SY 2026–2027
Teacher Representative Handbook of Guidelines A field guide for Teacher Representatives supporting professional development, ETC workshop proposals, and EARCOS member communication.
REVISED: SEPTEMBER 2026
Teacher Representative Handbook · SY 2026–2027
TABLE OF CONTENTS Topic
Page
Teacher Representative Timeline
01
Welcome from the Executive Director
02
EARCOS 101
04
Teacher Representatives’ General Responsibilities
05
Teacher Representatives’ Conference Responsibilities
06
ETC Presentation Guide
08
Teacher Workshop Proposal Process
09
ETC Guidelines & Charity Raffle
10
Strand Rotation 3-Year Schedule
12
Save the Dates: ETC 2027
13
Teacher Reps’ Checklist
14
TR Handbook | index
Timeline
TEACHER REPRESENTATIVE TIMELINE
SEP 2026
Release of the updated TR Handbook of Guidelines for SY 2026– 2027. Opening of ETC 2027 Call for Teacher Proposals.
Discussion of the ETC Teacher Workshop Proposal Process with
OCT 2026
potential presenters. Completion of the Teacher Workshop Proposal Form. NOV 2026
DEC 2026
Submission of the online ETC Proposal Form by November 6.
Notification of workshop acceptance decisions by December 15. Opening of ETC 2027 Registration — presenters and TRs must register just as any attending teacher; EARCOS does not cover conference fees or other costs.
JAN 2027
Ongoing ETC 2027 Registration — the conference hotel fills quickly; complete booking no later than the first week of January.
FEB 2027
Submission of presentation handouts for accepted proposals to the EARCOS Office by February 28. Mar 17 — TR Meeting, 5:00 PM & TR Reception, 6:00 PM. Mar 18–20 —
MAR 2027
EARCOS Teachers’ Conference. All TRs are expected to attend and bring an item for the charity raffle; if unable to attend, nominate a substitute and inform our office immediately, briefing them on their responsibilities.
APR 2027
If applicable, submit the new Teacher Representative for SY 2027–2028 to the EARCOS Office by April 30 (name, teaching position, email). We recommend preparing an orientation packet for your successor if your term ends and an in-person turnover isn’t possible.
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Welcome
WELCOME FROM THE EXECUTIVE DIRECTOR Dear EARCOS Teacher Representatives, I do hope your school year has begun smoothly and happily. It is always a very special time of year as we press the re-set button and begin anew. May the year ahead offer you, your colleagues and your students rich opportunities to learn together. I am looking forward to seeing you in person this coming March in Bangkok, Thailand at ETC 2027! Thank you for the time you take from an already over-busy life to support EARCOS events throughout the year.
Within this revised Handbook you will find the guidelines and forms for teacherpresented workshops for the ETC in March 2027. It is never too early to start planning, so please encourage members of your faculty who may be interested in presenting a workshop to visit the EARCOS website, complete the form, and submit it to you. Please remember: we have a recommended maximum number of teacher workshops that can be accepted from any one school.
Large schools (more than 1,000 students) may have up to three workshop proposals accepted. Medium schools (401–1,000 students) may have up to two accepted. Small schools (400 students or fewer) may have one accepted. Your school can submit more proposals than stated above, but they must be rank ordered when submitted individually to EARCOS for final review. The online ETC Proposal Form includes a place for ranking, and those rankings are held in the strictest confidence.
The Professional Learning Advisory Committee for EARCOS (PLACE) Team created a vision for adult learning to guide EARCOS professional conversations. Its seven guiding principles also serve as the criteria for reviewing each proposal. Please prioritize proposals that align with the core subject strands for the 2027 ETC Conference — Science, Math, Social Studies/Humanities, Global Issues/Global Citizenship, Service Learning, S.T.E.M (Science, Technology, Engineering, Math), General Education Topics — and let us know if you'd recommend a consultant we should invite to present.
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Welcome
Please note that it is the responsibility of each school’s Teacher Representative to ensure that the online ETC Proposal Form is completed in full, and that a photograph and brief bio (maximum 40 words) is included with the application. These should be submitted to the EARCOS office no later than November 6, 2026. Proposals received after that date will be placed on the waitlist. Our goal is to notify accepted workshops by December 15, 2026. We are very pleased to provide such a dynamic forum for educators in this region each year to share their expertise and passion. However, we are not able to offer financial support for teacher member presenters — Accepted presenters must register and pay the conference fee just as other attending teachers do. Enclosed in this handbook is a Timeline for Teacher Representatives and a list of your general responsibilities and role during the conference. It is expected that each school’s Teacher Representative will attend the conference as part of your school’s membership responsibilities. The coordination of ETC 2027 would be an impossible task without your assistance. As a small token of our appreciation, please plan to attend the special reception for Teacher Representatives on Wednesday, March 17 at 6:00 PM. After reviewing the following guidelines and forms, should you have any questions, please contact Yanee Na Ranong (yanee@earcos.org), who oversees communications on all matters related to the Teachers’ Conference. Thank you again for serving as a vital link on the conference, our webinars, Weekend Workshops and all other Professional Development matters across this wonderful community of international educators. I look forward to seeing you in Bangkok this March and wish you every happiness as you begin the 2026–2027 school year.
Sincerely,
Edward E. Greene, Ph.D. Executive Director
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EARCOS 101
EARCOS 101 VISION
Lead learning, inspire innovation, and cultivate excellence in international education.
MISSION
EARCOS is an agile organization that promotes professional development and connects our educational communities to positively impact learning for all.
Learning Focused: We nurture holistic learning that is grounded in research and active engagement. Our emphasis is on reflective, inclusive practices that promote our shared needs and responsibilities as global citizens.
VALUES
Community: We are committed to connecting educators and schools with the purpose of cultivating a safe, collaborative, and trusting environment that optimizes learning and growth. Integrity: We design programs, learning opportunities, and manage the organization with the best interests of our member schools and individual educators in mind. Excellence: We hold high expectations and always strive for improvement in order to better serve our EARCOS region
ANNUAL EARCOS
PROFESSIONAL DEVELOPMENT
CONFERENCES
OPPORTUNITIES
CIS–EARCOS Institute on International
Webinars — a curated selection offered free
Admission & Guidance
of charge to all member schools.
Leadership Conference
Weekend Workshops — hosted by
Teachers’ Conference
member schools, sponsored by EARCOS
Heads’ Institute
for faculty and administration. Institutes & Cohorts — Various PD opportunities focused on cohort formation and collaborative structures.
EARCOS LEADERSHIP MENTORSHIP (ELM)
EARCOS Leadership Mentorship: ELM is an opportunity for member schools to provide guided mentoring to school leaders across the EARCOS network. It aims to help establish a professional relationship between experienced international administrators, heads of schools, principals, assistant principals, and other school leaders. (e.g. curriculum coordinators, professional development, human resource, finance directors, etc.) In addition, we are happy to support additional PD opportunities offered by our educational partners: Non EARCOS Sponsored Professional Development
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EARCOS 101
AWARDS & GRANTS Please click on the following links for more information and HERE for the applicable deadlines:
· The Richard T. Krajczar Humanitarian Award · Global Citizenship Award · Global Citizenship Community Service Grant · The Margaret Sanders Scholarship · Action Research Grant
EARCOS TRIANNUAL (ET) JOURNAL The official online magazine of EARCOS, published each Fall, Winter and Spring. We invite you to share the great things going on at your school. What can be contributed? Here are some of things we feature in the ET Journal: Faces of EARCOS, campus development, curriculum initiatives, sustainability, service learning projects, action research reports, student art, student writing and reading corner
WHAT’S IN STORE? The monthly EARCOS newsletter containing upcoming events and announcements. Please share it with your colleagues when it hits your inbox each month.
Deadlines · Fall: September 1, 2026 · Winter: December 1, 2026 · Spring: April 1, 2027
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General Responsibilities
TEACHER REPRESENTATIVES’ GENERAL RESPONSIBILITIES Teacher Representatives serve as a liaison between EARCOS and the teachers and staff of member schools. It is crucial that TRs keep colleagues updated on all activities and information from the EARCOS office regarding professional development opportunities and the Teachers’ Conference.
248 Member Schools
TRs should be mindful that many new colleagues are unfamiliar with the opportunities available to them. We recommend TRs give a brief introduction at new faculty orientation and send an email at the start of the school year about the ETC, webinar series, and other member-school benefits. Any concerns about announcements or information from the EARCOS office should be raised with us immediately.
SELECTING A TEACHER REPRESENTATIVE It is each school’s prerogative to decide how to choose its TR — selected by the Head of School or by volunteering. The EARCOS office communicates with only one TR per school, though larger schools may appoint a secondary TR to assist with in-house tasks (workshop proposals, registrations, group travel, etc.). Schools should ensure the designated TR can attend the ETC in March. COMMUNICATION TRs are the primary communication channel between EARCOS and their school for professional development news, deadlines, and event logistics. ETC TEACHER WORKSHOPS TRs discuss the Teacher Workshop Proposal Process with potential presenters and assist the principal or Head of School in reviewing and evaluating proposals before submission to EARCOS.
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General Responsibilities ETC TEACHER WORKSHOPS (CONT) TRs will also assist the proposer in arranging school-based workshop trials, review and analyze the feedback of these trials, and subsequently rank and select the trialed workshop proposals for submission. Please note that EARCOS is only able to accept a limited number of Teacher Workshops each year. Interested presenters should not be submitting their proposals to EARCOS directly Download the Teacher Workshop Proposal Form HERE. Page 1 of the form is what your colleagues will use to submit their proposals to you for review and approval. The first page of the document should not be submitted to EARCOS. Page 2 of the form is what should be submitted in the online ETC Proposal Form. Only proposals which have been vetted, approved, and ranked should be submitted to our office via the online ETC Proposal Form. Please ensure that all final proposals for submission include the Head of School's and TR's signatures.
TEACHER REPRESENTATIVES’ CONFERENCE RESPONSIBILITIES All Teacher Representatives are required to attend the pre-conference TR Meeting on March 17, 2027 at 5:00 PM, followed by the TR Reception at 6:00 PM. TRs must check Whova, the ETC Conference app, regularly for announcements and updates, and relay these to their colleagues. TRs may be asked to assist a keynote speaker or workshop presenter — welcoming them at the hotel, confirming room set-up and A/V needs, introducing them before the session, distributing handouts, and presenting a gift from EARCOS (provided). TRs also support their school colleague if chosen to present a teacher workshop. Room Set-Up — return any reconfigured room to its original layout for the next session. SAVE THE DATES · ETC 2027
Handouts — assist distribution and ensure no copies are left behind. A/V & Supplies — confirm requested equipment is complete and working; notify the Secretariat immediately if not.
Wed, Mar 17
Pre-Conf · TR Meeting & Reception
Thu, Mar 18
ETC Day 1
Fri, Mar 19
ETC Day 2
Sat, Mar 20
ETC Day 3 · Closing
Shangri-La, Bangkok
Charity Raffle — bring your school’s donation (item or USD 100) to the Teacher Advisory Council table in the exhibitor area. EAST ASIA REGIONAL COUNCIL OF SCHOOLS
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Presentation Guideline
ETC PRESENTATION GUIDE The Professional Learning Advisory Committee for EARCOS (PLACE) Team created an EARCOS vision for adult learning. Presenters should think about how best to incorporate these elements into their session design and presentation.
Authentic Connection Facilitates meaningful connections and interactions that foster community and trust
Safe to Learn
Focus on Contextual Problem Solving
Provides time for participants to introduce themselves and establish community norms/agreements/structures for engagement
Emphasizes problem-solving within the specific contextual challenge or application to a school setting is evident
Understand emerging trends and expand what is possible in schools
Engage in Social Learning Demonstrates intentional opportunities for participants to share and connect to their own, rich experience and knowledge
Agency in Learning
Empowers participants to take ownership of their learning experiences and paths
Provides participants with new or expanded learning in emerging trends and/or new possibilities for practice within schools
Transform Practice Allows participants to explore and expand behaviors, beliefs, and/or ways of being that could result in a change of practice
Internalization of Learning
Demonstrates clear evidence of participants actively integrating and applying their learning Adapted from: The PD Book: Seven Habits That Transform Professional Development (Aguilar & Cohen, 2022).
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Proposal Process
TEACHER WORKSHOP PROPOSAL PROCESS
INFORM
PREPARE
Encourage members of your faculty to present a workshop and guide them through the process. Presenters should think about how best to incorporate the elements of adult learning set by the PLACE team into their session design and presentation. It is advisable that applicants discuss their workshop with an experienced ETC presenter in your school if there are any. Interested presenters should complete the Teacher Workshop Form and submit them to you. Presenters are committing to attend the conference should their proposal be accepted.
Click HERE for a copy of the Teacher Workshop Proposal Form
REVIEW
Arrange workshop trials, and analyze feedback
SELECT
Rank and select the trialed workshop proposals with your HOS/Admin for submission
SUBMIT
Submit the vetted and approved proposals to EARCOS online and include their ranking. Please ensure that all presenters have received the necessary approval and budget to attend before submitting.
Click HERE to submit your school’s chosen workshops to EARCOS NEWS
Notification of the workshop acceptance decisions will be sent to you and the presenter.
REGISTER
ETC login credentials will be sent to you and your HOS. Please register all accepted presenters and delegates. Conference registration fees are not waived for accepted presenters.
BOOK
The dedicated hotel booking link will be shared after confirmation of payment. Please use the link to avail of the special booking rate, exclusive to conference participants.
WHOVA
All presenters and delegates will receive an invitation to download Whova, our conference app when it goes live. Presenters can access the details of their session (time, date & location).
FEEDBACK
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Presenters will be given an introductory and a closing slide with a reminder for participants to share their feedback at the end of the session.
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ETC Guideline
ETC GUIDELINES Presenters must bring their own laptops. A/V equipment and basic supplies (markers, post-its, chart paper) are available on request — indicate these on the Online ETC Proposal Form; requests received after November 6 may not be approved. Specialized equipment must be provided by the presenter; if there are no requirements, write “NONE.” Printing services are not available at the venue — presenters should share handout links with attendees and with EARCOS so they can be posted on Whova. Sessions run 75 minutes including Q&A (aim for a 60-minute presentation plus 10–15 minutes for questions), and presenters should reserve the final minutes for the Whova feedback form.
ETC Charity Raffle Each year the EARCOS Advisory Council chooses a non-profit to support — proceeds go directly to the chosen beneficiary. Each school donates a gift worth USD 100, or a USD 100 donation in lieu of a physical gift, and completes the ETC Charity Raffle Form when the announcement goes out. Let your attending colleagues know before ETC, and purchase raffle tickets at the conference.
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ETC guidelines
INTRODUCTORY & CLOSING SLIDE SAMPLE Presenters are requested to include the official EARCOS introductory and closing slides in their presentation. The introductory slide should appear at the beginning and include the workshop title and presenter name(s). The closing slide should be shown at the end of the session to remind participants to complete the session evaluation through the Whova app. Please retain the original EARCOS branding, layout, and feedback instructions when using these slides.
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ETC Strands Rotation
ETC STRANDS ROTATION Strand Rotation 3-Year Schedule
ETC 2029 · Location TBA
ETC 2028 · Location TBA
Literacy / Reading
ETC 2027 · Shangri-La,
Early Childhood
Bangkok · This Year
Special Needs Physical Education/Wellness/Health
Science Math Social Studies/Humanities Global Issues/Global Citizenship Service Learning S.T.E.M (Science, Technology, Engineering, Math) General Education Topics
Visual Arts Film Design Technology Robotics Performing Arts: - Choral Music - Dance
Modern Languages Media Technology/Libraries Counselors ESL Technology Children's Authors Child Protection General Education
- Drama - Strings - Band Technology General Education Topics
Please prioritize proposals aligned to this year’s highlighted strands when advising your faculty presenters.
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ETC Save The Date
VE SA E TH
22ND ANNUAL EARCOS TEACHERS’ CONFERENCE
S TE DA
Teaching— From the Heart MARCH 2027
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
17 18 19 20 Pre- Conferences ETC Day 1 TR Meeting & Reception
ETC Day 2
ETC Day 3
Subject Strands Science
Service Learning
EAST ASIA REGIONAL COUNCIL OF SCHOOLS
Math
Social Studies/ Humanities
General Education Topics
Global Issues/ Global Citizenship
S.T.E.M (Science, Technology, Engineering, Math)
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Checklist & Timeline
TEACHER REPRESENTATIVE C H E C K L I S T SY 2026–2027 Thank you for serving as the vital link between EARCOS and your school community. Use this checklist to keep track of important responsibilities and deadlines throughout the year. ☐ Share EARCOS announcements, professional development opportunities, webinars, Weekend Workshops, and conference information with colleagues. ☐ Introduce EARCOS opportunities to new faculty members. ☐ Keep your Head of School, administrators, and colleagues informed of important deadlines. ☐ Contact the EARCOS office promptly if you have questions or concerns.
1.
2.
3. NOVEMVBER 2026
SEPTEMBER 2026
OCTOBER 2026
☐ Review the updated Teacher
☐ Discussion of the ETC Teacher
Representative Handbook. ☐ Announce the opening of the ETC 2027
Workshop Proposal Process with potential presenters. ☐ Completion of the Teacher
Call for Teacher Proposals. ☐ Share the Teacher Workshop Proposal Form with interested faculty members.
FEBRUARY 2027
Proposal Form and ranked proposals through the online ETC Proposal Form by November 2, 2026. ☐ Confirm that each final proposal includes the required Teacher
Workshop Proposal Form.
5.
6.
☐ Submission of the online ETC
4.
JANUARY 2027
DECEMBER 2026
☐ Complete ETC 2027 registration if not already
☐ Ensure accepted presenters submit their presentation handouts to the EARCOS office by February 28, 2027.
completed. ☐ Book accommodation no later than the first week of January, as the conference hotel fills quickly.
7. MARCH 2027 ☐ Attend the TR Meeting and Reception on March 17 at 5:00 PM and 6:00 PM. ☐ Attend ETC 2027, March 18–20, at the Shangri-La Bangkok. ☐ Bring your school’s USD 100 charity raffle gift or donation. ☐ Check Whova regularly and assist presenters as assigned. ☐ If unable to attend, nominate and brief a substitute and notify EARCOS immediately.
Representative and Head of School approvals.
☐ Look for workshop acceptance notifications by December 15, 2026. ☐ Register accepted presenters and Teacher Representatives for ETC 2027. ☐ Remind presenters that conference registration fees and related costs are not covered by EARCOS.
8. APRIL 2027 ☐ If applicable, submit your school’s new Teacher Representative for SY 2027–2028 by April 30, 2027. ☐ Provide the new representative’s full name, teaching position, and email address. ☐ Prepare an orientation packet or arrange a proper handover for your successor.
Questions? Kindly contact Yanee Na Ranong at yanee@earcos.org. EAST ASIA REGIONAL COUNCIL OF SCHOOLS
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EAST ASIA REGIONAL COUNCIL OF SCHOOLS