Athletic Facilities Policies and Procedures by Eau Claire Recreation

AthleticFacilities

Policies&Procedures

Fcarson

INTRODUCTION

EauClaireParks,Recreation,andForestry(ECPRF)facilitiesarehometomanydifferentathletic organizationsinthecommunity. Theyarereservableforusebygroupswithexistinguseagreementsas wellastootherorganizationswithoutuseagreements,includingthegeneralpublic. Thismanualdetails policiesandproceduresforallECPRFathleticfacilities. Greatcarehasbeentakentoensurethismanual explainstheoperationofeachfacilityindetail. Pleasereviewittoanswerquestionsregardingyour organization’suseofthefacilitiesofferedthroughECPRF.

Existinguseagreementsmayhavetermsandconditionswhichsupersedeportionsofthismanual. By reservingECPRFfacilities,anygroupororganizationreservinganECPRFfacilitywhichdoesnothave anexistinguseagreementacknowledgesandagreestothegeneralfacilityuseagreementattachedin appendixBattheendofthismanual.

FRIENDLYREMINDERSFROMTHEMAINTENANCECREW

Aswegearupfortheballfieldseasonthissummer,ourcollectiveeffortsplayacrucialrolein maintainingthefieldsandensuringanenjoyableexperienceforallusers.Herearesome essential guidelinestohelpusachievethatgoal.

RainwaterManagement:

Whenitrains,pleaseavoidpushingwaterfromtheinfieldintothegrass.Weunderstandthe eagernesstoresumeplay,butdoingsocreatesunsafelipsforfuturegamesandposeschallenges formaintenance.Instead,considergentlyshiftingpuddleswithintheinfieldtoexpeditedrying.If youuseafielddryingagent,applyitsparinglytothemoundandhomeplateareas.Overusecan leadtolong-termissues.

MindfulRaking:

Duringbreaksbetweengamesorinnings,refrainfromrakingballfieldmaterialintothegrass. Suchpracticeswearouttheedges,createunsafelips,andmakeremovalfromthegrassdifficult. It’sbesttosteerclearofallfieldedgesineverysituation.

Post-GameCleanup:

Attheendofthenight,storethebasesawayandreplacebaseplugsintheir sleeves.Noneedto worryaboutrakingorfillingholes—we’llhandlethatinthemorning.Saveyourselftheconcern; we’vegotitcovered.

DugoutResponsibility:

Encouragethekidstopitchinbykeepingthedugoutsclean.Aftereachgame,ensurethatall garbageispickedupandproperlydisposedof.Atidydugoutbenefitseveryonethroughoutthe summer.

TeamEffortforField Maintenance:

Byworkingtogether,wecanmaintainthefieldsin excellentconditionthroughoutspring, summer,andfall.Let’slookforwardtoafantasticyear!

- TheECPRFMaintenanceCrew

COMMUNICATION

FACILITYSCHEDULINGCONTACTS

 CommunicateALLschedulingrequestsviaemailtothefollowingcontacts:

o AthleticFacilitySchedulingContact: athleticfieldscheduling@eauclairewi.gov

o AthleticFacilityOnlineSchedules:www.eauclairewi.gov/athleticfacilities

o HobbsIceArenaSchedulingContact: rechobbsicearena@eauclairewi.gov

o HobbsIceArenaOnlineFacilitySchedules: www.eauclairewi.gov/hobbs

o GeneralFacilitySchedulingInquiries: recreation@eauclairewi.gov

FACILITYMAINTENANCE&ACCESSCONTACTS

 CommunicateALLmaintenancerequestsviaphonetothefollowingcontacts:

o Ballfield/Soccer/Multi-PurposePlayingSurfaces:ParksSupervisor(715)828-0354

o CarsonBaseball/FootballStadiums&Grounds:ParksSupervisor(715)828-0353

o GeneralFacilityMaintenance&AccessInquiries:ParksDivisionOffice(715)839-5039

o CarsonFootballStadiumOn-SiteEventStaff(FullServiceEventsOnly):(715)590-2673

FACILITYAVAILABILITYINFORMATION

ECPRFSYSTEM-WIDEEARLIESTFIELDAVAILABILITYDATE–APRIL15TH

 April15th istheearliestplannedavailabilityofanyECPRFathleticfields. Weatherandturfconditionpermitting,earlierfieldavailabilitymaybepossible. Ingeneral,reservationsarenot permittedpriortothisdate. EachspringECPRFwillcommunicateasfieldsbecomeavailablefor play.

ECPRFSYSTEM-WIDEWATERSERVICEAVAILABILITY–MAY15th

 May15th istheyearlyplanneddateforavailabilityofwaterserviceatECPRFfacilities. Weather permitting,waterservicemaybeavailableearlierthanthisdate. Portabletoiletsareprovidedat facilitieswithbathroomsuntilwaterserviceisturnedoneachspring. ECPRFwillcommunicate aswaterservicebecomesavailableateachfacility.

KEYSANDACCESS

 BollingerFieldsComplex:Groupsneedingkeyaccessforfieldlightsorbathroomsatthe BollingerFieldsComplexmustcheckoutkeysfromtheRecreationDivisionOfficeat915 MenomonieSt. Contactrecreation@eauclairewi.govtocoordinatecheckoutfortheBollinger FieldsComplex.

 AllotherOutdoorAthleticFacilities:Groupsneedingkeyaccessforlights,bases,bathrooms,etc foranyotherECPRFoutdoorathleticfacilitymustcheckoutkeysfromtheParksDivisionOffice at1040ForestSt. Contact(715)839-5039tocoordinatekeycheckoutforanyoutdoorathletic facilitiesEXCEPTtheBollingerFieldsComplex. Keysarenotprovidedforallfacilities,referto thespecificfacilitysectioninthismanualforfurtherkeyaccessinfo.

RESPONSIBILITIES&CODEOFCONDUCT

RESPONSIBILITIESOFGROUPSANDORGANIZATIONS

TheUserisresponsibleforallmembersofitsgroupandassuringthatallmembersareabidingbyallrules andregulationsregardingtheuseofCityofEauClaireathleticfacilities.

 TheUseranditsmembersshallprovideanyandallsupervisionnecessaryofitsactivitiesatCity ofEauClaireathleticfacilities.Thiswillincludesupervisingactivitybothonthefieldandin relatedfacilitiessuchasbleachers,concessionstands,restrooms,lockerrooms,and/orothercity facilitiesthathavebeenreserved.

 TheUsershallberesponsibleforanyandalldamagecausedbyitsmembersandshallpayforall repairorreplacementcosts.

 TheUsermaynotperformanymaintenanceoncityownedproperty,includingparks,athletic fieldsandplayingsurfaces,lockerrooms,concessionstands,orrestroomswithoutthewritten consentoftheDirectorofCommunityServices.

 AnyUserrequiringkeysforathleticfacilitiesmustcompleteasecuritykeyagreementbefore keyswillbeissued.Keysmaynotbeduplicated.Therewillbeachargeforanylostbuildingkey.

 OrganizationsmustcompleteaSpecialEventapplicationwhenchargingfeesorselling concessionsatCityofEauClaireathleticfacilities.

CODEOFCONDUCT

Itisourgoaltoprovidesafeandinclusiveactivitiesandfacilitiesatalltimes. Improperconduct includingbutnotlimitedtoinappropriatelanguage,inappropriatephysicalcontact,abuseofstafforother patrons,theft,vandalism,oranyotherillegalactivitiesarenottolerated. Inconsiderationofthesafety andsecurityofourstaffandpatrons,ECPRFreservestherighttoremoveanyonefromcurrentorfuture participationinorattendanceatECPRFactivitiesorfacilitiesintheeventofimproperconduct,including involvingECPDifnecessary.

PROCEDURES

 UserisresponsibleforcommunicatingconductpoliciesforalleventsatECPRFfacilities.

 BehaviorsnotconsistentwithECPRFmission,vision,andexpectationswillresultinejection fromtheeventfacilityandmayresultincontactinglawenforcementwhennecessary.

 Officialsareconsideredprimarygamemanagersandhavetheauthoritytosuspendplay,issue warnings,andadministerejectionstoensuretheenvironmentpromotessportsmanship,respect, andsafety.

 Anyoneresponsiblefordamagetoequipmentorfacilitieswillbeheldaccountableforall replacementandrepaircosts.

PROGRAMDIRECTORS

 Establishapositiveenvironment. Promoteandenforcecodesofconduct.

 Emphasizeplayerdevelopmentandprovidecodeofconducttocoaches,players,spectators,and officials.

 Evaluatecoachandstaffperformancesontheprincipalsofsportsmanship.

PARTICIPANTS

 Treatopponentswithrespectandexerciseself-controlinheatedmoments.

 Displaymodestyinvictoryandgraciousnessindefeat.

 Acceptthejudgementoftheofficialswithoutcomplaintorunnecessarygestures.

 Congratulatetheopponentsinasinceremannerfollowingvictoryordefeat.

 Accepttheresponsibilityandprivilegeofrepresentingyourcommunity.

COACHES

 Instructplayersontheirresponsibilitiesofsportsmanship.

 Respecttheofficials’judgementandinterpretationsoftherules.

 Publiclyshakehandswiththeofficialsandopposingcoachesbeforeandaftereachcontest.

 Besensitivetoexplosivesituations;removeplayer(s)andselfbeforeproblemsarise.

 Communicateprogramgoalsandobjectivestoparticipants,parents,andspectators.

 Developparentandplayerrelationships,byprovidinginformationandcommunicating expectationsconsistently

PARENTS/STUDENTS/SPECTATORS

 Bearolemodel! Berespectfulofbothplayersandfansofopposingteams.

 Don’tharassortrashtalkopponents,coaches,orofficialsbefore,during,orafteracontest.

 Recognizeandsupporttheeffortsofcoaches,officials,leagues,andadministrators.

 Supportplayerswithpositiveactionsandencouragement.

 Respecttheofficials’judgementandinterpretationoftherules.

 Acceptbothvictoryanddefeatwithprideandcompassion.

 Applaudallparticipantefforts,winorlose.

OFFICIALS

 Acceptyourroleinanunassumingmanner.

 Maintainconfidenceandpoise,controllingthecontestfromstarttofinish.

 Neverarguewithparticipants,coaches,orspectatorswhenenforcingrules.

 Doyourparttopromotesportsmanship. Beconsistentinyourapproachtoeverygame.

 Beobservantoffacilityandequipmentstatusandcommunicatesafetyconcernsto Administration.

FEES/PAYMENT&

FEES

 FeesarechargedforuseofECPRFfacilitiesinordertorecovercostsofoperatingand maintainingthefacilities.

 Groupswithexistinguseagreementspayfeesaccordingtotheiragreement.

 GroupswithoutuseagreementspayfeesaccordingtotheCityCouncilapprovedfeeandlicense schedulelocatedonlineat:https://www.eauclairewi.gov/government/budget/process-currentdocuments

PAYMENTPOLICY

 GroupswillbeinvoicedbymonthfortheiruseofECPRFfacilities.

o Paymentisdueaccordingtotheduedateontheinvoice

o Groupswithoutstandingbalancesof60dayspastdueormorewillnotbepermittedto continueuseofECPRFfacilitiesandwillnotbeabletomakeadditionalreservations untiloutstandingpastduebalancesarepaid.

 ECPRFreservestherighttodeterminealternativepaymentplantermsforfacilityuserswithout useagreementsasnecessary,includingrequiringdepositsatthediscretionofECPRF.

CANCELLATIONSANDRESERVATIONCHANGES

 Foroutdoorathleticfacilities,72hours’noticepriortothescheduledreservationtimeisrequired fornon-weathercancellationsorreschedules.

 Non-weathercancellationsandreschedulesmadewithlessthan72hours’noticewillincurthe fullchargefortheparticularreservation.

WEATHER/FIELDPLAYABILITYPOLICY–BALLFIELDS&FIELDPREPARATION

 Fieldprepsarecompletedfirstthinginthemorningonscheduledgamedates.

 Ondayswhenthereisrainoccurringorforecasted,staffwillprepfieldsaslongasthereisno standingwaterontheinfielddirtandaslongaslightningdoesnotpreventworkfromoccurring.

 Ballfieldsaredeclaredunplayableifthereisstandingwaterontheinfielddirtat12pmonany givenday. ECPRFstaffwillcheckconditionsoffieldsandcommunicateplayabilityasneeded ondayswhenweatherisinthearea.

 Groupsareadvisedtocancelorreschedulegamesthedaybeforeifinclementweatherlaterinthe dayisaconcernforaparticulargamedate.

 Forweathercancellations,groupswillnotbechargedifgamesarecancelledorifECPRF declaresfieldsunplayableBEFOREfieldprepworkhasbeencompleted. Iffieldshavebeen preppedandweathermovesinlaterintheday,chargeswillstillapplybecausetheworkhas alreadybeenperformed.

 Pleasehelptoensurethehighqualityoftheballfieldsbystayingoffthefieldswheneverthereis standingwaterintheinfielddirtoranywhereontheturfareasinfairandfoulterritory.

OUTDOORATHLETICFACILITYINFORMATION

GENERALPROCEDURES

 BollingerFieldComplexismanagedbyECPRFmid-Maythroughmid-Augustofeachyear.For reservationsatothertimesoftheyear,contactUniversityofWisconsin-EauClaire@715-8362546.

 ECPRFreservestherighttomakefinaldecisionsregardingfacilityassignmentsandmaymake changesasdeemednecessaryinthebestinterestofthefacility.

 Scheduling,maintenance,andfieldprepforCityownedfacilitieswillbeperformedbyCitystaff.

 PetsarenotpermittedonECPRFathleticfields. PetsmustinCityparksmustbeleashedatall times. IdentifiedserviceanimalsarewelcomeatCityfacilities.

RESERVINGOUTDOORATHLETICFIELDS

 ReservationsforCityownedandmanagedfacilitiesarecoordinatedthroughtheRecreation DivisionOffice/

 OutdoorAthleticfacilitiesareavailablebeginningApril15th .

 Tournamentrequestsmaybesubmittedoneyearinadvance.Tournamentschedulesforreserved tournamentsmustbesubmittedtwoweekspriortotheevent.Latesubmissionsmayincur additionalfees.

 FieldreservationswillbeacceptedbeginningOctober1st ofeachyearforallfacilitiesforthe upcomingoutdoorathleticseasons(ApriltoNovember),andmustbereceivedbyJanuary1st of eachyearforpriorityschedulingpreference.

 Reservationrequestssubmittedlessthantwoweeksinadvanceoftheeventdatemayincur additionalfees.

 Largescaleandcommunityevents(tournaments,concerts,etc)generallymeetthecriteriafor SpecialEventstatusandmustsubmitaSpecialEventapplicationandreceiveapproval. Special Eventcriteriaandprocessinfoislocatedonlineat: https://www.eauclairewi.gov/recreation/special-events

OUTDOORATHLETICFIELDSCHEDULINGTIMELINE

SpringAthletics(reservationsdueNovember1ofprioryearorasnoted)

 HighSchoolBaseball/Softball

 BabeRuth(February1ofcurrentyear)

 SoccerOrganizations(spring,summer,andfalldates,December1ofprioryear)

 UWEC(Baseball/SoftballandFootballfornextcalendaryear)

 ParksandRecreation(fullcalendaryear)

Summer&FallAthletics(reservationsdue February1ofcurrentyearorasnoted)

 Express(December15ofprioryear)

 MiracleLeague

 Cavaliers&Rivermen

 AmericanLegion

 ECFastpitchGirlsSoftball

 Baseball-Americans,Nationals,BabeRuth

 HighSchoolFootball

 FallBaseball/Softball/Soccer

 FootballandBandPractices

RESERVATIONPROCESS

 Organizationssubmitwrittenschedulerequeststo athleticfieldscheduling@eauclairewi.gov

 Scheduleconflictsareresolvedwitheachorganization,schedulingprioritylistedinthenext sectionisusedtoresolveconflicts.

 ECPRFentersschedulerequestsinthereservationsystembasedonpriorityfortheuseofall outdoorathleticfields.

 Oncereservationschedulesaresentouttoorganizations,theyareconsideredfinalconfirmation.

 Practicesarenotscheduledatballfields.

o Whenoutdoorathleticfieldsarelined,thisindicatesthefieldhasbeenreservedandfees paidbyanotheruser.Whenthishappens,pleaserefrainfromuseandfindanalternate location.

o Softballandbaseballfieldsthathavebeenfreshlyprepped/linedforgamesarenot playableforpracticesorotheruse.

PROCEDURESFORORGANIZATIONSWITHPRIORITY

All outdoor athletic fields will be reserved in the following priority, unless specifically noted otherwise:

1. Anygroupororganizationthathasacurrent,council-approvedagreementwiththeCityofEau Claireforuseofthatfacilitystatingtheirrightforpriorityreservation

2. Regularevents,tournaments,competitionswithanagreement

3. ParksandRecreationPrograms&Activities

4. PlayoffGames–NationalCollegiateAthleticAssociation

5. PlayoffGames–WisconsinInterscholasticAthleticAssociation

6. VarsityConferenceGames–UniversityofWisconsinEauClaire

7. VarsityConferenceGames–EauClairePublicSchools

8. VarsityConferenceGames–EauClairePrivateSchools

9. VarsityNon-ConferenceGames–UniversityofWisconsinEauClaire

10. VarsityNon-ConferenceGames–EauClairePublicSchools

11. VarsityNon-ConferenceGames–EauClairePrivateSchools

12. LowerLevelGames–UniversityofWisconsinEauClaire

13. LowerLevelGames–EauClairePublicSchools

14. LowerLevelGames–EauClairePrivateSchools

15. SportPractices,BandPractices

16. CityofEauClaireNon-ProfitGroupsandOrganizations

17. CityofEauClaireForProfitGroupsandOrganizations

18. Non-CityofEauClaireOrganizations(Non-ProfitandFor-Profit)

19. Individualteamswithoutadirectaffiliationwithanexistingorganization

20. Otherfacilityrequestswillbebasedonavailability

Ifthereservationschedulemustbechanged duetoanunforeseenschedulingconflict,ECPRFwill attempttomediateasolutionwithanyandallpartiesaffectedbytheconflict. Ifthepartiesaffected cannotresolvetheproblemcollectively,theCityreservestherighttounilaterallychangethe reservationschedule.

PRIORITYRESERVATION-LARGESCALESPECIALEVENTS&MAJORCOMMUNITY EVENTS

Outdoorathleticfieldreservationsforlarge-scalespecialeventsand/ormajorcommunityeventswillbe acceptedfromthesponsoringorganizationbeginningSeptemberoftheyearpriortotheevent.ECPRF willcoordinatereservationofcityfacilitiesforthespecialeventandwillserveastheliaisonbetweenthe specialeventandthepriorityreservationgroup.Theeventwillbeconsideredconfirmedwhenanyuser grouphavingpriorityreservationforthefacilitiesrequestedhasagreed,inwriting,towaivetheirrightto facilityuseduringthetime(s)anddate(s)requested.

LIGHTNINGPOLICY

Criteriaforsuspensionandresumptionofanevent,athleticcontest,swimmingatFairfaxPoolorany otheractivitybeinghostedbyECPRF:

 Whenthunderisheard,orlightningisseen,thethunderstormiscloseenoughtostrikeyour locationwithlightning.Suspendplay,activity,oreventandtakeshelterimmediately.This includesplayers,officials,fans,patronsandCityemployees.

 Thirty-minuterule.Onceplay,activity,oreventhasbeensuspended,waitatleast30minutes afterthelastthunderisheardorflashoflightningiswitnessedpriortoresumingplayoractivity.

 Anysubsequentthunderorlightningafterthebeginningofthe30-minutecount,resettheclock andanother30-minutecountshouldbegin.

 ECPRFstaffarerequiredtofollowthelightningpolicyandwillnotaltertheiroperationsto accommodateearlyresumptionofplayorcompletionofmaintenancework.

 ThesearethesamecriteriaasrecommendedbytheWisconsinInterscholasticAthleticAssociation.

BOLLINGERFIELDSCOMPLEX

990WestHamiltonAvenue,EauClaire,WI54701

POLICY

BollingerFieldsComplexwasbuiltasjointpartnershipbetweentheCityofEauClaireandtheUniversity ofWisconsin-EauClaire. TheUniversityusesthefieldbetweenAugust15andMay15ofeachyearfor UniversityRecreationandAthletics,andtheCityusesthefieldbetweenMay15andAugust15for summerrecreationprograms. Useandoperatingcostsaresharedbythetwoorganizations.

PROCEDURES

 RequestsforreservationsbetweenAugust15th andMay15th shouldbedirectedtotheUniversity ofWisconsin-EauClaire. Contact:715-836-2546

 ACityofEauClaireSpecialEventformmustbecompletedfortournamentsand/orspecial eventsheldattheBollingerAthleticFieldComplexbetweenMay15th andAugust15th .

 PriorityreservationforthisfacilitywillbedifferentthanstatedingeneralpoliciesfromApril1 throughtheendofthespringHighSchoolseason:

1. UniversityofWisconsinEauClaireEvents

2. Games—PublicSchools

3. ECPRFPrograms&Activities

4. CommunityEvents

 ECPRFprogramswillhaveschedulingpriorityafterthehighschoolseasononallfields.

 TeamsnotassociatedwithECPRFmaypracticeonthefieldsonafirstcomebasis.Practiceswill notbescheduled. Basesandlightswillnotbeavailableforpracticesandunscheduledevents.

 Basesandlightswillnotbeavailableforindividualsandgroupswithoutawrittenagreement.

 FieldsmaybereservedforgamesbyorganizedgroupsaftertheECPRFscheduleiscomplete. Groupswithuseagreementswillbeinvoicedforreservationcharges.

 Chargesmustbepaidatthetimeofreservationforgroupswithoutauseagreement.

BATHROOMS/LIGHTS/KEYS/WATER/ALCOHOL

 WaterserviceiscontrolledbyUWECandistypicallyavailablebyMay15th ofeachyear.

 Groupsareresponsibleforturningfieldlightsonandoffandforopeningandclosingbathrooms foruseduringtheirreservedactivities,withkeysprovidedviacheckout.

 ThebathroomsonthecornerofHamiltonandSteinareavailableforusewithakey.

 KeysforlightingcontrolsandbathroomaccessaremanagedbytheRecreationdivisionat915 MenomonieSt. Asignedkeyagreementformisrequiredtocheckoutkeys. Contactthe Recreationofficeatrecreation@eauclairewi.govor(715)8389-5032tocoordinatekeycheckout.

 PerUWECpolicy,alcoholisnotpermittedanywhereattheBollingerFieldsComplex.

SOFTBALLFIELDS

Fields#2(GirlsFastpitchField)–Lighted,Basesnormallyset@60’;PitchingRubber@43’:(2) BattingCages

Fields#7,8,9,10(SlowpitchFields,7&9Men’s;8&10Co-ed)–Lighted,Basesnormallyset@65’; PitchingRubber@50’

OutfieldFences–Field7:Left-285’,Center-279’,Right-269’;Field8:Left-254’,Center-249’,Right253’;Field9:Left-280’,Center-278’,Right-280’;Field10:Left-264’,Center-264’,Right-264’

 Field#2(Softball)isavailableforreservationthroughUWEConly.

 Basesareavailableforgroupswithuseagreements. Groupsmustcheckoutakeytobaseboxes bycontactingtheRecreationdivisionofficeatrecreation@eauclairewi.govor(715)8389-5032.

SOCCERANDMULITPURPOSEFIELDS

Field#1(Multi-purposeSoccerField(U-12))–Lighted,160’by341’

Field#3(Multi-purposeSoccerField(U-12))–Lighted,200’by340’

Field#4(RugbyField(U-14))–NotLighted,230’by450’

Field#5(VarsitySoccerField)–Lighted,160’by341’

 EauClaireUnitedandChippewaValleySoccerLeaguewillhavesecondschedulingpriorityon allsoccerfieldsattheBollingerAthleticComplex.

 TheVarsityFieldwillbea“specialuse”fieldonly. Itwillnotbescheduledonaregularbasisfor practicesorgameswithoutapprovalofECPRF.

 Reservationsfornon-prioritycommunitygroupsrequestingtoreservesoccerfields#1,#3, and/or#4willbeacceptedafterprioritygroupreservationshavebeenaccepted. Groupswitha useagreementwillbeinvoicedforreservationcharges.

 Chargesmustbepaidatthetimeofreservationforgroupswithoutauseagreement.

BASEBALLFIELD#6

Lighted,Basesnormallyset@90’;PitchingRubber@60’6”:(1)BattingCage

 Field#6(Baseball)isavailableforreservationthroughUWEConly.

 Basesareavailableforgroupswithexistinguseagreements. Groupsmustcheckoutakeyto baseboxesbycontactingtheRecreationdivisionofficeat recreation@eauclairewi.govor(715) 8389-5032.

 ThescoreboardcontrollersareownedandmanagedbyUWECandarenotavailableforusefor groupsuseagreement.

CARSONPARKSTADIUMSANDBALLFIELDS

100CarsonParkDrive,EauClaire,WI54701

CARSONPARKBASEBALLSTADIUM

Lighted,Basesnormallyset@90’;PitchingRubber@60’6”,OutfieldFence:Left-319’,Center-380’, Right-302’:(1)BattingCage

MAINTENANCE

 ECPRFwillprovidefieldpreparationandgeneralfacilitymaintenanceforCarsonBaseball Stadium.

 EauClaireBaseball,L.L.C.(ECExpress)willoperatethestadiumforgamesandevents, includingopeningthestadium,operatingconcessions,andprovidinganyadditionalfieldand stadiummaintenanceforeventsscheduledatCarsonParkBaseballField.

 NoothergroupororganizationisallowedtoperformmaintenanceattheCarsonParkBaseball Stadium,includingfieldmaintenance.

SCHEDULING&USE

 ReservationsfortheBaseballStadiumwillbecoordinatedthroughtheRecreationAdministrative Office. Allreservationsmustbesubmittedbyanauthorizedrepresentative,inwriting,including theday,date,gamestarttime,andifthegameisasinglegameordoubleheader.

 CarsonParkBaseballStadiumwillbereservedforgamesonly. Practiceswillnotbescheduledat thefacility.

 Nomorethan3gameswillbescheduledatCarsonBaseballFieldonanygivenday. Requeststo playmorethan3gamesmustbeapprovedbytheECPRF.

 Teamsarepermittedintothebaseballstadiumtwohoursbeforetheirscheduledgametime. Battingpracticemusttakeplaceinthecagesalongthe1stbaseline.

 Eachteamispermitted15minutesofwarmupontheinfieldbeforetheirscheduledgametime.

 PriortoJune1st,priorityschedulingwillbeasstatedintheProceduresforOrganizationswith Prioritysection,givingfirstpreferencetopublicHighSchools,thenUWEC,thenprivateHigh Schools. AfterJune1st,EauClaireBaseballL.L.C.haspriorityschedulingfortheirleague scheduleandtournaments. Othergroupsandorganizationswillbegivenpriorityasfollows:

1. EauClaireCavaliers

2. AmericanLegion

3. OtherCommunityOrganizations

 GamesandeventsattheCarsonParkBaseballStadiumwillbescheduledsothatthepatronsofsuch gamesandeventsareanticipatedtobeoutoftheStadiumatleastthreehourspriortothestartofany EauClaireBaseballL.L.C.(Express)scheduledgame.Anyextra-inninggamesmustconcludewithin thistimeframe.

GAMES&PERSONNEL

 Expresswillopen,close,andoperateconcessions.

 AllpersonnelnecessarytosuperviseactivitiesattheBaseballStadiumwillbetheresponsibility oftheusergroup,includingactivitiesonthefield,lockerrooms,bleachers,groundsarea,andrest rooms.

 Restroomsarenotavailableuntilthewateristurnedon,usuallybyMay15th. Portabletoilets willbeavailableinAprilandMay. ECPRFwillprovideandmaintaintheportabletoilets.

 FieldprepbetweengamesforscheduledDoubleHeadersofthesameorganizationwillbethe responsibilityofthehostorganization(exceptExpress/UWECgames).Toolswillbeavailablefor use,butnoproduct.PrepwillbeprovidedbytheCitywhentherearebacktobackgames scheduledwithdifferentorganizations(Cavaliers/Express,UWEC/ECASD,etc)

 Theusergroupwillberesponsibleforprovidingtheirowngameannouncerandscoreboard operator.

 Accessintotheoldpressboxisavailabletoallteams.Teamsrequestingaccessintothenewpress boxwillneedEauClaireExpressapproval.

 Eachschoolusingthestadiumwillberesponsibleforcontrollingthenumberofpeopleallowedin thepressbox. Accessshouldbelimitedtoradiopersonnel,scouting,scoreboardandannouncer, statistician,andcoaches.Childrenarenotallowedinthepressbox.

 Allusersareencouragedtomakethefollowinggameannouncements:

o InformationabouttheRecyclingInitiatives

o TobaccoUsePolicy

 TheFanDeckisavailableforspectatorviewingforallscheduledgameswithExpressapproval. TeamsrequestingaccesstothefandeckwillneedtonotifytheExpresspersonnelbeforethe particulargame.

 TheFanDeckmustbesupervised.Theavailablechairscanbeusedandmustbe returned/restackedattheendofthegame.

STADIUMSCOREBOARD/MESSAGEBOARD

 Eachorganizationisrequiredtooperatethescoreboardfortheirevents.Expresswillprovide trainingpriortotheseasonstart.

 Ifused,thescoreboardmustbeshutoffattheconclusionofthegamethecontrollermustalsobe unpluggedandplacedinitscase.

 ThemessageboardinsidethestadiumismanagedandoperatedbytheEauClaireExpress.

LOCKERROOMS

 Lockerroomsarenotavailableuntilwaterserviceisrestoredfortheseason.ECPRFwillnotify thestadiumuserswhenlockerroomsareavailable.

 Anydamagestothefacilitywillbetheresponsibilityofthescheduledorganization.

 TheEauClaireExpresswillhaveexclusiveuseofthelockerroomonthefirstbasesideofthe stadium.TeamswantingtousethisfacilitymayrequestapprovalfromtheExpress.

 AllotherstadiumusersandtheteamopposingtheExpresswillutilizethelockerroomonthe thirdbasesideofthestadium. Thehometeamdeterminestheuseofthisfacility.

BATTINGCAGES&DUGOUTS

 On-fieldbattingpracticeisnotavailableatCarsonBaseballStadium. Battingcagesareprovided alongthefirstbaselineforpregamebattingpractice.

 Asasafetyprecaution,allteampersonnel,players,coaches,trainers,andbatboysnotplayingon thefieldarestronglyencouragedtostaywithinthedugouts. Anyteamsandteampersonnel outsidethedugoutsacceptallrisksassociatedwithbeingoutsideofthedugoutsduringplay.

 Softtossisnotpermittedonthechainlinkfences.

BATHROOMS/LIGHTS/KEYS/WATER

 WaterserviceistypicallyavailablebyMay15th eachspring.

 Portabletoiletswillbeavailableuntilwaterserviceisavailable.

 KeysarenotprovidedforCarsonParkBaseballStadiumtogroupswithoutauseagreement.

OFFICESANDSTORAGE

 EauClaireCavaliersbaseballmaintainsanofficeandstoragespacealongthethirdbaselinefor theiruse.

CONCESSIONOPERATIONS

 Expresshassoleuseoftheconcessionstandandtherighttosellsuchconcessionsatall scheduledeventsatCarsonParkBaseballStadium. Anygroupwishingtohaveconcessionssold attheirgamemustcontacttheEauClaireExpress.Expressmustbenotifiedoftherequestfor concessionssalesatleastsevendaysinadvance.

 Teamsmaynotprovidefreefoodorhostafoodeventonpropertyadjacenttothebaseball stadiumandsurroundingareas. Thisincludestheplazaandgrassareasoutsideofthestadium. Teamswishingtohostafoodeventarewelcometoreserveapavilionareaforthispurpose. Rentalrateswillapplyforanyreservation.

 Nocarry-inspermittedwithoutECExpressapproval.

 PleasehelpussupporttheenvironmentaleffortsoftheCityofEauClairebyproperlydisposing ofwasteandencouragingbeneficialrecyclinginitiatives. Eachorganizationcanassistwiththis effortbyusingofpaperor“green”productsandpromotingrecyclinginitiativesduringgames.

PARKING

 AllparticipantswillbeexpectedtoparkinthemainparkinglotinCarsonPark. Vehiclesneeded forloading/unloadingmaybebroughtintothestadiumareaforunloading;howevertheywill needtobemovedtothemainparkinglotpriortothegamestart.

TOBACCO&ELECTRONICSMOKINGDEVICES

 SmokingisprohibitedthroughouttheCarsonParkBaseballStadium.Thisincludeselectronic smokingdevices.Nopersonshallsmokeorcarryanylightedcigar,cigarette,pipeoranyother smokingdeviceinanyenclosed,indoorareas.Inexteriorareas,nosmokingisallowedwithin twentyfeetofanaccesspointorfortyfeetfromanybuildingairintakesystem.Receptaclesfor wastewillbeprovidedbyECPRF.

GAMECANCELATIONS

Teamscancelinggamesoralteringgamestarttimesforanyreasonarerequiredtonotifyboth ECPRFANDtheEauClaireExpressemailANDtelephone

ECPRFContactInformation

athleticfieldscheduling@eauclairewi.gov/(715)839-5070

ExpressContactInformation

SammiCostello–GeneralManager:sammi@eauclaireexpress.com /(715)839-7788

DaleVarsho–Manager:dvarsho@eauclaireexpress.com/(715)577-8255

Toavoidchargesforcancelledgamesallgroupsusingthebaseballstadiummustfollowtheseprocedures:

 Ifthefieldisdeclaredunplayable(week-daygames)ECPRFwillcontactthegamecoordinatoror schoolAthleticDirectortoinformthemofthecancellationatleasttwohoursinadvance.

 Ifthefieldisunplayable(week-endgames)EauClaireExpresswillberesponsibleforcontacting thegamecoordinatororschoolAthleticDirectortoinformthemofthecancellation.

 Iftheschoolororganizationismakingthecancellation(coldweather,opponentnotabletomake it,etc)theorganizationorschoolisresponsibleforcontactingbothECPRFandtheEauClaire Expressbyemailandtelephone.

 Fieldprepsarecompletedfirstthinginthemorningonscheduledgamedates. Fieldprepcharges willbeincurredforcancellationswhichoccurafterfieldprepworkhasbeencompleted,evenif weathermovesinlaterinthedayafterfieldprepworkhasbeencompleted.

 Groupsareencouragedtomakecancellationsthedaybeforeifinclementweatherisanticipated onascheduledgamedate.

CARSONPARKFOOTBALLSTADIUM

802PavilionDrive

Lighted,100yardfield,120by50yardtotal

PROCEDURES

 TeamsfromSoftballandBaseballFieldsmaynotusetheFootballfieldwithoutprior authorizationfromECPRF,includingforpregamewarmupsforbaseballorsoftballgames.

 AllpersonnelnecessarytosuperviseactivitiesattheFootballStadiumwillbetheresponsibility oftheusergroupincludingactivitiesonthefield,lockerrooms,bleachers,groundsarea,rest rooms,andconcessionstandvolunteers(whenprovided).

ADASPECTATORACCESS

 EventstaffsshouldhaveaplanforADAspectatordrop-offandpickupateitherstadiumplaza accessgatelocation. Eventstaffsareresponsibleformonitoringaccessfortheirgames,including ensuringnovehicletrafficenterstheplazaarea.

FULLSERVICEUSE

 AmaintenanceemployeewillbeassignedbyECPRFtoalleventsscheduledatCarsonPark FootballStadiumwhen“fullservice”isrequested.Fullserviceincludesaccesstolockerrooms, restrooms,pressbox,scoreboard,andlights. Concessionsmaybeavailableforfullservice eventsasdeterminedbyECPRF.

 Themaintenanceemployeewillhavefacilitiesopentwo(2)hourspriortovarsitycontestsand majorspecialevents,andone(1)hourpriortoallotherscheduledevents.

 ECPRFmayassignadditionalstaffingtomajorgamesand/orspecialeventsasdeemednecessary.

 Theusergroupisresponsibleforprovidingtheirownannouncerandscoreboardoperator.

 Tocontactthemaintenanceemployeeforanyneedsduringtheevent,call715-590-2673for assistance.

LIMITEDSERVICEUSE

 “Limitedservice”useofthefieldincludesONLYuseofthefieldandaccesstorestrooms.

 ECPRFstaffarenotassignedtolimitedserviceuseofCarsonFootballStadium.

 Lightswouldbeavailableifneeded.Groupswillbeissuedapedestriangatekeyandalightkey. Usergroupisresponsibleforturningonandofflights,andopeningandsecuringthefacilityat theendoftheirevent.

o Tocheckoutagate/lightkeycontacttheParksDivisionOfficeat(715)839-5039

OTHERCONSIDERATIONS

 MetalCleatsarestrictlyprohibitedontheCarsonParkFootballStadiumturf.

 AllparticipantswillbeexpectedtoparkinthemainparkinglotinCarsonPark.Vehiclesusedfor loading/unloadingequipmentmaybebroughtintotheStadiumAreaforunloading.However, theywillneedtobemovedtothemainparkinglotpriortospectatorarrival.

 ThesouvenirsalesroomisassignedtoUWEC. Othergroupswishingtousethisareaofthe buildingmustarrangeforthatusethroughtheAthleticDirectorattheUniversity.

 Eachgroupusingthestadiumwillberesponsibleforcontrollingthenumberofpeopleallowedin thepressbox.Accessshouldbelimitedtoradiopersonnel,scouting,scoreboardandannouncer, statistician,andcoaches. Childrenarenotallowedinthepressbox.

 Eachorganizationisrequiredtooperatethescoreboardfortheirevents.ECPRFwillprovide trainingpriortoseasonstartifdesiredandrequestedinadvance.

 Ifused,thescoreboardmustbeshutoffattheconclusionofthegame.

 Homeorvisitingradiostationsmustmaketheirownarrangementsforuseofabroadcastbooth directlywiththehostteam. Wireddataportsareavailableinthepressboxbooths. WIFIaccess ismanagedbyUWEC.

 Goalpostswillbesetatcollegewidthforallcollegegames. GoalpostswillbesetatHigh Schoolwidthforallplay-offgames,andeveryattemptwillbemadetosetatHighSchoolwidth forallHighSchoolvarsitycontests.Finaldeterminationwilldependonavailableequipmentand personnelneededforthechange-out.

 Allgameequipmentsuchasdownmarkers,chains,vests,pylons,willbeprovidedbyECPRF.

 Anytemporaryfieldmarkingswillbetheresponsibilityoftheusergroup. Gafftapeshouldbe usedforalltemporarymarkings.Ducttapeorotheradhesives,fieldpaintand/orspraypaintare notallowed.

 Flammableitemsarenotpermittedonornearthefield.

 Usergroupisresponsibleforcleaninganybloodorinfectiouswaste(vomit)leftonthefield. A spillkitwillbeavailableforuse,locatedintheCarsonParkGrandstandlockerroomhallway neartheAEDcabinet. Thishallwayisleftunlockedatalltimes,includingforaccessduring limitedserviceuse. Thespillkitincludesdirectionsforclean-upanddisposalofwastematerials.

 Anydamagestothefieldturfcausedbyusergroupactionswillbetheresponsibilityofthegroup.

BATHROOMS/LIGHTS/KEYS/WATER

 WaterserviceistypicallyavailablebyMay15th eachspring. Portabletoiletswillbeavailable untilwaterserviceisavailable.

 Keysarenotprovidedforthelockerrooms,pressbox,orticketingbooths.

CONCESSIONOPERATIONS

 ConcessionsalesatCarsonFootballStadiumaremanagedbyECPRF. Furtherinformation regardingconcessionsisdetailedlaterinthismanualintheConcessionsOperationssection.

TOBACCO&ELECTRONICSMOKINGDEVICES

 SmokingisprohibitedthroughouttheCarsonParkFootballStadium.Thisincludeselectronic smokingdevices.Nopersonshallsmokeorcarryanylightedcigar,cigarette,pipeoranyother smokingdeviceinanyenclosed,indoorareas.Inexteriorareas,nosmokingisallowedwithin twentyfeetofanaccesspointorfortyfeetfromanybuildingairintakesystem.Receptaclesfor wastewillbeprovidedbyECPRF.

CARSONPARKGELEIN& HOBBSSOFTBALLFIELDS

902HalfMoonDriveEast,812HalfMoonDriveEast

PROCEDURES

 GeleinandHobbsSoftballfieldsarepremierfieldstobeusedforgames.Practiceswillnotbe allowedonthefieldwithoutpermissionofECPRF.

 ACityofEauClaireSpecialEventformmustbecompletedfortournamentsand/orspecial eventsheldateitherGeleinorHobbsSoftballfields.

 ECPRFstaffwillberesponsibleformaintenanceandfieldpreponbothsites.

 Noothergroupororganizationisallowedtoperformmaintenanceoneither field.

 Upto3gamesmaybeplayedoneachfieldbeforeadditionalmaintenanceandfieldprepis required.Foradditionalgames(tournamentformat),maintenancestaffwillberequiredtoprep fieldsaftereach3-gamesetataminimum,moreifrequestedbytheuser.

 Userwillberesponsibleforsettingoutbasesandturningon/offlightsusingakeycheckedout fromECPRF.

BATHROOMS/LIGHTS/KEYS/WATER

 WaterserviceistypicallyavailablebyMay15th eachspring.

 Portabletoiletswillbeavailableuntilwaterserviceisavailable.

 Keysforlighting/scoreboardcontrolaccessareavailableforcheckoutfromtheParksDivision officeat910ForestSt. Contact(715)839-5039tocoordinatekeycheckout.

GELEINSOFTBALLFIELD

Lighted,Basesnormallyset@60’;PitchingRubber@43’,OutfieldFence:Left-235’,Center-240’, Right-235’:(1)BattingCage

 PriorityreservationforthisfacilitywillbedifferentthanstatedingeneralpoliciesfromApril15 untilaftertheWIAAseason:

1. WIAAGames—PublicSchools

2. WIAAGames—PrivateSchools

3. UniversityofWisconsinEauClaireTournaments

4. VarsityGames—UniversityofWisconsin-EauClaire

5. ParksandRecreationPrograms&Activities

 AftertheendoftheHighSchoolseasonpriorityreservationwillfollowAthleticScheduling priority

 Geleinscoreboard(manualscoreboard)maybeused. Adultsupervisormustbeinthescoreboard atalltimes.

 ApressboxisavailableforuseatGeleinField. Eachschoolwillberesponsibleforcontrolling thenumberofpeopleallowedinthepressbox. Accessshouldbelimitedtoradiopersonnel, scouting,scoreboardandannouncer,statistician,andcoaches. Childrenarenotallowedinthe pressbox.

 Temporaryoutfieldfencingat235’distancewillbeaddedtotheoutfieldonlywhenWIAA playoffgamesarescheduled.

HOBBSSOFTBALLFIELD

Lighted,Basesnormallyset@60’;PitchingRubber@43’,OutfieldFence:Left-288’,Center-288’, Right-246’

 PriorityreservationforthisfacilitywillbedifferentthanstatedingeneralpoliciesfromApril15 untilaftertheWIAAseason:

6. WIAAGames—PublicSchools

7. WIAAGames—PrivateSchools

8. UniversityofWisconsinEauClaireTournaments

9. VarsityGames—UniversityofWisconsin-EauClaire

10. ParksandRecreationPrograms&Activities

 AftertheWIAAseason,priorityreservationwillfollowAthleticSchedulingpriority.

 Ascorer’sboothisavailableatHobbsSoftballField,withanelectronicscoreboard. Requestsfor useofthescoreboardmustbespecificallyduringthereservationprocess. Onlyadultpersonnel areallowedtooperatethescoreboard.

 Temporaryoutfieldfencingat235’distancewillbeaddedtotheoutfieldonlywhenWIAA playoffgamesarescheduled.

FAIRFAXPARKBASEBALLFIELDS

FairfaxStreet,EauClaire,WI54701

SouthField–NotLighted,Basesnormallyset@90’;PitchingRubber@60’6”,OutfieldFence:Left319’,Center-380’,Right-319’:(2)BattingCages

EastandWestLittleLeagueFields–Lighted,Basesnormallyset@60’;PitchingRubber@46’, OutfieldFence(BothFields):Left-200’,Center-200’,Right-200’:(2)BattingCages

PROCEDURES

 TheEauClaireAreaSchoolDistrictshallhavepriorityschedulingoftheFairfaxParkSouth BaseballFieldduringtheappropriateW.I.A.A.designatedbaseballseason.

 AfterthecompletionoftheappropriateW.I.A.A.designatedbaseballseasontheSouthfieldshall beavailabletothegeneralpublicandothercommunitybaseballprograms.

 TheAmericanBaseballLeagueshallhavepriorityschedulingoftheFairfaxParkEastandWest LittleLeagueBaseballFieldsduringtheappropriatebaseballseason

 Anyfieldprepchargesmustbepaidatthetimeofreservation,exceptforgroupswithause agreement.

 ECPRFwillnotnormallyprep(lineordrag)fieldsforpractice.

 ConcessionsatFairfaxBaseballParkareoperatedbyAmericanBaseballLeague.

 Basesandlightswillnotbeavailableforindividualsandgroupswithoutauseagreement.

BATHROOMS/LIGHTS/KEYS/WATER

 WaterserviceistypicallyavailablebyMay15th eachspring.

 Portabletoiletswillbeavailableuntilwaterserviceisavailable.

 KeysareprovidedonlytogroupswithauseagreementfortheFairfaxParkBaseballFields. ContacttheParksDivisionOfficeat(715)839-5039tocoordinatekeycheckout.

*Note—the policies below are for the regulation size baseball field (south) located at Fairfax Park, this does not include the two Little League Fields at the site

 ExclusiveuseofthescoreboardisforEauClaireAreaSchoolDistrict.

 FairfaxBaseballFieldisnotlighted,thereisnopressbox.

 ECASDhaspriorityschedulingofFairfaxBaseballFieldduringtheWIAAseason.

JEFFERSPARKBASEBALL/SOFTBALLFIELDS

5710JeffersRoad,EauClaire,WI54703

NotLighted,Basesnormallyset@60’;PitchingRubber@40’,OutfieldFence(AllFields):Left-225’, Center-225’,Right-225’:(2)BattingCages

PROCEDURES

 Priorityreservationforthisfacilitywillbedifferentthanstatedingeneralpolicies:

o Fields1&3:Baseball

1. EauClaireNationalsLittleLeague

o Field2:Softball

1. EauClaireNationalsLittleLeague

2. EauClaireFastpitch

o Fields4&5:Softball

1. EauClaireFastpitch

 Basesandlightswillnotbeavailableforindividualsandgroupswithoutawrittenagreement.

 ConcessionsatJeffersParkareoperatedjointlybytheEauClaireGirlsSoftballLeagueand NationalLittleLeague.

BATHROOMS/KEYS/WATER

 WaterserviceistypicallyavailablebyMay15th eachspring.

 Portabletoiletswillbeavailableuntilwaterserviceisavailable.

 KeysareprovidedonlytogroupswithuseagreementsfortheJeffersParkBallfields. Contactthe ParksDivisionOfficeat(715)839-5039tocoordinatekeycheckout.

MIRACLEFIELD

116’toLeft,CenterandRightField

 MiracleFieldisanADAcompliant,rubberizedplayingsurfacemodifiedforspecialbaseballuse.

 SpikesofanytypearenotpermittedontheMiracleField.Onlysoft-soledathleticshoes.

 Priorityreservationforthisfacilitywillbedifferentthanstatedingeneralpolicies:

1. ChippewaValleyMiracleLeague

 MiracleFieldisintendedforaccessibleuseonly. OtherusesoftheMiracleFieldwillbe consideredonacasebycasebasis.

MTSIMONBASEBALLFIELDS

1100AddisonStreet,EauClaire,WI54701

North–Lighted,Basesnormallyset@90’;PitchingRubber@60’6”,OutfieldFence:Left-310’, Center-325’,Right-310’

South–Lighted,Basesnormallyset@90’;PitchingRubber@60’6”,OutfieldFence:Left-310’, Center-325’,Right-310’

(1)BattingCage

PROCEDURES

 TheEauClaireBabeRuthBaseballorganizationshallreceivepriorityschedulingpreference whenthereisavalidagreementinplacebetweentheorganizationandtheCityofEauClaire.

 ThefacilityshallbeavailableforpublicusewhennotscheduledbytheBabeRuthBaseball organization,pertheexistinguseagreement.

 EauClaireBabeRuthBaseballLeagueshallhavepriorityschedulingoftheMtSimonPark BaseballFields(North&South)AprilthroughOctoberpertheexistingagreement.

 Requestsforuseofthefieldbythegeneralpublicandothercommunitybaseballprogramsshall beapprovedbytheBabeRuthPresidentandECPRF.

 Anyfieldprepchargesmustbepaidatthetimeofreservationbygroupswithoutauseagreement.

 ECPRFwillnotnormallyprep(lineordrag)fieldsforpractice.

 ExclusiveuseofthescoreboardandpressboxisforBabeRuthBaseball.

 Bases,lights,scoreboard,andAVequipmentaccesswillnotbeavailableforindividualsand groupswithoutauseagreement.

 ConcessionsalesatMtSimonParkareoperatedbyEauClaireBabeRuthBaseballLeague.

BATHROOMS/KEYS/WATER

 WaterserviceistypicallyavailablebyMay15th eachspring.

 Portabletoiletswillbeavailableuntilwaterserviceisavailable.

 KeysareprovidedonlytogroupswithuseagreementsfortheMt.SimonBallfields. Contactthe ParksDivisionOfficeat(715)839-5039tocoordinatekeycheckout.

SOCCERPARKFIELDS

CraigRoad,EauClaire,WI54701

Field1,2,3–225’by400’;Field4&5,6&7–225’by450’;Field8–200’by300’;Field9–400’by450’

PROCEDURES

 ChippewaValleySoccerLeague(CVSL),EauClaireUnitedSoccerClub(ECU),Inc.andthe CityofEauClaireshallhavepriorityschedulingattheSoccerPark,beforeanyothersoccer groupsorothercommunityuses.

 Fieldsareavailablefortrainingandgameusebyorganizedgroupswithapaidreservation. OrganizedtrainingororganizedgameuseoftheSoccerParkfieldswithoutareservationisnot permitted.

 Groupsusingthefieldsforreservedtrainingarerequiredtoregularlymovedrillstominimizeturf wear. Utilizingnon-criticalareasofthegroundsforsprintsandrepetitiveturns/stopsisstrongly encouraged.

 Groupsmaybeheldfinanciallyresponsibleforexcessiveturfwearcausedbytrainingdrills.

 SoccerParkFieldsarenotavailableduringscheduledmaintenanceblocksandfacilitylayout resets.ThesemaintenanceblocksarescheduledoneweekpriortoandaftertheEauClaireUnited TournamentsandthesecondweekofAugustthroughLaborDay.DuringJunelayoutchanges, gamesmaybescheduledonfieldsthatremainwiththesamelayoutfromtournamenttosummer. Scrimmagesarenotgamesandshouldnotbescheduledduringresettimes.

 Allgroupsareresponsibleforcheckinggoals,anchors,andthefacilityforotherpossiblehazards priortoplay.

 AllfieldreservationsmustbesubmittedbyOctober1forthenextcalendaryear.Theremaybea fieldusersmeetingattheendofFebruarytodiscussscheduling,requests,andfieldlayout.

 Schedulingwillbeprioritizedasfollows:

o AdditionalfieldrequestswillbeassignedatBollingerFields.

o Allfieldsareunavailableduringthe 2nd &3rd weekinAugustformaintenance&layout updates.

o PracticelocationsareavailableatCityofEauClaireneighborhoodparksandEauClaire AreaSchoolDistrictlocations.

o ConflictswillberesolvedbyeachorganizationwithguidancefromECPRF.

 ACityofEauClaireSpecialEventFormmustbecompetedfortournamentsand/orspecialevents scheduledatEauClaireSoccerPark.

 OrganizedgroupsthatdonothaveauseagreementwithECPRFmustpayallfieldusefeesatthe timeofreservation.

 GroupsmaynotchargeafeeforanyservicesprovidedatEauClaireSoccerParkwithout permissionfromtheCommunityServicesDirectorandtheEauClaireCityCouncil.

 ConcessionsmanagedbyECPRFunlessanexclusiveconcessionsoperatoragreementisinplace.

ZEPHYRHILLANDNEWELLFIELDS

PROCEDURES

 Thesefieldsareavailableforreservationbyanycommunityorganizationorindividual.

 Requestsforuseofthefieldsbythegeneralpublicandothercommunitybaseballprogramsshall beapprovedbyECPRF.

 Anyfieldprepchargesmustbepaidatthetimeofreservation,exceptforgroupswithause agreement.

 ECPRFwillnotnormallyprep(lineordrag)fieldsforpractice. Therewillbenochargefor practicesheldattheZephyrHill,Kessler,andNewellsoftballfields.

ZEPHYRHILL

2625ShadyGroveRoad,EauClaire,WI54703

Notlighted,Basesnormallyset@60’;PitchingRubber@40’,OutfieldFence:Left-245’,Center-295’, Right-295’

 PriorityreservationforthisfacilitywillbedifferentthanstatedingeneralpoliciesfromApril1 throughtheendoftheHighSchoolseason:

1. RegisHighSchoolSoftball

2. ECPRFPrograms

3. CommunityOrganizations

4. GeneralCommunityUse

 Basesandlightswillnotbeavailableforindividualsandgroupswithoutauseagreement.

NEWELL

NewellAddress:122S.MichiganSt,EauClaire,WI54703

NotLighted,Basesnormallyset@60’;PitchingRubber@40’,NoOutfieldFence

 PriorityreservationforthesefacilitieswillbedifferentthanstatedingeneralpoliciesfromJune throughAugust:

1. ECPRFPrograms

2. CommunityOrganizations

3. GeneralCommunityUse

 TheshelterisautomaticallyreservedinconjunctionwiththeathleticfieldreservationatNewell andKesslerParkstopreventschedulingconflicts.

 Restroomsavailableintheshelterbuilding.

 Baseswillnotbeavailableforindividualsandgroupswithoutauseagreement.

MCDONOUGHPARKPICKLEBALLCOURTS

800CentreSt,EauClaire,WI54703

12TotalCourts–RegulationSize,NotLighted Courts1-6andCourts7-12

PROCEDURES

 Thesecourtsareavailabletothepublicatnochargeduringnormalparkhoursonafirstcome, firstservedbasisunlesstheyhavebeenreservedforuse.

 Privatereservationofcourts1through6asasetorcourts7through12asasetareavailablefora feethroughthestandardfacilityreservationprocessasdetailedinthereservationprocesssection ofthismanual.

 Priorityreservationforthesefacilitieswillbedifferentthanstatedingeneralpolicies:

1. ChippewaValleyPickleballClub

a. RequestsdueDecember1st ofprioryear

2. CommunityReservations

 Feesforreservationofthecourtsmustbepaidatthetimeofreservation,exceptforgroupswitha useagreement.

 ReservationoftheMcDonoughParkshelterisseparatefromreservationofthecourts. Groups seekingtoreserveboththecourtsandthesheltermustreservethemseparately.

 Byordinance,useofthecourtsinthedeliveryofserviceswhichincurafeeordonationrequires reservationofthecourtsandCityCouncilapprovalthroughtheCity’sSpecialEventApplication processasdetailedat www.eauclairewi.gov/specialevents.

HOBBSICEARENA

915MenomonieStreet,EauClaire,WI54703

SCHEDULINGANDMAINTENANCEOFFACILITIES



ECPRFandHobbsIceArenamanagementreservetherighttomakefinaldecisionsregarding facilityassignmentsandmaymakechangesasnecessaryinthebestinterestofthefacility.

 Scheduling,maintenance,andiceprepforHobbsIceArenawillbeperformedbyCitystaff.

 ConcessionsmanagedbyECPRFunlessanexclusiveconcessionsoperatoragreementisinplace.

EVENTMANAGEMENT&SECURITY

 Facilityusersareresponsibleforprovidingallpersonnelrelatedtoeventsecurity,ticketing, scoreboardoperations,officials,andsupervisionofusergroupparticipants,spectators,and organizationpersonnel. HobbsIceArenaManagementcanprovidefurtherdetailsuponrequest.

FACILITYFEES&PAYMENT

 FeesapplyforallreservationsaccordingtotheCityCouncilapprovedfeeschedule.

 Anyfeesand/orchargesforuseofHobbsIceArenawillbeduepriortothefirstscheduled reservationforindividualreservations.

 ECPRFreservestherighttodeterminealternativepaymentplantermsforfacilityuserswithout useagreementsasnecessary,includingrequiringdepositsatthediscretionofECPRF.

 Majorusers,asauthorizedbyECPRFmaybeinvoicedonamonthlybasis. Adepositmaybe requiredatthediscretionofECPRFandHobbsIceArenamanagement.

o Paymentisdueaccordingtotheduedateontheinvoice

o Groupswithoutstandingbalancesof60dayspastdueormorewillnotbepermittedto continueuseofECPRFfacilitiesandwillnotbeabletomakeadditionalreservations untiloutstandingpastduebalancesarepaid.

 OutstandingbalancesmaybereferredtocollectionsatthediscretionofECPRFandHobbsIce ArenaManagement.

INSURANCEREQUIREMENT

 NotethattheCityrequirescertificatesofinsuranceonfileatleastamonthpriortoyourfirst scheduleddate.Organizationsthatdonotcomplywillhavedatesremovedfromthescheduleand willnotbepermittedtouseCityfacilitiesuntilacertificateofinsuranceisprovided.

CANCELLATIONSANDCHANGES

 A72-hournoticeisrequiredforchangestoreservations

o Alatereservationchangefeewillbeincurredforchangesmadewithlessthan72hours’ notice.

 A7daynoticeisrequiredforallcancellations,exceptforsnow-daycancellationswhenECASD cancelsschool.

o Forcancellationsmadewithlessthan7days’noticethatarenotweatherrelated,full chargeswillstillapply.

RESERVINGHOBBSICEARENA

 ReservationsforHobbsIceArenaarecoordinatedthroughECPRFattheHobbsOperations Office. Contactrechobbsicearena@eauclairewi.govforreservations.

 Areservationformorwrittenrequestmustbecompletedbyanauthorizedrepresentativeforthe groupwishingtouseanyofthefollowingrinksandmeetingspaces:

o AkervikRink

 85’by200’Fullsheetofice

o HughesRink

 58’by134’Studiosheetofice

o O’BrienRink

 85’by200’Fullsheetofice

o HobbsClubRoom–2nd FloorOverlookingO’BrienRink

 Foodallowed,adjacenttorestrooms

 Accommodates75people

 Skatesnotpermitted

 AdditionalfeesforuseofkitchenandAVequipment

o HobbsConferenceRoom–AdjacenttoRecreationOffice

 Nofoodallowed

 Accommodates12people/SkatesNotPermitted

o HobbsLobby

o HobbsMeetingRoom–LocatedOffLobby

 FoodAllowed

 Accommodates12people/Skatespermitted

o HobbsFitnessRoom

 AvailabletoUWEC/ECASD/ECYH/ECFSCOnlybyReservation

RESERVATIONPROCESS

 The12-monthcalendarwillbedividedintotwoschedulingperiods,SeptemberthroughApriland MaythroughAugust. SchedulingrequestsforSeptember-AprilarecollectedinMay. Scheduling requestsforMay-AugustarecollectedinJanuary.

 Reservationandschedulerequestsforfutureschedulingperiodswillbecollectedandhandled onceschedulingforthatperiodbegins.

 ECPRFentersschedulerequestsbasedonpriorityforfacilityuseandconflictsareresolvedwith eachorganization.

 Onceconfirmedscheduleswithpermitsaresentouttoorganizations,theyareconsideredfinal.

 Requestsforfacilityusemustbesubmittedinwritingaminimumoftwoweekspriortouse.

 AnyrequestslessthantwoweeksinadvancemaybescheduledbytheRecreationAdministration Officeteam.AnythinginexcessoftwoweeksmustbecompletedbytheHobbsFacilityand ProgramSupervisor.

PROCEDURESFORORGANIZATIONSWITHPRIORITY

All ice rinks will be reserved in the following priority, unless specifically noted otherwise: SeptemberthroughApril(Fall/WinterSeason)

1. Anygroupororganizationthathasacurrent,council-approvedagreementwiththeCityofEau Claireforuseofthatfacilitystatingtheirrightforpriorityreservation

2. Regularevents,tournaments,competitionswithanagreement

3. ParksandRecreationprograms&activities

4. PlayoffGames–NationalCollegiateAthleticAssociation

5. PlayoffGames–WisconsinInterscholasticAthleticAssociation

6. VarsityConferenceGames–UniversityofWisconsinEauClaire

7. VarsityConferenceGames–EauClairePublicSchools

8. VarsityConferenceGames–EauClairePrivateSchools

9. VarsityNon-ConferenceGames–UniversityofWisconsinEauClaire

10. VarsityNon-ConferenceGames–EauClairePublicSchools

11. VarsityNon-ConferenceGames–EauClairePrivateSchools

12. LowerLevelGames–UniversityofWisconsinEauClaire

13. LowerLevelGames–EauClairePublicSchools

14. LowerLevelGames–EauClairePrivateSchools

15. EauClaireYouthHockeyAssociationandEauClaireFigureSkatingClubRegularIcetime

a. FigureSkatingClubLearntoSkateProgramming

b. EauClaireYouthHockeyAssociationGameIceonSaturdaysandSundays

c. EauClaireYouthHockeyAssociationandFigureSkatingClubPracticeIce

16. SportPractices

17. CityofEauClaireNon-ProfitGroupsandOrganizations

18. CityofEauClaireForProfitGroupsandOrganizations

19. Non-CityofEauClaireOrganizations(Non-ProfitandFor-Profit)

20. Individualteamswithoutadirectaffiliationwithanexistingorganization

21. Otherfacilityrequestswillbebasedonavailability MaythroughAugust(SummerSeason)

1. ParksandRecreationprograms&activities

2. EauClaireYouthHockeyAssociationandEauClaireFigureSkatingClubIcetime

3. LocalSummerHockeyProgramswithsamedatesaslastyear

4. RegionalHockeyCamps&Clinicswithsamedatesaslastyear

5. HighSchoolContactPractices–EauClairePublicSchools

6. HighSchoolCaptainsPractices–EauClairePublicSchools

7. CaptainsPractices-UniversityofWisconsinEauClaire

8. HighSchoolContactPractices–EauClairePrivateSchools

9. HighSchoolCaptainsPractices–EauClairePrivateSchools

10. Otherfacilityrequestswillbebasedonavailability

Ifthereservationschedulemustbechangedtoduetoanunforeseenschedulingconflict,ECPRFwill attempttomediateasolutionwithanyandallpartiesaffectedbytheconflict. Ifthepartiesaffected cannotresolvetheproblemcollectively,theCityreservestherighttounilaterallychangethereservation schedule.

LARGESCALESPECIALEVENTS&MAJORCOMMUNITYEVENTS

HobbsIceArenareservationsforlarge-scalespecialeventsand/ormajorcommunityeventswillbe acceptedfromthesponsoringorganizationuptotwoyearspriortotheevent. ECPRFwillcoordinate reservationofcityfacilitiesforthespecialeventandwillserveastheliaisonbetweenthespecialevent andthepriorityreservationgroup. Theeventwillbeconsideredconfirmedwhenanyusergrouphaving priorityreservationforthefacilitiesrequestedhasagreed, inwriting,towaivetheirrighttofacilityuse duringthetime(s)anddate(s)requested.

CONCESSIONSOPERATIONS

POLICY

TheCityofEauClaireownsandoperatesfourconcessionstandsincluding;CarsonFootball/Softball, FairfaxPool,HobbsIceCenter,andSoccerPark.TheCitywillmanagethefacilityandoperationsatall locationswithoutanexclusiveconcessionsprovideragreement.

PROCEDURESFORTHESALEOFFOOD&BEVERAGES

 Netprofitsfromtheoperationofthestandduringspecificeventsmaybesharedwithusergroups providedtheysupplytherequirednumberofvolunteerworkers. Failuretosupplyvolunteerswill resultinnosharedpaymentforthatevent. Carson–UWECVarsityFootballGames,ECASD VarsityFootballGames,RegisVarsityFootballGames. Hobbs–NoSharedProfits

 CityCouncilapprovalisrequiredbeforeanyuserorvendormaysellfoodand/orbeveragesat city-ownedathleticfacilities.

 Theuserorvendorisresponsibleforobtaininganyandalllicensingrequiredforfoodand beveragesales.

 TheCityofEauClairemayhaveanexclusivepouringrightscontractwithabeveragevendor. OnlybeveragesincludedintheagreementmaybesoldatCityofEauClaireathleticfacilitiesas notedaboveincludingCarsonBaseballStadium.

 EauClaireBaseballLLCoperatestheconcessionstandatCarsonBaseballStadium.

 Theuserorvendorisresponsibleforfollowingallsafefoodhandlingpoliciesandproceduresas requiredbytheCity/CountyHealthDepartment.

 Wheneverpossible,compostableorrecyclableproductswillbeusedintheconcessionstandsfor thepurposeofservingfood.

ECPRFGENERALRESPONSIBILITIES

 ConcessionstandoperationswillbesupervisedbyECPRFwithassistancefromtheRecreation ProgramSupervisorwhoisthedesignatedsupervisorinchargeofconcessionsoperations.

 CitywillhireandpayoneConcessionOperationsSpecialistwhoisresponsibleforconcession operationsandsafefoodhandlingpractices.

 TheCitywillretain100%ofnetrevenuesforallnewevents.Approvedusersmayprovide volunteerstopreparefood,clean,andrestockfor100%netrevenues.TheCityreservestheright tochargeanadministrativefeetorecovercoststooperatethestands.

 Netrevenuesforallapprovedgamesandeventswillbepaiddirectlytotheusergroupasagreed upon.Netrevenuesarecalculatedasgrossprofitlessproduct,staffing,andotherexpenses.Ifthe

usergroupdoesnotprovidevolunteersattherequestedlevel,andtheCityneedstostaffthe stand,theCitywillretainallrevenues.Theremaybeanadditionalchargeifvolunteersarelate.

 Citywillopenconcessionsandretainallrevenuesforalllowerlevelgames,and othereventsscheduledonthefootballfieldandsoftballfields.Lowerlevelgamesandother eventsmayhavealimitedmenuandminimalstaffinglevel.

 Citywillprovideallconcessionsequipmentandproductrequiredtooperatethestands.

 Citywilldeterminemenuitemsandsetpricing.

 TheCitywillprovideanAEDandspillkitforcleaningbloodandinfectiouswaste,locatedinthe grandstandlockerroomhallwayofthefootballstadium.Thespillkitincludesdirectionsfor clean-upanddisposalofwastematerials.

 TheECPRFon-siteleadwillmonitorthestandoperationsasdescribedbelow.

ECPRFON-SITELEADRESPONSIBILITIES

 TheECPRFon-siteleadisresponsiblefororderingproduct,hiringandtrainingcashregister operators,inventory,wastecontrol,opening/closing,maintainingvalidlicensing,followingsafe foodhandlingguidelines,workingwithschool/organizationeventcoordinators,cashhandling procedures,validatingregisterreceiptsattheendofeachgame,andpaymenttoorganizations.

 TheECPRFon-siteleadwillmonitorconcessionmenu:

o Pre-packagedgoods,suchascandybars,chips,icecreammaybesold

o Hotdrinkssuchascoffeeorcocoawillbesold

o Foodpreparedonsitecanbesold,suchashotdogs,popcorn,nachos,pretzels

o Meatssuchashotdogs,bratsandhamburgerscanbecookedonanoutdoorgrill.Precookedmeatscanbepreparedusingarollergrill.Hamburgersmustbebought"grill ready"inhamburgerpatties.

o Pizzamaybesold.Ifsoldbytheslicefoodwarmersatpropertemperaturesmustbeused tomaintainfoodsafety.Foodwarmersarenotnecessaryifpizzaissoldasawholepie.

o Concessionitemscannotbemadeathomeandbroughttothestandforsale(suchaschili, barbeque,etc.).

 TheECPRFon-siteleadwillmonitorsafefoodhandlingpractices

o Fooditemsmaynotbehandleddirectlyunlessitisapre-packageditemlikecandybars. Plasticglovesortongsarerequiredwhenservingitemslikehotdogsornachos.Hands shouldnotcomeindirectcontactwithanyfoodproduct.

o Ifthesamepersonisdoingfoodhandlingandmoneyhandling,theyneedtotakegloves offbeforehandlingthemoney,orchangeglovesbeforehandlingfoodafterhandling money.

o Allconcessionvolunteersandstaffmustfollowhandwashingpoliciesincludingwashing handsafterreturningfromrestroombreaksbeforehandlingfoodproduct.

 TheECPRFon-siteleadwillmonitorclean-up:

o VolunteersandStaffshouldwashutensilsasfollowsusingthreeorfoursinks:

 Cleanandsanitizeallsinks

 Washitemsinfirstsinkusingcleaningdetergentsolutionat120F

 Rinseinthesecondsink,usingclearwateratapproximately120 F

 Sanitizeinthethirdsinkbyimmersingitemsinachemicalsanitizingsolutionat aminimumof75 foratleastoneminute

 Airdryalldishes,donotwipedry

 Must use an approved sanitizer—chlorine, iodine, quaternary ammonium, or acid sanitizers. Common household bleach is a very good, inexpensive sanitizer, use 1 tablespoon bleach per gallon of water.

o Beforesecuringtheareathevolunteersandstaffmustcompletethefollowing:

 Allcountersmustbecleanedwithbothdetergentandsanitizerspraybottle

 Popcornpoppermustbecleanedifithasbeenused

 CleanFoodPreparationEquipmentandstove

 Sweepfloor

 Mopfloor

 Allproductandinventorymustbeplacedinassignedcabinets,coolers,and freezers

 Garbagemustbeleftoutsideinacart/container(excessbagscanbeleftinside)

 Crushcardboardandputin“cardboarddumpster”

 Stackemptybreadandpoptrays

o Ifvolunteersdonotparticipateinandcompleteallrequiredcleanup,nopayoutwillbe providedtothegroupforthateventdate.

o ECPRFon-siteleadwilllockandsecurestandpriortoleavingthefacility.

USERGROUPRESPONSIBILITIES

 EachUserisresponsiblefornamingan"on-site"coordinatorwhowillbetheprimarycontact. Thecoordinatorwillbenamedbytheschool/leagueofficialorAthleticDirector.Thecoordinator isresponsibleforschedulingandassigningvolunteers,followingsafefoodhandlingguidelines, andvalidatingregisterreceiptsattheendofeachgame.*

 UsergroupsprovidevolunteersasrequestedbytheRecreationProgramSupervisorforeach varsity/semiprolevelgameorapprovedevent.

 Usergroupsmayrequestonesatelliteconcessionstandwithinthestadiumareawithprior approvalfromtheRecreationProgramSupervisor.Usersareresponsibleforsatellitestand staffingandsetup/clean-up,andhandwashingstation.

 Storagespacesarenotavailableforon-sitestorageofusergroupspecificmaterialsorsupplies.

 Donateditemswillnotbeacceptedforcityoperatedconcessionsales.

 Foodsalesoutsideofthestadiumareaareconsideredspecialeventsandarerequiredtofollowthe specialeventprocess.AllspecialeventsmustbeapprovedadministrativelybytheSpecialEvents CommitteeorbyEauClaireCityCouncil.Allowapproximately60daysforthereviewand approvalprocess.

 Complimentaryitemsandproductgivenfreetoanyone,includingofficials,mustberecordedand willbechargedtotheusergroup.

 Wastewillberecordedattheendoftheeventandchargedtotheusergroup.Theusergroupis responsibleformonitoringtheamountofproductmadeandisencouragedtoworkwiththe managerondutytodetermineprepamounts.Afterwasteisrecorded,theusergroupmaytakethe unusedproduct.

*UniversityofWisconsin–EauClaire(UWEC)

TheUWECcontactwillbetheAthleticDirectororappointedpersonnamedbytheAthleticDirector.The Cityisresponsibleforschedulingandassigningpaidstaff,followingsafefoodhandlingguidelines,and validatingregisterreceiptsattheendofeachgame.

VOLUNTEERSANDEMPLOYEES

 GrillingandfoodpreparationwillbedirectedbytheECPRFon-sitelead.

 Allhairmustbecontainedinahairnet,hatorvisor.

 Glovesmustbewornwhenhandlingandpreparingfood.

 Alleatingmusttakeplaceoutsideofconcessionsstand.

 Stayatyourdesignatedstation.

 Paidemployeesoperateregistersandhandlecash/payments.

 Employees,volunteers,coaches,officials,andplayersdonotreceivefreeordiscountedfood.

 Groupsmaychoosetoprovidevolunteers,coaches,orofficialswithfreefood. Thisfoodmustbe recordedaswasteitemsandwillbechargedatcosttothegroup(therebyreducingtheevent payout).

 Appropriate,closed-toeshoesarerequiredforanyoneworkinginthestand

 CitystaffonlyinstorageroomatCarson.

 AlcoholisnotpermittedinanyECPRFoperatedconcessionstand.

PARKING

 Allstaffandvolunteersshouldparkinthefacilityparkinglots.Parkingisnotavailablewithin anyeventarea.AtCarson,vehiclesneededforloading/unloadingmaybebroughtintothe stadiumareaforunloading.However,theywillbeneededtobemovedtothemainparkinglot priortothegamestart.Vehiclesparkedwithintheeventareawillbetowedattheowner’s expense.

CONCEALEDWEAPONS

 ConcealedweaponsarenotpermittedinsideanyfacilityorStadiumarea.

TOBACCOANDELECTRONICSMOKINGDEVICES

 SmokingandtobaccouseisprohibitedthroughouttheCarsonParkBaseballStadium.This includeselectronicsmokingdevices.Nopersonshallsmokeorcarryanylightedcigar,cigarette, pipeoranyothersmokingdeviceinanyenclosed,indoorareas.Inexteriorareas,nosmokingis allowedwithintwentyfeetofanaccesspointorfortyfeetfromanybuildingairintakesystem. ReceptaclesforwastewillbeprovidedbyECPRF.

RECYCLING

 BoththeCityandtheuserareresponsibleforrecyclingateachfacility.

ECO-FRIENDLYPRODUCTS

 TheCityiscommittedtopromotingahealthyenvironmentandwillpurchaseeco-friendly “green”productsintheconcessionstandwhenpossible.

APPENDIXA

FacilityRequestForm

APPENDIXB

GeneralFacilityUseAgreement

ACKNOWLEDGEMENT OF FACILITY USE AGREEMENT

By reserving use of City of Eau Claire athletic facilities, the reserving party or group (User) acknowledges and agrees to all of the following information. Reservation of City of Eau Claire athleticfacilitiesisnotpermittedwithoutacceptanceofthisfacilityuseagreement.

WHEREAS, City owns the reserved facility or facilities, which are managed by the City of Eau Claire’s Parks, Recreation and Forestry divisions, located at 915 Menomonie Street, Eau Claire, WI54703and910ForestSt,EauClaire,WI54703;and

WHEREAS,Userdesirestousethefacility,

NOW,THEREFORE,BEITMUTUALLYAGREED asfollows:

1)USEOFPREMISES: TheCitydoesherebyagreetoallowUserthenon-exclusiveuseofthe facility,uponthefollowingtermsandconditions:

2)TERM:Termsofthisagreementshallbeforhourly,game,ordailytermsasdetailedinthe attachedfacilityreservationschedule/permit. TheCityofEauClaireallowsvaryingusesofthe facilityaccordingtotheattachedfacilityreservationschedule/permit.

3)FEES:FeesforusearedetailedintheCityofEauClaire’sscheduleoffeesandlicenses locatedonlineatwww.eauclairewi.gov/athleticfacilities andasdetailedintheattachedfacility reservationschedule/permit. Feesarepayableuponreceiptofinvoiceandwillbeinvoiced monthlyforeachmonth ofreservedfacilityuse. One-timereservationsrequirepaymentatthe timeofreservation.

4)CONCESSIONSOPERATIONS: ConcessionsareoperatedatCITYfacilitiesaccordingto theAthleticFacilitiesPolicies&Procedurespolicymanuallocatedonlineat: www.eauclairewi.gov/athleticfacilities.

5)EXCLUSIVEPOURINGRIGHTSAGREEMENTS: Usermusthonoranyproduct exclusiverightscontractsthatCITY entersintoforanyCITYfacilities.

6)FACILITYACCESSPOLICIES,RULES,ANDSCHEDULINGPROCEDURES: User agreestofollowallpoliciesandproceduresregardingfacilityaccess,keys,maintenance procedures,etc.asdetailedintheAthleticFacilitiesPolicies&Procedurespolicymanuallocated onlineatwww.eauclairewi.gov/athleticfacilities.

7)CONDUCTPOLICY: Itisourgoaltoprovidesafe andinclusiveactivitiesandfacilitiesat alltimes. Improperconductincludingbutnotlimitedtoinappropriatelanguage,inappropriate physicalcontact,abuseofstafforotherpatrons,theft,vandalism,oranyotherillegalactivities arenottolerated. Inconsiderationofthesafetyandsecurityofourstaffandpatrons,ECPRF reservestherighttoremoveanyonefromcurrentorfutureparticipationinorattendanceat ECPRFactivitiesorfacilitiesintheeventofimproperconductincludinginvolvingECPDif necessary.

Inaddition,Useragreestoandacceptsresponsibilityforfollowingthecodeofconductlocated onpage3oftheAthleticFacilitiesPolicies&Procedurespolicymanuallocatedonlineat www.eauclairewi.gov/athleticfacilities

8) INSURANCE: User shall take out and maintain during the term of this agreement, general liability insurance to protect against claims for damages from bodily injury, including accidental death, as well as from claims for property damage which may arise from operations of this use agreement. The amount of the insurance policy shall be at minimum, one million dollars ($1,000,000) per individual and two million dollars ($2,000,000) per occurrence with the City named as an Additional Insured of said policy AND Certificate Holder. User shall file a certificate of insurance naming the City of Eau Claire as an additional insured in conformance with these terms and shall maintain a current certificate of insurance on file with the City throughoutthetermofthisAgreement.

The City requires certificates of insurance on file at least a month prior to your first scheduled date. Organizationsthatdonotcomply willhavedates removedfrom the schedule and will not bepermittedtouseCityfacilitiesuntilacertificateofinsuranceisprovided.

9)SCHEDULINGCONFLICTRESOLUTION

Ifthefacilityrentalschedulemustbechangedduetoanunforeseenschedulingconflict,Eau ClaireParks,Recreation,andForestrywillcontactbothpartiesaffectedbytheconflicttoattempt toresolvetheschedulingproblemcollectively.Ifthepartiesaffectedcannotresolvetheproblem collectively,theCityreservestherighttounilaterallychangethefacilityrentalschedule.

10)ASSIGNMENT:Usershallnotassignalloranypartofthepremisesbeingreserved.

11) DEFAULT: The failure or refusal of User to observe each and every term and condition in the Agreement shall be deemed a breach and present use of the facility shall be terminated, future use of the facility may be denied, and User shall be responsible for all damages caused to theCitybysuchbreach.

12) INDEMNITY,

HOLD HARMLESS

: The User agrees, to hold harmless, indemnify and defend,theCityofEauClaire,itsemployees,agentsandrepresentativesfromanyandallclaims, demands, suits, losses, costs, expenses (including attorney fees), or any other type of damages, thatresultfromtheUser’suseandOccupancyofCityofEauClaireathleticfacilities.

TheCityanditsagentsoremployeesshallnotberesponsibleforanypropertydamageorloss sufferedbytheUser,itsmembers,visitors,orguestsfromwhatevercause priorto,duringor subsequenttothetermofthisagreementwhichoccursinthelockerroomsoranyotherarea propertyisstored,keptorheldbytheUser,itsmembers,visitors,orguests,andtheUserdoes promisetoholdfullyharmlessandindemnifytheCityfromanyclaimsmadeoractionsbrought whichariseoutofsuchdamageorinjury,includingthereasonablecostofattorneyfees.

EauClaireParks,Recreation,andForestry

915MenomonieStreet

EauClaireWI54703 (715)839-5032(office) (715)839-1685(fax)