Regular Norte Board Meeting Minutes Tuesday, May 11, 2021, 6:30 pm • Location: Zoom MINUTES APPROVED May 14, 2021 1. WELCOME Meeting Called to Order at 6:32 Board Present: Chris Hinze, Ryan Schrock, Anthony Rupard, Greg Luyt, Eric Mannix, Sue Paul, Jim Witte, Ty Schmidt, Evan Gray, Chelsea Bay Dennis Absent: Staff Present: Gary Howe, Jessie Wiliams, Wes Sovis. 2. ADDITIONS OR CHANGES TO THE AGENDA None 3. CONSENT CALENDAR None 4. REPORTS ○ ○ ○
Executive Director Report - Ty Schmidt Financial Report - Greg Luyt (Action Required) ■ Current Financial Statement ■ Budget vs Actuals Norte COVID-19 Task Force Report - Ryan Schrock COVID-19 Task Force 4/29/21 meeting notes
Schmidt: Three stories in three minutes. 1) Jeremiah came to us for some redemption and he worked with John Deely at Spring Work Bee. 2) Kathy Wilkinson in Kalkaska rallied to have Norte in the Trout Festival parade, big deal for happy, healthy, strong representation. 3) Brook was engaged by Norte’s communications and became the first female bike mechanic and joined el Colectivo. Feedback on telling better stories and impact is welcome. Jessie Williams, Communication Coordinator: Provided success story from Plant Northern Michigan and why it meant so much to her Wes Sovis, Donor Relations Specialist: Shared an increase from 40 to 80 monthly donors for April campaign.
Hoping for 200 monthly donors in the next couple of months. Looking to measure our retention rate and thinking it is around 90% currently. Volunteer story: Mary Beth, volunteer steps up to stick with reluctant kid at last week’s Mt. Bike Camp. Award worthy.
Greg Luyt provided a Financial Report. Current budget is on target with projections. Motion to approve Financial Report made by Gray and seconded by Bay Dennis. Motion carried without objection. _ Ryan Schrock, COVID-19 Task Force: Provided update on last recommendations for Bike Month and continued vigilance in monitoring, mitigating the exposure risk for Norte programs. Next Task Force meeting is May 13, 2021.
5. ITEMS REMOVED FROM THE CONSENT CALENDAR None 6. NEW BUSINESS
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Approve Norte Finance Committee Description - Jim Witte (Action Required) Approve Norte Fund Development Committee Description - Eric Mannix (Action Required) Amend Norte Executive Committee Description - Chris Hinze (Action Required) Approve Racial Equity Training (Option #2) training from Title Track for $500 (Action Required)
Motion to approve Descriptions of Finance, Fund, and Executive Committees made by Luyt and seconded by Bay Dennis. Motion carried without objection.
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Norte Finance Committee Fund Development Committee Executive Committee ____
Motion to approve Racial Equity Training Option #2 from Title Track proposal made by Luyt and seconded by Schrock. Motion carried without objection. Note: Bay-Dennis will lead for scheduling training.
7. OLD BUSINESS
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Education Center update and consideration of authorizing ED to enter into contract with Velosolutions to design phase 1 if County Commission approves Phase I of Lease on 5/13/21 Evan, Greg, Anthony, & Jill (Action Required) ■ Updated DRAFT lease agreement May, 2021 ■ Info sheet from GTC Parks and Rec Re: Bike Education Center Lease ■ Site plan drawings ■ Velosolutions design contract Norte Executive Director Q2 performance review (Board of Directors + ED Executive Session) (Action Required) - Evan Gray Norte Executive Director Employment Agreement update (Board of Directors + ED Executive Session) - Ryan Schrock
Velosolutions Design Contract Motion to approve contract for design of Norte’s Pump Track and Traffic Garden with American Ramp Co. (Velo Solutions) made by Luyt and seconded by Mannix. Motion carried without objection. Note: Schmidt will contact a previous client as reference. ____
Executive Director Q2 performance review Norte Executive Director Employment Agreement Motion to move into Board and Executive Director Executive Session made by Gray and seconded by Paul. Motion carried without objection. Board went into closed session at 7:58. Motion by Luyt to return to open session, seconded by Mannix. Motion carried without objection. Board returned to open session at 8:27.
8. NEXT MEETING ○
Tuesday, June 8th, 2021 6:30 pm Zoom
9. ADJOURN Meeting Adjourned at 8:30pm