KCI Construction Progress Photography Services RFP

KANSAS CITY AIRPORT TERMINAL MODERNIZATION PROJECT KANSAS CITY, MISSOURI

REQUEST FOR PROPOSAL (RFP) Professional Construction Progress Photography Services

November 26, 2018 Issued by Edgemoor Infrastructure & Real Estate The work of this RFP is segmented as described by KCMO Human Relations Department (HRD). Only M/WBE firms having an HRD certification are invited to respond.

TABLE OF CONTENTS INVITATION ............................................................................................................................................... 3 GENERAL PROJECT INFORMATION ..................................................................................................... 3 PROJECT SCHEDULE ................................................................................................................................ 4 Professional Construction Progress Photography Services........................................................................... 4 Licensing and Third Parties .......................................................................................................................... 5 Fees for Service............................................................................................................................................. 5 Term of Contract ........................................................................................................................................... 5 SUBMITTAL REQUIREMENTS ................................................................................................................ 5 Specific Response Requirements .................................................................................................................. 6 Tab A - Cover Letter ............................................................................................................................. 6 Tab B – Qualifications and References................................................................................................. 6 Tab C – Minority- and Women-Owned Business Enterprise Approach ............................................... 7 Tab D – Pricing ..................................................................................................................................... 7 EVALUATION AND SELECTION PROCESS .......................................................................................... 8 ADDITIONAL INFORMATION ................................................................................................................. 8

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INVITATION Edgemoor Infrastructure & Real Estate LLC (Developer), is soliciting responses for Professional Construction Progress Photography services for the Kansas City Airport Replacement Terminal project. Other key members of the team include Clark | Weitz | Clarkson (CWC) joint-venture (design-builder), the Kansas City Aviation Department (KCAD), and the City of Kansas City, MO (Owner).

Critical Dates: • •

December 14, 2018 - Proposals Due Week of December 17, 2018 - Schedule Interviews (if needed)

GENERAL PROJECT INFORMATION The KCI Airport Terminal Modernization Project consists of an approximate 1,050,000 square foot terminal facility including curbside, ticketing lobby, TSA compliant security screening checkpoint, TSA compliant in-line Checked Baggage Inspection System and associated support areas, baggage claim areas, and associated support functions. Facility will include secure concourses providing concessions and customer amenities. The facility will support approximately 39 aircraft gates.

Airline equipment to support air carrier operations in the terminal, including passenger boarding bridges, aircraft support systems (e.g., pre-conditioned air, ground power, potable water, etc.), communications infrastructure, common use communications system for City-controlled gates, information display systems (e.g., flight information display systems, baggage information display systems, etc.), inbound and outbound baggage handling systems, and applicable tenant finishes.

Terminal aircraft apron and non-movement areas sized to accommodate aircraft fleet, dual taxi lanes as appropriate, accommodating B757 aircraft, connections to taxiways, adequate remaining overnight aircraft parking positions, and approximately fourteen (14) common use deicing pads and associated collection system.

An aircraft in-ground hydrant fueling system to service the 39 gates with a connection to the existing aviation fuel farm system is planned. The new system will include piping, isolation valves, fuel pits, emergency shut-offs and meet current environmental requirements.

A multi-level public parking structure with approximately 6,300 parking spaces adjacent to the terminal and connected to the landside terminal via pedestrian walkways and a pedestrian tunnel is included. In addition, a covered pedestrian walkway from Existing Terminal B garage to the new terminal will be provided.

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Associated site development are included, consisting of the relocation of pipelines, natural gas lines, communications facilities, and electronic transmission lines, the demolition of Terminal A and associated parking garage and eventual demolition of existing Terminals B and C. Also included in the Work is environmental mitigation (if any); site grading and drainage; fencing; construction access roads and staging areas, among other things.

The Project requires that provisions be made to maintain existing operations in Terminals B & C during construction of the new terminal.

PROJECT SCHEDULE The following outlines projected key dates for the Project’s duration. Note that all dates below are estimates, and subject to change.

Award of Contract to Photographer Commercial Close for Development Agreement New Terminal Opening

January 2018 December 13, 2018 January 2023

Professional Construction Progress Photography Services Edgemoor is seeking a professional photographer to provide construction progress photography and some potential videography during the construction phase of the Kansas City New Terminal Modernization project, to include: 1. Monthly jobsite progress photos to be taken the first week of every month (may vary depending on the construction schedule and/or at the request of Edgemoor and/or CWC). a. Photographer to coordinate all trips with appropriate Edgemoor and/or CWC staff ahead of monthly shoot.

2. Initial progress visits to include at least 30 views; as terminal begins construction the shoot numbers will be increased as needed.

3. Potential for occasional progress videos (optional scope item).

4. Potential for special event (i.e. groundbreaking, topping out) photography (optional scope item).

5. Potential for occasional drone progress photos or videos (optional scope item). a. Drone operator to coordinate all drone usage with appropriate FAA staff and comply with current FAA guidelines. b. Drone operator to maintain adequate insurance.

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6. It is expected that there will be special events during the project, such as groundbreaking, topping out, VIP tours, etc., for which Edgemoor reserves the right to use the selected Proposer for such events, or to contract separately for hsuch events, which decision will be at the sole discretion of Edgemoor and will be made on an event-by-event basis. In the case that Edgemoor selects the Proposer for such an event(s), the hourly rates provided herein will be used to determine an agreed upon lump sum price for each event.

Licensing and Third Parties All photographs will be copyright of the photographer. Edgemoor requires the following licensing conditions: Unlimited, non-exclusive rights granted to the Edgemoor/CWC Project Team, and the City of Kansas City, MO (including KCAD), for in-house and external (printed and electronic) marketing materials, public relations, including social media and web use, award submissions, and presentations. The photographer agrees to readily sign Photography Releases for all development, design, and construction award programs the commissioning parties may submit to. All other rights are reserved and further use beyond that described herein is not permitted without express written consent by the selected photographer. Third parties may be interested in purchasing these construction progress photos, whether in whole or on a per image basis. The photographer is welcome to extend the same non-exclusive rights to these parties or set others. The photographer will be responsible for billing any outside party, according to the billing requirements of each third party.

Fees for Service Your submitted hourly rate should include computer editing, retouching, processing all files, generating electronic proof sheets, uploading files to sharing site for delivery, and unlimited nonexclusive rights for the entire Edgemoor/CWC Team, including the City of Kansas City, MO and KCAD. Term of Contract The resulting contract will be for one (1) initial year period, starting January 2019 through January 2020. By mutual agreement, the contract may be renewed in (1) year increments, through the end of the terminal construction (January 2023).

SUBMITTAL REQUIREMENTS Please carefully read the instructions and information provided in this Request for Proposal in its entirety. Responsiveness to these instructions will be considered an indication of the capabilities and qualifications of the respondent to participate in the Project.

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Your response to this RFP is due on December 14, 2018 by 5:00 PM local Kansas City, MO. Any proposal received after the submission due date and time may be deemed unresponsive.

Provide one (1) signed hard copy and one (1) electronic copy in PDF format via email.

Submittal shall be marked as “Kansas City Airport Terminal Modernization Project Construction Progress Photography RFP" Submittals shall be mailed to: Edgemoor Infrastructure & Real Estate Attn: Mr. Liam Dai 533 Mexico City Ave Kansas City, MO 64153 Electronic submission should be emailed to: Edgemoor Infrastructure & Real Estate Attn: Liam.Dai@edgemoordevelopment.com cc: Geoffrey.stricker@edgemoordevelopment.com All questions regarding this RFP should be directed to: Liam.Dai@edgemoordevelopment.com Deadline for proposal-related question is 5:00 PM CT, December 5, 2018 Specific Response Requirements Tab A - Cover Letter The Cover Letter shall be on Proposer's letterhead (to include photographers name, address, and other applicable contact information) and shall provide a brief overview of Proposer's interest in the Project, the Proposer’s qualifications, and the Proposer’s ability to the fulfill the scope of work described in this RFP. Please limit to one (1) page.

Tab B – Qualifications and References 1. Include a brief description of your firm, including related qualifications and experience.

2. Provide samples of past photographic work relevant to the Project, as described herein. a. Note: If you will want your hard copy photography samples returned please clearly indicate and include directions for their return.

3. Please provide up to three (3) relevant references for projects/clients that you have provided similar services to those outlined in this RFP. a. For each reference, please include name, firm/company, title, telephone number, and email address for the contact person.

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4. Demonstrate your ability to supply high-resolution digital photography. Include a detailed list of photographic and video equipment (video equipment optional) owned by you or your firm.

5. Please confirm your willingness to sign Attachment 1 - Professional Service Agreement (PSA). This is a draft only for general review. The PSA may be customized for the services of this RFP during the final contracting process with the selected Proposer.

6. Please confirm your willingness to comply with the Licensing and Third-Party requirements as outlined on pages 4-5 of this RFP. Tab C – Minority- and Women-Owned Business Enterprise Approach The work of this RFP is segmented for participation by HRD certified M/WBE firms only.

Respondents to this RFP are required to attach a copy of their current certification to their response.

Tab D – Pricing Respondents to this RFP shall: 1.

Provide an hourly rate for construction progress photography services (inclusive of computer editing, retouching, processing all files, generating electronic proof sheets, uploading files to sharing site for delivery, and unlimited non-exclusive rights for the entire Edgemoor/CWC Team, including the City of Kansas City, MO and KCAD.)

2.

Include an estimate for total number of hours per month to accomplish the scope of work, including any notes regarding potential increase in number of hours each month as the project construction progresses.

3.

Include a separate line item for optional videography work.

4.

Include a separate line item for optional drone work.

5.

Include a separate line item for optional special event work.

6.

Include a separate line item for other fees not included as part of your hourly rate.

1. HOURLY RATE (Photography Services): $____________________ a. Inclusive of computer editing, retouching, processing all files,generating electronic proof sheets, uploading files to sharing site for delivery, and unlimited non-exclusive rights for the entire Edgemoor/CWC Team, including the City of Kansas City, MO and KCAD.

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2. TOTAL HOURS PER MONTH (Photography Services): ____________________ a. In addition to the hourly rate, please provide an estimate for total number of hours per month (include any notes related to increase in hours as the construction progresses).

3. OPTIONAL VIDEOGRAPHY PRICING: $____________________ a. This is an optional scope item; please include breakdown of videography pricing.

4. OPTIONAL DRONE PRICING: $____________________ a. This is an optional scope item; please include breakdown of drone photography and videography pricing.

5.

OPTIONAL SPECIAL EVENT PRICING $____________________ a. This is an optional scope item; please include breakdown of special event pricing.

6.

OTHER FEES: a. Please include breakdown of any other fees.

$____________________

EVALUATION AND SELECTION PROCESS Edgemoor will review all information for completeness. Edgemoor, in coordination with the Project Owner and insurers, has the sole right to determine Proposer 's eligibility to participate on the Project. The Proposer shall cooperate with requests for additional information as deemed necessary by Edgemoor to completely evaluate the Proposer 's capability to perform on the project. In addition, it is required for all proposers to accept the terms and conditions of the Professional Services Agreement (PSA), Attachment 1.

Proposers, at the discretion of Edgemoor, may be asked to participate in an in-person interview.

The interview will address the Proposers relevant experience, references, and past photographic work samples, and other questions arising from Edgemoor’s review of Proposer’s submission.

Interviews should be assumed to be no longer than 60 minutes, including Questions and Answers.

ADDITIONAL INFORMATION The Environmental Assessment: Subcontractor acknowledges that the Federal Aviation Administration (FAA) is directly involved with the project, therefore the National Environmental Policy Act (NEPA) is applicable to the project. Section 102 in the Title I of the Act requires federal agencies to incorporate environmental considerations in their planning and decision making through a systematic interdisciplinary approach. Specifically, all federal agencies are to Edgemoor Construction Progress Photography Page 8

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prepare detailed statements assessing the environmental impact of and alternatives to major federal actions significantly affecting the environment. These statements are commonly referred to as Environmental Impact Statements (EIS) and Environmental Assessments (EA).

In addition, the Act provides that Notice to Proceed with the Work of the Project shall not be made until after the EA is completed. The EA for the Project is scheduled to be completed in December 2018.

This Subcontract is for work that will be awarded contingent on the FAA’s approval of an Environmental Assessment, funding approval from Kansas City, and a notice to proceed issued by the Kansas City Aviation Department.

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Kansas City International Airport Terminal Modernization Project 11/20/18 Exhibit A List of Contract Documents 1.

Development Agreement, Developer’s Pledge, and the Terminal Workforce Enhancement Program, between The City of Kansas City, MO and Edgemoor Infrastructure & Real Estate II, LLC. (At the time of Agreement formation, the agreement between The City of Kansas City, MO and Edgemoor had been executed.

Commissioning Agent will be afforded an opportunity to review the Development Agreement when it is available. Such review may necessitate re-negotiation between Commissioning Agent and Edgemoor for mutually agreeable Agreement provisions that are affected by the Development Agreement.)

2.

Memorandum of Understanding Between City of Kansas City, Missouri and Edgemoor Infrastructure & Real Estate LLC, Kansas City International Airport Terminal Modernization Project, February 9, 2018.

3.

KCI Executive Summary Schedule, dated October 24, 2018.

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KANSAS CITY INTERNATIONAL AIRPORT TERMINAL MODERNIZATION PROJECT KANSAS CITY, MO EXHIBIT D (11/20/2018)

This Agreement shall include, but is not limited to, the items listed below which supplement the articles of the Agreement. In the event of a conflict between any provision of the Agreement and any provision of this Exhibit D, the more stringent requirement shall apply.

GENERAL 1.

Not used

2.

Consultant shall not proceed with the work of this Agreement until an executed Agreement, and approved insurance certificate(s) are received by Edgemoor.

3.

Not used.

4.

In the event that Consultant or any of its agents, employees, suppliers, or lower-tier Consultants use or operate any machinery, tools, scaffolding, fall protection devices, hoists, lifts, cranes or any other items or equipment belonging to or under the control of any other Consultant to Edgemoor, Consultant shall assume full responsibility for such use or operation and shall be liable for any resulting loss or damage (including bodily injury or death or damage to property), and Consultant shall at its own expense and to the fullest extent permitted by applicable law, indemnify, defend and hold such other Consultant, and in accordance with the Agreement, Edgemoor and all other indemnified parties, harmless from any such loss or damage (including bodily injury or death or damage to property) and Consultant shall waive any claims of subrogation by its insurers.

5.

Not used.

6.

Not used.

7.

Not used.

8.

Not used.

9.

Consultant acknowledges that this Project will be a LEED 'Gold' Project. As such, Consultant will make every effort to utilize materials which comply with LEED 'Gold' requirements.

Consultant will document and submit evidence of compliance with LEED 'Gold' requirements.

10.

Extra work tickets will not be honored unless signed by an Authorized Representative of Edgemoor.

11.

Where back charges arise between the Consultant and Edgemoor, charges shall be at cost without markup for overhead or profit.

SAFETY Contrax/113707

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12.

Prior to proceeding with any work on this Project’s site, Edgemoor requires that a premobilization start-up meeting (safe-start) be held with our Regional Safety Director and/or Project Safety Manager. This meeting will review the established Project Safety Program.

Consultant’s Project supervisor and supervisors of any Consultants working for Consultant must attend. All paperwork in this meeting shall be signed by an officer of the Consultant.

13.

Not used.

14.

If Consultant’s representatives will perform work on the site, Consultant shall submit Safe Start documents, including a safety program and job hazard analysis to Edgemoor within thirty (30) days of the Agreement award or as required by Edgemoor. Consultant’s safety program shall be at least as stringent as Edgemoor’s Safety Program.

15.

All new employees of this Consultant will attend Edgemoor’s safety orientation meeting prior to performing any work onsite. This meeting will be held on-site at a time and location designated by Edgemoor.

16.

Consultant shall provide safety training for its employees.

17.

Consultant shall provide its employees with all required Personal Protective Equipment (PPE) (e.g., hard hats, respirators, eye protection, ear protection, fall protection, safety vests, cut resistant gloves, etc.). PPE shall be worn at all times while onsite.

18.

One hundred percent (100%) fall protection is required when exposed to a fall of six feet (6’) or more.

19.

Minimum ANSI level one cut resistant work glove shall be worn at all times for protection against splinters, sharp edges, jagged surfaces, wire rope, glass, metal splinters, and /or other hazards. A higher cut resistance level may be required based on the operation. Special purpose work gloves shall be required when employees are performing certain tasks.

20.

Consultant includes any measures of protection as required to safely perform its work over and under other trades and the public.

21.

22.

Not used.

Not used.

23.

Not used.

24.

If Consultant removes or damages any safety rail or other safety item for any reason, Consultant shall be responsible to immediately reinstall or repair the safety rail or safety item.

SUBMITTALS Contrax/113707

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25.

Not used.

26.

Not used.

27.

Not used.

28.

29.

Not used.

All documents submitted by Consultant pursuant to this Agreement shall be submitted electronically in the form of a RAW, DNG, or TIFF file or its equivalent to facilitate electronic storage and archiving of Project documents.

Submit Safe Start documents to Edgemoor at least two (2) weeks prior to the start work on site.

30.

INTERFACE AND COORDINATION 31.

Not used.

32.

Not used.

33.

Not used.

34.

Consultant shall provide a competent full-time representative that is fluent in English while performing work on the site. The representative will have an extensive knowledge of the work.

The representative will also have a means to communicate with those within the company authorized to make binding decisions.

35.

Not used.

36.

Not used.

CLEAN UP 37.

Not used.

38.

Not used.

39.

There will be no smoking or use of other tobacco products in the building or on site at other than designated smoking areas.

40.

Not used.

41.

42.

Not used.

Not used.

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KANSAS CITY INTERNATIONAL AIRPORT TERMINAL MODERNIZATION PROJECT KANSAS CITY, MO EXHIBIT D (11/20/2018)

PROJECT ACCESS AND SECURITY 43.

Not used.

44.

Not used.

45.

No employee parking is allowed on-site without Edgemoor’s written consent.

46.

Consultant shall be responsible for registering personnel and obtaining required security badges and vehicle permits to perform work within a restricted area. Consultant may be subject to personnel and vehicular inspections prior to entering the site.

DOCUMENT REPRODUCTION 47.

Consultant agrees that as a condition precedent to its receiving any CAD information from the Project architect or any other designer to the Project, Consultant will, at Edgemoor’s direction, either sign directly the indemnity and other documentation required by the architect or designer related to the CAD information or will indemnify, defend and hold harmless Edgemoor for any and all damages, losses, claims, liabilities or costs incurred by Edgemoor arising out of the use of the CAD information. This indemnification obligation is in addition to those set forth in the Agreement and other Contract Documents.

48.

A set of reproducible Contract Documents will be on file at a printer selected by Edgemoor.

Any Contract Documents must be purchased directly from the printer at no cost to Edgemoor.

49.

Consultant will properly dispose of all documents in accordance with the United States Government and Owner regulations.

EQUIPMENT AND MATERIAL DELIVERY AND STORAGE 50.

Not used.

51.

Long term storage is not permitted at the site.

52.

Consultant has included all costs for off-site storage and warehousing for materials and equipment, which cannot be stored on the site. Edgemoor will determine if and when any materials or equipment can be stored on the site.

TEMPORARY POWER, LIGHTING AND WATER 53.

Not used.

54.

Temporary power sources and temporary construction lighting will be provided to Consultant in compliance with OSHA regulations. Additional lighting and power cords shall be provided

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by Consultant. All electrical power sources shall be GFCI protected and be provided by the Consultant.

55.

Not used.

WAGE SCALE 63. Not used.

EMPLOYMENT AND AGREEMENTING REQUIREMENTS 64. Except as stated otherwise in the Exhibit B, to the same extent that Edgemoor is bound to the Developer and Owner, the Consultant is bound to Edgemoor for compliance with the Subcontracting provisions of the Contract Documents. Consultant agrees to include these provisions in any lower tier Agreement(s) and shall be responsible for the compliance of itself and its lower-tier Consultant(s). Consultant agrees to furnish all submittals and documentation required for such compliance in accordance with the requirements of said provisions. The following are the consultant’s goals for the Project: a.

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Combined WBE’s and MBE's participation of ONE HUNDRED PERCENT (100%)

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