CIV 403W Final Presentation copy

AY Ri OADW m p r o v e m e n t

CIV 403W | Spring 2025 | Group 3

Table of Contents 1. Project Team & Organizational Structure 1.1 Prime Contractor and Subcontractors 1.2 NYSDOT Stakeholders and Project Oversight 1.3 Contractor Staff Roles and Organizational Chart 2. Legal and Regulatory Review 2.1 Governing Laws and Highway Codes 2.2 Stormwater and Environmental Compliance 2.3 Hazardous Waste Monitoring and Disposal 2.4 Traffic Control and Maintenance Requirements 2.5 Utility Relocation and Proximity to Waterways 2.6 Wage Rates and Labor Regulations 3. Project Scheduling and Work Breakdown Structure 3.1 Task-Level WBS (Two-Tier Structure) 3.2 Critical Path and Precedence Relationships 3.3 Schedule Acceleration Opportunities 4. Heavy Equipment Selection and Use 4.1 Selected Equipment Overview 4.2 Productivity Rates and Operational Roles 4.3 Estimated Durations and Integration 5. Conceptual Estimate and Cost Basis 5.1 Reference Project Summaries 5.2 Cost Comparison and Unit Rates 5.3 Key Takeaways from Benchmarks 6. Specification Review of Major Cost Items 6.1 Top Five Cost/Quantity Line Items 6.2 Cost Impact on Construction Phasing 6.3 Value Engineering Opportunities 7. Project Safety and Risk Management Plan 7.1 Traffic Control and Public Safety 7.2 OSHA Excavation and Trenching Compliance 7.3 Personal Protective Equipment (PPE) Protocols 7.4 Utility Conflict Zones and Mitigation 7.5 Daily Safety Meetings and Incident Response 8. Lean Construction Implementation 8.1 Just-in-Time Deliveries 8.2 Downtime and Labor Optimization 8.3 Material Waste Reduction 8.4 Continuous Improvement and Metrics 9. Appendices A. Project Plans and Proposal Sheets B. Equipment Specification Sheets C. Project Organizational Chart D. Safety Planning Checklist E. Estimating References and Cost Data

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CIV 403W | Spring 2025 | Group 3

0 Introduction and Opening Remarks The New York State Department of Transportation (NYSDOT) has approved the design proposal for the reconstruction of NY Routes 242 and 353 within the Village and Town of Little Valley in Cattaraugus County, New York. This report will detail the construction management strategy, project scheduling, and site layout related to the execution of this roadway reconstruction project, all of which will be performed in compliance with applicable New York State laws, NYSDOT specifications, and local regulations. The state has awarded this project to a qualified contractor who will oversee all aspects of construction and project delivery.

We, the contracting team for the NY Routes 242 and 353 Highway Reconstruction Project, are honored to have been selected to carry out, manage, and deliver this infrastructure improvement effort. The following preconstruction report outlines our planned approach for construction and management throughout the life of the project. This includes descriptions of the work to be completed, key responsibilities of the construction and design teams, compliance with safety and environmental standards, the construction schedule and activity sequencing, selected materials and equipment, conceptual cost estimation, value engineering evaluations, and lean construction principles that will be applied to improve efficiency. This document serves as the foundation for how the project will be executed in the field.

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CIV 403W | Spring 2025 | Group 3

0.1 Key Takeaways *NYSDOT has approved the reconstruction project for NY Routes 242 and 353 in Little Valley, Cattaraugus County. *A qualified contractor has been selected to manage and execute the project per state and local regulations. *The preconstruction report outlines the construction strategy, scheduling, and site layout. *It details roles of the construction and design teams, safety and environmental compliance, and activity sequencing. *Selected materials, equipment, cost estimates, and value engineering assessments are included. *Lean construction methods will be applied to enhance project efficiency. *The report serves as a guide for field execution of the project.

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CIV 403W | Spring 2025 | Group 3

1 Site Map - NYS Location

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CIV 403W | Spring 2025 | Group 3

1.1 Site Location Description The NY Routes 242 and 353 Highway Reconstruction Project is a roadway improvement initiative located in Cattaraugus County, New York, within the Town and Village of Little Valley. The project involves reconstruction of deteriorated pavement sections, installation of new subbase materials, resurfacing with hot mix asphalt, and upgrades to the drainage infrastructure to improve stormwater management. Additional scope items include replacement of curbs and sidewalks to meet ADA compliance, turf establishment for erosion control, and implementation of temporary traffic control measures to maintain vehicular and pedestrian safety throughout construction.

The project is managed in accordance with NYSDOT standards and is intended to enhance roadway safety, ride quality, and long-term durability for the region’s transportation network.

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CIV 403W | Spring 2025 | Group 3

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CIV 403W | Spring 2025 | Group 3

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CIV 403W | Spring 2025 | Group 3

1.2 Key Takeaways Location: The project is situated in the Town and Village of Little Valley, Cattaraugus County, NY. Scope of Work: Includes pavement reconstruction, subbase installation, asphalt resurfacing, and drainage upgrades.

ADA Compliance: Curbs and sidewalks will be replaced to meet current ADA standards.

Erosion Control: Turf establishment is planned to manage erosion and stabilize disturbed areas.

Traffic Management: Temporary traffic control will be implemented to ensure safety during construction.

Standards: All work will be performed in compliance with NYSDOT guidelines.

Project Goals: Improve safety, ride quality, and extend the service life of the transportation infrastructure.

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CIV 403W | Spring 2025 | Group 3

2

Legal and Regulatory Review 2.1 Jurisdiction and Codes Governed under Highway Law Sections 10(25), 12, and 46 NYSDOT Standard Specifications (Effective: January 1, 2025) 2.2 Stormwater and Erosion Control Implements SWPPP compliance via: Temporary seed and mulch (3,609 SY) Check dams, gravel bag inlet protection Biodegradable sediment filter logs (per Proposal Book 1) 2.3 Hazardous Waste Considerations Environmental testing for: Petroleum contamination, PCBs, TPH, diesel/gasoline range TCLP testing for hazardous waste determination Item 205.050201: 40 tons of contaminated (non-hazardous) soil disposal 2.4 Wage Regulations Davis-Bacon Act: Federal prevailing wage enforcement Cattaraugus County Rates: Truck Drivers: $46.21/hr + fringe Equipment Operators: $43.39–$47.89/hr Executive Order 14026: $17.20/hr minimum wage floor where applicable 2.5 Maintenance of Traffic (MOT) Alternating one-way traffic with certified flaggers during active hours Full two-lane traffic restored during non-working hours Staged subbase and paving phasing per MOT plans (see B.P. drawings) 2.6 Utilities and Waterways Major utility coordination required for gas, water, and electric systems No protected waterways identified; general NYSDOT drainage rules apply

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CIV 403W | Spring 2025 | Group 3

3 Conceptual Estimate (Benchmark Projects)

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CIV 403W | Spring 2025 | Group 3

4 Heavy Equipment Selection

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4.1

Heavy Equipment Continued

CAT AP555F https://www.youtube.com/shorts/zpkKwctUwa0

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CIV 403W | Spring 2025 | Group 3

4.2

Heavy Equipment Justification Cat 336 Excavator *Selected for general excavation due to its high cycle efficiency and reliable output of 300 CY/hr. *Ideal for bulk earthmoving in roadway widening and subbase prep. *Projected to complete primary excavation within 5 workdays, minimizing equipment standby time.

Volvo EC950F (Alternate) *Reserved for deep cut zones where higher breakout force is required. *Offers increased reach and capacity at 450 CY/hr, deployed as needed for subsurface removal in tight phases.

Cat AP555F Paver *Chosen for asphalt placement based on its consistent laydown rate of 500 tons/day. *Well-suited for NYSDOT paving widths and thermal management requirements. *Enables completion of paving operations within 6 days, assuming two lifts.

Hamm HD+ 120i Roller *Used for asphalt compaction across both binder and top course. *Delivers 20,000 SY/day compaction, ensuring density targets are met in two rolling days. *Smooth-drum vibration matches NYSDOT compaction specs for flexible pavements.

Komatsu WA380 Loader *Utilized for material handling and subbase operations at 400 CY/day. *Transfers aggregates efficiently from stockpile to paver or subbase zone. *Supports continuous placement across a 3-week production window without bottlenecks.

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CIV 403W | Spring 2025 | Group 3

5 Project Staffing and Organizational Structure 1.1 Prime Contractor & Subcontractors Prime Contractor: [Insert Firm Name] Key Subcontractors / Consultants: Surveying Consultant Electrical Systems Contractor Pavement Marking and Signage Subcontractor 1.2 NYSDOT Key Personnel Engineer-in-Charge: Title: [TBD] Agency: NYSDOT Region 5 – Cattaraugus County Design Job Manager: Name: Robert Schaller, P.E. Role: Oversight of technical design compliance Project Management Group: Designation: NYSDOT Group 3 1.3 Contractor’s Project Team (Direct Supervision) Field Superintendent – Oversees daily site operations and coordination Scheduler – Maintains and updates project schedule Estimator – Tracks cost projections and quantity variances Safety Coordinator – Enforces project safety protocols and conducts audits (Insert organizational chart here to visually depict reporting structure, note to group)

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CIV 403W | Spring 2025 | Group 3

5.1 Organizational Chart As Project Manager for the NY Route 242 and Route 353 Reconstruction Project in Little Valley, I oversee all on-site activities and ensure full compliance with NYSDOT standards. I report directly to the NYSDOT Engineer-in-Charge and maintain close coordination with the Design Job Manager, Mr. Robert Schaller, P.E. My supervisory responsibilities include direct oversight of the field superintendent, scheduler, estimator, and safety coordinator. Together, we manage field operations, cost control, schedule adherence, and site safety. I also serve as the primary liaison with subcontractors—such as National Fuel Gas—to coordinate utility relocations and maintain continuity in the construction schedule.

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CIV 403W | Spring 2025 | Group 3

5.2 Key Roles and Description Project Manager Provides overall leadership and direction for the project. Acts as the primary liaison between the contractor, NYSDOT, and key stakeholders. Ensures that the project is delivered on schedule, within budget, and in compliance with all applicable standards and contract documents.

Field Superintendent Directs all field operations on-site, including labor, subcontractors, and equipment. Ensures that work is executed efficiently, safely, and according to plans and specifications.

Scheduler Develops and maintains the master construction schedule using CPM methodologies. Provides ongoing analysis to ensure timely project delivery and milestone tracking.

Estimator Responsible for preparing detailed cost estimates for labor, materials, and equipment based on bid items and historical unit prices. Supports budgeting, procurement, and value engineering.

Safety Coordinator Ensures strict adherence to OSHA, NYSDOT, and internal safety standards.

Proactively manages risk and fosters a culture of safety on the job site.

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CIV 403W | Spring 2025 | Group 3

5.3 Key Responsibilities Project Manager - Oversee all phases of the project from mobilization to final closeout - Serve as the principal point of contact for NYSDOT, local agencies, and stakeholders - Manage budgets, approve change orders, and implement risk mitigation strategies - Lead coordination meetings and resolve design or construction conflicts - Ensure project compliance with NYSDOT specifications, environmental regulations, and legal requirements Field Superintendent - Assign daily tasks to crews and subcontractors - Coordinate field operations to maintain schedule and quality standards - Monitor site productivity and resource utilization - Conduct daily site inspections and manage resolution of field issues - Enforce safety protocols and coordinate with the Safety Coordinator Scheduler - Develop and maintain a baseline CPM project schedule - Update progress, logic changes, and durations regularly - Analyze float, identify delays, and recommend recovery actions - Coordinate input from field personnel, subcontractors, and suppliers - Prepare and submit weekly/monthly progress reports for NYSDOT Estimator - Prepare conceptual and detailed cost estimates using historical data and bid tabs - Perform accurate quantity takeoffs and evaluate production rates - Support the Project Manager in developing budgets and change order pricing - Participate in procurement strategy and vendor selection - Contribute to value engineering and cost optimization analyses Saftey Coordinator - Conduct safety orientations, briefings, and toolbox talks - Perform site audits and hazard assessments - Investigate incidents and ensure implementation of corrective actions - Maintain safety documentation, training logs, and compliance reports - Collaborate with Field Superintendent and foremen to mitigate jobsite hazards

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CIV 403W | Spring 2025 | Group 3

6

Safety Management Plan 5.1 Work Zone Traffic Control Compliance with NYSDOT Section 619 and MUTCD Daily inspections by Traffic Control Supervisor Use of temporary signals, signage, and flaggers in Class 3 PPE 5.2 PPE Enforcement Mandatory gear: steel-toe boots, ANSI Class 3 high-vis clothing, hard hats, safety glasses Enforcement via: Daily site checks by Superintendent Written warnings and removal for repeated non-compliance Daily PPE logs 5.3 Excavation Safety Adherence to OSHA Subpart P: Trench boxes or sloping for >5 ft depth Competent Person on site for inspections Excavation logs updated per shift 5.4 Utility Protection Zones Coordination with National Fuel Gas and utility owners Pre-marking zones and pre-dig meetings required Vacuum excavation in high-risk areas “No-machine-dig” buffers strictly enforced 5.5 Paving Hazards Crew briefings on fume, burn, and equipment hazards Spotters used near rollers/pavers Equipment operators must complete safety certifications 5.6 Documentation & Safety Culture Daily toolbox talks on task-specific risks Weekly audits by Safety Coordinator Emergency Action Plan: includes nearest medical facilities, spill response, extinguisher stations

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CIV 403W | Spring 2025 | Group 3

7 Work Breakdown Structure (WBS)

NYSDOT Contract D265434 – Little Valley, NY WBS Code // Category // Subtasks (Level 2) 1.0 Project Management 1.1 Mobilization & Site Setup 1.2 Permitting and Submittals 1.3 Scheduling and Progress Reporting 1.4 Safety Planning and Compliance 1.5 Quality Control and Inspections 2.0 Traffic Control & Maintenance 2.1 Work Zone Setup (Signs, Barriers, Flaggers) 2.2 Maintenance of Traffic (Phased Access) 2.3 Lane Closure Scheduling and Detours 2.4 Temporary Pavement Markings 3.0 Earthwork and Subbase 3.1 Clearing and Grubbing 3.2 Excavation (Unclassified) 3.3 Subgrade Stabilization 3.4 Subbase Course Placement 4.0 Drainage & Utility Coordination 4.1 Storm Drainage Structures Installation 4.2 Concrete End Sections 4.3 Subsurface Utility Relocations 4.4 Water Service Adjustments

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5.0 Paving & Roadway Surfacing 5.1 Binder and Top Course Asphalt Paving 5.2 Curb and Gutter Installation 5.3 Driveway Adjustments 5.4 Turf Restoration 6.0 Signal and Electrical Work 6.1 Pull Box Cleaning and Preparation 6.2 Conduit and Foundations 6.3 Signal Equipment Installation 6.4 360-Degree Camera System Setup 7.0 Site Features and Restoration 7.1 Sidewalk Installation 7.2 Cast Iron Warning Units 7.3 Landscaping and Post-Planting Care 7.4 Removal of Markers and Delineators 8.0 Project Closeout 8.1 Final Punch List and Walkthrough 8.2 As-Built Drawings and Utility Survey Submission 8.3 Final Pay Item Quantities 8.4 Demobilization

CIV 403W | Spring 2025 | Group 3

8

Gantt Chart

NYSDOT Contract D265434 – Little Valley, NY

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CIV 403W | Spring 2025 | Group 3

9

Gantt Chart - Key Categories

Important Roles and Timing Considerations

1. Mobilize & Initiate (Compliance Submissions & Scheduling) 2. Temporary Traffic Procedures 3. Clearing, Preparation, and Subbase 4. Subsurface Construction and Utility 5. Paving, Curb & Driveway Restoration 6. Electrical and Equipment Installation 7. Sidewalk Circulation and Landscaping 8. Wrap Up, Final Payments & Compliance Submissions

Time Off/Holiday Considerations

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CIV 403W | Spring 2025 | Group 3

10

AON - Key Categories

Important Roles and Timing Considerations

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CIV 403W | Spring 2025 | Group 3

11 Additional Safety Considerations All Things Considered

Struck-By Hazards - Risk from moving vehicles, equipment, or falling objects.

Use internal traffic control plans.

Require ANSI-compliant high-visibility apparel.

Assign spotters and define exclusion zones.

Caught-In/Between Hazards – Risk of being trapped by equipment, materials, or structures.

Maintain safe distances from equipment.

Use trench protection systems.

Ensure guards are in place and lockout/tagout is followed.

Fall Hazards – Risk of falling from heights or into holes.

Provide guardrails, nets, or fall arrest systems.

Cover floor holes and excavations.

Train workers in fall protection.

Electrical Hazards – Risk of shock or electrocution.

Lockout/tagout before maintenance.

Stay clear of power lines.

Use GFCIs and grounded tools.

Traffic Control Hazards – Risk from inadequate traffic control.

Follow MUTCD-compliant traffic control plans.

Use proper signage, barriers, and flaggers.

Inspect traffic control setups regularly.

Heat Stress – Risk of heat-related illness in hot conditions.

Provide water, rest, and shade.

Schedule work during cooler hours.

Train workers to recognize symptoms.

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CIV 403W | Spring 2025 | Group 3

12 Conclusion and Wrap Up

NYSDOT Contract D265434 – Little Valley, NY

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CIV 403W | Spring 2025 | Group 3