City Manager's Weekly Report - July 6, 2020

CITY MANAGER’S

WEEKLY REPORT JUNE 29 - JULY 5, 2020

The Fayetteville City Council held its first in-person meeting since March on Thursday, July 2, in the City Hall Council Chambers. Social distancing and other safety measures were implemented to help reduce the spread of COVID-19.

6/29

Held the weekly meeting with Assistant City Manager/Fire Chief Alan Jones

6/29

Held the weekly Management Team meeting in the Council Chambers

6/29

Met with Community Development Director David Rast to discuss a number of development projects

6/29

Along with Assistant City Manager/Fire Chief Alan Jones, met with Crystal Jones to discuss her stormwater issues at 170 Wedgewood Drive in the Greenlea subdivision

7/1

Along with Mayor Ed Johnson, made a downtown development presentation during the Pinewood Construction teleconference

7/1

Continued working on the Fiscal Year 2020 Budget PowerPoint presentation for the 7/2 City Council meeting

7/1

Met with Southern Crescent Habitat for Humanity Director Cynthia Jenkins, Mayor Ed Johnson, Community Development Director David Rast, and City Planner Denise Brookins

7/1

Worked on the Strategic Plan document

7/2

Met with student intern Chase Johnson to discuss his information regarding street name changes

7/2

Participated in the regularly-scheduled City Council meeting

7/3

City offices were closed in observance of the Independence Day holiday weekend

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CITY CLERK’S OFFICE ANNE BARKSDALE Meetings: Management Team weekly meeting; met with attorneys to discuss Hotel/Motel Tax collections; participated in the 7/2 City Council meeting.

Projects: Worked with the Communications Team on City document templates; worked with the City Council on the completion of ethics reporting; completed GovDeals online auction processing.

Open Records Requests: 4

INFORMATION TECHNOLOGY KELVIN JOINER Work orders: 50 new, 51 closed.

Projects: Continuing to work on a list of technology needs for the new City Hall building; continued reviewing audio-visual plan for new City Hall; new security camera review; Courtroom live-streamed; continued with documents retention program; worked on Work Order System project; reviewed and responded to numerous City project e-mails.

Meetings: Georgia Crime Information Center audit meeting; volunteered with Meals on Wheels; iWorQ software meting; new City Hall camera system specifications meeting; phone system review; MS-ISAC Security meeting.

ECONOMIC DEVELOPMENT BRIAN WISMER Economic Development: Presented Alcohol Ordinance amendments to Mayor and City Council for a first reading on July 2.

Main Street: Continued preparations for amphitheater reopening; published guidelines for 2020 concert attendees.

Downtown Development Authority: Held monthly Downtown Development Authority meeting; executed short-term lease at 119 South Glynn Street.

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PIO / COMMUNICATIONS TEAM ANN MARIE BURDETT Promotions: U.S. Census Complete Count.

Meetings Attended: Management Team 6/29; Communications Team 6/29; Police Chief Scott Gray, Deputy Chief Robert Mask and town hall organizers.

Projects: Logo and branding; website; Weekly Report; City News; City image gallery.

Publications: Weekly Report; E-Mail Update.

Media Requests: 6 Press Release: Flock Safety tag readers.

Unique Media: E-Mail Signature graphics; Independence Day social media greeting.

COVID-19 COMMUNITY DISCOURSE There was some conversation on social media relating to increased COVID-19 testing and increased numbers of COVID-19 cases. The City Council resumed in-person meetings on July 2, but few members of the public attended, while many continued to engage via Facebook LIVE. Website Engagement: Page Title

CITY WEBSITE VIEWS

6,105 <1% change

CITY WEBSITE USERS

1,884 +8% change

Webpage Views

1,236

Home Payment

472

Executive Order

363

Job Board

247

Payment warning

170

Police

142

Water & Sewer

106

Website Analytics provided by Google

Social Media Engagement: Post Views

Times Shared

Post Sentiment

Road closure notice 6/30

2.4K

11

100% positive

City Council meeting notice 7/1

2.3K

11

100% positive

Post Title

FACEBOOK FOLLOWERS

11,323

NEXTDOOR SUBSCRIBERS

3,941

E-MAIL SUBSCRIBERS

1,927

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FINANCE & ADMIN SERVICES MIKE BUSH ยก Reconciled month-end books ยก Preparing for end of Fiscal Year 2020 ยก Working on/advertised Budget for Fiscal Year 2021 - First Reading 7/2 ยก Handled RFQ (request for quote) for Indigent Defense Attorney Services

(public defender); Handled RFP (request for proposal) for Stonewall Avenue parking additions.

ACCOUNTING

PURCHASING Order Statistics

Major Revenue Funds M.S.T.F.* Revenues

$1,987.40

Purchase Orders Issued

55

G.F.* Revenues

$28,610.06

Open Purchase Orders

112

D.D.A.* Revenues

$203.88

W.S.* Revenues

$180,652.53

Change Purchase Orders

3

Budget Override Requests

3

UTILITIES Billing In-person/over-the-phone

Service Disconnections 32/21

Robotic Courtesy Calls

-

Customers Billed

-

Staff Courtesy Calls

-

Total Amount Billed

-

Customers Disconnected

-

COURT General Statistics Court Sessions Held

2

Scheduled Arraignment Cases

90

Citations Received

69

Scheduled Trial Cases

40

Warrants Issued (F.T.A. & V.O.P.)*

3

Number of F.T.A.s

-

Citations (F.T.A.) sent to D.D.S.*

-

F.T.A. Cases reconciled after court

-

Revenue *Main Street Tourism Fund (M.S.T.F.)

*Violation of Probation (V.O.P.)

*General Fund (G.F.)

*Failure to Appear (F.T.A.)

*Downtown Development Authority (D.D.A.)

*Department of Driver Services (D.D.S.)

*Water and Sewer (W.S.)

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$10,710

COMMUNITY DEVELOPMENT DAVID RAST Meetings: Management Team; Project review with City Manager Ray Gibson; Monday Huddle with City Planner Denise Brookins, Senior Planner Julie Brown, and Building Official Kim Craig; Pinewood Forest monthly meeting; Technical Review Committee meeting; meeting with Habitat for Humanityâ&#x20AC;&#x2122;s Cynthia Jenkins, Mayor Ed Johnson, City Manager Ray Gibson, and City Planner Denise Brookins; participated in the 7/2 City Council meeting.

Plan Reviews Underway: Wild Caught Seafood variance; Satterfield townhomes zoning/variance amendments request; Jeff Davis Drive rezoning request (commercial to residential); Pinewood Forest maintenance facility/ storage building; Delta Community Credit Union parking expansion; Awkward Brewery revised hydrology report.

BUILDING DEPARTMENT

PLANNING & ZONING

Review Type

Phone Inquiries

32

Building Inspections

72

Zoning/project-related

8

Permits Issued

31

Plan submittal/project update

1

Plans Received

6

Sign/permit requirements

8

Erosion Control Inspections

39

Miscellaneous

15

Development-Related Inspections

1

CODE ENFORCEMENT Proactive General Maintenance

1

Grass Cutting

29

Inoperable Vehicle

3

Permit Required

1

Prohibited Parking

1

Prohibited Sign

2

Trash Container

6

Working without a Permit

3

Complaint Complaint investigation

3

Applications Processed & Plans Reviewed Banner/sign permits

-

Signs/sign variances

14

Other permits

2

Special events permit

-

Occupational Tax applications

5

Special exceptions

-

Rezoning

-

Conceptual site plans

-

Development plans (revised)

2

Development plans (new)

-

Building elevations

-

Preliminary/final plat

-

Addressing

2

Zoning Verification letters

4

Site inspections

4

05

POLICE DEPARTMENT SCOTT GRAY ¡ We have seen an increase in entering autos over the past week, and in all

instances, the vehicles had been left unlocked.

¡ We have finalized our police use of force forum and classes planning, and we

should be releasing information on them soon. We will post the information on social media accounts and include them in the City Manager’s Weekly Report.

FIRE DEPARTMENT ALAN JONES Events: All shifts participated in mutual aid training with the Fayette County Department of Fire & Emergency Services.

Projects: Deputy Chief Linda Black attended various webinars throughout the week with Georgia Department of Public Health officials and other medical associations regarding COVID-19. Daily cleaning and sanitizing of self-contained breathing apparatus continues. Division Chief Jeff Gable continues to update the COVID-19 Incident Action Plan. Fire Chief Alan Jones, Chief Black, and Division Chief Keith Harris participated in a video conference with Rhodes Consulting for the upcoming Lieutenants testing process; Chief Jones worked on the Staffing for Adequate Fire & Emergency Response (SAFER) grant reimbursement.

06

PUBLIC SERVICES DEPT. CHRIS HINDMAN Public Works: Cleaned City Hall and Police Department; installed speed bumps on Oak Street; cut and maintained Lane Brown Gazebo area, Holliday-DorseyFife Museum, City Cemetery, Gingercake Landing right of way, sidewalk area from North Jeff Davis Drive to Highway 85, West Lanier Avenue medians from Grady Avenue to Meeting Place Drive, Patriot Park memorial, Stonewall Avenue from Tiger Trail to North Jeff Davis Drive, North Glynn Street from Georgia Avneue to Don Easterbrook Way, Church Street Park, May Harp Park, Jefferson Avenue right of way, Highway 85 and Lee Street sidewalks, Highway 54 medians and right of way, Gingercake Road and Burch Road right of way to Grady Avenue, Brandywine Boulevard and Yorktown Drive right of way, Redwine Road cart path.

Sewer: Average daily flow treated was 2.05 million gallons per day; performed weekly maintenance at 26 lift station sites; maintained wastewater plant and remained in compliance of our permit requirements.

Water: Average daily flow of 1.52 million gallons of system demand; repaired 4 water leaks; performed maintenance on 9 water meters; maintained water plant and remained in compliance of our permit requirements.

Utility Locates: 46

HUMAN RESOURCES DEPT. NELLA COOPER Personnel: Continuing with the implementation of the Performance Management and Performance Appraisals platform on ClearCompany; continuing to focus on COVID-19 and federal and state requirements relating to City employees; continuing to review various reports and updates related to COVID-19 in order to remain in compliance; keeping spreadsheet updated for potential City employee pandemic cases; requesting proper leave forms to be completed by employees who are out of work due to COVID-19-related absences; working with Georgia Municipal Employees Benefit System to finalize all pension plan documents; preparing new proposed pension plan documents for employee discussion meetings and the City Council presentation.

Turn Over Report: There were no new hires and no terminations.

Employment Opportunities: ¡ Waste Water Plant Operator - applications received: 2 ¡ Firefighter - closed ¡ Police Officer - applications received: 5 ¡ Public Works Operations Manager (on hold) - applications received: 0 ¡ Code Enforcement Officer (on hold) - applications received: 0 ¡ Human Resources (on hold)

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