Regular Meeting - Norte Board of Directors Tuesday, October 12th, 2021 6:30 pm NMC University Center - Room UC 208 2200 Dendrinos Drive, Traverse City, MI Conflict of Interest Declaration. The member of the board who discloses a conflict of interest regarding an agenda item shall refrain from discussing the item with other members and leave the meeting when the board reaches the agenda item. After the board has addressed the agenda item, it shall memorialize in its minutes the conflicted member’s absence from the meeting and invite the member to return. MINUTES APPROVED ON NOVEMBER 9, 2021
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WELCOME AND ROLL CALL — Call to order 6:36 pm Board Present: Chris Hinze, Anthony Rupard, Sue Paul, Jim Witte, Evan Gray, Eric Mannix (Zoom), Greg Luyt, Ryan Schrock, Jill Sill Absent: None Staff Present, Wes Sovis, Gary Howe, Aaron Selbig Invited guests: Will Unger, Alex Swartz, Reese Cummins, Carter DeBruyn
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ADDITIONS OR CHANGES TO THE AGENDA Welcome and announcements
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CONSENT CALENDAR: Action Required ● ● ● ● ● ● ● ●
Approve - minutes of 9/14/21 Regular meeting of the Norte Board of Directors Approve - minutes of 9/15/21 Special meeting of the Norte Board of Directors Approve - minutes of the 9/16/21 Special meeting of the Norte Board of Directors Approve - minutes of the 9/20/21 Special meeting of the Norte Board of Directors Approve - minutes of the 9/24/21 Special meeting of the Norte Board of Directors Approve - Minutes of the 9/27/21 Special meeting of the Norte Board of Directors Approve - Board Self-Assessment from the Board Leadership Committee Accept - Board Leadership Committee October Report
Motion by Luyt to approve the consent calendar with second by Witte. Motion passed.
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ITEMS REMOVED FROM THE CONSENT CALENDAR No items were removed.
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REPORTS ● ●
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Interim Executive Director Report - Jill Sill Financial Report - Greg Luyt (Action Required) ○ Current Financial Statement ■ Budget vs Actuals Board Leadership Committee update - Anthony Rupard
Jill Sill: Recap of current programs, planning, partnerships, and hiring Greg Luyt: Overall the budget is in a strong position. Motion by Witte to approve the Current Financial Report with second by Paul. Motion passed. Anthony Rupard: General discussion about Board leadership committee process including identifying key candidates for future Board vacancies. ●
OLD BUSINESS ●
2022 Norte budget discussion
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Review of contract with CP Consulting (Norte Board and Staff Executive Session) (Action Required)
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Norte Capital Campaign (Norte Board and Staff Executive Session)
2022 Norte Budget discussion Broad discussion concerning current staffing and expense needs by staff and need for a process and contingency budget in the short term. Finance committee to work on refining budget projection. General support expressed.
CP Consulting Contract & Norte Capital Campaign Motion by Hinze to go into closed session with Norte Board and staff to discuss Norte Capital Campaign and CP Consulting contract topics seconded by Luyt. Motion passed. ●
Rupard recuses himself from discussion of CP Consulting contract due to a previously disclosed conflict of interest. Rupard exits the executive session at 8:05pm. Rupard returns to executive session at 8:20 pm.
Motion by Hinze, second by Schrock to exit Board and Staff Executive Session.
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NEW BUSINESS ●
Norte Executive Director Search process discussion (Board only Executive Session)
Norte Executive Director Search process discussion (Board only Executive Session) Motion by Gray, second by Rupard to go into Board only Executive Session to discuss Norte Executive Director search process. Motion passed. Motion by Paul, second by Luyt to exit Board only Executive Session.
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NEXT MEETING ○
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Tuesday, November 9th, 2021 - 6:30 pm - NMC University Center room UC 208
ADJOURN ○
Meeting adjourned at 9:26pm