Student Handbook 2025-2026

2025-2026

Student Handbook Respect

|

Inclusion

| Service

| Excellence

Friends University 2100 W. University Ave. | Wichita | Kansas | 67213 www.friends.edu The Friends University Student Affairs Division is responsible for publishing this Handbook. It is reviewed and updated annually and as needed. The University is not responsible for unintended errors and reserves the right to make changes without notice.

All students are subject to the most recent printing or revision, which is the version found on the University’s website. Students are responsible for being familiar with the contents of the Student Handbook.

By virtue of the student’s enrollment, the student agrees to live according to the standards outlined within this Handbook.

Table of Contents 1. Introduction 2. Community Life Standards 3. Community and Residential Development 4. Campus Offices and Services 5. Campus Security

Introduction Mission – Who We Are Friends University, a Christian University of Quaker heritage, equips students to honor God and serve others by integrating their intellectual, spiritual and professional lives.

Vision – Where We Want to Be Friends University will provide excellent learning experience, nationally recognized programs, and a focus on transformative education that places special value on each person, cultivating a new generation of Christ-like leaders.

Values R.I.S.E. Core values are ideals shared by the Friends community, influencing our behaviors and attitudes.

• Respect - Integrity, civility in our words and actions, regard for others.

• Inclusion - A spirit of cooperation and equality.

• Service - A commitment to servant leadership, caring for each other and our community.

• Excellence - Giving our best to our students at all times (student focused), that we may walk truly in the light of our faith (honor God).

Friends University Hymn 1. Upon a sunny Kansas plain, Our college towers rise high Her massive walls, her lofty heights Stand etched against the sky.

The Morning sun first gilds her spire To call to labor on, While midst a gorgeous west she spreads Her evening benison 2. Within her storied walls, there clings The memory of those hours, When dreams were dreamed and visions seen, High pointing like her towers.

And ever afterwards eternal truth Her fostering spirit leads To honors high or humble toil, Of lives of honest deeds 3. Her sons and daughters proud are we, And from the world’s far ends We’ll sing her praise with hearts that thrill To hear the name of Friends.

Oh, Father, hear her children pray That they may all hold true, And that their lives full nobly may Bring honor to Friends U.

Welcome from our VP of Student Affairs Dear student, We are so glad you are a part of the community here at Friends University! It is our hope and prayer that this will be a year of tremendous growth and opportunity for you.

In the pages that follow, you will find two key sections that I believe to be critical to your success in the year ahead. The first is our student handbook. This handbook outlines the guidelines we have for living in community with one another, in accordance with the University’s Christian mission and R.I.S.E. values (Respect, Inclusion, Service, and Excellence). It also includes a variety of helpful information you may need to know as you navigate our campus during the year ahead.

The second resource is the calendar of our academic year. Research tells us that during college years, many young people struggle to “manage” their lives. In the spirit of, “what gets scheduled gets done,” we want to encourage you to use these pages to schedule your priorities to ensure that you make the best use of every day. Be the curators of your schedule. Everyone gets the same 168 hours a week. What makes them different is how you use them. Writing down your goals, big projects, major assignments, etc. on paper, where you can see them frequently, will go a long way in determining how successful you will be this year. Of course, you cannot just write it down. You also must execute your plan! That will be equally important!

Students, it is our belief that God has brought you to Friends University for a reason! We hope that you will use this season of life to explore how your unique gifts, talents, and passions can make a difference on campus and in the world!

If there is ever anything I can do to help you experience all God’s best for you during your time here at Friends, please do not hesitate to be in touch with me!

Grace and peace,

Guy M. Chmieleski Dr. Guy M. Chmieleski Vice President of Student Affairs

Community Life Standards Overview of Standards Friends University seeks to help students view all aspects of their academic program and way of life through the lens of Christian faith and concern. Honesty, sincerity, integrity, faith, and love are encouraged as necessary qualities of Christian character. The Community Life Standards outlined within this section are designed to foster these qualities within individual students for the overall good of our campus community.

Each student should understand that their enrollment at Friends University assumes a desire for participation in and positive contributions to the community's life. If any member of the Friends University community shows continued violation of the spirit of the University and is found to be consistently in opposition to the personal development or well-being of other members of the body, the University reserves the right to request his or her withdrawal.

The students at Friends University come from many states and several foreign countries.

Our student body's broad origins create diversity within the University environment that requires significant individual commitment to growth of self and others in the community.

Students are expected to conduct themselves, whether on or off campus, in a way that will reflect favorably on them and the University. The University reserves the right to deny admission to any applicant, to discontinue the registration of any student or to withhold the degree of any student if, in the opinion of the faculty or University authorities, their personal conduct, disrespect for regulations or attitude toward policies is detrimental to the general welfare of the University community, or their further association is not conducive to the best interests of the student or the University.

The Community Life Standards have been established by the University to protect its educational purpose, to provide for the orderly conduct of activities, to protect the victims of crime and to safeguard the interests of the University community.

Members of the University community share the same responsibilities of citizenship as other members of the broader community. Students, faculty, and staff members are all subject to the same laws and ordinances. The University does not stand between national, state, or local law enforcement agencies and persons who violate the law. Persons who violate the law are subject to disciplinary action from the University regardless of the action or inaction of civil authorities.

Community Life Standards

Abusive/Disrespectful Behavior

Students are expected to act in a respectful and cooperative manner with all members of the University. If there is a disagreement or confusion between individuals, courtesy and understanding should be employed by all parties to resolve the point of contention. Lying or being dishonest regarding a situation is unacceptable. Any attempts to deceive staff or lie about a conduct review process will result in more serious sanctions. Physical, verbal, and written threats, insults, or any form of abusive behavior directed toward any staff member or resident will not be tolerated.

Persistent or severe, verbal abuse, threats, intimidation, harassment, coercion, bullying, derogatory comments, vandalism, or other conduct that threatens or endangers the mental or physical health or safety of any person or causes reasonable apprehension of such harm. A single instance may be considered severe enough to merit sanctions.

Animals on Campus Friends University has a general no pet policy campus-wide, including affiliated university housing, but recognizes that service and assistance animals provide individuals with disabilities enhanced independence and support.

Animal Guidelines Animals regarded as pets should remain in outdoor spaces and are not allowed in any Friends University facility. These guidelines ensure that students with disabilities who need a service animal will be accommodated without distraction. In addition, general animals visiting our outdoor spaces should always be cared for and under the owners’ control. All animal waste should be picked up and disposed of in outside receptacles.

Failure to pick up animal waste may result in the animal’s removal from campus.

Animals that are ill or in poor health should not be on campus. The animal’s owner is responsible for ensuring its behavior is appropriate. Friends University reserves the right to require an unclean or unruly animal to be removed from campus.

Animals in On Campus Housing For health and sanitation reasons, animals are not allowed in affiliated Housing, except for a certified service animal and appropriate emotional support animals if required and approved in advance by the Director of Academic Resource Center & ADA and the Residence Life Department. Inquiries may be made to reslife@friends.edu per requirements and process.

Service Animals Friends University complies with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 (Section 504). Among other things, the ADA and Section 504 require the University to make reasonable modifications to its policies, practices, or procedures to permit the use of a Service Animal by a student, faculty, staff, or visitor with a disability.

The ADA defines a Service Animal as “any dog who is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.” The work or task a service animal has been trained to provide must be related to the person’s disability. Notably,

other species of animals, whether wild or domestic, trained or untrained, are not Service Animals for the ADA. Emotional Support Animals An Assistance Animal is kept lawfully and required by an individual with a disability as a reasonable accommodation to afford them an equal opportunity to use and enjoy affiliated University Housing. Per university policies and procedures, a healthcare or mental health professional must document the individual’s disability and the accommodation of an Assistance Animal. In addition, the student must have a former and proven nexus with the animal.

Alcohol Possession, consumption of alcohol and intoxication are not allowed at Friends University on-campus or any sponsored university event. Alcohol, empty alcoholic beverage containers, and alcohol advertisements are not permitted in any of the University residential facilities.

The University staff and civil authorities will investigate preventing the use of alcohol where there is reasonable cause to believe that a violation of university policy or state law has occurred, will occur, or is in progress. This includes the right to search persons, rooms, and vehicles believed to be in violation of this policy. Information from reliable sources, law officials, concerned citizens, or personal observation by university officials or staff may be used to determine whether reasonable cause for search exists.

Clothing The University requires students to be fully clothed while outside of their apartment/suite.

Students are encouraged to dress in a way that shows respect for themselves and other campus community members. Clothing should not portray or promote any violations of the Community Life Standards which include references to drugs or alcohol. Also, no sunbathing in swimsuits is permitted in public campus areas. Students returning from athletic practices or working out may be asked to put on additional clothing upon entering campus buildings.

Cohabitation Housing on campus is divided into single-sex apartments/suites or floors, depending on the building. To provide the best educational environment possible as well as to guard the safety of all our students, cohabitation among non-married residents is prohibited within all residential facilities on campus. This policy is designed to support the visitation policy as well as the continuing moral development of our students as such actions are out of step with the Christian identity and mission of the institution. Cohabitation (living together) and sexual relations by unmarried individuals/couples is not allowed.

Community Garden

The Community Garden is behind Friends Village on the North side of Smith Apartments.

This space is available for students to use throughout the school year. A fire pit is available for students to use until the Community Garden closes at 11pm. Students must check in with the RA on-call in the Friends Village office before they start the fire and again once the fire is put out. Students must provide their own wood and matches/lighter. Only wood may be burned in the fire pit. Should any other items be burned (trash, plastic, clothing, etc.), students may be subject to the student conduct process. If students wish to use the Community Garden for a special event, they may reserve the space with a Residence Life Coordinator.

Disorderly Conduct

Intentionally or recklessly interfering with normal University or University sponsored activities, including studying, teaching, classes, chapel, research, university business, administration or events, or coaching is prohibited. Participating in an on-campus demonstration, riot or activity that disrupts the normal operations of the University and/or infringes on the rights of other members of the University community; leading or inciting others to disrupt scheduled and/or normal activities within any campus building or area is not allowed.

Conduct that is disorderly, lewd, or indecent; breach of peace; or aiding, abetting, or procuring another person to breach the peace on university premises or at functions sponsored by, or participated in by, the university or members of the academic community. Disorderly conduct includes but is not limited to: Any unauthorized use of electronic or other devices to make an audio or video record of any person while on university premises without their prior knowledge or without their effective consent when such a recording is likely to cause injury or distress. This includes secretly taking pictures/recording of another person in a gym, locker room, restroom, or residence hall room.

Fire Equipment

Tampering with, removing, or destroying any fire safety or equipment endangers others' lives and is a felony in Kansas. Therefore, residents are subject to arrest for such actions. Report all damaged and/or missing fire alarm devices and fire extinguishing equipment to the Res Life staff immediately. Tampering with any fire or safety equipment may result in severe conduct review action up to and including suspension from the University. Students who set off fire alarms by tampering with and/or by violating other community life standards, will be subject to all costs associated with false alarm city fines.

Firearms Policy Campus Wide

The use or possession of “Firearms” or “Conducted Energy Devices” on university premises, including, but not limited to, classrooms, offices, and student housing, is expressly forbidden.

“Firearm” means any pistol, rifle, shotgun, or other device that uses gunpowder to launch projectiles, and any replica or facsimile thereof that could be perceived to be a firearm. “Conducted Energy Device” means a weapon primarily designed to disrupt a subject’s central nervous system by means of deploying electrical energy sufficient to cause uncontrolled muscle contractions and override an individual’s voluntary motor responses (this includes, but is not limited to, Tasers). This policy is subject to the right to possess a handgun pursuant to the applicable portions of K.S.A. 75-7c01 et seq, the Personal and Family Protection Act. This policy is also in addition to

university policies directly applicable to university employees and students. Any violation of this policy may lead to a request to vacate University premises; being subject to prosecution for trespass; or other appropriate remedies as determined by Friends University.

Students

The use or possession of “Firearms” or “Conducted Energy Devices” by a university student on university premises, including student housing, is expressly forbidden. “Firearm” means any pistol, rifle, shotgun, or other device that uses gunpowder to launch projectiles, and any replica or facsimile thereof that could be perceived to be a firearm. “Conducted Energy Device” means a weapon primarily designed to disrupt a subject’s central nervous system by means of deploying electrical energy sufficient to cause uncontrolled muscle contractions and override an individual’s voluntary motor responses (this includes, but is not limited to, Tasers). Under no circumstances may students store or possess firearms or Conducted Energy Devices in University-owned housing, in university buildings, or on university premises. This policy is subject to the right to possess a handgun pursuant to the applicable portions of K.S.A. 75-7c01 et seq, the Personal and Family Protection Act. Any violation of this policy may lead to immediate suspension or dismissal from the University.

Fighting/Violent Action and Threats of Violence

As a Christian University of Quaker heritage, Friends University is committed to encouraging the way of nonviolence among its students, staff, faculty, and community. Additionally, Friends University believes that violent actions have no place within an institution of higher education.

Violent actions are a threat to the health and safety of the campus community. Therefore, any student who engages in (or encourages others to engage in) violent action will be subject to the Student Conduct Process. Any threat of violence will also be a violation of this policy and University staff will respond accordingly. Also, any instances of roommates or suitemates fighting within the residence halls may be considered a matter of domestic violence and will be handled with the Wichita Police Department.

Physical violence of any nature against any person, on or off campus. Physical violence includes, but is not limited: fighting, assault, battery, the use of a knife/gun/or other weapon except in reasonable self-defense, physical abuse, restraining or transporting someone against their will, or any action that threatens or endangers the physical health or safety of any person or causes reasonable apprehension of such harm.

Fireworks No person is allowed to possess, display, or ignite fireworks or explosive devices of any kind, legal or illegal on any of the University’s campuses or property. Because of the disruption and immediate threat these items pose to the entire community, students violating this policy may be immediately removed from the residence facility and/or campus. Additional conduct review action may also occur.

Gambling Any form of gambling, including internet gambling, that is in violation of state law is prohibited by students and prohibited on university property.

Hazing

Hazing" refers to any intentional, knowing, or reckless act committed by one or more persons, individually or in concert with others, against another person, that: •

Is committed in connection with an initiation, affiliation, or continued membership in any organization affiliated with Friends University; and

•

Causes or creates a substantial risk of physical injury, mental harm, or personal degradation.

Policy Hazing is strictly prohibited. Soliciting, encouraging, aiding, or abetting hazing is also prohibited. It is not a defense to a hazing violation that the victim consented to or voluntarily participated in the activity. All University community members must take reasonable steps to prevent hazing when they are aware of potential violations.

To view the Hazing Policy in its entirety please visit: https://www.friends.edu/about/security/hazing-policy/

Internet and Network Usage Policy Access to the Friends University networks and computer systems is a privilege and not a right. Appropriate use should always be legal and ethical, reflect academic honesty, conform to community life standards and the mission of the institution as stated in the University Catalog, and show restraint in the consumption of shared resources. Authorized use of Friends University-owned computing and network resources is consistent with the education, research and service mission of the University and this policy.

A full version of this policy can be found on the university website as part of the General University Policies and Procedures.

Occult Practices

Occult practices are not condoned on the Friends University campus. To support the Christian mission and identity of the institution, occult practices and/or possession of occult items is prohibited among members of the Friends University community. The university reserves the right to confiscate and dispose of such items, as necessary.

Parent Notification Students are encouraged to take responsibility for their own physical, emotional, and academic well-being. However, we also recognize that parents/guardians often play a crucial role in students’ ongoing development and education. Thus, it is our hope that parents/guardians will partner with us in responding to significant issues that may arise.

The University grants to the Vice President of Student Affairs or a designee the authority to determine when, and by what means, to contact parents/guardians when students are claimed as a financial dependent on the tax forms of a parent/guardian.

Friends University is aware that students have rights and expectations in terms of their privacy, as explained under FERPA. FERPA, however, permits Friends officials to disclose, without student consent, educational records which may include personally identifiable information, to protect the health or safety of students or other individuals. At such times, records and information may be released to appropriate parties such as law enforcement officials, public health officials, and trained medical personnel. In addition, the Department of Education interprets FERPA to permit institutions to disclose information from education records to parents/guardians if a health or safety emergency involves their student FERPA. In accordance with FERPA, the University may notify parents/guardians in the following circumstances: • Grave concern for the health and safety of a student • Serious or repeated offenses related to alcohol or drug policy violations (student under age 21) • Missing persons concerns

Parking Starting in the fall of 2024, a university parking decal is required for all student vehicles.

Failing to properly register your vehicle on campus can lead to fines and/or the inability to have a vehicle on campus.

Always lock the doors and do not leave valuables in the car. Taking these precautions can reduce the risk of becoming a victim of theft. The University is not responsible for vehicles parked on campus, so be sure the car is insured adequately. Parking in areas where parking is not permitted can result in a ticket and/or the car being towed at the owner’s expense.

For University house residents, non-permitted parking includes parking in no parking zones, parking so that the vehicle blocks all or a portion of a neighbor’s driveway, or parking on lawns. Additionally, students are not permitted to park in the cul-de-sac behind, to the east of Smith apartments.

Paul’s Pond

Due to the potential harm to people and/or property, no individuals are ever allowed in Green Hall’s water feature, Paul’s Pond.

Personal Belongings

The university does not assume responsibility for the personal belongings of students, regardless of those belongings’ location on or off campus. The University strongly recommends that students consider personal and/or renter’s insurance. Students are encouraged to inventory their individual

property and to mark such property with an identifying code. Please report any stolen property to Campus Security.

Pornography

Pornography is harmful to those who consume it and those involved in its production. To support the Christian mission and identity of the institution, the creation, possession, and distribution of pornographic materials is prohibited among members of the Friends University community. The university reserves the right to confiscate and dispose of any such materials.

Possession, Use, Distribution of Drugs

Drugs not prescribed by a physician are illegal on and off campus. Non-prescribed over-thecounter drugs are acceptable as approved by the Community and Residential Development.

Possession, distribution or use of illegal drugs and/or drug paraphernalia is in violation of the Community Life Standards and will not be tolerated.

The University staff and civil authorities will investigate suspected drug use, possession and/or distribution. This includes the right to search persons, rooms, and vehicles believed to be in violation of this policy. Information from reliable sources, law officials, concerned citizens, or personal observation by university officials or staff may be used to determine whether reasonable cause for search exists.

• Possessing, using, manufacturing, cultivating, selling, passing or distributing any controlled or illegal substance, designer drug, synthetic cannabinoid (i.e.: spice or K2), or prescription drugs.

The possession and use of marijuana and medical marijuana is also prohibited even with a prescription. The term use includes drinking, ingesting, or introducing any amount of prohibited substance into one’s body.

• Possessing and/or use of any drug paraphernalia, i.e.: bowls, rolling papers, pipes, vapes, hookah pipes, bongs, “homemade” smoking devices, and other smoking devices or smoking paraphernalia for intended or implied use of any form of drug.

• Using substances not necessarily considered illegal but are used in a manner to elicit a feeling of being “buzzed”, high or intoxicated (this includes use of marijuana). The use of any substance to alter one’s personality, behavior, or physical or emotional state is strictly forbidden.

• Misuse of over-the-counter drugs or prescription drugs, which includes inappropriate sharing of prescription drugs.

• Using mail services to purchase, pass or distribute illegal drugs.

Public Assembly

Friends University recognizes the rights of students, faculty, and staff to engage in peaceful, public assembly activities. However, it is essential that these are conducted in a manner consistent with our values and do not disrupt the academic environment or compromise the safety and well-being of individuals.

Peaceful, public assemblies serve as vital expressions of free speech, religious, and academic freedom. The policy’s guidelines ensure safe, respectful, and lawful gatherings.

Public assemblies must comply with all applicable laws, regulations, and university policies. This includes obtaining any necessary permission(s) from The Office of Student Affairs or required permits from the appropriate law enforcement authorities. In the event of a spontaneous demonstration, participants should notify the university administration as soon as possible to ensure compliance with this policy.

Safety and Security

Public assemblies must be conducted in a peaceful manner, without disrupting the normal functioning of the university or causing harm to individuals or property.

Participants are responsible for ensuring their own safety and the safety of others. Any actions that endanger the well-being of individuals or the security of the campus will be addressed promptly.

Non-Retaliation The University prohibits retaliation against individuals who participate in peaceful demonstrations, provided that such participation is conducted in accordance with this policy.

Quiet Hours

To create an education-centered environment within the residence halls, quiet hours are 11pm-9am every day. Residents are encouraged to be respectful of their neighbors at all hours of the day. To that end, there should be no loud noises heard outside of an apartment/suite at any time of day.

Solicitation

Except as specifically permitted by this policy, soliciting for personal, business, organizational, or political purposes is not allowed on the Friends University campus. This includes selling goods or services, distributing information, or otherwise seeking support on university property. The sale of anything or services by students for their personal businesses is not allowed on campus. Limited solicitation may be allowed in connection with university-sponsored events. However, any solicitation done as part of a university sponsored event must have approval of a University Vice President. Friends University student organizations are allowed to fundraise with the permission of the Vice President of Student Affairs. Student organizations may also hold election campaigns in accordance with the guidelines listed in the Student Government Association By-laws and Friends University posting Policy. (Please refer to the Student Organization Handbook for more information.)

This solicitation policy has been developed to maintain the integrity of the educational environment and the protection and privacy of community members. Questions concerning solicitation should be directed to the Office of Institutional Advancement.

Student-Athlete Alcohol and Drug Policy

Designation as a Friends University student-athlete and participation in the University’s intercollegiate athletic programs is a privilege. Friends University wants to provide a safe, healthy, and supportive educational and athletic environment for each of its student-athletes. Further, student-athletes are among the most visible and influential students on campus. Student-athletes take on additional responsibilities of representing the University in the public arena. The use of prohibited substances compromises the physical and mental capabilities of our student-athletes and is a health and safety issue for the University. The purpose of this policy is to clearly state the Athletic Department’s guidelines related to the use/abuse of alcohol and prohibited drugs.

Friends University discourages the use of illegal substances, both on and off campus. Additionally, this policy prohibits the following for student-athletes: • • • • •

The use of illegal drugs.

Consumption of alcohol on campus or school related functions.

Being under the influence of drugs or alcohol while on campus; and/or Violating the law in relation to the use, possession, or distribution of illegal substances.

Use of performance enhancing drugs.

Coaches will communicate all infractions to the Friends University Student Life office and Athletic Director when they become aware that infractions may have occurred. The athletic department will work collaboratively with the Student Life staff in the enforcement of this policy, or any issues related to the Campus Community Standards.

Violation of this policy may result in any of the following discipline up to and including dismissal from the athletic program: •

•

•

1st Offense: o Student Life Sanctions. o Suspension from at least 5% of regular season contests. Please see the chart below to determine how many games or matches this may involve for a particular sport. The Coach and/or Athletic Director may impose suspension from more contests or other team activities if they choose. o Additional accountability requirements such as extra conditioning and/or community service as determined by the Head Coach. nd 2 Offense: o Student Life Sanctions. o Participation suspension of at least 20% of regular season contests. Please see the chart below to determine how many games or matches this may involve for a particular sport. The Coach and/or Athletic Director may impose suspension from more contests or other team activities if they choose. o Additional accountability requirements as determined by the Head Coach. rd 3 Offense: o Student Life Sanctions. o 1-year suspension from competition o Permanent dismissal from the athletic program.

Performance Enhancing Drugs

The use of Performance Enhancing Drugs (PED’s) will result in a full year suspension from athletic competition with the possibility of permanent dismissal from the Friends University Athletic Program.

Notes • • • • •

This policy is not a contract. Friends University reserves the right to impose discipline for any violation of this policy at any time up to and including dismissal from the athletic program.

All contest suspensions apply to regular season and post-season contests but are based on the number of regular season games and/or dates allowed by the NAIA. The Coach or Athletic Director may reduce the discipline for an athlete with an infraction if that athlete does not incur additional infractions for the next calendar year.

The Athletic Director will review this policy at the new athlete orientation each fall.

The minimum consequences for policy violations can be found in the chart below. As indicated above, additional penalties may be imposed as determined by the Head Coach and/or Athletic Director.

Tattooing, Body Piercing, and Hair Cutting

Under Kansas law K.S.A. 72-2701, which states that unless the State of Kansas Board of Cosmetology licenses a person, it is unlawful to perform tattooing, body piercing, and haircutting.

Due to this law and potential health risks, Friends University prohibits students from providing these services on university property. Anyone caught performing these services will be immediately turned over to the proper authorities and tools will be confiscated.

Tobacco Policy

Friends University is committed to providing a tobacco-free environment for the health, well-being and safety of university students, faculty, staff, and visitors.

All tobacco products are prohibited on all property owned, operated, leased, occupied, or controlled

by Friends University. Tobacco Products are defined as all tobacco-derived or containing products, including but not limited to, cigarettes, electronic cigarettes, electronic smoking devices, and all vaping products, cigars, hookah products, pipes, and oral and smokeless tobacco (spit and spit-less, chew and snuff) and nasal tobacco. It also includes any product intended to mimic tobacco products, contain tobacco flavoring, or deliver nicotine other than for cessation, as approved by the FDA (e.g., nicotine patch, nicotine gum).

A full version of this policy can be found on the university website as part of the General University Policies and Procedures.

Vandalism/Damage

Tampering with safety equipment such as fire extinguishers, smoke detectors, thermostats, elevator call buttons, etc. will lead to immediate conduct review action. Vandalism also includes rocking or movement of vending machines, destruction of signage or bulletin boards, graffiti, and intentionally damaging facilities and/or grounds and landscaping. Damaged property will result in charges for repair or replacement being placed on the student(s) accounts responsible at the price assessed by the Physical Plant Department or trusted contractor

Vulgar Language

Friends University is made up of members from numerous backgrounds. To foster a community where everyone can be fully included and is afforded respect, students are asked to refrain from the use of vulgar or obscene language. This includes, but is not limited to, slurs that are meant to demean a particular group of people.

Weapons

Weapons of any kind, most notably firearms, are prohibited on the Friends University campus. This includes vehicles and storage areas on campus. Items that are prohibited by this policy include: • Explosives, including fireworks.

• Firearms • Knives with a blade longer than 4 inches (except for cutlery) • Martial Arts weapons, including those used for training purposes (swords, nun chucks, bow and arrows, etc.)

• Paintball, airsoft, pellet, and potato guns • Tasers and all other electroshock weapons

Related Policies Entry and Search Policy

Friends University recognizes the students’ right to privacy in areas of the University designated for their use (i.e., residence hall room, rental house/apartment, gym locker, etc.) However, the University reserves the right to authorize entry to these areas under the following circumstances: • • • • • • • •

when permission has been granted by the occupant(s). when maintenance, requested by the occupant(s) or University personnel, is being performed. during routine inspections of rooms for safety, health and general maintenance performed upon institutional initiative preceded by 24 hours written or posted notice to occupant(s). there is perceived imminent danger to the safety, health, or property of occupant(s) or to institutional property.

University personnel have reason to believe that policy violations have occurred or are occurring; and/or when entry is made by civil officers covered by civil law.

To ensure the room is vacant during fire drills.

To turn off stereos, radios, alarm clocks, and other items which are bothersome to others.

All room searches by Community and Residential Development staff must be approved by at least one of the following: the Director of Residence Life and Conduct or the Vice President of Student Affairs, or designee except in the case of an immediate and clear emergency involving danger to safety and health. There are two basic situations which necessitate room search: 1) A clear indication that the established code of student conduct or health and safety regulations are being violated; or 2) emergency occurs which make it necessary for a staff member to search a room for a particular item. Failure of the student to comply with the search by refusing to unlock drawers or locked containers may result in a violation of the student code of conduct, and further disciplinary action.

Rooms may be searched upon reasonable suspicion of contract violation or concern for health or welfare. The occupant or occupants may be informed of the reasons for any room search. When it is necessary for authorized university personnel to search a student’s room without the occupants present, two staff members should be present.

Being Present During a Violation

Anyone present during a violation of policy may also be held responsible for that violation.

Illegal Activity

Students who participate in illegal activity, either on- or off-campus, may be subject to the Student Conduct Process in addition to any criminal investigations or punishments.

Off-Campus Violations

While many of the student conduct expectations are specifically concerned with behaviors occurring on Friends University’s campus, the institution reserves the right to investigate and respond to incidents involving students who are involved in activities off-campus that may endanger the health, safety, and welfare of Friends University students.

Responsibility of Guests

When a student brings or invites a non-Friends person(s) to the University or a University sponsored event, the student accepts responsibility for the actions of his/her guest(s). The University expects the student to inform the guest(s) of all rules and regulations of the University.

The student may also be subject to disciplinary action based on the actions of his/her guest(s).

Student Complaint Policy

As a Christian learning community that seeks to equip “students to honor God and serve others by integrating their intellectual, spiritual and professional lives,” Friends University is committed to promoting a culture that reflects its core values of respect, inclusion, service, and excellence.

Because communities invariably experience conflict, the university is committed to resolving conflicts in a manner that is consistent with the university’s mission and core values. To this end, the university utilizes an approach to conflict resolution that is grounded in the ideas expressed in Matthew 18:15-17, which calls people of faith to resolve conflicts privately whenever possible. To that end, the first step of the Friends University conflict resolution process begins with a meeting between the student and the University employee with whom the student has a complaint, in the hope that the situation can be resolved without additional intervention. If the student is not satisfied with the initial meeting's outcome, s/he can appeal to supervisory and administrative personnel.

Please note, the conflict resolution process is not appropriate for situations involving gross misconduct on the part of an employee, nor is it appropriate for situations related to EEOC (Equal Employment Opportunity Commission), Title IX or protected class related issues (such as nursing mothers, disabilities, etc.). In situations such as these, students should contact the University’s Office of Human Resources. All such EEOC or Title IX complaints must be processed through the Office of Human Resources.

Friends University Conflict Resolution Process: Academic Complaints

1. The student arranges a meeting with the faculty member to discuss the complaint. The faculty member should respond to student with a resolution to the complaint within five business days of the initial meeting.

2. If the student is not satisfied with the faculty member’s resolution, the matter may be appealed to the Division Chair within five business days. (Please note: In the case of collaborative programs, the student may appeal to the Academic Dean.)

3. The Division Chair will meet with the student to discuss the concern. The Chair will decide on the matter within 10 business days of the meeting.

4. If the student is not satisfied with the Division Chair’s resolution, the matter may be appealed, in writing, to the Academic Dean within five business days.

5. The Dean will meet with the student to discuss the concern and will decide on the matter within 10 business days of the meeting.

6. If the student is not satisfied with the Dean’s resolution, the matter may be appealed, in writing, to the Vice President of Academic Affairs within five business days.

7. The Vice President of Academic Affairs will meet with the student to discuss the concern and will render a decision on the matter within 10 business days of the meeting. The Vice President’s decision is final and represents the university’s final stance on the matter in question.

Friends University Conflict Resolution Process: Non-Academic Complaints

1. The student arranges a meeting with the university employee to discuss the complaint. The employee should respond to the student with a resolution to the complaint within five business days of the initial meeting.

2. If the student is not satisfied with the employee’s resolution, the matter may be appealed to the employee’s immediate supervisor within five business days.

3. The supervisor will meet with the student to discuss the concern. The supervisor will decide on the matter within 10 business days of the meeting.

4. If the student is not satisfied with the supervisor’s resolution, the matter may be appealed, in writing, to the unit Vice President within five business days.

5. The Vice President will meet with the student to discuss the concern and will render a decision on the matter within 10 business days of the meeting. The Vice President’s decision is final and represents the university’s final stance on the matter in question.

*Distance Education Courses or Programs: Unresolved student concerns regarding programs authorized through SARA may be directed to the state portal agency, using the SARA Complaint Form which can be accessed at: http://kansasregents.org/resources/PDF/Academic_Affairs/3257ComplaintForm_SARAinstitutions.pdf.

Title IX Policy Title IX of the Education Amendments of 1972 protects people from discrimination based on sex in education programs or activities that receive federal financial assistance. Title IX states that no person in the United States shall, based on sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving federal financial assistance.

Friends University affirms its commitment to promote the goals of fairness and equity in all aspects of the educational enterprise. All Title IX policies are subject to resolution using the Friends University’s Grievance Process. The Grievance Process is applicable regardless of the status of the parties involved, who may be members or non-members of the campus community, students, student organizations, faculty, administrators, and/or staff. Friends University reserves the right to act on incidents occurring on-campus or off-campus, when the off-campus conduct could have an on-campus impact or impact on the educational mission of Friends University. A full copy of the Title IX Policy and the Grievance Process can be found at: https://www.friends.edu/about/title-ix/.

Friends University adheres to all federal and state civil rights laws prohibiting discrimination in private institutions of higher education. Friends University does not discriminate based on sex, age, race, color, national origin, or disability in its programs and activities generally available to students.

All employees at Friends University will complete Title IX training and are expected to follow all Title IX policies and procedures.

Inquiries about this policy and procedure may be made to: Danita Mason Title IX Coordinator & Director of HR

Telephone: (316) 295-5676 Email: danita_mason@friends.edu Or Dr. Kenneth Stoltzfus Title IX Deputy & Vice President of Academic Affairs & Dean of the Faculty Telephone: (316) 295-5770 Email: Kenneth_stoltzfus@friends.edu

Title VI Policy Title VI is part of the Civil Rights Act of 1964, a critical federal law that prohibits discrimination based on race, color, or national origin, and retaliation by any program or activity that receives federal financial assistance. Friends University is obligated to provide an avenue for students to lodge complaints of discrimination, harassment, and retaliation, investigate complaints (verbal or written), and take appropriate remedial action if complaint is substantiated. If an employee receives a complaint or is aware of discrimination, they should contact: Inquiries about this policy and procedure may be made to: Danita Mason Director of HR Phone: (316) 295-5676 Email: Danita_mason@friends.edu

Student Conduct Process The Director of Residence Life and Conduct, at the direction of the Vice President of Student Affairs, will serve as the coordinator for all disciplinary procedures. The Director may choose other staff members to serve as his/her designee to carry out these procedures.

Purpose

The Community Life Standards have been designed to foster Christian qualities of character: honesty, sincerity, integrity, faith, and love. Additionally, these standards affirm the institutions RISE Values. This intent is for the good of individual students and the overall good of the campus community. Recognizing that we sometimes fail to live up to our personal and community expectations, though, Friends University has crafted the Student Conduct Process to respond to violations of this Handbook. The responses to violations outlined have been created with the primary aim of providing offending students with an opportunity to further develop the five qualities of character outlined above. The hope in every Student Conduct Process is to restore the student(s) back to full participation in the campus community. Sometimes, though, serious offenses require that the student be removed from on-campus housing or even dismissed from the University to protect and care for the members and mission of the campus community. Therefore, a wide variety of potential sanctions are at the disposal of the University.

Procedure

Any member of the University community (students, faculty, or staff) may bring a complaint of student misconduct to the Director of Residence Life and Conduct. The Director of Residence Life

and Conduct or the Vice President of Student Affairs will investigate the complaint and may take any disciplinary action which they deem necessary for a given situation. These two may also give the same authority to any staff members of the Division of Student Affairs.

Conduct Review Board

A Conduct Review Board may be utilized in cases of serious student misconduct. The Director of Residence Life and Conduct will retain sole discretion to determine when such a board will be utilized. The Conduct Review Board will consist of the following voting members: The Director of Residence Life and Conduct, or her/his designee; 1-2 staff members from Student Affairs, Athletics, or Academics; 1-2 faculty members. One of these faculty members can be selected by the student, otherwise they will be assigned by the Director of Residence Life and Conduct. The student will also be permitted to bring one student, staff, or faculty member for support. The Director of Residence Life and Conduct may restructure the board in any case where the circumstances may warrant. The student’s Coordinator and RA(s) may be involved, per the Director of Residence Life and Conduct.

During the hearing, the student will be given the opportunity to read a prepared statement. The members of the board will be given the opportunity to ask questions of the student and others present. Once the board members are satisfied, they will make their decision. The student’s Coordinator will not serve as a voting member of the Conduct Review Board. The board may elect to enact any of the institution’s sanctions. Any disagreement among members of the board will be settled by a simple majority vote. For this reason, Conduct Review Boards will consist of either three or five voting members.

Standard of Evidence The ‘preponderance of the evidence’ standard will be used in making all decisions related to violations of the Community Life Standards.

Sanctions

The following is a list of sanctions which may be imposed due to an investigation and/or Conduct Review Board. Any combination of these sanctions may be used to fulfill the student conduct process's purpose. The Director of Residence Life and Conduct, or their designee, may choose to employ sanctions not listed here, at their discretion.

• • • • •

Admonition: This sanction constitutes a written warning to the student that their conduct is in violation of university policies and such violations or acts of misconduct are not condoned by the University.

Censure: This sanction is given for those situations in which the infraction has caused serious questions regarding the individual’s ability to cope with the standards of the community.

Probation: This sanction is one that places the student in serious jeopardy with the University.

Further conduct violations may result in suspension or expulsion.

Temporary Suspension: Pending a formal hearing, the Vice President of Student Affairs may immediately act to remove a student who may be acting contrary to the safety or well-being of oneself, others or to the educational mission of the University.

Suspension: This sanction is one of involuntary separation of the student from the University for a set time. Students shall not receive grades and refunds of money, which would be appropriate if they were voluntarily withdrawing from the institution. Permission to apply for readmission may be granted with or without stipulations.

• •

Expulsion: This sanction is one of permanent separation of the student from the University.

Expelled students will not be granted the privilege of re-admittance.

Additional Stipulations: It is the prerogative of the Hearing Officer to add stipulations to any sanction. Examples include, but are not limited to counseling, revocation and/or limitation of privileges, restitution, community service, accountability agreement with university staff, educational projects or programs, or letters of apology, financial restitution, eviction from university housing and loss of visitation privileges, dismissal from university and loss of visitation privileges.

Should a student be dismissed from housing or the university, refunds will not be provided.

Student-athletes may face additional sanctions which will be given out by the Athletic Director, or their designee. These can include being unable to compete in upcoming competitions.

Appeal Procedures

An accused student has the right to appeal based on the severity of the sanction or additional evidence obtained since the investigation or Conduct Review Board. Appeals must be made in writing to the Director of Residence Life and Conduct (for decisions made by Coordinators) or the Vice President of Student Affairs (for decisions made by the Director of Residence Life and Conduct or a Conduct Review Board) within five days of receiving official notice of sanction. The Vice President of Student Affairs will be the final authority on all appeals.

Sanction Matrix- The university reserves the right to add to, combine, or escalate sanctions, up to and including dismissal from university housing and/or the university itself.

Type of Offense

1st Offense 2nd Offense Written Warning & remedy Abusive/Disrespect situation (apology, rectify Mentorship (meetings ful Behavior situation, mentoring) requirement) Animals in University Buildings Verbal Warning Written Warning $100 per day/ per animalw/ option to appeal for a Animals in Res smaller fine if animal is $100 per day -per animal Halls removed immediately w/o option to appeal 5-10 hrs. CS, Alcohol.edu, Alcohol (under 21) parent notification Behavior Contract Mentorship (meetings Alcohol (21+) 5-10 hrs. CS, Alcohol.edu requirement) Clothing

Verbal Warning

Cohabitation

Written Warning

Written Warning Banned from each other's buildings

Sexual Relations

Written Warning

Loss of visitation rights

3rd Offense Behavior Contract / Probation $50 Fine per time. $100 per day- per animal w/o option to appeal plus behavior contract

Behavior Contract Reflection paper on clothing Behavior Contract /Trespass Notice Behavior Contract /Trespass Notice

Written Warning & remedy situation (apology, rectify Disorderly Conduct situation, mentoring) Behavior Contract Restitution, Written Behavior Contract, Fire Equipment Warning Restitution Hearing/Dismissal Dismissal Hearing/ No Contact / Behavior Contract Dismissal Hearing (Probation with Threats of Violence University) Dismissal from Res Life Pay for damages or restore what was destroyed, apology if needed- 5-10 Behavior Contract Fireworks hrs. CS /Trespass Notice Mentorship/CFL (meetings Gambling Written Warning requirement) Mentorship/CFL (meetings Hazing requirement) Behavior Contract Drug Behavior Contract, possible Possession/Use Dismissal Dismissal from Res Life Dismissal from the Drug Use: Acid University

Dismissal from Housing Dismissal from Housing

Firearm Fighting/Violent Action

Drug Distribution Quiet Hours Solicitation Tattooing, Body Piercing, Cosmetology

Hearing/Dismissal Verbal Warning Verbal Warning

Vandalism

Written Warning Written Warning Behavior Contract/ Confiscate Items, Written confiscate items/letter to Warning parents Confiscate Items, Confiscate Items, Written Mentorship (meetings Warning requirement) Pay for damages or restore what was destroyed, apology if needed- 5-10 Behavior Contract hrs. CS /Trespass Notice

Vulgar Language

Verbal Warning

Tobacco / Vape (Non-THC)

Written Warning

Dismissal from Res Life Behavior Contract Dismissal from Res Life Dismissal from University

5-10 CS 5-10 CS Dismissal from Res Life

Behavior Contract

Dismissal from Res Life RISE Values Paper reflection and apology

Weapons

Hearing/Dismissal

Babysitting

Verbal Warning

Windows

$50 Fine Written Warning or $50 fine

Balconies/Roofs

Dart Boards

Dismissal 5-10 hrs. Community Service

Written Warning $100 Fine, possible move to new room $150 Fine

$50 fine/ 5-10hr CS Behavior Contract Written Verbal warning, Restitution Warning/Confiscate Item, 5-10 hrs. Community if needed Restitution if needed Service Items removed (possibly Mentorship confiscated), Written Items confiscated (return at (meetings Warning end of year) requirement) Confiscate Items, Written Confiscate Items, Warning Confiscate Items, $25 Fine $50 Fine

Decorating Violations Fire Hazards (candles) Guest/Visitation (Overnight Guests) Verbal Warning Written Warning Confiscation of Key, Key Lending Written Warning 5-10 hrs. CS Propping Outside Building Doors Written Warning $100 fine Trash left out $25 Fine $50 Fine Written Warning-Give back Mentorship (meetings Theft item(s), written apology requirement)

$50 a night fine Loss of guest privileges $200 Fine $75 Fine Behavior Contract

Community and Residential Development Contact Information Community and Residential Development Office: 316-295-5500 Office Hours: 8:30am to 5:00pm Monday-Friday (if calling after hours, follow the appropriate voice prompts to reach a member of our on-call staff in case of an emergency. Otherwise, messages are checked promptly every morning.)

E-mail: reslife@friends.edu To provide feedback, suggestions, or report concerns anonymously, a voicemail message may be left at 316-295-5547.

RA on-call for Green Hall: 316-295-5231 RA on-call for Upper-class: 316-295-5232 Coordinator on-call: 316-295-5230

The Community and Residential Development Staff Director of Residence Life and Conduct The Director of Residence Life and Conduct provides administrative leadership to ensure that staff, programs, and operations contribute to a productive learning environment for students in the residence halls, on-campus apartments, and houses.

Assistant Director of Residence Life The Assistant Director of Residence Life provides leadership and assistance to ensure the programs and operations contribute to a productive learning environment for students in the residence halls. In addition, the Assistant Director is responsible for the administrative oversight of the Housing Council Program and Emotion Support Animals in residence.

Coordinators of Community and Residential Development (CCRDs) Green Hall, Friends Village, Falcon Glenn, Falcon Flats, Smith Apartments, and all campus houses have a professional Coordinator responsible for daily oversight and management of the facility. In addition, the coordinators are responsible for creating living communities that are focused on academic success and student development. The Coordinators supervise the Resident Assistants assigned to their buildings.

Resident Assistants (RAs) Resident Assistant’s (RAs) are students who are employed to work in all University residential facilities. RAs are student leaders trained in peer counseling, crisis intervention, programming, CPR, and other useful skills. RAs live in the community in which they are assigned and serve as peer mentors to residential students.

After Hours Contact

The University has developed an after-hours on-call policy to meet the needs of students when the office is closed. The offices in Green Hall and Friends Village are staffed each night from 7:00pm to 12:00am to offer late night support to residents. Students should contact the RA on duty first to report any concerns regarding issues occurring in and around the residence halls. In an emergency, the RA may choose to contact the professional staff member on-call. After-hours on-call numbers are posted in each Community and Residential Life office, throughout the residential buildings, and at the beginning of the Community and Residential Development section of the Student Handbook.

Mail

Students receiving mail will be notified by text/email to pick up in lower Casado mail room. Mail can be retrieved at any time the mail room is open. Outgoing mail can be dropped in the outbox at the Mailroom on the ground floor of the Casado Campus Center.

Students living in university houses may receive mail directly to their house.

Falcon Flats Mailing Address Name 712 S. St. Clair St Wichita, Kansas 67213

Green Hall Mailing Address Name 710 S. St. Clair St. Wichita, Kansas 67213

Falcon Glenn Mailing Address Name 507 S. Glenn St. Wichita, Kansas 67213

Friends Village Mailing Address Name 628 S. Hiram St. Wichita, Kansas 67213

Smith Apartments Mailing Address Name 644 S. Hiram St. Wichita, Kansas 67213

University Houses Please use house address

General Housing Information Friends University Does Not Guarantee Housing

Friends University does not guarantee housing to any student at any time. Although a student may have lived on campus at some point, this does not guarantee future housing placements.

Housing Eligibility

1. Students must be enrolled as a full-time CBASE or Graduate student to live in universityowned housing. Students must also meet all requirements of housing areas. a. New Incoming Summer Students must be enrolled in a minimum of one summer course and move-in will be dependent on class start date. b. Continuing students staying on-campus for summer must be enrolled full time for the coming fall semester and be in good standing with the Department of Residence Life.

2. All first-year students (those entering with fewer than 28 credits and/or in their first year out of high school) are required to live on campus for one year unless they meet a qualified exception. Students who live within 30 miles of campus and in their first year (as described above) can choose to live on campus or at home with a parent.

3. Regular, full-time, and part-time employees are not eligible to live in designated student University housing. These include employees enrolled as students at Friends University.

4. Dependents of employees receiving tuition remission must live on campus for their first two years at Friends University.

Check-in Procedure

Students must complete check-in procedures before moving into the assigned residence. The following must be completed before moving in: 1. Housing Application.

2. $200.00 Housing Deposit (Housing Deposit will be applied to the student’s account) 3. Housing Contract 4. Meal Plan Selection on the Housing Contract 5. Immunization records and medical forms 6. Must be enrolled full-time in classes prior to moving into on-campus housing.

7. Must be finalized with Student Account Services & Financial Aid Contact Community and Residential Development if there are questions about a housing assignment or completing the necessary information.

Payment

Under a Friends University housing contract, all room and board costs are due before the first day of classes each semester. Any student unable to make payment in full by the deadline must make payment arrangements with Student Account Services. Failure of the student to satisfy financial obligations may result in denial of further meals, a hold on registration and official records, and/or eviction. Non-payment does not terminate the housing contract or the financial obligations of the contract.

Termination of Contract

Friends University may terminate a housing contract for violations of any of the agreement's provisions or where it is in the best interest of the student and University. The contract is automatically terminated if the student’s enrollment is terminated through withdrawal, dismissal, or graduation. Students who withdraw or leave housing during the semester will be subject to a $250.00 contract termination fee and will be refunded based on the academic refund schedule.

Please review the contract for more specific information. If a resident withdraws or is separated from the university, they must move out of the residence hall within 24 hours. Items left after termination will be properly disposed of.

Once a student signs a contract to live on campus, that contract becomes permanent for the length of the academic year/semester. If a student chooses to terminate their housing contract after signing the contract, the student will be subject to a $250.00 contract termination fee.

Room Assignments

Friends University will assign a specific room after a student has completed a housing application and housing deposit. Room assignments are designated by sex. Friends University will make every effort to assign accommodations according to student preferences, but the University reserved the right to make and/or change room assignments. Assigned space not occupied by the first day of the contract period may be reassigned to another student. Non-occupancy of assigned space does not terminate the Housing contract.

Residents may not move to another room without prior approval from the resident coordinator. No roommate changes will be allowed for the first two weeks of any semester, and thereafter only with the resident coordinator's approval. If a roommate conflict arises, the residents must go through a mediation process with their resident assistant or coordinator. After the roommate mediation the resident coordinator will decide if a room change is appropriate. Making room changes without receiving proper approval will result in a $150 fine. Students should be aware that any room change could affect their account balances and payment plans. Students are responsible for any adjustments that occur.

Break Housing – Thanksgiving, Semester, Spring Breaks

All On-Campus housing facilities will be closed for the Thanksgiving holiday, semester break and spring break. Students agree not to remain in the Hall at any time during such holidays and breaks; provided, however, limited break housing may be offered by signing up for break housing prior to the start of each break period. An additional cost of $20 per night during all or part of such holidays and breaks will be assessed for all first-year students staying as their room rate does not cover these break periods. All policies, including visitation, quiet hours, and door propping, will remain in effect for all breaks. It is important to note that no guests are allowed during break housing.

Before Leaving for Breaks

Please follow these guidelines when leaving for breaks to reduce the risk of property damage: 1. Take your key/keycard with you.

2. Unplug all electrical appliances (except refrigerators) 3. No fish can stay (Christmas break only).

4. Take out all garbage.

5. Empty the refrigerator of anything that will spoil.

6. Clean up all food crumbs or drink spills.

7. Close and lock windows and doors.

Check-out Procedures

All check-out procedures must be followed. Failure to properly prepare the residence for check-out may result in a fine. Any damage will be billed to the student’s account. Failure to follow the listed cleaning procedures will result in a fine, which will be used to pay for professional cleaning: 1. Set-up a check-out time with student’s assigned Resident Assistant.

2. Remove all personal belongings and trash.

3. Vacuum and sweep floors, getting all trash and dust out of corners.

4. Wipe off all shelves and cabinets and clean out closets.

5. Remove all traces of Command Adhesive from walls and ceilings.

6. Clean and wipe out all drawers.

7. Clean and wipe all kitchen and bathroom surfaces.

Checking Out

After the residence is prepared, the resident must meet with a Community and Residential Development staff member at a prearranged, mutually convenient time. A Check-out Form must be completed. All keys or keycards must be turned in at the completion of the check-out. Failure to complete paperwork or turn in keys or keycards upon check-out could result in a fine. Any damage to the residence will be assessed by the Physical Plant department, and the associated costs will be charged to the student’s account based on their evaluation

Mandatory Meetings

All on-campus residents are asked to attend at least 3 mandatory meetings each semester which cover on-campus policies and procedures. Additional meetings may be called if deemed necessary by the university. Residential students are expected to make every effort to attend. Students may be fined up to $50 for missed meetings as information shared during meetings will be critical for their success living on-campus.

Early Move-In or Late Move-Out

Students requesting to move in prior to their approved move-in date based on university involvements, classes, and activities or requesting to stay past approved move-out date, will incur a $100 per night charge on their student account.

Emergency Procedures Fire

In case of fire, the Fire Department and University Security must be notified immediately!

Fire Department Emergency Telephone: 911 University Security: 316-295-5911 Community and Residential Development Office: 316-295-5230 Follow these emergency procedures: 1. Know the location of the fire extinguisher, fire exits, and alarm systems in the area and know how to use them.

2. If a minor fire appears controllable, immediately contact the fire department and University Security. Then, promptly direct the charge of the fire extinguisher toward the base of the flame.

If deadly fumes may be present, do not try to extinguish the fire.

3. If an emergency exists, activate the building alarm and evacuate the building.

4. In situations where a large fire does not appear controllable, immediately notify the Fire Department and University Security. Then, evacuate all rooms and leave the building.

5. When the fire alarm is sounded, walk quickly to the nearest marked emergency exit.

Community and Residential Development staff will account for any missing residents. Any time the fire alarm goes off, it is mandatory for all residents to evacuate the building and await further instruction by a Community and Residential Development staff member. Failure to evacuate the building, (even if you think it is merely a test/drill) will result in conduct review action. As residents evacuate, they are encouraged to notify others who may not be aware of the alarm.

6. Assist the disabled in exiting the building.

7. Smoke is the greatest danger in a fire, so stay near the floor where the air will be least toxic.

8. Once outside, keep streets, fire lanes, hydrants, and walkways clear for emergency vehicles and crews.

9. A Campus Emergency Command Post may be set up near the site. Keep clear of the Command Post unless you are asked for assistance.

10. Do not return to an evacuated building unless told to do so by a university official.

11. Designated building check points: a. Green Residence Hall: Lower Casado Campus Center b. Smith Apartments: Parking Lot by MFT Building c. Village Apartment: Field to the north of building by the President’s House d. Falcon Glenn: University Friends Church parking lot e. Falcon Flats: Garvey Parking lot NOTE: If you become trapped in a building during a fire and a window is available, place any article of clothing (shirt, coat, etc.) outside the window as a marker for rescue crews. If there is no window, stay near the floor where the air is less toxic. Shout at regular intervals to alert emergency crews to your location. Do not panic!

Severe Weather Emergency Plan

It is not always prudent to wait until formal notification of impending danger. Listen to the radio or watch a local television station. If any revolving, funnel-shaped clouds are seen, immediately report them by telephone to Security and Community and Residential Development staff.

A severe thunderstorm watch means conditions exist which could produce thunderstorms in the area. These storms can produce a tornado.

A severe thunderstorm warning means a severe thunderstorm has been observed and is moving towards the area. Sirens will not sound. Make sure doors and windows are shut. Be alert for damaging wind or hail. If the likelihood of damage exists (e.g., glass breakage), evacuate those areas of danger and seek protection in the basement, lowest level, and/or the innermost hallway as applicable.

A tornado watch means conditions are favorable for tornadoes to develop. Listen to local radio or television stations for further information and be prepared to move to shelter quickly. If the likelihood of damage exists (e.g., glass breakage), evacuate those areas of danger and seek protection in the basement, lowest level, and/or the innermost hallway as applicable.

A tornado warning means a tornado has been sighted or indicated by radar. You should hear the outdoor warning sirens activated. Sirens will sound a three-minute warning signal if it appears that a tornado is imminent. Please seek shelter on the lowest level, the innermost hallway, and/or in the basement as applicable. Yell down the halls for residents to move to the shelter area. Please remind the residents to bring a blanket or pillow to cover their heads/faces while seated on the floor. Listen to the radio while waiting for the “all-clear.”

Where to seek shelter during a tornado: 1. Green Hall – basement 2. Falcon Flats – basement of Green Hall 3. Friends Village – basement 4. Falcon Glenn – laundry area 5. Smith Apartments – basement 6. Houses – lowest level, away from windows and doors 7. Casado – lower-level snack bar area (not atrium) Tornado Shelter Information 1. Stay away from windows/glass.

2. Do not go into rooms with boilers, mechanical or electrical equipment.

3. Stay low to the ground and cover your head and face.

4. Stay out of auditoriums and away from atriums or any location with a high ceiling span (Science Building 100 is the exception to this rule; it is covered by a concrete deck).

5. Close all doors to keep glass and debris from striking you.

6. Place as many barriers as possible between you and the outdoors. Regardless of when the warning occurs, all persons should remain under cover until Community and Residential Development staff gives the all-clear. Sirens are not used for an all-clear signal and will only be used when a tornado warning is issued.

7. Do not return to a room/apartment, unless told to do so by a university official.

After the official all-clear has been given, please follow these procedures to ensure your safety:

1. If the building you are in is damaged, evacuate the building immediately.

2. If there are injuries, call 911 immediately.

Injury or illness Call the University Security Office at 316-295-5911. If you need assistance: 1. If serious injury or illness occurs on campus, immediately call the above number. Give your name, describe the nature and severity of the medical problem and the campus location of the victim.

2. In case of life-threatening situations, please call 911 and then call 316-295-5911.

3. In case of minor injury or illness, provide First Aid care. Each housing office has a First Aid Kit available for your use. Use only sterile First Aid materials. Ideally, only Red Cross trained personnel should provide First Aid treatment.

4. In case of serious injury or illness, Red Cross trained personnel should quickly perform the following steps: A. Keep the victim still and comfortable. Do not move the victim!

B. Ask victim, “Are you okay?” and “What is wrong?”

C. Check breathing and heart rate; begin chest compressions if necessary D. If any appearance of shock – pallor or chilling – cover with blankets or coats.

E. Control serious bleeding by direct pressure on the wound.

F. Continue to assist the victim until help arrives.

G. Look for emergency medical I.D., question witnesses and give all information to the paramedics.

H. In case of convulsions or seizures: i. Prevent victim from hurting him/herself. ii. Do not place a blunt object between victim’s teeth. iii. Do not restrain the victim. iv. Do not pour liquid into the victim’s mouth.

5. In case of burns due to heat, acids, bases, or other chemicals, flush well with cold water.

Community Life Standards Residents must abide by federal, state, city, and University policies. University policies include, but are not limited to, the Community Life Standards and Student Conduct Code. Failure to adhere to these standards can result in the University withdrawing the student.

Unacceptable behavior in Friends University facilities or at any University-sponsored activities includes, but is not limited to: 1. The possession, distribution or use of alcohol, tobacco, marijuana and any other illegal substances, in any form.

2. Possession of indecent literature including pornography.

3. The use of profane or vulgar language 4. The possession of firearms

General Resident Living Guidelines The Community and Residential Life staff is committed to providing a quality community atmosphere.

In community living, behaviors may occur that violate the rights of other people. These guidelines have been established so each member is aware of the rights and responsibility that comes with community living. At Friends University, the community is established based on mutual respect and concern for the rights of everyone. It is possible to live together in harmony when each member adheres to the guidelines established for the good of the community.

As adults choosing to live in a community, the University expects its residents to always abide by federal, state, city, and University regulations.

Babysitting

Due to the possible danger for small children, the university prohibits babysitting within the residence halls. Guests under 18 need to be accompanied by a parent or guardian or have prior permission from the Director of Residence Life and Conduct. Falcon Flats is the designated facility for family housing.

Balconies, Roofs, and Windows

Students who eject any object from any of the following but not limited to window, balcony, door, vehicle, ledge, or roof are displaying inappropriate behavior. This kind of behavior can be extremely dangerous and is a potential hazard. For no reason at any time are students allowed on the roof of a facility, sitting, lounging, climbing, hanging, and any other action attempted on a roof is prohibited. Residents who choose to violate this policy not only endanger themselves but will face review actions and/or eviction. Friends University is also not liable for injuries that may occur due to any actions that violate campus policy.

Balconies attached to apartments should be void of any trash, apartment furniture or personal items.

Residence Life may ask students to remove items should they create a health or safety hazard.

Window screens may not be removed. Students who remove window screens or damage them will be charged $50 to have the screen replaced. Nothing may be thrown out of windows and students may not enter/exit through windows.

Courtesy Hours/Quiet Hours

Residents must maintain an environment conducive to study and sleep. At no time should any noise be heard outside of an apartment, suite, or house. Residents are encouraged to be respectful of their neighbors at all hours of the day. Residents with multiple infractions of the courtesy hours may be subject to conduct review actions and possible eviction. Quiet hours are 11pm-9am every day in all residence halls.

Musical Instruments: Due to the noise level sometimes accompanied by their use and to protect the rights of others within a residential facility, the playing of musical instruments is to be confined to designated areas. The use of electric instruments and amplifiers is not permitted in the University’s

residential facilities. The university may also limit the use of stereo and bass equipment if it is deemed to be in violation of the courtesy hours/quiet hours’ standard.

Dart Boards

Darts and dartboards represent a potential threat to students if misused and can permanently damage facilities. They are not permitted in university residence facilities. Dartboards using Velcro projectiles are permitted.

Decorating the Residence

Residents are encouraged to make their residence reflect their style and personality. Personal belongings and decorative touches will make the residence a unique, comfortable home to enjoy during the year. Be creative! Have fun! Residents will be held responsible for any damage to their assigned residence. If unsure about any decorating ideas, ask before doing anything! Changing decorating plans beforehand is much easier than paying to have it repaired later!

The use of contact paper is not permitted in the residences. This is because contact paper leaves sticky adhesions when removed. The surface would be damaged and require extensive sanding and repainting. Instead, use non-stick shelf paper in the vanity drawers or on the shelves.

Anything hung from walls should be done without damaging the wall. There are various products available for purchase for hanging wall decorations, however, make sure to only use products that will not leave marks, holes, or scratches. Push pins, nails, screws, etc. are not allowed. Any tape scars, holes, scratches, paint discolorations, Command Adhesive product, or sticky residue left on any surface in your room will be considered payable damage. This includes walls, closets, desks, the room door, and floor.

No painting of any surface is allowed in our residences. Students who paint any walls, ceilings, bookshelves, closets, vanities or cupboards will be charged with having the item(s) repainted by professional painters.

Fire Hazards

Candles, incense, halogen lamps, open-range cookers, live Christmas trees are not allowed. The possession of fireworks is also not allowed. Electronic candle warmers may be used with wickless candles and only when under direct supervision. Only candles with a white wick may be present in on-campus apartments.

Furniture and Appliances

Residents may bring TVs, DVDs, other video game equipment, chairs, mini refrigerators, throw rugs, and sofas to personalize their rooms. Due to their weight, waterbeds are not allowed. Suite furnishings are contingent upon how many people live there. The furniture that is provided will be assigned to each room and must stay in that room. University furniture is not to be removed or stored elsewhere.

Grills

The use of propane grills is prohibited in or around all University residential facilities. The use of charcoal grills is not permitted on balconies but is permitted outside the University Houses, Friends Village, Falcon Flats, Falcon Glenn, and Smith Apartments only. The grill must be 10 feet from buildings.

1. Do dispose of charcoal when you have finished grilling and the charcoal is cool.

2. Do not use propane grills.

3. Do not leave a lit grill unattended.

4. Do not move a lit grill.

5. Do use long-handled utensils and fire-resistant oven mitts.

6. Do not wear loose clothing that could catch fire.

7. Do not use the grill indoors.

8. Do not use water on a grease or fat fire.

Friends University is not responsible for any damage caused by a fire from a grill. Questions regarding this policy should be referred to the Office of Residence Life.

Guests/Visitation

Residents may host overnight guests of the same sex after securing approval from all roommates/suitemates and completing an overnight guest form. No individual will be allowed to stay on campus for more than 3 nights in a semester unless approved by a Coordinator. Overnight guests must be at least 16 years of age. Any guests older than 25 must secure approval from a Coordinator to stay on campus. Hosts who do not register their guests at the Res Life office prior to their arrival will be charged $50.00 for each night their guest stays and may receive other sanctions in addition to these charges.

Visitation of individuals of the opposite sex is allowed from 8 a.m. - midnight Sunday through Thursday. Visitations on Friday and Saturday last until 1 a.m. in the suites. Members of the opposite sex are not allowed in suites past visitation hours. All lobbies will remain open 24 hours a day, seven days a week for residents of the building. These areas are for visiting and studying, not sleeping. Cohabitation (living together) and sexual relations by unmarried individuals/couples is not allowed.

All guests must be always escorted by a resident of the complex. The University expects the student to inform any guest of all the rules and regulations of the University. The student may also be subject to conduct review action based on the actions of a guest.

Health and Maintenance Inspections

Residents must treat University residential facilities in a respectful manner and not destroy or harm University property. This includes keeping the area clean and orderly. Suites, apartments and houses must be maintained in such a manner that pest infestation is prevented, and there is no risk to the health or hygiene of the occupants of the complex. This means old or spoiled food must be quickly disposed of crumbs or spills cleaned up immediately, and dishes washed regularly and not allowed to accumulate in sinks or on countertops.

Cleaning responsibilities for a suite, apartment or house shall be shared by all unit members and performed regularly. Once a week, minimal cleaning shall include, but is not limited to: 1. All floors are vacuumed or swept.

2. All trash is removed and taken to dumpsters.

3. All kitchen and bathroom surfaces are wiped clean.

Failure to keep a residential area clean will result in a warning and a 24-hour grace period in which to clean the suite. If the cleanliness is not improved at the follow-up inspection, Physical Plant staff will be contacted, and the area will be cleaned at the student's expense. If the resident exhibits further dismissal of cleaning responsibilities, the residents’ contracts may be terminated, and they

may be evicted from on-campus housing. Regular inspections will be conducted to make sure that residences are clean.

Community and Residential Development staff may complete inspections of living areas at least once a month, if not bi-weekly. These inspections are to ensure the living area is clean, safe, and maintained, and adheres to Community Life Standards. Routine Inspections will be announced at least 24 hours prior to the inspection. Residents do not need to be present during the inspection.

Inappropriate Activities

Activities such as rollerblading, skateboarding, water fights, bike riding, shooting guns of any kind (paintball, airsoft, Taser, etc.), throwing Frisbees, playing outdoor games, throwing, bouncing, or kicking balls, golf, basketball, etc. are not permitted inside any residential complex. These activities are both disturbing to the community and can cause damage to the building. Any behavior that interferes with the normal operations of the residential community is prohibited.

Students and guests are not allowed to operate, charge, or store hover boards and drones in residential buildings.

The operation of unmanned aircraft systems including drones and model aircraft is regulated by the Federal Aviation Administration (FAA) and relevant state law.

To reduce risks to safety, security, and privacy, Friends University will not permit the use of drones near residential facilities.

Keys and/or Key Cards

Upon check-in, residents will be issued a key and/or keycard to their room and hall, house, or apartment.

The keycard must not be shared with other people. If a keycard is missing, residents will be held responsible for the replacement charge and any stolen belongings.

Do not hide keys or keycards outside of rooms, houses, or apartments. If someone else were to find the hidden keys or keycard, every student in the building, house, or apartment and their belongings would be in danger.

Additionally, propping apartment doors or outside building doors is not allowed. This creates a security risk for all residents. Students found propping outside building doors may be fined up to $100 per incident and entered to the student conduct process.

Duplication and Lending of Keys

Duplication or lending of any key(s) is not permitted.

Lock Outs

A member of the CRD staff is on call 24 hours a day and is authorized to unlock a resident’s door if the resident is locked out of the assigned on-campus residence. If this situation occurs, contact the RA on duty who will alert the Coordinator. If unable to get the help needed, call 295-5500, and follow the appropriate voice prompts to contact the on-call Coordinator. Students may receive up to 2 “free” lock outs and will be charged $5 for each subsequent lock out within an academic year.

Lofts/Bunks

The modular furniture provided by the university offers a variety of set-up options. If residents wish to loft or bunk their beds, they will need to contact a Coordinator to receive the lofting pegs. Only the modular furniture provided by the University can be included in the loft/bunk. When lofting or stacking furniture, any arrangements of furniture are requested to be sturdy, solid, safe and set up to not risk damage to the furniture. The use of steel lofting pegs, available free through the Residence Life Office, is mandatory whenever any of the furniture is stacked. No arrangements should result in any portion of either bed being higher than 70 inches from the floor. Consult the approved lofting arrangements. The University cannot be held liable for any injuries or damage to university-owned furniture.

When lofting furniture take extra care not to bang, or gouge the walls, closets, or other furniture.

The furniture is heavy and will require multiple individuals to move and stack it. Residents are responsible for the furniture, the room, and any damage that is caused to either.

Pets

To avoid damage and maintain reasonable costs, pets are not allowed in university residential facilities, except fish which must be kept in an aquarium no larger than 10 gallons. The only other exception is seeing-eye dogs or other service animals as provided for by the American Disabilities Act. The Humane Society will be notified if any animal is found in any on-campus housing facility, and the animal will be picked up at the owner’s expense. The student violating this policy will be held responsible for any costs necessary to return the house, suite, or apartment to its original condition. Additionally, the student will be fined $100 per animal per day and/or night the animal is in on-campus housing.

Students requesting Emotional Support Animal may reach out to reslife@friends.edu per requirements and process. Deadlines for requests and approvals for Fall and Spring semester must be completed and approved 6 weeks before the semester starts. Any requests not granted 6 weeks prior to semester start date, due to delayed/inadequate paperwork submission by the student will have to wait until the following semester.

Property Storage

The University does not provide storage for any resident’s property or belongings. Students are expected to keep their belongings in their rooms. No items should be left in the hallways, porches, laundry areas or lounges at any time.

Trash

Students are responsible for the proper removal and disposal of trash. Trash must be disposed of in the designated areas. Students disposing of their trash in unapproved areas will be subject to conduct review proceedings and fines.

University House Basements Friends University prohibits students from using the basements of university houses daily.

Basements of all university-owned houses may be used in case of emergencies (tornadoes, severe weather, etc.) and for storage purposes. Usage of basement spaces is a direct violation of state law because university basements do not have legal exits. (A ‘legal’ exit is a separate entry/exit from the main level of the house. In other words, the basement must have a ground-level door). Usage of any university basement is unsafe. Community and Residential Development, Physical Plant, and/or Campus Security will immediately

address violations of this standard of living. If any student or group of students elects to ignore this expectation of living, the University may immediately terminate current and future housing contracts.

Campus Offices and Services Academic Services Academic Honor Code Policy

Friends University, an educational community that has existed more than 125 years, is committed to the principles of honesty, fairness and respect for others. The University recognizes the need to foster a trusting environment to enable the pursuit of knowledge. To that end, the University has developed an Academic Honor Code Policy, and Faculty must include the Academic Honor Code Policy, Academic Integrity process and the Definitions of Academic Dishonesty in each syllabus distributed to students at the University. In addition, faculty should review this information with students at the beginning of each term/semester. Students, faculty, staff and administrators must uphold high academic and ethical standards in the classroom.

Academic Honor Code Violations 1. Cheating: This includes, but is not limited to, unauthorized use of books, library materials, notes, study aids or information on an examination or quiz; b) altering a graded work after it has been returned, then submitting the work for re-grading; c) using another person’s work and submitting that work as your own; d) submitting identical or similar papers for credit in more than one course without prior permission from the course instructor.

2. Plagiarism: Defined as the use of another’s written work without proper citation, including borrowing of an idea or phrase or paraphrasing of material without proper citation; b) use of another student’s work in any form; c) the purchase and/or use of a paper or assignment written by someone other than the student.

3. Fabrication: Falsifying, inventing, forging or altering any information, data, citation or academic record; b) presenting data that were not gathered in accordance with standard

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guidelines defining the appropriate methods for collecting or generating data and failing to include an accurate account of the method by which the data were gathered or collected.

Obtaining an Unfair Advantage: Obtaining or giving assistance to another person during an examination/quiz unless collaboration is permitted; b) obtaining, attempting to obtain or use of obtained copies of non-circulated examinations or questions; stealing, destroying, defacing or concealing library materials with the purpose of depriving others of their use; c) intentionally interfering with another student’s academic work; d) unauthorized use of any electronic devices or otherwise undertaking activity with the purpose of creating or obtaining an unfair academic advantage over other students’ academic work.

Aiding and Abetting Academic Dishonesty: Providing material, information, or other assistance to another person with knowledge that such aid could be used in any of the violations stated above, or b) providing false information to a university official conducting an inquiry regarding academic integrity.

Falsification of Records and Official Documents: Altering documents affecting academic records; b) forging signatures of authorization or falsifying information on an official academic document including but not limited to a grade report, letter of permission, petition, drop/add form, ID card, or any other official University document.

Unauthorized Access: Gaining unauthorized access to university computerized academic or administrative records or systems; b) viewing or altering computer records; c) modifying computer programs or systems; d) releasing or dispensing information gained via unauthorized access; e) or interfering with the use or availability of computer systems or information.

Academic Integrity Investigation Process

When a professor/instructor determines a violation of the honor code has occurred, he or she takes the following actions: 1. It is recommended that the professor/instructor first contact the University Registrar to determine if this is the student’s first (or greater) violation and inform him or her that an incident report will be filed.

2. Complete Section One of the Academic Integrity Incident Report Form.

3. Notify the University Registrar and Division Chair of the incident by sending a copy of the completed Academic Integrity Incident Report Form, Section One. 4. The University Registrar will check for prior academic honor code violations.

• No prior documented violations: o Professor/instructor meets with the student to discuss the violation. o The student can admit to the violation and accept sanction determined by professor/instructor. o If the student accepts sanctions, professor/instructor and student sign Section Two of the Academic Integrity Incident Form and forward the form to the Office of the University Registrar with supporting documentation. o If the student does not accept sanction, Section Two of the Academic Integrity Incident Form is completed, signed and the matter is referred to the Division Chair for resolution. o If the matter is not resolved with the Division Chair; Section Three of the Academic Integrity Incident Form is completed, signed and the matter is referred to the Dean of the College who reviews the case and refers the incident with comment to the Academic Integrity Board for adjudication.

• Prior documented violations:

The University Registrar notifies the Academic Integrity committee chair, the professor/instructor filing the incident, and the appropriate Division Chair that this is a second (or greater) violation. o All second time (or greater) violations are referred directly to the Academic Integrity Board. The Academic Integrity Board Chair calls a meeting of Board members. o The Board conducts a hearing and adjudicates the incident.

5. All completed Academic Integrity Incident Forms, supporting documentation, hearing documentation and materials are retained by the Office of the University Registrar. Record documentation is appended to educational records (as defined by FERPA) as deemed necessary and appropriate. o

Hearing Procedures

All second (or 2+) time offenses are heard by the Academic Integrity Board.

The Chair of the Academic Integrity Board or designee will serve as the Hearing Officer. Hearings will be open to only those persons who are part of the proceedings and/or invited by the Board as warranted. Students involved in the hearing must keep all information from the hearing confidential. The Board shall be responsible for rendering a decision of responsible or not responsible for the alleged academic integrity violation. The Hearing Officer shall be responsible for communicating the Board’s determination to all involved parties. The accused student shall receive written notification within ten (10) business days of the Board’s determination, and any sanctions imposed. The decision will also be communicated to the course instructor and the student’s advisor/success coach.

Sanctions

The following sanctions, or combination thereof, may be imposed by the Academic Integrity Board.

• Academic Integrity Warning: This sanction constitutes a written notice to the student that their conduct is in violation of the Academic Honor Code and such violations are not condoned by the University. This notice will become a part of the student’s educational record as defined by FERPA. • Academic Integrity Restriction: This sanction is given for those violations in which the infraction has caused serious concerns regarding the student’s ability to be academically successful. In this case, the Board may uphold the professor/instructor’s original resolution regarding the matter.

• Academic Integrity Probation: This sanction is one that places the student in serious academic jeopardy with the University. Further academic integrity violations may result in academic dismissal.

• Academic Integrity Notation: This sanction is one that places an official notation in a student’s educational record (as defined by FERPA) and includes an academic integrity violation notation on the student’s official institutional transcript.

• Academic Integrity Suspension: This sanction is one of involuntary separation of the student from the University for a set time. Students shall be withdrawn from classes, will not receive letter grades and/or refunds of money, which would be appropriate if they were voluntarily withdrawing from the institution. Permission to apply for readmission may be granted with or without stipulations.

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Academic Integrity Dismissal: This sanction is one of permanent separation of the student from the University. Students dismissed for academic integrity reasons will not be granted the privilege of re-admittance to Friends University.

Additional Stipulations: It is the prerogative of the Academic Integrity Board to add stipulations to any sanction. Examples include academic support services, limitation of registration, counseling, limitation of academic or co-curricular privileges, community service, educational projects or programs, course retakes, letters or apology, or any other stipulations deemed appropriate by the AIB.

Appeal Procedures

The accused student may appeal against the decision of the Academic Integrity Board. The appeal must be made in writing within 30 calendar days to the Vice President of Academic Affairs. The Vice President, in consultation with the President, will respond for the University. The appeal decision is final.

Athlete Study Hall Program

Study Hours are required for the following student-athletes: • • • •

All first-year student for two semesters who had a high school GPA of 3.75 or lower Transfers for one semester who have a college GPA of 3.5 or lower All returners under a 2.5 cumulative GPA Any other returners that coaches choose to be in study hall.

The student-athletes above will record 8 hours per week on the Study Hall Tracker. All returning students under 2.0 cumulative GPA must complete their study hall hours with the Academic Resource Center (ARC). Coaches can add names to the list but not remove them. Coaches also have the discretion to have supervised study hall hours if they deem necessary. The week runs Monday through Sunday each week of the semester, starting the first Monday of the semester.

Accountability for Missing

1st offense: students need to make up the hours the following week AND complete their normal 8 hours. If this is completed successfully, the student-athlete will move back to zero offenses.

2nd Offense: suspension from competition. For sports that have over 20 allowable contests per NAIA rules, the suspension will be one game. For sports that have under 20 allowable contests per NAIA rules, the suspension will be a half (where applicable). If the sport does not have halves, the suspension will be a full competition.

3rd Offense: suspension doubles.

4th Offense: suspension doubles again and the coach and student-athlete will meet with the Athletic Director to talk about if they should remain a member of the team. *For sports that are in their off-season, the suspension will be served during the next season.

Coaches are expected to manage and track accountability. *

Children and Pets in Classrooms

Children and pets are not allowed in the labs and classrooms at Friends University. In an emergency, an instructor may allow a child in the classroom (not a lab) if the child is of an age that is not disruptive.

Withdrawal from the University Student Initiated Withdrawal

To withdraw completely from the University, Undergraduate students must notify the Office of the University Registrar in person, in writing, by e-mail or by fax that they are withdrawing. The student or University staff will complete a withdrawal form and the Student Account Services, Financial Aid, Admissions (if applicable) and Vice President of Student Affairs offices will be notified of the withdrawal. Discontinued class attendance does not constitute an official withdrawal. The official withdrawal date will be the date this procedure is initiated. If a student is no longer attending any class, the University may withdraw the student’s enrollment (see Administrative Withdrawal).

Administrative Withdrawal

Friends University may elect to initiate an administrative withdrawal to withdraw a student from all classes for any of the following reasons: 1. The student failed to provide the documentation required by the University to achieve full admission status.

2. The student failed to meet the University’s basic standards for academic performance and/or progress.

3. The student is no longer attending any classes.

4. The student failed to provide the documentation requested by the University for it to complete the student’s financial aid file promptly.

5. The student failed to make payment of tuition and/or fees to the University in the manner, amount and at the time agreed upon between the student and the University’s Student Account Services Office.

6. The student failed to meet the University’s code of conduct or community life standards.

7. The student failed to demonstrate adequate academic achievement, progress and/or expected minimal performance competency(ies) as determined by the student’s program or major.

Should Friends University elect to initiate an administrative withdrawal, written notification will be sent to the student. The student will have ten (10) business days to appeal any administrative withdrawal. The completion of an administrative withdrawal does not relieve the student of his or her financial obligations to the University. All charges, which are unpaid by the student at the time of administrative withdrawal, will become immediately due and payable. Refunds will be issued, and credits applied in accordance with the University’s published refund policy.

ADA Services

Friends University does not exclude otherwise qualified persons with disabilities, based on disability, from participating in university programs and activities, nor are persons with disabilities denied the benefits of these programs or subjected to discrimination.

It is the responsibility of the student to bring to the University’s attention the need for accommodation due to a qualifying disability. Requests for accommodation should be made to the ADA Services Office in the Academic Resource Center (ARC) and should be supported by

appropriate documentation of the relevant disability. The Director will assist students with their request for accommodation and help them obtain other necessary support services.

Once the proper information is received, the ADA Services Office will notify appropriate faculty and/or staff of the student’s specific requests. The ADA Services Office will also arrange with outside agencies for services needed (i.e., interpreters, accessible textbooks, etc.). The ADA Services Office will require an updated Disability Services Disclosure Release Form each semester.

For further information, contact the ADA Service Office via phone at 316-295-5522, in person in LIB 110, or via email at ADA@friends.edu. More information can be found at ADA Services.

Business Offices Student Accounts Services

Friends University Student Account Services helps students by working out payment arrangements.

The department assesses all charges, credits and refunds and sends out all monthly statements. You should visit with a Student Account Services representative if you have any of the following circumstances: • You would like information regarding educational costs at Friends University.

• You have questions about your student account.

• You need to set up payment arrangements for your educational expenses.

• You need assistance with your employer or agency financial sponsorship.

• You are having difficulty making agreed payments.

• You are thinking of adding or dropping classes after the 100 percent refund period.

Campus Life and Activities The Campus Life and Activities department is committed to enhancing the educational mission of Friends University by encouraging student involvement where experience is the foundation of learning, while providing opportunities for leadership skill development in areas such as equality, humility, self-control, integrity, love and passion.

The Campus Life and Student Activities Office assists in enhancing the college experience by adding opportunities for student growth and development in an environment where all members are valued, challenged and supported.

Student Government Association (SGA)

Friends University’s Student Government Association (SGA) plays a key role in our students’ experience. SGA’s Executive Council oversees Falcon Activities and Campus Events (FACE), Student Council (STUCO) and Falcon Student Organizations (FSO).

Student Council (STUCO)

Student Council (STUCO) serves as the liaison between students and various departments on campus. STUCO comprises five committees each tasked with improving the student experience at Friends: Athletics, Casado Food/Food Pantry, Commuters, Fine Arts, and Residence Life. Each committee is chaired by a student leader.

Falcon Activities and Campus Events (FACE)

Falcon Activities and Campus Events (FACE) is the primary programming branch of SGA. FACE plans and puts on a variety of events throughout the school year to enrich and enliven the experience of all Falcons.

Falcon Student Organizations (FSO)

Falcon Student Organizations (FSO) oversees many co-curricular organizations that students can be part of during their time enrolled. Each organization is sponsored by a staff or faculty member who assists in leading the organization.

Co-curricular organizations Business Professionals of America (BPA) Sponsors: Sean Cash and Dr. Jim Long

The Division of Business Information and Technology, seeing the need to create a student led organization focusing on all disciplines of business, entrepreneurship, and leadership, started a collegiate chapter of Business Professionals of America (BPA). BPA serves all Friends University students, regardless of major or career aspirations. BPA provides opportunities for personal development, networking, and philanthropic activities in the community.

Collegiate National Association for Music Education (CNAfME) Sponsor: Shawn Knopp

Composed of pre-service music educators, this organization provides students with opportunities for professional orientation and development in music education. Membership in the collegiate chapter of this national organization is encouraged for all Music Education majors, but open to all students regardless of major. CNAfME is affiliated with The National Association for Music Education (NAfME). Members are automatically members of the Kansas Music Educators Association (KMEA) and receive copies of professional journals, including the Music Educators Journal and Music Review. Activities include attending the KMEA annual convention, the NAfME biannual convention, hosting local clinic sessions of interest, attending the K-COMTEP conference, and participating in service-learning activities at Friends University. Dues to CNAfME include national and state dues plus a local assessment.

Concert Band

Sponsor: Shawn Knopp The band meets three times a week. Non-majors are welcome, and scholarship opportunities are available.

Concert Choir

Sponsor: Rolaine Hetherington The concert choir presents two major programs on campus a year: the Christmas Candlelight Concert in December and the Concert Choir Coffeehouse in April. The choir performs for various local, civic, and church organizations and tours in the spring.

Conservation Awareness, Renewability Education, and Sustainability (CARES) Sponsor: Dr. Ana Jurcak-Detter

The CARES Club is all about Conservation Awareness, Renewable Resource Education, and Sustainability. The club is open to all students who care about the environment, want to see a change in the Wichita and Friends University communities, and aren’t afraid to get their hands dirty! There is an aspect of the club for everyone to appreciate and participate in because caring about the planet isn’t specific to gender, race, major, or any other criteria. Some of our activities include community/river cleanups, creating a new pollinator garden on campus, promoting recycling, environmental education, and much more!

English Club

Sponsor: Dr. Kassia Waggoner The English Club is open to all students who are interested in promoting literacy, participating in public service in this area and meeting socially with other students interested in creative writing and the life of the mind. The English Club is also the feeder club for admission into the International English Honors Society, Sigma Tau Delta. To be eligible for initiation into Sigma Tau Delta, students must have a 3.5 GPA in their English major and meet the service requirement. The English Club provides an opportunity to meet that service requirement.

Friends University Sinfonietta Orchestra (Chamber Orchestra) Sponsor: Canes Nicolas

Friends University Chamber Orchestra is an ensemble here at Friends with 10-20 members directed

by Canes Nicolas. The students prepare all year long to create music for the public to enjoy. In a typical school year, Friends University Chamber Orchestra puts on two major programs, one in each of the fall and spring semesters.

Guild of Friends

Sponsor: Dr. Russel Fox The Guild of Friends welcomes members of the campus community to partake in game nights and social gatherings.

Health Science Club

Sponsor: Dr. Prince Agbedanu The Health Science Club exists to encourage and support Friends University Students who plan to become a medical professional by providing a social framework of like-minded individuals, increasing awareness of current medical issues, publicizing health career opportunities, assisting students with the application process for advanced educational programs, and promoting active involvement in the health and well-being of our community.

Hispanic American Leadership Organization (H.A.L.O.) Sponsor: Teresa Moline

The Hispanic American Leadership Organization (HALO) is dedicated to promoting Hispanic culture and awareness while at the same time helping the Wichita Community and the Friends

University community. The organization will also function as a support system for Hispanic students who currently attend or plan to attend Friends.

Kansas Choral Director Association (KCDA) Sponsor: Rolaine Hetherington

The organization is designed to bring music majors together for professional development and enrichment.

Psychology Club

Sponsor: Dr. Josh Halonen The organization is designed to bring Psychology majors together for professional development and enrichment. This club provides social gatherings, off-campus trips to graduate schools, professional meetings and applied learning situations. Our retreats, dinners and parties also allow for facultystudent interaction outside of the classroom.

Singing Quakers

Sponsor: Dr. Rayvon T.J. Moore The Singing Quakers have gained an enviable reputation as one of the most distinguished choral organizations in the country. They are an auditioned choir consisting of music majors and nonmajors who have had significant choral experience. The purpose of the Singing Quakers is to present the finest choral music in a variety of styles to audiences in Wichita and throughout the world.

Spanish Club

Sponsor: Dr. Jerry Smartt Membership in the Spanish Club is open to all students who are interested in community projects related to Spanish-speaking communities. The Spanish Club also supports and participates in all the campus activities chosen by the Honor Society, Sigma Delta Pi.

Zoo Science Club

Sponsor: Dr. Patrick Matthews This club is primarily comprised of Zoo Science and Biology-related majors but is open to anyone interested in the future of the natural world. The club's purpose is to have fun while gaining handson experience and professional skills outside the school curriculum.

Academic Honor Societies Friends University also offers several Academic Honor Societies. These societies are similarly sponsored by a staff or faculty member who assists in leading the organization.

Alpha Chi College Honor Society Sponsor: Tor Wynn

The Alpha Chi National Honor Society promotes academic excellence and exemplary character in students of all majors in the College of Business, Arts, Sciences and Education. Students are eligible for membership if they have completed at least 62 credit hours and rank in the top 5% of the junior and senior classes. Members are encouraged to participate in regional and national academic conferences and engage in community-based service learning. They are recognized at graduation and wear blue and green honor cords.

Alpha Sigma Lambda Sponsors:

Alpha Sigma Lambda’s aim is to recognize the special achievements of adults who accomplish academic excellence while facing the competing interests of home and work. The top 20 percent of students in the College of Adult and Professional Studies (with a minimum GPA of 3.5) who have completed at least 24 credit hours at Friends are eligible. At least twelve credit hours of students’ total credits should be earned in courses in Liberal Arts/Sciences.

Delta Kappa Honor Society Sponsor: Dr. Michelle Robertson

Delta Kappa exists to mentor individuals into leadership positions in the marriage and family therapy profession, to organize scholarly opportunities for marriage and family therapy professionals to engage and apply cutting-edge research and theory to their practice, and to recognize and promote the achievements of marriage and family therapy professionals. Rebekah Reyes-Adams is the Chapter Advisor for the KC Chapter (Gamma Chapter). Michelle Robertson is advisor for the Wichita Chapter (Beta Chapter).

Mu Phi Epsilon Music Fraternity

Sponsors: Rolaine Hetherington and Cindy Blasdel Mu Phi Epsilon is an International Professional Music Fraternity, whose purpose is the advancement of music throughout the world, the promotion of musicianship and scholarship, loyalty to the Alma Mater, and the development of a true bond of friendship. Students may be selected for membership, and annual dues are required.

Psi Chi National Honor Society in Psychology Sponsor: Dr. Josh Halonen

The mission of Psi Chi is to encourage, stimulate and maintain excellence in scholarship and to advance the science of psychology. Membership is limited and is by invitation only.

Sigma Delta Pi National Collegiate Spanish Honor Society Sponsor: Dr. Jerry Smartt

Sigma Delta Pi is the National Collegiate Hispanic Honor Society. Its purpose is to provide students opportunities to practice speaking in Spanish and interact with other students of Spanish through community learning service projects. The Sigma Delta Pi Chapter at Friends University has

received the outstanding national chapter award twelve times for exemplary participation in activities on campus and in the community.

Sigma Tau Delta International English Honor Society Sponsor: Vicki Ronn

Sigma Tau Delta is the International English Honor Society that promotes literacy through service, encourages interest in literature on campus, and honors high achievement in English language and literature. Eligibility for Sigma Tau Delta requires a 3.5 GPA in an English major, membership in the English Club and completion of the service-learning requirement. Sigma Tau Delta provides scholarships and offers leadership opportunities for students at the national and international level.

Members of our chapter frequently attend the national conference where they present their research and creative writing to professionals in the field. Along with English club, our chapter of Sigma Tau Delta participates in fundraising efforts throughout the year so that students can attend these conferences and events at a low cost. All students, regardless of major, may join the English Club if they love literature or creative writing.

Campus Ministries

We’re here to help students become wholehearted, mission-minded leaders, fully alive in Jesus.

Through small groups, retreats, service, and other programming, our team is ready to walk alongside you and support you—no matter where you find yourself in your faith journey.

Chapel Chapel is a time for the whole Friends community to worship, pray, and explore what it means to be a follower of Jesus. Each Thursday at 11:00 AM, students, faculty, staff of the University gather in Alumni Auditorium to honor God together.

Sundays @ 9 On Sunday nights, at 9:00 o’clock, we gather for our student-led worship service. You can expect raw, Spirit-led worship, prayer, and authentic community as students come together to seek Jesus and be challenged to live out faith on the Friends campus.

Mission and Service Throughout the year, there are many opportunities for you to serve. Mission trips are offered for students to gain hands-on experience in various ministry fields. Local service projects also allow students to work with non-profits, churches, and missional organizations.

Formation and Discipleship Each semester there will be a wide array of options designed to help you grow in your faith, called Spiritual Life Credits. Students will earn credits by choosing between Bible studies, chapel services, and other opportunities to explore and engage in the Christian faith. In addition, Campus Ministries’ staff are here providing 1-on-1 mentoring, discipleship, and pastoral care.

Retreats Seasonal retreats are available for students looking to have an intentional time of prayer, worship, and fellowship outside campus. Retreats are a great way to pause, connect with God in nature, and take a break from the busyness of college life.

The Lounge Campus Ministries provides coffee to students in the Campus Ministries lounge every day. Stop by and strike up a conversation with one of our campus pastors or student workers. The Campus Ministries Office is in suite 214 of the Davis Administration Building.

Opportunities to Lead Want to join the Campus Ministries’ team? There are several ways you can get involved: Spiritual Life Assistants: Spiritual Life Assistants, known as SLAs, are student leaders that reside in the dorms and invest in the spiritual life on campus. They are to here serve students in their halls, lead Bible studies, and create spaces for Christian community.

Worship Leaders: Do you have musical talents? Come use your gifts to help lead worship for chapel and Sundays @ 9. Be on the lookout for auditions near the start of the semester or ask our campus pastor how you can get involved.

Student Workers: If you have skills in tech, video, graphic design, or event planning, there are positions to work in Campus Ministries. Stop by the lounge to inquire about what is available.

Career Services Career Services provides Friends University students and alumni with information, tools, and resources to explore career pathways and the skills needed for career readiness and professional development in the workplace. Whether looking for an internship, a mentor, career fairs, employer events, or resume assistance, Career Services can assist students in finding opportunities, connections, and resources to help build marketable skills and gain professional work experience before and after graduation. Students can contact Career Services anytime at career@friends.edu for assistance or to schedule an appointment. Current students can also visit the Career Services Moodle page for more information. The Career Services Office is suite 216 of the Davis Administration Building.

Casado Campus Center

The Casado Campus Center serves as the hub for student life at Friends University. The Campus Center houses all campus dining services, the Spirit Store, the McKay Gymnasium, Falcon FitNest Fitness Center, Office of Inclusion and International Student Services, Student Life, Student Government Association, and the Residence Life offices. Casado Center hours: Monday to Thursday: 7:00am – 11:00pm Friday: 7:00am-9:00pm Saturday: 10:00am – 9:00pm Sunday: 10:00am – 9:00pm

Spirit Store

The Campus Spirit Store is a great place for students to stock up on Friends University merchandise for themselves or their family.

Store Hours:

Monday to Friday: 10:00am – 3:00pm Saturday/Sunday: Closed • If anyone needs help outside of these hours, stop by and visit with the front desk worker and they can help you with Spirit store purchases.

Dining Services • •

•

Dining Hall Breakfast: 7:30am – 10:30am Monday through Friday Dining Hall Lunch: 11:00m - 1:30pm Monday through Friday 11:30am – 1:00pm Saturday and Sunday Dining Hall Dinner: 5:00pm – 7:00pm Monday through Thursday 5:00pm – 6:00pm Saturday and Sunday

Retail Options (Casado Café)

Starbucks, Community Store, and Created with Love (food concept changes every quarter) 8:00am – 8:00pm Monday through Friday Closed Saturday and Sunday

Intramurals

Falcon Intramurals hosts different intramural activities each year, ranging from Fantasy Football to Softball and everything in between. Intramural registration is completed through IM Leagues. You will need to register using your Friends University student email. This will let you create or join a team and view the complete Falcon Intramural schedule. If you need assistance registering on IM Leagues stop by the front desk in Lower Casado. You can also like the Falcon Intramurals Facebook page or follow us on Twitter at Falcon Intramurals (@FalconIMs) for updates and current happenings.

Open Recreation

The Casado Campus Center houses televisions, a ping pong table, two pool tables, a gaming center, and the McKay Gymnasium. The McKay Gym hosts an open gym every Friday from 6 p.m. to 9 p.m. unless reserved for a special event.

Fine Arts

The Friends University Division of Fine Arts creates an inspiring environment for creatives to both develop their skills and excel in their craft. A place where fine arts majors and non-majors alike can participate in a wide variety of events involving band, choir, theatre, opera, art, orchestra and more.

Students can find information regarding upcoming events on the Fine Arts page of the school website.

Health Services Communicable Diseases

In working with a person diagnosed with a communicable disease the University will proceed on a case-by-case basis. With the advice of medical professionals, these factors will be considered: 1. The condition of the person involved and the person’s ability to perform job duties or academic responsibilities.

2. The probability of infection of members of the University community based on the expected interaction of the person in the University setting.

3. The possible consequences to members of the University community, if infected.

4. Risk to the person’s health from remaining in the classroom, in an on-campus job or in the University community, and 5. Other appropriate factors.

The Vice President of Student Affairs Office, or the Human Resources Office may all be involved in the determination of an individual’s exclusion or limitation of activities due to a communicable disease that has been made known to them.

A full version of this policy can be found on the university website as part of the General University Policies and Procedures.

Student Health Insurance

Student athletes are required to have a health insurance policy that covers intercollegiate sports.

Undergraduate, international students must have health insurance that covers the cost of repatriation to their home country.

Help Desk

The IT Help Desk exists to help students, staff, and faculty navigate their technology questions, problems, and needs. Students can email requests to: helpdesk@friends.edu or call the Help Desk at 316-295-5767. Students can also use the online form on the school’s website to submit inquiries to the Help Desk. The help desk hours are: Semester hours: Monday through Thursday: 8:00am – 6:00pm Friday: 8:00am – 5:00pm Closed Saturday and Sunday Summer hours: Monday through Thursday: 8:00am – 5:00pm Friday: 8:00am – 12:00pm Closed Saturday and Sunday

Library

The Edmund Stanley Library, named after the first president of Friends University, exists to help you along your pathway to academic success. The library provides its students with more than 100,000 eBooks and online databases. Databases are accessible remotely via the library's web site.

Materials not found can be requested through Inter-Library Loan and document delivery. The library offers study areas, open computer workstations, and laptops for use in the library. Students are invited to make an appointment with a librarian for any research assistance they may need.

Semester Hours: Monday through Thursday – 7:45am to 10:00pm Friday – 7:45am to 4:00pm Saturday – Closed.

Sunday – 3:00pm to 10:00pm Library Phone: (316) 295-5880

Academic Resource Center (ARC)

The ARC provides various help for students in writing, natural sciences, mathematics, music theory, accounting, and computer science. This free assistance is available on a drop-in basis.

Access the ARC’s Moodle page to book a tutoring appointment, submit an essay, view our business hours, meet our staff, or access subject-specific resources.

Lost and Found

Friends University recognizes that from time-to-time personal property is lost or misplaced by the employees, students and visitors of the University. Any significant items found on the Friends University campus should be brought to the Casado Front Desk in lower Casado Campus Center, Office 001A. Lost items can also be claimed at this location.

Registrar

The Friends University Registrar’s Office ensures that academic student records are created, maintained, certified, and protected. Students can find information about requesting their transcript from the Registrar’s office by visiting the Transcripts page of the school’s website. The Registrar’s Office is also responsible for coordinating Commencement each year. The Registrar’s office is in Sumpter 115. Fall and Spring semester hours are as follows: Monday through Thursday – 8:00am to 6:00pm Friday – 8:00am to 5:00pm

Student Employment (on campus) Policy Statement and Program Adoption At Friends University, we believe in providing opportunities for students to gain valuable work experience while pursuing their academic goals. Please note that positions are limited, so we encourage timely applications.

Work Opportunities

Students are welcome to explore up to two concurrent campus jobs. Students are limited to 25 hours per week across all active positions. This approach fosters a supportive environment where students can thrive both academically and professionally.

International Student Guidelines For our international students, we adhere to INS regulations, permitting up to 20 hours of campus work per week. This ensures compliance while still offering valuable opportunities for international students to engage with our campus community.

How to Apply Interested students can apply for positions through our online portal at https://www.friends.edu/employment-opportunities. Students can view the most current positions and find the role that best fits their skills and interests.

Time Management All student workers are required to maintain accurate records of their hours by clocking in and out of the university’s payroll system, Paycom. Falsification of hours is not tolerated, as integrity is a cornerstone of our community values.

Pay Process Our pay period runs from the 21st to the 20th of each month. Supervisors play a crucial role in this process as they electronically approve timesheets before payment. Payday is the last working day of the month. For any payment-related inquiries, please contact Human Resources.

Students Right to Know

Students may access the graduation/completion rates of Friends University as required by the Higher Education Act of 1965. These rates reflect the graduation/completion status of only those first-time, full-time students who enrolled with zero (0) hours and who will complete their programs within six (6) years. This information can be accessed through the University’s website at www.friends.edu.

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, sets forth requirements regarding the privacy of student records. FERPA governs the release of these educational records maintained by an educational institution and the access to these records.

Friends University accords all the rights under the law to students in attendance and former students. Friends University’s full FERPA policy can be found here.

Student Success Traditional Undergraduate Student Resources Academic Advising for the Traditional Undergraduate Student

Academic advising is an essential element of a student’s undergraduate experience and taken seriously at Friends University. Students enrolled in the College of Business, Arts, Sciences, and Education are immediately connected with an advisor as they prepare to navigate college.

Learn more here: https://www.friends.edu/academics/resources-support/academic-advising/

First Gen Falcons

1 in 4 undergraduate students at Friends University are first-generation students (first in your family to complete a 4-year college degree) and we would like to provide more of the academic and personal support that you may need to be successful in college and beyond.

Learn more here: https://www.friends.edu/academics/resources-support/first-generation-falcons/

Adult Undergraduate & Graduate Student Resources Academic Success Coaches

Academic Success Coaching is designed to provide you with the opportunity to build a relationship with your coach for the purpose of planning your educational career, learning the skills needed for academic success, and learning how to access the resources and services that are available to you on campus.

Academic Success Coaching is a collaborative, educational process where you and your coach are partners in meeting and ensuring your academic, personal and career goals. This partnership requires proactive participation and frequent involvement by both parties, as it is a process that is built over your entire educational career at Friends University. Both parties have clear responsibilities for ensuring that this partnership is successful. However, please understand that your coach will not make decisions for you. Coaches will help you develop realistic educational and career goals based on the most accurate and current information available to them.

If you'd like more information about academic success coaching (including the list of our academic success coaches), please visit our website at https://www.friends.edu/academics/resourcessupport/success-coaches/

OASIS

Friends University provides its students with an area for study, relaxation, and connection located in the Business and Technology Building, Room 109. You may stop by OASIS, our student lounge, to work on homework, relax before class, and connect with employers.

Learn more here: https://www.friends.edu/academics/resources-support/oasis/

Student-Athlete Academic Resources Student-Athlete Academic Success Friends University is dedicated to the success of our student-athletes. The Director of StudentAthlete Academic Success provides leadership for student-athlete academic support services by assisting all Friends University student-athletes to achieve academic and personal success at the University by providing support services designed to meet their unique needs and ensuring studentathlete compliance with all NAIA, Conference and University regulations.

Therapy Services

Friends University provides therapy services to all students through the Center on Family Living (CFL). Individual sessions 1-6 are free to Friends University students and any additional sessions are $15/session. To begin services, students can fill out online request for services form.

Alternatively, students can call the CFL at (316) 295-5637 to complete a telephone intake.

Veterans Affairs Benefits and Services

Friends University programs are approved for Veterans Education Benefits. Veterans, veteran dependents, and others eligible for veterans’ education programs should determine their benefits and obtain authorization from the appropriate veterans’ office prior to enrollment at Friends University.

The V.A (Veterans Affairs) Certifying Official is a member of the Office of the University Registrar staff. This professional staff person serves as a liaison between the University and benefits eligible students. Students are strongly encouraged to meet with the Certifying Official early in their enrollment process and as often as necessary to keep current on changing federal or institutional policies and procedures. You can also find information on the Veteran and Military Services page of the Friends University website.

A copy of the student’s authorization form must be received by the University Registrar’s office, VA Certifying Official prior to student’s enrollment. No enrollments will be processed without proper authorization. VA-funded students are responsible for notifying the Friends University VA Certifying Official immediately of any action affecting their enrollment status. Failure to do so may result in termination of benefits.

Yellow Ribbon Program In 2008, the GI Bill® was updated with the enactment of the post-9/11 Veterans Educational Assistance Act of 2008, giving veterans with active-duty service on, or after, September 11, 2001, enhanced educational benefits that cover more educational expenses, provide a living allowance, money for books and the ability to transfer unused educational benefits to spouses or children. The Yellow Ribbon GI Education Enhancement Program (Yellow Ribbon Program) is a provision of the post-9/11 GI Bill®. This program allows institutions of higher learning in the United States to voluntarily enter into an agreement with the Department of Veterans Affairs (VA) to fund tuition expenses that exceed the maximum base pay amount. Friends University is a proud participant in the Yellow Ribbon Program. Effective August 1, 2011, the Post 9/11 GI Bill® will pay up to $23,671.94 (2018-19) per academic year for private universities. The VA will, in addition, match Friends University contributions under the Yellow Ribbon Program.

Campus Security

Friends University provides 24/7 campus security services to ensure the safety and well-being of our students, faculty, staff, and visitors. If you notice suspicious behavior or see a situation that might escalate into a safety concern, contact Campus Security immediately at 316-295-5911 or call 911 if you are in immediate danger.

In addition, notify the on-call Community and Residential Development staff member at 316-2955230.

In case of fire, medical emergencies, or immediate danger, call 911.

All security-related incidents must also be reported to the Director of Security.

Residence Hall and Campus Security Propping open any doors on campus is not allowed to ensure the safety of the entire Friends University Community.

Security Escort Service If you are walking on campus anytime and would like a security escort, please call 316-295-5911 to arrange assistance.

Jeanne Clery Disclosure (Campus Security Report) Friends University complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The annual Campus Security Report is available online at www.friends.edu/Security-info. To request a printed copy, contact the Security Office at 316-2955911 or security@friends.edu.

Falcon Alert Emergency Notification System The Falcon Alert system provides emergency notifications during weather emergencies, campus closures, or critical incidents impacting campus safety. More information about the Falcon Alert as well as the opt-in/opt-out form can be found on the Falcon Alert System page of the Friends University website.

Incident Reporting Students, staff, and faculty can file an online Incident Reporting Form to report policy violations, property damages, or other concerns.

Reports submitted are confidential and used solely to initiate investigations or support ongoing inquiries. Access the form on the Incident Reporting Form page of the university website.

Reporting Crimes All crimes occurring on Friends University property must be reported promptly.

• Contact Campus Security immediately at 316-295-5911 or call 911 if you are in immediate danger • Campus Security will assist in filing an internal report and, when appropriate, refer you to the Wichita Police Department case desk at 316-268-4221 for a police report.

• Campus Security responds to emergencies and supports victims until outside emergency services arrive.

Students are strongly encouraged to file an official incident report to help ensure proper investigation and future prevention efforts.

Reporting Injuries •

Any injuries occurring on campus should be reported to Campus Security immediately. For life-threatening emergencies, call 911 first.

Severe Weather and Tornado Protocol In the event of severe weather or a tornado warning: • • •

Notifications will be sent through Falcon Alert.

Students must move to the nearest designated shelter and remain there until the all-clear is given.

Shelter location information is available on the university’s Severe Weather page.

Suspicious Persons or Objects If you observe a suspicious person or object: • • •

Call 911 or 316-295-5911 immediately.

If safe, note identifying details such as clothing, vehicle descriptions, and behavior.

Do not approach or handle suspicious objects. Campus Security will assess and manage the situation, including evacuations if necessary.

Traffic, Parking, and Vehicle Policies Parking on campus is restricted to vehicles on university business and those registered with Campus Security.

• Vehicle Registration: Friends University mandates parking stickers for all employees and students who park on campus to enhance safety and organization.

• Parking Violations: Parking fines must be paid at the Cashier’s counter in Sumpter Hall.

Unpaid fines may result in a hold on grades or other administrative actions. Repeated violations may result in vehicle towing at the owner’s expense.

• Appeals: Appeals must be submitted to the Director of Security within 5 Business days of citation issuance.

• Unpaid Fines: If a fine remains unpaid after 7 days and no appeal is filed, the charge will be added to the student’s account as an unpaid fee and a hold on the account.

Tickets issued by Wichita Police for violations on public streets or in handicap/fire lane areas must be handled directly with City Hall.

Parking regulations are enforced 24 hours a day, 7 days a week.

Additional Information For more detailed information regarding campus security policies, parking regulations, vehicle registration, campus fines, Falcon Alert emergency notifications, and designated severe weather

shelter locations, students are encouraged to visit the Friends University Campus Security website at www.friends.edu/security-info.

Students are responsible for reviewing and understanding all university security policies and procedures published online.