Geelong Regional Library Corporation Annual Report 2010

Annual Report 2009/10 Our community our library

Our Vision A strong vibrant connected community enriched by reading and emboldened by learning through access to the world of information and knowledge.

Our Mission We are an exemplary library delivering high quality services, programs, spaces and experiences that create opportunities for our community to read, learn and connect with each other through ready access to information and the expertise and knowledge of our staff.

2

Goal One

Stronger inclusive communities

Access to ideas and a love of reading

We aim to provide a place and a space that is welcoming, engaging and accessible by all in our community who want to read, learn and access information. We embrace and celebrate all cultures, we acknowledge and appreciate diversity in heritage, ideas and abilities, and by facilitating connectedness contribute to personal, community and regional growth. We exist in and for our community, welcoming in and reaching out to all who wish to use the library.

Our Goals

Goal Two

Learning and literacy for all

Our goals focus on people, and our role in helping the community to read, learn and grow.

We aim to be a centre for learning and literacy development. We work in partnership with others to ensure that every member of our community is encouraged to and has an opportunity to learn to read – for pleasure, for work and for life. We use information resources and technologies to enable people to access, interact with and create information and acquire knowledge.

Goal Three

We aim to be a window on the world of information and ideas. We are a centre of excellence for the written word, literature and literary culture. We engender a love of reading in all people from an early age, we inspire the search for knowledge and we foster a spirit of discovery and enlightenment.

Contents 2009/10

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

Report from the Chair

4

Report from the CEO

5

About Geelong Regional Library Corporation

6

Our Corporation Our Achievements Governance Our Board Our Performance

6 7 8 8 10

Our Libraries

12

Membership Library Infrastructure Projects Our Collections

12 16 18

Our Events & Programs

20

Our Services

24

Reference & Information Services

24

Our Community

25

Community Networks & Support

25

Our Team

28

Staff Training & Development

30

Financial Statements

33

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Report from the Chair On behalf of the Board I am pleased to present the 2009/10 Annual Report of the Geelong Regional Library Corporation.

The report clearly shows that library services are improving, expanding and importantly our community is experiencing greater access to a wide range of collections, programs, events and on-line library services.

During 2009/10 a new website was launched, opening hours were extended at Corio, Belmont and Torquay libraries, and a fully redeveloped Belmont Library was opened to the public.

GRLC was chosen as one of seven major case studies for a statewide and comprehensive analysis of the economic benefits of public libraries in Victoria. The study commissioned by the Library Board of Victoria and undertaken by SGS Economics, found that: “the benefits of public libraries are wide ranging and encompass the value delivered to library users directly and indirectly including: • The services and programs made available to users by public libraries; • The social interaction facilitated in public libraries; • The sense of place and enhanced local amenity afforded by public libraries;

4

•

•

•

Environmental savings generated through continued re-use of library collections; Public library contribution to language and computer literacy; and Public library facilitation of improved education, career development and health outcomes.”

The analysis found that the Geelong region’s libraries generate economic activity in the following ways: • $26,800,000 income generation • $3,690,000 in value added income generation • 168 jobs in host economies • $7.46 economic benefit and $4.23 economic activity

for every dollar invested in the Geelong Region’s

libraries.

Our region’s libraries are indeed contributing significantly to community and economic wellbeing.

I would like to thank my fellow Board members for their commitment to our regional library and our library staff for their dedication and high standard of customer service.

Cr Rod Macdonald Chair, Geelong Regional Library Corporation

Report from the CEO Well it is official, our libraries are getting busier. The 2009/10 year demonstrates a continuing upward trend in physical and website visits, loan of print and electronic collection items and attendances to lifelong learning programs. It is thanks in no small part to the Library Board.

The Board is to be congratulated for their tremendous vision and strategic work undertaken to bring an improved and expanded suite of relevant library services to the community.

Library staff are working diligently to deliver the 150 key actions and initiatives detailed in the Reading Revolution, new generation libraries: Library Plan 2008-2013 adopted by the Board in May 2008. This includes regular library services the community have come to enjoy and expect as well as introducing a range of new and exciting initiatives.

This year new initiatives have included the introduction of the Open Mind Lecture Series, Youth Week activities, author events, extended early childhood literacy programs including Preschool Storytime at all libraries, weekly Babytime Nursery Verses sessions for new parents and their babies, 12 Months of Languages multilingual storytimes, increased levels of outreach services provision, expanded range of electronic databases and Homework Help programs. Greater levels of capital investment have enabled

increased purchasing in lending collections, the overhaul of Information Technology infrastructure to ensure robust provision of e-service delivery and library operations, Radio Frequency Identification (RFID) Technology rolled out to Belmont, Geelong and Ocean Grove libraries and more public access Internet computers.

I would like to take this opportunity to thank the Library Board for the vision and energy they bring to the organisation and for their great advocacy activity to ensure sustainability into the future. I would also like to thank library staff for translating the vision into action and making it all happen.

Patti Manolis CEO, Geelong Regional Library Corporation

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

5

About Geelong Regional Library Corporation

Our Corporation The Geelong Regional Library Corporation was created in March 1997 in accordance with sections 196 and 197 of the Local Government Act 1989. The Corporation is an autonomous body that provides library services to all residents of the Borough of Queenscliffe, City of Greater Geelong, Golden Plains Shire and Surf Coast Shire.

Golden Plains Shire

City of Greater Geelong

Port Phillip Bay Corio Bay

Our Community The Geelong Regional Library Corporation covers an area of 5,512 square kilometres with 13 static libraries and three mobile libraries.

Members as Municipality Population Members % of Population Borough of Queenscliffe

6

Borough of Queenscliffe Bass Strait

3,256

2,560

79%

Golden Plains Shire 17,681

1,379

8%

Greater Geelong

211,841

81,265

38%

Surf Coast Shire

24,442

6,895

28%

257,220

92,099

36%

TOTAL

Surf Coast Shire

Victoria

N

Our Achievements - 2009/10 Highlights Strategy

•

84,554 Public Access Internet bookings.

•

444 individual YourTutor sessions (32% increase)

•

RFID and wireless rolled out in several libraries

•

Community Library Service established

RLC featured as major case study library in G statewide Economic Benefits of Public Libraries project commissioned by the Library Board of Victoria

Programs and Events

•

Mobile Library Services Review completed

•

1,470 events and programs (46% increase)

•

eading Revolution, new generation libraries: Strategic R Objectives 2010/11 developed

•

637 preschool storytime sessions

•

Strategic Marketing Review and Plan completed

•

3,299 attended school holiday programs

•

4 community partners supported our programs and 4 services

•

38,593 attended library events and programs

•

•

ity of Greater Geelong Public Library Buildings C Development Strategy adopted by City of Greater Geelong in September 2009

Projects

Activities

•

Draft Disability Action Plan developed

•

92,099 members

•

Pierre Gorman Award received

•

12,628 new members

•

•

1.3 million visits to our libraries

F riends of the Library feasibility study completed

•

2.3 million loans

•

4.1 million visits to our website

•

23,217 full text downloads (97% increase)

•

6% increase in the number of public access Internet 2 computers 90,450 reference enquiries (5% increase)

•

Library services

(65%)

•

Depreciation/new stock

(17%)

•

General works

(10%)

•

Administration/professional services (8%)

Special Grants Premier’s Reading Challenge GRLC received $49,533 from the Premier’s Reading Challenge Book Fund allocation for 2009/10 Fresh Food Kids Community Grant (Woolworths Supermarkets) - $500 Children’s Week 2009 Literary Explosion Shell Geelong Refinery Community Grant $1,000; Community Arts Grant Cultural Development Unit CoGG $5,000; Dept of Education and Early Childhood Development $1,500 (via Public Libraries Victoria Network) Dept of Education & Early Childhood Development Education Week Grant (Storytrain) $1,200

The Financial Report for 2009/10 shows that income was derived from:

Services •

Finance

The major areas of expenditure included:

•

Member Councils

(75%)

•

State Government Grants

(21%)

•

Fees, charges and interest

(4%)

Dept of Education & Early Childhood Development, Barwon South Western Region Ongoing funding for The 12 Months of Languages program Pierre Gorman Award $15,000 from the Library Board of Victoria

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

7

Governance

The Geelong Regional Library Corporation is governed by the Regional Library Board whose responsibilities and authorities are similar to those applying to councils and include policy determination, strategic planning and service evaluation.

Board meetings are held regularly and are open to the public.

Representation on the Board and the selection of delegates is determined by the Regional Library Agreement adopted by the Member Councils.

2009/10

Our Board Our Board 2009/10

Board Members

Cr Rod Macdonald (Chair)

Cr Barbara Abley

Cr Helene Butler

Cr David Cotsell (Deputy Chair to 1 Feb 2010)

Cr Cameron Granger

Cr Joe Remenyi

Cr Andy Richards (From Nov 2009 and Deputy Chair from 1 Feb 2010)

Cr David Saunderson (to Nov 2009 )

Cr Rod Macdonald (Chair), City of Greater Geelong Cr Barbara Abley, City of Greater Geelong Cr Helene Butler, Borough of Queenscliffe Cr David Cotsell (Deputy Chair to 1 Feb 2010), Golden Plains Shire Cr Cameron Granger, City of Greater Geelong Cr Joe Remenyi, Surf Coast Shire Cr Andy Richards (Member from Nov 2009 and Deputy Chair from 1 Feb 2010), City of Greater Geelong Cr David Saunderson (to Nov 2009), City of Greater Geelong

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Board Initiatives and Strategic Planning The Board instigated several initiatives and adopted key strategic documents: • Annual Report 2008/09 • Annual Financial Report 2008/09 • P articipated in statewide Economic Benefits of Public Libraries project commissioned by the Library Board of Victoria • R eading Revolution, new generation libraries: Strategic Objectives 2010/11 • 2010/11 Budget and Strategic Resource Plan • I nformation and Communications Technology (ICT) Strategic Plan 2009/13 • Forward Motion: A Review of Mobile Library Services • Strategic Marketing Review and Plan • O ccupational Health and Safety Audit Recommendations adopted • Collection Development Policy reviewed and updated • G RLC Board and Senior Management Strategic Planning Workshop • C ompletion of City of Greater Geelong Public Library Buildings Development Strategy adopted by City of Greater Geelong in September 2009 • T he Chair and CEO undertook a three day study tour of leading libraries in Auckland, Christchurch and Wellington, New Zealand.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

9

Our Performance The Reading Revolution, new generation libraries: Library Plan 2008-2013 supports our vision with a range of actions that are measured through a number of key performance indicators (KPIs).

Achievements in the first and second years of the plan are detailed here.

Indicator

Measure

Target/standard

2008/09 result

2009/10 result

Membership

Members as % of population

47% by end of 2013

36.5%

36%

Collection

Number of collection items per capita

2

1.4

1.4

Library use

Number of annual library visits (virtual) per capita

Equal to or above average for Victorian Public Library Services

0.9 (virtual)

1.4 (virtual)

4.8 (physical) (state av 5.3)

4.9 (physical)

Number of annual library (physical) visits per capita Access to information technology

Number of public access Internet computers per 1,500

1 computer per 1,500 population

57 computers (shortfall of 114)

77 computers (shortfall of 94 )

Program participation

Number of participants in library programs and activities

Measured by program participation counts

37,346

38,593

(110% increase)

(3% increase)

User satisfaction

Library user satisfaction

Overall satisfaction rating of 4.5 or higher out of 5

4.5

4.5

Community strengthening

% of library users that believe

User rating of 4.2 or higher out of 5

a. 3.7

a. 3.8

b. 3.9

b. 4.0

c. 3.5

c. 3.8

a. The library is a hub for community activities and connections b. Encourages reading c. Helps build literacy skills

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Indicator

Measure

Target/standard

2008/09 result

2009/10 result

Social inclusion

Library members by postcode

Increased membership in targeted areas

1,495 new members in Corio

1,681 new members in Corio

1,118 new members in Newcomb

1,223 new members in Newcomb

4,508 program participants in Corio

4,798 program participants in Corio

4,300 program participants in Newcomb

5,637 program participants in Newcomb

Library participation programs and statistics

Increased participation of ‘hard to reach’ groups

54 outreach activities involving 1,769 participants in Corio 15 outreach activities involving 218 participants in Newcomb Partnerships

Scope and level of engagement of community organisations and groups in library service planning and delivery

Measured by involvement of community organisations and groups

35 program and service partners

44 program and service partners

Funding

Library funding per capita

Equal to or above the median level for Victorian Public Library Services

Member Council - $17.40 per capita (State median $22.71 08/09)

Member Council - $20.05 per capita (State figures 09/10 not yet available)

Overall – $24.45 (State median $28.76 08/09)

Overall - $26.29 per capita (State figures 09/10 not yet available)

25.8m2

26.1m2

Facilities

Floor area per capita

39m2 per 1000 population

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

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Our Libraries

Membership There are currently 92,099 members. During 2009/10 12,628 new members joined our libraries.

City of Greater Geelong Golden Plains Shire Surf Coast Shire Other Total

202 10,472

Online catalogue visits

555

6,288

15,924

1,078

1,320

Belmont

14,198

82,565

153,698

9,547

5,418

Chilwell

1,483

37,780

62,879

3,376

4,556

10,262

163,343

258,635

9,738

5,176

Corio Drysdale

5,510

152,327

159,466

14,494

7,242

1,045

Geelong

19,503

211,799

384,251

23,603

14,767

Geelong West

8,570

150,812

297,742

14,091

8,381

Grovedale

1,135

45,475

95,876

5,666

4,012

Highton

2,775

91,134

156,520

9,692

5,971

Newcomb

7,138

95,623

181,731

11,381

10,363

Ocean Grove

7,756

101,078

200,788

9,994

7,090

Queenscliff

2,560

26,829

57,948

4,579

3,004

Torquay

4,873

60,480

121,299

7,405

5,135

Golden Plains Mobile

1,379

13,380

45,279

2,113

1,987

Greater Geelong Mobile

1,935

16,875

54,688

3,925

1,659

Surf Coast Mobile

2,022

14,516

39,073

2,183

4,369

Other

445

1,412

3,159

Total

92,099

1,271,716

2,288,956

611 12,628

358,815 4,112,745

Online retrievals

23,217

Wireless sessions

5,231

Total

4,500,008

Note: 1. Items reserved via online catalogue

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Reference enquiries

298

Library usage - virtual Website visits

Members Visits Loans Reservations

Barwon Heads

New Members Borough of Queenscliffe

Library usage - physical

180,810 Note 1 313,675

90,450

Visits to our libraries

2007/08 2008/09 2009/10

Barwon Heads

6,288

% variance on previous year

3,937

4,525

39%

Belmont

208,450

202,042

82,565

Chilwell

4,4235

40,154

37,780

-6%

-59% Note 1

Corio

146,885

143,254

163,343

14%

Drysdale

145,737

146,548

152,327

4%

Geelong

232,366

211,507

211,799

0%

28,967

110,787

150,812

36%

Geelong West Grovedale

10,137

15,288

45,475

197% Note 2

Highton

48,265

48,069

91,134

90% Note 2

Newcomb

65,773

89,656

95,623

7%

Ocean Grove

96,706

93,520

101,078

8%

Queenscliff

25,877

26,421

26,829

2%

Torquay

54,294

58,131

60,480

4%

Golden Plains Mobile

11,323

11,366

13,380

18%

Greater Geelong Mobile

19,201

17,776

16,875

-5%

Surf Coast Mobile

19,669

17,769

14,516

-18%

Other Subtotal Website visits

2,018

1,591

1,412

-11%

1,163,850

1,238,404

1,271,716

3%

232,002

216,004

358,815

38%

Online catalogue visits

1,348,990

3,162,484

4,112,745

30%

Total

2,744,842

4,616,892

5,743,276

24%

Notes: 1. B elmont Library was closed from July 2009-March 2010 for redevelopment

2. Grovedale and Highton libraries opened extended hours while Belmont Library was closed for redevelopment

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

13

Loans

2007/08 2008/09 2009/10 % variance on previous year Barwon Heads

9,295

11,166

15,924

43%

Belmont

453,194

449,495

153,698

-66%

Chilwell

66,490

58,941

62,879

7%

Corio

209,555

206,774

258,635

25%

Drysdale

128,782

140,231

159,466

14%

Geelong

388,901

347,985

384,251

10%

Geelong West

42,910

192,930

297,742

54%

Grovedale

17,728

28,540

95,876

235%

Note 2

Highton

68,970

69,658

156,520

125%

Note 2

Newcomb

114,164

149,265

181,731

22%

Ocean Grove

167,225

166,368

200,788

21%

Queenscliff

49,714

52,679

57,948

10%

Torquay

92,835

106,008

121,299

14%

Golden Plains Mobile

36,534

37,422

45,279

21%

Greater Geelong Mobile 55,406

53,468

54,688

2%

Surf Coast Mobile

39,950

39,752

39,073

-2%

4,507

4,147

3,159

Other Total

1,946,160 2,114,829 2,288,956

Notes: 1. Belmont Library was closed from July 2009-March 2010 for redevelopment

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Note 1

8%

2. Grovedale and Highton libraries opened extended hours while Belmont Library was closed for redevelopment

Statistical Overview

2007/08

Population - Regional (ABS ERP) Visits

252,195 1,163,850

Members

102,381

New members Loans

10,713 1,946,160

Reference Queries Stock Opening hours (Weekly)

2008/09

2009/10

252,436

257,220

1,238,404 1,271,716 93,851

92,099

12,530

12,628

2,114,829

2,288,956

81,526

86,372

90,450

347,670

355,500

350,627

510

520

584

Mobile library locations

36

36

36

Library floor space (m2)

6,380

6653

6,704

Total operating expenses ($)

5,303,602

6,052,954 6,894,029

Total capital expenses ($)

1,469,223

1,648,916 1,573,457

Lending materials ($) capital expenditure 1,123,093 Staff (EFT)

1,130,055

904,449 Note 2 59.5

56.5

60.59

47

57

77

Cost per loan ($)

2.73

2.85

3.01

Cost per visit ($)

4.56

4.87

5.42

Loans per capita

7.71

8.22

Visits per capita

4.61

4.81

4.94

5.6

5.95

6.53

34,445

34,698

38,470

Loans per operating hour

73.38

78.21

84.65

Lending materials as % of Total operating expenses

21.18

18.64

Public access Internet

Stock turnover Loans per EFT staff member

Notes: 1. 2009/10 figure includes mobile library hours 2. Lending materials capital expenditure was underspent by $354,870 during implementation of shelf-ready procurement model. The amount was carried over to the 2010/11 budget

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

Note 1

8.9

10.68

Note 3

3. This figure is lower than anticipated due to the underspend on lending materials (see Note 2)

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Library Infrastructure Projects Library buildings Geelong Future Cities Project GRLC actively participated in the development of the business case for the proposed Geelong Library and Heritage Centre.

This extensive work demonstrated the cost benefit of the new facility and included concept plans for approximately 7,000m2 of Library and Heritage Centre space. In February 2010 the City of Greater Geelong committed $20m to the project. We await news of State and Federal Government funding. In addition the Corporation is represented at the Arts Precinct Leadership Group by Cr Rod Macdonald.

Belmont Library Belmont Library closed for redevelopment in July 2009 and reopened in March 2010 with an increase of 20% in public space and a host of improvements. These include new youth and children’s zones, improved print and multimedia collections areas, Radio Frequency Identification Technology (RFID) for collection inventory and self check loans,18 Internet computers, Wireless Internet access, a City of Greater Geelong Customer Service Centre, a community meeting room, landscaped outdoor reading courtyard adjacent to children’s area, reading and study areas and extended hours including Saturday afternoon opening.

Cr Rod Macdonald and Cr Andy Richards at the official opening of the redeveloped Belmont Library.

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City of Greater Geelong Public Library Buildings Development Strategy GRLC was a major contributor to the development of the strategy which sets out a range of principles and guidelines to inform the future development of library buildings in the City of Greater Geelong (CoGG) as well as a review schedule covering the next 15 years. The Strategy was adopted by CoGG in September 2009.

Refurbishment of the GRLC libraries continues to result in increased membership and usage, as most recently illustrated by the Belmont Library.

Bannockburn Library Detailed plans were completed and building commenced of Golden Plains Shire’s first ever static library. The 400m2 library will be housed along with a community hall, meeting rooms, youth space and an Information Technology Hub in the Bannockburn Community and Cultural Hub. Completion is due late 2011.

Drysdale Library Planning commenced for refurbishment of the Drysdale Library. Funding is currently being sought from the State Government’s Living Libraries funding program. When the project is completed improvements will include an increase in the public floor area ratio from 48% to 78%. This will enable an increase of Internet computers from two to eight, improved collection arrangement, a new children’s collection and programs space and a designated youth space.

Lara Library Detailed plans were produced and construction commenced on the new Lara Library scheduled to open late 2010. When completed features will include 450m2 of floor area, 15,000 print and multimedia collection items, 16 public access internet computers, wireless hotspot, designated youth and children’s zones and a range of programs such as preschool storytimes and youth activities.

Leopold Library Concept plans were developed for Leopold community hub. Funding is currently being sourced. When completed it will include a library providing a full range of collections, services and programs as well as a cafe, youth hub, maternal and child health services and childcare.

Waurn Ponds Library Concept plans were completed and detailed planning commenced for the new Waurn Ponds Library. Due to open late 2011 it will be located adjacent to the Leisurelink facility and comprise 1000m2 of space. Features include 20,000 print and multimedia collection items, 15 public access Internet computers, a youth space, children’s area, reading courtyard, a large community meeting room and a variety of reading and study spaces.

Information technology GRLC ICT Strategic Plan 2009-2013 - GRLC Information and Communications Technology (ICT) Strategic Plan 2009-2013 was adopted by the Board in September 2009 and covers the following key areas of development and priorities: • Core Infrastructure and Support: the Library Management system (LMS), network communications, internet access, telecommunications.

• Major Infrastructure and Support: such as RFID capability, self-checkout, network redundancy.

• Core Technology: such as computers, servers, printers, anti-virus and office applications.

• Service Enhancing Technology: such as web-based services, online learning & web 2.0 applications.

Radio Frequency Identification (RFID) - Year 3 of the RFID project saw RFID technology rolled out to Geelong, Ocean Grove and Belmont Libraries making RFID now fully implemented in six of our libraries. A second selfcheck station was installed at Geelong West. RFID tag conversion of the entire collection was completed.

More computers - Information technology provision continues to expand with 20 additional computers added to the fleet. 16 new computers replaced the existing 6 older models at Corio Library. The redeveloped Belmont Library opened in March 2010 with 18 new computers replacing the previous 8. The Belmont Library now provides 2 Apple Macs with the full creative suite software and 16 PCs. Envisionware’s PC Reservation - Installed at Belmont Library. Using this software, library members can manage their own reservations for the library computers.

Wireless Internet access - A grant from the Department of Planning and Community Development enabled the purchase of the necessary equipment to provide wireless Internet access in our libraries. The final configuration and testing is complete and wireless Internet access is now fully operational at Belmont and Geelong West Libraries.

Server and storage upgrades - Server and storage upgrades of the Corporation’s data centre were completed, providing expanded storage and operational capacity.

New website – A new website was designed and implemented to improve access to the library catalogue, online resources and events and programs.

Corporate Intranet – A corporate intranet has been developed to provide staff with improved access to documentation and information sharing capability.

• Staff ICT skills.

• ICT Management and Staffing.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

17

Our Collections

Audio Adult Large Adult Non Music CDRoms DVDs Junior Young Reference Languages Magazines Local Area Subtotal Books Fiction Print Fiction CDs Adult Other Than Collection

English

18

Barwon Heads 266 Belmont 2,247 Chilwell 526 Corio 1,094 Drysdale 529 Geelong 2,078 Geelong West 1,249 Golden Plains Mobile 117 Greater Geelong Mobile 224 Grovedale 557 Highton 459 Newcomb 842 Ocean Grove 754 Queenscliff 678 Surf Coast Mobile 263 Torquay 480

1,587 12,690 3,827 9,734 4,470 10,700 7,607 1,557 2,537 3,521 3,369 6,095 6,345 4,642 2,226 3,408

250 4,165 853 1,910 1,295 2,403 1,622 239 694 714 638 1,483 1,385 937 486 606

585 10,071 1,910 5,511 3,715 12,478 5,181 937 1,345 1,294 1,833 3,992 5,502 2,487 1,768 3,165

96 2,439 425 2,457 598 11,886 931 231 167 175 238 1,139 2,048 307 175 1009

23 339 26 208 149 335 115 39 130 44 57 117 131 65 26 99

184 2,248 526 2,335 264 2,390 1,629 321 285 379 686 1,340 1,367 485 216 690

2,656 13,311 3,621 10,111 5,326 10,719 9,156 2,678 2,845 2,676 3,218 5,937 7,930 4,523 2,231 5,176

166 2,376 285 1,724 725 2,212 1,539 203 198 338 339 1,061 1,261 487 199 723

92 662 133 400 173 2,316 242 31 37 78 128 248 441 168 27 209

411 73 2,357 686

Total

84,315 19,680

61,774

24,321

1,903

15,345

92,114

13,836

5,385

12,363

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

155 1,800 478 1,151 774 4,240 1,045 495 487 300 511 1,001 1,307 375 218 918

809

3,527

15,255

809

6,060 52,348 12,610 37,046 18,091 64,923 31,002 6,848 8,949 10,076 11,476 23,255 28,471 15,154 7,835 16,483 350,627

Over 92% of library visits are to access library collections. It is therefore important that the collections we provide are current, comprehensive and meet the needs of our members. In late 2009 GRLC moved to shelf ready supply of library materials with the aim of improving the processes involved in the selection, acquisition, cataloguing, processing and delivery of library materials. The implementation of the new service model began in October 2009 with the transition phase completed by June 2010.

Print

During 2009/10 over 39,000 new items were added to the collections to make a total holding size of 350,627 at 30 June 2010. More than 84% of items were borrowed in the past year and almost 30% of items are on loan at any one time.

Audio Books Over 12,000 audio books are held. These include books on CD and the new self-contained Playaway format that provides preloaded digital content in a small, portable package.

296,695 print items are held in our libraries. These include adult fiction, adult nonfiction, young adult fiction, junior fiction and junior nonfiction items.

DVDs and Music CDs Holdings of music CDs increased by 15.9% to 24,321.

Over 15,000 DVDs are held. Loans of DVDs have increased significantly due to the elimination of borrower fees.

Collections are regularly assessed and items that are no longer suitable for inclusion in the collection are deselected. Deselected items are provided for sale to the public from our libraries at a nominal charge. Some collection materials are donated to local organisations in line with our Collection Development Policy.

19

OUR EVENTS & PROGRAMS Authors

20

•

T im Winton, winner of the Miles Franklin Literary Award 2009 visited Geelong on his winners tour and filled GPAC’s Ford Theatre.

•

J udith Lanigan, world expert hula-hooper presented her debut novel A true history of the Hula Hoop as part of Geelong Library’s 50th Jubilee celebrations.

•

em Fox, Justin D’Ath, Lauren Humphris, Michael M Panckridge, Lee Fox, Lili Wilkinson, Chrissey Keighery and Jeff Raglus presented workshops and storytime sessions for preschool, primary and secondary school students during the Children’s Book Week Literary Explosion.

•

elina Marchetta, David Metzenthen, Margo Lanagan M and Michael Hyde conducted workshops during the Melbourne Writers Festival Regional Tour.

•

ev. Dr. Coralie Jenkins - local resident and author R launched her book Jean Primrose Whyte: A Professional Biography.

•

Liz Byrski presented her latest novel Bad Behaviour.

•

S heryl McCorrie presented her latest novel Stars Over Shiralee.

•

onna Williams presented her book Nobody Nowhere D and spoke about autism.

•

•

J ack Heath, young adult author entertained students at the Geelong Heritage Centre during Children’s Book week.

arry Disher crime/thriller author discussed his works G and inspired budding writers.

•

Dwayne Russell read from his new book Jackson’s Footy.

•

athryn Fox presented her latest book Blood Born as K part of the Geelong Library’s 50th Jubilee celebrations.

•

S unday afternoon Poetry Reading, a partnership with the Geelong Writers Inc presented poet Peter Bakowski.

•

S ue Lawson, Adrian Stirling and Jack Heath entertained students and adults during Children’s Book Week.

•

L es Murray, Australian poet and compere Michael Crane read from their works at the Geelong Gallery.

•

em Fox filled Skilled Stadium’s Fred Flanagan Room M during Children’s Week for her presentation on early literacy development and the importance of reading to children.

•

P oetry Idol. The Geelong Heat of Poetry Idol saw 26 budding poets take to the ‘stage’ in front of an audience of over 80 people. The audience selected five winners who will now go on the finals series in Melbourne during the Melbourne Writers Festival.

Poetry

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

Festivals • • • • • •

Aireys Festival of Words Going Potty Festival Flamefest Pako Festa Torquay Froth and Bubble Literary Festival Corio Bay Senior College Family Fun Day

Movie screenings • Mao’s Last Dancer • Where the Wild Things Are

Programs Web Allsorts – monthly computer help sessions designed to answer the community’s Internet and Email questions held at Torquay, Ocean Grove, Geelong West, Highton, Newcomb and Corio Libraries.

Young Readers Baby Bounce Training session - State Library of Victoria Digital Photography Workshop – Corio Bay Camera Club.

Lectures The Open Mind Lecture Series is a new initiative of the Geelong Regional Library Corporation designed to inform, educate and to stimulate debate and discussion.

Lecture 1 Cheryl Dissanayake Research developments in autism.

Lecture 2 Bob Mitchell The scandal of world poverty and what can be done about it.

Lecture 3 Arnold Zable The power of the story and the right to tell it.

Lecture 4 Dr. Helen Caldicott The perils of all things nuclear.

Lecture 5 Sue Longmore Asylum seekers and refugees.

Book Chats - Book Chats give booklovers the opportunity to talk about their favourite reads and are held at Geelong West, Torquay, Newcomb and Ocean Grove Libraries.

The Story of the Book – an illustrated lecture by Brian Hubber - a free public lecture held in Queenscliff.

Workshops

Law Week 2010 (17 – 23 May) was celebrated with three free information sessions.

The gentle art of dog training - Ruth Weston from the Kintala Club, Bellarine.

David Tournier, Wathaurong Aboriginal Cooperative, conducting a special storytime.

Information sessions

Writing a life: the art of writing our stories - Arnold Zable.

21

Competitions

Children’s Programs

Regular programs include:

‘My Queenscliffe’ Photography competition - invited photographs that capture favourite images of Queenscliff.

Geelong Regional Library Corporation participates and promotes annual programs aimed at school children.

Babytime – Nursery verses held at Newcomb, Corio and Geelong libraries.

Youth Eyes on Geelong Photography Competition - young people aged 12 to 25 invited to capture their favourite Geelong images that are creative, thoughtful and inspiring.

Creative Writing: A competition to spark young imaginations - creative writers aged 7 to 17 invited to submit examples of their work.

Fundraisers Australia’s Biggest Morning Tea was held at Ocean Grove, Belmont, Chilwell, Corio, Geelong, Newcomb, Belmont and Highton Libraries to raise money for the Cancer Council.

• O ur collections continue to support the Victorian Premiers Reading Challenge • C hildren’s Book Week. Author Jack Heath spoke about his books to students from local schools • C hildren’s Book Week celebrated our first creative writing winners at Geelong West library with local author Chrissie Perry • Poppykettle Festival • C hildren’s Week– Literary Explosion providing 15 events over four days with a total attendance of 1300. Visiting authors included Mem Fox, Lee Fox, Michael Panckridge, Justin D’Ath, Jeff Raglus, Chrissie Keighery, Lauren Humphris, Lili Wilkinson and Sally Learey • S ummer Reading Club 2009/10 theme Read on the Wild Side registered a total of 751 children • S ummer Reading Club ended in February 2010 with a party attended by 65 children • A ll libraries support and welcome school visits throughout the year

22

Many Stories, Many cultures, Many Languages @ your library provides storytime in a different community language each month.

Preschool Storytime is held at all libraries, including the Greater Geelong Mobile Library.

Young Readers Program provides Young Readers packs to parents of four month old infants.

Maternal and Child Health new mothers groups visit our libraries to learn the importance of early literacy.

Chatterbooks is the Book Chat for kids held fortnightly at Newcomb Library.

Special Storytimes • Grandparents Storytime at all libraries • Christmas Storytime at all libraries • T ell Me a Story Saturday storytime at Belmont and Newcomb libraries as part of the City of Greater Geelong Dad’s Out and About initiative.

Outreach Activities

School Holiday Programs

• W elcome to Baby Best Start project - Corio Library

• J uly 2009 – It’s All about Story @ your library

• O ngoing visits to Maternal and Child Health centers in Bannockburn, Leopold and Bell Post Hill • I t’s ABC Time – supporting Big Little Book Club at Corio Shopping Centre • S urf Coast Children’s Services Expo • L ittle Spuds Bellarine Early Childhood Expo • D eans Marsh – Early Literacy session on the importance of reading • G oing Potty Festival – Rosewall Community Centre • Whittington FlameFest • Portarlington Let’s Read launch

• S eptember 2009 – Jump Back in Time @ your library • M arch 2010 – Food Fun & Fitness @ your library Education Week Shine and Discover train. Children from local kindergartens and schools were invited to experience a unique vintage rail trip from Drysdale to Queenscliff while listening to storytellers.

National Simultaneous Storytime was held at ten libraries with a reading of Little White Dogs Can’t Jump by Bruce Whatley and Rosie Smith.

NAIDOC Week was celebrated with three performances of Dreaming the Dreamtime show by Carp Productions.

Youth Programs Yourtutor – students who are members of the Geelong Regional Library have access to free tutoring online at their local library or via the Internet at home.

Yourtutor connects students to qualified, expert tutors for individual study support.

Saturday study arvo’s @ your library - extended opening hours at Corio, Geelong, Geelong West and Newcomb libraries to provide a space and support for students studying for VCE exams.

Melbourne Writers Festival Regional tour provided workshops and author presentations to secondary students.

Geelong Youth Literature Network brings together the Children’s Book Council of Australia, the School Library Association of Victoria and Geelong Regional Library Corporation to encourage the youth of Geelong to enjoy literature, discover and meet authors

and encourage lifelong reading patterns.

The Network brought Patrick Ness popular youth author to Geelong. Patrick discussed his works with students and teachers from local schools during the afternoon and in the evening he spoke to teachers, librarians and others who were interested in his approach to writing for young adults.

National Youth Week • L aunched Youth Eyes on Geelong a digital photo competition for 12 to 25 year olds • Y outh Digital Photo Workshop held at Belmont library • L ibrary LAN Challenge held at Corio Library • Y outh Chillout Lounge was set up at Corio Library • TeenZone webpage launched

• Torquay Froth and Bubble Literary Festival

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

23

OUR SERVICES Interlibrary loans

Reference and Information Services While our annual number of reference enquiries increased steadily by 4.4% to 90,450 our electronic resources usage increased by 97% to 23,217 (full text downloads). The addition of Safari Select, Ancestry Library Edition and Oxford Art Online contributed to the increase which was facilitated by easier access through our new website. Reference and Information Services staff are building relationships with the community to support a philosophy of lifelong learning. Activities include celebration of national and international days with guest speakers and the Open Mind Lecture Series.

YourTutor The YourTutor service enables students in years 4 to 12 to access free online assistance with homework, assignments, exam preparation and study questions.

The free service which can be accessed from the libraries or from home connects students with qualified tutors who are experts in English, maths, science and research and study skills. Demand for the service increased by 32% during 2009/10 with 444 individual tutoring sessions.

24

Library Link Victoria provides library users with a single point of access for searching the catalogues of all public libraries in Victoria and placing requests for items to be delivered to their local library. 5,091 requests for items from other libraries were placed by our members and 2,316 requests were received from members of other libraries for items from our collections.

RFID and wireless RFID was implemented in an additional three libraries, making a total of six libraries with fully functioning self checkouts. An additional self-checkout station was installed at Geelong West Library. The tagging of the collection was completed which will enable the full rollout to occur by the end of 2010. Wireless Internet across all libraries will follow by August 2010.

Programs and events 1,470 programs and events were provided during 2009/10 that attracted 38,593 participants.

Home Library Service The Home Library Service is provided in partnership with DoCare who provides the volunteers to support the materials selection and home visits. 2,059 loans were made to registered Home Library Service clients during 2009/10. The existing Home Library Service will be a component of the Community Library Service to be launched in July 2010.

OUR COMMUNITY Community Networks and Support

• Geelong Writers Inc., programs and events partner

Throughout the year we developed links with –

• Karingal, consultation partner

• Barwon Community Legal Service, program partner

• Matchworks Employer Services, work placement program

• Bellarine Railway, Children’s event partner

• Melbourne PEN, Open Mind Lecture Series partner

• Best Start Rosewall, community partnership

• Melbourne Writers Festival, program partner

• Bookshops: Borders, Bookgrove author event partners

• MonsterLAN, program partner

• Cancer Council, information sponsor

• Olga Tennison Autism Research, Open Mind Lecture Series partner

• The Carton Company, supplied cardboard for children’s activities

• Pan Macmillan, author event partner

• Children’s Book Council Geelong, Geelong Youth Literature Network partner

• Pulse FM, promotions partner

• COGG Sport, Swim and Leisure Department, school holiday program sponsor

• St Laurence, consultation partner

• The Gordon, Regional Training Program partner

• Reading Cinemas, events partner

• Consumer Affairs Victoria, event partner

• School Library Association of Victoria, Geelong Youth Literature Network partner

• Corio Bay Camera Club, young adult program partner

• Scope, consultation partner

• Deakin University Library, Regional Training Program partner

• Smith Family, Homework Club partner

• Department of Education and Early Childhood Development, Barwon South Western Region, children’s program partner

• State Library of Victoria, events and reading programs partner

• Department of Justice, program partner

• Surf Coast and Queenscliff Rural Australians for Refugees, Open Mind Lecture Series partner

• Diversitat, Pako Festa partner

• Target Australia, donated items for Babytime-Nursery Verses

• DoCare Geelong, home library service partner

• Victoria Police, program partner

• Gateways Support Services, consultation partner

• Village Cinemas, events partner

• Geelong Advertiser, children’s writing competition partner

• Volunteering Geelong, training and program partner

• Geelong Gallery, poetry event partner

• Wathaurong Aboriginal Community, children’s program partner

• Geelong Heritage Centre, event partner

• Westpac Bank, Moomba children’s competition sponsor

• Geelong Performing Arts centre, events partner

• World Vision Australia, Open Mind Lecture Series partner

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

25

Friends of the Library (FOL) GRLC has been exploring the opportunities, risks and costs associated with the establishment of a FOL group. Dr. Alan Bundy and Daniel Ferguson (Friends of Libraries Australia) were invited to facilitate our exploration of the issues associated with establishing a group in this region and the identification of some of the key decisions that must be made to ensure that we learn from the experiences of others and maximise our chances of success.

Disability Action Plan Development GRLC’s draft Disability Action Plan was developed by Access Audits Australia who conducted a series of staff and community consultations. Focusing on access issues rather than disability issues, the Action Plan will ensure that all staff understand the full range of access issues and will provide a framework for moving forward in addressing access issues relevant to each library.

Pierre Gorman Award - Disability Awareness Training Scheme for Library Staff The Pierre Gorman Award is awarded biennially by the Library Board of Victoria to Victorian public libraries to enhance service development and delivery to people with a disability. The proposal put forward by the

26

Geelong Regional Library Corporation in partnership with City of Greater Geelong Aged and Disability Services was selected as the 2010 Pierre Gorman Award winner. The funds will be used to develop an awareness and training program for library staff to ensure that they are able to interact effectively with community members with disabilities of all types, provide inclusive services and facilities and fully inclusive programs and events. The project will commence in July 2010 and will be completed in December 2010.

Moriac consultation Two community forums were held with Moriac residents to discuss the closure of the mobile library stop in Moriac and the introduction of the Community Library Service.

Environmental Responsibility Statement GRLC is committed to working in a sustainable way and our Green Team was formed in March 2008 by a group of staff who volunteer their time with the aim of reducing GRLC’s environmental impact through practical changes in our working practices and spaces.

Lucy Smelter, our Western Zone Team Leader leads this group. Activities of the Green Team during 2009/10 included: • c onducting a paper audit across all work areas to assess waste practices of paper usage and disposal; • d eveloping an Action Plan and Environmental Policy for GRLC; and • p resenting a business case for the introduction of rechargeable batteries for our ‘Playaways’ and other library collection items.

In 2010 the sale of deselected items was introduced to reduce the amount of stock being recycled. The excess shelving and collections items that resulted from the refurbishment of Belmont Library were donated to Rotary Donations in Kind who sent the items to schools and libraries in developing countries. Decommissioned computers and technical equipment are recycled.

Legislative Compliance Information Privacy Act 2000 GRLC has adopted policies and processes that meet the requirements of the Information Privacy Act 2000. This includes privacy principles that relate to the collection, use and disclosure of information. Our Privacy Statement can be downloaded from our website.

No complaints were received during 2009/10 Freedom of Information Act 1982 The Act grants the community the right to access certain Corporation documents. This general right of access is only limited by exceptions and exemptions, which have been prescribed to protect essential public interests and the private and business affairs of people about whom GRLC holds information. No applications were received during 2009/10.

Equal Opportunity GRLC is committed to the principles of Equal Opportunity.

We believe that our staff, volunteers, customers and suppliers are entitled to merit based processes and an environment free of harassment and bullying. All staff are entitled to access employment, promotion, training and benefits based on their skills, qualifications, abilities and work performance. We reinforce our commitment to the principles of equal opportunity through our staff induction program, Code of Conduct, and regular team meetings.

Insurance Policy Statement GRLC maintains insurance cover to protect it, Board Members, Officers, Employees and Volunteers as well as its assets against claims arising from GRLC’s activities or from natural occurrences such as storm damage, vehicle impact etc. GRLC also maintains insurances as required by law: 1. Public and Products Liability and Professional Indemnity Insurance protects GRLC against claims for negligence arising out of its operations and out of errors or omissions in professional advice. This cover is effected by Civic Mutual Plus.

2. Directors and Officers Liability Insurance protects Board members and Officers against any civil claims arising out of their normal functions as an officer or Board member.

The policy also covers GRLC for employment practices such as wrongful dismissal, harassment claims etc. This is provided

by Zurich Australian Insurance Limited.

3. Municipal Officers Fidelity Guarantee Fund is provided through the Municipal Association of Victoria (MAV).

4. A Workcover Insurance Policy is maintained in accordance with the requirements of the Victorian Workcover Insurance Act legislation with GIO Workers’ Compensation (Victoria) Ltd.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

27

OUR team Regional Library Board Cr Rod Macdonald - Chair (CoGG), Cr Andy Richards - Deputy Chair (CoGG) Cr Barbara Abley (CoGG), Cr Cameron Granger (CoGG), Cr David Cotsell (Golden Plains), Cr Helene Butler (Queenscliffe), Cr Joe Remenyi (Surf Coast)

Chief Executive Officer Patti Manolis Executive Assistant Shirley Jones

Administration Joan Lunnon, Julie Dagg

Southern Zone Team Leader Dianne Spence

Northern Zone Team Leader Judith Oke

Central Zone Team Leader Brian Hubber

Western Zone Team Leader Lucy Smelter

Bellarine Zone Team Leader Vacant

Belmont Library

Corio Library

Geelong Library

Geelong West Library

Ocean Grove Library

Dianne Spence Eve Correlje Jan Fell Lee Foyster Wayne Girdler Tania Parmer Doris Pereira Christine Ryan Anne Stewart Carmel Vella 3 x Shelvers

Judith Oke Lyn Foster Frances Grant Francine Gumina Tania Parmer Deanne Verity Yvonne Webb 3 x Shelvers

Grovedale Library

Greater Geelong Mobile Library

Margaret Howe

Torquay Library Stacey Birch Helen Johnston Doris Pereira 3 x Shelvers

Golden Plains Mobile Library Kay Allan

Laurie Black Flemming Koefoed Katherine O’Neill 2 x Shelvers

Surf Coast Mobile Library Ted Dole 2 x Shelvers

Brian Hubber Amelia Dew Cathy Ferenc Jordan Hill Pat Hooper Janet McGrath Caroline Morton Sheena Murdoch Wendy Norton Katherine O’Neill Nicola Tatasciore Mandy Travis 3 x Shelvers

Newcomb Library Janelle Vise Kylie Branson Emily Biggar Kylie Thomas Amanda Nelson 1 x Shelver

Lucy Smelter Kerry Couacaud Amanda Grabyn Elizabeth McLachlan Ana Stevanja Lorraine Thomason 3 x Shelvers

Chilwell Library

Olivia Simaitis Gabrielle Jones Elizabeth McLachlan Tony Merritt

Highton Library Yvonne Hodgson Kerry Couacaud Tony Merritt Ana Stevanja 2 x Shelvers

Team Leader (vacant)

Kathy Kidman Samantha Kimber Library Officer (vacant)

2 x Shelvers

Barwon Heads Library Kathy Kidman Alicia Gleeson

Drysdale Library John Partridge Tahlee Cooper Alicia Gleeson Mandy Johns Doris Pereira 2 x Shelvers

Queenscliff Library Hilary Stennett Mandy Johns 2 x Shelvers

*Relief Staff Kristen Barr, Kat Cain, Marlene Day, Elizabeth Edwards, Tim Fewings, Jenny Henderson,

Ben Johnson, Sandra Kent, Sarah Orme, Todd Orme, Aaron Pethybridge, Caitlin Savage, Tania Spence, Jo Stockdale, Joanne Storrar

28

Community Engagement & Development Manager Sue Henczel

Corporate & Customer Services Manager Vanessa Schernickau

Information Technology Coordinator Adam Hornsey

Community Library Services Coordinator Cath Lukin

Information Technology Business Support Officer David Squires Software & Systems Officer Kim Neil Data Support Officer Cathy Coleman

Web & Intranet Coordinator Camilo Jorquera

Collections Coordinator Lyn Ferguson

Collections Services Jane McDonald Gail O’Regan

Inter Library Loans Gabrielle Jones

Information Services Coordinator Fiona Baranowski

Children’s & Youth Services Coordinator Susan Hall

Events & Promotions Officer Tiami Blair

Youth Support Officer Brendan Boniface

Executive Management Team Patti Manolis Chief Executive Officer > Bachelor of Education (Librarianship), Melbourne College of Advanced Education > G raduate Diploma of Business, RMIT University > Graduate, Australian Institute of Company Directors Sue Henczel, Manager Community Engagement and Development > Bachelor of Business (Library and Information Management), RMIT University > M aster of Business (Library and Information Technology), RMIT University > Graduate, Australian Institute of Company Directors Vanessa Schernickau, Manager Corporate and Customer Services > Higher National Diploma Management Studies, University of Westminster

External networks and committee membership Patti Manolis

> Fellow, Special Libraries Association (SLA)

> Library Books for Timor-Leste Working Group > Public Libraries Victoria Network (PLVN)

> Associate Member, Australian Library and Information Association (ALIA)

> B uilding Knowledge for Library Advocacy (BKLA) Working Group – State Library of Victoria

> Member, Library and Information Association of New Zealand (LIANZA)

> A ssociate Member, Australian Library and Information Association (ALIA)

> Member, Australian Institute of Company Directors (AICD)

> M ember, Australian Institute of Company Directors (AICD)

Vanessa Schernickau

> City of Greater Geelong nominated Community Representative on the Geelong Heritage Centre Committee of Management > Member, G21 Arts and Culture Pillar > Member, G21 Education and Training Pillar > Member, Deakin University Geelong Community Leaders Group

> G raduate Diploma of Management (Human Resource Development), Deakin University

Sue Henczel

> M aster of Business Management (MBM), University of Ballarat

> M ember, IFLA Standing Section Committee for Statistics and Evaluation > Convenor, IFLA e-Metrics Special Interest Group > M ember, Editorial Board and Book Review Editor, Library Management (Emerald)

> Board Member, Great Ocean Road Coastal Committee of Management > Member, Australian Institute of Company Directors (AICD)

Organisational memberships > Australia Library and Information Association (ALIA) >C hildren’s Book Council > Customers of SirsiDynix Australia (COSA) > International Federation of Library Associations (IFLA) > L ibraries Australia > Public Libraries Victoria Network (PLVN) > Victorian Employers’ Chamber of Commerce & Industry (VECCI)

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

29

Staff Training and Development Workshops and Seminars Advanced Consulting Practice Workshop Assertiveness in the Workplace Big Issues Symposium – State Library of Victoria Bolinda Audio Book Training Capable Communities – A guide to Community Development Community Development Workshop Disability Action Plan Development Staff Workshop Event Management for Libraries Food Handling Short Course Gowrie Victoria Storytime Training IR Laws Information Session Join the Dots Forum, Geelong Youth Courthouse Judges Talk, Children’s Book Awards Leadership Inside Out Leading With Standards Program Libmark Digital Marketing Seminar Library Link Victoria Training Course Louise Dorrat Storytime Training Melbourne Writer’s Festival Negotiation and Crisis Intervention Training OHS Health and Safety Representative refresher PLVN Children& Youth Services Training Day Project Management for EAs

30

Public Library Summit Reference Interview and Online Searching VMware Virtualisation Forum Working in Matrix Organisations Young Readers Program Zine Making Workshop with Express Media Leadership Team Development Governance Workshop Team Leadership and MBTI Working in Matrix Organisations Regional Training Program Cultural Competency – Building Inclusive Workplaces and Services Disaster Response and Recovery Refresher Emerging Themes for Libraries Exceptional Customer Service Fundamental Presentation Skills ID Workshop for Libraries Introduction to Library Metrics Managing Challenging Clients Preparing for RDA – New Cataloguing Codes Resource Description and Access (RDA) Update Rethink Reinvent Rejuvenate – Innovations and Ideas for Library Design and Interiors

Six Frames for Information Literacy Telephone Communication Skills Conferences 12 to 24s @ Your Public Library Conference ALIA Public Libraries Summit Communities in Control Conference 4 LIANZA 2009 Mobile Muster 2009: Sustainable Mobiles SirsiDynix Asia Pacific User Conference 2009 Social Inclusion Conference Walking on Words Early Literacy Conference Shared Leadership Program Fiona Baranowski, Information Services Coordinator, was selected to participate in the Statewide Public Library Development Project’s Shared Leadership Program, a unique opportunity to develop leadership and teamwork skills, and to extend learning by working on projects with colleagues from Victorian public libraries.

Chairperson’s scholarship The 2009 recipient, Deanne Verity Children’s and Youth Librarian, continued her study towards the Bachelor of Information Studies, Charles Sturt University. In 2010 this program was extended to four scholarships. Recipients of the scholarships are Cathy Ferencz, Information Services Librarian and Katherine O’Neill, Library Officer who will undertake the Graduate Diploma of Information Studies, Charles Sturt University, and Nicola Tatasciore,

Library Officer who will undertake the Bachelor of Information Studies, Charles Sturt University.

Work experience We recognise the importance of work experience and placement programs for secondary students and continue to support this through placement opportunities at our larger libraries and with specialist staff. Students from the following schools undertook placements in 2009/10: Matthew Flinders Girls Secondary College Saint Ignatius College Sacred Heart College Western Heights Secondary College Field work placements Students from RMIT University (Bachelor of Business Information Management and Graduate Diploma of Information Management) and Deakin University (Bachelor of Occupational Therapy) undertook work placements at Geelong Libraries during 2009-10.

Work placements We are committed to providing a fully inclusive workforce and to support this we provided a 30 week placement for a person with severe hearing impairment.

GRLC Staff Deanne Verity, Emily Biggar & Susan Hall with Mem Fox. GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

31

32

Financial Statements YEAR ENDED JUNE 30, 2010

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

33

Geelong Regional Library Corporation

Financial Statements YEAR ENDED JUNE 30, 2010 CONTENTS

Note Number

Page Number

Statement of Comprehensive Income

35

Statement of Financial Position

Statement of Changes in Equity

Statement of Cash Flow Significant Accounting Policies

Note Number

Page Number

Superannuation

16

47

35

Commitments

17

48

36

Contingent Assets & Contingent Liabilities

18

48

37

Financial Instruments

19

49-52

1

38-42

Auditors Remuneration

20

53

Contributions and Grants

2 (a)

43

Related Party Transactions

21

53

Grants - Member Municipalities

2 (b)

43

Function

22

54

Grants - Government

2 (c)

43

Financial Ratios

23

54

Gain/(Loss) on Sale of Assets

3

43

Certification of the Financial Report

55

Employee Benefits

4

43

Introduction to Standard Statements

55

Depreciation

5

43

Standard Income Statement

56

6-8

44

Standard Balance Sheet

57

9

44

Standard Cashflow Statement

58

10-12

45

Standard Statement of Capital Expenditure

59

Equity

13

46

Certification of Standard Statements

60

Reconciliation of Net Result to Cash Flows

14

46

Reconciliation of Cash and Cash Equivalents

Auditor General’s Report on Financial Statements and Standard Statements

61-62

15

46

Current Assets Non Current Assets Current and Non Current Liabilities

34

STATEMENT OF COMPREHENSIVE INCOME (for the year ended 30 June, 2010)

NOTES

STATEMENT OF FINANCIAL POSITION As at 30 June, 2010 2009/10 $

2008/09 $

INCOME

2010 $

2009 $

CURRENT ASSETS Cash and Cash Equivalents

8

1,956,158

1,514,844

Trade and other Receivables

6

194,740

108,159

Other Assets

7

20,297

5,775

187,664

Total Current Assets

2,171,195

1,628,778

152,341

NON-CURRENT ASSETS Furniture and Equipment

1,394,418

1,118,915

Member Contributions

2a

5,819,856

4,476,722

Grants - Member Municipalities

2b

1,517,235

1,380,868

Government Grants

2c

88,437

67,882

User Charges

NOTES

Other Fees and Charges

157,400

135,900

Net Gain / (Loss) on disposal of assets

3

(6,265)

(19,381)

Interest

95,876

93,101

TOTAL REVENUE

7,740,421

9

Motor Vehicles

9

178,373

187,994

Lending Materials

9

5,853,130

5,835,283

6,407,215

Total Non-Current Assets

7,425,921

7,142,192

EXPENSES

TOTAL ASSETS

9,597,116

8,770,970

Employee Benefits

4

4,035,991

3,396,104

Trade and Other Payables

10

357,447

427,410

Materials and Services

719,070

583,055

Employee Benefits

11

922,691

864,769

Other Expenses

850,412

697,038

Total Current Liabilities

1,280,138

1,292,179

Depreciation

5

1,282,292

1,357,376

NON-CURRENT LIABILITIES

TOTAL EXPENSES

6,887,765

6,033,573

Employee Benefits

12

73,017

87,486

852,656

373,642

73,017

87,486

Other Comprehensive Income

-

-

COMPREHENSIVE RESULT

852,656

373,642

TOTAL LIABILITIES

1,353,155

1,379,665

NET ASSETS

8,243,961

7,391,305

Profit/(Loss)

The above statement of comprehensive income should be read with the accompanying notes

CURRENT LIABILITIES

Total Non-Current Liabilities

EQUITY Members Contributions

3,886,011

3,886,011

Accumulated Surplus

4,357,950

3,505,294

TOTAL EQUITY

8,243,961

7,391,305

The above statement of financial position should be read with the accompanying notes

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

35

Geelong Regional Library Corporation STATEMENT OF CHANGES IN EQUITY (for the year ended 30 June, 2010) Equity

Contribution

$

Accumulated Surplus $

Total Equity 2010 $

3,886,011

3,505,294

7,391,305

-

852,656

852,656

3,886,011

4,357,950

8,243,961

Equity Contribution $

Accumulated Surplus $

Total Equity 2009 $

3,886,011

3,131,652

7,017,663

-

373,642

373,642

3,886,011

3,505,294

7,391,305

Balance at beginning of the financial year Surplus (deficit) for the year Balance at the end of year

STATEMENT OF CHANGES IN EQUITY (for the year ended 30 June, 2009)

Balance at beginning of the financial year Surplus (deficit) for the year Balance at the end of year

The above statement of changes in equity should be read with the accompanying notes

36

STATEMENT OF CASH FLOW (for the year ended 30 June, 2010)

2009/10 2008/09

$ $ NOTES

Cash Flows from Operating Activities

Inflows/ Inflows/ (Outflows) (Outflows)

Government Grants (inclusive of GST)

1,766,239

1,670,698

Member Contributions

5,219,894

4,530,480

Interest Received

95,876

93,101

User Charges (inclusive of GST)

241,759

322,950

Net GST Refund/Payment

88,915

40,837

Payments to Employees

(3,968,201)

(3,264,488)

Payments to Suppliers (inclusive of GST)

(2,010,397)

(1,522,401)

1,434,085

1,871,177

(1,655,729) 661,786 1,172

(1,511,810) 49,866 30,483

Net Cash Provided by (used in) Investing Activities

(992,771)

(1,431,461)

Net Cash Provided by (used in) Operating Activities

14

Cash Flows from Investing Activities

Payments for Furniture and Equipment, Motor Vehicles and Lending Materials Capital Income Proceeds on Sale of Assets

Net Increase/(Decrease) in cash and cash equivalents

441,314

439,716

Cash and cash equivalents at the beginning of the financial year

1,514,844

1,075,128

15

1,956,158

1,514,844

Cash and cash equivalents at the end of the financial year The above statement of cash flow should be read with the accompanying notes

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

37

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 Introduction

1. Significant Accounting Policies

The Geelong Regional Library Corporation was established on 4th March 1997 by the member Councils to provide library services in the member’s municipalities. The member Councils are the City of Greater Geelong, Surfcoast, Queenscliffe and Golden Plains Shires. The Geelong Regional Library Corporation is a body corporate and is subject to the Local Government Act 1989.

(a) Basis of Accounting

Australian Accounting Standards include Australian equivalents to International Financial Reporting Standards.

Some Australian equivalents to International Financial Reporting Standards contain requirements specific to not for profit entities that are inconsistent with International Financial Reporting Standards.

Except to the extent that these special provisions require, this financial report complies with Australian equivalents to International Financial Reporting Standards.

This financial report of Geelong Regional Library Corporation is a general purpose financial report that consists of an Income Statement, a Balance Sheet, a Cash Flow Statement, a Statement of Changes in Equity and accompanying notes. This general purpose financial report has been prepared in accordance with Australian Accounting Standards, other authoritative pronouncements of the Australian Accounting Standards Board, the Local Government Act 1989, and the Local Government (Finance and Reporting) Regulations 2004.

38

The financial report has been prepared on an accrual and going concern basis in accordance with the historical cost convention.

Unless otherwise stated, all accounting policies are consistent with those applied in the prior year. Where appropriate, comparative figures have been amended to accord with current presentation, and disclosure has been made of any material changes to comparatives.

In the application of the Australian Accounting Standards (“AAS’s”) management is required to make judgements, estimates and assumptions about carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and various other factors that are believed to be reasonable under the circumstances, the results of which form the basis of making the judgements. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period or in the period of the revision, and future periods if the revision affects both current and future periods.

Judgements made by management in the application of AAS’s that have significant effects on the financial statements and estimates with a risk of material adjustments in the next year are disclosed throughout the notes in the financial statements.

Accounting policies are selected and applied in a manner which ensures that the resulting financial information satisfies the concepts of relevance and reliability, thereby ensuring that the substance of the underlying transactions or other events is reported.

The financial statements are presented in Australian dollars, which is the Corporation’s functional currency.

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 1. Significant Accounting Policies (cont.) (b) Changes in Accounting Policy The following Australian Accounting Standards have been issued or amended and are applicable to the Corporation but are not yet effective.

They have not been adopted in preparation of the financial statements at reporting date.

AASB amendment Standards affected Outline of amendment

AASB 2008 - 11

AASB 3

Business Combinations

Amends an earlier version of AASB 3 issued in July 2004. However, before mandatory application of this Standard the Australian Accounting Standards Board will consider the suitability of this Standard for combinations in the not for profit sector. This may result in further amendments to this Standard or an additional scope exclusion. Consequently, it is not possible to assess the likely impact of this

Application date of standard

Application date for Corporation

01-Jul-09

01-Jul-09

Standard on Councils.

AASB 2007 - 06

AASB 101 Presentation of Financial Statements

Amends an earlier version of AASB 101 issued in July 2006. This Standard introduces the concept of a “complete set of financial statements� and amends the title of some statements in the accounts. The other change of some relevance to Council relates to reporting owner changes in equity and comprehensive income. No significant impacts are expected to arise from this standard.

01-Jul-09

01-Jul-09

AASB 2008 - 05

AASB 127

Amends an earlier version of AASB 127 issued in July 2004. This standard makes various relatively minor changes. This standard is not expected to have any impact on Council.

01-Jul-09

01-Jul-09

onsolidated and Separate C Financial Statements

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

39

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 (b) Changes in Accounting Policy (cont.)

AASB amendment Standards affected Outline of amendment

40

Application date of standard

Application date for Corporation

AASB 2008 - 1, AASB 2008 - 2, AASB 2008 - 3, AASB 2008 - 5, AASB 2008 - 6, AASB 2008 - 7

Various

These standards make revisions, which are generally minor, to a range of other accounting standards. It is not expected that these Standards will have any significant impact on Council.

01-Jan-09

01-Jan-09

AASB 2009-2 Amendments to Australian Accounting Standards - Improving Disclosures about Financial Instruments [AASB 4, AASB 7, AASB 1023 & AASB 1038]

Various

Requires enhanced disclosures about fair value and measurement and liquidity risk.

01-Jan-09

01-Jan-09

AASB 2009-7 Amendments to Australian Accounting Standards [AASB 5, 7, 112, 136 & 139 and Interpretation 17]

Various

The amendments to AASB 5, AASB 7, AASB 139 and Interpretation 17 correct errors that occurred in AASB 2008-12 Amendments to Australian Accounting Standards - Reclassification of Financial Assets - Effective Date and Transition, AASB 2008-13 Amendments to Australian Accounting Standards arising from Interpretation 17 Distributions of Non-cash Assets to Owners and Interpretation 17 itself. The other amendments reflect changes made by the IASB to its pronouncements.

01-Jul-09

01-Jul-09

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 1. Significant Accounting Policies (cont.) (c) Revenue Recognition

(f) Leases

Revenue is recognised when the Corporation obtains control over the relevant assets comprising these receipts.

Control over member contributions and donations is obtained on the raising of an invoice or the receipt of the contributions or donation. Control over granted assets is normally obtained upon their receipt, acquittal or upon prior notification that a grant has been secured. Control over fees and charges is normally obtained when the services are provided. Interest revenues are recognised as they accrue.

Lease payments for operating leases are recognised as an expense in the years in which they are incurred as this reflects the pattern of benefits derived by the Corporation.

The Corporation does not have any finance leases.

(d) Depreciation All non-current assets having a limited useful life are systematically depreciated over their useful lives to the Corporation in a manner which reflects the consumption of the service potential in those assets. Estimates of remaining useful lives and residual values are made on a regular basis. Depreciation is provided on a straight line basis using a range of rates which are reviewed annually.

There has been no change in either the rates or thresholds from the previous year.

The useful lives and capitalisation thresholds of noncurrent assets are as follows: Furniture and Equipment - 3-10 Years $1000 threshold Motor Vehicles - 6.67 Years No threshold limit Lending Materials - 2-20 Years No threshold limit

(e) Repairs and Maintenance Routine maintenance, repair costs and minor renewal costs are expensed as incurred. Where the repair relates to the replacement of a component of an asset and the cost exceeds the capitalisation threshold the cost is capitalised and depreciated. The carrying value of the replaced asset is expensed.

(g) Employee Benefits Wages and Salaries Liabilities for wages and salaries and rostered days off are recognised and are measured as the amount unpaid at balance date and include appropriate oncosts such as workers compensation and payroll costs.

Annual Leave Annual leave entitlements are accrued on a pro rata basis in respect of services provided by employees up to balance date. Annual leave expected to be paid within 12 months is measured at nominal value based on the amount, including appropriate oncosts, expected to be paid when settled. Annual leave expected to be paid later than one year has been measured at the present value of the estimated future cash outflows to be made for these accrued entitlements. Commonwealth bond rates are used for discounting future cash flows.

Long Service Leave Long service leave entitlements payable are assessed at balance date having regard to expected employee remuneration rates on settlement, employment related oncosts and other factors including accumulated years of employment, on settlement, and experience of employee departure per year of service. Long service leave expected to be paid within 12 months is measured at nominal value based on the amount expected to be paid when settled.

Long service leave expected to be paid later than one year has been measured at the present value of the estimated

future cash outflows to be made for these accrued entitlements. Commonwealth bond rates are used for discounting future cash flows.

Classification of Employee Benefits An employee benefit liability is classified as a current liability if the Corporation does not have an unconditional right to defer settlement of the liability for at least 12 months after the end of the period. This would include all annual leave and unconditional long service leave entitlements.

Superannuation A liability is recognised in respect of the Corporation’s present obligation to meet the unfunded obligations of defined benefit superannuation schemes to which its employees are members. The liability is defined as the Corporation’s share of the scheme’s unfunded position, being the difference between the present value of employees’ accrued benefits and the net market value of the scheme’s assets at balance date. The liability also includes applicable contributions tax of 9%.

The superannuation expense for the reporting year is the amount of the statutory contribution the Corporation makes to the superannuation plan which provides benefits to its employees together with any movements (favourable/unfavourable) in the position of any defined benefits schemes. Details of theses arrangements are detailed in note 16.

(h) Cash and Cash Equivalents For the purposes of the cash flow statement, cash and cash equivalents include cash on hand and highly liquid investments with original maturities of three months or less, net of outstanding bank overdrafts.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

41

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 1. Significant Accounting Policies (cont.) (i) Other Financial Assets

(l) Goods and Service Tax

Managed funds are valued at fair value, being market value, at balance date. Any unrealised gains or losses in holdings at balance date are recognised as either revenue or expenses.

Revenues, expenses and assets are recognised net of the amount of GST, except for receivables and payables which are stated with the amount of GST included and except where the amount of GST incurred is not recoverable, in which case GST is recognised as part of the cost of acquisition of an asset or part of an item of expense or revenue. The GST component of a receipt or payment is recognised on a gross basis in the cash flow statement, except for the GST component of investing and financing activities, which are disclosed as operating cash flows.

(j) Allocation Between Current and Non-Current In the determination of whether an asset or liability is current or non-current, consideration is given to the time when each asset or liability is expected to be settled.

This asset or liability is classified as current if it is expected to be realised within the next twelve months, being the Corporation’s operating cycle, or if the Corporation does not have an unconditional right to defer settlement of a liability for at least 12 months after the reporting date.

(k) Recognition and Measurement of Assets Acquisition The purchase method of accounting is used for all acquisitions of assets, being the fair value of the assets provided as consideration at the date of acquisition plus any incidental costs attributable to the acquisition.

Fair value is the amount of which the asset could be exchanged between knowledgable parties in an arms length transaction.

Valuation Lending Materials, Furniture & Equipment and Motor Vehicles are valued at cost.

42

(m) Impairment of Assets At each reporting date, the Corporation reviews the carrying value of its assets to determine whether there is any indication that these assets have been impaired.

If such an indication exists, the recoverable amount of the asset, being the higher of the asset’s fair value less costs to sell and value in use, is compared to the assets carrying value. Any excess of the assets carrying value over its recoverable amount is expensed to the income statement.

(n) Web Site Costs Cost in relation to websites are charged as an expense in the period in which they are incurred.

(o) Adoption of new and revised Accounting Standards Financial Statement Presentation The Library has applied the revised AASB 101 Presentation of Financial Statements which became effective on 1 January 2009. The revised standard requires the separate presentation of a Comprehensive Operating Statement and a Statement of Changes in Equity. As a consequence

the Library has changed the presentation of its financial statements from prior years. Comparative information has been re-stated where appropriate so that it conforms with the revised standard.

Disclosure regarding Financial Instruments The Library has applied AASB 2009-2 Amendments to Australian Accounting Standards - Improving Disclosures about Financial Instruments which became effective on 1 January 2009. The Standard amended AASB 7 Financial Instruments: Disclosures to expand the disclosure required in respect of fair value measurements and liquidity risk.

AASB 2008-5 Amendments to Australian Accounting Standards arising from the Annual Improvements Project effective 1 January 2009.

In May 2008 and April 2009 the AASB issued omnibus of amendments to its Standards as part of the Annual Improvements Project, primarily with a view to removing inconsistencies and clarifying wording. There are separate transitional provisions and application dates for each amendment. The adoption of the amendments resulted in minor changes to accounting policies but did not have any impact on the statement of financial position or comprehensive income statement of the Library.

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 2. Contributions and Grants

2010 $

2009 $

3. Gain/(Loss) on Disposal of Assets

2010

$

2009 $

(a) Member Contributors Recurrent City of Greater Geelong 4,539,831 3,939,121

Proceeds from Disposal of Plant and Equipment

Surf Coast Shire

353,262

307,185

Shire of Golden Plains

104,380

90,766

Borough of Queenscliffe

160,597

139,650

5,158,070

4,476,722

Capital City of Greater Geelong 661,786

5,819,856

4,476,722

1,156,720

1,054,773

Surf Coast Shire

171,758

153,942

Shire of Golden Plains

132,784

121,319

55,973

50,834

(b) Grants - Member Municipalities City of Greater Geelong

Borough of Queenscliffe

1,517,235

1,380,868

(c) Government Grants Recurrent 21,054

57,420

General Grants

17,850

7,850

-

72,678

38,904

137,948

Capital Premiers Reading Challenge

49,533

49,716

88,437

187,664

30,483

Less Book Value of Assets Disposed

(7,436)

(49,864)

(6,265)

(19,381)

Salaries and Wages

3,318,073

2,753,943

Long Service Leave

105,044

107,712

Annual Leave

282,477

254,505

Superannuation

300,096

252,133

4. Employee Benefits

Workcover

30,301

27,811

4,035,991

3,396,104

350,341

304,847

45,348

40,793

5. Depreciation Furniture and Equipment Motor Vehicles Lending Materials

792,060

795,339

1,187,749

1,140,979

Book value of assets written off

94,543

216,397

94,543

216,397

Total

1,282,292

1,357,376

Computer & Wireless Internet Grant Local Initiative Grant

1,171

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

43

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 6. Current Assets - Receivables

City of Greater Geelong Superannuation Contributions

2010 $

2009 $

190,866

108,159

3,874

-

194,740

108,159

9. Non Current Assets - Furniture and Equipment, Motor Vehicles, and Lending Materials

Furniture and Equipment - at Cost Less Accumulated Depreciation

7. Current Assets - Other Assets Prepaid Expenses

20,297

5,775

8. C urrent Assets Cash & Cash Equivalents Cash on Hand Cash at Bank Bank Bills Deposits at Call

Less Accumulated Depreciation 1,520

1,520

47,462

(286)

1,130,010

738,446

Lending Materials - at Cost

777,166

775,164

Less Accumulated Depreciation - at cost

1,956,158

1,514,844

Restricted Assets

620,487

Restricted asset for long service leave is based on the Local Government (Long Service Leave) Regulations 2002 and does not necessarily equate to the long service leave liability disclosed in note 12 due to a different basis of calculation prescribed by the regulation.

44

Motor Vehicles - at Cost

TOTAL - Furniture

and Equipment,

Motor Vehicles, and Lending Materials

The Corporation has cash and cash equivalents that are subject to restrictions. As at the reporting date, the Corporation had legislative restrictions in relation to employee entitlements (Long Service Leave)

Long Service Leave

Works in Progress - Furniture & Equipment

565,885

2010 $

2009 $

3,260,920

2,611,006

(1,866,502)

(1,601,952)

1,394,418

1,009,054

-

109,861

1,394,418

1,118,915

518,817

483,090

(340,444)

(295,096)

178,373

187,994

9,707,903

9,501,525

(3,854,773)

(3,666,242)

5,853,130

5,835,283

7,425,921

7,142,192

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 Reconciliation of the carrying amounts of each class of asset at the beginning & end of the current and previous financial year is set out below.

2010 Carrying Carrying

10. Current Liabilities - Trade and Other Payables

2010 $

2009 $

Accrued Expenses

137,416

156,924

Trade Creditors

220,031

261,673

-

5,500

Unearned Income

Asset Classes

Amount Depreciation Amount (1/7/09) Additions Disposals Expense (30/6/10) $ $ $ $ $

Furniture and Equipment -at Cost Motor Vehicles at Cost

1,009,054 187,994

743,141 35,727

7,436 -

350,341 45,348

1,394,418 178,373

11. Current Liabilities - Employee Benefits

Lending Materials at Cost

5,835,283

904,450

94,543

792,060

5,853,130

Employee Benefits

109,861

(109,861)

-

-

-

Works in Progress

Totals

7,142,192 1,573,457

101,979

1,187,749 7,425,921

2009

Carrying Carrying

Amount Depreciation Amount

(1/7/08) Additions Disposals Expense (30/6/09) Asset Classes $ $ $ $ $ Furniture and Equipment -at Cost Motor Vehicles at Cost Lending Materials at Cost Works in Progress

Totals

1,013,304

310,181

9,584

304,847

1,009,054

164,994

104,073

40,280

40,793

187,994

5,722,216

1,124,803

216,397

795,339

5,835,283

-

109,861

-

-

109,861

6,900,514 1,648,918

266,261

Superannuation Contributions

-

3,313

357,447

427,410

Long Service Leave

620,487

565,885

Annual Leave

302,204

298,884

922,691

864,769

Current Long Service Leave has been determined as the amount employees are presently entitled to at balance date. Based on past history, it is estimated that $40,000 will be paid out in Long Service Leave in 2010/2011

12. Non-current Liabilities - Employee Benefits

$

$

Employee Benefits Long Service Leave Total Employee Benefits

73,017

87,486

995,708

952,255

1,140,979 7,142,192

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

45

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 13. Share of Equity

15. Reconciliation of Cash and Cash Equivalents

The percentage of equity held by participating councils making up the Geelong Regional Library Corporation is based on original contributions made at the time the Corporation came into being on 4th March 1997 plus a percentage of profits based on contributions made for each year. The percentage is as follows:

For the purposes of the Cash Flow Statement, cash includes cash on hand, cash at banks and cash on deposit, net of bank overdrafts. Cash at the end of the period as shown in the Cash Flow Statement is reconciled to the related items in the Balance Sheet as follows:

Cash and Cash Equivalents Note 8

1,956,158

1,514,844

1,956,158

1,514,844

2010

City of Greater Geelong

2009

85.76%

85.65%

Surf Coast Shire

7.50%

7.54%

Shire of Golden Plains

3.45%

3.48%

Borough of Queenscliffe

3.29%

3.33%

14. Reconciliation of Surplus for the Year to Net Cash Flows from Operating Activities

2009/10 2008/09

$ $

Comprehensive Result 852,656 373,642

46

(Profit)/Loss on Disposal of Assets

6,265

19,381

Book value of assets written off

94,543

216,397

Depreciation

1,187,749

1,140,979

Capital Income

(661,786)

(49,866)

Change in assets and liabilities:

( Increase)/Decrease in receivables & prepayments

(101,103)

(37,541)

Increase/(Decease) in payables (excluding capital accruals)

15,622

92,770

Increase/(Decrease) in employee benefits 40,139

115,415

Net Cash provided by (used in) operating activities

1,434,085

1,871,177

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 16. Superannuation Geelong Regional Library Corporation makes employer superannuation contributions in respect of its employees to the Local Authorities Superannuation Fund (the Fund).

Obligations for contributions are recognised as an expense in profit or loss when they are due. The Fund has two categories of membership, accumulation and defined benefits, each of which is funded differently.

December 2008, the Corporation makes the following contributions:

The Fund’s accumulation category, VISION SUPER SAVER, receives both employer and employee contributions on a progressive basis. Employer contributions are normally based on a fixed percentage of employee earnings (9% required under Superannuation Guarantee Legislation).

No further liability accrues to the employer as the superannuation benefits accruing to employees are represented by their share of the net assets of the Fund.

Fund surplus or deficit (ie the difference between fund assets and liabilities) are calculated differently for funding purposes (ie calculating required contributions) and for the calculation of accrued benefits as required in AAS 25 to provide the values needed for the AASB 119 disclosure in a council’s financial statements. AAS 25 requires that the present value of the benefit liability which is calculated in respect of membership completed at the calculation date makes no allowance for future benefits that may accrue. The actuarial investigation concluded that although the Net Market Value of Assets was in excess of Accrued Benefits at 31 December 2008, based on the assumptions adopted, there was a shortfall of $71 million when the funding of future benefits was also considered.

However, the council has been advised that no additional contributions will be required as at 30 June 2009. The Actuary will undertake the next actuarial investigation as at 30 June 2010 to ascertain if additional contributions are required.

The Fund’s Defined Benefit Plan is a multi-employer sponsored plan. As the Fund’s assets and liabilities are pooled and are not allocated by the employer, the Actuary is unable to reliably allocate benefit liabilities, assets and costs between employers. As provided under paragraph 32 (b) of AAS 119, the Corporation does not use defined benefit accounting for these contributions.

The Corporation makes employer contributions to the defined benefit category of the Fund at rates determined by the Trustee on the advice of the Fund’s actuary. On the basis of the results of the most recent full actuarial investigation conducted by the Fund’s actuary as at 31

- 9.25% of members’ salaries (same as 2008/2009); - the difference between resignation and retrenchment benefits paid to any retrenched employees, plus contribution tax (same as 2008/2009);

The result of the actuarial review is expected to be finalised during October 2010. Should the review identify a funding shortfall requiring additional contributions, the Corporation will be notified of any amount payable by November 2010 for payment on 1 July 2011. A further actuarial review will be undertaken as at 30 June 2011.

Based on the result of this review, a detailed funding plan will be developed and implemented to achieve the target of fully funding the Fund by 31 December 2013.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

47

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 Accounting Standard Disclosure

17. Commitments

The Fund’s liability for accrued benefits was determined by the Actuary at 31 December 2008 pursuant to the requirements of Australian Accounting Standard AAS25 follows:

Operating Lease Commitments

31 Dec 08 $’000

Net Market Value of Assets

3,630,432

Accrued Benefits (per accounting standards)

3,616,422

Difference between Assets and Accrued Benefits

14,010 3,561,588

The financial assumptions used to calculate the Accrued Benefits for the defined benefit category of the Fund were: Net Investment Return Salary Inflation Price Inflation

2010 $’000

2009 $’000

Employer contributions to Local Authorities 91 Superannuation Fund (Vision Super)

85

Defined benefit plans

Employer contributions payable to Local - Authorities Superannuation Fund (Vision Super) at reporting date.

Accumulation Funds Employer contributions to Local Authorities 209 171 Superannuation Fund (Vision Super) Employer contributions payable to Local Authorities Superannuation Fund (Vision Super) at reporting date.

48

-

57,677

61,275

Later than one year and not later than five years

-

54,994

Later than five years

-

-

57,677

116,269

8.50% p.a.

4.25% p.a.

2.75% p.a.

-

2009 $

At the reporting date, the Corporation has the following obligation under non-cancellable operating leases for the lease of equipment and land and buildings for use with the Corporations activities (these obligations are not recognised as liabilities):

Not later than one year

Vested Benefits (Minimum sum which must be paid to members when they leave the fund)

2010 $

The Corporation has no lease receivables

18. Contingent Assets and Contingent Liabilities There were no known contingent assets or contingent liabilities at reporting date.

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 19. (a) Financial Instruments - Accounting Policy, Terms & Conditions Recognised Financial Instruments

Notes

Accounting Policy

Terms & Conditions

Cash and Cash Equivalents

8

Cash on hand and at bank and money market call accounts are valued at face value. Interest is recognised as it accrues.

Non bank bill withdrawals are at call prior to midday. These investments returned floating interest rate returns of between 3.03% and 4.51% Bank Bills invested in during the year were held from 28 - 60 days. These investments returned floating interest rate returns between 3.04% and 7.59%.

Receivables

6

Receivables are carried at nominal amounts due less any provision for doubtful debts. A provision for doubtful debts is recognised where collection is no longer probable. Collectability of overdue accounts is assessed on an ongoing basis.

General debtors are unsecured and interest free.

Credit terms are usually 30 days.

Trade and Other Payables

10

Liabilities are recognised for amounts to be paid in the future for goods received and services provided at balance date, whether or not invoices have been received.

Creditors are unsecured, not subject to interest charges and are normally settled within 30 days of invoice receipt.

All contractual financial assets are categorised as loans and receivables.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

49

Geelong Regional Library Corporation//Notes to and forming part of the Financial Report Year Ended 30 June 2010 19. (b) Financial Instruments - Interest Rate Risk The Corporation’s exposure to interest rate risk and the effective interest rates of financial assets and financial liabilities, both recognised and unrecognised, at balance date are as follows:

2010 Fixed Interest maturing in :

Non Weighted

Floating 1 Year or Over 1 to Over 5 Interest

average

Notes Interest Rate less 5 Years Years bearing Total interest rate

$ $ $ $ $ $ % FINANCIAL ASSETS Receivables 6 - - - - 194,740 194,740 Cash and Cash Equivalents 8 777,166 1,130,010 - - 48,982 1,956,158 4.27% Total Financial Assets 777,166 1,130,010 - - 243,722 2,150,898 FINANCIAL LIABILITIES Trade and Other Payables 10 - - - - 357,447 357,447 Total Financial Liabilities - - - - 357,447 357,447 Net Financial Instruments

777,166

1,130,010

-

-

(113,725)

1,793,451

2009 Fixed Interest maturing in :

Non

Floating 1 Year or Over 1 to Over 5 Interest

Notes Interest Rate less 5 Years Years bearing Total

$ $ $ $ $ $ FINANCIAL ASSETS Receivables 6 - - - - 108,159 108,159 Cash and Cash Equivalents 8 775,164 738,446 - - 1,234 1,514,844 Total Financial Assets 775,164 738,446 - - 109,393 1,623,003 FINANCIAL LIABILITIES Trade and Other Payables 10 - - - - 427,410 427,410 Total Financial Liabilities - - - - 427,410 427,410 Net Financial Instruments

50

775,164

738,446

-

-

(318,017)

1,195,593

Weighted average interest rate %

4.59%

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 19. (c) Financial Instruments - Net Fair Value

19. (e) Risks and Mitigation

The aggregate net fair values of financial assets and financial liabilities, both recognised and unrecognised, at balance date are as follows:

The risks associated with our main financial instruments and our policies for minimising these risks are detailed below.

Market Risk Market risk is the risk that the fair value or future cash flows of our financial instruments will fluctuate because of changes in market prices.

2010

2009

Notes

Aggregate Aggregate Carrying Net Fair Carrying Net Fair Amount Value Amount Value

Financial Assets Receivables

6

194,740

194,740

108,159

108,159

Cash and Cash Equivalents

8

1,956,158

1,956,158

1,514,844

1,514,844

Total Financial Assets

2,150,898 2,150,898

1,623,003 1,623,003

Financial LIABILITIES Trade and Other Payables

10

Total Financial Liabilities Net Financial Liabilities

357,447

357,447

427,410

357,447

357,447

427,410

1,793,451 1,793,451

427,410

427,410

1,195,593 1,195,593

The carrying value for cash on hand and at bank, receivables, investments and creditors approximates the fair value because of their short term to maturity.

No financial assets or financial liabilities recognised in the statement of financial position were

measured at fair value subsequent to initial recognition.

19. (d) Credit Risk Exposure The maximum exposure to credit risk at balance date in relation to each class of recognised financial asset is represented by the carrying amount of those assets as indicated in the balance sheet.

The Corporation’s exposures to market risk are primarily through interest rate risk with only insignificant exposure to other prices and no exposure to foreign currency risk. Components of market risk to which we are exposed are discussed below.

Interest Rate Risk Interest rate risk refers to the risk that the value of a financial instrument or cash flows associated with the instrument will fluctuate due to changes in market interest rates. Interest rate risk arises from interest bearing financial assets and liabilities that we use.

Investment of surplus funds is made with approved financial institutions under the Local Government Act 1989. We manage interest rate risk by adopting an investment policy that ensures: - conformity with State and Federal regulations and standards, - adequate safety, - appropriate liquidity, - diversification by credit rating, financial institution and investment product, - monitoring of return on investment, - benchmarking of returns and comparisons with budget.

Maturity will be staggered to provide for interest rate variations and to minimise interest rate risk.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

51

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 19. (e) Risk and Mitigation (cont.)

19. (f) Sensitivity disclosure analysis

Credit Risk

The sensitivity analysis below (100 basis point increase or decrease) have been determined based on the exposure to interest rates at the reporting date and what the Corporation believes is reasonably possible over the next 12 months taking into account past performance, future expectations, economic forecasts and managements knowledge of financial markets .

Credit risk is the risk that a contracting entity will not complete its obligations under a financial instrument and cause us to make a financial loss. We have exposure to credit risk on all financial assets included in our balance sheet. To help manage this risk: - we have a policy for establishing credit limits for the entities we deal with; - we may require collateral where appropriate; and

30 June 2010 Interest Rate Risk

- we only invest surplus funds with financial institutions which have a recognised credit rating specified in our investment policy.

Trade and other receivables consist of a large number of customers, spread across the consumer, business and government sectors. Credit risk associated with the Corporation’s financial assets is minimal because the only debtor is the City of Greater Geelong.

Ongoing credit evaluation is performed on the financial condition of our customers and, where appropriate, an allowance for doubtful debts is raised.

We may also be subject to credit risk for transactions which are not included in the balance sheet, such as when we provide a guarantee for another party. Details of our contingent liabilities are disclosed in note 18.

Liquidity Risk

Carrying Amount $

Cash at Bank

1,956,158 (19,562) (19,562) 19,562 19,562

Receivables

194,740 (1,947) (1,947) 1,947 1,947

Financial Liabilities Payables 357,447 3,574 3,574 (3,574) (3,574) 30 June 2010 Interest Rate Risk

- we will not have sufficient funds to settle a transaction on the date;

- we may be unable to settle or recover financial assets at all.

To help reduce these risks we: - have a liquidity policy which targets a minimum and average level of cash and cash equivalents to be maintained; - have readily accessible standby facilities and other funding arrangements in place; - have a liquidity portfolio structure that requires surplus funds to be invested within various bands of liquid instruments; and - monitor budget to actual performance on a regular basis.

52

+1% Result Equity $

$

Financial Assets

Liquidity risk includes the risk that, as a result of our operational liquidity requirements: - we will be forced to sell financial assets as a value which is less than what they are worth; and

-1%

Result Equity $

$

Carrying Amount $

-1%

Result Equity $

$

+1% Result Equity $

$

Financial Assets Cash at Bank

1,514,844 (15,148) (15,148) 15,148 15,148

Receivables

108,159 (1,082) (1,082) 1,082 1,082

Financial Liabilities Payables 427,410 4,274 4,274 (4,274) (4,274)

Geelong Regional Library Corporation/Notes to and forming part of the Financial Report Year Ended 30 June 2010 20. Auditors Remuneration

2010

2009

$

$

8,165

8,000

Audit fee to conduct external Audit Victorian Auditor-General

21. Related Party Transactions

Annualised remuneration of Responsible Officers were within the following band.

2010

2009

$0 - $9,999

8

9

$140,000 - $149,999

1

1

Total remuneration in the reporting period for responsible persons included above amounted to;

$140,425 $135,000

(a) Responsible Persons Names of persons holding the position of a Responsible Person at the Geelong Regional Library Corporation during the year were:

Board Members Cr Rod Macdonald

(b) Remuneration of Responsible Persons

City of Greater Geelong (Chair)

Board members received no remuneration from the Geelong Regional Library Corporation. (c) Remuneration of Senior Officers

Annualised remuneration of Responsible Officers were within the following band.

2010

2009

Cr Andy Richards City of Greater Geelong ( from November 2009), (Deputy Chair from 1 February 2010)

$130,000 - $139,999

1

-

Cr David Cotsell

Golden Plains Shire (Deputy Chair to 1 February 2010)

$160,000 - $169,999

1

-

Cr Joe Remenyi

Surf Coast Shire

Cr Barbara Abley

City of Greater Geelong

Total remuneration in the reporting period for responsible persons included above amounted to; $300,435 $ -

Cr Cameron Granger

City of Greater Geelong

Cr Helene Butler

Borough of Queenscliffe

Cr David Saunderson

City of Greater Geelong (to November 2009)

Chief Executive Officer Ms Patti Manolis

(d) Retirement Benefits Nil. (e) Loans to Responsible Persons/ Senior Officers Nil. (f) Other Transactions There were no transactions with responsible persons to report.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

53

Geelong Regional Library Corporation//Notes to and forming part of the Financial Report Year Ended 30 June 2010 22. Function (c) Revenue Ratio

The Corporation’s only function is as a library.

Purpose: To assess the dependence on grant income.

23. Financial Ratios

Grants

1,605,672

(a) Working Capital Ratio Purpose: To assess the ability to meet current commitments.

Total Revenue

7,740,421

2010 $

Current Assets

2,171,195

Current Liabilities

1,280,138

2010 %

169.61%

2009 %

126.05%

2008 %

118.60%

(This means for every dollar of current liabilities, the library has $1.70 of current assets) (b) Adjusted Working Capital Ratio Purpose: To assess the ability to

meet current commitments.

Current Assets

Current Liabilities

2,171,195 699,651

310.33%

215.36%

232.98%

(This means for every dollar of current liabilities, the library has $3.10 of current assets).

54

urrent liabilities have been reduced to reflect C the long service leave that is shown as a current liability because GRLC does not have an unconditional right to defer settlement of the liability for at least twelve months after the reporting date, but is not likely to fall due within 12 months after the end of the period.

20.74%

(This means that 20.73% of revenue is earned from grants).

24.41%

25.96%

Geelong Regional Library Corporation Certification of the Financial Report

Standard Statements

In my opinion the accompanying financial statements have been prepared in accordance with the Local Government Act 1989, the Local Government (Finance and Reporting) Regulations 2004, Australian Accounting Standards and other mandatory professional reporting requirements.

Basis of preparation of Standard Statements The Library Corporation is required to prepare and include four audited Standard Statements within its Annual Report - a Standard Income Statement, Standard Balance Sheet Statement, Standard Cash Flow Statement and a Standard Statement of Capital Expenditure, together with explanatory notes.

These statements and supporting notes form a special purpose financial report prepared to meet the requirements of the Local Government Act 1989 and Local Government (Finance and Reporting) Regulations 2004.

Principal Accounting Officer Mrs Kathy Fulton Dated: Geelong

In our opinion the accompanying financial statements present fairly the financial transactions of the Geelong Regional Library Corporation for the year ended 30 June 2010 and the financial position of the Corporation as at that date.

As at the date of signing, we are not aware of any circumstance which would render any particulars in the financial statements to be misleading or inaccurate.

The Standard Statements have been prepared on accounting bases consistent with those used for the General Purpose Financial Statements and are also prepared to the same level of detail and format as the regular reporting to the Board. The Statements are consistent with the reporting format in the 2009/10 Budget.

We have been authorised by the Board on 16th August 2010 to certify the Financial Statements in their final form.

The Standard Statements are not a substitute for the General Purpose Financial Statements, which are included in the Annual Report. They have not been prepared in accordance with all Australian Accounting Standards or other authoritative professional pronouncements.

Board Member

The Standard Statements compare the corporation’s financial plan, expressed through its budget, with actual performance. The Local Government Act 1989 requires explanation of any material variances.

Dated: Geelong

Board Member Dated: Geelong Chief Executive Officer Ms Patti Manolis Dated: Geelong

The budget figures included in the Statements are those formally adopted by the Library Corporation in June 2009.

The Standard Income Statement highlights the recurrent result which is the result of the day to day transactions within the Library’s control. The non recurrent result are one off activities or items outside of the Library’s normal activities that have contributed both in cash and non cash incomes and expenditures.

The Standard Balance Sheet Statement, the Standard Statement of Capital Expenditure and the Standard Cash Flow Statement are consistent with both the format in the annual accounts and the regular Board reports.

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

55

Geelong Regional Library Corporation STANDARD INCOME STATEMENT (for the year ended 30 June, 2010)

NOTES TO BUDGET VARIANCES

2009/10 Actual $

2009/10 Budget $

Variance $

RECURRENT INCOME Government Grants User Charges

88,437

134,960

(46,523)

67,882

71,184

(3,302)

Other Fees and Charges

157,399

118,656

38,743

Interest on Investments

95,876

70,000

25,876

Core Grants - Member Municipalities

1,517,235

1,416,481

100,754

Member Contributions

5,158,070

5,148,183

9,887

TOTAL RECURRENT INCOME

7,084,899

6,959,464

125,435

RECURRENT EXPENDITURE Employee Related Salaries Workcover

4,005,691

4,033,284

27,593

30,301

37,151

6,850

Goods and Services General Works - Materials

83,310

106,987

23,677

General Works - Plant/Equipment/Vehicle Costs

75,027

76,080

1,053

General Works - External Services

560,732

468,274

(92,458)

Administration

260,604

164,763

(95,841)

Professional Services

273,643

221,231

(52,412)

Utilities

316,165

343,876

27,711

1,187,749

1,186,000

(1,749)

Depreciation (Gain)/Loss on Sale of Plant & Equipment TOTAL RECURRENT EXPENDITURE RECURRENT SURPLUS/(DEFICIT)

100,807

-

(100,807)

6,894,029

6,637,646

(256,383)

190,870

321,818

(130,948)

NON-RECURRENT INCOME

56

Capital Grants & Income

661,786

NET SURPLUS/(DEFICIT)

852,656

- 321,818

661,786 530,838

Relates to Standard Income Statement

Net Surplus for the year is $530,838 favourable to budget mainly due to unbudgeted Capital income received (contributions from City of Greater Geelong for FF&E for Belmont Library Upgrade $211,786 and Collections for new Lara Library $450,000), favourable interest, salaries and increased Members Core Grants, offset by Loss on disposal of Lending Materials.

Income Fees & Charges favourable due to increased Fines $20,463, plus unbudgeted Sundry Income $18,280

Interest on Investments favourable due to higher than budgeted investment balance.

Capital Income favourable due to receipt of unbudgeted Capital income received (contributions from City of Greater Geelong for FF&E for Belmont Library Upgrade $211,786 and Collections for new Lara Library $450,000)

Core Grants - Member Municipalities increased greater than budgeted.

Expenditure

General Works - External Services were ($92,458) unfavourable mainly due to unfavourable Web Services costs ($22,503), Subscriptions to Web Services ($52,277) - incorrectly budgeted as Capital Expenditure, Advertising ($20,554) - Recruitment/Employment advertising.

Administration costs were ($95,841) unfavourable mainly in printing, software, training costs and FBT Professional Services costs were ($52,412) unfavourable to budget mainly due to Computer Support ($57,154)

Loss on Sales of Plant & Equipment is mainly due to disposal of Lending Materials not fully depreciated (WDV $94,540).

Geelong Regional Library Corporation STANDARD BALANCE SHEET STATEMENT (for the year ended 30 June, 2010)

2009/10 Actual $

2009/10 Budget $

NOTES TO BUDGET VARIANCES Variance $

CURRENT ASSETS Cash and Cash Equivalents

Relates to Standard Balance Sheet Statement Cash at the end of the year of $1,956,158 is $1,432,912 above budget due to higher cash opening balance than budgeted of $759,972 and over budget cash flow surplus of $672,940.

1,956,158

523,246

1,432,912

Receivables

194,740

30,000

164,740

Prepayments

20,297

10,000

10,297

TOTAL CURRENT ASSETS 2,171,195 563,246

CURRENT LIABILITIES

1,607,949

Lending Materials lower than budget due to underspend on new materials of $354,869.

Trade and Other Payables

357,447

110,000

(247,447)

Provisions

922,691

804,185

(118,506)

Long Service Leave obligation of $693,504 is fully cash covered.

1,280,138

914,185

(365,953)

891,057

(350,939)

1,241,996

TOTAL CURRENT LIABILITIES NET CURRENT ASSETS

NON-CURRENT ASSETS Plant and Equipment & Vehicles 1,572,791 1,376,958 Lending Materials 5,853,129 6,216,908 Work in Progress 0 0 TOTAL NON-CURRENT ASSETS 7,425,920 7,593,866 NON-CURRENT LIABILITIES Provisions 73,017 35,815 TOTAL NON-CURRENT LIABILITIES 73,017 35,815 NET ASSETS

8,243,960

Payables at the end of the year is higher than budget due to the value of uninvoiced receipts and accruals at year end $240,240.

195,833 (363,779) 0 (167,946) (37,202) (37,202)

7,207,112

1,036,848

EQUITY Surplus Year to Date 852,656 321,818

530,838

Accumulated Surplus (01/07/2009)

3,505,293

2,999,283

506,010

Members Contribution

3,886,011

3,886,011

TOTAL EQUITY

8,243,960

7,207,112

Represented by:

- 1,036,848

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

57

Geelong Regional Library Corporation STANDARD CASH FLOW STATEMENT (for the year ended 30 June, 2010)

NOTES TO BUDGET VARIANCES

2009/10

Actual Budget Variance

$ $ $ Inflows/ Inflows/ Inflows/

(Outflows) (Outflows) (Outflows) Cash Flows from Operating Activities Government Grants

1,766,239

1,551,441

214,798

Members

5,219,894

5,148,183

71,711

Interest Received

Cash flows from operating activities are unfavourable to budget due to increased expenditure on Web Services, Subscriptions, Advertising, Printing, offset by increase in Government grants, Interest on Investments due to higher cash holdings, and favourable income from Fines.

Cash out flows from investing activities are over budget mainly due to receipt of contribution from City of Greater Geelong of $450,000 for book stock at new Lara Library (not yet spent) and underspend on Lending Materials $354,869

95,876

70,000

25,876

241,759

189,840

51,919

88,915

-

88,915

7,412,683

6,959,464

453,219

Employee Benefits

(3,968,201)

(4,070,435)

102,234

General Works / Utilities

(1,386,319)

(995,217)

(391,102)

Cash at the end of the year of $1,956,158 is $1,432,912 above budget due to higher cash opening balance than budgeted of $759,972 and over budget cash flow surplus of $672,940

(624,078)

(385,994)

(238,084)

(5,978,598)

(5,451,646)

(526,952)

1,434,085

1,507,818

(73,733)

(1,655,729)

(1,739,444)

83,715

661,786

-

661,786

1,172

-

1,172

(992,771)

(1,739,444)

746,673

User Charges GST Refund

Administration / Professional Services

Net Cash Provided by Operating Activities Cash Flows from Investing Activities Payments for Furniture and Equipment, Motor Vehicles and Lending Materials Capital Income Proceeds from Sale of Assets Net Cash Outflow from Investing Activities Net Increase/(Decrease) in Cash Held

58

Standard Cash Flow Statement

441,314

(231,626)

672,940

Cash at Beginning of Financial Year

1,514,844

754,872

759,972

Cash at End of Financial Year

1,956,158

523,246

1,432,912

Geelong Regional Library Corporation STANDARD STATEMENT OF CAPITAL EXPENDITURE (for the year ended 30 June, 2010)

2009/10

Actual $

2009/10 Budget $

2009/10 Variance $

CAPITAL EXPENDITURE C56011 Adult Large Print Library

62,709

96,000

33,291

C56012 Adult Fiction Library

179,498

259,000

79,502

C56013 Adult Non Fiction Library

109,009

130,020

21,011

9,065

32,000

22,935

C56027 Junior Fiction Library

44,075

56,800

12,725

C56028 Junior Non Fiction Library

17,615

18,700

1,085

C56029 Picture Books Library

74,769

106,000

31,231

C56030 Young Adult Books Library

18,466

31,500

13,034

C56035 Audio Library

93,539

105,400

11,861

C56014 LOTE Library

C56040 CD Rom Library

574

3,000

2,426

C56045 CD Music Library

45,370

81,399

36,029

C56055 Videos Library

0

0

0

C56060 Serials/Magazines Library

77,081

70,500

(6,581)

C56121 Learning English

13,911

15,000

1,089

C56122 E-Books

25,860

25,000

(860)

C56140 Asset Replacement

142,802

155,125

12,323

C56145 RFID Radio Frequency Identification

174,125

190,000

15,875

35,727

35,000

(727)

104,568

100,000

(4,568)

C56155 Light Fleet Replacement C56160 Library Branch Equipment C56162 DVD (Library Materials & Books)

71,326

68,000

(3,326)

C56163 Reference (Library Materials & Books)

25,681

111,000

85,319

C56171 Premiers Reading Challenge

35,901

50,000

14,099

211,786

0

(211,786)

1,573,457

1,739,444

165,987

C56172 Belmont Library Upgrade TOTAL CAPITAL EXPENDITURE

NOTES TO BUDGET VARIANCES Relates to Standard Statement of Capital Expenditure Capital expenditure is under budget $165,967 mainly due to Books and other Lending Materials being under budget by $354,869, offset by unbudgeted expenditure for Belmont Library Upgrade ($211,786) (funded by contribution from City of Greater Geelong).

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

59

Geelong Regional Library Corporation Certification of the Standard Statements In my opinion the accompanying standard statements have been prepared on accounting bases consistent with the financial statements and in accordance with the Local Government Act 1989, and the Local Government (Finance and Reporting) Regulations 2004.

Principal Accounting Officer Mrs Kathy Fulton Dated: Geelong

In our opinion the accompanying standard statements have been prepared on accounting bases consistent with the financial statements and in accordance with the Local Government Act 1989 and the Local Government (Finance and Reporting) Regulations 2004.

As at the date of signing, we are not aware of any circumstance which would render any particulars in the standard statements to be misleading or inaccurate.

We have been authorised by the Board on 16th August 2010 to certify the Standard Statements in their final form.

Board Member Dated: Geelong

Board Member Dated: Geelong

Chief Executive Officer Ms Patti Manolis Dated: Geelong

60

Financial Statements VAGO Victorian Auditor-General’s Office Independent Auditor’s Report To the Members of the Board, Geelong Regional Library Corporation

The Financial Report and Standard Statements

This responsibility includes:

The accompanying financial report for the year ended 30 June 2010 of Geelong Regional Library Corporation which comprises statement of comprehensive income, statement of financial position, statement of changes in equity, statement of cash flow, a summary of significant accounting policies and other explanatory notes to and forming part of the financial report, and the Certification of the Financial Report has been audited.

• establishing and maintaining internal controls relevant to the preparation and fair presentation of the financial report and standard statements that are free from material misstatement, whether due to fraud or error.

• Selecting and applying appropriate accounting policies

• Making accounting estimates that are reasonable in the circumstances.

The accompanying standard statements for the year ended 30 June 2010 of the Corporation which comprises standard income statement, standard balance sheet statement, standard cash flow statement, standard statement of capital expenditure, the related notes and the Certification of the Standard Statements have been audited.

Member’s Responsibility for the Financial Report and Standard Statements The Members of the Board of Geelong Regional Library Corporation are responsible for the preparation and fair presentation of:

• the financial report in accordance with Australian Accounting Standards, including the Australian Accounting Interpretations, and the financial reporting requirements of the Local Government Act 1989

• the standard statements in accordance with the basis of preparation as described in note 1 to the statements and the requirements of the Local Government Act 1989.

Audit Responsibility As required by the Audit Act 1994 and the Local Government Act 1989, my responsibility is to express an opinion on the financial report and standard statements based on the audit, which has been conducted in accordance with Australian Auditing Standards. These Standards require compliance with the relevant ethical requirements relating to audit engagement and that the audit be planned and performed to obtain reasonable assurance as to whether the financial report and standard statements are free of material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report and standard statements. The audit procedures selected depend on judgement, including the assessment of the risk of material misstatement of the financial report and standard statements, whether due to fraud or error. In making those risk assessments, consideration is given to the internal control relevant to the entity’s preparation and fair presentation of the financial report and standard statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control.

Level 24, 35 Collins St, Melbourne VIC. 3000 Telephone 61 3 8601 7000 Facsimile 61 3 8601 7010 Email comments@audit.vic.gov.au Website www.audit.vic.gov.au Auditing in the Public Interest

GEELONG REGIONAL LIBRARY CORPORATION ANNUAL REPORT 2009/10

61

Independent Auditor’s Report (continued)

Independence

An audit also includes evaluating the appropriateness of the accounting policies used, and the reasonableness of accounting estimates made by the Board Members, as well as evaluating the overall presentation of the financial report and standard statements.

The Auditor-General’s independence is established by the Constitution Act 1975.

The Auditor-General is not subject to direction by any person about the way in which his powers and responsibilities are to be exercised. In conducting the audit, the Auditor-General and his staff and delegates complied with all applicable independence requirements of the Australian accounting profession.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Matters Relating to the Electronic Presentation of the Audited Financial Report and Standard Statements This auditor’s report relates to the financial report and standard statements published both in the annual report and on the website of Geelong Regional Library Corporation for the year ended 30 June 2010. The Board Members of the Corporation are responsible for the integrity of the web site. I have not been engaged to report on the integrity of the web site. The auditor’s report refers only to the statements named above. An opinion is not provided on any other information which may have been hyperlinked to or from these statements. If users of this report are concerned with the inherent risks arising from electronic data communications, they are advised to refer to the hard copy of the audited financial report and standard statements to confirm the information included in the audited financial report and standard statements presented on the Corporation’s web site.

Audit Opinion In my opinion;

(a) The financial report presents fairly, in all material respects, the financial position of Geelong Regional Library Corporation as at 30 June 2010 and of its financial performance and cash flows for the year then ended in accordance with applicable Australian Accounting Standards, including the Australian Accounting Interpretations, and the financial reporting requirements of the Local Government 1989.

(b) The standard statements are presented fairly, in all material respects, in accordance with the basis of preparation as described in note 1 to the statements and comply with the requirements of the Local Government Act 1989.

MELBOURNE 24 August 2010

Level 24, 35 Collins St, Melbourne VIC. 3000 Telephone 61 3 8601 7000 Facsimile 61 3 8601 7010 Email comments@audit.vic.gov.au Website www.audit.vic.gov.au Auditing in the Public Interest

62

Libraries are located at Barwon Heads Golf Links Road, Barwon Heads 3227 Ph: 5254 2143 Belmont 163 High Street, Belmont 3216 Ph: 5243 2655 Chilwell 51 Russell Street, Newtown 3220 Ph: 5221 5129 Corio Cox Road, Norlane 3214 Ph: 5275 2388 Drysdale 18-20 Hancock Street, Drysdale 3222 Ph: 5251 3855 Geelong 49 Little Malop Street, Geelong 3220 Ph: 5222 1212 Geelong West 153B Pakington Street, Geelong West 3218 Ph: 5229 1939 Grovedale 45-49 Heyers Road, Grovedale 3216 Ph: 5241 5152

Highton Roslyn Road, Highton 3216 Ph: 5243 4864 Newcomb Corner Bellarine Hwy & Wilsons Road, Newcomb 3219 Ph: 5248 1802 Ocean Grove Cnr Presidents Avenue and The Avenue, Ocean Grove 3226 Ph: 5255 4218 Queenscliff 55 Hesse Street, Queenscliff 3225 Ph: 5258 2017 Torquay Surf City Plaza, Beach Road, Torquay 3228 Ph: 5261 3049

Mobile Libraries operate in Golden Plains Shire Ph: 5272 6010 City of Greater Geelong Ph: 5272 6010 Surf Coast Shire Ph: 5272 6010

Municipal Partners

Library Administration 30 Brougham Street, Geelong 3220 Ph: 5272 6010 Fax: 5272 6036 info@geelonglibraries.vic.gov.au www.geelonglibraries.vic.gov.au