florida atlanticalumni ®
INTRODUCTION
Success is all about leadership, from our world-class faculty and staff, from the Florida Atlantic University Alumni Association Board of Directors, and from YOU, ourNetworkLeaders.
The Florida Atlantic Alumni and Community Engagement team values the role eachofyouplayinhelpingconnect,cultivate, andchannelthepowerofalumni to enrich themselves and advance the university. You are our ambassadors on the ground, exponentially increasing Florida Atlantic’s reach and connection to Owls around the world through our affinity, geographic, and professional alumni networks
We are committed to empowering you to succeed as Network Leaders. This includes equipping you with the tools and resources needed to identify and recruit Network Leaders, providing strategic direction on events and growth, offering best practices in alumni engagement, and sharing the content outlined throughoutournewAlumniNetworksResourceGuide
In turn, we ask that you join us in our mission to IMPACT, ENGAGE, and build COMMUNITY. Please take time to read the resource guide and review the online version regularly as a Network Leadership Team, as it will be updated and expandedregularly.Welookforwardtoseeingyousoonatoneofoureducation sessionsaspartofthisresourcelaunch
Thank you for your dedication and commitment to our great university. You are theheartandsouloftheFloridaAtlanticAlumnifamily oursuccessisallthanks toyou!GOOWLS!
Sincerely, FloridaAtlanticAlumniandCommunityEngagement and FloridaAtlanticAlumniAssociationBoardofDirectors
Tocreatelifelongconnectionswithour223,000 graduates,students,andthecommunitywhile leavingalegacyofpositiveimpact. mission
ParkinglotsfullofFloridaAtlanticlicenseplates. vision
Growingalegacythatrevolutionizesthealumni andcommunityexperience. scope
Home(Legacy,Pride,Tradition,Access,Family)
Celebrate(RecognitionandStorytelling) Engage(SegmentedandMeaningful) values
KatieG.Burke,Ph.D.,‘08,‘10,‘15,‘17 AssistantVicePresident
ErikaGabrione,MBA AssociateDirector, Athletics,ScholarshipsandSponsorships
WellsDusenbury AssistantDirector, AlumniCommunications
SherryBees DirectorofStrategicPartnerships
JennaBambis AssistantDirector, AlumniProgramming
KileyJohnson AssistantDirector, AlumniNetworks
RyanMoran‘14 AssociateDirector, MembershipandOutreach
TomBudge AssistantDirector,Memberships andStudentPrograms
JessicaNegrito AssistantDirector, BoardOperationsandAlumniRelations
UNIVERSITY SUPPORT
As Alumni Networks develop and thrive, direct support is provided from the Florida Atlantic University Foundation, Alumni and Community Engagement, and Alumni Association Board of Directors. Through Foundation funding and leadership from Staff Liaisons and Board Liaisons, we strive to equip Network Leaders with the resources to establish unique identities and constituent groupsinalignmentwiththeuniversity’smission.FloridaAtlanticUniversityembodiesacultureof strategic and collaborative community engagement that results in mutual benefit to the institutionandthediverseinternalandexternalcommunitiesthatitserves
Florida Atlantic University Foundation, Inc.
The Florida Atlantic University Foundation creates unlimited opportunities for the community, connecting private philanthropy to powerful possibilities. Operating under Florida Atlantic’s Division of Institutional Advancement, the Florida Atlantic Foundation is a 501(c)(3) non-profit corporationdedicatedtofurtheringtheUniversity’svisionandstrategicgoals
Florida Atlantic University Alumni and Community Engagement
Within the Division of Institutional Advancement, Florida Atlantic Alumni and Community Engagement is dedicated to creating a memorable and enriching experience for our more than211,000graduates.
Alumni Association Board of Directors
The Board of Directors is tasked with helping support and grow the Alumni Association The Board provides key assistance on a variety of initiatives, including scholarships, community outreach,andassociationmembership Theyarededicatedtobridgingconnectionsbetween alumni,students,andcommunitymembers.
FormoreinformationontheAlumniAssociationBoard,pleaseclickhere.
Alumni and Community Engagement (ACE) Staff Liaison
Servesasprimarycontactandleadfornetworkstrategy
ProvidesdirectiontothenetworkonbehalfoftheACEdepartment Reviewsandapprovesnetworkeventrequestsinaccordancewithdeadlines
Sets annual expectations for the network’s evaluation criteria through the Tier Development systeminconsultationwiththeAlumniAssociationBoardLiaison Facilitatessocialmediacontentrequestandreviewprocess
Assistswithimplementationofnewnetworkresources
Providesimportantdepartmentanduniversityupdatestonetwork
Alumni Association Board Liaison
AssistsNetworkLeadershipTeaminplanningandgoalsettingforthenetwork
Interviewsnetworkleadershipcandidatesandassistswithleadershiptransitions
Attendsandsupportsnetworkeventsandassistswithrecruitingnewleaders
ProvidesupdatestoACEStaffLiaisonregardingnetworkprogress
StrategizeswithACEStaffLiaisonandAlumniAssociationBoardofDirectorswhenappropriate tostrengthentheirassignednetwork
AssistsStaffLiaisoninsettingannualexpectationsforthenetwork’sevaluationcriteriathrough theTierDevelopmentsystem
NETWORKS OVERVIEW
About
An Alumni Network is a group of Florida Atlantic alumni who have a passion for maintaining a strong connection with the University and fellow alumni. Networks are categorized into three main groups: affinity, geographic, and professional. Network leadersdevelopacalendarofeventsandstrategiestobolsternetworkgrowthandfoster pride with alumni, students, and community members. Each type of network has a unique purpose. Membership to all alumni networks is open to all alumni, students, families,andfriendsofFloridaAtlanticUniversity
affinity networks
Therearesomanyclubs,organizations, teams,memberships,fraternities, sororities,orprogramsyoumayhave beeninvolvedinduringyourtimeat FloridaAtlantic.Affinitynetworks connectyouwithalumniwhosharethe sameinterests,allowingyoutoconnect forevents,reunions,andmore
geographic networks
Geographicnetworkslooktoconnect youandotherOwlslivinginyour geographicarea Thesenetworkscan providenetworkingopportunities,social events,watchpartiesforFloridaAtlantic sportingevents,andmore.
professional networks
Professionalnetworksprovide opportunitiestoconnectwithothersin specificfieldsandindustries.Eventswill encouragetheexchangeofideasand information,aswellashelpbuild relationshipsthatcanleadtonew professionalopportunities, collaborations,andotherprofessional developmentactivities.
ACTIVE NETWORKS DIRECTORY
Network Staff Liaison(s) Board Liaison(s)
affinity*
AD HendersonUniversitySchool&FloridaAtlantic UniversityHighSchoolAlumniNetwork
BlackAlumniNetwork
FirstandProudAlumniNetwork
FloridaAtlanticFoodiesNetwork
GreekAlumniNetwork
JewishAlumniNetwork
MajesticOwlsAlumniNetwork
MilitaryandVeteranAlumniNetwork
YoungAlumniNetwork
VarsityOwlsAlumniNetwork
geographic
BrowardCountyAlumniNetwork
ChicagolandAlumniNetwork
GreaterOrlandoAlumniNetwork
JacksonvilleAlumniNetwork
NewYorkAlumniNetwork
PalmBeachCountyAlumniNetwork
SouthwestFloridaAlumniNetwork
TallahasseeAlumniNetwork
TampaBayAlumniNetwork
TreasureCoastAlumniNetwork
Washington,DC AlumniNetwork
professional
BusinessProfessionalsAlumniNetwork
EducationProfessionalsAlumniNetwork
NursingProfessionalsAlumniNetwork
SherryBees PhillipEaston
RyanMoran BrianOliver
TomBudge GerriLynnBusold
JennaBambis CraigWinograd
TomBudge Bryant/Oliver/Valdivieso
SherryBees AryehLehrer
SherryBees MichelleLurie
ErikaGabrione/KileyJohnson JosephSantiago
TomBudge KrisWall
ErikaGabrione/KileyJohnson EricDansky
KileyJohnson/JennaBambis GerriLynnBusold
KileyJohnson PhillipEaston
RyanMoran N/A
KileyJohnson RolandBullard,PhD
KileyJohnson JoséZenón
RyanMoran/KileyJohnson MichaelMillerJr/MichaelVelez
KileyJohnson ChrisNaff
SherryBees/KileyJohnson JeffreyJoyner,Esq
KileyJohnson N/A
KileyJohnson MichaelMillerJr
SherryBees/KileyJohnson Hancock/Joyner/Lurie
KileyJohnson CliffBudnick/JosephSantiago
JennaBambis/SherryBees KeithOswald
SherryBees RachelHuerta
PublicAdministrationProfessionalsAlumniNetwork KileyJohnson MarkKattoura,PhD
SchoolofArchitectureAlumniNetwork
KileyJohnson KeithOswald
As of May 2026
*Membership to all alumni networks is open to all alumni, students, families, and friends of Florida
Network
upcoming
UPCOMING & PROSPECTIVE NETWORKS
AlumniAssociationPastBoardDirectorsSociety
Austin-SanAntonioAlumniNetwork
Dallas-FortWorth
HoustonAlumniNetwork
Miami-DadeCountyAlumniNetwork
TheatreandDanceAlumniNetwork
prospective
CaliforniaAlumniNetwork
CharlotteAlumniNetwork
Raleigh-DurhamAlumniNetwork
SocialWork&CriminalJusticeAlumniNetwork
WilkesHonorsCollegeAlumniNetwork
Staff Liaison(s)
Board Liaison(s)
JessicaNegrito/KileyJohnson SaraValdivieso/ChrisFerreira
KileyJohnson/JessicaNegrito N/A
KileyJohnson/JessicaNegrito RickSmithIII
KileyJohnson/JessicaNegrito N/A
KileyJohnson N/A
RyanMoran N/A
KileyJohnson PatienceBryant,Ph.D.
KileyJohnson N/A
KileyJohnson N/A
KileyJohnson N/A
ErikaGabrione/KileyJohnson N/A
As of May 2026
*Membership to all alumni networks is open to all alumni, students, families, and friends of Florida Atlantic University
GEOGRAPHIC NETWORKS
NETWORK STRUCTURE
Network Membership
Membership to all alumni networks is open to all alumni, students, families, and friendsofFloridaAtlanticUniversity.
Establishing a Network
AlumniNetworkstypicallybeginwithasmallgroupofdedicatedalumni.
A network can provide many different opportunities, including serving as a social outlet for Owls and friends of Florida Atlantic, creating pride and awareness in a community and providing networking and professional development opportunities foralumniandcurrentstudents.
Networksareformedintwoways:
A group of Florida Atlantic alumni take the initiative with a minimum of three Network Leaders serving an area with enough interest to support a lasting network
Based on density of alumni in a geographic area or industry, Florida Atlantic Alumnimaytaketheinitialstepstoformanetworkandseekoutleadership.
Verification of Existing Network
Check the Florida Atlantic Alumni Portal website to ensure that the network you wish to start does not already exist. If there is not a network established, contact Florida AtlanticAlumniatalumni.affairs@fau.edutobegintheprocessofcreatingone.
Informational Meeting
The Alumni and Community Engagement (ACE) Staff Liaison assigned to your network will contact you to discuss the viability and responsibility of forming a new network TheStaffLiaisonwillworkwiththevolunteerstocoordinateaninformational meeting with all alumni that fit the targeted demographic. During this meeting, alumnicanexpressinterestinbecomingaNetworkLeader.
Recruit Network Leadership Team
Once you have sufficient alumni interested in joiningtheNetworkLeadershipTeam,referthemto the Network Leader Appointment Process section to complete the necessary steps Refer to the Network Leadership section for more information onvolunteerrecruitment
lead
NETWORK LEADERSHIP
Structure
Networks are encouraged to form Network Leadership Teams of 3 to 10 individuals At minimum,eachnetworkshallhavea NetworkChair,EventsChair,andCommunications Chair. Each Alumni Network Leader, while not required to be a Florida Atlantic University graduate, must be an active member of the Alumni Association. All volunteers must completetheNetworkLeadershipAppointmentProcess.
Liaison Leadership
Each network is assigned an Alumni and Community Engagement Staff Liaison in additiontoAlumniAssociationBoardLiaisontoprovidedirectionandstrategicplanning incollaborationwiththeNetworkLeadershipTeam.
Network Leadership Team
NetworkChair
NetworkEventsChair
NetworkCommunicationsChair
Optional Leadership Positions
IncomingNetworkChair
NetworkViceChair
NetworkSecretary
NetworkOperationsChair
ImmediatePastNetworkChair
NetworkMembershipChair
NetworkEngagementChair
At-LargeNetworkLeaders
NetworkStudentLiaison
NETWORK LEADER APPOINTMENTS
Becoming a Network Leader
ProspectiveNetworkLeadersareencouragedtoexpresstheirinterestinjoininganetwork team by submitting a Network Leadership Interest Form As vacancies are filled and networks expand their team, all candidates for Network Leadership Teams positions followtheprocessoutlinedbelow Volunteersinterestedinpositionsfornetworkswithno leadershipteaminplacemaysubmitinterestformsaswell.
Leadership Interest Submission
All prospective volunteer candidates for Network Leadership Team positions must completeandsubmitaNetworkLeadershipInterestForm. Upon submission, interested volunteers must also review and submit an agreementformfortheNetworkLeadershipCodeofConduct(comingsoon). Submittinganinterestformdoesnotguaranteeappointment.
Appointment Process
in 1 2 3 4 5 Submit-ProspectiveleadersubmitsNetworkLeadershipInterestFormand completedCodeofConduct
Review-StaffLiaisonandBoardLiaisonconductaninterview,ifnecessary, anddetermineifanyfollowupinformationisneeded
Decision-LiaisonsandNetworkLeadershipTeamdeterminewhetherornot toappointprospectiveleader
Confirmation-Appointmentacceptanceand completionofanyoutstandingdocumentation
Onboarding-Resourcetraining,introductionto networkandanytransitionplans
volunteer paradise
NETWORK LEADERSHIP
Leadership Terms
TermofserviceforanappointedNetworkLeadershallbeforatwo-yearperiod
After a Network Leader’s first term, they will be re-appointed on an annual basis pendingconfirmationfromtheirStaffLiaison
Should a Network Leader choose not to pursue re-appointment, they should implementasuccessionplantoprepareanincomingleaderfortheposition.
Recruiting Network Leaders
Leaders should approach the recruiting process for volunteers in a similar manner to howtheywouldinabusinesssetting.Belowaresomehelpfultips.
Identifytheknowledge,skills,andexperiencethatwouldbestsuitthenetwork:
Eventplanning
Financialmanagement
Largepersonalandprofessionalnetworks
Historyofworkingwellwithavarietyofpeople
Excellentcommunicationskills
Socialmediaandcontentcreationexperience
Organizationskills
LeadersshouldbecognizantofthemakeupofthecurrentNetworkLeadershipTeam andensurethatacompositionofindividualsfromdifferentprofessionalbackgrounds isbeingtakenintoconsideration.
Be transparent with potential volunteers and let them know what the expectations andlevelofcommitmentare.
Usethenetworkofcurrentvolunteerstohelpidentifyandrecruitprospectiveleaders
Consider inviting potential volunteers to be a guest at an event to experience the teaminaction
Always keep an eye out for alumni who attend multiple events and display a strong senseofOwlpride.
Considerflexibilityinaddingoptionalleadershippositionstailoredtotheprospective leader.
Network Leader Engagement
Fosteranenvironmentwhereeverybodyfeelswelcome,valued,andappreciated. InvolveallNetworkLeadersinsettingstrategicgoalsandplanningevents.
Share regular updates on communications from Florida Atlantic Alumni and other NetworkLeaders
Providemeetingminutestothoseunabletoattend
NETWORK LEADERSHIP
Removal
A network leader may be removed from their position upon recommendation by a majorityoftheremainingNetworkLeadershipTeam.
Florida Atlantic Alumni and Community Engagement reserves the right to remove networkleadersinaccordancewiththeNetworkLeaderCodeofConduct.
Resignation
A Network Leader may resign at any time by delivering written notice to the Network LeadershipTeamorNetworkChair
Resignationiseffectivewhenthenoticeisdelivered,unlessthenoticespecifiesalater effective date. If a resignation is made effective at a later date, the Network LeadershipTeammayfillthependingvacancybeforetheeffectivedateprovidedthe successordoesnottakeofficeuntiltheeffectivedate.
Vacancies
IftherearepositionsontheNetworkLeadershipTeamthatbecomeopenthroughoutthe year, current leaders should provide recommendations to fill those positions as soon as possibletotheStaffLiaisonandBoardLiaison
Succession Planning
AnessentialroleofaNetworkLeaderisidentifyingfutureleaderstoensurethelong-term successoftheAlumniNetwork.
Startearlyandregularlytakenoteofpotentialleaders.
Follow up with alumni who attend your events and further develop those relationships.
Prioritizeengagingwithpotentialleadersandevaluateiftheycouldbeagoodfit. Delegateresponsibilitytopotentialleaderssotheycandevelophands-onknowledge andskills.
Modeleffectiveleadershipspecifictothenetworkbeforeleavingyourposition.
Offer potential new leaders the opportunity to attend a network leadership meeting beforecommittingtoaroleontheboard
Leadership Transitions
Considerpreparingtheresourcesbelowtosharewithnewleadership:
OverviewoftheFloridaAtlanticAlumniNetworksResourceGuide
Historyoforganizationandleadershipteamstructure
Strategicplanningdocuments,pastmeetingagendas,andminutes
Reportsonpasteventsandstatusofanyupcomingevents
Frequentlyusedcontactssuchasvenues
Generaladviceandbestpractices
NETWORK LEADERSHIP TEAM
Network Chair
Providesleadershipanddirectiontothenetwork. ServesasprimarycontactforStaffandBoardLiaisons
FacilitatesgoalsettingwiththeleadershipteamandACEStaffLiaison Representsthenetworkandservesasanambassador FacilitatesregularNetworkLeadershipTeammeetingsandagendas. Attendseventshostedbythenetwork.
Holds the Network Leadership Team accountable to ensure at least one Network Leaderispresentatallnetworkevents. RecommendsappointmentsofnewNetworkLeaders. Suggestsandcreatescommitteesforspecialprojectsandinitiatives.
PromotesAlumniAssociationandNetworkMemberships.
Facilitates succession plans for all leadership positions and works closely with incomingChairduringtransitionphase
Network Events Chair
Plans and executes network events and initiatives in collaboration with Network LeadershipTeamandACEStaffLiaison.
Utilizes Florida Atlantic Alumni Networks resources, such as the Event Request Form andEventPlanningChecklisttofacilitateeventplanningandapprovalprocesses. Createseventcadencefortheyearandensurenetworkismeetingeventrequestand planningdeadlines.
Works to identify ways to capitalize on existing programming opportunities across otherFloridaAtlanticAlumniandNetworkevents
Creates proposed budgets for events to be funded in partnership with the Network LeadershipTeamandNetworkOperationsChair(ifappointed) Findsanddevelopsrelationshipswitheventvenues.
Oversees Alumni Portal responsibilities related to events in partnership with Network CommunicationsChair.
WorkswithNetworkLeadershipTeamtoensureatleastoneNetworkLeaderispresent atallnetworkevents.
Network Communications Chair
Works with Network Leadership Team and ACE Staff Liaison to plan and execute communicationsrelatedtoeventsandinitiatives
Oversees the Florida Atlantic Alumni Portal responsibilities related to events and networkmanagementinpartnershipwithEventsChair
Creates and curates content at events and helps promote upcoming events and initiatives.
ManagesnetworksocialmediaaccountsinaccordancewithSocialMediaGuidelines. FulfillsresponsibilitiesofSecretaryifnotappointedasadditionalposition.
OPTIONAL LEADERSHIP POSITIONS
Network Vice Chair
Serves as secondary contact between the network and Alumni and Community Engagement(ACE)StaffLiaison
Fulfills fundraising and sponsorship responsibilities of the Network Operations Chair positionifnotappointedseparately.
Createsmembershipgoalsinpartnershipwiththeleadershipteamforeachyear. Recruitsandretainsmembers.
PromotesAlumniAssociationandnetworkmemberships. PreparesincomingNetworkViceChair.
Network Secretary
Works with the Network Chair, Network Vice Chair, Network Events Chair and Network Communications Chair to self-mobilize, plan and execute network events and initiatives in collaboration with ACE team member and overall departmental direction
Creates reports of event attendance and overall network member growth in partnershipwithNetworkChairandNetworkViceChair. Createsleadershipteammeetingagendas,capturesnotesfrommeetings,including networkactionitems.
OPTIONAL LEADERSHIP POSITIONS
Network Operations Chair*
*Position or its responsibilities are required to be fulfilled by networks reaching Red Tier statuswithaminimumfundof$5,000raised.
Focusesonthedevelopmentofnetworkfundingandsponsorships.
Develops an annual budget and keep track of all financial revenue and expenses of thenetworkinconsultationwithStaffLiaisonandNetworkChair.
Works with Events Chair to keep track of and manage event budgets ensuring that eventsarenotoperatingataloss.
Informs the rest of the Network Leadership Team informed on the network’s fund status
RoutinelyreconcilesnetworkfundreportwithACEStaffLiaison Activelypromotesandseekssponsorshipopportunities.
Network Student Liaison*
*MustbeacurrentFloridaAtlanticstudentandmemberofStudentAlumniAssociationor studentorganizationthatisdirectlyrelatedtothenetwork.(forexample,FirstandProud Student Organization member serving as Student Liaison to the First and Proud Alumni Network).
Providesupdatesfromastudentperspectivetothenetworkonbehalfoftheirstudent organizationorassociation.
Assistsinidentifyingopportunitiesforcollaborativeeventsandprograms
Collaborates with Network Leadership Team to promote philanthropic efforts to supportstudentorganizationsandassociations.
ANNUAL TIER CRITERIA
IMPACT NETWORKS ESTABLISHED NETWORKS
UPCOMING & PROSPECTIVE NETWORKS
Categories:
ENGAGEMENT GRADING
Leaderparticipation:meetings,events,andtrainings
Percentageofactivemembers. Eventattendeegoalattainment. Communication/promotiontocurrentandprospectivemembers.
TIER ADVANCEMENT RESOURCES
1
BLUE TIER
-Dedicatednetworkemailaddress -Eligibletorequestsecondarysocial mediaaccounts(Instagram,Facebook, orLinkedIn) -CollaborationwithFloridaAtlantic Alumnisocial(atleast1approvedpost)
GRAY
RED TIER
-Socialmediatoolkitaccess -DedicatednetworkfundviaFlorida AtlanticUniversityFoundation($5,000 raisedminimum)*
*MusthaveaNetworkOperationsChair oritsresponsibilitiesassignedtoa currentNetworkLeader
WHITE TIER
-Eligibletorequestfirstsocialmedia account(InstagramorLinkedInGroup) -AssignedAlumniAssociationBoard Liaison&NetworkDevelopmentPlan -Eventseedfundingassistance
-NetworkcommunitypageonFlorida AtlanticAlumniPortal -AlumniNetworkResourceGuide -AssignedACEStaffLiaison
NETWORK EVENTS
5
4
2 1 evaluate follow up engage promote plan
EVENT CYCLE
3
Network Events Calendar & Cycle
Leading into each fiscal year, active networks should have a strong plan in place for upcomingeventsupcomingthroughoutthecalendar.
During each Network Leadership Team meeting, upcoming events should be a regularagendaitem,utilizingtheEventTimeline&Checklisttostaycurrentonthefive phasesoftheeventprocess:plan,promote,engage,followup,andevaluate
NETWORK EVENTS
Event Request Process
1. DiscusspotentialeventwithStaffLiaisonandholdtentativedate
2 SubmitanAlumniNetworksEventRequestForm
a Eventrequestsshouldbesubmittedasearlyaspossibleandmustberequested bythedeadlineslistedbelow Otherwise,requestsmightnotbeconsidered i. EventRequestSubmissionDeadlines
04/15/25-Summer2025events(05/01-08/31)
06/15/25-Fall2025events(09/01-12/20)
10/01/25-Spring2026events(01/05-04/30)
02/01/26-Summer2026events(05/01-08/31)
b. Beginning in Calendar Year 2026, the standard cadence will structure event requestsapproximatelythreemonthsaheadoftheassociatedeventseason. i For example, the deadline for Spring 2026 events (01/05 - 04/30) will be 10/01/2025
c AthleticsWatchPartyeventsmustbesubmittedatleastfourweekspriortogame utilizingtherequestformabove.
3. CoordinatewithStaffLiaison
a. StaffLiaisonreviewseventrequestsubmissionandworkswithNetworkLeadership Teamtoprovidedecisionontheevent,withintwoweeks.
b. Staff Liaison confirms approval of requested event including venue, budget, and marketingplanwithStaffLiaison.
c. StaffLiaisoncreateseventpageonFloridaAtlanticAlumniPortal.
NETWORK EVENTS
Blocked Dates
In order to ensure dedicated promotion and engagement across all Florida Atlantic Alumnievents,the2025datesbelowareunavailableforbooking. Additionaldateswillbeblockedinthefutureasprogramsarefinalizedandschedules foreventssuchasathleticsandhomecomingbecomeofficial.
NETWORK EVENTS
1 plan
Event Types
Networks hold a variety of events (virtually or in-person) to engage different segmentsofalumni.Belowisashortlistofeventsheldbynetworks.Theycanserve asastartingpointofideasforeventprogramming.
Member Recruitment
Casualandfreeeventsfocusedonidentifyingnewnetworkmembers
Virtual/Online
RecruitmentandTownHallupdatemeetingscanbehostedonlinetocastawider netorprovidevarietyinprogramming.
Professional Networking
Focused networking events around a particular theme or topic, such as speed interviewsconnectingrecentgradswithestablishedprofessionals.
Athletic
and Social
Florida Atlantic football and basketball watch parties, “Bring Your Own Tailgate” events, brewery tours, co-hosted events with an AAC alumni network, trivia, and professionalsportsoutings
Community Service
Networksareencouragedtoprovidephilanthropicopportunitiestotheirmembers withatleastoneeventperyeardedicatedtovolunteeringtimeforaworthycause Beachcleanups,etc.
Family-Friendly
Picnics,cookouts,zoooutings,beachparties,etc.
Partner Events
Staff Liaisons will discuss potential opportunities to collaborate with Alumni and CommunityEngagementeventsandothernetworkevents.
Utilize existing Florida Atlantic University campus events and local community events Theseopportunitiescanbeassimpleastablingtopromotethenetwork!
NETWORK EVENTS
Event Marketing
2 promote
Emails: Florida Atlantic Alumni may provide assistance in marketing select network eventstotargetedalumnithrougheventemails.Noteveryeventwillqualifyforemail promotionthroughtheFloridaAtlanticdatabase
To request email promotion for a network event, please ensure all details are providedtoyourStaffLiaisonwithintheeventrequestandplanningtimeline Your Staff Liaison will review the email request with the Alumni Communications team todetermineifdatabaseemailpromotionispossible.
To ensure network-planned events are promoted and included in upcoming eventcommunications,pleaseensurealldetailsareprovidedtoyourStaffLiaison withintheeventrequestandplanningtimeline.CollaboratewithyourStaffLiaison forspecificdeadlines/requirementsforyournetwork.
Florida Atlantic database emails, when approved, should not serve as the sole acquisitionstrategyforeventattendance
Social Media: If your network has approved social media, utilize your account pages(s)topromoteeventsandinitiatives Socialmediapostsmustbeapprovedin advancepriortoposting.
Personal Outreach: Call or message local alumni using your network and contact lists. Posting on the Florida Atlantic Alumni Portal for the network and promoting throughpersonalsocialmediasuchasLinkedInisencouragedaswell.
Event Registration
All event registration must be processed through the Florida Atlantic Alumni Portal website(throughStaffLiaison)toensureaccuratedatacollection. YourStaffLiaisonwillprovideyouwithanattendancelistpriortotheevent.
NETWORK EVENTS
3 engage
Event Attendance
Track attendance using the Event Sign-in Sheet template and submit to your Staff Liaisonfollowingtheevent Remembertoindicateanywalk-inattendees
Spotlight the Network
BepreparedwithQRcodes,businesscards,orshareddigitalcontenttosignupnew members, promote upcoming events, direct to social media, and share necessary contactinformation.
Capture Content
Utilize the Social Media Guidelines to follow through on communications plans to capture photos and videos to share through stories and posts on approved
NETWORK EVENTS follow up
4
Post-Event
Follow up is an essential component of the event process Each event is an opportunitytodeveloprelationshipswithinyournetwork.Onceaneventiscomplete, thefollowingitemsshouldbecompletedwithinoneweek: Sendcompletedattendeelist/sign-insheettoStaffLiaison. ConnectwithattendeesthroughLinkedIn.
Reach out to potential volunteers and encourage them to attend a future leadershipmeetingorevent.
Send thank you message to attendees with information on upcoming network events
Confirm event attendees have joined the Alumni Network page on the Alumni Portalwebsiteandanysocialmediagroups
Ensureguestsarefollowingsocialmediapagestohelpstayintheloopforfuture events.
Storytelling
Submit requests for any social content and share highlights with Florida Atlantic Alumni. Besuretoalwaystag@faualumnionInstagramandFacebooktoengagewithposts andstories!
Tagging does not guarantee the content will be reposted or shared, but select contentwillbeamplifiedwhenapplicable
NETWORK EVENTS
5 evaluate
Leadership Team Debrief
OnthenextscheduledNetworkLeadershipTeammeeting, theeventleadalongwith anyotherleadersinvolvedwiththeevent,willprovideadebrieftorecapandevaluate howtheeventwentincludinghowmanypeopleattended,anycontentcapturedthat has been or will be shared, prospective new members and leaders, and any additionalimportantupdatesfromtheevent
Discuss Feedback
Consider any input that was provided from attendees, leaders, and members at the eventorthroughasurveytoapplytostrategyleadingintonextevents.
Review Event Goals
Evaluatethetargetsthatwereestablished,includingnumberofattendees/no-shows, new members joined, prospective network leaders cultivated, storytelling content, andnotablealumniidentified.
Action for Next Events
Identify and establish who will be responsible for any improvements or adjustments necessarymovingforward. ReviewwithStaffLiaisontodetermineifeverythingfortheeventwascompletedand whatareasshouldbefocusedonnext
EVENT REQUEST CHECKLIST
1. Collaborate with Liaison
Discusspotentialeventwith alumnistaffliaisonandhold date
3. Network Information
Networknameandpartner network(ifany)
5. Proposed Event Details
Eventtype,name,date,andtime
Purpose,goals,attendeenumbers
Venuedetails–name,address,parking
2. Gather Details (3-8)
Reviewalltherequirementsofthe eventrequestsubmissioninorder topreparetheform
Event Point of Contact
Name,contactinformation,and roleinnetwork
Event Finances & Budget
Registrationcost Budgetwithrevenueand expenses Eventsponsor(ifany) 7. Marketing & Promotion
Event Terms Agreement
Email,social,andadditionalplans
Reviewandagreeto requirements
9. Submit Request Form
Inputallthegathered informationand submittheformfor ACEliaisonreview 10. Confirm with Liaison
Confirmapprovalofrequested eventdetailsandworktogetheron creationofeventpageand executionplan
6+ Months
EVENT TIMELINE & CHECKLIST
3-4 Months Before
Meettodiscussupcomingevents
Discussupcomingeventw/liaisons
SubmitEventRequestForm
Confirmeventapprovalw/liaisons
Assignresponsibilitiestoleaders
Finalizeeventreservations
Finalizeper-personcosts
FLORIDA ATLANTIC ALUMNI PORTAL
Network Pages
All networks are hosted online and users are addedbyatwostepprocess:
1. CreateAlumniPortalaccount
2. JoinAlumniNetworkpage
Network Leadership Team members are listedonthemainnetworkpage
All network content and upcoming events arepostedonthenetwork’smainpage.
Event Promotion & Registration
AllnetworkeventsarepostedontheFloridaAtlanticAlumniPortal.
After submitting the Event Request Form and receiving approval to proceed with the event,thenetwork’sStaffLiaisonwillcreatetheeventandsharethelink. Allregistrationiscapturedthroughtheeventpage Networkspostontheirnetworkhomepageaboutupcomingevents
SOCIAL MEDIA ACCOUNTS
Account Establishment
NetworkmustreachGrayTiertorequestfirstsocialmediaaccount.
StaffLiaisonwillworkwithnetworktodeterminethemosteffectiveplatform CommunicationsChairmustcompletecommunicationsandsocialmediatrainingin ordertorequestfirstaccount
Network Leaders must have agreed to Code of Conduct including Social Media guidelines.
NetworkCommunicationsChairmustcompleteandsubmitasocialmediaplan.
StaffLiaisonwillprovideguidanceincreatingplan,whereCommunicationsChaircan specifyintendedpostingcadence,content,andpromotionalstrategiesforevents.
FloridaAtlanticAlumniwillreviewandapproveplan.
Account Creation & Access
Florida Atlantic Alumni provides access to network accounts, which are owned by staff-controlledemailaddressesandphonenumbers
FloridaAtlanticAlumniwillprovidepasswordtoCommunicationsChair
Staff Liaisons maintain ownership and administrative access to all network social mediaaccounts.
All existing Alumni Network social media accounts are administered by Florida AtlanticAlumnitoensureconsistentaccess.
StaffLiaisonwillassistintransitionprocesswhenanewCommunicationsChairjoins theNetworkLeadershipTeam.
StaffLiaisonwillhaveaccesstonetworksocialmediaaccount(s).
FloridaAtlanticAlumnireservestherighttoremoveanycontentdeemedunsuitable Forconsistency,FloridaAtlanticAlumniwillprovidesocialmediaavatarandaccount bio description for the page These items CANNOT be changed by the Alumni
social media
SOCIAL MEDIA CONTENT
Posting Guidelines
Postsshouldhaveanoverallpositiveimageregardingthenetworkandtheuniversity, encouragingsupportandparticipationinthenetwork Photosandvideosfromeventsareencouraged
Prohibited Content
Explicitlanguage(written,spoken,andmusic)isprohibitedunderallcircumstances. Nocopyrightedmusic,orcontroversial,graphicorinappropriatecontent. LIVEvideosareprohibitedunderallcircumstances.
SOCIAL BEST PRACTICES
Capturing Content
Peopleshouldbelookingatcamerawhenposingforpicturesandshouldbesmiling andseenashavingagoodtime. Avoidphotosofpeopleblinking. Photosthathavetightshotsofpeopleandarewell-litwilllookthebest.
Avoidcontentshowcasing/promotingexcessivedrinking Itispermissibleforsomeonetobeholdingadrinkintheirhandatawatchparty ItisNOTpermissibletoshowsomeonethatappearsintoxicated. Useyourbestjudgement.
Posting Content
Prior to submitting content for review during the probationary period, the guidelines belowcanhelpensureanefficientreviewprocesspriortoapprovalandposting.
If you are posting a video with audio, make sure you listen to the audio from the video.Ifyouareinaloudarea,stepoutsideandmakesureyoucanheareverything beingsaid.
Trendingcontentformatsisokay,butmakesurethemessagesofthetrendsarenot harmfultotheimageofFloridaAtlantic
Instagram story posts (while in probationary period) must follow same approval as posts.
TheexceptionisifyouareresharingcontentfromofficialFloridaAtlanticaccounts (For example, the official university account, Florida Atlantic Alumni, Florida AtlanticFootball,CollegeofBusiness,etc.).
Graphicsfeaturingofficialuniversitybrandingandlogos,suchastheOwlheadlogo, CANNOT be posted without advance approval by Florida Atlantic Alumni. These graphics must go through an extra layer of university approval that may take a minimumoftwo-to-threebusinessdays
Ifyouhaveanyquestionsregardingbrandingandlogos,pleasereachouttoyour StaffLiaison
Recommendedsocialmediadesignelementswillbeprovidedforconsistency.
@faualumni
Network funds are managed and distributed by the Florida Atlantic Alumni and CommunityEngagement(ACE)staff.
Networks must reach Red Tier status and have raised at least $5,000 prior to the establishmentoftheirownnetworkfund.
Networks with less than $5,000 and/or without meeting Red Tier status will have theirfundsmarkedinaholdingaccountmanagedbytheACEstaff
Staff Liaisons provide updates on existing fund balances as well as review and approveanyusageofestablishednetworkfunds.
Sponsorships
Networkscanseeksponsorshipsfromlocalbusinesses,companiesand/orindividuals tohelpoffsetcostsfornetworkprogramming.
Please utilize the Networks in Paradise Sponsorship Package to promote the network toprospectivesponsors.
CustomizedsponsorshippackagesmaybecreatedthroughyourStaffLiaison. Typesofsponsorshipsincludemonetary,gift-in-kind,andtrade Sponsorships or donations must be review with your Staff Liaison to ensure compliance with university policies and to confirm there are no concerns with a potentialconflictofinterest.
Network Leaders must ensure that all required sponsorship documentation is completedandapprovedinconsultationwithyourStaffLiaison.
Sponsorships for major Florida Atlantic Alumni events (such as recurring programs andsignatureevents)aremanagedseparately.
PleasediscussanyinquiriesdirectlywithyourStaffLiaison.
networks paradisein sponsorship opportunities
paradise sponsor: $5,000
Recognition as paradise sponsor on individual alumni network promotional materials (network page on Florida Atlantic Alumni Portal, event emails, and social media, if applicable)
Recognition in one (1) alumni newsletter email
Opportunity for logo on one (1) promotional item
Tabling activation opportunity at three (3) individual alumni network events
Tabling activation opportunity at two (2) alumni football tailgates
Four (4) unlimited beverage wristbands at four (4) alumni tailgates
blue sponsor: $2,500
Recognition as blue sponsor on individual alumni network promotional materials (network page on Florida Atlantic Alumni Portal, event emails, and social media, if applicable)
Tabling activation opportunity at two (2) individual alumni network events
Tabling activation opportunity at one (1) alumni football tailgate
red sponsor: $1,000
Recognition as red sponsor on one (1) individual alumni network event page
Tabling activation opportunity at one (1) individual alumni network event
The Florida Atlantic University Foundation Inc, is a not-for-profit 501(c)(3) corporation, in support of Florida Atlantic University Your gift is tax deductible as defined by the law Consultwithyourtaxadvisorfordeductibilityofyourcharitablegift.
NETWORK EVENT SIGN-IN SHEET
EVENT RUN OF SHOW
XX Alumni Network
Event Name
Date|Time Location
Set-up/Logistics:
Set-upTimeline
VolunteersArrive
StaffArrive
Catering(ifapplicable)
Food/refreshments,dessert,beverages,etc.
PackingList(whatmakessensefortheevent,andwhoisresponsible)
Check-insheetandattendeeinformation Pens,highlighters,scissors,commandstrips,etc
Promotionalitemssuchasflag,decor,giveawayswag,etc.
Tent,heavyequipment,etc.
Order of Event (example,makesuretoaddtimes,movements,whowillbewhere,etc.)
6p.m.–Eventstarts,Networkchairspeaks
6:15p.m.–Foodisserved
7p.m.–Activitiesbegin
List of Names – Lead/Volunteers and their Roles:
NetworkChair
NetworkEventsChair(EventLead/POC)
NetworkCommunicationsChair
Contentcaptureandsocialsubmissions
Sponsorship Information (If Applicable): EventsponsoredbyXX Fulfillmentitems
MEETING AGENDA
XX Alumni Network Leadership Team Meeting Agenda
Date|Time Location
CalltoOrder(NetworkChair)
RollCallandIntroductionsofAnyNewGuests(All)
ListingofPresentAttendees(NetworkCommunicationsChair/Secretary)
ApprovalofPreviousMeetingMinutes(NetworkChair/All)
StaffLiaisonUpdates
BoardLiaisonUpdates
NetworkLeaderUpdates
PastEventsDebrief(IfAny-EventLead)
UnfinishedBusiness(IfAny)
NewBusiness-Foreachitem,indicate:
Titleortopic
Shortdescription
Personresponsible
Timeallotted(ifnec.)
UpcomingEventsReview
DiscussRunofShowandRolesforanyeventsquicklyapproaching
OtherDiscussionItems
AnnouncementofActionItemsandNextScheduledMeeting(NetworkChair)
