Board of Directors' Meeting, July 13, 2021

Regular Norte Board Meeting Tuesday, July 13, 2021 6:30 pm Traverse City Senior Center - Tent Pavilion Conflict of Interest Declaration. The member of the board who discloses a conflict of interest regarding an agenda item shall refrain from discussing the item with other members and leave the meeting when the board reaches the agenda item. After the board has addressed the agenda item, it shall memorialize in its minutes the conflicted member’s absence from the meeting and invite the member to return.

MINUTES APPROVED ON Jul 16, 2021 1. WELCOME Meeting Called to Order at 6:36 pm Board Present: Chris Hinze, Anthony Rupard, Sue Paul, Jim Witte, Ty Schmidt, Evan Gray, Eric Mannix, Greg Luyt Via Speaker Phone:: Ryan Schrock Absent: Chelsea Bay Dennis Staff Present: Jill Sill, Wes Sovis, Gary Howe Others: Gwen Urbain (Youth Leadership Council Chair), Max Werner, Kyle Naperela, Nora the Beagle 2. ADDITIONS OR CHANGES TO THE AGENDA 3. RECOGNITION OF MAX AND KYLE Norte Board recognized Max Werner and Kyle Naperela as Norte’s Liderato first high school graduates. Whoop! Kyle is off to Kalamazoo College (Biology) and Max is off to Yale (Undecided).

4. CONSENT CALENDAR (Action Required) ○ ○ ○

Finance Committee Report Fund Development Committee Report Board Leadership Committee Report

Motion by Luyt to approve the consent calendar with second by Witte. Motion passed unanimously.

5. REPORTS ○ ○

Executive Director Report - Ty Schmidt Financial Report - Greg Luyt (Action Required) ■ Current Financial Statement & Budget vs Actuals

Schmidt: June was a great month that felt like a year. First story, 371 kids in Spring programming, representing 34% growth. Key to this is the training of more coaches and meeting families where they are. 57% of the 371 were new to Norte. Second story, 63 schools represented in spring mountain biking. Third story, 130 coaches, 55 head coaches that paid, supported by 75 assistants.

Quality feedback from parents. Continuing to implement the strategic plan, and looking forward to review in September.

Luyt, Financial Report: We’re right on track with a little lag on foundation grants. Individual and Corporation Donations are up, program fees are up, and overall in good shape.

Motion by Witte to approve the Financial Report with second by Mannix.

Motion passed unanimously.

6. ITEMS REMOVED FROM THE CONSENT CALENDAR None 7. NEW BUSINESS ○ ○

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Approve new Youth Leadership Council (Liderato) committee description - Gwen Urbain (Action Required) Approve Education Center campaign consultant (Action Required) Approve Education Center architect (Action Required) ■ Norte Education Center architect proposals Fund Development - Eric Mannix ■ Board Fundraising opportunities (Information only) ■ Board Donor mapping survey (Information only) Approve - Fund Development Committee Policies and Procedures (Action Required)

Youth Leadership Council: New Liderato description (PDF) introduced by 2021 Liderato chair, Gwen Urbain. Motion by Luyt to adopt the new Youth Leadership (Liderato) Committee description with second by Gray. Motion passed unanimously.

Approve Education Center Campaign Consultant: Motion by Witte to retain Christie Perdue of CP Consulting as lead consulting for Norte’s Capital Campaign with second by Luyt. Motion passed unanimously. Anthony Rupard recused himself from the discussion and vote.

Approve Education Center Architect: Motion by Gray to hire the architecture firm Cornerstone as the design firm of choice for Norte’s Bike Education Center project with second by Hinze. Motion passed unanimously. Greg Luyt recused himself from the discussion and vote.

Fund Development presented by Mannix: 1. Recommend a standing item on the agenda for fund development to help the board engage on fundraising opportunities.

2. Board Fundraising opportunities: Introducing Bring a Buddy: Schedule a time with Ty, a board member and a buddy to tour the Civic Center.

3. Board Donor mapping survey: Request to help complete a donor mapping survey over the next few weeks.

Motion by Mannix to approve Fund Development Committee Policies and Procedures with second by Luyt. Motion passed unanimously.

8. OLD BUSINESS ○ ○

Review Core Values work - Evan Gray Norte Executive Director Employment Agreement (Board of Directors + ED Executive Session) Ryan Schrock

Review Core Values discussion tabled Hinze motion to go into Board and ED executive session with second by Gray. Motion passed unanimously. Board entered executive session at 8:10 pm Witte motion to exit executive session with second by Luyt. Motion passed unanimously. Board exits executive session at 8:34 pm 9. NEXT MEETING ○ ○

No regular Board meeting for August (please watch your email as we may need to discuss/approve items electronically between meetings; please continue the excellent committee work) Next regular meeting - Tuesday September 14th, 2021 - 6:30 pm Traverse City Senior Center Tent Pavilion

10. ADJOURN Meeting Adjourned at 8:35 pm