Resident Students Handbook 2016 (final)

Prepared by: University of Technology, Jamaica, Accommodation Unit Graphic design and Layout by: Dwayne T. Brown, Freelance Graphic Artist Edited by: Pamela Kelly Printed by: Ink Addict JA

Introduction ...................................................................................5 Mission Statement of the Student Services Division & Registry & Objectives of the Halls of Residence ............6 Prayer for all Students ..................................................................7 Messages

President ....................................................................8

University Registrar ....................................................9

Assistant Registrar, Student Services ...................... 10

Accommodation Officer .............................................11

Resident Managers .................................................... 12

President of the Students’ Union ...............................13

Hall Chairperson ........................................................ 14

About the Halls of Residence .............................................................15 Governance ......................................................................................... 22

contents

Dorm Reporting Structure...................................................................25 Administrative Policies & Procedures .............................................. 30

Admission ................................................................. 30

Procedures for Extension ....................................... 30

Procedures for Summer Boarding ........................ 31

Room Allocation ...................................................... 31

Fees & Charges ....................................................... 31

Check in and Check out Process ........................... 32

Rules and Regulations .......................................................................36

General Rules ........................................................... 37

Obesrvation of Quiet Periods ................................ 37

Care of Facilities ...................................................... 38

Visitation Rules ..................................................................................40 Roommates’ Bill of Rights ...................................................................41 Safety and Security ............................................................................42 Health and Hygiene ............................................................................43 Important Telephone Numbers ....................................................... 44 Halls of Residence Significant Dates ................................................ 45 Places of Interest on Campus ........................................................... 46 Halls of Residence Executive Body 2015/16 ......................................48 Campus Guide ..................................................................................... 50

WelcometotheUniversityofTechnologyJamaica (UTechJa.)anditsHallsofResidence.

This handbook has been prepared to provide you with information that will be helpful during your stay. We recommend that you read this handbook thoroughly as early in the year as possible and keep it handy for reference throughout the year.

The objective of the Halls of Residence is to establish and maintain a holistic environment for living, learning and development that contributes to students’ opportunities for self-actualization and a positive impact on the wider community.

There are 500 residential places at UTech, 271 for female students and 229 for male students. These residential places are provided through seven halls: Farquharson Hall, Garvey Hall, Halls ‘A’, ‘B’, ‘E’, and ‘F’ and Dennis Johnson Hall which is a co-ed facility. A Resident Manager, who is a member of the University staff, manages each Hall, along with a Student Management Committee headed by a Resident Assistant.

The Accommodation Officer has the overall management and administrative responsibility for the Halls of Residence.

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Mission Statement of the Division of Student Services & Registry To provide quality service to facilitate learning and to engender goodwill towards the University.

Objective of the Halls of Residence To establish and maintain a holistic environment for living, learning and development that contributes to students’ opportunities for selfactualization and positive impact on the wider community.

Resident Life Developmental programmes The purpose of the developmental programmes on the Halls of Residence at UTech Ja. is to assist the university in fulfilling its mandate by facilitating the holistic development (spiritual, emotional, social and cognitive) of its resident students to foster their academic success and enable them to function effectively in a dynamic national and global environment.

It is my pleasure to welcome new resident students to the University of Technology, Jamaica Papine campus for the 2016/17 academic year. You have joined a world-class learning institution that is steeped in the tradition of student-centred learning where every student is given the opportunity to learn, develop, grow and reach his/her full potential as a valued member of the UTech, Jamaica community, the nation and the global workforce.

Your holistic development is of utmost importance to us, as we strive to consistently provide a safe and Prof. Colin Gyles welcoming environment for all our students. With this in mind, I am pleased to note that a series of renovation and physical enhancement works to the plant have been completed or are currently underway. Since the last academic year, there have been ongoing upgrades to all seven residential facilities including infrastructure upgrades and the replacement of furniture and appliances for the comfort of our students.

We recognize the high demand for student housing and continue to work towards increasing residential accommodation for as many students as possible. The capacity of the halls of residence currently stands at 500 bed spaces in seven residential facilities. Each hall is equipped with amenities for your comfort and is protected by an electronic security system. Living on a hall of residence at the University is a privileged opportunity and so I urge our new students to be good custodians of these facilities so that they will continue to be preserved for use by future students.

Plans are now advanced for the addition of residential student housing on the Papine campus through a collaborative arrangement with 138 Student Living Jamaica Limited.

You will hear more about these plans as the academic year progresses.

As you commit yourselves to diligently pursuing your academic interests, I encourage you to become fully involved in campus life, as the experience gained will help to make you a more rounded individual. Do ensure that you participate in cultural activities, intellectual and sporting events, student clubs and societies, personal development programmes, as well as community and volunteer service.

My very best wishes for a successful academic year.

Acting President

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I extend heartiest welcome to you our new resident students for academic year 2016/2017 to the University of Technology, Jamaica. Welcome back to returning students: I trust your break was refreshing and you are now ready to return to the rigors of study.

Special welcome also from all members of staff of the Division of Student Services and Registry, we look forward to providing you a positive and enriching experience away from home.

Dr. Elaine Wallace

Living in our student residences affords you a rich and diverse cultural and communal experience which, long after it has ended, will allow you cherished memories and life-long friendships.

Our facilities have been upgraded and renovated to keep abreast of benchmarked standards of halls of residence in tertiary institutions. We are proud to announce an increase in our capacity with the commissioning of 117 additional spaces as the University to offers new and improved facilities in August 2015.

We are mindful that more spaces are desired but assure you that we continue to peruse avenues for increasing our offering of student housing. As such, those of you who have been privileged to obtain residency are being tasked to take care of the facilities and to leave them in good condition so that others may also later enjoy access.

The Accommodation Officer and her team of Resident Managers have designed a resident life programme, which, if you participate actively, will make your resident life experience a holistic and highly beneficial one.

Returning resident students I challenge you to mentor the incoming new residents by modelling the acceptable standards and practices expected of all resident students.

I wish you all success in the pursuit of your study and areas of endeavour, and an enjoyable academic year.

Again, welcome, and all my best wishes.

Elaine Wallace PhD University Registrar

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The living and learning with other students in a residential setting is one of the most unforgettable aspects of the college experience.

We are pleased you have chosen to be a part of UTech’s residential community.

Many students have never lived away from home or shared a room before coming to the university and are anxious about what the experience will be like. We welcome you to the Halls of Residence, where your new family awaits. Here our resident life staff will purposefully guide and Dorrset Gabbidon Pottinger engender personal, educational and professional development through various programmes and activities. This is all aimed towards enhancing your social and leadership skills and developing in you, a sense of community.

We pride ourselves on producing holistic individuals at the end of their university tenure. Our students have everything they need to get that First Class Honours at their fingertips. Resident students have access to numerous facilities such as the 24 hour study room, sporting programmes, Student Activity Centre (SAC), restaurants and constant study partners. There are also many co-curricular activities that are designed to develop leadership skills and interpersonal relationships.

We encourage you to become familiar with the university’s Residential Support Team - the Resident Managers and the staff of the Accommodations Unit. They are here to ensure your academic success and personal growth. Most of all, become active participants in the various activities and programmes offered by the Halls of Residence. It is a great way to meet new persons, make lifelong friends and have great fun.

Do enjoy your time here! I look forward to seeing you all and I wish you a wonderful year!, Assisstant Registrar, Student Services

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As Accommodation Officer, let me take this opportunity to welcome you to a diversified and dynamic community.

This community will be filled with individuals with whom you will develop life long friendship, and shared momentous experiences while living here at the University of Technology Jamaica (UTech, Ja).

Living in residence is an amazing experience where you will learn a great deal about yourself, be exposed to ideas and people that you never encountered before, make life-long friendship, and become an active part of this very dynamic community. Notwithstanding, there will be challenges. You Angela Isaacs-Brown will face immovable obstacles or problems that cannot be solved. Finding ways to cope and overcome the impact of these difficulties is a part of becoming independent, and equipping you with life skills that will help you to combat life’s continued challenges. Your success will be measured by how you respond.

Your Resident Managers are positioned to provide you with an experience which you will remember all your life. They will assist in charting your path through planned developmental programmes, answer your questions, remind you of the rules and regulations governing the halls; seek your cooperation; listen to your concerns; resolve your issues; plan and effect programmes with you; share moments of great achievement, and effect change as seen appropriate. They are your guru.

You will get most out of your residence experience by getting involved in your community.

Embrace as many different people as you can. Maintain an open mind. Recognize your responsibility as a community member to work with your fellow residents to ensure that everyone has a fun, educational and safe experience. We implore you to be good custodians of the facilities entrusted to you, and count on you to help us ensure that the residence experience is positive for all who choose to reside on Hall.

I hope that you will take the time to read this handbook so you will fully understand what is available to, and expected of, you during your accommodation.

God bless you, as we look forward to an extraordinary year of sharing.

Accommodation Officer

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Message from the

Resident Managers Michael Rhule

Donald Farquharson Hall

Miguel Newman

Donald Farquharson Hall

Krystal-Kay McKenzie Hall A

Stephanie Morris

The Resident Managers of the Halls of Residence at the University of Technology, Jamaica welcome all our new and returning residence for the academic year 2016-2017.

We are dedicated to our residents not only as students, but also as our customers. As Managers, we work together with Student Executives and the Accommodation Unit to provide personal growth programmes that will give on-campus students the opportunity to gain insightful knowledge through intellectual, social, and spiritual interaction among residents.

Amy Jacques Garvey HAll

Marsha Holness

Amy Jacques Garvey HAll

Tashoya Streete Hall B

Verona Henry Hall E

Resident life is a place where you explore your abilities, talents and hone your leadership skills.

We therefore implore you to take advantage of these opportunities available to you, by actively participating on your individual halls and the wider dorm community.

We create for you as a resident student, an environment that allows you to feel at home, away from home. As Resident Managers, we act as substitute parents, counsellors, teachers and academic advisors. We look forward to this academic year with you, do enjoy your tenure on hall and take full advantage of this life-changing experience.

Again, we welcome you all.

Clavery Allen Hall F

Dennis Johnson Hall

To the ‘Acropolytes’ of Hall A, the ever burning ‘Blazers’ of Hall B, the ‘Soaring Eagles’ of Hall E; the ‘Fair Ladies’ of Amy Jacques Garvey Hall; the ‘Champions’ of Dennis Johnson Hall; the ‘Fully Fortified Future Frontiers’ of Falcon Hall and the great and mighty ‘Stalwarts’ of Farquharson Hall.

On behalf of the UTech Students’ Union Council, it is my great pleasure to welcome you our new and returning resident students to the University of Technology, Jamaica, the nation’s premier University. We are delighted to have you on campus Dimitri McGregor with us for the new academic year 2016/17 and we are excited to help nurture your academic strength, encourage your personal growth and inspire your creativity through the myriad of activities and programmes designed for you.

One of the most rewarding experiences for first year students is being a part of our dorm community. The Halls of Residence are designed to create a full collegiate experience while pursuing your undergraduate education. On dorm, the students develop a greater level of patriotism, rivalry, team spirit, personal and social skills.

Once you have adopted the Halls of Residence lifestyle, those who were merely thought of as your faculty, college or school mate will in no time become your new and immediate family. Here, strong-bonds will be formed, indelible memories will be created and your life will be molded by this once in a lifetime experience! Fostering the close and long-lasting ties amongst student residents will now become a part of your university experience.

As we look forward to great things this academic year, I know ‘team fusion’ will continue to prevail. The Students’ Union Council will also continue to play its part as it aims to effectively serve and protect the rights of students; promoting their academic social, cultural, spiritual and physical development while fostering relations within the wider community.

Students’ Union President 2016/17

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“The more time we spend with each other, the stronger the bond becomes; staying together we can achieve all things.�

Freshmen, I cordially welcome you to the University of Technology Jamaica. We look forward to a bright educational career for you and aim at providing you with the best college experience and facilities. As our returning students already know, living on the halls of residence is no doubt an extraordinary opportunity.

Welcome back to another academic year on the halls of residence.

Nicholas Rowe

As the Hall Chairperson, my responsibility is to serve and to represent you, where necessary. The new environment should provide the opportunity for you to reach your full potential.

This is not always the case. Students waste their time and fall back in school. We want you to make a change and break that tradition; make yourself and your family proud.

As resident students, we are the corner stone of our campus community and partners in advancing the stature of UTech, Ja. Halls of Residence. As resident students, we also learn a great deal from each other. We encourage you to be full participants in all dorm related activities as we commit ourselves to uphold the traditions and values we cherish as an academic institution, and to foster an atmosphere that is respectful. I will also suggest that you get involved in other activities besides that of the dorm, there are countless ways for you to get involved and make connections with each other, such as the interfaculty competitions, campus organizations, volunteer work in our community and much more. As our campus is closely connected with our surrounding neighborhoods, I encourage you to engage with our community as good neighbors and good stewards.

There is accumulating evidence that there is actually an inborn need for togetherness, human interaction, and love. It seems that without these close ties with other human beings, a new born infant, for example, can regress developmentally, lose consciousness, fall into idiocy and die. Let us build each other and conquer the world.

Hall Chairperson

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About the Halls of Residence Manystudentsfindthatlivingoncampusisthemost rewardingexperienceoftheircollegelives—lifelong friendshipsandmemoriesstarthere.Cheeronthe Knightsatourathleticvenues,walktoclassorcatcha concertattheCaribbeanSculpturePark.Plus,you’rein themiddleofallthatishappeningoncampus!

-Past Resident Student

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T

H

E

LOME HALLS These four halls, which were officially opened on May 14, 1996, were constructed under the Lome III Regional Programme of the European Development Fund (EDF). The halls were a part of a project to provide housing for students at the University of the West Indies (UWI), UTech, and the Edna Manley College of the Visual and Performing Arts.

Halls ‘A’, ‘B’ and ‘E’ each house 42 female students, while Hall ‘F’ houses 42 male students. These halls are double occupancy. The students in each hall are housed in five sections; each section, except the mezzanine floor, consists of kitchen, dining and bathroom facilities.

HALL A

HOME OF THE ACROPOLYTES Nothing but the best is produced from this hall. Persons who enter leave as well-rounded individuals who are able to create a lasting effect on sotciety. This is a hall where skills are developed, women are ladies and respect is a must. Hall A - the home of the Acropolytes where family is not just a word, it’s a lifestyle

HALL B

HOME OF THE BLAZZERS “A chain is strong as its weakest link.” This is one of our favourite cheers, it is our belief and what drives us, as together we “Blaze a Trail of Excellence”. Creativity and innovation are the hallmarks of this Hall B, which has housed exceptional students. Blazers are talented, expressive and dynamic. We have the bond of a sisterhood as our pledge proudly speaks. Each year the Hall Executive members are carefully selected to ensure this belief is practised and passed on to future Blazers.

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HALL E

HOME OF THE EAGLES

UTech Lome Halls comprises of four dormitories one of which is the prestigious Hall E. The Home of the Eagles known to produce ladies of class, standard and exceptional leadership abilities. The emblem “The Eagle” symbolically signifies that the ladies of this dorm “Soar above all Obstacles”, which happens to be, by no surpise our motto.

Hall E provides the support needed for holistic development for our ladies by not only encouraging growth in academia but also extracurricular activities. This year our focus is maintaining our STANDARDS, maximizing our OPPORTUNITIES, achieving our ASPIRATIONS and hence receiving remarkable RESULTS.

HALL F

HOME OF THE FALCONS

Every young man that has exited the doors of Hall F is a testament to our motto, Fully Fortified for Future Frontiers. In our twenty years of existence, the goal of Hall F has been to produce well rounded gentlemen who are able to excel, adapt and become great leaders in the professional world when they leave our doors.

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DENNIS JOHNSON HALL of Residence

The Dennis Johnson Halls of residence is a sports dormitory and was named in honour of Dr. Dennis Johnson, the first Director of Sport and coach of the UTech track and field programme. The DJHR was originally referred to as “Track House”. It started where the nursing building is now located with very limited space and amenities. The house had two (2) bedrooms which accommodated four (4) athletes each, one kitchen and one bathroom. The house was a take over from some grounds men who used to hang out there. This house became unfit to live in, and as a result the students were moved to the house adjacent to the backfield of the campus. This move was much appreciated by athletes who wanted to excel and further their career in

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school and as professional athletes and could not afford to find housing.

The demand and need for more space to house athletes become paramount and as a result the house was renovated in 2014 into two floors to accommodate 60 student athletes. The structure remains with the design of a house, with 12 bedrooms, a set of three (3) communal type bathrooms (2 sets for male and a set shared by the females), 2 kitchens one on each floor, one dining area, lounge area, 2

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computer labs one on each floor, a washroom, and a balcony that the athletes use to relax and get their massage.

Our athletes have used and continued to use the facility afforded to them and has excelled and made the University and our country proud.

DJHR, Home of the “SPARTANS”

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GOVERNANCE A Resident Manager is in charge of each hall assisted by a student management committee. All members of the committee are chosen through a selection interview directed by the Resident Manager. In addition to the specific duties listed below, each officer may be asked to assist with other duties where relevant and appropriate.

Resident Manager • Oversees all the affairs of the hall as well as an assigned Joint Committee • Manages the implementation of all programmes and activities through the Students’ Management Committee • Monitors and evaluates programmes and activities for the assigned hall • Reserves the right to modify committee positions in the interest of the hall.

Resident Assistant • Heads Hall’s Committee and assists in monitoring hall activities • Ensures adherence to standards, rules and regulations of the hall • Ensures that the hall is represented at inter-hall activities • Assists in developing and reviewing policies and procedures • Assists the Resident Manager in the daily operation of the hall.

Secretary / Treasurer • Responsible for the financial affairs of the hall, including the preparation of timely financial reports • Prepares and distributes correspondence, plans and organizes meetings, and prepares minutes of meetings • Submits monthly reports to the Resident Manager.

Fund Raising Coordinator • Responsible for all fund- raising activities • Organizes creative and lucrative activities to generate funds • Keeps proper accounting and stock-keeping records for monthly reporting • Submits monthly reports to Resident Manager.

Sports Coordinator

• Responsible for the planning and execution of sporting activities • Represents the hall on the Inter-Hall Sports Committee • Implements a proper income and expenditure accounting system • Submits monthly reports to Resident Manager.

Entertainment/Cultural Coordinator • Responsible for planning and executing all social and cultural activities • Represents the hall on the Inter-Hall Entertainment/Cultural committee • Coordinates entertainment activities for special occasions • Implements a proper income and expenditure accounting system • Submits monthly reports to Resident Manager.

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Religious Coordinator • Responsible for the planning and execution of all religious activities • Represents the hall on the Inter-Hall Religious Committee • Implements a proper income and expenditure accounting system • Submits monthly reports to Resident Manager.

Public Relations Officer/Editor • Responsible for promoting the hall and its activities • Organizes outreach activities • Publishes and disseminates information both within and outside the halls. • Implements a proper income and expenditure accounting system • Submits monthly reports to Resident Manager

Health & Safety Coordinator • Responsible for First Aid and the coordination of health - related programmes • Represents the hall on the Inter-Hall Health Committee • Coordinates regular hall duties and work days • Coordinates the planning and execution of holistic health-related activities • Establishes linkages with health organizations on and off campus • Implements a proper income and expenditure accounting system • Submits monthly report to Resident Manager.

Beautification and Welfare Coordinator • Responsible for coordinating regular hall duties and work days • Responsible for the beautification and appearance of the halls • Ensures the general welfare of resident students (e.g. welfare fund for needy students and emergency situations, book grants/scholarships, issues condolence or thank you cards, recognizes birthdays etc.) • Implements a proper income and expenditure accounting system • Submits monthly reports to Resident Manager.

First Year Experience (FYE) Coordinator

• Helps residents successfully transition to college and develop dispositions of academic and social engagement; supports the Student Orientation Programme in all aspects of Orientation • Provides support for first year resident students • Provides outstanding customer support to students and families throughout their first year • Works with the Resident Assistant, Counseling Unit and other hall executives to ensure the smooth operation of all FYE Programmes • Works on special projects as directed • Maintains quality execution of tasks • Submits monthly reports to the Committee Advisor.

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Joint Coordinators

The Joint Coordinators are responsible for coordinating the inter-hall activities relevant to their respective portfolios. The committee is comprised of coordinators from each hall along with other members who may be co-opted as necessary. A Resident Manager is assigned as an advisor to oversee the operation of each joint committee. Positions on these committees are filled by a formal application to the Accommodation Officer and include a proposal and an interview process. These positions are:

•Joint Culture/Entertainment Coordinator •Joint Health & Safety Coordinator •Joint Public Relations Officer/Editor •Joint Religious Coordinator •Joint Sports Coordinator •Joint Welfare and Beautification Coordinator •Joint First Year Experience Coordinator

Hall Chairperson

Hall Chairpersons represent resident students’ concerns on the Students’ Council. They liaise with the Resident Managers, and the Accommodation Officer on issues and problems faced by the students, and are integral in the setting and reviewing of hall policies.

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Dorm Reporting Structure

University Registrar

Assistant Registrar,Student Services

Accomodation OfďŹ cer Accomodation Administrative Support Staff

Resident Life Advisory Committee

Resident Managers

Resident Assistant

Hall Chairprson

Joint Coordinators

Committee Heads

Line of Authority Line of Advisory

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ADMINISTRATIVE POLICES & PROCEDURES Admission

Accommodation on campus is very limited and as a result, the students selected for the halls of residence are those most likely to make a real contribution to University life through: • Exemplary personal integrity and academic performance.

• Positive work attitudes • Contributions to clubs, societies, sports programmes and other student or community activities.

The University attempts to maintain a balance in the allocation of spaces. Priority is given to first year students from overseas and the rural parishes. Residence will normally be for the period August to May.

Re-admission Process

Returning students are asked to complete a Boarding Application Form to be submitted to the Resident Manager by March 31 of the given year. The application form is reviewed by the Hall Leadership/Executive and an overall assessment is made of the applicant. Students may submit, along with their letter of application, an Extra-curricular Activities Portfolio obtained through your Resident Manager.

Student assessment covers the following: • Overall conduct

• Observation of hall regulations

• Interpersonal relationships

• Involvement and contribution to the hall and the University.

• Length of programme

• Minimum of 2.5 GPA and studying for 12 Credits per semester The Resident Manager compiles a list of suitable candidates based on the assessment given by the executive members and the prescribed quota. The students are informed of the status of their application upon checking out of the halls and are offered a provisional acceptance based on the required GPA. Students not re-admitted may appeal the decision through the Hall Chairperson(s).

Note: There is no guarantee for re-admission to the halls unless residents hold an executive position for the upcoming Academic Year.

Procedures for Extension

Students requiring an extension of stay at the end of each semester must complete an Extension Application Form signed by the Programme Director or Module Coordinator and submit to the Accommodation Office two (2) weeks prior to final examination for approval. A boarding fee is charged for this extended period.

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Procedures for Summer Boarding

Students requiring accommodation for Semester 3 (summer) are required to complete and submit to the Accommodation Office, a boarding application form between January 1 and March 31. The semester 3 boarding and caution fee rates apply.

NB Re-admission to the halls may be revoked by the Accommodation Unit in consultation with the respective Resident Manager.

Room Allocation

The Room Service Computer Software (OCCAM) is used to assign students to rooms. The Resident Managers reserve the right to make changes to the room allocation in accordance with established guidelines. No student is allowed to change his/her room allocation without the permission of the Resident Manager(s), who will then inform the Accommodation Unit.

Fees & Charges Fees

Boarding fees are payable each semester or in full. Students will only be allowed on the hall if they are registered for their course of study and boarding. Boarding fee refunds are given in accordance with the University’s Policy on Refund as stipulated in the University’s Undergraduate Student Handbook.

Caution Fee

A caution fee is charged to protect against loss of swipe keys, and/or damage to the facilities. This fee is refundable after the student checks out and an assessment of the facility has been made by representatives from the Facilities Management Department and Accommodation Unit and observed by the Hall Chairperson.

All damage or losses identified by the team throughout the year, will be assessed.

The cost for repairs and or replacement will be deducted from the caution fee.

Where this is inadequate, the student will be presented with an invoice and a charge generated on his/her account.

Note: Where there is damage or removal of property, and the party or parties responsible are unidentifiable, all resident students occupying that particular hall, floor or section will share the cost.

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Check-In & Check-out Process Checking in and out of the Halls of Residence is a centralized process which is conducted by the Accommodation Unit.

Check-in commences in the 3rd week in August for semester 1 and the 2nd week in January for semester 2. Check-out is scheduled after the completion of final examination and hence, would be the 2nd or 3rd week in December for semester 1 and the first week in May for semester 2.

Students are required to return all key(s) and temporary access card(s) issued, to the Accommodation Unit upon check-out of the facility.

Students who do not return room key(s), and temporary swipe card(s), will have the total cost of these items deducted from their caution fee.

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RESIDENT STUDENT READMISSION POLICY Eligibility The following groups of students are eligible to apply for hall residence: • Full-time undergraduate students (local and non-local) • Full-time graduate students.

Admission to the halls will be subject to availability of hall places and is further governed by the admission policies. The University will give proper consideration to other students with exceptional needs for accommodation.

Students who cannot maintain their full-time status will lose their eligibility for hall residence and their hall applications will be invalidated. Students who have already checked in will be required to withdraw their hall residence and to checkout in two-weeks.

All full-time undergraduate and graduate students living in hall in the current residential year are eligible to apply for re-admission on the hall of residence for the following residential year.

Resident Admission Committee (RAC) The RAC maintains a consistent and transparent re-admission system for readmitting valuable former residents while being fair to other hall applicants. The committee reserves the right to make the final decision on all applications and the right to revoke offers if deemed necessary and appropriate. The Committee is chaired by the Accommodations Officer, and the members include 2 Resident Managers and 1 student representative.

Selection Criteria The RAC grants discretionary hall places with reference to four major aspects of applicants: 1.

2.

3.

4.

Academic achievement Records of student conduct in university and halls of residence Past contributions to their hall Recommendation from their Resident Manager

Resident Managers have the discretion to recommend a number of students who have made significant contributions to the promotion of hall life and in the cultivation of hall culture, to the Resident Admission Committee (RAC) for consideration.

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Applicants with exceptional needs Applicants having exceptional needs (e.g. those students with physical disability or personal hardships) for hall residence will be granted special consideration for hall residence. The applicants should send documentary proof to establish their special need or in support of their application to their Resident Manager on or before 30 April every year for the following residential year. Late applications without consolidated reasons may not be considered. All data provided shall be maintained in the strictest confidence.

Scoring Mechanism 1.

Applicants will be ranked according to four major aspects: a) Academic achievements; b) Conduct in University and Halls of Residence; c) Past Contribution to the Hall; d)Recommendation from RM

2.

Documented evidence must be presented for scores to be awarded to (a) and (c) below

3.

This scoring mechanism shall be subject to annual review to reflect the changing needs of students.

Factors (a) Academic Achievement - 20%

(b) Conduct in University and Halls of Residence -15%

(c) Contribution to University and Halls of Residence -45%

Criteria GPA: 3.67 - 4.00

(e) Resident Manager’s Recommendation -15%

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2.67 - 3.66

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1.67 - 2.66

10

Adherence to hall rules and regulations Adherence to other University rules and regulations

10

5

Leadership

10

Sports team member

10

Outstanding achievements

(d) Years on Dorm – 5%

Score

5

Participation in developmental programmes

10

Participation in other hall activities

10

Voluntary community service

5

Living on hall for 1 year

5

Living on hall for 2 years

3

Living on hall for 3 years

2

Living on hall for 4 years

0

Promotion of Hall life and culture

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Conditions for the Offer Successful applicants are bound by the following conditions:

They must 1.

Abide by the Hall Regulations of respective hall to be admitted.

2.

Hall residency of successful applicants will be reviewed by their

respective Resident Manager at the end of the first semester according to their contributions to the halls and good standing in academic study and citizenship.

3.

No transfer to another hall will be accommodated once re-admitted.

Application Procedures 1. Submission of Application Application should be submitted between the first Monday and second Friday in April of each year. Late application will not be accepted. Applicants should indicate only one specific hall in their application but it is not guaranteed that all successful applicants will be assigned to their selected hall.

Shortlisted applicants may be invited to attend interviews with the Resident Manager. If shortlisted applicants cannot attend the interviews without acceptable reasons, their applications will be cancelled automatically. Resident Managers will rank the applications received and add their own remarks for the reference of the RAC. With reference to the remarks and recommendation of the Resident Manager, the Committee will review all applications and will grant discretionary places to successful applicants.

2. Result – Application results will be announced by email by the last Friday of May each year.

3. Appeal – Appeals will not be accepted since the decision of the RAC is final and binding. The Committee may also refuse to disclose the reasons for unsuccessful applications.

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RULES & REGULATIONS To facilitate the smooth functioning of the halls and to achieve a balance between the responsibilities of management and the comfort of the residents, rules and regulations are in place. The University urges students to accept them in that spirit, and assist by conforming to them. At the beginning of each academic year, an orientation programme is conducted for resident students to complement the general orientation programme. Students are encouraged to use these opportunities to ensure that all their concerns and questions regarding housing are dealt with.

Some requirements for students provided places on halls include:

Compliance with the accompanying rules and regulations.

Acceptance of the stated fees and agreement to pay them by the dead line established by the University.

Agreement to be part of the regular hall work roster, which includes on-going kitchen and bathroom duties and upkeep of the surroundings.

Agreement to discourage “ragging� during orientation and throughout the year.

Active participation in hall activities;

A signed agreement to take care of University property and replace or repair any damaged furniture, equipment or other fixtures.

Students may contribute to the development of hall regulations. They may suggest rules governing the well-being of residential life. These must be approved by the Accommodation Officer before they can be implemented.

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General Rules Each resident is responsible for knowing and complying with all regulations.

Students’ rights and privileges extend only so far as they do not infringe upon those of another individual or breach the University’s rules and regulations. All students are expected to abide by the Statutes, Ordinances, and Regulations of the University as outlined in Ordinance 1999/14-Student Discipline in the University’s Students’ Handbook. (Available during registration and on-line) Prohibited practices include but are not limited to the following: • Sleepovers.

• Lending of keys or access cards to any other person.

• Water throwing.

• Fighting • Smoking • No hanging of clothing on balconies, windows and or any area other than the clothing line.

(Failure to comply will result in clothing being removed and dumped.)

• Offensive language in any communication on the halls or within the University.

• Inappropriate attire, on hall and or on campus • Illegal drugs, including marijuana.

• Consumption of alcoholic beverages, alcohol and drunkenness.

• Sexual indiscretion.

• Sexual harassment of students, visitors or employees of the University.

• Abuse of any kind: physical, verbal, and/or written.

• Unauthorized publishing of hall activities on any print or electronic media.

Observation of Quiet Periods Courtesy, respect and consideration for others are expected every day. Students are expected to show consideration for roommates and other occupants of the residence halls by observing quiet periods, especially after 10:00 pm daily. The volume of radios and similar equipment must be controlled, so as not to affect the halls, classes and other university activities. Indoor and outdoor activities should at all times be conducted in a manner that is not disruptive to the residents and the general public. In addition, activities that could create disturbances should not be conducted during special functions, e.g. ceremonies.

N.B: There should be no activity on the volleyball court after 11:00 p.m.

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Care of Facilities The facilities in each room are to be shared equitably by all students assigned to the room. Residents are expected to keep their rooms, the cooking/dining areas, and all areas of their hall in a clean and tidy condition. The Resident Managers will inspect the rooms at regular intervals during the year. It is mandatory that all residents perform specific duties as stated in the weekly duty roster.

Students are required to have a key to their rooms. At the end of residence, the key is to be returned to the Accommodation Unit. Students are encouraged to properly secure their personal belongings at all times in order to ensure their safety and security. THE UNIVERSITY IS NOT RESPONSIBLE FOR THE LOSS OF ANY PERSONAL BELONGINGS. Lost keys and swipe cards must be reported immediately to the Resident Manager so that a replacement can be provided, at the student’s expense. On vacating rooms, students are expected to remove all their belongings and leave the rooms thoroughly clean. No alterations are to be made to furniture and fittings in the rooms, dining areas, sitting areas, bathrooms, kitchens etc. No furniture or equipment should be relocated without the permission of the Resident Manager.

University property should be kept in good condition and should not be removed from the hall unless prior written permission has been obtained. Particular care should be exercised in the use of utilities, such as light and water, in order to avoid waste and increased cost. Tampering with utility lines is strictly prohibited.

Any fault in installations or other observed defects should be reported immediately to the Resident Manager or Assistant. All residents are expected to cooperate with the University in maintaining standards of tidiness and orderliness, within residences and throughout the University. Students are to ensure that a signed ‘Facilities Checklist’ (included in the Boarding Package) of the state of facilities in their respective sections is forwarded to their respective Resident Managers at the commencement of their boarding period.

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VISITATION RULES Visitors Restricted visitation hours exist to support students’ rights to personal privacy and equal access to their room and floor facilities. THE RIGHTS OF ROOMMATES SHOULD NOT BE INFRINGED UPON. The University expects students to act in a decent and acceptable manner when hosting guests. Emergency visits will be considered on their own merit and must be cleared with the Resident Manager or the Resident Assistant.

Hall Visitation Hours Non-residents are allowed on the halls subject to the following conditions:

•Visiting hours are between 12:00 noon and 12:00 midnight.

•Visitors are not allowed in the utility areas (kitchen & bathroom).

The Resident Manager or the Resident Assistant reserves the right to expel any visitor whose behaviour is considered inappropriate.

Members of the senior administrative staff have the right to visit the halls at any time in consultation with the Accommodation Officer and or the Resident Manager.

Room Visitation Visitors to rooms are subject to the following conditions: • Students should not entertain visitors in their rooms without the consent of their room-mates.

• Visitors must be accompanied by a resident to and from the room.

• Visiting hours to rooms are between 4:00 p.m. and 10:00p.m. daily.

Disciplinary

The hall’s Disciplinary Committee reserves the right to terminate boarding privileges at any time for any student whose conduct is contrary to the rules and regulations and/or whose conduct is considered detrimental to other students or the University.

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ROOMMATES’ BILL OF RIGHTS

The right to read and study free from interference in one’s room. Unreasonable noise and other distractions inhibit the exercise of this right.

The right to sleep without disturbance from noise, guests, roommates, etc.

The right to have one’s personal belongings treated with respect by roommates and guests.

The right to live in a clean environment.

The right to free access to one’s room and facilities without pressure from a roommate.

The right to personal privacy.

The right to host guests with the expectation that they will respect the rights of roommates and other hall residents.

The right to discuss grievances.

The right to be free from intimidation and physical and /or emotional harm.

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SAFETY & SECURITY The University places a high priority on the safety and security of residents. We ask that you cooperate with the security guards by showing your ID Cards on request. This is very important. The security systems which are in place are similar to the standards of universities this size worldwide. Emergency stairwells and security devices have been installed to ensure student safety. Fire drills have been developed to ensure that, in the event of a fire or any other emergency requiring evacuation, proper procedures will be carried out safely and efficiently.

It is of utmost importance that you do not abuse or ignore the systems put in place, and that you practise safety at all times. When ordered to evacuate a building, you must proceed quietly in single file to the assembly area nearest to you.

The assembly areas are:

the front field to the north of the Calvin McKain Library

the playing field to the east of the Alfred Sangster Auditorium.

You should proceed to the area that is nearest to you at the time of the emergency.

The location corresponding to your building or school is your Assembly Area. Each location is colour - coded.

Use of safety devices is not only for the protection of the individual dorms, but also for the University environment as a whole. Your security depends on you.

Please adhere to the following security guidelines: 1.

Non-residents should not have access to keys or swipe cards.

2.

Each resident of the dorms is deemed to be responsible for the behavior of his or her guest.

3.

Visitors must enter and exit the residence via the front door only.

4.

Emergency exits should only be used in emergencies.

5.

Students should NOT use items to prevent the door from closing

6.

All students must participate in emergency drills. Failure to do so will result in appropriate disciplinary action being taken.

7.

In the event of an impending natural disaster, please refer to the Resident

Manager and the Safety & Security Department as outlined in your Emergency Manual.

8.

ID cards should be displayed at all times.

9. Residents should not walk alone at nights.

10. The security officer on duty is empowered to enforce all regulations regarding the use of dormitories.

11. Students obstructing or impeding an officer from doing his or her duty will face disciplinary action.

12. Any incident or infraction can be reported to the control room 24 hours per day by dialing 2170 internally or 970-5170 by cell or external line.

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HEALTH & HYGIENE Handling Emergencies

The Medical Centre of the University of Technology, Jamaica, is staffed by experienced medical personnel who are trained to respond to onsite medical emergencies. All calls should be directed to the Medical Centre, if emergencies occur during opening hours.

Persons with life-threatening emergencies who visit the Health Centre receive supportive care and are then transferred via ambulance to the Accident & Emergency Department of the University Hospital of the West Indies.

Opening Hours

Days Time Mondays to Fridays 8 am – 8 pm Saturdays

9 am – 2 pm Emergencies occurring after opening hours must be promptly reported to the Resident Manager or designate who will contact the doctor (if on call) or security personnel for transfer to the hospital.

Contact for ambulance service is through the Security Control Room at either of the following numbers: Safety & Security Control Room 2170 Straight line 977-0274 Mobile 832-8300

Accessing Medical Services

All users of the Medical Centre are required to make an appointment using the Online Health Centre System (OHCS) for non-emergency care. You can now reduce your wait time by scheduling your appointments ahead of time. Visit the UTech website at www.utech.edu.jm and select the OHCS link from the useful links (top right) section. Your health insurance and student identification cards are necessary for each visit.

Student Health Insurance Plan

All registered students are provided with a health insurance card which can be used at any health care provider. Please note that some providers only accept cash/debit/credit cards as payments. If this occurs, ask for a signed receipt in order to make a claim against the health insurance provider.

There is a cost for services not covered by the health insurance plan, however no cash is collected at the Medical Centre. Payments can be made by credit/debit card.

Resident students are required to complete a medical examination in order to reside on hall.

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IMPORTANT TELEPHONE NUMBERS

UNIVERSITY NUMBERS Main University Line

(876) 927-1680 then the extension.

Accommodation Office

2191/2262/2841/2847

Medical Centre

2459/3522

Scholarship Office / Bursaries

2192/2884/3004

Students’ Union Business Office

970-2222/3, 2286

Security Control Unit

2170

RESIDENT MANAGER’S FLAT EXTENSIONS Krystal-Kay McKenzie

Hall A

2476 2477-9, 2520-1

Tashoya Streete

Hall B

2495 2494-9

Verona Henry

Hall E

2489,2490, 2491

Clavery Allen

Hall F

2487 2482-6

Miguel Newman

Donald Farquharson Hall

2063, 2178, 2263, 2471

Michael Rhule

Donald Farquharson Hall

2142, 2063, 2178, 2263, 2471

Stephanie Morris

Amy Jacques Garvey Hall

Marsha Holness

44

Amy Jacques Garvey Hall Dennis Johnson Hall

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2474/2475 2474/2475

HALLS OF RESIDENCE SIGNIFICANT DATES 16/17AY

SEMESTER 1

DATE

DESCRIPTION

Jul.11– Aug. 26

Registration for all Resident Students

Aug. 18

Check-in for Resident Student Executive Body

Aug. 21

Check-in for all NEW Residents

Aug. 21 - 27

Halls of Residence Orientation

Aug. 28

Check in for all RETURNING Resident Students

Aug. 29

Classes begin for all students

Oct. 01

Boarding Application opens for the 2017/2018 academic year

Oct. 08

Halls of Residence Developmental Programme (Managing Diversity)

Oct. 29

Halls of Residence Developmental Programme (Managing Self)

Dec. 16

Semester 1 ends

Dec. 17

Resident Students check out for semester 1

DATE

DESCRIPTION

Jan. 14 - 15

Resident Students Registration and check-in Semester 2

Jan. 31

Boarding Application closes for 2017/18 Academic year

Feb. 11

Halls of Residence Developmental Programme - Dining Etiquette &

SEMESTER 2

Decorum Feb. 25

Halls of Residence Developmental Programme - Public Speaking & Professionalism

Mar. 10

Deadline for Submission of application for Joint Positions

Mar. 31

Deadline for submission of Re-admission application

April 22

Halls of Residence Annual Awards & Dinner

April 28

Final Submission for semester 2 extension

May 12

Semester 2 ends

May 13

All Resident Students check-out

May 15 – 19

Halls of Residence Leadership Workshop

SEMESTER 3

DATE

DESCRIPTION

May 15 – 26

Boarding Registration for summer students

May 28

Check-in for Summer Resident students

May 29

Summer classes begin

June 1-2

Resident Life Retreat

July 10 – Aug. 25

Registration for All Boarders for 2017/2018 Academic Year

July 28

Summer Session Ends

July 29

Check out of all Summer Residents

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PLACES OF INTEREST ON CAMPUS

There are several facilities available to students. These include food concessionaries, financial institutions, bookstore and other important areas that offer services on campus. Some of these are listed here.

46

Bryan’s Bookstore & Paymaster

The Medical Centre

UTech Pharmacy

Students’ Activity Center

Auditorium

Students’ Union

Chapel

Safety and Security

Library

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Andrea’s Commissary

Juci Patties

John’s Snack Shop

Lillian’s Restaurant

Burger King

Island Grill

Submerge

Shelly’s Cafe

Bill Express & Post Office

EDU Com Credit Union

Victoria Society

Mutual

Building

(NCB) Automated Machine (ATM)

Teller

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HALLS OF RESIDENCE EXECUTIVE BODY 16/17AY

Resident Assistants

Public Relations /Editorial Coordinators

Hall

Name

Name

Samoya Smith

Hall ‘A’

Angene Scully

Hall ‘B’

Neve-Ann Smith

Hall ‘B’

April Taylor

Hall ‘E’

Brittani Walfall

Hall ‘E’

Imani Hill

Hall ‘F’

Stephen Francis

Hall ‘F’

Teddale Simpson

Donald Farquharson Hall

Leon Malcolm

Amy Jacques Garvey Hall

Ashley Hylton

Amy Jacques Garvey Hall

Kanice Cousins

Amy Jacques Garvey Hall

Saneisha Parsons

Dennis Johnson Hall

Herbert Thomas

Donald Farquharson Hall

Jermy Barrant

Beautification/Welfare Coordinators Hall

Name

Secretary/Treasurers Hall

Name

Hall ‘A’

Shriever Rashford

Hall ‘A’

Shenice Graham

Hall ‘B’

Janique Morris

Hall ‘B’

Racquel Reid

Hall ‘E’

Nicole Ricketts

Hall ‘E’

Melissa Smith

Hall ‘F’

Xavier Smith

Hall ‘F’

Shane James

Donald Farquharson Hall

Swain Mitchell

Donald Farquharson Hall

Jerome Clarke

Amy Jacques Garvey Hall

Shannon Tate

Amy Jacques Garvey Hall

Lori-Ann Webb

Dennis Johnson Hall

-

Dennis Johnson Hall

Entertainment & Cultural Coordinators Hall

Name

-

Sports Coordinators Hall

Name

Hall ‘A’

Chantalle Bryan

Hall ‘A’

Asha Walton

Hall ‘B’

Cait-Amoi Goulbourne

Hall ‘B’

Davette Williams

Hall ‘E’

Tesanique Murray

Hall ‘E’

Jordane Brown

Hall ‘F’

Steven Mathison

Hall ‘F’

Romario Francis

Donald Farquharson Hall

Kyle Hutchinson

Donald Farquharson Hall

Lajuane Wallace

Amy Jacques Garvey Hall

Shaneik Haughton

Amy Jacques Garvey Hall

Tamara Webb

Dennis Johnson Hall

-

Hall

Dennis Johnson Hall

-

Religious Coordinators

Health Coordinators

48

Hall

Hall ‘A’

Name

Hall

Name

Hall ‘A’

Samantha Blake

Hall ‘A’

Venelle Powell

Hall ‘B’

Trudian Dalley

Hall ‘B’

Nicolea Dixon

Hall ‘E’

Amoy Martinez

Hall ‘E’

Hall ‘F’

Bruce Higgins

Hall ‘F’

Husani Walker

Donald Farquharson Hall

Tenoi Dixon

Donald Farquharson Hall

Nicohlie Williams

Donald Farquharson Hall

Davian Powell

Amy Jacques Garvey Hall

Shantel Powell

Amy Jacques Garvey Hall

Shatasia Barrette

Dennis Johnson Hall

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First Year Experience Coordinators Hall

Name

Hall ‘A’

Jesenia Holness

Hall ‘B’

Sandreen Campbell

Hall ‘E’

Jecora Blake

Hall ‘F’

Tavaris Bulgin

Donald Farquharson Hall

Jevon Dennis

Amy Jacques Garvey Hall

Jodi-Kay Garwood

Dennis Johnson Hall

Fund-Raising Coordinators Hall

Name

Hall ‘A’

Daviann Coore & Shanae Moulton

Hall ‘B’

Kimloy Higgins & Ashley Clarke

Hall ‘E’

Rayniece Palmer & Monique Forysthe

Hall ‘F’

Joseph Blackett

Donald Farquharson Hall

Corey Bennett & Radcliffe Tyndale

Amy Jacques Garvey Hall

Shinnae McPherson

Dennis Johnson Hall

Joint Hall Committee Coordinators Coordinator

Name

Hall of Residence

Joint Advisors

Entertainment/Cultural

Alshain Williams

Donald Farquharson Hall

Miguel Newman

Sports

Gedeisha Gordon

Hall ‘A’

Stephanie Morris

Religious

Nicole Foster

Hall ‘A’

Clavery Allen

P.R.O/ Editorial

Imani Hill

Hall ‘E’

Marsha Holness & Krystal-Kay McKenzie

Health

Ashleigh Robinson

Hall ‘E’

Tashoya Streete

Beautification/Welfare

Gabrielle Powell

Hall ‘E’

Michael Rhule

First Year Experience

Nyyasha England

Hall ‘E’

Verona Henry

Hall Chairperson Hall of Residence Donald Farquharson Hall

Name Nicholas Rowe

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Campus Guide Papine Campus BUILDING

1

2

3

SCHOOL/FACULTY/ COLLEGE

School of Engineering (SOE)

School of Computing & Information Technology (SCIT)

College of Health Sciences (CoHS)

FLOOR

ROOMS, LECTURE THEATRES & LABS

GROUND

1A27 – 1A31, 1A34, 1A36, 1A58, 1A65 – 1A67, 1AX, SOBA/ ENG1, SOBA/ENG2, SOBA/ENG3

5

1B2 – 1B3, 1B7, 1B8

2

1C4, 1C6, 1C10, 1C12, 1C13

GROUND

Labs A – C

1

2B1 – 2B7, LT2B1

GROUND

LT 23, 3A4 – 3A6 , 3A7A, 3A9A, 3A9B, 3A10, 3A16, 3A18

First building to the right upon entering the campus

1

3B5 – 3B7, 3B17

1

School of Building & Land Management (SBLM)

2

4C8, 4C13 – 4C14

4B6, 4B9, 4B12, 4B15, First building to the 4B16 left upon entering the campus

GROUND

5A1, 5A2, 5A3, 5A4,

School of Business Administration (SOBA)

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Attached to the Main Admin building

LT4; 4A6, 4A8 – 4A9, 4A13 – 4A14, 4A16B

Caribbean School of Architecture (CSA)

Nestled between CoHS and CSA 1

50

Opposite to SCIT and Main Admin Building

1

Faculty of the Built EnviGROUND ronment (FOBE)

4

DESCRIPTION

5B1 – 5B3, 5B5

BUILDING

8

SCHOOL/FACULTY/ COLLEGE

Faculty of Education & Liberal Studies (FELS)

FLOOR

ROOMS, LECTURE THEATRES & LABS

GROUND

8A1A, 8A1B, 8A2, 8A3, Self-Access Centre

1

8B1A, 8B2, 8B-4W

2

8C2, 8C3, 8C12

DESCRIPTION

Opposite to the Sculpture Park and adjacent to SCIT

9

Lecture Theatres

GROUND

LT9A, LT10B;

10

Lecture Theatres

2

LT9B, LT10B;

15

DRAWING ROOM, DRTUTRM

Next to Lillian’s

13

Centre for the Arts

Art Room

Adjacent to the Sculpture Park

14

College of Health Sciences/Nursing Department

To the rear of the NURS-A1, NURS-A2, campus; close NURS-LAB2 proximity to Students Activity Center

18

22

School of Hospitality & Tourism Management (SHTM)

School of Business Administration (SOBA)

40

UTech Academy

41

Computing & Engineering Entrepreneurial Centre (CEEC)

GROUND

SHTMConfRm, 18A4,18A5, 18A6, 18A7, 18A9, 18A10

1

18B1, 18B2, 18B5, 18B7, 18B8, 18B9

GROUND

22A1 – 22A4, SOBA EXEC RM

1

22B1, 22B3, 22B4,

2

22C2

BAY 1 & 2 (TIC)

GROUND

1A40 – A43

1

C1, C2

Adjoining the main Cafeteria

To the rear of FELS

Beside Island Grill

To the rear of SOE

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