Facilities Study Report

Fergus Falls Public Schools

Facilities Study: Facilities Assessment and Educational Analysis

Adams Elementary, McKinley Elementary, Lincoln School, and Roosevelt Education Center

August 2021

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 Building Age Diagram

 Detailed Spreadsheet of Items with Preliminary Estimated Costs, by category of assessment

o Educational Adequacy per building

 Site Educational Adequacy Analysis Diagram

 Building Educational Adequacy Analysis Diagram

F. Appendix ………………………………..………………………………………………………………………………..…… 82

• Minnesota Department of Education ‘Guide for Planning School Construction Projects in Minnesota’, square footage guidelines excerpts.

• Memos

o Facilities ‘heads up’ meeting

o REC Educational Adequacy Meeting

Introduction

Fergus Falls Public Schools has been proceeding through a strategic planning process for the last two years. As the next part of this process, in May 2021, the district recognized the value of a facilities assessment for some of their buildings: those that did not have as much of a focus in the projects stemming from the 2007 referendum, and Lincoln School. Lincoln School, a former Target building that the district purchased, has been partially developed as an early childhood center, and has open shell space that can be developed. The district was also interested in how these buildings measured up from an educational adequacy standpoint - getting an independent evaluation by educational experts.

This information will facilitate planning for potential building improvements. It will also inform a 10-year long-term facilities and maintenance plan. ATSR Planners, Architects, and Engineers, having detailed knowledge of some of the Fergus Falls Public Schools facilities from the 2007 referendum projects, and having extensive experience in designing educational facilities over the past 76 years, was retained to provide professional services for a Facilities Assessment and Educational Adequacy Analysis for the following buildings:

• Adams Elementary

• McKinley Elementary

• Lincoln School (for purposes of evaluating potential build-out options for the current shell space, including a kindergarten center or other uses)

• Roosevelt Education Center (not including ice arenas and arena locker room area)

Project Understanding

The Architect understood that the Owner required professional services for the project scope components listed below, as discussed.

• Facilities Assessment: evaluation of physical deficiencies in the buildings listed above, including estimated costs of each component.

• Educational Adequacy Analysis: comparing to Minnesota Department of Education school construction guidelines, evaluating building and site capacity, and evaluating suitability for the changing needs of 21st century ‘future ready’ learning environments.

Project Scope

Based on the Architect’s understanding of the project, the following tasks were performed:

Facilities Assessment

The Facilities Assessment evaluated the following categories:

• Site Physical Conditions – Including hard surfaces, activity spaces, and site drainage and landscaping.

• General Building Physical Conditions – Including exterior building enclosure (roofs, walls, exterior doors, and windows) and interiors (doors and windows interior walls, floors, and ceilings, cabinetry, equipment, ADA, and code deficiencies).

• Food Service Equipment – Including condition and adequacy.

• Mechanical Systems Physical Condition – Including HVAC (heating/ventilating/air conditioning), plumbing, EMS controls, and fire protection.

• Electrical Systems Physical Condition – Including power, lighting, and fire alarms.

• Technology Systems Physical Condition

ATSR is providing Facility Assessment Spreadsheets by building and by category of assessment, with associated estimated costs. These are project costs, incorporating estimated construction costs, fees, construction contingencies, etc.

• Each item is evaluated by its condition and assigned a condition number:

Because this Assessment’s focus is on deficiencies (verses listing every item in a building regardless of its condition), the spreadsheet contains primarily items in Conditions 1 and 2 (Failed and Poor). Occasionally items that are Condition 3 (Adequate) are listed, for example if they have a short expected useful life span and may reach the end of this expected useful life at/near the end of a 10-year maintenance plan. Occasionally items that are Condition 4 (Good) are listed, for documentation purposes, such as large mechanical systems/units.

• The Spreadsheet also has the capability to prioritize items: 1 - High 2

At this time almost all items are listed as 2 – Medium priority. The Facilities Assessment does not generally set priorities at this time; this step is a part of the next planning process with the district, as the team will work together to look at options and set priorities. A few items have been shifted to 3 – Low priority, in consultation with the district in preliminary review of the draft spreadsheet.

• The Spreadsheet incorporates yearly typical cost/price inflation into the costing. Costs have been set for 2022 for now (the earliest an LTFM project would likely be scheduled). An inflation factor of 4% is being used, which has held up well as being in line with actual inflation over time. Items can be selected for year of work, and project costs will automatically inflate out to that year of construction. This facilitates long-term planning incorporating inflation.

• Costs in the spreadsheet are tied to the date the spreadsheet is started (June 2021) using Engineering News Record Building Cost Index (ENR-BCI). This is an industry standard system that tracks construction costs in areas of the country and assigns an index number each month. We are in a time of increased construction costs due to the COVID-19 pandemic. Each year we can insert the new index number into the spreadsheet. If construction costs drop over time, and the index number drops, the costs listed in the spreadsheet will drop with it. Thus, if the district decides to continue to use the spreadsheet in years ahead, the costs can continually be calibrated to the most recent actual inflation, instead of always using 4% a year from June 2021.

• As planning moves forward, the spreadsheet has the capability to assign and track various types of financing for designated work, i.e., bond referendum, LTFM, capital, lease levy, etc.

ATSR is providing a Facility Condition Index Matrix. This matrix is an overall summary that represents, by category, highlighting conditions 1 and 2, the repair costs relative to the replacement cost of each building. Red shows the greatest percentage of replacement cost, then yellow, then green. This helps to understand the relative impact of the categories of work for the buildings.

ATSR is providing a Detail Summary spreadsheet. This is a summary of all the dollar amounts identified in the overall system, including all conditions and all preliminary priority assessments.

Educational Adequacy

The Educational Adequacy Analysis used the following criteria and process:

• Square footage guidelines and other recommendations from the Minnesota Department of Education “Guide for Planning School Construction Projects”.

• ATSR’s decades of experience as an award-winning educational design architecture and engineering firm, applying our expertise in future-ready learning environments.

Criteria include:

o Safety and Security (secure entries, building zoning, restroom safety)

o A variety of spaces (from individual to various teaming sizes, to large group), and a variety of furniture to support student choice and comfort.

o Agile and flexible architecture, allowing for spatial connections as desired, and flexible and ergonomic furniture.

o Lighting

o Acoustics

o Indoor Air Quality

o Technology Integration

o School and Community Pride/Ethos Messaging

ATSR gave a presentation, “Directions in Educational Learning Environments”, illustrating these criteria, to district leadership and curriculum representatives and principals, and received agreement from them that these criteria were appropriate for evaluation of educational adequacy in the district.

• Interviews with district leadership and curriculum representatives and principals (refer to Process section).

Due to the nature of three of the buildings in this study being elementary schools or younger, and the REC being a multi-use facility with only limited specialty high school functions, building utilization studies and evaluation of scheduling for building use efficiency do not apply, and were not conducted.

Executive Summary

From the Facilities Assessment and Educational Adequacy Study for the four buildings, the following can be concluded:

1) The physical conditions of the buildings vary. The elementary schools are in generally fair condition, with some exterior envelope issues (primarily roofing) and newer mechanical systems. The Roosevelt Education Center is in generally fair to poor condition, depending on the area of the building. The building has exterior envelope issues that need to be addressed, as well as most mechanical/electrical systems and interior fittings being original to their age of construction and past their useful life. Lincoln School (exterior) is in good condition, with the roofing being past its warranty.

2) There are critical areas that should be addressed in each building to better ensure their long-term viability, should the district choose to keep the buildings in service. These areas have been identified in the report and consideration should be given to address those needs in the shortterm to avoid the probability of greater costs in the long-term.

3) The elementary school’s sites are very ‘undersized’, causing parking/traffic circulation issues and eliminating potential for any further building expansion. Most areas in the buildings, other than the standard classrooms at Adams, are undersized relative to MN Dept. of Education guidelines. In addition, the buildings are missing appropriate spaces for 21st Century Learning Environments and for student support services. These deficiencies raise the question of whether these buildings have reached their useful life span.

4) Lincoln School has potential for multiple uses but has challenges with separating bus/deliveries traffic from bus drop-off/pick-up, public/staff parking, and student access to the east portion of the site.

5) The Roosevelt Education Center, due to being a former high school, has some excess/underutilized space, and many facility’s needs, many of which occur in these excess/underutilized spaces. The District has some difficult decisions to make regarding the cost effectiveness of upgrading these spaces. Due to the large cost of the facility’s needs, the district may need to phase the upgrades of desired areas over a longer time frame.

The findings of this study suggest that the Board and administration face some critical decisions moving forward in their planning. Solutions to address the physical problems cited in this study can be relatively simple; developing a long-term plan that ‘triages’ the District’s most critical needs and then put that plan forward for public support. Developing such a plan becomes more complex, and costly, when faced with the decision of how to address the educational adequacy issues that have been identified in this study, and how to balance the underutilization and high facilities upgrades costs at Roosevelt. However, the pathway forward, while challenging, will present opportunities for the school district and community to shape their goals and desires for district facilities for years to come.

Process

The following activities occurred during July and August 2021:

Meetings/Interviews:

Several meetings and interviews were held. The information gleaned from them has been incorporated into the facilities assessment process and spreadsheets and educational adequacy analysis for each building – refer to each building’s analysis sections for details. Meeting memos for larger group meetings are in the appendix.

• 07/12/21: Facilities ‘Heads Up’ Meeting:

To identify facilities issues at each building that the ATSR team should watch for when preforming the building assessments.

Present:

o ATSR: Nancy LaBissoniere - architect, Dan Moll – architect, Pat Collins – mechanical engineer.

o ISD 544: Jeff Drake - Superintendent, Doug Anderson -Facilities Supervisor, Blake Stoltman -Finance Director, Dan Hanson - REC Mechanical Custodian

• 07/12/21: REC Educational Adequacy Meeting:

To identify functions on the site and within the building, and understand what works, what doesn’t, and what needs to be improved.

Present:

o ATSR: Nancy LaBissoniere - Architect, Dan Moll - Architect

o ISD 544: Jeff Drake - Superintendent, Kristin Tuel – Area Learning Center Director, Shannon Erickson - Special Ed Co-op Director, Mark Anderson - Kennedy HS Principal

• 07/14/21: Adams and McKinley Educational Adequacy Meeting:

ATSR first gave the ‘Directions in Educational Environments’ presentation, to show the criteria being proposed for educational adequacy analysis. Then the group discussed, and Scott confirmed that he did agree with these criteria and noted he would love to have a new building with these features. He didn’t feel that there was space in the existing buildings to develop them. Then ATSR reviewed the site and building plans with Scott, to identify functions on the sites and within the buildings, and understand what works, what doesn’t, and what needs to be improved.

Present:

o ATSR: Nancy LaBissoniere - Architect, Dan Moll - Architect

o ISD 544: Jeff Drake - Superintendent, Scott Colbeck – Adams ES and McKinley ES Principal

• 07/14/21: Curriculum group Educational Adequacy Meeting

ATSR first gave the ‘Directions in Educational Environments’ presentation, to show the criteria being proposed for educational adequacy analysis. Then the group discussed, and confirmed that they did agree with these criteria, and that these features would be beneficial to teaching and learning at the schools as educational needs are changing.

Present:

o ATSR: Nancy LaBissoniere - Architect, Dan Moll - Architect

o ISD 544: Jeff Drake - Superintendent, Kristie Sullivan – Curriculum Director/Asst. Principal, Ryan Johnson – IQ Academy Asst. Principal

• 07/14/21: Kindergarten group Educational Adequacy Meeting

Meeting to understand concerns by some Kindergarten teachers for the potential relocation of Kindergarten from McKinley to Lincoln school. Teachers explained their concerns and later sent ATSR documents they had previously sent to the district documenting these concerns. (Note: the two documents, a PowerPoint presentation, and a summary of teacher responses to a survey, have not been attached here due to their length and because the District is already in possession of this information).

Present:

o ATSR: Nancy LaBissoniere - Architect, Dan Moll - Architect

o ISD 544: Jeff Drake - Superintendent, Scott Colbeck – Adams ES and McKinley ES Principal, Kindergarten staff: Jessica Kohlhase, Kayla Jorgenson, Kylie Miller, Nicole Schleske, Shelley Schoeneck, Lisa Schlosser

• 08/03/21: Roofing Meeting

Meeting to review status of existing roofing for the schools.

Present:

o ATSR: Nancy LaBissoniere - Architect

o ISD 544: Doug Anderson - Facilities Supervisor

• 08/12/21: Food Service Meeting

Meeting to review the function of food service programs, spaces, and equipment, and understand what works, what doesn’t, and what needs to be improved. Email follow up for a few questions.

Present:

o ATSR: Nancy LaBissoniere – Architect, Dan Moll – Architect, John Jurichko – Food Service Designer

o ISD 544: Lance Wells – Food Service Director

• With site visits: The teams spoke with head custodians during their site visits to discover any issues they were aware of that should be looked into/added to the assessment.

• 08/24/21: Phone conference with RA Morton

Phone conference (after previous informational emails) to discuss existing deficient condition at top of walls at REC Vocational wing and develop solution and lineal foot price to be used in assessment spreadsheet.

Present:

o ATSR: Nancy LaBissoniere – Architect

o RA Morton: Preston Euerle – President; Paul Heinen – Project Manager

• 08/27/21: Review of draft Facilities Assessment spreadsheets:

Virtual meeting to review draft version of spreadsheets with district representatives, RA Morton, and ATSR team, to answer questions, verify if any item should be proactively moved to low priority.

Present:

o ATSR: Nancy LaBissoniere – Architect, Dan Moll – Architect, - Blayne Parkos –Mechanical Engineer, Pat Collins – Mechanical Engineer, Mike Halgrimson – Electrical Designer, John Jurichko – Food Service Designer, Ron Spoden – Landscape Architect.

o RA Morton: Preston Euerle – President

o ISD 544: Jeff Drake – Superintendent, Ed Shea – Mechanical Supervisor. (Doug Anderson unable to be present - dealing with a problem at a school)

Assessment Visits

During the last half of July and early August 2021, ATSR’s highly qualified architectural, mechanical, electrical, technology, and landscape architect personnel reviewed the four buildings and sites, analyzing and documenting conditions for inclusion into the facility assessment spreadsheets.

Adams Elementary

Facilities Assessment Summary by Category Site

• Replace sections of concrete pavement areas that are broken, pitted, and/or are a trip hazard

o Including the removal and replacement of metal railings where present/necessary

• Remove and replace sections of retaining wall block units that are deteriorated

• Remove and replace asphalt pavement (playground and parking lot) areas

• Remove, replace, or mend chain link fence sections

• Correct drainage and low areas around building to provide proper drainage away from building Including planting bed and turf restoration

• NOTE: A playground specialist should evaluate the rubber playground tiles and playground equipment to verify that they are still compliant

General Building Condition – Exterior and Interior

• Roofs out of warranty and beyond life expectancy

• Exterior- masonry restoration, steel lintels at openings, painting and sealants- require upgrades

• Interior- doors, wire glass, carpet, water-stained adhered ceiling tile, roof access, restroom accessibility – require upgrades

Masonry Condition- requiring restoration/ cleaning & replacement of sealants Roof ‘Tenting’-

Masonry- ‘Bowed’ -requires rebuild/

Erosion along wall- direct water away replacement of portion of wall & repair masonry/ paving

Restrooms-non accessible, view of toilet

Soffit plaster failure- repair/replace

Food Service

• Revise kitchen to comply with hybrid central kitchen district model. Serving line to be replaced for adequate serving. Replace noncompliant equipment including wood cabinetry. Refer to spreadsheet for detailed equipment list.

Mechanical

In 2017 Adams Elementary School had HVAC upgrades throughout the building. These upgrades include a central geothermal system provides heating and cooling to the building. The plant consists of modular water-cooled chillers and 3 sets of pumps to circulate water through the well, cooling, and heating loops. A rooftop energy recovery unit provides ventilation to the fan coil units. There is a total of 30 fan coil units and 2 air handling units which distribute supply air and provide temperature control. The building energy management system is direct digital control. A backup condensing hot water boiler was added in 2019. The following are recommendation incorporated in the report:

• Replace old exhaust fans

• Replace domestic hot water heaters

Electrical

• Replace fluorescent lighting throughout the building with LED lighting with occupancy sensors for energy savings. Payback is approximately 3 years, not including rebates that may be offered by some utilities.

• The main electrical service (switch board) and some panels are original and need to be replaced.

Technology

• Replace technology cabling, which is older and does not meet current installation standards. It was installed before there were standards, so it is installed improperly (i.e. running over light fixtures, which can create interference, unsupported laying on ceiling tiles, etc.).

Adams Elementary School

plaster window infills/ surfaces-12 units 2400 sf

Adams Elementary

Educational Adequacy Analysis

Capacity

Note, for elementary schools, capacity is calculated as number of grade level classrooms used, multiplied by district’s max student per section for those grade levels. Use of standard size classrooms for special ed reduces capacity.

Adams has 14 grade level classrooms in 2021 x 24 students/section (1st & 2nd grade max) = 336 student capacity.

Summary

Refer to Educational Adequacy graphics on the next two pages for detailed analysis.

• The site is very ‘undersized’, with little on-site parking, resulting in parent/student drop-off/pickup/parking, staff parking, and bus drop-off/pick-up all occurring on the street. This lack of parking limits size of school activities and has a negative impact on neighborhood traffic (though the building has been there so long that the neighbors are used to it).

• The limitation in the size of the site does not allow for expansion to accommodate 21st century educational needs.

• The standard classrooms are an acceptable size.

• The school lacks appropriate space to accommodate current learning activities that are typically found in classrooms today. For example, the use of differentiated instruction and small group/collaborative learning do not have appropriately designed space.

• The school does not have sufficient space for needs such as pull-out student support services, professional development, or conferencing.

• Special education seems adequate but utilize standard classroom space, which may not be right sized, and makes those classrooms unavailable for standard usage.

• The ‘core’ areas are generally not adequately sized. This includes library, gym, food service prep areas, art/science, and music.

City of Fergus Falls Zoning Code: OffStreet Parking Requirement: 2 parking spaces per classroom x 18 = 36 spaces min. (should also have spaces for other pull-out staff and admin.) Actual = 15 spaces

More adverse impact for neighbors and street traffic due to busses, drop-off/pick- up, and almost all parking being on streets.

2.58 ACRES

MDE Elementary School

Site Requirement: 10 -15 acres + PLUS: one additional acre for each 100 students of estimated student enrollment and community use/partnership program capacity, includin g possible additions = 13 -18 acres Entry

Cafeteria #202

(Original gym) -adequate size at 158 0 as compared to MDE. Size according to number of lunches served and # of lunch periodsgenerally 2-3 at 12-15 square feet per student. 16 full CR-sized spaces

-Secure accessible entry -Limited building zoning -gyms from rest of school.

Admin/Nurse –800 sf –very small –MDE 1840 min. Privacy issues between visitors/ admin functions and ill students / student discipline

Library/ Media Center -1 room at 1070 sf -undersized and lacking seating and support spaces such as small group, conference, office, story area

-14 sections + special ed

Kitchen & Dish room-limited function due to size, designed for a different time and food service delivery model.

Gym addition -very small at 2440 sf, MDE 6-8,000 sf. (also cafeteria is small when used as a gym)

Typsmall room within CR’s: sometimes office or storage, sometimes small group

Music -1 room at 870 sf- inadequate, MDE 1,000-1,500 in multiple activity spaces.

No Art/Science space

2 sets of restrooms this level with limited accessibility; particularly poor condition & inadequate at south addition. Remodeling recommended.

Capacity: 336

Enrollment: +-302

2021

Special Ed using full CR reduces capacity –few other smaller spaces available

(Music too small, no Art) (not supervisable–sinks interior)

(OK –MDE 830-1030 sf)

(must use full CR, no smaller spaces avail)

(Admin / Nurse area too small)

Limited variety of spaces, most are classroom size -missing large group and small as well as sufficient program support spaces –specials, pullouts, etc. Double loaded corridor, "cells & bells", no flex space, lack flexibility to team.

(Minimal daylighting at L.1 support spaces)

McKinley Elementary

Facilities Assessment Summary by Category Site

• Replace sections of concrete pavement areas that are broken, pitted, and/or are a trip hazard

o Including the removal and replacement of metal railings where present/necessary

• Remove and replace concrete steps, concrete wing walls, and metal railings

o Steps do not have equal and proportional risers, or a trip hazard exist

• Clean and caulk expansion joint pavement cracks; both structural and/or parallel to building

• Remove and replace sections of asphalt pavement areas to improve drainage. Clean and fill asphalt pavement cracks and seal coat asphalt pavement areas

• Remove, replace, or mend chain link fence sections

• Correct drainage and low areas around building to provide proper drainage away from building. Including planting bed and turf restoration

• NOTE: A playground specialist should evaluate the rubber playground tiles and playground equipment to verify that they are still compliant

General Building Condition – Exterior and Interior

• Roofs out of warranty and beyond life expectancy

• Exterior- masonry restoration, canopies, corrosion at lintels and doors- require upgrades

• Interior- doors, VAT replacement, carpet, roof access and restroom accessibility- require upgrades

Old

Basement

Roof Access by portable ladder – create interior ships ladder access.

Water erosion at base of masonry wall - require correction to divert water away

Non-accessible sinks

staff area- non accessible, material upgrades required

chalkboards/ tackboards- need upgrades

Food Service

• Revise kitchen to comply with hybrid central kitchen district model. Serving line to be replaced for adequate serving. Replace non-compliant equipment including wood cabinetry. Refer to spreadsheet for detailed equipment list.

Mechanical

In 2014 McKinley Elementary School had HVAC upgrades throughout the building. These upgrades include a central geothermal system provides heating and cooling to the building. The plant consists of modular water-cooled chillers and 3 sets of pumps to circulate water through the well, cooling, and heating loops. A rooftop energy recovery unit provides ventilation to the fan coil units. There is a total of 29 fan coil units and 2 air handling units which distribute supply air and provide temperature control. The building energy management system is direct digital control. The following are recommendation incorporated in the report:

• Replace all Gruvlok fittings

• Provide backup hot water boiler

• Replace old exhaust fans

• Replace domestic hot water heaters

Electrical

• Replace fluorescent lighting throughout the building with LED lighting with occupancy sensors for energy savings. Payback is approximately 3 years, not including rebates that may be offered by some utilities.

• Some electrical panels are original and need to be replaced.

Technology

• Replace technology cabling, which is older and does not meet current installation standards. It was installed before there were standards, so it is installed improperly (i.e. running over light fixtures, which can create interference, unsupported laying on ceiling tiles, etc.).

McKinley Elementary School

paint and plaster surfaces.10

with suspended, high NRC, ACT and grid( with recessed lighting)

paint & plaster

/ Acoustic PanelsOrig gym-music room Original adhered ceiling tile

VWC, etc)Original GymMusic room

Finishes (PT, VWC, etc)RestroomsRm 243, 244 CT wainscot, some damaged tile (small holes, etc)

Repaint for refresh

Finishes (PT, VWC, etc)L 2Classrooms 200 208 216

VWC, etc)L2

kitchen within existing arrea (existing area is too small, but assumption is can not get bigger)

finishes in dishwashing area

Controlled EntriesL1 Entry(accessible) missing vestibule (energy and security)

Controlled EntriesL2 Front Entry locked entry ahead of office (secure secondaryvestibule)

ADDITIONS

Elem5.10REMODELING ADDITIONSKitchenOld cabinets and equipment not suited for current usage

Elem5.10REMODELING ADDITIONSDishwashingUpdate existing finishes with kitchen update

Elem5.10REMODELING ADDITIONS

Elem 6.00Interior (Fixed Equipment)

Elem7.01BoilersMechRevise

Elem7.01BoilersMechExisting Water to Water Heat Pump UnitsWWHP-1 thru 5

3McKinley Elem7.01BoilersMechInstall backup boilerLTFM22022currently the geothermal heat pump system does not have a back-up system for heating the building. We would recommend that a back-up gas fired boiler (3,000 MBH) be installed.

3McKinley Elem7.02Motors / controllers / pumps / systems / VFDs and electrical feeders to accommodate

joints leak throughout the building at the Surejoint couplings. Recommend replacing with Victaulic couplings with 15year leak warranty.

3McKinley Elem7.03fuel oil systems (storage, piping, burners)

Elem7.04HVAC piping (steam hot water), condensate, valves, tanks, heat exchangers MechGruvlok/SurejointCouplings

Elem7.21Pipe and Duct Insulation

Elem7.22Needle Point Bi-Polar Ionization unit

Elem 8.00Plumbing

pumps

controllers

Elem8.01Motors

systems

VFDs and electrical feeders to accommodate

Elem8.02Piping (domestic) labeling conditioning

excercize access

Elem8.03Isolation valves

Elem9.04branch circuitscomputer media (utilization voltage120 volt, etc) 400A/3P fused sw in boiler room (20+ years old) 1LTFM22022replace

McKinley Elementary

Educational Adequacy Analysis Capacity

Note, for elementary schools, capacity is calculated as number of grade level classrooms used, multiplied by district’s max student per section for those grade levels. Use of standard size classrooms for special ed reduces capacity.

McKinley has 11 grade level classrooms in 2021 x 22 students/section (Kindergarten max) = 242 student capacity.

Summary

Refer to Educational Adequacy graphics on the next two pages for detailed analysis.

• The site is very ‘undersized’, with no on-site parking, resulting in parent/student drop-off/pickup/parking, staff parking, and bus drop-off/pick-up all occurring on the street. This lack of parking limits size of school activities and has a negative impact on neighborhood traffic (though the building has been there so long that the neighbors are used to it).

• The limitation in the size of the site does not allow for expansion to accommodate 21st century educational needs.

• The kindergarten rooms are undersized per MDE square footage guidelines. Only the two 1st grade classrooms are an acceptable size per the guidelines.

• The school lacks appropriate space to accommodate current learning activities that are typically found in classrooms today. For example, the use of differentiated instruction and small group/collaborative learning do not have appropriately designed space.

• The school does not have sufficient space for needs such as pull-out student support services, professional development, or conferencing.

• Special education seems adequate but must utilize one standard classroom space, which may not be right sized, and makes that classroom unavailable for standard usage.

• The ‘core’ areas not adequately sized. This includes library, gym, cafeteria, food service prep areas, art/science, and music.

McKinley Elementary School

City of Fergus Falls Zoning Code: OffStreet Parking Requirement: 2 parking spaces per classroom x 15 = 30 spaces min. (should also have spaces for other pull-out staff and admin.)

Actual = NONE

More adverse impact for neighbors and street traffic due to busses, drop-off/pick- up, and all parking being on streets.

MUD PIE PARK –DISTRICT/ COMMUNITY PARTNERSHIP -HIGHLY VALUED BY STAFF

PARENT/ STUDENT ENTRY

2.25 ACRES

STUDENT / STAFF ENTRY

No on-site parking limits school performance size (i.e. Music teacher does performance for parents 9 times)

SLOPING GRASS AREA NOT AS USEFUL FOR PLAY AREA –WOULD BE BETTER IF FLAT

SITE ANALYSIS

Educational Adequacy

 Site Size (2.25 Acres is very small, MDE is 13-18 acres for this enrollment) Location

 Easily Accessible, convenient location

 Removed from noise/traffic  Space for Expansion (none)

Allow for safe:  Drop Off (on-street only –park and walk in)

Pedestrian (these grade levels do not walk)



 Bike Traffic (these grade levels do not bike)

 Traffic Flow (all on-street parking/drop-off/ busses requires timing coordination for safety)

Site Amenities:

 Adequate Parking (no parking)

 Bike Racks (N/A)

 Athletic Fields (limited fields for school/ community use)

 Outdoor classrooms (Mud Pie Park)

 Environmental learning (Mud Pie Park)

MAIN / STAFF ENTRY

SPEC ED BUS

MDE Elementary School Site Requirement: 10 -15 acres +

PLUS: one additional acre for each 100 students of estimated student enrollment and community use/partnership program capacity, includin g possible additions = 13 -18 acres

Key  Good



Modifications Suggested  Attention Item

Staff Parking Drop Off / Pick Up /short-term parent parking

Heavy Traffic School Bus

Entry

Safety & Security-L. 1 -Secure accessible entry on walkout side by e levator. -L. 2 -Locked vestibule, second set of doors prior to office, separate gym access for building zoning, addtldoors at addition.

-Physical plant, storage & staff accessed separatel y from front

12 full std. CR-sized spaces

-11 sections + special ed

Library/ Media Center -2 spaces, 860 +310 sf -undersized and lacking seating and support spaces such as small group, conference, office, story area

Performance in music room limited by site size (no parking), requires multiple sessions.

(open to below)

Small rooms within CR’s: typ. storage

Admin/Nurse –800 sf –very small –MDE 1840 min. Privacy issues between visitors/ admin functions and ill students / student discipline

No Art/Science space

North Capacity: 242

(9) Kindergarten-895-1010 sf -undersized per MDE 12 00-1500 sf., no attached bathroom 2021 Enrollment: +-238

(2) Classrooms-1st grade 890 sf -OK Gym 2 stations-1/2 rec. MDE size4,785 sf total versus MDE 6-8,000 Some students also eat lunch here.

Stg

CR 1st CR 1st Kit Dish OT Speech Comp Lab T T First Floor Staff Boiler Mech Stg McKinley Elementary School

Kitchen & Dish room-limited function due to size, designed for a different time and food service delivery model.

Cafeteria #117 –bot. of range in size at 1200 as compared to MDE. In actual function, is too small –some kids eating in gym. MDE size according to number of lunches served and # of lunch periodsgenerally 2-3 at 12-15 square feet per student. No natural light –poor environment

EDUCATIONAL ADEQUACY

Limited variety of spaces, most are classroom size -missing large group and small for regular student population as well as suf ficient program support spaces –specials, pullouts, etc. spaces. Limits fl exibility & teaching options. Double loaded corridor, "cells & bells", no flex sp ace, capacity limited by number & size of rooms -examples: special ed in a f ull-size classroom or conversely Kindergarten in smaller regular Elementa ry sized classroom. Lack flexibility to team.

(public spaces not together to zone)

Key  Good  Modifications Suggested  Attention Item (no Art) (not supervisable–sinks interior)

(Kind. too small per MDE, only 1 st gr OK)

Portion of (too small) gym partitioned off for Adaptive Phy-Ed and phy-ed storage

CAFETERIA

(using one full CR)

(Admin / Nurse area too small)

L 1 -No connections between ends of building –no elevaccess to South L.1 staff area

Below SF Standards

(No daylighting at L.1 cafeteria)

(Minimal daylighting at L.1 support spaces)

Safety & Security  Secure Entry modifications  Building Zoning  Restroom Safety Core space sizes (SF)  Classroom  Cafeteria/ Kitchen  Library  Gyms/PE  Science/Art/Music  Performance  Special Ed  Staff Educational Environment  Variety of Spaces  Individual  One on One  Teaming  Classroomspresentation  Large group, grade level / all school  Variety of Furniture  Agile and Flexible  Architecture –Spatial Connections  Furniture (Flexible/Ergonomic)  Daylighting/Connections to Nature  Lighting  Acoustics  Indoor Air quality  Technology Integration  School & Community Pride/Ethos Messaging

Lincoln School

Facilities Assessment Summary

This was originally a Target building, constructed in 1998, which the District purchased in 2019 and subsequently developed an early childhood center in the south portion (completed 2021) with shell space in the north portion. Some facilities in the south portion were developed with allowance for capacity for a kindergarten center to move into the north portion in the future, though this is still under review.

Site

• Cut down, clean and caulk expansion joint cracks; parallel to building and along delivery area retaining wall.

• Completion of turf restoration.

• Completion of playground area

General Building Condition – Exterior and Interior

• As would be expected of a building that has just recently been redeveloped (and left with shell space), there are very few facilities needs here. Minor issues have been noted in the summary (some of which may be punch list items for the project just completed).

• The primary general condition need is roofing. The roofing is still in fair condition but is outside its warranty period.

Roof debris- stress at corners and seams

Roof

Mechanical

• Mechanical room appears sufficient to house equipment for future expansion

o Additional air handling unit(s)

o Additional boiler(s)

o Gas meter will likely need to be replaced for increased capacity

Electrical

• No emergency lighting in shell space.

patches and seaming on roof out of warranty

School1.02Concrete

School1.02Concrete

heads

School8.08Plumbing Fixtures

School8.10Drinking Fountains

School8.10Drinking Fountains

School8.11Fire suppressionsource pumps / distribution

School8.15Domestic Water Heaters

School8.05Piping (sanitary)

School8.06Sump

Lincoln School

Educational Adequacy Analysis

Refer to Educational Adequacy graphics on the next three pages for detailed analysis.

Summary:

• The primary issue with this site is management and separation of various types of vehicular and pedestrian traffic. This will be an issue whatever function(s) are developed in the shell space. The site educational adequacy diagram shows how some of this separation might be accomplished.

• An important issue for the interior shell space development is the minimal exterior wall footage compared to the interior space, thus the inability to provide windows in most spaces. Windows are an important delivery mode for natural light, providing that visual connection to nature at eye level. Other ways to bring natural light, such as skylights, both large and small (as have been done in the early childhood portion), or high clerestory windows (vertical mounted windows with roof cap on the roof) will be necessary to the development of the shell space.

• Two diagrams for building educational adequacy are shown. The first shows a preliminary conceptual layout for kindergarten moving into the shell space. The second diagram shows one preliminary concept for how the shell space might be configured for other uses.

• Depending on what function is moved into the shell space, safety and security zoning separating varying usages/ages of occupants will be a challenge. The second building diagram, showing other uses, shows one way this might be managed.

• The nurse area is undersized for an educational usage in the shell space. This area should be evaluated if a different use is developed in the shell space.

Potential future conflict between deliveries/car traffic and future access to east portion of site –if shell becomes student use, consider:

16.62 ACRES

1: Separate bus and delivery traffic from each other and from student path to field/play area with cul-desac for deliveries, 2 nd drive and cul-de-sac for rotated bus area.

2:

OPTION

OPTION

Limit times of deliveries to outside of times access is required, andadd gates at end of drive areas to close off back traffic circulation during those times.

Consider elimination of staff parking areas at sides of building to eliminate traffic conflicts.

If Kindergarten site, missing residential neighborhood surroundings for field trips, etc. –would have to create outdoor learning on site

City of Fergus Falls Zoning Code: OffStreet Parking Requirement: 2 parking spaces per classroom x 18 exg CR = 34 spaces min.(current occupancy) (should also have spaces for other pull-out staff and admin.)

Future occupancy to be determined.

Actual = 123+26+15= 164 sp

Site Requirement: 10 -15 acres +

MDE Elementary School

PLUS: one additional acre for each 100 students of estimated student enrollment and community use/partnership program capacity, including possible additions 368+250(?) future = 16 -21 acres

Staff / Parent Parking Drop Off / Pick Up Heavy Traffic School Bus Lincoln School Entry

SITE ANALYSIS Educational Adequacy  Site Size (8.61+8.01=16.62 acres) Location

Easily Accessible, convenient location  Removed from noise/traffic  Space for Expansion (limited with site config) Allow for safe:  Drop Off (none at this time)  Pedestrian (not pedestrian friendly area)  Bike Traffic (not bike friendly, may not be req)  Traffic Flow (conflicts with car, bus and delivery traffic, and with potential access to east portion of site)

Site Amenities:  Adequate Parking  Bike Racks (N/A)  Athletic Fields (depending on future occ)  Outdoor classrooms (depending on future occ)  Environmental learning (depending on future occupancy) Key  Good  Modifications Suggested  Attention Item Bus / Delivery travel path

STAFF PARKING –26 sp

STAFF PARKING -15 sp

Lincoln School –Option 1

Preliminary Conceptual Plan for potential Kindergar ten (10 sections, approx. 1,400-1,500 s.f.ea)

Food Service Area at 930 sf is undersized per MDE Elem School –3300 sf min. -can vary per District/program requirements -may recommend adding extra square footage for future flexibility/needs (walk-in-cooler?) –needs further review with scope of future build-out Gym at 7600 sf OK per MDE 6000 sf min, though propo rtion limits multipurpose community use (BB court, etc) (may not want with this population)

To playground/ outdoor learning

Outdoor learning / dining

Conf

EDUCATIONAL ADEQUACY

Safety & Security

(Gym/cafeteria separation/multi-use complicates zoning)

 Secure Entry modifications  Building Zoning  Restroom Safety Core space sizes (SF)

Internal CR’s = minimal wdwsand natural light –have todo skylights, missing direct visual connection to nature for teaching, etc.

(Cafeteria or Gym)

(need larger nurse, build out office)

 Classroom  Cafeteria / Kitchen  Library  Gyms/PE  Science/Art/Music  Performance  Special Ed  Staff Educational Environment  Variety of Spaces

undersized per MDE –650 sf min plus toilet –recommend remodel.

NOTE: BACKBROUND SITE PLAN AND FLOOR PLAN ARE FOR REFERENCE ONLY -BY DESIGN INTENT ARCHITECTS

Nurse Area at 130 sf

Recommend build-out of conference and office space as required

Key  Good  Modifications Suggested  Attention Item

(Minimal LF for wdws, need skylights/clerestories at build-out)

(potential sound transmission due to high structure)

Below SF Standards

 Individual  One on One  Teaming  Classroomspresentation  Large group, grade level / all school  Variety of Furniture  Agile and Flexible  Architecture –Spatial Connections  Furniture (Flexible/Ergonomic)  Daylighting/Connections to Nature  Lighting  Acoustics  Indoor Air quality  Technology Integration  School & Community Pride/Ethos Messaging

Lincoln School –Option 2

Food Service Area at 930 sf is undersized per MDE Elem School –3300 sf min. -can vary per District/program requirements -may recommend adding extra square footage for future flexibility/needs (walk-in-cooler?) –needs further review with scope of future build-out

Preliminary Conceptual Plan for E.C. expansion, other uses, maintaining separate entry / zoning

Goal to maintain separate circulation and security zoning bet E.C. and other uses –overlap at Gym lobby

Lobby

To community fields/ outdoor learning

EDUCATIONAL ADEQUACY

undersized per MDE –650 sf min plus toilet –verify req per new usage Gym at 7600 sf OK per MDE 6000 sf min, though propo rtion limits multipurpose community use (BB court, etc) (may not want with this population)

(Gym/cafeteria separation/multi-use complicates zoning)

Staff/ Public Parking

Outdoor learning / dining

Nurse Area at 130 sf

Special Ed Bus Drop-off/Pick-up

Safety & Security

 Secure Entry modifications  Building Zoning  Restroom Safety Core space sizes (SF)

 Classroom  Cafeteria / Kitchen  Library  Gyms/PE 

NOTE: BACKBROUND SITE PLAN AND FLOOR PLAN ARE FOR REFERENCE ONLY -BY DESIGN INTENT ARCHITECTS

Recommend build-out of conference and office space as required

Conf

(Cafeteria or Gym)

(need larger nurse, build out office)

Science/Art/Music  Performance  Special Ed  Staff Educational Environment  Variety of Spaces

 Individual  One on One  Teaming  Classroomspresentation  Large group, grade level / all school  Variety of Furniture  Agile and Flexible  Architecture –Spatial Connections  Furniture (Flexible/Ergonomic)  Daylighting/Connections to Nature

Internal CR’s /Offices = minimal wdwsand natural light –have todo skylights, missing direct visual connection to nature.

Key  Good  Modifications Suggested  Attention Item

`

(Minimal LF for wdws, need skylights/clerestories at build-out) (potential sound transmission due to high structure)

Below SF Standards

 Lighting  Acoustics  Indoor Air quality  Technology Integration  School & Community Pride/Ethos Messaging

Roosevelt Education Center

Note this assessment does not include the ice arenas, dry land training area, or the arena locker room area, as these are owned by the City of Fergus Falls.

Facilities Assessment Summary by Category Site

• Replace sections of concrete pavement areas that are broken, pitted, and/or are a trip hazard

o Including the removal and replacement of metal railings where present/necessary

• Remove, replace, and reconstruct sections of concrete pavement

• Clean and caulk expansion joint pavement cracks; both structural and/or parallel to building

• Remove, replace, and reconstruct sections of concrete curbs

• Remove, replace, and reconstruct asphalt pavement areas. Add in concrete aprons at parking lot and front drive loop entrances

• Mill and overlay asphalt pavement areas, including cleaning and filling of pavement cracks

• Clean and fill asphalt pavement cracks and seal coat asphalt pavement areas

• Remove, replace, or mend chain link fence and backstop sections

• Correct drainage and low areas around building to provide proper drainage away from building

General Building Condition – Exterior and Interior

• The building has many exterior envelope needs, which should be a high priority.

• Gym roof ice issue: the District noted that there is a safety hazard in early spring with ice/snow sliding off the curved gym roof; they have to cordon off the gym entry/exits at those times. This issue is complex and will require further study to develop a solution if there is one.

• Roofing: though the District has begun reroofing some areas in the last 5 years, the majority of the roofs are well past their warranty, and several are showing membrane tenting/pulling in at the perimeter, which makes the roofing vulnerable to tearing. This tenting action is so strong on the roof area above the cafeteria, that it has pulled and warped the parapet walls in – these must be replaced along with reroofing.

• The Vocational Wing (original and both additions to that area) has a deficient condition at the top of the wall, where the brick meets the metal fascia. There is no metal flashing overlap on the brick, so the only protection of the top of the brick wall is caulking. The caulking is old and cracked and is letting water into the top of the brick. This has caused spalling and deterioration of the face brick.

In some areas, this moisture within the wall has also caused ‘rust jacking’ of lintels – the growing rust on the lintel has started to push and curve the lintel down. These lintels need to be replaced.

In some areas (as above some of the lower roofs) there has been an attempt to insert a piece of flashing in the joint, but the flashing does not have good attachment and has come out in some locations.

This condition must be properly corrected in the entire perimeter of this wing to protect the exterior walls and stop further deterioration. The metal fascia must be removed, proper flashing attached behind the fascia and run down and over the face brick a minimum of 2” below the top of the brick with a drip and new sealant underneath, and new flush metal panel facia installed above.

• The face brick mortar joints are deteriorating on the older portions of the building; we are recommending tuckpointing on the entire north and west sides of the 1963 and 1966 buildings, and portions as needed in other locations. There is also need for removal and resealing of control joints, joints at exposed columns, and around windows in many areas. We understand that a contract has been let to Bradco Restoration Inc. for some tuckpointing and sealant work and deteriorated face brick replacement to start shortly. The extent is not as large as what we would recommend. The quantities in the Bradco bid have been incorporated into ATSR’s spreadsheet for record, to the best of our understanding of the bid, and subtracted from our recommended quantities in each area.

• The gymnasium wing windows are original single pane with storms (one is broken), and should be replaced in their entirety with an insulated glass / insulated panel aluminum storefront window system. Brick cleaning is also needed.

• Toilet Room Remodels: several toilet room remodels are recommended to meet ADA and for other deficiencies:

o One toilet group in the Vocational Area near the auto shop, also to provide more equality of men/women fixture ratio.

o A staff toilet near ALC/maintenance area.

o All the public toilet rooms in the gymnasium wing (other than the women’s toilet next to the concession stand) – they also have failing galvanized piping/fixtures.

• Full remodeling of the gymnasium locker room areas is recommended, to meet ADA, address failing galvanized piping/fixtures issues, lockers needing replacement, and space configuration no longer meeting current needs.

• Remodeling in the administration area of the ALC is recommended to provide a vestibule and create a secure entry.

• Many of the finishes, casework, and doors in the building are original to the date of construction, and in the older portions of the building, are past their useful life and should be replaced. These items could be prioritized over time.

Food Service

• The kitchen area is recommended for a full remodel, due to many issues with unacceptable exposed ductwork and piping remnants from earlier removed equipment, some poor-functioning equipment needing replacement, VACT tile in some areas of the floor and other finishes issues, need to demolish the existing hood and floor curb under it, HVAC needs, and new equipment needs to address current and future food service model.

Mechanical

The building is heated by two Cleaver Brooks natural gas/oil fired steam boilers. Steam is distributed to the heating equipment in the original portions of the building (vocational, maintenance, and gym). The 1993 addition included a steam to hot water heat exchanger and a set of pumps to circulate hot water to the heating equipment. There is a total of 6 condensing units to provide cooling to remote air handling equipment (Interior vocational wing, ALC area, Media Center). CU-03, CU-07, CU-16, and CU-17 utilize refrigerant R-22 and CU-16 refrigerant circuit is leaking.

The condition, ventilation, energy usage, and comfort are poor for air handling equipment throughout. All but one (Cafeteria) of the twenty air handling units are constant volume and are original to the building vintage. Controls on units have been upgraded to direct digital control throughout the building.

The domestic water distribution systems utilize galvanized piping throughout. Portions of the galvanized piping is deteriorated in the gym wing, causing leaks and plumbing fixture failures.

Domestic hot water is provided by a hot water tube bundle in the hot water storage tank, heated by the boiler system.

The following are mechanical recommendations for the Roosevelt Education Center:

Vocational Wing

• Replace S-01 through S-09 with variable air volume air handling units with hot water heating.

• Provide steam to hot water heat exchanger, pumps, and piping for hot water loop to the vocational wing.

• Replace auxiliary heating equipment.

• Replace galvanized domestic water piping.

• Replace condensing units CU-01, CU-03, CU-06 and CU-07.

• Replace and/or revise industrial exhaust and collection systems.

o Engine exhaust

o Welding exhaust

o Paint booth

o Dust collection

• Replace plumbing fixtures.

Gym Wing

• Replace S-10 through S-15, S-18, and S-19 with variable air volume air handling units with hot water heating.

o Provide locker rooms with adequate ventilation and energy recovery.

• Provide steam to hot water heat exchanger, pumps, and piping for hot water loop to the gym wing.

• Replace auxiliary heating equipment

• Replace galvanized domestic water piping.

• Provide dehumidification/cooling as needed.

• Replace plumbing fixtures.

Media Center/ALC

• Replace or renovate S-16 and S-17 with variable air volume air handling units.

• Provide variable air volume boxes with reheat for zone control.

• Replace CU-16 and CU-17

Boiler Room

• Replace or renovate hot water heater system

• Once building has been converted to hot water heating equipment and the boilers have run their serviceable life, replace boiler plant with high efficiency hot water boilers.

Electrical

• Replace fluorescent lighting throughout the building with LED lighting with occupancy sensors for energy savings. Payback is approximately 3 years, not including rebates that may be offered by some utilities.

• Some electrical panels are original and need to be replaced.

• The fire alarm system has ongoing problems and needs to be replaced with a voice evacuation fire alarm system as required by code.

Technology

• Replace technology cabling, which is older and does not meet current installation standards. It was installed before there were standards, so it is installed improperly (i.e., running over light fixtures, which can create interference, unsupported laying on ceiling tiles, etc.).

EPDM, mmb shrinking/tenting at roof edge, past warranty

to ALC addition

EPDM, past warranty

west side,portion south of maint courtyard

4.02Wall systemsVocationalWingSmEngines, North Lintel above HM door AB /overhead door and smaller overhead door are rustingpossibly rust jacking 11979LTFM22022 Replace lintel, restore composite masonry wall

47 Roosevelt Educ Center 4.02Wall systemsVoc WingWood Shop, North side at Dr AB At interior side of door, CMU wall above/adjacent to door has cracked/open mortar joints (+-4sf)moisture issue?retaining wall contributing? 11967LTFM22022Repair CMU

47 Roosevelt Educ Center 4.02Wall systemsVocationalWing 1967, 1979 and 1982 wingsAt top of ext walls, where mtl panel meets FB no overlap of flashing onto FBshould be 2"and sealant is deteriorated thereallowing water into top of FB, some deteriorated top of older FB walls, will continue if left 11967 1979 1982 LTFM22022Remove exg mtl panel fascia, install mmb flg and term bar, install pre-fin mtl flg at top and bot with 2" overlay on FB, install flush mtl panel(Firestone UC-500 type), seal. (condition and l.f. cost discussed with CMRJ Morton)

Roosevelt Educ Center 4.02Wall systemsVocationalWing, East Prefin mtl fascia panel damaged +-12' long (do if not doing item above) 21967LTFM02022Replace section of prefim mtl fascia panel

Wing SmEngines, North OH door (Sm Eng N. Door/OH Door Frame #ADrusted out at jambs)affects OH door

Wd shop (Dr AB), Metal Shop(AC?), wall doors rusted/hard to open/knob hardware instead of panic

Replace original wood doors (those needing lever hardware)

1 1953 Orig buiding (rm #1405, 1415, 1421) (inside maint spaces)

Center 5.01Doors /

Roosevelt Education Center

Educational Adequacy Analysis

Refer to Educational Adequacy graphics on the next two pages for detailed analysis.

Summary:

• Vocational Area:

o Classroom spaces are of good size and seem to function well.

o The secure entry is not accessible, and the exterior path from Kennedy has accessibility issues (and a safety issue as well due to the steep slope of a portion of the sidewalk in the winter).

• Alternative Learning Center:

o Exterior entry is missing a vestibule and is not a secure entry.

o The administration area has casework that is not suited for its function.

o Classrooms are oversized for their class size and have casework that is not suited to their functions.

o The area lacks appropriate space to accommodate current learning activities that are typically found in classrooms today. For example, the use of differentiated instruction and small group/collaborative learning do not have appropriately designed space.

o The area does not have sufficient space for needs such as pull-out student support services, professional development, staff planning, or conferencing.

Roosevelt Education Center

Steep slope of curved sidewalk along student path of travel to/from Kennedy –slippery in winter/early spring

SITE ANALYSIS

Need accessible curb cut/sidewalk at ALC entry

East parking lot conflicts between public, student, staff, and delivery circulation +-30 sp

1.09 ACRES STAFF PARKING

East parking lot undersized for multiple use (limited by site configuration) SPEC ED CO-OP / COMMUNITY ED ENTRY (ACCESSIBLE) STAFF/PUBLIC/ ACCESSIBLE PARKING/ SPEC ED ACCESSIBLE DROP-OFF

Gym roof –spring ice sliding off roof needs to be addressed

Consider eliminating steep sidewalk to reduce slip hazard

16.85 ACRES

City of Fergus Falls Zoning Code: Off-Street Parking Requirement for Schools: 2 parking spaces per classroom x 18 exgCR = 36 spaces min. (school occupancy only). (Should also have spaces for other pull-out staff and admin.) Actual = +-96 spaces north end, +-297 spaces south of arena

Educational Adequacy

 Site Size (1.09+16.85=17.94 acres)

Location

 Easily Accessible, convenient location

 Removed from noise/traffic

 Space for Expansion (limited with site config)

Allow for safe:

 Drop Off (conflicts at back parking lot)

 Pedestrian (steep path at street from Kennedy to Vocational entry)

 Bike Traffic (safer at front of Arena than ALC)

 Traffic Flow (conflicts with car, bus and delivery traffic and pedestrians at east back parking lot)

Site Amenities:

 Adequate Parking

 Bike Racks (at Arena main entry and ALC)

 Athletic Fields (ball field)

 Outdoor classrooms (none for ALC)

 Environmental learning (none for ALC)

Grade differential between gutter and street/drive heights causes busses to bottom out here

Site Requirement: Not Applicable due to multi-use functions of buildin g

MDE

Key  Good 

Modifications Suggested  Attention Item

Delivery travel path

Student travel path to/from Kennedy

Staff / Public Parking Drop Off / Pick Up

Heavy Traffic School Bus Entry

Roosevelt Education Center

School of Choice

Most of room is not accessible due to tiers; musty odor in unconditioned space

EDUCATIONAL ADEQUACY

North End

Main student entry (and path from Kennedy) not Acce ssible –students must be bussed to east side

(need secure vest at ALC)

No vestibule or secure entry for ALC Admin; existing casework not appropriate for space usage

Safety & Security

CAFETERIA

CR

Shop Wood Auto Shop Spec Ed Co-op Shop Metal Sm. Engines CR CR CR CR MS EBD ES EBD

St.L Store

CRCR Mech ALC ADMIN Recv Staff

MAINT BOILER MECH

VOCATIONAL AREA ALC AREA CR CR CR

Second Floor

North

COMMUNITY ED AREA

Musty odor in unconditioned space

Comm Ed CR Comm Ed CR Off Off CE

MAINTENANCE ART/ ALC

MUSIC

ALC Rooms are oversized for typical class size and usage and have casework that does not fit the room usage

Not enough womens toilets in Vocational Wing (2 mens, 1 womens)

(ALC usage?) (Cafeteria?)

(using one full CR at ALC)

(need staff planning at ALC)

ALC Rooms need staff planning, conf space, and small group spaces

Key  Good  Modifications Suggested  Attention Item

(No natural light in MS EBD & 1 ALC CR)

Below SF Standards

First Floor

(Poor HVAC at L1 1966 CR’s (CE))

 Secure Entry modifications  Building Zoning  Restroom Safety Core space sizes (SF)  Classroom  Cafeteria / Kitchen  Library  Gyms/PE  Science/Art/Music  Performance  Special Ed  Staff Educational Environment  Variety of Spaces  Individual  One on One  Teaming  Classroomspresentation  Large group, grade level / all school  Variety of Furniture  Agile and Flexible  Architecture –Spatial Connections  Furniture (Flexible/Ergonomic)  Daylighting/Connections to Nature  Lighting  Acoustics  Indoor Air quality  Technology Integration  School & Community Pride/Ethos Messaging

(No Vocational Identity connection to Kennedy) (Gym locker rms poor condition for ALC)

Appendix

• Minnesota Department of Education ‘Guide for Planning School Construction Projects in Minnesota’, square footage guidelines excerpts.

• Memos

o Facilities ‘heads up’ meeting

o REC Educational Adequacy Meeting

Minnesota Department of Education ‘Guide for Planning School Construction Projects in Minnesota’, square footage guidelines excerpts.

Minnesota Department of Education ‘Guide for Planning School Construction Projects in Minnesota’, square footage guidelines excerpt.

Project Number: 21029

MEMORANDUM NO. 1 Page 1

DATE June 12, 2021

PROJECT Fergus Falls Facility Study

SUBJECT Facilities ‘heads up’ meeting

PRESENT Fergus Falls Public Schools:

Jeff Drake, Superintendent

Doug Anderson, Facilities Supervisor

Blake Stoltman, Finance Director

Dan Hanson, mechanical custodian ATSR:

Dan Moll, Architect

Nancy LaBissoniere, Architect

Pat Collins, Mechanical Engineer

BY Nancy LaBissoniere

The purpose of this meeting is so that the District can bring particular issues of concern for the facilities assessment to ATSR’s attention – a ‘heads up’.

1. Roosevelt Education Center:

a. There is galvanized iron pipe in both the hydronic steam system and in the domestic water system, which is deteriorating. There are areas in the locker rooms where they have had to cut off sections and cap in tunnels, instead of having to cut up the floor slab to repair.

b. Most of the air handling units are original; they are constantly repairing belts, motors, etc.

c. Many of the louvers are not good – are original.

d. Filters – many are 1” filters.

e. They are going to have a water quality test done on the heating and cooling system. They have not been treating with any additives, biocides, corrosion resistance etc.

f. ATSR is aware of the cooling system concerns with the REC / Kennedy / Ice Arena complex, and has a dedicated mechanical team investigating. The staff have started to make some of the small changes that have been suggested; investigation is proceeding.

g. On gymnasium roof (recently reroofed with adhered membrane), there is a problem with spring ice and snow melt releasing large pieces of ice sliding down the curved roof to the entries. They have had to cordon off areas to protect occupants. Some of the entry canopies have been damaged and had to be repaired. Need a solution to this life safety issue.

h. Grading: there an area at the northwest corner of gym, near retaining wall and arena, where the grading runs toward the building into the corner, instead of away.

i. Portions of the original building are being tuckpointed this summer – the District will send ATSR this information.

j. Community Education area exterior wall (former media center) holes in EIFS – these are being repaired with the tuckpointing.

Project Number: 21029

k. Nancy indicated that she saw some rusted lintels at openings at the north side of the vocational wing. This might be exhibiting a condition called “rust jacking”, where excessive moisture has rusted the lintel, and the rust builds up and bends the lintel. If the District is going to tuckpoint those areas, they may want to look at replacing these lintels at the same time.

l. North side of vocational area – water occasionally comes in at the north side, east end, along the sloped grade.

m. North side asphalt is shrinking – may be a drainage issue.

n. There is a wood roof beam at the 1st floor maintenance area that has some cracks in it. The staff have installed a temporary column. ATSR suggested that this should be addressed sooner rather than later.

o. Tremco did an analysis on the roofing about a year ago – the District will send this to ATSR

p. Students walk down the hill from Kennedy to the vocational area, and the crosswalk and sidewalk are sloped and get icy. They would like suggestions to increase safety.

2. Adams Elementary:

a. There is an issue with gymnasium roof scuppers dropping water down along with building which works its way to the areaway and ductwork that penetrates the exterior wall, water drains along that ductwork and into the building; the District is creating a channel at grade to direct water away from the building to help correct this issue.

b. There is still some 9 x 9 vinyl asbestos tile in the building.

c. The district will send ATSR the hazardous material/asbestos reports.

3. McKinley Elementary:

a. There are leaks in the hydronic piping. Pat noted this could be from the groove lock fittings, which we have found to be problematic. These could be replaced with vitolic fittings.

b. The chiller piping was installed incorrectly and runs backward; there are pressure issues and there are hoses running around to different areas to help correct this. ATSR will investigate.

c. Some roofs are ballasted EPDM and need reroofing; gym is good.

4. Lincoln School:

a. Areas need reroofing.

These notes represent the author=s understanding of items discussed and decisions made at this meeting. Any comments or corrections should be forwarded to ATS&R within seven (7) days.

nal cc:

Jeff Drake, FFPS

Doug Anderson, FFPS

Dan Moll, ATSR

Pat Collins, ATSR

Project Number: 21029

MEMORANDUM NO. 2 Page 1

DATE June 12, 2021

PROJECT Fergus Falls Facility Study

SUBJECT Educational Adequacy meeting – Roosevelt Education Center

PRESENT Fergus Falls Public Schools:

Jeff Drake, Superintendent

Kristin Tuel – Area Learning Center Director

Shannon Erickson - Special Ed Coop Director

Mark Anderson, Kennedy HS Principal

ATSR:

Dan Moll, Architect

Nancy LaBissoniere, Architect

BY Nancy LaBissoniere

The purpose of this meeting is to understand the functions of the REC building and its site, and to understand what is working, what does not, and what the group would like to be different.

1. The group reviewed the site to understand how it is functioning and what is happening at the various areas.

a. Parking lot/drive at northeast side of the building: This is a busy area. Functions include:

i. Students walking down from Kennedy to the vocational area entry. The cross walk at the street and the curved sidewalk near there can be slippery in winter and spring ice melt.

ii. Cars parked (+-5-6) parked for repair as part of the vocational auto program

iii. Deliveries to loading dock

iv. Special Ed Cooperative staff parking (+-15cars)

v. Special Ed Cooperative offices entry.

vi. Small busses (+-2-3?) pickup/drop off for Special Ed Cooperative classrooms – students who don’t need wheelchair accessibility.

vii. Alternative Learning Center entry. No secure entry here, would be desired. Also no accessible parking/access on this side.

viii. Alternative Learning Center student parking (10-15 cars)

ix. Occasional bus pickup/drop off for ALC field trips (full size busses),

x. Parking/drop off for Ice Arena practice arena.

b. West side of building, northern portion: Small parking lot for Community Education parking. Only accessible entrance for north end of the building, remote videophone connection to Special Ed Coop for admittance. Parking is also available in lot across the street.

Project Number: 21029

c. West side of building, REC/arena entrance: drop off area allows parking on inside side of curve, some accessible. At entrance to drive, busses bottom out and get stuck (all times of year).

2. The group went through the building identifying the function of every room. Kristin provided an overall map with room numbers and functions as well

3. Vocational area on north end of building – does not have good identity connection to Kennedy. Not ideal to have kids going outside from Kennedy to here to access this program. Entry door is open only during passing time; if kids are late, they are held in that corridor and check in at the Special Ed Coop office to access the rest of the area.

4. CNA room is Certified Nurses Assistant.

5. Metal shop has maxed out its electrical capacity.

6. North end of vocational area which used to be two classrooms has been remodeled into Special Ed Cooperative offices. This space was available and they have made it work. If there was another location available for the Coop offices than that space might be able to take on other functions such as graphic arts or maker space.

7. EL and ME EBD rooms are here, not a great location, but space was available here; would be better if they could be at their respective schools. No natural light at MS EBD. Temperature control is difficult in MS EBD.

8. Alternative Learning Center:

a. 80 students

b. 16:1 student/teacher ratio, staff do move.

c. Classrooms are oversized (could be 2/3 size)

d. Short of conference space for 5-6 people – 1-2 spaces – community partners come in.

e. Short of staff planning

f. Would like a calming room for 5-6 students.

g. Not enough toilet rooms (only have one male, one female now). There is a project starting soon to remodel an area for larger gang toilet rooms (in state plan review).

9. Kitchen:

a. There are two big bread ovens they would like to get rid of.

b. This is a satellite kitchen (from Kennedy).

c. The two serving lines need to be replaced – refrigerated wells no longer work, gas leaks at heated wells, can’t keep pilot light on.

10. Cafeteria: Is oversized for day-time functions in the building, but works well for community functions. Best large space in community for large group functions – better site lines than Kennedy’s cafeteria. During the day, serves ALC.

11. Community Education is in former media center. Space is ample, could remove semi-circular computer desks, need finishes upgrades.

12. School of Choice: non-public program for approx. 35 home-schooled students, for 3 days a week, elem K-6. Located in old choir room east of the ice arena locker rooms.

13. Gymnasium – community still has strong connection, would like to see more events held here, want to bring back some basketball and wrestling. Currently community gymnastics program uses for meets only.

14. Gymnasium Locker rooms need upgrading. Only 6 showers working each side. ALC does not change for gym or shower, though they may want to and might allow if facilities were available.

Project Number: 21029

MEMORANDUM NO. 2 Page 3

Would need to discuss how many lockers would be needed – coaches might not even want lockers for game usage (per Mark, his experience is that coaches keep kid’s valuables (wallets, phones) with them in a bag and bring into the gym during games).

15. Bathrooms in gym area would need to be remodeled for functioning community bathrooms.

These notes represent the author=s understanding of items discussed and decisions made at this meeting. Any comments or corrections should be forwarded to ATS&R within seven (7) days.

nal

cc:

Jeff Drake, FFPS

Dan Moll, ATSR

Pat Collins, ATSR