.
RevisedFebruary6,1997
ClarifiedMarch 2,2003
RevisedMarch31,2003
RevisedMarch5,2009
RevisedNovember30,2015
RevisedFebruary3,2019
RevisedJuly1,2021
RevisedSeptember2,2021
BY-LAWS
OF
FAIRWAYSHOMEOWNERSASSOCIATION OFORLANDO,INC.
ANot-For-ProfitFloridaCorporation
Incorporated for the purpose of operating under the laws of the State of Florida and in compliance with the requirements of Chapter 617 and Chapter 723, Florida Statutes. This corporation willserve the members and residents of FairwaysCountryClub.
ARTICLEI
NAME,REGISTEREDOFFICEANDREGISTEREDAGENT ════════════════════
Section1. NAMEANDADDRESS. Thenameandaddressofthiscorporation(hereinafterreferredtoasthe"Association") is:
Name: FairwaysHomeownersAssociationofOrlando, Incorporated(FHAOI)
Address: 1704CedarRidgeDrive,Orlando,Florida32826
Section2. REGISTEREDOFFICEANDREGISTEREDAGENT. TheaddressoftheregisteredofficeoftheAssociation andagentatsaidaddressis:
Registered Agents,Inc. 7901 4th StN.Ste300 St.Petersburg,FL 33702 813-575-1161
ARTICLEII SEAL
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ARTICLEIII
POWERS
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The Directorsof the Association and theoperation of the Association itself shallbe governed bytheBy-laws. Pursuant to Section723.075(1),FloridaStatutes,(TheFloridaMobileHomeAct),theAssociationshallbetherepresentativeofallofthe MobileHomeOwnersin theParkinallmattersrelatingto Chapter723,FloridaStatutes.
ARTICLEIV MEMBERSHIP
Section1. MEMBERS. AllpersonsowningmobilehomeslocatedinFairwaysCountryClub,14205EastColonialDrive, Orlando,Florida32826,shallbecomemembersintheAssociationbysigningtheRegistrationForm(seeArticleV,Section8).
Clarification: Owners become members of the Association by signing a “FHAOI Membership Registration Form”and are considered “members in good standing” as long as current owner of residence in Fairways Country Club All recorded owners sign and all are members. One owner/member becomes the designated voter for the residence on all issues before the general membership. All Association members are eligible to serve on the Board and associated committees.
In Summary: To serve on the Board the person must be a registered owner and have signed the “FHAOI Membership Registration Form” to become a “member in good standing.” They do not need to be the designated voter for the household. No immediate family members or more than one resident ofa household mayserveon theboard duringaterm.
Section2. MEMBERSHIP-CERTIFICATES. No membership certificatesshallbeissuedbytheAssociation.
ARTICLEV MEETINGSOF MEMBERS
Section1. PLACEOFMEETINGS. MeetingsofthemembersshallbeheldattheMastersClubhouse,oratanyotherplace within theStateofFlorida thattheBoardofDirectorsormembers may select.
Section2. MONTHLYMEETINGS. MonthlymeetingsoftheassociationshallbeheldonthesecondThursdayofmonth unlesschangedbytheBoardofDirectors. Noticeofthedate,timeandplaceofallmeetingsoftheassociationshallbemade public.
Clarification: By-Laws state that the annual election of Officers shall be ratified on the firstThursday inNovemberunless it falls on a holiday and also that the current Directors can only serve for the twelve-month term. See Article IX, Section 3. The Board cannot defer the election beyond the twelve-month term of the Directors
Section3 SPECIALMEETINGS. SpecialmeetingsoftheassociationmaybecalledatanytimebythePresidentorbya majorityoftheBoardofDirectors. Specialmeetingsshallbeheldiftenpercent(10%)oftheregisteredmembersentitledto votesign,date,anddeliver oneormorewrittendemandsforthemeetingto theAssociationSecretary. Said demandsmust describethepurpose(s)forwhichthemeetingistobeheldandpostingproceduresshallcomplywithSection6ofthisarticle.
Section4 ACTIONBYWRITTENAGREEMENT. Thememberscanactbywrittenagreementwithoutmeetingonthe condition that the agreementis signed by at least fifty percent plus one (50% + 1) of the members entitled to vote and the agreementispostedinconspicuousplacesinFairwaysCountryClubwithinfourteen(14)daysafterthedateoftheagreement. The written agreementshallbefiledwiththeminutesofproceedingsofthe members.
Section5 NOTICEOFMEETINGS. Noticeofallregularandannualmeetingsofthemembers,statingtheplace,dayand hourofthemeeting,shallbepublishedinthe Eagle. Thenoticeofspecialmeetings,includingthepurpose(s)shallbeposted in conspicuous places in Fairways Country Club at least fourteen (14) days prior to the meeting. The notice of the annual meetingshallbeprovidedbySeptembertomembersatFairwaysCountryClubatleastfourteen(14)dayspriortothemeeting, andthedelivery thereofshallconstitutenotice.
Section6. AFFIRMATIONOFNOTICE. Publicationanddeliveryofthe Eagle shallconstituteofficialnotificationand compliancewith Section 6ofthisarticleoranyotherpublicnoticeprocedure
Section7 VOTINGRIGHTSANDREGULATIONS. Inanyregular,annual,orspecialmembershipmeeting,theowners ofa mobile home unitlocated inFairwaysCountryClubshallbeentitled to castone(1)votefor each unit. When aunitis owned by one(1)person, theright to vote shall be established bythe Registration Form signed by that person. If aunit is ownedbymorethanone(1)person,thepersonentitledtocastthevotefortheunitshallbeidentifiedasthedesignatedvoter
Commented [LF3]: Remove and replace with Meetings of the members shall be held in a location designated by the Board of Directors. Group 2 didn't know they could reserve a room and and have barb approve.
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byaMembershipRegistrationFormsignedbyalloftheRecordOwnersoftheunitandfiledwiththeAssociationSecretary.In theeventaunitisownedbyacorporationthepersonentitledtocastthevoteshallbedesignatedbyaRegistrationFormsigned by the officers of the corporation with the formalities required of a deed and filed with the Association Secretary. Such authorizationshallbevaliduntilitisrevoked,supersededbyasubsequentauthorizationoruntiltheownershipoftheunitis changedandrecorded. TheproperfilingofaRegistrationFormdesignatingthepersonentitledtocastthevoteofaunitisa condition precedentto that person'svote. In the event such authorization isnot on file thevoteof such owner shallnotbe considered. ForthepurposesofthisparagraphapurchaserunderaContractforSaleshallnotberegarded asan owner.
MembershipRegistrationformswillbevalidunlesschangeofownershipormemberdesirestochangeregisteredvoter. All membershipswillbeconfirmedasvalidthroughownershiprecordswithHometownAmericapriortothedeadlineforvoting eachyear.
Clarification: See Article IV, Section 1
Section8 PROXIES. Membersentitledtovotemayvoteinperson,byproxyorbytheirattorneyinfact. Allproxiesshall beinwritingandfiledwiththeAssociationSecretarybeforetheappointedtimeofthemeetinginordertobeeffective. Any proxygivenshallbeeffectiveonlyforthespecificmeetingforwhichoriginallygivenand/oranylawfullyadjournedmeetings thereof. Innoeventshallanyproxybevalidforaperiodlongerthanninety(90)daysafterthedateofthe firstmeetingfor whichitwasgiven. Every proxy shallberevocableatthepleasureofthememberexecutingit.
Aproxy,limitedorgeneralmaynotbeusedintheelectionofboardmembers,ingeneralelectionsorelectionstofillvacancies causedbyrecall,resignation,orotherwise. Boardmembersmustbeelectedbywrittenballotorbyvotinginperson. Should ballotelectionsbeheld,allsignaturesmustbeverified againstmemberregistrationforms.
Section 9 QUORUM. Thepresence in person orby proxy ofa majority of the members entitled to votewould normally constituteaquorumatallmembermeetings. ItisrecognizedthatAssociationmeetingswillrarely,ifever,haveaquorumfifty percentplusone(50%+1)ofallmembersentitledtovote. Therefore,thepresenceof25registeredmembersentitledtovote shallconstituteaquorum atallmembermeetings.
TheBoardofDirectorsshallseekmemberapprovalfortheBudget. WhiletheBoardofDirectorsdoeshaveauthoritytomake mostdecisionsaffectingtheAssociationanditsmembers,itisnotinthebestinterestofthemembersfortheBoardtoapprove an actionopposed by themembersin attendance ata meeting. Forexample: Ifa membership meetinghaving aquorum in attendanceinvolvesamotionforexpendituresexceeding$1,000andthatmotionisrejectedbythemembersentitledtovote, theBoardofDirectorsshall notapprovethatmotion.
Clarification: All expenditures not in the approved budget must be approved by a majority of the Board.
ShouldtheDirectorsdecidetopursueanymotion,theBoardofDirectorsmayreturnthemotionforreconsiderationatafuture meetingorsubmititforconsideration tothemembersentitledto vote.
Decisionsapprovedbyamajorityofmembersentitledtovoteatameetingorthroughaballotsenttoallregisteredmembersat whichaquorumispresent/receivedshallbetheactoftheAssociation. Atadulyorganizedmeeting,memberspresentmay continuetodo businessuntiladjournment even thoughmemberswithdrawleaving lessthan aquorum.
Section10 LITIGATION. Inallmattersinvolvinglitigation,theDirectorsshallfirstobtainapprovalofamajority,seventy fivepercent(75%)ofthemembershipentitledtovote. However,onlythosemembersvotinginfavorofalitigationissuethat passeswillberequiredtoprovidefinancialsupport. Intheeventofanyquestion,FloridaStatute723willtakeprecedence.
Section11 CONDUCT. AllmeetingsoftheAssociationanditscommitteesshallbeconductedinaccordancewithRobert's RulesofOrderandtheBy-lawsoftheAssociation. Intheeventthereareproceduralquestions,thepresidingofficershallrefer thequestiontotheParliamentarianforarulingthereon. IfnoParliamentarianhasbeenappointed,thepresidingofficershall makethe ruling. t
ORDER OFBUSINESS. Theorderofbusinessatallannualmeetingsofthemembersshallbeas follows:TOADDRESSNEEDSANDCONCERNSATLARGE
Section12 MINUTES. Minutesofallmeetingsofmembersshallbekeptinabusinesslikemannerandshallbeavailablefor inspectionbymembers,theirauthorizedrepresentatives,orBoardmembersatreasonabletimes. TheAssociationshallretain
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Commented [LF6]: group 2 felt that we should adapt mediation inlieu of litigation see 723.038 (723) does this mean that we canlisten to legal counsel just because people make a bad decision on the law suit ?
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Commented [LF8]: Group wanted this change - I though it redundant, since this is the primary reason for the BOD, my concern is that we are at risk from what whatever a resident thinks we are not acting on thier behalf.. leagle implication?
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A.Requiredannouncements¶
B.Rollcall¶
C.Proofof noticeofmeetingorwaiverof notice¶
D.Approvalofprevious meetingminutes¶
E.Reading of theTreasurer's report¶
F.Reportofofficers¶
G.Reportof committees¶
H.Election ofDirectors (ifelection tobeheld)¶
I.Unfinishedbusiness¶
J.NewBusiness¶
K.Specialannouncements (maybeat beginningof meeting)¶
L.Adjournment¶ ¶
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these minutes for a period of not less than five (5) years. Minutes containing changes in the By-laws will be retained indefinitely.
Section13 ADJOURNMENTS. Adjournmentofamembermeetingandthebusinesstobetransactedmaybedeclaredby announcementatthemeetinganddoesnotrequireadvancenotice. Reschedulingofanadjournedmeetingshallcomplywith Section6ofthis article.
Section 14 FIXING OF RECORD DATE. The determination of members entitled to vote shall be completed prior to August15th
Clarification: On August16th prior to the annual election the voting records are considered closed. Changes in designated voters after that date will not be valid for that election.
Section15. VOTINGLISTS. TheSecretaryoragenthavingchargeofthemembershipbooksoftheAssociationshallmake acompletelistofmembersentitledtovote.Suchlistshallbe keptonfileattheAssociationofficeandshallbeavailablefor inspectionbymembersduring usualbusinesshours. .
Clarification: This section applies to general meetings
ARTICLEVI
BOARDOFDIRECTORS: SELECTION-TERM OFOFFICE
Section 1. NUMBER. The business and social affairs of the Association shall be managed and governed by a Board of Directorscomposed ofnotlessthanseven(5)normorethanthirteen(7)Directors, noneofwhomneed bearesidentofthe State of Florida,butallof whommustbe members in good standing. If the By-laws are amended to changethenumber of Directors,anoddnumbershouldbeselectedtoavoid animpassewhen voting.
Section2. TERMOFOFFICE. ThosepersonsnamedintheArticlesofIncorporationasBoardmembersshallholdoffice andcomprisetheBoardofDirectorsuntilreplacedbyelectionofDirectorsatthefirstannualmeetingofthemembersentitled tovote,atwhichmeetinganelectionofBoardmembersfor(2)two-yeartermsshallstaggerd. Thereshallbenorestrictionson thenumberoftermsthatBoardmembersoftheAssociationmay serve.
Section3. REMOVAL-RESIGNATION: AnyBoardmembermayberemovedfromtheBoardbya2/3majorityvoteofthe BoardofDirectors.
AnyDirectormayresignatanytimebygivingwrittennoticetotheBoard,thePresident,ortheSecretary. Suchresignation shalltakeeffectonthedateofreceiptofsuchnoticeoratsuchtimeasspecifiedtherein.Theacceptanceofsuchresignation shallnotbenecessary tomake iteffective.
Intheeventofdeath,resignation,removalofaBoardmember,oranincreaseinthenumberofDirectors,thevacancymaybe filledbyanaffirmativevoteofamajorityoftheremainingmembersoftheBoard.ADirectorappointedtosuchvacancyshall serve for theremainderofthetermoftheOfficialreplaced.
Section4. COMPENSATION. NoBoardmembershallreceivecompensationforanyservicerenderedtotheAssociation. However, anyBoardmembermay bereimbursedforactualexpensesincurredintheperformanceofduties.
Section5. FIDUCIARYDUTY. EachmemberoftheBoardofDirectorshasafiduciarydutytothememberswhenactingon behalfoftheAssociation.
Section6,IMMUNITYPROVISION. Thereshallbenopersonalliabilityonthepartof,andnocauseofactionofanynature shallariseagainstanymemberoftheBoardofDirectorsbythemembersoftheFHAOI,foranyactiontakenbytheBoardof Directorsintheperformanceoftheirduties,powersorresponsibilitiesinconductingthebusinessoftheFHAOIandwithinthe framework oftheBy-LawsandArticlesof Incorporation.
ARTICLEVII
BOARDOFDIRECTORS: NOMINATIONANDELECTIONOFDIRECTORS ═══════════════════
Section1. NOMINATION. AttheJuneregularmembershipmeetingthePresidentshallappointanominatingcommitteeofa
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Deleted: ofthemembersentitledto vote. A specialmeetingof the membershiptorecall a memberor members of theBoardof Directors mustfullycomply withArticleV, Section 4:Special Meetings. ¶
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minimumofthree(3)membersanddesignateonethechairperson. Thiscommitteeshallsubmitaslateofcandidatesatthe AugustregularBoardmeeting Thenominationswillbeacceptedfromthefloorandshallbevalidwiththeacceptanceofsaid individualeitherinpersonorinwriting.ThecompleteslateshallbepublishedinSeptember Ballotsandenvelopes,including thenamesof allof theabovecandidates, shallbedeliveredto registered members
Recommendation: The chairperson of the Nominating Committee will be responsible for Selection of an individual to conduct the election.
Section 2. ELECTION. The election of the Board of Directors shall be by secret written ballot. Each ballot shall be completedandplaced intheaccompanyingenvelope.Theenvelopemustindicate the lotnumber and theprintedname and signatureofthehomeowner. Thevoteofthememberswillbeconsideredthepopularvote Thereisnoprovisionforwrite-in candidates. The ballots will be counted and validated by an outside consultant in order to maintain the secrecy of each individual'svote.
Iftwoormorecandidatesreceivethesamenumberofvotes,thewinnerwillbedeterminedbychance(coinflip,ordrawof straws, etc.)
ApersonwhohasbeenconvictedofafelonyinthisstateorinaUnitedStatesDistrictorTerritorialCourt,orwhohasbeen convictedofanyoffenseinanotherjurisdictionwhichwouldbeconsideredafelonyifcommittedinthisstate,maynotseek electiontotheboardandisnoteligibleforboardmembershipunlesstheperson’scivilrightshavebeen restoredforatleast five(5)yearsbeforethedateonwhichthepersonseekselectiontotheboard. Thevalidityofanactiontakenbytheboardis notaffected ifitislaterdeterminedthatamemberoftheboard isineligible forboard membership.
Clarification: See Article V, Section 3.
ARTICLEVIII
BOARDOFDIRECTORS: MEETINGSOFDIRECTORS
Section1. REGULARMEETINGS. RegularmeetingsoftheBoardofDirectorsshallbeheldataminimumof(6)timeper year and not more than 12.,unless changed by the Board of Directors. Notice of the date, time, and place of all regular meetingsoftheBoardofDirectorsshall bemadepublic.
Section2.SPECIALMEETINGS. SpecialmeetingsoftheBoardofDirectorsshallbeheldwhencalledbythePresidentof theAssociation,orbyanytwo(2)Boardmembers,withatleastthree(3)daysnoticetoeachDirectorofthedate,time,and placeofthemeeting. NoticeofspecialmeetingsshallbepostedinconspicuousplacesinFairwaysCountryClubatleastfortyeight(48)hoursinadvance.Thenoticeofspecialmeetingsshallcontain thepurpose(s)ofthe meeting.
Section3. EMERGENCYMEETINGS. Emergency meetingsoftheBoardofDirectorsshallbeheldwhen calledbythe Presidentofthe Association, orbyany two (2) Board members. Emergency meetingsof the Board ofDirectorsmay be in person,bytelephoneconferenceorvideoconferencing. AnaffirmativevoteofamajorityoftheBoardshallbeconsideredto be the action of the Board. Minutesof any emergency meeting of the Board, whether by telephone conference, telephone polling,videoconferencingorotherwise,shallbefiledbytheSecretaryorotherdesignatedofficer,andthecorrectnessofthe minutes shallbe certified by those attending themeeting. The residentsshallbe informed of the resultsat thenext regular meetingand/orpublicnotification.
Section4. CATASTROPHICEMERGENCIES. Inadditiontotheaboveprovisions,ifacatastrophicemergencyexistsand aquorumofthecorporation’sBoardofDirectorsoroftheMembershipcannotreadilybeassembledduetotheemergency, these by-laws and the powers of the Board of Directors shall include the provisions for emergency by-laws in Section
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617.0207,FloridaStatutes,and thepowersgrantedin Section 617.0303,FloridaStatutes.
Catastrophic emergencies include but are not limited to hurricanes, tornados and pandemics. During the period of such emergency,theBoardofDirectorsshallhavethepower,attheBoard’ssolediscretion,may abate,postpone,orcancelAnnual Meetings,ElectionsandothermeetingsoftheBoardortheMembership. Becauseofandduringtheemergency,meetingsof theBoardofDirectorswouldnotbeopentomembers,homeowners,ortheirrepresentatives. TtheBoardshallrequiresuch otheractionsasnecessary tocontinue thesuccessfuloperationoftheAssociation.
Section5. MEETINGSBYTELECOMMUNICATIONS. ABoardoraCommitteemembersparticipationinameetingvia telephone,real-timevideoconferencing,orsimilarreal-timetelephonic,electronic,orvideocommunicationcountstowarda quorum,andsuchmembermayvoteasifphysicallypresent. AspeakershallbeusedsothattheconversationofthoseBoard orCommitteemembersattendingbytelephonemaybeheardbytheBoardorCommitteemembersattendinginperson,aswell as by members present at the meeting. Members of the Board of Directors of Committees may use email as a means of communication butmaynotcastavoteon an Associationmatterviaemail.
Section 6. ACTION BY WRITTEN AGREEMENT. The Board of Directors may act or render decisions by written agreementwithoutmeetingontheconditionthatthewrittenagreementisapprovedandsignedbyalloftheBoardofDirectors. The residentsshallbeinformed oftheresultsofthesemeetings atthenextregular meeting
Section 7. OPEN/CLOSED MEETINGS. All meetings of the Board of Directors shall be open to all members of the Association. TheaboverequirementdoesnotapplytomeetingsbetweentheParkownerandtheBoardofDirectorsoranyof the Board’s Committee’s, Board orCommittee meetingsheld for thepurposeof discussing personnelmatters, ormeetings betweentheBoardofCommitteeandtheAssociation’sattorneywithrespecttoproposedpotentialorpendinglitigation,when themeetingisheldforthepurposeofseeking orrendering legaladvice.
Clarification: All committee meetings are open to members of the Association.
Section8. QUORUM. A majority ofthe Directors shallconstituteaquorumforthetransactionofbusiness. Every actor decision done or made by a majority of the Directors present at a duly held meeting at which a quorum is present shall be regardedastheactoftheBoard. IfatanymeetingoftheBoardthereshallbelessthanaquorumpresent,themajorityofthose presentmayadjournthemeetinguntilaquorumispresent. MembersoftheBoardofDirectorsshallbedeemedpresentatany meetingheldbytelephoneconferenceorsimilarcommunicationsequipmentwhereallpersonsparticipatinginthemeetingare abletoheareachother.
Clarification: Fifty percent plus oneof the Directors currently on the Board constitutes the quorum required fortheBoard to take action on an issue. General informational meetings may be conducted without a quorum present.
Section 9. WAIVER OF NOTICE. A Board member may waive in writing notice of aregular or special meeting of the Board of Directors either before or after the meeting, and his waiver shall be deemed the equivalent of getting notice. Attendance of a Board member at any meeting shall constitute waiver of notice of that meeting unless the Board member attendswiththe expresspurposeofobjectingtothetransactionofbusinessorifthemeetinghasnotbeenlawfullycalledor convened.
Section10. MINUTES. MinutesofallmeetingsoftheBoardofDirectorsshallbekeptinabusinesslikemannerandshallbe availableforinspectionbymembers,theirauthorizedrepresentatives,orBoardmembersatreasonabletimes. TheAssociation shallretaintheseminutesforaperiodofnotlessthan five(5)years. MinutesofmeetingscontainingchangesintheBy-laws shouldberetained indefinitely.
Section11. BUDGET. TheTreasurershallsubmitaninterimannualbudgetforapprovalattheBoardofDirectorsmeetingin December. and submit an approved budget and make available to the general membership for acceptance at the January meeting.TheincomingBoardmayapprovetheinterimbudgetattheJanuarymeetingasthepermanentbudget. theincoming Boardmay decidetoprepareanewbudget,.
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Commented [LF10]: Mark, please review I had an X to remove but not notes as to why
Deleted: Anabsent Board member mayjoininthe actionof a meetingof theBoardbysigningtheminutes thereof andsuch signing shallconstitutethepresenceof suchBoardmemberfor the purposeof determining aquorum. Ifatany meetingo
Deleted: At anymeetingthatreplaces apreviously adjourned meeting,anybusiness whichmighthavebeentransactedatthe original meetingmaybetransacted. In the caseofadjournmentofa meeting,nofurthernoticeof theadjournedmeetingneedbegiven unlessotherwise determinedby theBoard.
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Section 12 ACQUISITION CHAIRPERSON. The Board shall appoint, within six (6) months of incorporation, a committee to develop a plan to purchase Fairways Country Club which complies with Florida Statute 723, Right of First Refusal.
ARTICLEIX BOARDOFDIRECTORS-OFFICERS
Section1. OFFICERS. TheAssociationOfficers(President,VicePresident,Secretary,Treasurer)andBoardofDirectors shall be one and the same and shall consist of the following: President, Vice President, Secretary, Treasurer, Director of DirectorofSocialActivities
Section2. ELECTIONOFOFFICERS. Tabulationofballotsshallbetabulatedbyindividualdesignatedbynominating committeechairandwillbepresentedattheannualmeetingwhichisheldonthefirstThursdayinNovember. TheBoardof Directorsshallthen ratifytheelection resultsforthe record.
Section3. TERM. TheBoardofDirectorsshallbeelectedannually,withtheirelectionvalidatedbytheoutgoingBoardof Directors and all shall hold office until successors are duly elected and ratified unless they resign, are removed, or are otherwisedisqualified to serve.
Section4. COMMITTEES. TheBoardmayappointregularandspecialcommitteestoserveforpurposesdesignatedbythe BoardandforsuchtermsasdeterminedbytheBoardandwilloverseespecificactivitiesaddeemednecessarybytheofficers.
Section 5. MULTIPLE OFFICES. No person shall hold more than one of the following offices during the same term: President,Vice-President, Secretary,orTreasurer.
Section6. DUTIES. TheBoardofDirectors,inadditiontothedutiesspecificallysetforthherein,shallperformtheduties customarily vested in those offices. Each office has a job description to further explain these duties. The President, Vice President, Secretary and Treasurer may temporarily act and exercise duties as may be assigned by the Board of Directors; includingreceiving,depositing,anddispensingfunds.Theirbasicdutiesareasfollows:
Recommendation:That all Directors submit to thePresidentthenamesoftheirCommittee membersand obtainapprovalof the Board. The exception would be the Director of Golf since those committee members are designated in the By-Laws. It is further recommended that job descriptions should be reviewed by each Board and updated as necessary. These job descriptions should be provided to the chairman of the nominating committee for distribution to the nominees.
Per723.0781BoardMemberTrainingProgram
1) Within90daysafterbeingelectedorappointedtotheboard,anewlyelectedorappointeddirectorshallcertifybyan affidavit in writing to the Secretary of the association that he or she has read the association’s current articles of incorporation,by-laws,andmobilehoepark’sprospectus,rentalagreement,rules,regulations,andwrittenpolicies; thatheorshewillworktoupholdsuchdocumentsandpoliciestothebestofhisorherability;andthatheorshewill faithfully dischargehisorher fiduciaryresponsibilitiestothe association’smembers.
2) Inlieuofthiswrittencertification,within90daysafterbeingelectedorappointedtotheboard,thenewlyelectedor appointeddirectormaysubmitacertificateofhavingsatisfactorilycompletedtheeducationcurriculumapprovedby thedivisionwithoneyearbeforeor90daysafterthedateofelectionorappointment. Theeducationalcertificateis valid anddoesnothaveto beresubmitted aslong asthedirectorserveson theboardwithoutinterruption.
3) Adirectorwhofailstotimelyfilethewrittencertificationoreducationalcertificateissuspendedfromserviceonthe board until he or she complies with this section. The board may temporarily fil the vacancy during the period of suspension.
4) Thesecretaryoftheassociationshallretainadirector’swrittencertificationoreducationalcertificateforinspectionby the members for five (5) years after the director’s election or the duration of the director’s uninterrupted tenure, whichever is longer. Failure to havesuch written certification or educational certificate on file does notaffect the validityofanyboard action.
Deleted: Section12. PARLIAMENTARIAN. TheBoardmay appointaparliamentarianwhoseduties shallbeprescribedbythe Board.¶
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Commented [LF11]: Discussed using Chair assignments to back fil other board positions, it was felt that the Social Director played a bigger impact on the community from a social and fiduciary responsibility. It would also allow future BOARDs to go up to 7 if they deemed necessary.
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Deleted: ,Director of Halls, Directorof Golf,Director ofArea Representatives andBulletinBoards,andDirectoratLarge. All Officers shallbemembers oftheBoardofDirectors
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Commented [LF13]: Bill Maher, can you check 723 to see if this in line
Commented [LF14]: Example the Safety Initiative
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Commented [LF15]: Check 723 for retention
5) This section becomes effective on December 6, 2018. Any member of the board of directors of a homeowners’ associationnotincompliancewiththerequirementsofthissectionmaynotbeconsideredinviolationofthissection untilafterDecember6,2018.
A. President: The President shall preside at all meetings unless President designates another board member; see that orders and resolutions of the Board are carried out; sign checks and have all of the powers and duties which are usuallyvestedin theoffice ofthePresidentofacorporation.
B. VicePresident: TheVicePresidentshallactintheplaceandsteadofthePresidentintheeventofabsence,inabilityor refusaltoact:actasEditorof the Eagle andexerciseanddischargesuchotherdutiesasmaybeassignedbytheBoard ofDirectors.
C. Secretary: TheSecretaryshallrecordthevotesandkeeptheminutesofallmeetingsandproceedingsoftheBoardof Directors and of the members, serve notice of meetings of the Board of Directors and of the members, keep appropriate current records showing the members of the Association together with their addresses, post pertinent meetingactivities in the Eagle and perform suchother dutiesasmay be assignedby theBoardofDirectors.
D. Treasurer: The Treasurer shall prepare a budget in accordance with Article VIII, Section 9. The Treasurer or designatedagentappointedbytheBoardshallreceiveanddepositinanappropriatefinancialinstitutionaccountsall monies of the Association. The Treasurer shall disburse such funds as directed by resolution of the Board of Directors;signallchecksoftheAssociation;andkeepproperaccountingrecords.Afinancialreportshallbepresented atallmonthlymembershipmeetingsandacopywillbeprovidedforreviewattheAssociationofficeduringregular office hours. This report shall follow general accounting classifications. The written report should consist of a startingbalance,a listofall incomeand expenseaccountsandanend-of-periodbalance.
Afinancial review committee of at least three (3) non-board membersshallbe appointed,with the approval ofthe board,bythePresident.Financialrecordsmayalso beauditedatthe discretionoftheBoard. In the eventthree(3) non-boardmemberscannotbeobtained,theBoard mayhire an outsideAgentor Agencyto perform the review.
Commented [LF16]: We don’t do leases or mortgages only if we owned the land and wanted to levy lot rent.
Deleted: signall leases, mortgages, deeds andotherwritten instrumentsif determinedby resolution oftheBoard;
Deleted: and promissorynotes;
Commented [LF17]: Should we remove the text re VP in charge of Eagle? Would it be easier to have the Board appoint an Editor? or possibly have a outside person act in this capacity?s
Deleted: shallrepresent
Deleted: ontheBoard;
Deleted: ,keeptheCorporateSealof theAssociationandaffixit onallpapers requiringsaidSeal,signchecks
Commented [LF19]: Verify that this doesn’t change
Deleted: temporary
Deleted: and promissorynotes
Deleted: A semi-annualreview oftheAssociationbooks shallbe made at mid-year and atthecompletion ofeachfiscalyear.
Deleted: and annual
Deleted: A condensedstatementshallbepublishedquarterly inthe Eagle
Deleted: E. TheDirectorof theHomeowners Committeeshall chair aCommitteeto address issues ofageneralcommunitynature. TheDirectorwill address questions and concerns with Hometown Americapriortothemonthlymeeting.¶
¶
ARTICLEX ACCOUNTINGRECORDS;FISCALMANAGEMENT;ASSESSMENTS
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Section 1. BOOKS AND RECORDS. The Association shall keep correct and complete books and records of account includingallreceiptsandexpenditures. ThebooksandrecordsoftheAssociationshallbeopentoinspectionbymembersor their authorized representatives at reasonabletimes. Receipts shallbe retained by the Treasurer until audited before being madeavailableforgeneralinspection,butmaybeinspectedbytheBoardatanytime. Authorizationasarepresentativeofa membermustbeinwritingandsignedbythepersongivingtheauthorizationanddatedwithinthirty(30)daysofthedateof the inspection. Written summaries of the accounting records may be made available to the members. Records, if made available,shallincludea recordofallreceiptsand expenditures. Mustbekeptfor7years.
Deleted: F
Deleted: TheDirectorofNeighborhood Watchshallchair a committeeofnomorethan three(3)persons. This committeeshall maintainandensurethelongevityof theNeighborhoodWatch programthroughoutthecommunity (Fairways CountryClub
Deleted: TheDirectorofSocialActivitiesshall beresponsiblefor thesocialandrecreationalactivitiesof theAssociation. ¶ ¶ H. TheDirector ofHalls shallbe responsibleforschedulingthe useof;theopeningandclosing ofrecreation halls;inventoriesand records ofallFHAOIproperties;andjurisdictionoverrelated storageareas. ¶
¶ I. TheDirector ofGolf shallchair the GolfCommitteewhich will meetmonthly withmanagementconcerningallitems pertainingto golf. To staffthecommittee, theMen’s, Women’sandCouples Leagueseach shallprovidetwo(2)representatives. Thechairperson shallselectuptotwo (2)members atlargeasrepresentativesof the golfing communityto thecommittee.¶
¶ J. TheDirectorofAreaRepresentatives and Bulletin Boardsshall chair acommitteeof AreaRepresentatives. TheArea Representatives shallbenominatedbytheDirector ofArea Representatives andBulletinBoardsandconfirmed bytheBoardof Directors.¶
Section2. FISCALYEAR. In administering thefinancesoftheAssociation,thefollowingprocedures shallgovern:
A. Thefiscalyearshallbethecalendaryear.
¶ K. OneDirectorAt Large. This Director shallassist,asneeded,on specialprojectsandspecial assignments at thedirectionof the Board. Shallsignandsubmitthe‘FloridaStatues723Board MembersTrainingProgramFHAOICertificate andshallbe responsiblefor allFloridaStatute723 issues. This Officershallact as liaisonwiththeFederatedHomeownersAssociation (FMO) and recommendtotheBoardanycourseofaction.¶
¶ L. TheimmediatePastPresident mayattendandparticipatein Boardmeetings in an advisory capacity, butshallnothavevoting rights atBoard meetings.…
B. Moniesreceived andexpenses incurredina calendaryearshallbeconsidered asincome and expensefor that calendaryear.
Section3. ANTICIPATEDREVENUE-DEFICIT. TheBoardshallnotberequiredtoanticipaterevenuefromorexpend fundsto pay for operating expensesnotbudgeted whichexceed budgeted items. TheBoard is not authorized to engage in deficitspending.
Section4 DEPOSITORY. ThedepositoryoftheAssociationshallbesuchfinancialinstitution(s)designatedbytheBoardof DirectorsinwhichthemoniesoftheAssociationshallbedeposited. Withdrawalofmoniesfromsuchaccountshallonlybeby checkssignedby personsauthorized bytheBoard.
ARTICLEXI
FIDUCIARYRELATIONSHIP
Section 1. PERFORMANCE. The Officers and Directors of the Association shall have a fiduciary relationship to the members. Directorsshallperformtheirbasicduties,includingdutiesasamemberofanycommitteeonwhichtheymayserve in good faith andin amanner, they believe to bein thebest interestsofthe Association. Inperformingtheirduties,Directorsshallbeentitledtorelyoninformation,opinions,reportsorstatements,includingfinancial statements andotherfinancialdata, in each casepreparedorpresentedby:
A. OneormoreofficersoremployeesoftheAssociationwhomtheDirectorreasonablybelievestobereliableand competentinthematterspresented.
B. Counsel, public accountants or other persons regarding matters which the Director reasonably believes to be within suchperson'sprofessionalknowledgeor expertise.
C. A committee on which they do not serve, duly designated in accordance with a provision of the Articles of Incorporation or the By-Laws, as to matters within its designated authority, which committee the Director reasonablybelieves to meritconfidence.
Directors shall not be considered to be acting in good faith if they have knowledge concerning the matter in question that would causesuchreliancedescribed abovetobeunwarranted.
Directorswhoperformtheirdutiesincompliancewiththissectionshallhavenoliabilitybyreasonofbeingorhavingbeena Director of the Association. The Association may indemnify and hold harmless any Directors from liability for corporate action. All Directors and Association Representatives are expected to know and support the Articles and its Rules and Regulationswhenservingthemembership.
Section 2. PRESUMPTION OF ASSENT: A Director of the Association who is presentata meeting of its Directors at which action on any Association matter is taken shall be presumed to have assented to the action taken unless the Director votesagainstsuch action orabstains from voting.
Deleted: Section3. ASSESSMENTS. It is importanttonotethat assessments areNOT anticipatedand shallbeconsideredonlyinan emergencysituation. Beforetaking any action,thereasonsshallbe presentedto thegeneralmembership. A voteoffifty percentplus one(50% +1) of the members entitledtovote isrequiredfor approval. ¶
Deleted: 4
Deleted: 5
ARTICLEXII INDEMNIFICATION
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TheAssociationmaybeempoweredtoindemnifyanyOfficerorDirectororanyformerOfficerorDirector,byamajorityvote ofaquorumofDirectors,orbyamajorityvoteofaquorumofmembersentitledtovote,whoarenotpartiestosuchaction, suitorproceeding,inthemannerprovidedinChapter617oftheFloridaStatutes. Ifsuchindemnificationisauthorizedbythe
Commented [LF20]: Have Bill M. explain this.
Directors or members, expenses incurred in defending such civil or criminal action, suit or proceeding may be paid by the Association in advance of the final disposition of such action, suit or proceeding, in the manner described in the Florida Statutesupon receiptof an undertaking by oron behalf ofthe Director, Officer, Employee, or Agentto repay suchamount unlesstheDirectorisfoundnotto beentitledto such indemnification.
ARTICLEXIII
AMENDMENT OFBY-LAWS
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TheseBy-lawsmaybeamendedbymajorityvotefiftypercentplusone(50%+1)oftheregisteredmembersentitledtovote whoarepresentatGeneralMeeting orwhohasgiven theirproxy ballotto amemberpresentatthemeeting.
ARTICLEXIV
AMENDMENTOFARTICLESOF INCORPORATION
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The Articlesof Incorporation of theAssociation may be amended bymajority vote fifty percentplusone(50% + 1) of the members entitled to vote. The notice of any meeting at which amendments of the Articles of Incorporation are to be considered shallcontain a statementthatamendments totheArticlesof Incorporation areontheagenda.
ARTICLEXV LOANS
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NoloansshallbecontractedonbehalfofthemembershipoftheAssociation,andnoevidenceofindebtednessshallbeissued in itsname,unlessauthorizedbyaresolutionofthe BoardofDirectorsandamajorityvotefiftypercentplusone (50%+1)ofthemembersentitledtovote.
ARTICLEXVI DEADLOCK
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Section1. SUBMISSIONTOARBITRATION. Shoulddeadlock,disputeorcontroversyariseamongmembersorDirectors of the Association in regard to matters of management and company policy or matters arising under the provisions of the ArticlesofIncorporationandshouldthemembers,byusingtheirlegalpowerandinfluenceasmembers,beunabletoresolve suchdeadlock,disputeorcontroversy,themattershallbe submittedbythe membersto arbitration.
Section2. DETERMINATIONBYARBITRATION. ShouldthemembersorDirectorsfailtoagreeonthescopeofthis provisionortheapplicationofthisprovisiontothedeadlock,disputeorcontroversyatissue,thescopeandapplicabilityofthis provisionshallbedeterminedbythe arbitrator.
Section3. NOTICE. Noticeshallbegivenbysuchobjectingordissentingmember(s)thatsuchdeadlockexistswithinfifteen (15)daysofsuchdeadlock,byregularmailwithproofofmailing,postageprepaid,addressedtotheremainingmember(s)at the addresseslistedon the Association books.
Section4. SELECTIONOFARBITRATOR. Themembersshallthenselectanarbitratorwithinsixty(60)daysofreceipt of such notice of deadlock, upon a majority vote fifty percent plus one (50% + 1) of the members entitled to vote. The membersshallreservetherightto replacethearbitratorbyamajorityvotefiftypercentplusone(50% +1)ofthemembers entitledtovote.
Section5. INABILITYTOSELECT. Should themembersbeunableto selectanarbitratoror asuccessor arbitrator,the deadlock,disputeorcontroversyshallberesolvedinaccordancewiththeFloridaArbitrationCode,Chapter682oftheFlorida Statutes.
Section6. FINALDECISION. Thedecisionofthearbitratorshallbefinalandbindinguponallmembers. Themembers shallvote asthearbitratordirects.
Section 7. ENFORCEMENT. To enforce these provisions, the arbitrator may obtain an injunction from a court having jurisdictiontodirect the memberstovote asthearbitratorhasdetermined.
Deleted: By-law changes shallbepublishedfor theprior two months inthe Eaglenewspaperof the officialvote. Ballots willbe distributedinthenewspaperandavailableatthe GeneralMeeting.
ARTICLEXVII RULESOFCONDUCT ATGENERALMEMBERSHIP MEETINGS
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TheBoardorthePresidentshallretaintheauthoritytoremovemembersfrommeetingsiftheirconductisdisruptiveandcould causecancellationofthemeeting. Thisincludes,butisnotlimitedto removalforfailuretodesistfromvideo-taping(ifthe individual being taped objects) audio-taping, loud behavior, etc. In an extreme case, if the individual refuses to leave the meeting,thiscould resultin arrestoftheoffendingparty(s).
Shouldanyactionbeconsiderednecessary,amotionbytheBoardand/ormembersforanaffirmativevoteisrecommended beforeactionistaken. Shouldapprovalforactionnotbeobtained,theBoardmay adjournthemeeting.
ARTICLEXVIII INTERESTEDDIRECTORS
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CONFLICTOFINTEREST. NocontractorothertransactionbetweentheAssociationandoneormoreofitsDirectors,or betweentheAssociationandanyothercorporation,firm,associationorotherentityinwhichoneormoreofitsDirectorsor Officersarefinanciallyinterested,shallbepermitted.
DATED: September2,2021
Iherebycertifythattheforegoingisa trueand correctcopyoftheBy-lawsasadoptedbytheBoardofDirectors attheirmeetingheld onSeptember2,2021.
By: _________________________________ MarkKornmann,President