CITY MANAGER’S
WEEKLY REPORT MARCH 30 - APRIL 5, 2020
RAY GIBSON
CITY LEADERS FIND NEW WAYS TO ENGAGE The Fayetteville City Council has continued their constituent engagement and official meeting duties during the coronavirus pandemic, but they are doing these things in different ways now. City Council meetings continue to be broadcasted on Facebook LIVE, but now the Council members meet remotely through Internet teleconferencing. Members of the public are invited to join the meetings, which are announced on the City’s website and social media channels. 3/30
Held weekly Management Team meeting via teleconference
3/30
Continued to work on Emergency Ordinance 0-5-20
3/31
Participated in several teleconference meetings to get prepared for the 4/1 called City Council meeting
3/31
Participated in the monthly Owner, Architect, Contractor (OAC) meeting via teleconference
3/31
Participated in a webinar put on by Retail Strategies that outlined the Coronavirus Federal Stimulus Package
4/1
Drove throughout the City checking on businesses and providing information regarding Emergency Ordinance 0-5-20
4/1
Participated in the called City Council teleconference to discuss Emergency Ordinance 0-5-20 that repealed Emergency Ordinance 0-4-20 in its entirety
3/30 to 4/5
Responded to numerous e-mails and phone calls regarding Emergency Ordinance 0-520 and the Governor’s Shelter in Place Executive Order
4/2
Worked on the New City Hall & City Center Park project by reviewing internal and external signage
4/3
Researched and reviewed information regarding COVID-19 and its economic impacts on small businesses
4/3
Updated the City Council daily on information provided by the Georgia Department of Health
4/4
Drove throughout the City to ensure compliance with the Governor’s Shelter in Place Executive Order
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CITY CLERK / DEPUTY CLERK ANNE BARKSDALE Meetings: Teleconference platform test; Called City Council meeting 4/1; new City logo. Projects: Confirmed glass recycling for 4/25 Shredding & Recycling Day; continued record scanning. Open Records Requests: 3
INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 87 new; 113 closed. Projects: Continuing to work on a list of technology needs for the new City Hall building; completed laptops for remote employees. Meetings: Attended International City/County Management Association leadership training; Zencity discussion.
ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Attended multiple webinars on loans and financial assistance available to small businesses during COVID-19, and followed up with multiple businesses on these programs; submitted detour plans to local stakeholders, and prepared reimbursement request #9 for hospital area trail/bridge project. Main Street: Processed series ticket renewal orders; contract review for upcoming concerts; approved Eagle Scout planting project at Church Street Park. Downtown Development Authority: Continued discussions on downtown real estate options.
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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: 2020 U.S. Census Complete Count; COVID-19 City response; COVID-19 PSAs; Shredding & Recycling event 4/25. Meetings Attended: Management Team 3/30; Communications Team 3/30; Zencity with City Manager and IT Director 3/31; Logo redesign with David Rast, Denise Brookins, Anne Barksdale, and Valerie Glass 4/1; Governor’s Executive Order review with City Manager and Police Chief 4/3. Projects: Weekly Report; logo and branding; U. S. Census Complete Count; COVID-19 response; Zencity utilization. Publications: E-Mail Update; Weekly Report. Media Requests: 5 Unique Media: Film Fayette webinar flyer; City logo and brand overview; City Council zoom meeting flyer.
COVID-19 COMMUNITY DISCOURSE The overall sentiment on the Coronavirus Covid-19 situation has been positive in regards to the City’s efforts. We have seen a large spike in social media engagement on the City’s social media accounts averaging to over 202%, along with a spike in website traffic to related content on the City’s website.
Website Engagement: Page Title
CITY WEBSITE VIEWS
14,446 -46% Change
Webpage Views
Homepage
2,565
Council Meeting Agenda
1,182
Emg. Ordinance
806
Covid-19
579
Payments
504
News
395 *Website Analytics provided by Google
Social Media Engagement: Post Title
Post Views
Times Shared
Post Sentiment
4/1 Council meeting
5.7K
66% Positive, 3% Neutral, 31% Negative
3/31 downed trees
4.8K
68% Positive, 30% Neutral, 2% Negative
FACEBOOK FOLLOWERS
11,002
NEXTDOOR SUBSCRIBERS
3,747
*Social Media Analytics provided by ZenCity
E-MAIL SUBSCRIBERS
1,865
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FINANCE & ADMIN SERVICES MIKE BUSH ยก Remote bid opening held with five Solid Waste RFP submissions ยก Reconciled month-end books ยก Working on FY 2021 Budget
ACCOUNTING
PURCHASING Order Statistics
Major Revenue Funds M.S.T.F.* Revenues
$13,994.05
Purchase Orders Issued
-
G.F.* Revenues
$164,864.86
Open Purchase Orders
-
Change Purchase Orders
-
Budget Override Requests
-
D.D.A.* Revenues
$657.11
W.S.* Revenues
$91,092.95
UTILITIES Billing
Service Disconnections
Outbound/Inbound Calls
62/428
Customers Billed Total Amount Billed
1,575 $160,617.47
Robotic Courtesy Calls
-
Staff Courtesy Calls
-
Customers Disconnected
-
COURT General Statistics Court Sessions Held Citations Received
12
Scheduled Arraignment Cases
-
Scheduled Trial Cases
-
Warrants Issued (F.T.A. & V.O.P.)*
-
Number of F.T.A.s
-
Citations (F.T.A.) sent to D.D.S.*
-
F.T.A. Cases reconciled after court
-
Revenue
$1,691
*Main Street Tourism Fund (M.S.T.F)
*Violation of Probation (V.O.P.)
*General Fund (G.F.)
*Failure to Appear (F.T.A.)
*Downtown Development Authority (D.D.A.)
*Department of Driver Services (D.D.S)
*Water and Sewer (W.S.)
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COMMUNITY DEVELOPMENT DAVID RAST Meetings (held remotely): Management Team; Community Development Department staff; City Hall OAC; Plan/Project Review; City logo; park project webinar; Technical Review Committee. Ongoing Projects: Implementing and refining electronic plan submittal and review process; collaborating with staff and developers via phone and video meetings; finalizing draft of Unified Development Ordinance and routing for internal review.
CODE ENFORCEMENT
PLANNING & ZONING Review Type
Proactive Compliance Check
1
Grass Cutting
51
Parking on Grass
1
Prohibited Parking
1
Prohibited Signs
1
Complaint Working without a Permit
3
Sound and Noise
1
General Inquiries
56
Zoning/Project Related
12
Applications processed & plans reviewed Banner/Sign Permit
4
Signs/Sign Variance
3
Occupational Tax Applications
4
Conceptual Site Plans
3
Development Plans (revised)
3
Development Plans (new)
1
Special Exceptions
4
Building Elevations
2
Addressing
2
Open Records Requests
2
BUILDING DEPARTMENT Review Type Building Inspections
97
Permits Issued
28
Plans Received (new)
2
Erosion Control Inspections
37
Development-Related Inspections
1
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POLICE DEPARTMENT SCOTT GRAY Coronavirus response: ¡ The Police Department continues to practice social distancing. Some of our employees are working from home. ¡ Services are still being provided for those seeking reports or any other official business with the Police Department through Internet communication. ¡ Officers are still patrolling and being vigilant when it comes to protecting themselves from the COVID-19 virus by practicing social distancing and by limiting their contact with people when possible.
FIRE DEPARTMENT ALAN JONES Events: The Fire Department experienced a slight call volume increase on Tuesday, March 31, due to the weather event that passed through Fayetteville. Minimal damage occurred to properties within the City, however power lines were downed. We continue to place weekly PPE orders with the State of Georgia and private vendors. Currently, we have been able to secure approximately 100 surgical masks for a two-week allotment from a private vendor. Projects: Chief Black and Captain Collins attended various COVID-19 webinars throughout the week with officials from the Centers for Disease Control & Prevention and from the Georgia Department of Public Health. Chief Black and Captain Collins continue to work with our medical director Dr. Chris Edens, Fayette County and the State with up-to-date COVID-19 information. Chief Black attended the Georgia Emergency Management Agency webinar regarding the application process for Federal Emergency Management Agency grant funding and reimbursement for COVID-19 expenses. Chief Black and Captain Woodworth attended a webinar with Georgia Firefighter’s Standards & Training Council regarding annual training for 2020 and site visits. Annual state fire training hours have been suspended for 2020, and site visits will be conducted virtually. Our department will continue to maintain all required training hours for 2020. We are continuing to make adjustments to our training section to be able to deliver training virtually. The Emergency Medical Services in-service training outline has been sent to the stations. ServPro disinfected and sanitized the entire Station #91 building, with the remaining buildings to be complete within a week. A new accountability system put into place to track the department’s PPE usage (PPE burn rate).
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PUBLIC SERVICES CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; cut and maintained Grady Avenue, Bradford Square, Redwine Road, Patriot Park, Church Street Park, intersection at Hwy. 314 and Glynn Street, Stonewall Avenue, Hood Avenue roundabout, Kathi Avenue roundabout, Hwy. 85 South, Lane Brown Gazebo area, West Lanier Avenue, East Lanier Avenue. Stormwater: Poured new catch basin for Meadowbrook Court; repaired pipe on Woodgate Drive. Sewer: Average daily flow treated was 2.495 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements. Water: Average daily flow of 1.469 million gallons of system demand; repaired five water leaks; performed maintenance on 75 water meters; maintained water plant and remained in compliance of our permit requirements. Utility Locates: 62
HUMAN RESOURCES NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to work on the Property and Casualty Renewal applications and data gathering; the main focus has been on COVID-19 and Federal and State requirements as it relates to City employees; participated in various COVID-19 webcasts in order to remain in compliance; set up spreadsheet to track potential City employee pandemic cases. Turn Over Report: There were no terminations and no new hires. Employment Opportunities: ¡ Waste Water Plant Operator - applications received: 4 ¡ Firefighter - closed ¡ Police Officer - applications received: 9 ¡ Public Works Operations Manager - applications received: 4 ¡ Human Resources Analyst - closed ¡ Code Enforcement Officer - applications received: 10 ¡ System Specialist - applications received: 14
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