Editel Journal 2/2017 EN I

editelJOURNAL C O R P O R AT E M A G A Z I N E O F T H E E D I T E L G R O U P VIENNA

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Continuous ­change

EDITEL AND ERSTE BANK COOPERATE IN SUPPLY CHAIN FINANCE PROCESSES Turning accounts receivable into liquidity is a winning ­proposition thanks to EDI-supported Supply Chain Finance. e-discounting is a new financial product developed

by Intermarket Bank AG, the specialized banking institution of Erste Group and Sparkassen, in collaboration with the EDI services provider EDITEL. It has been created to make the invoicing process even more efficient and adds a rewarding factoring option.

e-discounting is a process in which suppliers sell their accounts receivable from selected clients to Intermarket Bank. Invoices are transferred to the client as EDI messages using the EDI service eXite® while Intermarket receives a copy. As always, eXite® ensures the security and traceability of exchanged data.

IN BRIEF ÖBB receives invoices via ebInterface format https://www.editel.eu/news/latest/ article/e-invoices-to-the-governmentoebb ECR Infotag 2017 – the highlights https://ecr-austria.at/infotag

EDITEL has new extensions as of Sept, 1 2017 https://www.editel.eu/contact/new-extension-numbers EDITEL Austria has new managing director as per January 2018 https://www.editel.eu/news/latest/article/new-ceo

GS1 Austria Healthcare Day 2017 https://www.editel.eu/news/latest/article/ ­gs1-­healthcare-day-1

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The EDITEL JOURNAL is published as a supplement to GS1 Information in a total of 13,000 copies. It is available in German, English as well as in Czech, Hungarian and Croatian for our international clients. To download the Journal as an epaper, please visit www.editel.eu/press/ publications. If you have any suggestions, please contact us at info@editel.at

Does technology need to be consistent or adaptable Mag. Peter Mag. Gerd if it is to prepare busiFranzmair Marlovits nesses for the future?

EDI, which has been an inherent part of sophisticated supply chains for decades, is in the privileged position to embody both these qualities.

The wide range of products presented in this issue of ­EDITEL Journal highlights this duality. Among others, there are articles about “traditional” EDI projects in the F&B industry, e.g. at Donauturm Vienna and at Derksen, a wine retailer, as well as in the hair care business, illustrated by the hair salon chain KLIPP (page 4). In addition, our lead article shows how EDI, used with e-discounting, the new financing product by Intermarket Bank, can ­significantly simplify your Supply Chain Finance and increase your company’s liquidity (see page 1). This is EDI from a different point of view.

A project with the packaging business packit! Upper Austria showcases how Electronic Data Interchange can increase efficiency and save money even during upstream activities of the procurement of goods process. You will find that article on page 2. The use of EDI in the automotive sector combines a long-standing tradition with constant innovations. We have compiled a series of short news about this sector on page 3.

In the spirit of consistency, let me take this opportunity to announce yet another change: since I will be retiring next year, I am herewith handing over this editorial to Gerd Marlovits (shown in the picture above) who will be my successor as the CEO of EDITEL Austria (see press release under „In Brief“).

Thank you for your loyalty throughout the years. I wish you successful business now and in the future and happy reading.

Peter Franzmair

ARTICLES IN THIS ISSUE -discounting 1 eSupply Chain Finance for EDI customers InMorebriefnews from EDITEL Group -discounting - part II 2 eSupply Chain Finance for EDI customers packIT! One step ahead with upstream EDI ews from CEE 3 NVenio, Beskyd Fryčovice, Labaš Automotive News Teledin, TPCA, Hi-Lex, Alpine 4 DEDIerksen for wine lovers Wien Donauturm Optimized goods procurement with a view KLIPP e-Invoice facilitates customer service

© Petra Spiola

EDITORIAL

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editelJOURNAL Corporate Magazine of the EDITEL Group

ONE STEP AHEAD WITH UPSTREAM EDI

© iStock.com/ alvarez

Based in Upper Austria, the packaging company packit! is proof that EDI can be highly effective in upstream logistics ­processes.

IN BRIEF Improved liquidity, better balance sheet image More efficient invoicing and accounting educes mistakes and costs less time R and money Increased transparency and control utstanding invoices will be paid, O immediate payment option available upon request Higher equity ratio

ABOUT INTERMARKET BANK Intermarket Bank is a subsidiary of Erste Group Bank AG and specializes in accounts receivable purchasing. It is an experienced and strong expert on the local market with a focus on ­ ­factoring.

Suppliers and manufacturers have the option of having up to 100% of the amount due paid in real time. Nothing changes for clients: the invoices look the same as always, but accounts receivable will be directly transferred to the supplier’s or manufacturer’s account at Erste Bank or Sparkasse.

“The most important benefit of e-discounting is the perfect combination of two worlds in an existing electronic solution: the electronic transfer of invoices in EDI format and the immediate conversion of accounts receivable into liquidity,” said Patrick Götz, Sales Board Member of Intermarket. “Electronic invoices will save businesses time and money and will also considerably increase transparency in corporate supply chains,” added Peter Franzmair, Managing Director of EDITEL. To benefit from e-discounting, businesses that are ready to use EDI do not need any additional implementation. ­Accounts receivable can be managed via a ­user-friendly online portal. n

https://www.editel.eu/solutions/­­­ e-­discounting

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he term “upstream“ means that upstream or preliminary suppliers are included in the value chain. This is achieved via Electronic Data Interchange (EDI) and GS1 identification standards. One of the pioneers in this area is the food manufacturer Spitz, who now relies on EDI with its suppliers at the upstream stage. packit!, a packaging business based in Upper Austria, is among the first to benefit from these new opportunities.

This is how it works: after placing an order (ORDERS), Spitz receives a fully automated purchase order response (ORDRSP) from packit! as a confirmation. Thanks to an electronic despatch advice (DESADV) with integrated SSCC (Serial Shipping Container Code), the merchandise can be traced without any system inconsistencies. This translates into dramatically increased efficiency, improved data quality and faster processing. For

IN BRIEF s an upstream supplier, packit!

A is a pioneer in the area of up­ stream EDI Implemented message formats: Orders (ORDERS) Purchase order responses (ORDRSP) Despatch advices (DESADV) Improved data quality without any system inconsistencies Swift and correct merchandise delivery to clients Seamless traceability

packit!, a company that had previously not used EDI, the benefits are plain to see: orders no longer have to be entered manually, which saves considerable amounts of time and money. “Our close collaboration with EDITEL, Spitz and our ERP system provider during the implementation phase made the retrieval process very straightforward. We are now ready to implement the system with other clients as well,” said Manuel Schiffel, project manager at packit!, who is pleased with the new EDI infrastructure. n www.packit.at

ABOUT PACKIT! Established as a management spin-off in 2000, packit!, headquartered in Waldneukirchen in Upper Austria, specializes in the industrial production of packaging made of offset laminated corrugated cardboard. packit! offers a full range of services, from development to offset printing at the in-house printing facility as well as the actual manufacturing of packaging products, from reel-to-sheet lamination and cutting to gluing and ­logistics. e-discounting improves both your electronic invoicing and accounts receivable financing.

editelJOURNAL Corporate Magazine of the EDITEL Group

RP provider Venio teams up with E EDITEL Adria By teaming up with EDITEL and integrating Electronic Data Interchange (EDI) into the ERP system, Venio indicium takes the quality and value of its services and products to yet another level. Ultimately, this will improve collaboration processes with the company’s business partners. n

zech Beskyd Fryčovice benefits C from EDI

The Czech company Beskyd Fryčovice, a.s., established in 1969, is a company with a long-time presence on the food and retail markets. Beskyd Fryčovice currently communicates with 12 partners using EDI (Ahold, Makro, Billa, TESCO, Globus, KFC and Rohlik.cz) to exchange orders, despatch advices, invoices, inventory reports (ORDERS, INVOIC, DESADV, APERAK, COMDIS, AUTACK, INVRPT, CONTRL) etc. EDI communication translates into strong and effective business relationships with key customers, including wholesale and retail chains. The company’s senior economist, Jakub Štegner, comments on this technology: “EDI is highly beneficial to our contract-based processes with our existing as well as our future clients.” n

raditional retail player streamT lines processes through EDI LABAŠ s.r.o. is one of the biggest Slovak food retail chains. It also operates a network of nearly 30 company-owned stores and another 800 franchise stores all over the Slovak Republic. Currently, the order and delivery of goods processes rely on EDI. In addition, a fully paperless invoicing system was implemented. At present, more than 60 major international and local suppliers are connected via EDI and the ultimate goal is to connect 150 to 200 of the company’s biggest suppliers. “We see EDITEL as a strategic partner and also as our first choice given its comprehensive EDI expertise. To us, EDI translates into tangible benefits in our contractual processes with existing suppliers as well as with new ones.

Thanks to the launch of EDI, our business processes have become more efficient and faster, especially the documentation process,“ said ­Štefan Labaš, the CFO of LABAŠ s.r.o. n Read the full stories on https://www.editel.eu/news/latest/

© iStock.com/3alexd

NEWS CEE

NEWS ­AUTOMOTIVE EDITEL and TELEDIN join forces

EDITEL and TELEDIN, two leading EDI ­providers in the CEE region, have now ­bundled their know-how to offer businesses in-depth EDI expertise of three decades. It is a significant step forward in broadening its ­capabilities to provide advanced EDI solutions for the automotive and manufacturing industry in the CEE region. Jiří Tomášek, the

Managing Director of Teledin: “We look ­forward to this new opportunity for working together with EDITEL on new exciting projects and also helping our existing clients to further enhance their EDI practices.” n https://www.editel.eu/news/latest/teledin

Just-in-time with EDI.

At the beginning of 2016, EDITEL won the tender as the new EDI provider for the automotive manufacturer, TPCA (Toyota Peugeot Citroën Czech s.r.o). “The service range, the potential and the professional approach of ­EDITEL within the scope of the entire tender process, coupled with 30 years of experience in the implementation of EDI projects, have met and exceeded our expectations”, says Aleš Höfner, General Manager of TPCA Kolín. One

of the first challenges for EDITEL in the cooperation with TPCA was the migration of data from the old EDI solution to the EDI service eXite® of EDITEL and the set-up of a new Web EDI p­ ortal, specifically for TPCA suppliers. Thanks to this portal, costs were reduced and unnecessary effort due to data errors was eliminated along the production chain. The communication with suppliers and business partners of TPCA via EDI services (Electronic Data Interchange) of EDITEL functions smoothly and just-in-time (JIT). n https://www.editel.eu/news/latest/tpca

Everything under control

Hi-Lex, an automotive supplier, works with approximately 60 different suppliers at its Hungarian manufacturing plant. With many of these suppliers, Hi-Lex has long-term agreements for recurring delivery volumes and the same product, while other suppliers receive only one-off orders. In an effort to keep a good overview and to quickly and easily identify

d­ elivery volumes for specific suppliers, Hi-Lex wanted to find a transparent and controllable option for its supply chain. To achieve just that, EDITEL has developed a customized Web EDI solution which makes it possible to easier track orders and it also allows the company to handle long-term and one-off suppliers differently, e.g. when it comes to payment terms and contractual specifications. n https://www.editel.eu/news/latest/hi-lex

Objective: connecting all suppliers to EDI

Speeding up order processing, improving data quality, having straightforward and reliable data–these are just some of the many good

r­ easons why Alpine Electronics will increasingly rely on EDI when working with its suppliers in the future. EDITEL assists Alpine by sharing its expertise and ensuring that additional suppliers are added to the system without a hitch. n https://www.editel.eu/news/latest/alpine

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editelJOURNAL Corporate Magazine of the EDITEL Group

FLYING HIGH WITH EDI

THE FAST TRACK TO GOOD WINE

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ccording to an old African proverb “those who deserve wine should not get water.“ In an effort to get wine shipments to its clients even faster and more efficiently than before, L. Derksen & Co is increasingly relying on Electronic Data Interchange. On the occasion of the transition to abas, the new ERP system, all electronic procurement of goods processes were fully integrated using EDITEL’s outsourcing solution. This translates into increased efficiency for Derksen, especially when it comes to recording

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ustrian cuisine paired with ­Viennese hospitality, all served at a height of 170 meters? This is exactly what patrons expect from the restaurant located at the very top of the Vienna Danube Tower. To ensure smooth business operations, organization and logistics at the restaurant must function like clockwork. By introducing its new ERP system early this year, Donauturm Aussichtsturm- und Restaurant Betriebs GmbH strived to make its procurement of goods processes better and more efficient. This is where Electronic Data Interchange (EDI) came in. The EDI service provider EDITEL was entrusted with implementing a fully automated procurement of goods system.

orders from wholesalers such as Metro, REWE and Transgourmet because orders (ORDERS) no longer need to be entered manually.

These advantages are also true for despatch advices (DESADV) which can now be consolidated and sent to the client at the touch of a button.

Automatic invoicing processes (INVOIC) have also become more convenient. In addition, the use of EDI has had “a very positive impact on payment behavior,” said Gerhard Retter, IT manager at Derksen. As a client, he was very pleased with the way all challenges that arose during the implementation phase, e.g. the sparkling wine tax, inconsistent payment conditions or rebates in kind, were “perfectly solved thanks to the good collaboration between EDITEL and Nittmann & Pekoll.”

Gerhard Retter’s summary of the successful project: “Even though the implementation phase for EDI is costly and time-consuming in the beginning, it pays off every single day. In times like these, there is no way around automation.” n

Flying high and flying fast as well Since mid-April, all article master data (PRICAT) and despatch advices (DESADV) at the Danube Tower Restaurant are being exchanged through a single source via the EDI service eXite® by EDITEL. By accessing the electronic price catalogue (PRICAT), article master data can be exchanged, which makes manual article updating obsolete since article

http://www.derksen.at/

ISSUE 2/2017 Owner and publisher: EDITEL Austria GmbH, 1040 Vienna, Brahmsplatz 3; T: +43 (0)1/505 86 02; e-mail: info@editel.at. www.editel.eu

IN BRIEF

© Erwin Rachbauer

I mplementation of electronic invoicing (e-invoice) Saves time by eliminating manual entry A single connection to the EDI service eXite® for all business partners (EDI Communication) Legally compliant data archiving (Digital Archiving) Assistance and support by EDITEL during the entire project

ABOUT KLIPP KLIPP, a family business headquartered in Thalheim near Wels in Upper Austria, has been offering hair salon services for nearly three decades.

KLIPP currently operates 180 salons.

The company’s 1,300 employees provide consultations and hairstyling services to a total of approximately 1.7 million customers per year.

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Read the full story on https://www.editel.eu/news/ latest/

IMPRINT

KLIPP – AUTOMATED INVOICING WITH L‘ORÉAL AND KAO

n addition to traditional hair salon services ranging from consultations to hairstyling, the family business KLIPP also offers its customers hair care and hair styling products to use at home, available both at its salons and on the online portal “frisörprodukte.at.” The invoicing process for these products with the suppliers in question used to be very time-­ consuming because all invoices for every salon had to be entered manually. This workload is now a thing of

information is updated automatically thanks to EDI. Any changes regarding the products or their prices and the discontinuation of any articles are included in real time. According to Jürgen Fraller, purchasing manager at Donauturm Aussichtsturm- und Restaurant Betriebs GmbH, the most important benefit associated with the use of EDI is the automated exchange of despatch advices: “Since we no longer have to process despatch advices manually, our inventory ­ management has become considerably faster and easier. This frees up time and resources for other things,” he said. n

the past: thanks to EDI, KLIPP can exchange invoices with its suppliers L‘Oréal and KAO Salon Division in a fully automated fashion. “Our EDI partner EDITEL provided excellent service and assistance from day one of our project and made sure that the implementation process with our partners was flawless,” said Ingrid Riegler, head of accounting at KLIPP. n https://klipp.at/

EDITEL Austria GmbH is a wholly-owned subsidiary of GS1 Austria GmbH. The corporate objective of EDITEL Austria GmbH is the electronic data exchange between business partners, the sale of the required software and support services.

Management and responsible for the content: Peter Franzmair Editorial staff: Sylvia M. Gerber M.A., Anja Jung Proofreading : Dagmar Jenner, www.texterei.com Translations: English: Dagmar Jenner, www.texterei.com Czech: Martina Pokorná Hungarian: Katinka Czigány Croatian: Nataša Burič, Marija Lunjek Layout: www.creativedirector.cc Disclosure pursuant to Austrian Media Law as amended in March 2009: the purpose of this newsletter is the promotion and support of ­EDITEL Austria‘s business activities.