EDJBA Team Manager Handbook

TEAM MANAGER HANDBOOK

TEAM MANAGER HANDBOOK

Table of Contents OVERVIEW

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EDJBA About EDJBA

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Winter 2026 Calender

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Winter 2026 Age Groups

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In Season Information Trainings

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Fill-In and Finals Eligibility

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Child Safety and Wellbeing Role as Team Manager

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Reports

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Other Information Scoring Roster

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Helpful Tips

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Useful Links

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TEAM MANAGER HANDBOOK

OVERVIEW Thank you for volunteering to take on the role of Team Manager with the Eltham Wildcats Basketball.

This handbook has been created to support volunteers managing domestic teams competing in the Eastern District Junior Basketball Association. It aims to provide clear guidance, practical tools, and helpful information to make your role manageable and rewarding.

As Team Manager, you are the central communication link for your team. The club will provide key updates and information to you, which you will then share to the coach, players, and families. By overseeing the administrative responsibilities of the team, you allow the coach to focus fully on the team.

This handbook will help you: Understand your responsibilities and expectations Manage team administration effectively Navigate challenges and resolve issues when they arise Your time, organisation, and commitment are greatly appreciated. The role you play is essential to creating a smooth, positive, and successful experience for coaches, players and families throughout the season.

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TEAM MANAGER HANDBOOK

Eastern Districts Junior Basketball Association The Eastern Districts Junior Basketball Association (EDJBA) is the largest junior basketball competition in Australia, with more than 1,500 teams and nearly 12,000 players participating each season.

It allows for players in Under 8’s to Under 21’s (Summer Season) and Under 9’s to Under 21’s (Winter Season) to play on Saturdays at venues across the Eastern District.

The EDJBA is committed to being an inclusive and community-focused association, delivering a high-quality competition that caters to players of all abilities. Its priority is to promote participation in a safe, supportive, and enjoyable environment where young athletes can develop their skills and love for the game.

For Winter 2026 the dates are as follows: Regular Season: Saturday, 2nd May 2026 – Saturday, 22 August 2026 Semi Finals: Saturday, 29th August 2026 Prelim Finals: Saturday, 5th September 2026 Grand Finals: Saturday, 12th September 2026

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TEAM MANAGER HANDBOOK

WINTER 2026 CALENDER Monday, 20 April 2026 School Term 2 – First Day Saturday, 25 April 2026 No game – Anzac Day Saturday, 2 May 2026 Round 1 Saturday, 9 May 2026 Round 2 Saturday, 16 May 2026 Round 3 Saturday, 23 May 2026 Round 4 Saturday, 30 May 2026 Round 5 Saturday, 6 June 2026 NO GAME – King’s Birthday weekend Monday, 8 June 2026 King’s Birthday holiday Saturday, 13 June 2026 Round 6 Saturday, 20 June 2026 Round 7 Friday, 26 June 2026 School Term 2 – Last Day Saturday, 27 June 2026 Round 8 Monday, 13 July 2026 School Term 3 – First Day Saturday, 18 July 2026 Round 9 Saturday, 25 July 2026 Round 10 Saturday, 1 August 2026 Round 11 Saturday, 8 August 2026 Round 12 Saturday, 15 August 2026 Round 13 Saturday, 22 August 2026 Round 14 Saturday, 29 August 2026 Semi Finals Saturday, 5 September 2026 Prelim Finals Saturday, 12 September 2026 Grand Finals Friday, 18 September 2026 School Term 3 – Last Day

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TEAM MANAGER HANDBOOK

WINTER 2026 AGE GROUPS AGE GROUP

BIRTH DATE RANGE

U09

Born 2017 & after

U11

2015 – 2016

U13

2013 – 2014

U15

2011 – 2012

U17

2009 – 2010

U19

2007 – 2008

U21

2005 – 2006

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TEAM MANAGER HANDBOOK

TRAININGS

Training and Supervision Training is an essential component of a successful basketball season. As Team Manager, you play an important role in ensuring that each session runs efficiently, safely, and in line with Club expectations.

Weekly Training Sessions Teams train once per week. Training days, times, and venues will be confirmed at the beginning of the season.

Please provide weekly reminders to families via your preferred communication platform (e.g. whatsapp) to ensure attendance.

Supervision In line with child safety requirements, at least one non-coaching parent must be present at every training session. This ensures appropriate supervision in the event of injury, illness, or behavioural concerns.

If supervision responsibilities are falling to the same families, consider implementing a Training Supervision Roster to distribute the responsibility fairly across the team.

Supervising parents are not required to participate in training activities; however, they must remain nearby and available throughout the session.

Injury and First Aid Players should bring their own clearly labelled water bottles and advise the coach or Team Manager of any existing or ongoing injuries.

A basic first aid kit (including ice packs and bandages) should be provided by the team.

Most venues will have ice available or other first aid supplies if required.

In the case of a serious injury, notify the Club as soon as possible and complete an Injury Report Form in accordance with Club procedures.

Player Expectations To ensure sessions begin on time and run effectively, players should: Arrive 10 minutes before the scheduled start time Wear appropriate Wildcats training apparel and suitable footwear Remove all jewellery and watches prior to training Demonstrate a positive attitude and willingness to learn and improve Your organisation and communication will help create a safe, professional, and productive training environment for all players.

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TEAM MANAGER HANDBOOK

FILL-IN PLAYERS

Requesting a Fill-In Player If your team has fewer than five available players for a standard round game, you may request a fill-in player by completing the official Fill-In Player Request Form Fill in Player Form The Eltham Wildcats Basketball Association will aim to confirm player availability by the Friday prior to the scheduled game.

Important Information This request process applies to regular season games only (Rounds 1–14).

Submission of the form does not guarantee that a fill-in player will be available.

All fill-in players must meet the eligibility requirements outlined in the By-Laws of the Eastern Districts Junior Basketball Association, including Section 11 – Fill-In Players.

FINALS ELIGIBILITY

If your team is entering Finals and has fewer than six qualified players available, special approval must be obtained from the EDJBA to use a fill-in player.

This is a separate process from regular season requests. If this situation arises, please contact the Club directly for guidance and support.

To qualify to play finals matches with a team, a player must be registered and have played five rounds with that team, except in the case of medical evidence of unavailability in which case the EDJBA may give a permit.

For more information, please refer to the EDJBA By- Laws.

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TEAM MANAGER HANDBOOK

CHILD SAFETY AND WELLBEING At the Eltham Wildcats Basketball, the safety and wellbeing of every child is our highest priority. All children involved in our programs have the right to feel safe, respected, and supported at all times.

We have zero tolerance for child abuse and are committed to maintaining a child-safe and child-friendly environment where young people are valued, heard, and protected. All decisions and actions within the Club are guided by the best interests of the child.

All members of our community - including coaches, volunteers, staff, team managers, and parents - are required to comply with the Club’s ethical and legal requirements, including (Click the name to view the page): Basketball Victoria Codes of Conduct Basketball Victoria Member Protection Declaration Victorian Working with Children Check requirements Eltham Wildcats Child Safety & Wellbeing Policy Your Role as a Team Manager Team Managers play a vital role in supporting the Club’s commitment to child safety. You are often one of the most visible and accessible adults within the team environment and are trusted by both players and families.

As a Team Manager, you are expected to: Promote a safe, inclusive, and respectful team culture Be approachable and available to players Ensure appropriate supervision at training sessions, including the presence of another non-coaching parent Model respectful behaviour and uphold Club standards Respond appropriately to concerns or disclosures and seek guidance when unsure

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TEAM MANAGER HANDBOOK

CHILD SAFETY AND WELLBEING CONT. Reporting a Concern, Allegation, or Complaint If a child discloses information to you, or if you observe or become aware of behaviour that raises concern, you are responsible for reporting it.

Matters that must be reported include: Physical, emotional, or sexual abuse, or neglect Grooming or boundary violations Bullying or harassment Inappropriate behaviour by adults or children Breaches of Club or Basketball Victoria policies Contact details: Email: welfare@elthambasketball.net.au Phone: (03) 9439 5686 If a child is in immediate danger, contact 000 or Child Protection services directly.

Forms and Resources Injury Report Form Feedback or Complaint Form – Eltham Wildcats Child Protection Reporting Guide – Victoria Maintaining a child-safe environment is a shared responsibility. Your leadership and vigilance are essential in ensuring that every child can participate in basketball in a safe and supportive setting.

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TEAM MANAGER HANDBOOK

SCORING ROSTER As Team Manager, your responsible for organising a scoring roster. Each team is responsible to provide one scorer, with the first team responsible for the iPad and the second team listed for the score box. The below is a snapshot of an example and page has is a template that can be used.

Template Roster

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TEAM MANAGER HANDBOOK

HELPFUL TIPS The Team Manager role requires organisation, communication, and problem-solving. You are central to ensuring the team operates smoothly throughout the EDJBA season, supporting both the coach and families behind the scenes.

Keep the following items accessible, either digitally or in a hard-copy folder: A complete list of player details, including names, dates of birth, and parent/guardian contact information An up-to-date fixture and venue list (updated weekly via PlayHQ) Scoring roster and training supervision roster Basic first aid supplies, such as bandages, strapping tape, and disposable gloves Timing rules relevant to your team’s age group, in case clarification is required by scorers or referees A record of opposition uniform colours (confirm weekly to avoid clashes) Uniform Clash Always confirm uniform colours prior to each game. If a clash occurs, the team listed first on the official fixture is required to change singlets.

Managing Feedback or Conflict If concerns arise from players or families, encourage respectful and appropriate communication pathways. Formal feedback or complaints can be submitted via the Eltham Wildcats Feedback and Complaint Form through the Eltham Wildcats Basketball.

Thank You Your contribution goes far beyond administrative tasks. As Team Manager, you help build team culture, support families, and contribute positively to each player’s experience.

The Club appreciates your time, energy, and commitment throughout the season and is available to support you whenever needed.

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TEAM MANAGER HANDBOOK

USEFUL LINKS Fill-In Player Request Form

How to Score

EDJBA Venue

EDJBA Website

Eltham Wildcats Website

EDJBA Rules

Zone Defence Feedback

Other Teams in the League

Age Group Convenors

Eltham Training Venues

EDJBA By-Laws

Injury Report Form

Feedback or Complaint Form

Child Protection Reporting Guide – Victoria

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