June Tech News
Top News
AI Literacy Initiative and Training Course: The University of Georgia is launching “AI Literacy for All,” a campus-wide initiative designed to provide students, faculty, and staff with a foundational understanding of artificial intelligence and the responsible use of generative AI in academic and professional settings. Offered through the Digital Education Council (DEC), the self-paced online course includes approximately four hours of interactive learning and is intended to establish a shared baseline of AI knowledge across the university community. Faculty and staff will receive access on June 3, 2026, followed by student access on August 10, 2026. While participation is not mandatory, the training is strongly encouraged. Participants who complete the course may download a certificate of completion and add the credential to LinkedIn or other professional portfolios. The course is available through the AI Hub under Resources & Tools: AI Literacy Initiative. For assistance, contact the EITS AI Tools Team.
Upcoming Changes to Duo Login Options at UGA: Over the next several months, Enterprise Information Technology Services (EITS) will begin removing the Phone Call and SMS text message options for Duo logins and will introduce newer, more secure, and easier ways to sign in. These new options use security features that many people already have on their devices, such as Touch ID or Face ID on Apple devices, Windows Hello on Windows computers, fingerprint or face recognition on Android devices, approved security keys, and the Duo Desktop application. Existing options such as Duo Verified Push, which asks users to enter a simple four-digit code after approving a login, are still strongly recommended. Phone calls will remain available for logging in and updating devices, and users will be able to add or manage their Duo devices during the UGA single sign on (SSO) login process. The UGA Virtual Private Network (VPN) will continue to support Duo Push, phone calls, and passcodes. SMS text message passcodes and phone call authentication will no longer be available on July 31 for retirees and on September 17 for all UGA faculty, staff, and students; the changes to Departmental MyID will be announced at a later date. For more information, contact Lance Peiper.
Updated Digital Accessibility Deadlines and Support at the University of Georgia: On May 11, 2026, the U.S. Department of Health and Human Services (HHS) announced that its digital accessibility compliance deadline has been extended to May 11, 2027, and in response, the University of Georgia has updated its own digital accessibility guidelines. To align with an earlier U.S. Department of Justice (DOJ) requirement, all UGA instructional materials and public-facing web content must meet the Web Content Accessibility Guidelines (WCAG) 2.1 by April 26, 2027; these guidelines are widely used standards that help ensure digital materials can be accessed and used by people with disabilities, including those who use screen readers, captions, or keyboard navigation. From this point forward, all university digital content is expected to follow these standards. Support is available through training sessions, office hours, reference materials, and the full policy on the Digital Accessibility Services Hub. Faculty and staff who need help or have questions are encouraged to contact their unit’s Digital Accessibility Liaison or reach out directly to the Digital Accessibility Services team.
UPCOMING DATES
June 4: June 8: June 17 -18: June 19: June 24: July 1: July 1-2:
Add/Drop Begins* for Summer Classes
*Ends: 6/5 (Short Session 1), 6/10 (Thru Term)
Mission Critical System Inventory Complete, Employee and Affiliate Cleanup Ends
Summer Midterms
Juneteenth Holiday (UGA Closed)
Short Session 1 Withdrawal Date
Zoom Account Changes go into Effect, Microsoft Purchase Program Changes take Effect, AI Purchase Program Deadline Team Dynamix Cloud Migration
IT SERVICES IN ACTION
Student Premium AI License Pilot Continues: The University of Georgia has launched the Student Premium AI License Pilot Program to expand student access to advanced artificial intelligence tools and further strengthen workforce readiness. Beginning in Spring 2026, a limited number of students across all degree levels and colleges are being provided premium licenses for OpenAI’s ChatGPT Edu and Google’s Gemini Pro for Education through a structured application process designed to ensure broad and equitable distribution. Licenses were assigned to participating students in March and will remain active through the 2026–2027 academic year contingent upon active use and completion of brief end-ofsemester feedback surveys. This initiative builds in-demand AI fluency and digital skills while allowing students to help shape how UGA evaluates and invests in AI technologies to enhance the academic experience. Because licenses are limited, participation and engagement will inform future expansion decisions. For more information, contact the AI Tools Team. To learn more about AI at UGA, visit the Student Premium AI License Pilot Program page on the AI Hub.
Updated GACRC Policy for the Use of Shared AI Computing Resources: The Georgia Advanced Computing Resource Center (GACRC) has shared updated guidance to help ensure fair and responsible use of shared computing systems as the use of artificial intelligence continues to grow. The guidance explains that the most powerful graphics processing units known as GPUs, are mainly intended for scheduled jobs that run for a set amount of time, while interactive use should be limited to brief testing or troubleshooting. Activities that run continuously, such as hosting AI services, leaving notebooks open for long periods, or using automated AI tools, are not allowed on shared systems. Login nodes should be used only for simple, short tasks. Principal Investigators are responsible for making sure their research groups follow these expectations by scheduling work properly, avoiding unused but reserved GPU time, and using approved software. The GACRC will continue to monitor system use and may apply stricter limits if needed, while encouraging researchers to work with GACRC staff to support AI related research needs in a way that is sustainable and fair for everyone. The full policy is available on the GACRC Wiki under AI Workflows and GPU Usage Expectations.
GACRC User Account Verification: Beginning this summer, the Georgia Advanced Computing Resource Center (GACRC) will begin a user account verification process to keep account information accurate and current. Principal Investigators (PIs) will be asked to review the user accounts connected to their projects, confirm which accounts are still active, and identify any that are no longer needed. To support this review, PIs will receive a summary of recent use of GACRC resources, along with a list of active grants and related publications from the Elements system, to help them understand which research activities are being supported by GACRC. For more information, contact Jessica Kissinger or Guy Cormier.
Unified ERP Update: Visit the monthly summary to learn more about the Unified ERP and to see how the project is unfolding at UGA, including a recording of the UGA Town Hall on April 29 and details from the Project Coordinators & Change Champions meeting in May. For more information, contact UGA’s Unified ERP team.
SUMMER
HOURS Sunday, May 17 - Friday, July 31, 2026
Sunday: 1:30 - 5:30 p.m. | Mon-Fri: 7:30 a.m. - 5:30 p.m. | Saturday: Closed
CHANGES & MAINTENANCES
Planned TeamDynamix Service Outage July 1-2, 2026: On Wednesday, July 1, 2026, at 3:00 p.m., the EITS Client Services team will begin an upgrade to TeamDynamix, the online system used to submit service requests and track support tickets. This change is designed to improve reliability, speed, and reporting, and to give EITS better control over system updates, but requires TeamDynamix to be fully unavailable starting the afternoon of July 1, with service expected to return by the afternoon of Thursday, July 2, 2026. During this time, all users will be unable to access client portals or ticketing features. Testing has already been completed, and once the system is restored, units are encouraged to review their tickets to confirm that all information is up to date. For more information, contact Michael Jacobson.
Upcoming Changes to UGA Zoom Access: Beginning July 1, 2026, the University of Georgia will implement a new Zoom licensing agreement that changes how Zoom access is assigned across campus. Instead of being based on total headcount, licenses will be allocated using a “knowledge-based FTE” model, which generally includes employees whose roles require regular use of Zoom for teaching, research, or administrative work. Schools and departments will need to review their Zoom accounts and remove users who do not meet this definition. UGA will also move to the Zoom Essentials platform, which provides the same core features for all licensed users, including the ability to host larger meetings and webinars. When a non-knowledge user is removed, any meetings they scheduled will be deleted, so those individuals should move future meetings to Microsoft Teams and save any Zoom recordings they wish to keep ahead of time; attending meetings hosted by others will not be affected. For more information, contact EITS Contracts and Licensing.
CAMPUS IT
2025 UGA Fact Book Available Online in June: The 2025 UGA Fact Book will be available on the Office of Institutional Research (OIR) website in June and offers a clear, comprehensive overview of the University of Georgia’s data and history. First published in 1969, the Fact Book brings together information on admissions, enrollment trends, employment and finances, and student outcomes, making it a valuable resource for understanding how the university has evolved over time. The 2025 edition, along with all previous editions, can be viewed online through the Office of Institutional Research website.
AI Purchase Program Now Available: EITS launched the AI License Purchasing Program in fall 2025 to provide a centralized, streamlined way for UGA units to purchase premium versions of generative AI tools for faculty and staff, with the first licenses provisioned in February 2026. The program ensures these tools are covered under the university’s data protection and privacy agreements, offering enhanced safeguards not available in individual or consumer versions. It also simplifies procurement by eliminating the need for departmental CESS requests, UGAMart purchase requests, P-card transactions, and reimbursements, reducing administrative burden and improving efficiency. EITS will contact Chief Business Officers (CBOs) and IT Directors this month with information about the next onboarding cycle, and units must request additional licenses by July 1, 2026. For more information, please contact the AI Tools Team or visit the EITS Knowledge Base.
TECH TIPS
Updated New Student Technology Guide Now Available: EITS will distribute the 2026–2027 New Student Technology Guide during orientation this summer, featuring expanded details on student tech services. Updates include Adobe Express access (starting July 2026), enhanced Turnitin information, and highlights of resources like Wepa printing, vLAB, and MLC services. The guide and student checklist are available on the EITS website under Resources, and printed copies can be requested from Emily Enelow.
