Exhibitor and Sponsorship Guide

Exhibitor and Sponsorship Guide

FMHCA 2020 Annual Conference February 6th to February 8th, 2020 Orlando Marriott Lake Mary EXHIBITOR OPPORTUNITIES & PACKAGES The Florida Mental Health Counselors Association (FMHCA) is the leading organization advocating for mental health professional. Our objective is to provide education, legislative oversight, and networking. Our annual conference provides an opportunity for advanced professional training.

The FMHCA Annual Conference is the premier gathering for sharing ideas, discussing challenges, gaining insights, and finding solutions in this field. Sessions will tackle the key policy issues impacting the profession today and provide valuable pragmatic advice across the full range of services offered by mental health counselors in public and private practice. Conference tracks include: • Trauma Assessment and Diagnosis • Addiction Treatment and Assessment • Military and Veterans • Children, Adolescents, and Family • Evidenced-Based and Emerging Practices • Cultural Diversity • Clinical Supervision and Ethics • Domestic Violence and other required workshops for Re-Licensure in the State of FL The conference will take place at the Orlando Marriott Lake Mary from February 6th to February 8th, 2020 As a sponsor, you are invited to be full partners in the conference – attend sessions, engage attendees, ask questions, and exchange ideas. This year’s conference in Lake Mary will feature more attendees, a high traffic exhibitor area, a welcome reception, an awards luncheon, and networking breaks to allow for enhanced engagement and relationship building between attendees and sponsors/exhibitors.

Experience the passion and dedication of Florida Mental Health Counselors and witness their commitment to making a difference in the lives of thousands of clients and students every day. Become a sponsor and take advantage of this high impact opportunity to raise your visibility with this national network of mental health counselors working in community agencies, managed behavioral health care organizations, integrated delivery systems, hospitals, employee assistance programs, substance abuse and mental health treatment centers, universities and private practices

CANCELLATION POLICY FOR SPONSORSHIP More than 90 days prior to the start of the conference, receive 50% refund.

31 to 90 days prior to the start of the conference, receive 25% refund.

Less than 30 days prior to the start of the conference, no refunds will be issued. ** Any Exhibitor/Sponsorship Packages purchased during the 2019 Annual Conference are non-refundable.

ASSIGNMENT Sponsors may not assign any rights or obligations under this Agreement without the prior consent of Florida Mental Health Counselor Association.

TERMINATION POLICY We reserve the right to terminate your registration and sponsorship at any time prior to the start of the conference. If we exercise this right, we will provide you with a notice of termination no later than 72 hours prior to the start date and refund your sponsorship fee. We further reserve the right to immediately terminate your registration at any time through the end of the conference, and your sponsorship fee will be forfeited, if you engage in behavior or activity that has or may cause damage to our brand, image or has or may impair our management or operation of the conference, each as determined in our sole discretion.

LIMITATION OF LIABILITY We will have no liability with respect to any loss, liability, claim, damage or expense arising from or under this agreement or your registration or sponsorship, except to the extent and amount of your paid sponsorship fee. It is the responsibility of sponsors to take all banners, brochures and marketing materials with them upon the conference’s close. All items remaining on the show floor will be discarded.

It is the responsibility & discretion of the conference participant to provide event or liability insurance for any damage caused by their own negligence. By registering to occupy an exhibit table, the exhibitor maintains full responsibility for any damage caused to the hotel/ event venue by your own exhibit materials. You shall not tape, nail or glue any materials on property owned by the hotel/event venue. Any damage or labor hired as a result will be the responsibility of the exhibiting company.

EXHIBIT DESCRIPTION Tabletop exhibits will be set up in the main registration hall/conference foyer. Sponsors will have a table assigned to them. Sponsors will have access to these exhibits for all days of the conference. (Please see “SET UP and BREAKDOWN” for more information.)

Electricity and other special requests can be made when registering as an Exhibitor/Sponsor Tabletop Inclusions 6’ table and 2 chairs Table Assignments Booths will be assigned by conference management and will be sent out approximately two weeks prior to the conference.

Exhibit Times Friday February 7th, 2020- 7:00am-6:30pm Saturday February 8th, 2020- 7:00am-6:30pm Set Up Tables will be available starting Thursday, February 6th at 5:00 pm. Check-in will be at the registration desk.

Sponsors are encouraged to have their tables set up by 6:30 a.m., Friday, February 7th. The conference will begin at approximately 7:00 a.m.

Breakdown Sponsors may break down their tables any time after 6:30 p.m. on Saturday, February 8th.The conference will conclude at 6:45 p.m.

PRE AND POST-CONFERENCE ACCESS TO THE CONFERENCE ATTENDEE/ EXHIBITOR LIST This list is available by request beginning two weeks before the conference start date and by request immediately following the conclusion of the conference.

NOT INCLUDED IN THE SPONSOR PACKAGE TRAVEL EXPENSES: Your agency will be responsible for all travel expenses.

HOTEL INFORMATION Orlando Marriott Lake Mary 1501 International Parkway Lake Mary, FL 32746 407-995-1100 SHIPPING Shipping of items to the hotel should be coordinated with FMHCA office staff. Due to limited storage space, we request that shipments not arrive any earlier than three days prior to the group’s arrival. Please label each package with the following information: • Name of Sender • Company Name • Address • Telephone Number • Group Arrival Date • Group On-Site Contact REGISTER AS A SPONSOR/EXHIBITOR Register Online at www.FMHCA.org Conference Tab Questions? Call us at 561-228-6129 or reach us via email: Office@FLmhca.org SPECIFICATIONS FOR CONFERENCE BROCHURE ADVERTISEMENTS Brochure advertisements are included in the price of select sponsorship packages and are also available for purchase “a-lacarte.” We ask that all sponsors provide us with their logo. Ads/logos can be e-mailed as attachments to Office@FLMHCA.org.

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We prefer that you send images at the highest resolution possible, preferably in PNG format.

All ads will be printed in full color.

We must require that all sponsors submit their brochure ads no later than 1/1/20 to facilitate enough time for editing and printing.

When you submit the ad, please submit a PNG file at the highest resolution possible.

When the brochure is printed, ads will appear as demonstrated in image.

You can submit your ad in that size given the resolution is 100% clear.* *If you are unsure how to assure clear resolution, we suggest that you create an ad larger than the publishing size in proportion to those dimensions.

Feel free to call or e-mail the office should you have any questions.