Halls of Residence Students' Handbook 2015

resident student handbook 2015/16

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Prepared by: University of Technology, Jamaica, Accommodation Unit Graphic design and Layout by: Dwayne T. Brown, Freelance Creative Director Photographs contributed by: Ricardo Gayle, LTSU | Edited by: Pamela Kelly Printed by: BCNS Printers

what’s inside ?

Introduction ...................................................................................5 Mission Statement of the Student Services Division & Registry & Objectives of the Halls of Residence ............6

Hall Life is GREAT

at UTech

Prayer for all Students ..................................................................7 Messages

President .................................................................8

University Registrar ................................................9

Assistant Registrar, Student Services .................... 10

Accommodation Officer ..........................................11

Resident Managers ............................................... 12

President of the Students’ Union ............................13

Hall Chairperson .................................................... 14

About the Halls of Residence ...................................................15 Governance ........................................................................... 20 Dorm Reporting Structure ......................................................25 Administrative Policies & Procedures .......................................26

Admission ............................................................... 26

Procedures for Extension ........................................26

Procedures for Summer Boarding ..........................27

Room Allocation ...................................................... 28

Fees & Charges ........................................................28

Halls of Residence Significant Dates ........................................ 29 General Rules and Regulations ................................................30

Obesrvation of Quiet Periods .................................... 31

Care of Facilities ........................................................ 32

Visitation Rules .....................................................................33 Roommates’ Bill of Rights .......................................................34 Safety and Security ....................................................................35 Health and Hygiene .....................................................................36 Places of Interest on Campus ........................................................37 Important Telephone Numbers ...................................................... 39 Halls of Residence Executive Body 2015/16 ...................................40 Campus Guide ...............................................................................42

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resident student handbook 2015/16

From the comfortable housing options to the integrative concepts and academic resources to boost your success as a resident student, you’ll find that dorm life is great at the University of Technology, Jamaica.

Introduction Welcome to the University of Technology (UTech), Jamaica and its Halls of Residence. This handbook has been prepared to provide you with information that will be helpful during your stay. We recommend that you read this handbook thoroughly as early in the year as possible and keep it handy for reference throughout the year.

The objective of the Halls of Residence is to establish and maintain a holistic environment for living, learning and development that contributes to students’ opportunities for self-actualization and a positive impact on the wider community.

There are 500 residential places at UTech, 271 for female students and 229 for male students.

These residential places are provided through seven halls: Farquharson Hall, Garvey Hall, Halls ‘A’, ‘B’, ‘E’, and ‘F’ and the Dennis Johnson Hall which is a co-ed facility. A Resident Manager, who is a member of the University staff, manages each Hall, along with a Student Management Committee headed by a Resident Assistant.

The Accommodation Officer has the overall management and administrative responsibility for the Halls of Residence.

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Mission Statement of the Division of Student Services and Registry To provide quality service to facilitate learning and to engender goodwill towards the University.

Objective of the Halls of Residence To establish and maintain a holistic environment for living, learning and development that contributes to students’ opportunities for selfactualization and positive impact on the wider community

Resident Life Developmental programmes The purpose of the developmental programmes on the Halls of Residence at UTech is to assist the university in fulfilling its mandate by facilitating the holistic development (spiritual, emotional, social and cognitive) of its resident students and to foster their academic success and enable them to function effectively in a dynamic national and global environment.

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Message from the Acting President It is a special pleasure for me to welcome our new resident students for the 2015/16 academic year. I assure you that you have made the best decision to advance your academic and career goals at the University of Technology, Jamaica (UTech). You have joined a world-class learning institution that is steeped in the tradition of student-centred learning where every student is given the opportunity to learn, develop, grow and reach his/her full potential as a valued member of the UTech community, the nation and the global workforce.

Your holistic development is of utmost importance to us, as we strive to consistently provide a safe and welcoming environment for all our students.

With this in mind, I am pleased to note that a series of renovation and physical enhancement works to the plant have been completed or are currently underway.

The Amy Jacques Garvey Hall was re-opened in January 2015, after closing for two years for renovation and now houses 128 students, up from the previous 78 students. Additionally, living facilities on Amy Jacques Garvey Hall and Farquharson Hall have been specially designed to accommodate physically challenged students who desire living accommodation on the campus.

The capacity of the halls of residence currently stands at 500 bed spaces in seven residential facilities. Each hall is equipped with amenities for your comfort and is protected by an electronic security system. We recognize the high demand for student housing and continue to work towards increasing residential accommodation for as many students as possible. Living on a hall of residence at UTech is an enviable opportunity and I urge our new students to be good custodians of these facilities so that they will continue to be preserved for use by future students.

As you commit yourselves to diligently pursuing your academic interests, I encourage you to become fully involved in campus life, as the experience gained will help to make you a more rounded individual. Do ensure that you participate in cultural activities, intellectual and sporting events, student clubs and societies as well as community and volunteer service.

My very best wishes for a successful academic year.

Prof. Colin Gyles Acting President

Message from the University Registrar I extend heartiest welcome to you our new resident students for academic year 2015/2016 to the University of Technology, Jamaica.

Welcome back to returning students: I trust your break was refreshing and you are now ready to return to the rigors of study.

Special welcome also from all members of staff of the Division of Student Services and Registry, we look forward to providing you a positive and enriching experience away from home.

Living in our student residences affords you a rich and diverse cultural and communal experience which, long after it has ended, will allow you cherished memories and life-long friendships.

Our facilities have been upgraded and renovated to keep abreast of benchmarked standards of halls of residence in tertiary institutions. We are proud to announce an increase in our capacity with the commissioning of 117 additional spaces as the University to offers new and improved facilities in August 2015.

We are mindful that more spaces are desired but assure you that we continue to peruse avenues for increasing our offering of student housing. As such, those of you who have been privileged to obtain residency are being tasked to take care of the facilities and to leave them in good condition so that others may also later enjoy access.

The Accommodation Officer and her team of Resident Managers have designed a resident life programme, which, if you participate actively, will make your resident life experience a holistic and highly beneficial one.

Returning resident students I challenge you to mentor the incoming new residents by modelling the acceptable standards and practices expected of all resident students.

I wish you all success in the pursuit of your study and areas of endeavour, and an enjoyable academic year.

Again, welcome, and all my best wishes.

Elaine Wallace PhD University Registrar

Message from the Assistant Registrar, Student Services Welcome to the Nation’s Premier University, The People’s University, and Your New Home Away from Home. Congratulations for having been given the opportunity to be a part of the halls of residence at UTech. It is our mission to provide a residence life program that creates a secure, supportive and comprehensive living community that fosters the academic success and personal growth of each resident student, through purposeful programmes and services that compliment the educational experience at UTech.

Living on campus is a splendid opportunity to add value to your University education. It easily facilitates out of classroom experiences and access to numerous facilities such as 24 hour study room, sporting programmes, Student Activity Centre (SAC), restaurants, constant study partners, etc.

As you embark on your university career it is only natural that you feel a little anxious about what this institution has in store for you, we hope that your residence hall experience establishes a solid foundation for your collegiate career.

I encourage you to make the most of your experience in the Halls of Residence.

Get to know the Resident Managers and Assistants and the staff of the Accommodation Unit. They are there to help you and watch out for your best interests. Learn as much as you can from the people living around you.

Take advantage of activities and programmes offered on the Halls of Residence, gain leadership experience, and meet new and exciting people and Have Fun! I hope that your year will be full of personal growth and educational accomplishments.

Dorrset Gabbidon Pottinger Assistant Registrar, Student Services

Message from the Accommodation Officer I am honoured and delighted to welcome both new and returning residents to the University of Technology, Jamaica’s, halls of residence.

Transition to University life is usually labeled as challenging yet, university life provides a stimulating and exciting experience, as you embark upon a path to a higher level of intellectual and social growth. As you reside on hall, you will learn along the way that it is not the hall that you are assigned or the room; but rather the people you come to know while living in a community, that makes for a quality experience. You are therefore being encouraged to respect the rights of your fellow resident.

Several developmental programmes and activities have been designed for you not only to capture a cultural experience but to enhance your service learning capabilities, and out-of-class experiences which will help to develop your interpersonal skills.

Regardless of your residence, you are guaranteed to learn a great deal, meet many different people, forge great friendships and have the opportunity each week to become involved in your residence hall experience in formal and informal ways.

With all these opportunities, there will be challenges. You may face obstacles that cannot be moved or problems that cannot be solved. As a team we will find ways to cope and overcome. The impact of these obstacles is all part of the process of you becoming independent and self-sufficient, as well as preparing you for life’s ensuing challenges. Your success will be measured by how you respond. Our unique and qualified group of Resident Managers has the opportunity to enhance the quality of the resident experience, and is aware of the necessity of responding to the needs of such a diverse group of students.

As we continue to seek innovative ways of enriching your hall experience, we also continue to improve our facilities to contribute to your quality of life. The Amy Jacques Garvey and Dennis Johnson Halls were recently renovated to incrementally meet the housing needs of the University. The University has equipped these facilities with new furniture and fixtures for your comfort. We encourage you to be good custodians of the facilities and their contents, entrusted to you.

You are expected to adhere to the rules and regulations governing the Halls of Residence, as outlined in the Resident Students’ Handbook. As you are guided by this handbook, we are assured that your tenure on hall will be meaningful. Again, welcome!

And thank you for choosing UTech Halls of Residence, as you embark on this phase of your life’s journey, and for entrusting us to be part of this interesting and exciting milestone of your life.

Angela Isaacs-Brown Accommodation Officer

Message from the Resident Managers The Resident Managers of the halls of residence extend a warm welcome to all new and returning students for the Academic Year 2015/16. We are delighted to have you join the group of privileged students granted this opportunity to benefit from the rich experiences and traditions of resident life at the University of Technology, Jamaica.

For you to benefit from this rich tradition you will need to participate fully in the varied activities and enrichment programmes which are organized for you. As facilitators of these activities and programmes, we will be available to provide you with guidance and mentorship as you hone your unique skills and abilities to become leaders enriching the lives of this and future generations. By finding the right balance between your academic achievements and your social experiences, you can make resident life both fulfilling and enjoyable.

We are here to assist you to find that balance, so that the journey to academic success can be a holistic one. We urge you to recognize the fact that you will now be living in a diverse community where you are expected to learn and display tolerance and respect for all its members. With your full participation, positive attitude and cordial interactions, we anticipate having a successful and fulfilling academic year.

Michael Rhule Donald Farquharson Hall

Gregory Linton Donald Farquharson Hall

Krystal-Kay McKenzie Hall A

Stephanie Morris Amy Jacques Garvey Hall

Marsha Holness Amy Jacques Garvey Hall

Tashoya Streete Hall B

Clavery Allen Hall F

Have a productive and life impacting year!

Verona Henry Hall E

Safarah Danhi Dennis Johnson Hall

Message from the Students’ Union President Welcome to the University of Technology, Jamaica and its halls of residence. As, the President of the UTech Students’ Union Council for the academic year 2015-2016, I can assure you that the entire Council is dedicated to playing our part, in crafting an experience, that will allow you, both new and returning residents, to enjoy your stay with us.

It is our aim to promote social intercourse and a spirit of unity, and to assist with maintaining an environment for holistic living, learning and development, that will contribute to your self-actualization and your ability to make a positive impact on the wider community.

The University of Technology, Jamaica, offers a residential community experience that will provide you with the opportunity to further develop the personal skills necessary, for your development towards independent living and working. It will also grant you the opportunity to understand the eccentricities of others and build better inter-cultural relationships.

The dorm experience may be new to many. Sharing your personal space with diverse individuals is not easy but it is indeed do-able. I implore you all to act with consideration of others at all times, to be open-minded, respect each other and most importantly, COMMUNICATE. Be flexible and learn to compromise.

Great relationships can be built and maintained.

Different plants thrive together in a well nurtured garden. As they thrive, they pass on a message to mankind - God created us all to thrive with one another and planted love in our hearts for this reason. Let’s learn to embrace each other, knowing love is all we have to keep us growing and going (Kemi Sogunle).

I do hope that you enjoy your time with us and feel safe and supported while you do so.

Have an incredible year!

Darrian McGhann President, Students’ Union 2015/16

Message from the Hall Chairperson “Coming together is the beginning; keeping together is progress; working together is success” To the first year residents, welcome to the most prestigious, interactive and fulfilling part of your university experience and for the returning residents welcome back to another year of life in the UTech halls of residence. Consider yourself privileged to be one of the chosen few to be selected to live within these hallowed halls.

As we aim to set the right trends and keep our traditions as a community alive, this year holds for us many opportunities of fun, life lessons, friendship and moments together as a family. There are also a large and varied number of activities planned for your holistic development both within the dorm community and within your various colleges, faculties and schools. As such, I implore you to take advantage of these opportunities and participate as much as you can. Endeavour to join at least one club and also to actively contribute to the Students’ Union, of which you are a part. However, in participating, it is imperative that you not lose sight of your main purpose here which is to fulfil your academic obligations as best as you possibly can.

In keeping with Jamaica’s motto, “Out of many, we are one”, whether you are a Blazer, Acropolyte, Eagle, Flame, Falcon, Stalwart or a Spartan, I look forward to an eventful and successful year for us as Team FUSION as we move forward, upward and onward together.

ONE DORM, ONE FUSION!!!

Stephen Francis Hall Chairperson 2015/16

About the Halls of Residence Many students find that living on campus is the most rewarding experience of their college lives — lifelong friendships and memories start here. Cheer on the Knights at our athletic venues, walk to class or catch a concert at the Caribbean Sculpture Park. Plus, you’re in the middle of all that is happening on campus!

-Past Resident Student

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“

The DONALD FARQUHARSON Hall

The Donald Farquharson Hall was opened in August 1965 and named in honour of the first chairman of the College Council, The Honourable Donald Farquharson.

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The Donald Farquharson Hall was opened in August 1965 and named in honour of the first Chairman of the College Council, The Honourable Donald Farquharson. A triple occupancy facility, it was originally constructed to house 88 students.

Due to the increase in demand for housing, the capacity has been increased to house 147 male students.

The hall consists of three floors, with each floor having its own set of bathrooms along with a galley-type kitchen. A Television Room on the ‘C’ floor, a Computer Room (with internet connectivity) on the ‘A’ floor and a Study Room on the ‘B’ floor complete the Hall’s other special amenities. There is also a room available for the physically challenged.

The Amy Jacques Garvey Hall, named in honour of Mrs. Amy Jacques Garvey, widow of National Hero Marcus Garvey, was opened in 1971. This hall, a triple occupancy facility, constructed through the World Bank Educational Fund, was originally built to accommodate 50 female students.

The AMY JACQUES GARVEY Hall

“

The hall was re-opened in January 2015 after closing for two years for renovation. The facility which once housed 78 students, now houses 128 students. There is also a room available for the physically challenged.

The Amy Jacques Garvey Hall, named in honour of Mrs. Amy Jacques Garvey, widow of National Hero Marcus Garvey, was opened in 1971.

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The

DENNIS JOHNSON HALL of Residence

The Dennis Johnson Halls of residence is a sports dormitory and was named in honour of Dr. Dennis Johnson, the first Director of Sport and coach of the UTech track and field programme. The DJHR was originally referred to as “Track House”. It started where the nursing building is now located with very limited space and amenities. The house had two (2) bedrooms which accommodated four (4) athletes each, one kitchen and one bathroom. The house was a take over from some grounds men who used to hang out there. This house became unfit to live in, and as a result the students were moved to the house adjacent to the backfield of the campus. This move was much appreciated by 18

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athletes who wanted to excel and further their career in school and as professional athletes and could not afford to find housing.

Some of our known Olympian athletes who resided on the Track House since 2002 are Asafa Powell, Nesta Carter, Mario Foresight, Shellyann Fraser-Pryce, Anneisha McLaughlin, Kaliese Spencer, Carrie Russell, Sherika Williams, Sherone Simpson, Stephanie McPherson and Rusheen McDonald. The demand and need for more space to house athletes become paramount and as a result the house was renovated in

2014 into two floors to accommodate 60 student athletes. The structure remains with the design of a house, with 12 bedrooms, a set of three (3) communal type bathrooms (2 sets for male and a set shared by the females), 2 kitchens one on each floor, one dining area, lounge area, 2 computer labs one on each floor, a washroom, and a balcony that the athletes use to relax and get their massage.

Our athletes have used and continued to use the facility afforded to them and has excelled and made the University and our country proud.

DJHR, Home of the “SPARTANS”

The

LOME HALLS

of Residence

These four halls, which were officially opened on May 14, 1996, were constructed under the Lome III Regional Programme of the European Development Fund (EDF). The halls were a part of a project to provide housing for students at the University of the West Indies (UWI), UTech, and the Edna Manley College of the Visual and Performing Arts.

double occupancy. The students in each hall are housed in five sections; each section, except the mezzanine floor, consists of kitchen, dining and bathroom facilities

Halls ‘A’, ‘B’ and ‘E’ each house 42 female students, while Hall ‘F’ houses 42 male students. These halls are resident student handbook 2015/16

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Governance

A Resident Manager is in charge of each hall assisted by a student management committee. All members of the committee are chosen through a selection interview directed by the Resident Manager. In addition to the specific duties listed below, each officer may be asked to assist with other duties where relevant and appropriate.

Resident Manager Oversees all the affairs of the hall as well as an assigned Joint Committee; manages the implementation of all programmes and activities through the Students’ Management Committee; monitors and evaluates programmes and activities for the assigned hall; reserves the right to modify committee positions in the interest of the hall.

Resident Assistant Heads Hall’s Committee and assists in monitoring hall activities; ensures adherence to standards, rules and regulations of the hall; ensures that the hall is represented at inter-hall activities; assists in developing and reviewing policies and procedures; assists the Resident Manager in the daily operation of the hall.

Secretary / Treasurer Responsible for the financial affairs of the hall, including the preparation of timely financial reports; prepares and distributes correspondence, plans and organizes meetings, and prepares minutes of meetings; submits monthly reports to the Resident Manager.

Fund Raising Coordinator Responsible for all fund- raising activities; organizes creative and lucrative activities to generate funds; keeps proper accounting and stock-keeping records for monthly reporting; submits monthly reports to Resident Manager.

Sports Coordinator Responsible for the planning and execution of sporting activities; represents the hall on the Inter-Hall Sports Committee; implements a proper income and expenditure accounting system; submits monthly reports to Resident Manager.

Entertainment/Cultural Coordinator Responsible for planning and executing all social and cultural activities; represents the hall on the Inter-Hall Entertainment/Cultural committee; coordinates entertainment activities for special occasions; implements a proper income and expenditure accounting system; submits monthly reports to Resident Manager.

Religious Coordinator Responsible for the planning and execution of all religious activities; represents the hall on the Inter-Hall Religious Committee; implements a proper income and expenditure accounting system; submits monthly reports to Resident Manager.

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Public Relations Officer/Editor Responsible for promoting the hall and its activities; organizes outreach activities; publishes and disseminates information both within and outside the halls.; implements a proper income and expenditure accounting system; submits monthly reports to Resident Manager

Health Coordinator Responsible for First Aid and the coordination of health - related programmes; represents the hall on the Inter-Hall Health Committee; coordinates regular hall duties and work days; coordinates the planning and execution of holistic healthrelated activities; establishes linkages with health organizations on and off campus; implements a proper income and expenditure accounting system; submits monthly report to Resident Manager.

Beautification and Welfare Coordinator Responsible for coordinating regular hall duties and work days; responsible for the beautification and appearance of the halls; ensures the general welfare of resident students (e.g. welfare fund for needy students and emergency situations, book grants/scholarships, issues condolence or thank you cards, recognizes birthdays etc.); implements a proper income and expenditure accounting system; submits monthly reports to Resident Manager.

First Year Experience (FYE) Coordinator Helps residents successfully transition to college and develop dispositions of academic and social engagement; supports the Student Orientation Programme in all aspects of Orientation; provides support for first year resident students; provides outstanding customer support to students and families throughout their first year; works with the Resident Assistant, Counseling Unit and other Hall Executives to ensure the smooth operation of all FYE Programmes; works on special projects as directed; maintains quality execution of tasks; submits monthly reports to the Committee Advisor

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Joint Coordinators The Joint Coordinators are responsible for coordinating the inter-hall activities relevant to their respective portfolios. The committee is comprised of coordinators from each hall along with other members who may be co-opted as necessary. A Resident Manager is assigned as an advisor to oversee the operation of each joint committee. Positions on these committees are filled by a formal application to the Accommodation Officer and include a proposal and an interview process. These positions are: -> Joint Culture/Entertainment Coordinator -> Joint Health Coordinator -> Joint Public Relations Officer/Editor -> Joint Religious Coordinator -> Joint Sports Coordinator -> Joint Welfare and Beautification Coordinator -> Joint First Year Experience Coordinator

Hall Chairperson Hall Chairpersons represent resident students’ concerns on the Students’ Council. They liaise with the Resident Managers, Resident Assistants and the Accommodation Officer on issues and problems faced by the students, and are integral in the setting and reviewing of hall policies.

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Administrative Policies & Procedures Admission Accommodation on campus is very limited and as a result, the students selected for the halls of residence are those most likely to make a real contribution to University life through:

-> exemplary personal integrity & academic performance.

-> positive work attitudes -> contributions to clubs, societies, sports programmes and other student or community activities.

The University attempts to maintain a balance in the allocation of spaces. Priority is given to first year students from overseas and the rural parishes. Residence will normally be for the period August to May.

Re-admission Process Returning students are asked to complete a Boarding Application Form to be submitted to the Resident Manager by March 31 of the given year. The application form is reviewed by the Hall Leadership/Executive and an overall assessment is made of the applicant. Students may submit, along with their letter of application, an Extra-curricular Activities Portfolio obtained through your Resident Manager.

Student assessment covers the following:

-> Overall conduct

-> Observation of hall regulations

-> Interpersonal relationships

-> Involvement and contribution to the hall and the University.

-> Length of programme

-> Minimum of 2.5 GPA and studying for 15 Credits per semester The Resident Manager compiles a list of suitable candidates based on the assessment given by the executive members and the prescribed quota. The students are informed of the status of their application upon checking out of the halls and are offered a provisional acceptance based on the required GPA. Students not re-admitted may appeal the decision through the Hall Chairperson(s).

Note: There is no guarantee for re-admission to the halls unless residents hold an executive position for the upcoming Academic Year.

Procedures for Extension Students requiring an extension of stay at the end of each semester must complete an Extension Application Form signed by the Programme Director or Module Coordinator and submit to the Accommodation Office two (2) weeks prior to final examination for approval. A boarding fee is charged for this extended period.

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Procedures for Summer Boarding Students requiring accommodation for Semester 3 (summer) are required to complete and submit to the Accommodation Office, a boarding application form between January 1 and March 31. The semester 3 boarding and caution fee rates apply.

NB Re-admission to the halls may be revoked by the Accommodation Unit in consultation with the respective Resident Manager.

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Room Allocation The Room Service Computer Software (OCCAM) is used to assign students to rooms. The Resident Managers reserve the right to make changes to the room allocation in accordance with established guidelines. No student is allowed to change his/her room allocation without the permission of the Resident Manager(s), who will then inform the Accommodation Unit.

Fees & Charges Fees

Boarding fees are payable each semester or in full. Students will only be allowed on the hall if they are registered for their course of study and boarding. Boarding fee refunds are given in accordance with the University’s Policy on Refund as stipulated in the University’s Undergraduate Student Handbook.

Caution Fee

A caution fee is charged to protect against loss of swipe keys, and/or damage to the facilities. This fee is refundable after the student checks out and an assessment of the facility has been made by representatives from the Facilities Management Department, Accommodation Unit and observed by the Hall Chairperson.

All damage or losses identified by the team throughout the year, will be assessed.

The cost for repairs and or replacement will be deducted from the caution fee.

Where this is inadequate, the student will be presented with an invoice and a charge generated on his/her account.

Note: Where there is damage or removal of property, and the party or parties responsible are unidentifiable, all resident students occupying that particular hall, floor or section will share the cost.

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Halls of Residence Significant Dates for 2015/16 Academic Year DATE

Jul.14– Aug.

DESCRIPTION

Registration for all Resident Students

SEMESTER 1

21 Aug. 07

Check-out for all Summer Residents

Aug. 14

Check-in for Resident Student Executives Body

Aug. 16

Check-in for all NEW Residents

Aug. 16 - 22

Halls of Residence Orientation

Aug. 22 - 23

Check in for all RETURNING Resident Students

Aug. 24

Classes begin for all students

Sept. 20

Student Executive Workshop – “Building right relationships through Diversity”

Sept. 27

Halls of Residence Developmental Programme

Oct. 01

Boarding Application opens for the 2016/2017 academic year

Oct. 25

Halls of Residence Developmental Programme

Nov. 07

Halls of Residence Joint Beautification/Welfare Workday

Dec. 17

Resident students check out

DATE

DESCRIPTION

Jan. 08 - 10

Resident Students Registration and check-in for Semester 2

Jan. 29

Boarding application closes for 2016/17

Feb. 07

Halls of Residence Developmental Programme – “Professional Development”

Mar. 13

Halls of Residence Developmental Programme – “Oral Communication

SEMESTER 2

Development” Mar. 25

Final Submission for summer boarding extension

Apr. 09

Halls of Residence Annual Awards & Dinner

May 06

Semester 2 ends

May 08

Residents check-out for Semester 2

May 9

Boarding Registration for Summer Students

May 14

Halls of Residence Leadership Workshop

SEMESTER 3

DATE

DESCRIPTION

May 15

Check-in for Summer Resident Students

May 16

Summer classes begin

May 20 - 23

Resident Managers’ Planning & Development Retreat

July 1 - Aug. 23

Registration for all Boarders for the 2016/17 Academic Year

Aug. 03

Summer Session ends

Aug. 05

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General Rules & Regulations To facilitate the smooth functioning of the halls and to achieve a balance between the responsibilities of management and the comfort of the residents, rules and regulations are in place. The University urges students to accept them in that spirit, and assist by conforming to them. At the beginning of each academic year, an orientation programme is conducted for resident students to complement the general orientation programme. Students are encouraged to use these opportunities to ensure that all their concerns and questions regarding housing are dealt with.

Some requirements for students provided places on halls include:

-> Compliance with the accompanying rules and regulations.

-> Acceptance of the stated fees and agreement to pay them by the dead line established by the University.

-> Agreement to be part of the regular hall work roster, which includes on-going kitchen and bathroom duties and upkeep of the surroundings.

-> Agreement to discourage “ragging� during orientation and throughout the year.

-> Active participation in hall activities;

-> A signed agreement to take care of University property and replace or repair any damaged furniture, equipment or other fixtures.

Students may contribute to the development of hall regulations. They may suggest rules governing the well-being of residential life. These must be approved by the Accommodation Officer before they can be implemented.

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General Rules Each resident is responsible for knowing and complying with all regulations.

Students’ rights and privileges extend only so far as they do not infringe upon those of another individual or breach the University’s rules and regulations. All students are expected to abide by the Statutes, Ordinances, and Regulations of the University as outlined in the University’s Students’ Handbook.

Prohibited practices include but are not limited to the following: -> unauthorized occupancy: No unauthorized person will be accommodated in the dormitories. Authorized persons are hall residents, or persons with the necessary permission from the assigned Resident Manager.

-> lending of keys or access cards to any other person.

-> water throwing.

-> fighting.

-> smoking -> offensive language in any communication on the halls or within the University.

-> inappropriate attire.

-> illegal drugs, including marijuana.

-> consumption of alcoholic beverages, alcohol and drunkenness.

-> sexual indiscretion.

-> sexual harassment of students, visitors or employees of the University.

-> abuse of any kind: physical, verbal, and/or written.

-> unauthorized publishing of hall activities on any print or electronic media.

Observation of Quiet Periods Courtesy, respect and consideration for others are expected every day. Students are expected to show consideration for roommates and other occupants of the residence halls by observing quiet periods, especially after 10:00 pm daily. The volume of radios and similar equipment must be controlled, so as not to affect the halls, classes and other university activities. Indoor and outdoor activities should at all times be conducted in a manner that is not disruptive to the residents and the general public. In addition, activities that could create disturbances should not be conducted during special functions, e.g. ceremonies.

N.B: There should be no activity on the volleyball court after 11:00 p.m.

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Care of Facilities The facilities in each room are to be shared equitably by all students assigned to the room. Residents are expected to keep their rooms, the cooking/dining areas, and all areas of their hall in a clean and tidy condition. The Resident Managers will inspect the rooms at regular intervals during the year. It is mandatory that all residents perform specific duties as stated in the weekly duty roster.

Students are required to have a key to their rooms. At the end of residence, the key is to be returned to the Resident Manager, Resident Assistant or designate. Students are encouraged to properly secure their personal belongings at all times in order to ensure their safety and security. THE UNIVERSITY IS NOT RESPONSIBLE FOR THE LOSS OF ANY PERSONAL BELONGINGS. Lost keys and swipe cards must be reported immediately to the Resident Manager so that a replacement can be provided, at the student’s expense. On vacating rooms, students are expected to remove all their belongings and leave the rooms thoroughly clean. No alterations are to be made to furniture and fittings in the rooms, dining areas, sitting areas, bathrooms, kitchens etc. No furniture or equipment should be relocated without the permission of the Resident Manager.

University property should be kept in good condition and should not be removed from the hall unless prior written permission has been obtained. Particular care should be exercised in the use of utilities, such as light and water, in order to avoid waste and increased cost. Tampering with utility lines is strictly prohibited.

Any fault in installations or other observed defects should be reported immediately to the Resident Manager or Assistant. All residents are expected to cooperate with the University in maintaining standards of tidiness and orderliness, within residences and throughout the University. Students are to ensure that a signed ‘Facilities Checklist’ (included in the Boarding Package) of the state of facilities in their respective sections is forwarded to their respective Resident Managers at the commencement of their boarding period.

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resident student handbook 2015/16

Visitation Rules Visitors Restricted visitation hours exist to support students’ rights to personal privacy and equal access to their room and floor facilities. THE RIGHTS OF ROOMMATES SHOULD NOT BE INFRINGED UPON. The University expects students to act in a decent and acceptable manner when hosting guests. Emergency visits will be considered on their own merit and must be cleared with the Resident Manager or the Resident Assistant.

Hall Visitation Hours

Non-residents are allowed on the halls subject to the following conditions: -> Visiting hours are between 12:00 noon and 12:00 midnight.

-> Visitors are not allowed in the utility areas.

The Resident Manager or the Resident Assistant reserves the right to expel any visitor whose behaviour is considered inappropriate.

Members of the senior administrative staff have the right to visit the halls at any time in consultation with the Accommodation Officer and or the Resident Manager.

Room Visitation Visitors to rooms are subject to the following conditions: -> Students should not entertain visitors in their rooms without the consent of their room-mates.

-> Visitors must be accompanied by a resident to and from the room.

-> Visiting hours to rooms are between 4:00 p.m. and 10:00p.m. daily.

Disciplinary Procedures The hall’s Disciplinary Committee reserves the right to terminate boarding privileges at any time for any student whose conduct is contrary to the rules and regulations and/or whose conduct is considered detrimental to other students or the University.

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ROOMMATES’ BILL OF RIGHTS

The right to read and study free from interference in one’s room. Unreasonable noise and other distractions inhibit the exercise of this right.

The right to sleep without disturbance from noise, guests, roommates, etc.

The right to have one’s personal belongings treated with respect by roommates and guests.

The right to live in a clean environment.

The right to free access to one’s room and facilities without pressure from a roommate.

The right to personal privacy.

The right to host guests with the expectation that they will respect the rights of roommates and other hall residents.

The right to discuss grievances.

The right to be free from intimidation and physical and /or emotional harm.

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resident student handbook 2015/16

Safety & Security The University places a high priority on the safety and security of residents. We ask that you cooperate with the security guards by showing your ID Cards on request.

This is very important. The security systems which are in place are similar to the standards of universities this size worldwide. Emergency stairwells and security devices have been installed to ensure student safety. Fire drills have been developed to ensure that, in the event of a fire or any other emergency requiring evacuation, proper procedures will be carried out safely and efficiently.

It is of utmost importance that you do not abuse or ignore the systems put in place, and that you practise safety at all times. When ordered to evacuate a building, you must proceed quietly in a single line to the assembly area nearest to you.

The assembly areas are:

-> the front field to the north of the Calvin McKain Library

-> the playing field to the east of the Alfred Sangster Auditorium.

You should proceed to the area that is nearest to you at the time of the emergency.

The location corresponding to your building or school is your Assembly Area. Each location is colour - coded.

Use of safety devices is not only for the protection of the individual dorms, but also for the University environment as a whole. Your security depends on you.

Please adhere to the following security guidelines: 1.

Non-residents should not have access to keys or swipe cards.

2.

Each resident of the dorms is deemed to be responsible for the behavior of his or

3.

Visitors must enter and exit the residence via the front door only.

4.

Emergency exits should only be used in emergencies.

5.

Students should NOT use items to prevent the door from closing

her guest.

6.

All students must participate in emergency drills. Failure to do so will result in appropriate disciplinary action being taken.

7.

In the event of an impending natural disaster please refer to the Resident

Manager & the Safety & Security Department as outlined in your Emergency Manual.

8. ID cards should be displayed at all times.

9. Residents should not walk alone at nights.

10. The security officer on duty is empowered to enforce all regulations regarding the use of dormitories.

11. Students obstructing or impeding an officer from doing his or her duty will face disciplinary action.

12. Any incident or infraction can be reported to the control room 24 hours per day by dialing 2170 internally or 970-5170 by cell or external line. resident student handbook 2015/16

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Health & Hygiene Handling Emergencies

The Medical Centre of the University of Technology, Jamaica, is staffed by experienced medical personnel who are trained to respond to onsite medical emergencies. All calls should be directed to the Medical Centre, if emergencies occur during opening hours.

Persons with life-threatening emergencies who visit the Health Centre receive supportive care and are then transferred via ambulance to the Accident & Emergency Department of the University Hospital of the West Indies.

Opening Hours

Days Time Mondays to Fridays 8 am – 8 pm Saturdays

9 am – 2 pm Emergencies occurring after opening hours must be promptly reported to the Resident Manager or designate who will contact the doctor (if on call) or security personnel for transfer to the hospital.

Contact for ambulance service is through the Security Control Room at either of the following numbers: Safety & Security Control Room 2170 Straight line 977-0274 Mobile 832-8300 Accessing Medical Services All users of the Medical Centre are required to make an appointment using the Online Health Centre System (OHCS) for non-emergency care. You can now reduce your wait time by scheduling your appointments ahead of time. Visit the UTech website at www.utech.edu.jm and select the OHCS link from the useful links (top right) section. Your health insurance and student identification cards are necessary for each visit.

Student Health Insurance Plan All registered students are provided with a health insurance card which can be used at any health care provider. Please note that some providers only accept cash/ debit/credit cards as payments. If this occurs, ask for a signed receipt in order to make a claim against the health insurance provider.

There is a cost for services not covered by the health insurance plan however no cash is collected at the Medical Centre. Payments can be made by credit/debit card.

Resident Students are required to complete a medical examination in order to reside on hall.

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Places of Interest on Campus There are several facilities available to students. These include food concessionaries, financial institutions, bookstore and other important areas that offer services on campus. Some of these are listed here.

Bryan’s Bookstore & Paymaster

The Medical Centre

UTech Pharmacy

Students’ Activity Center

Auditorium

Students’ Union

Chapel

Safety and Security

Library

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38

Andrea’s Commissary

Juci Patties

John’s Snack Shop

Lillian’s Restaurant

Burger King

Island Grill

Submerge

Shelly’s Cafe

Bill Express & Post Office

EDU Com Credit Union

Victoria Mutual

(NCB) Automated

Building Society

Teller Machine (ATM)

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Important Telephone Numbers University numbers Main University Line

(876) 927-1680 then the extension.

Accommodation Office

2191/2262/2841/2847

Medical Centre

2459/3522

Scholarship Office / Bursaries

2192/2884/3004

Students’ Union Business Office

970-2222/3, 2286

Security Control Unit

2170

Resident Manager’s Flat Extension Krystal-Kay McKenzie

Hall A

2476 2477-9, 2520-1

Tashoya Streete

Hall B

2495 2494-9

Verona Henry

Hall E

2488 2489-93

Clavery Allen

Hall F

2487 2482-6

Gregory Linton

Donald Farquharson Hall

2142 2049, 2063, 2178, 2263, 2471

Michael Rhule

Donald Farquharson Hall

2142 2049, 2063, 2178, 2263, 2471

Amy Jacques Garvey Hall

3577 2201, 2205, 2474-5

Stephanie Morris Marsha Holness Safarah Danhi

Amy Jacques Garvey Hall

3577 2201, 2205, 2474-5

Dennis Johnson Hall

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Halls of Residence Executive Body 2015/16

Resident Assistants Hall

Public Relations /Editorial Coordinators

Name

Name

Hall ‘A’

Samoya Smith

Hall ‘A’

Moiya Edwards

Hall ‘B’

Neve-Ann Smith

Hall ‘B’

Apryl Taylor

Hall ‘E’

Farrah Samms

Hall ‘E’

Ashleigh Robinson

Hall ‘F’

Chad Zamore

Hall ‘F’

DeShawn Beam

Donald Farquharson Hall

Everton Reid

Donald Farquharson Hall

O’brian Shereaves

Amy Jacques Garvey Hall

Janeil Grant

Amy Jacques Garvey Hall

Tamara McPherson

Dennis Johnson Hall

Travane Morrison

Dennis Johnson Hall

Beautification/Welfare Coordinators Hall

Name

-

Secretary/Treasurers Hall

Name

Hall ‘A’

Daviann Coore

Hall ‘A’

Shanice Brown

Hall ‘B’

Sandreen Campbell

Hall ‘B’

Nicolea Dixon

Hall ‘E’

Gabrielle Powell

Hall ‘E’

Melissa Smith

Hall ‘F’

Khemal Whitehall

Hall ‘F’

Shervain Barrett

Donald Farquharson Hall

Adrian Smith

Donald Farquharson Hall

Orane Wellington

Amy Jacques Garvey Hall

Alecia Knight

Amy Jacques Garvey Hall

Danielle Manzilin

Dennis Johnson Hall

Davion Haye

Dennis Johnson Hall

-

Cultural/Entertainment Coordinators Hall

Name

Sports Coordinators Hall

Name

Hall ‘A’

Joelle Blake

Hall ‘A’

Shanae Moulton

Hall ‘B’

Tishayna McFarlane

Hall ‘B’

Sheyinka Harry

Hall ‘E’

Shanine Hepburn

Hall ‘E’

Jordane Brown

Hall ‘F’

Chevaughn James

Hall ‘F’

Husani Walker

Donald Farquharson Hall

Andel Phillips

Donald Farquharson Hall

Gerard Chambers

Amy Jacques Garvey Hall

Kamilah Dixon

Amy Jacques Garvey Hall

Omelia Tennant

Dennis Johnson Hall

Ronald Levy

Dennis Johnson Hall

Hall

-

Religious Coordinators

Health Coordinators

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Hall

Name

Hall

Name

Hall ‘A’

Samantha Henry

Hall ‘A’

Nicole Foster

Hall ‘B’

Janielle Martin

Hall ‘B’

Grace-Ann Francis

Hall ‘E’

Danielle Williams

Hall ‘E’

Sharmeel Williams

Hall ‘F’

Darrel Dixon

Hall ‘F’

Leighton Ramsay

Donald Farquharson Hall

Leon James

Donald Farquharson Hall

Curtis Dehaney

Amy Jacques Garvey Hall

Abbi-Gail Bradford

Amy Jacques Garvey Hall

Janelle Marks

Dennis Johnson Hall

Herbert Thomas

Dennis Johnson Hall

Kwisi McFarlane

resident student handbook 2015/16

First Year Experience Coordinators Hall

Name

Hall ‘A’

Venelle Powell

Hall ‘B’

Cait-Amoi Goulbourne

Hall ‘E’

Brittanni Walfall

Hall ‘F’

O’Dane Brissett

Donald Farquharson Hall

Mikhail Daye

Amy Jacques Garvey Hall

Jodian McPherson

Dennis Johnson Hall

-

Fund-Raising Coordinators Hall

Name

Hall ‘A’

Chantalle’ Bryan & Melissa Dubrey

Hall ‘B’

Kimloy Higgins

Hall ‘E’

Racquel Fagan & Shanique Whittingham

Hall ‘F’

Damaine Beckford & Deandray Samms

Donald Farquharson Hall

Gary Mattis & Kevon-Lee Wellington

Amy Jacques Garvey Hall

Kanice Cousins

Dennis Johnson Hall

Damar Whyte

Joint Hall Committee Coordinators Hall of Residence

Name

Coordinator

Joint Advisors

Hall ‘A’

Shantel McIntosh

Entertainment/Cultural

Gregory Linton

Amy Jacques Garvey Hall

Mellisa Wright

Sports

Stephanie Morris & Safarah Danhi

Donald Farquharson Hall

Johnathan Fletcher

Religious

Clavery Allen

Hall ‘B’

Sheree O’Connor

P.R.O/ Editorial

Marsha Holness

Hall ‘E’

Heather Clarke

Health

Tashoya Streete

Hall ‘F’

Okiefe Brown

Beautification/Welfare

Michael Rhule

Hall ‘E’

Nyyasha England

First Year Experience

Verona Henry

Hall Chairperson Hall of Residence Hall ‘F’

Name Stephen Francis

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Campus Guide Papine Campus BUILDING

1

2

3

SCHOOL/FACULTY/ FLOOR COLLEGE

1A27 – 1A31, 1A34, 1A36, 1A58, 1A65 – GROUND 1A67, 1AX, SOBA/ ENG1, SOBA/ENG2, Opposite to SCIT SOBA/ENG3 School of Engineering and Main Admin (SOE) 1B2 – 1B3, 1B7, Building 1 1B8

School of Computing & Information Technology (SCIT)

2

1C4, 1C6, 1C10, 1C12, 1C13

GROUND

Labs A – C

1

2B1 – 2B7, LT2B1

Faculty of the Built Environment (FOBE)

5

42

Attached to the Main Admin building

First building to LT 23, 3A4 – 3A6 , the right upon GROUND 3A7A, 3A9A, 3A9B, entering the College of Health 3A10, 3A16, 3A18 campus Sciences (CoHS) 1

4

ROOMS, LECTURE THEATRES & DESCRIPTION LABS

3B5 – 3B7, 3B17

LT4; 4A6, 4A8 – GROUND 4A9, 4A13 – 4A14, 4A16B

Caribbean School of Architecture (CSA)

1

4B6, 4B9, 4B12, 4B15, 4B16

School of Building & Land Management (SBLM)

2

4C8, 4C13 – 4C14

GROUND

5A1, 5A2, 5A3, 5A4,

School of Business Administration (SOBA)

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1

5B1 – 5B3, 5B5

First building to the left upon entering the campus

Nestled between CoHS and CSA

BUILDING

SCHOOL/FACULTY/ COLLEGE

FLOOR

GROUND 8

Faculty of Education & Liberal Studies (FELS)

1 2

ROOMS, LECTURE DESCRIPTION THEATRES & LABS

8A1A, 8A1B, 8A2, 8A3, Self-Access Centre 8B1A, 8B2, 8B-4W Opposite to the Sculpture Park and adjacent to 8C2, 8C3, 8C12 SCIT

9

Lecture Theatres

GROUND

LT9A, LT10B;

10

Lecture Theaters

2

LT9B, LT10B;

15

13

Centre for the Arts

14

College of Health Sciences/Nursing Department

18

Art Room

Adjacent to the Sculpture Park

To the rear of NURS-A1, the campus; NURS-A2, NURSclose proximity LAB2 to Students Activity Center

School of Hospitality & Tourism Management (SHTM)

DRAWING ROOM, Next to Lillian’s DRTUTRM

SHTMConfRm, GROUND 18A4,18A5, 18A6, 18A7, 18A9, 18A10 Adjoining the main Cafeteria 18B1, 18B2, 18B5, 1 18B7, 18B8, 18B9 GROUND

22A1 – 22A4, SOBA EXEC RM

1

22B1, 22B3, 22B4,

2

22C2

BAY1

22

School of Business Administration (SOBA)

40

School of Entrepreneurship -formerly Technology Innovation Centre (TIC)

41

Computing & Engi- GROUND neering Entrepreneurial Centre 1 (CEEC)

1A40 – A43 C1, C2

To the rear of FELS

Behind CSA

To the rear of SOE

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resident student handbook 2015/16