FVMA Regionals Prospectus 2021

just for you

Regionals SHERATON PANAMA CITY PANAMA CITY BEACH, FLORIDA

NOVEMBER 11-14, 2021

YOUR INVITATION TO EXHIBIT

Regionals

WHAT ARE FVMA REGIONALS?

PANAMA CITY

FVMA MISSION: To advance the veterinary medical profession, promote animal health and well-being, and protect public health.

ABOUT REGIONALS FVMA Regionals is the FVMA's brand new continuing education conference! This new branch of conferences aim to provide cutting-edge education to areas of Florida that haven't been the focus of veterinary conferences in the past. FVMA Regionals will provide world-class lectures, hands-on wet labs, and unmatched social and industry networking.

WHY EXHIBIT: FVMA Regionals Conference offers an unmatched opportunity for networking with members of the veterinary care team and key decision makers. As a FVMA Regionals exhibitor, you have the opportunity to showcase your latest innovations, advancements, products and services to veterinary professionals who join us from around Florida, the Southeast, across the United States, Canada, the Caribbean and other territories.

WHY SPONSOR: Sponsoring is one of the best ways to show you care about elevating education in the veterinary profession. It's a great way to get your brand not only noticed but appreciated by attendees.

Sponsoring also grants you multiple advertising opportunities and adds validity to your company.

Through our various sponsorship levels, you can choose your best option to reach an engaged, relevant audience at a price that works for you. Our sponsorship packages are also the best value option when it comes to advertising in our multiple mediums.

Regionals offers attendees…

HANDS-ON WET LABS 2

CUTTING-EDGE LECTURES @the_fvma

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A DYNAMIC EXHIBIT HALL @thefvma

Regionals

GENERAL INFORMATION

PANAMA CITY

HOST HOTEL: A block of rooms has been reserved at the Sheraton Panama City for the FVMA Regionals Conference. Special extended-stay arrangements have been made for the group rate to remain in effect for three days pre- and post-conference, subject to availability.

SHERATON PANAMA CITY 4114 Jan Cooley Dr, Panama City Beach, FL 32408 Use Group Code: "Florida Veterinary Medical Association" Hotel: (850) 236-6000 or Click Here to reserve your room today!

RESERVATION DEADLINE: OCTOBER 31, 2021

(or until room block is sold out)

SPECIAL ROOM RATES: ROOM TYPE

DISCOUNT RATE

Resort View - Guest Room

$139.00

*For more information about room upgrades please contact the hotel

STANDARD BOOTH PACKAGE: Each booth will include:

• Two badges for booth personnel • Complimentary booth attendee lunch Friday & Saturday • One 6’-skirted table • One waste basket • 8’-high back drape with 3’-high side dividers • Listing in the FVMA Regionals On-site Program • Listing on the FVMA Regionals website • FVMA Regionals registered attendee mailing list provided post-conference

EXHIBIT SERVICES CONTRACTOR Gulf Coast Expo is the preferred drayage company to handle exhibits and setup. FVMA highly recommends utilizing their services for shipping materials to the show. Gulf Coast Expo will ensure your shipment is placed at your designated booth at time of setup. Show management is not responsible for any shipments sent directly to the hotel.

800.992.3862

407.240.3710

BOOTH PRICING Standard Booth (8'X10') - $1,795 Premium Booth (8'X10') - $1,995* *Call for larger booth space

*Priority placement is reserved for sponsors.

Gulf Coast Expo 8432 Sunstate Street, Tampa, FL 33634 Phone: 813.915.8066 Fax: 813.319.0619 Email: customerservice@gulfcoastexpo.com

INFO@FVMA.ORG

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Regionals

SPONSOR PACKAGES & PRICING

PANAMA CITY

Make a major impact on hundreds of veterinary professionals by showcasing your products at FVMA’s Regionals Conference. Discover the incredible sponsorship and advertising opportunities available and find the perfect fit for your brand at a discounted package price.

PLATINUM SPONSOR PACKAGE

$6,500

8’ x 10’ Premium Booth (includes standard booth package)

$1,995

Level 1 choice of marketing sponsorship

$3,000

Half-page, full color ad in the conference on-site program

$1,195

3 Additional complimentary exhibitor badges FVMA monthly e-newsletter ad in the pre-conference issue (full banner 430 x 70 pixels)

$585 $1,845

Cover-all Bingo Game & Raffle

$175

CAT-Tickets (Customer Appreciation Ticket) / Qty 10

$100

Total Package Value: $8,895

$5,000

GOLD SPONSOR PACKAGE 8’ x 10’ Premium Booth (includes standard booth package)

$1,995

Level 2 choice of marketing sponsorship

$2,000

Quarter-page, full color ad in the conference on-site program

$595

2 Additional complimentary exhibitor badges FVMA monthly e-newsletter ad in the pre-conference issue (300 x 100 pixels)

$390 $1,300

Cover-all Bingo Game & Raffle

$175

CAT -Tickets (Customer Appreciation Ticket) / Qty 5

$50

Total Package Value: $6,505

$3,000

SILVER SPONSOR PACKAGE 8’ x 10’ Standard Booth (includes standard booth package)

$1,795

Level 3 choice of marketing sponsorship

$1,000

1 additional complimentary exhibitor badge

$195

180 x 150 pixels FVMA monthly e-newsletter ad in the pre-conference issue

$750

Total Package Value: $3,740

$2,000

BRONZE SPONSOR PACKAGE 8’ x 10’ Standard Booth (includes standard booth package)

$1,795

1 additional complimentary exhibitor badge

$195

180 x 150 pixels FVMA monthly E-Newsletter ad in the pre-conference issue

$750

Total Package Value: $2,740 *FOR MORE INFORMATION ABOUT SPONSORING OR EXHIBITING PLEASE GIVE US A CALL AT 800.992.3862

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@the_fvma

@thefvma

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SPONSORSHIP MARKETING LEVELS

Regionals PANAMA CITY

Depending on the sponsor package you choose, each marketing level is designed to provide your company with the maximum exposure to all conference attendees For sponsors only.

Marketing Level 1:

$3,000

Platinum Level Sponsor Only - Choose One (1)

Speaker

Demonstrate your support by sponsoring a program speaker. Your contribution highlights the education of DVM's and Technicians through continuing education. Your logo with a link to your company’s website will be posted on the conference program and Exhibitor / Sponsor pages.

Wet Lab

Registrants roll up their sleeves and recieve hands-on learning through FVMA Regionals Wet Labs.

Sponsorship opportunities include major sponsorship as well as donated equipment and supplies, which allow participants to “see for themselves” how your equipment can help them become successful.

Lunch Sponsor

Make an impression as the official Lunch Sponsor for Day One or Day Two during the event.

Reception Sponsor

Exclusive branding as "Welcome Reception Sponsor" in preliminary and on-site programs.

Marketing Level 2:

$2,000

Gold Level Sponsor Only - Choose One (1)

Lanyards

Lanyards are very popular with our attendees. Registrants wear them every day at the conference as a convenient way to keep their badge handy when checking into sessions, grabbing a lunch break and visiting Exhibit Hall booths.

Attendee Badges

Picture your company name and logo worn by all registered attendees at every session and event and while visiting the Exhibit Hall. Amazing, repeated exposure for your company!

Attendee Bag

Our popular conference welcome bags are coveted by attendees. We know that many attendees use these bags year-round. Prominently display your company name/logo throughout the conference, including at other FVMA events.

Morning/Afternoon Breaks

Sponsor a morning or afternoon break on Friday or Saturday to get your brand appreciated by attendees.

Sponsors will be recognized in conference communications and the on-site program.

Marketing Level 3:

$1,000

Silver Level Sponsor Only - Choose One (1)

Conference Bag Inserts

Place your brand in the bags and hands of each FVMA attendee with a bag insert. Qty 500

Promotional Items

Pens or other promotional items, approved by show management, are provided by the sponsor and will be distributed at the registration desk, in conference rooms or included inside the conference bags. Qty 500

Attendee Gift

Welcome each conference attendee with a gift from your company - your gift (and company logo!) will be one of the first things they receive when they check-in at registration! Qty 500

Advertising

On-site Program - Hundreds of attendees check out this reference guide each day to locate FVMA event schedules and speakers, along with Exhibit Hall booths. Make sure your products and booth(s) are prominently featured!

Additional Marketing Items: Open to all exhibitors Cover-all Bingo Game & Raffle: $175 Cover-all Bingo Game and Raffle is a way to increase exhibit hall traffic and attract more attendees to your respective booths throughout the conference.

Advertising in On-site Program: Full-page Ad: $1,195 Half-page Ad: $895 Quarter-page Ad: $595

Customer Appreciation Tickets: $50 - $100 CAT Tickets can be used for one complimentary drink during receptions at the event.

Conference Bag Inserts/Handouts: $795

800.992.3862

407.240.3710

Additional Badges: $195 ea.

INFO@FVMA.ORG

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Regionals

FLOORPLAN

PANAMA CITY

Sheraton Panama City Beach Hotel - St Andrews Ballroom EXHIBIT HALL DATES: NOVEMBER 12-13, 2021

ENTRANCE Standard Booth $1,795 SETUP: Friday, November 12: 7 - 11:30 a.m.

Premium Booth $1,995 TEAR DOWN: Saturday, November 13: 4 p.m. - 6 p.m.

EXHIBIT HALL HOURS:

Friday, November 12: 11:30 a.m. - 6:15 p.m.

Saturday, November 13: 9:00 a.m. - 4:00 p.m.

November 12 October 25

October 31

November 5

Conference bag insert full payment due

Hotel deadline to reserve accommodations

Completion of exhibitor tasks on conference website

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November 18 Attendee list sent to exhibitors via email

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Exhibit Hall open from 11:30 a.m. – 6:15 p.m.

Exhibit Hall Reception from 5:10 – 6:15 p.m.

October 29

November 4

November 13

On-site program and signage artwork due

Conference bag inserts to be received at FVMA HQ

Exhibit Hall open from 9 a.m. – 4 p.m.

Exhibitor move out from 4 – 6 p.m.

@the_fvma

@thefvma

@thefvma

Regionals

RULES & REGULATIONS 1. CONTRACT The following rules and regulations become binding upon acceptance of this contract between the applicant and the FVMA Regionals Conference, the show sponsor. The FVMA Regionals Conference reserves the right to interpret these rules, as well as make final decisions, on any points the rules and regulations do not cover.

2. SPACE ASSIGNMENT Booth assignments will be made according to exhibitor’s request, sponsorship level, date the Exhibitor Contract was received, and with care to separate competing exhibitors, where possible. The FVMA Regionals Conference reserves the right to reallocate space as necessary, however, no change in space assignment will be made after space reservation has been confirmed without consultation with the exhibitors concerned.

Telephone requests for space will not be accepted. Applicants must use the official Exhibitor Contract. Booth space pricing starting at $1,995 per 8’x10’ booth. Full payment must be received with Exhibitor Contract to reserve booth. No exhibit may be set up and displayed during the conference without payment in full.

3. RENTAL SERVICES Gulf Coast Expo is the official drayage firm to handle exhibit setup. For more information, please contact Gulf Coast Expo for a copy of the Exhibitor Kit. 4. SHIPPING/EXHIBITOR SERVICE DESK Shipping and exhibitor services are handled by Gulf Coast Expo.

Freight will not be received or handled directly by the host hotel or the FVMA Regionals Conference-Panama City for this event. Gulf Coast Expo will maintain an Exhibitor’s Service Desk throughout the show’s installation and tear-down for your convenience. Telephone: 813.915.8066.

5. CANCELLATION No cancellations. All exhibit reservations are final.

6. FIRE & SAFETY REGULATIONS All local, state and federal regulations will be strictly enforced, and the exhibitor assumes all responsibility for compliance with such standards.

7. LIABILITY & INSURANCE The hotel management and the FVMA Regionals Conference will take all reasonable precautions to avoid loss of exhibitors’ property by theft, fire or other causes, but under no circumstances shall the hotel management nor the FVMA Regionals Conference or any of its members be responsible for such losses; and it is recommended that exhibitors cover their property with suitable insurance. In the enforcement and interpretation of the following rules and regulations, the decision of the conference management is final. In the event of fire, strikes or other unavoidable circumstances making the building unfit for use, the exhibit space contract shall not be binding. The exhibitor assumes all responsibility for any and all loss, theft or damage to exhibitor's display, equipment and other property while on the premises.

8. ELIGIBLE EXHIBITS & ADDITIONAL CONSIDERATIONS The FVMA Regionals Conference executive director reserves the right to determine the eligibility of any company, product, or part thereof that, in his opinion, is not in keeping with the character of the exhibit. All exhibits are expected to be in the best interest of veterinary medicine. Exhibitors will be expected to comply with the rules and ethics of the American Veterinary Exhibitors’ Association and any state or federal guidelines associated with any displayed equipment or services. Any undignified solicitation on the part of any exhibitor should be promptly reported. The FVMA Regionals Conference reserves the right to close any exhibit which conducts its solicitations in an objectionable manner or infringes upon the rights and privileges of other exhibitors.

9. NOISY & OBNOXIOUS EQUIPMENT No sound-making equipment or other devices may be set up in any exhibit booth which would disturb the orderly operation of the exhibit area.

10. SECURITY The FVMA Regionals Conference will arrange for security to supervise traffic flow in and out of the exhibit hall. Security will be provided during exhibit hall hours. All exhibitors and attendees entering the exhibit hall must wear FVMA Regionals Conference issued name badges.

800.992.3862

407.240.3710

PANAMA CITY

11. USE OF BOOTH SPACE Exhibitors may not subdivide, assign or sublet their space, nor any part thereof, nor purchase multiple booths for the intent or purpose of assigning or subletting to third parties, nor permit in their booth non‐exhibiting companies’ representatives without the express written permission of the FVMA Regionals Conference. Only individuals or companies that have contracted directly with the FVMA Regionals Conference shall be listed in the exhibit hall directory or allowed on the exhibit hall floor as an exhibitor. Any booth sign shall display only one company name per booth. No advertising devices, signs or corporate/company logo(s) on apparel shall be displayed in or outside the exhibit space other than those approved or furnished by the FVMA Regionals Conference. Failure to comply with this provision shall be sufficient cause for the FVMA Regional Conference to require the immediate removal of the exhibit and/or the offending exhibitor at the sole expense of the exhibitor.

12. DAMAGE TO PROPERTY Exhibitors will be responsible for any damage caused by them or their employees to the building, floor, walls, columns, standard booth equipment or to other exhibitors’ property. Exhibitors must not apply paint, lacquer, adhesive or any other coating to the building, columns, walls, floors or to standard booth equipment.

13. BADGES Badges will be supplied for company representatives who will be manning the booth(s). Exhibitors shall not give badges to individuals who are not official representatives of their company.

The badges will not admit the wearer into educational lectures, the business meeting or ticketed events. Badges can be picked up at the FVMA Regionals Conference Registration Desk. Two badges included per booth. If the number exceeds two, an additional fee will be added to your company’s registration fee for each additional booth attendant. The booth representative limit is seven (no exceptions).

14. BOOTH REPRESENTATIVE NAMES Your company is entitled up to two complimentary exhibit representatives per standard booth. More than two representatives per standard booth will incur additional charges.

Please list all exhibit representatives on the Exhibitor Contract.

Exhibit representatives' names must be received by November 1, 2021.

15. EXHIBIT HOURS (tentative schedule) Friday, November 12: Exhibit Setup 7 - 11:30 a.m.

Exhibit Hall Open 11:30 a.m. - 6:15 p.m.

Lunch 12 - 1:30 p.m.

Coffee Break 2:20 - 3:20 p.m.

Friday Welcome 5:10 - 6:15 p.m.

Reception Saturday, November 13: Exhibit Hall Open Morning Break Lunch Afternoon Break Afternoon Break Raffle Drawing Exhibit Hall Closes

9 a.m. - 4 p.m.

9:50 - 10:50 a.m.

11:40 a.m. - 1:10 p.m.

3 - 4 p.m.

3:30 - 4 p.m.

4 p.m.

(All exhibitors must vacate by 6 p.m.)

16. DISMANTLE No exhibitor will be allowed to remove their exhibit or any part of it until the close of the exhibition without the prior consent of the FVMA Director of Conferences and Events, and booths must be manned at all times during the official exhibit hours.

INFO@FVMA.ORG

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UPCOMING CONFERENCES

Regionals PANAMA CITY

Small Animal & Exotics: The Gulf-Atlantic Veterinary Conference Hilton West Palm Convention Center - West Palm Beach, FL December 2-5, 2021

FVMA Annual Conference Hilton Bonnet Creek Orlando, FL March 17-22, 2022

Equine: Promoting Excellence Symposium Naples Grande - Naples, FL October 21-24, 2021

Ocala Equine Conference Hilton - Ocala, FL January 21-23, 2022