spend on capital projects and maintenance?
Maximizing Long-Term Value
Strategic Planning for Capital Investment and Maintenance
what are you buying
Balancing Expectations
Research-Based Decisions Increase Value
Key Project Components
money/budget
time/schedule
quality/design
Traditional Project Cost Control
Cost to Change
Design Value Matrix
Cost to Change
Typical Life Cycle Costs: 40 Years
Research-Based Decisions Increase Value
✓Construction Cost
✓Financing
✓Capital Expenditures
✓Operating Costs
✓
Typical Life Cycle Costs: 40 Years
Research-Based Decisions Increase Value
✓Construction Cost
✓Operating Costs
✓Personnel Costs
✓Students
Construction Operating Costs Personnel
✓Source: Joseph Romm, Lean and Clean Management, Kodansha International, 1994
Energy Star Target Finder
Target-Based Decisions Increase Value
Sample Operational Cost Goal: Utilities maximizing investment &
minimizing
life cycle costs
Annual Utility Costs Savings
New, High-performing, and ENERGY STAR Certified Building vs. 1960’s Building
ENERGY STAR certified buildings use about 35% less energy than typical peer buildings.
Definitions
How can educational facilities increase student ENGAGEMENT, improve recruitment and retention, and strengthen institutional identity?
Visioning & Stakeholder Engagement
Using Collaborative Visioning and Stakeholder Engagement to Create Mission-Critical Learning Environments
KRESA Visioning & Stakeholder Engagement
Lessons from the KRESA 4-Day Collaborative Design Process
Facility as a Statement of Value
Value of the New CTE Center:
• Signals value and relevance through strong curb appeal that attracts students, families, educators, and employers
• Flexible, future-ready spaces that adapt to evolving industries, equipment, and instructional models
• Strategically located to support efficient transportation, industry partnerships, and realworld work-based learning along the I-94 corridor
• A shared community asset, providing access and use during non-peak school hours
Designed to build 21st-century skills—for students and the broader community.
Delegate Leadership – Build Empathy
Visioning & Stakeholder Engagement - Choice
Recommendation:
Based on a group vote from the visioning and stakeholder engagement workshops, the recommendation is to select Visioning Option No. 3, “Discovery Trail,” is the preferred option to further develop during conceptual design.
New Career Center | Concept Design
New Career Connect Center | Concept Design
New Career Connect Center | Concept Design
First Floor Plan
New Career Connect Center | Concept Design
Second Floor Plan
Gound Breaking
Bridging Communities
Threshold Experience
Welcome
KRESA Opens, May 2025
KRESA Opens, May 2025
Opportunities!
KRESA CCC
