4 Potential Impact – What it means for the chapter
5 Full Amendment Text – Detailed reference in Appendix
Key Procedures
Voting Threshold – ⅔ Vote
Voting Method – Hybrid (Electronic Voting and Vote Cards)
Soror Comments – Each member is limited to two speeches for a total of 2 minutes on the same amendment
Debate – Debate will be limited to 10 minutes per amendment
Amending an Amendment
Complete a motion form
Proceed to the mic
Wait for madam chair to acknowledge
State your name
State your motion, including proposed language
Give amendment form to Sergeant at Arms
Voting Block
The proposed amendments that fall into one of the following four categories will be voted upon in a block as they either involve minor substantive changes or are plausible:
Align with Current Practice
Clarity and Consistency
Clarity in Duties / Responsibilities
Recommended Best Practice
Final Considerations Before Voting
1. Does this improve clarity and fairness?
2. Does it balance structure & accessibility?
3. How will this affect future leadership?
Reference 1-3 Highlights
REF 1: Aligning Special Committees
Submitted by: Soror Brenda Chambers-Griggs
What's Changing
Documenting all Special Committees in the chapter
Key Changes
Adding Attire, Grant, Prayer Gems, Torch Bearer and UNCF Special Committees
Why This Matters
Aligns our Policies and Procedures with current chapter functions Potential Impact Increased transparency
REF 2: Clarifying 1st Vice President Role
Submitted by: Soror Brenda Chambers-Griggs
What's Changing
Grammatical update to provide clarity
Key Changes
Clearly defines the 1st Vice President as chair of Membership Services
Why This Matters
Provides clarity on the role and responsibilities Potential Impact Clearer candidate expectations
REF 3: Clarifying 1st Vice President Role
Submitted
by:
Soror Brenda Chambers-Griggs
What's Changing
Grammatical update to provide clarity
Key Changes
Establishes a collaborative relationship between the President and 1st Vice President to plan and facilitate annual Chapter retreats.
Why This Matters
Provides clarity on the role and responsibilities
Potential Impact
Clearer candidate expectations
Reference 4-6 Highlights
REF 4: Clarifying 2nd Vice President Role
Submitted by: Soror Brenda Chambers-Griggs
What's Changing
Grammatical update to provide clarity
Key Changes
Clearly defines the 2nd Vice President as chair of Program Planning and Development
Why This Matters
Provides clarity on the role and responsibilities
Potential Impact
Clearer candidate expectations
REF 5: Clarifying Journalist Role
Submitted by: Soror Brenda Chambers-Griggs
What's Changing
Aligning role definition to historical and current functionality
Key Changes
Define the Journalist as editor of the chapter newsletter
Why This Matters
Provides clarity on the role and responsibilities
Potential Impact
Clearer candidate expectations
REF 6: Clarifying Asst. Sergeant-At-Arms Role
Submitted by: Soror Brenda Chambers-Griggs
What's Changing
Grammatical update to provide clarity
Key Changes
Establishes the President’s role of appointing at least 2 sorors
Why This Matters
Provide clarity on how the roles are filled
Reference 7-9 Highlights
REF 7: Clarifying Sergeant-At-Arms Role
Submitted by: Soror Brenda Chambers-Griggs
What's Changing
Grammatical update to provide clarity
Key Changes
Establishes the President’s role of appointing 2 sorors
Why This Matters
Provide clarity on how the roles are filled
REF 8: Aligning Internal Audit Committee Members to Grand Chapter Requirements
Submitted by: Soror Sherri Daniels
What's Changing
Increasing the number of potential committee members
Key Changes Allow 2-6 committee members instead of limiting to 2.
Why This Matters
Compliance with Grand Chapter
Potential Impact
Increased number of committee members
REF 9: Aligning Internal Audit to Grand Chapter Requirements
Submitted by:
Soror Sherri Daniels
What's Changing
Increasing the number of potential committee members
Key Changes Allow 2-6 committee members instead of limiting to 2.
Why This Matters
Compliance with Grand Chapter
Potential Impact
Increased number of committee members
Reference 10-12 Highlights
REF 10: Adding Torch Bearer Committee
Submitted by: Soror Tequilla Wilson
What's Changing
Defining the Torch Bearer Committee
Key Changes
Define how committee leadership is selected Define purpose of the committee
Why This Matters
Clearly defines the Torch Bearer Committee
Potential Impact
Increased transparency
REF 12: Changing DDNC Representative Criteria
Submitted by: Soror Karolyn D. Williams
What's Changing
Who can represent the chapter at DDNC
Key Changes
President is removed as a potential representative Establishes Social Action Chair and Co-Chairs as potential representatives Establishes the number of sorors the president may designate as
Why This Matters
Ensures the information will be received first-hand by Social Action
Potential Impact
Clear designation of role and responsibilities
Reference 13-15 Highlights
REF
13: Aligning Amendment Approval Notification Period to Scholarships and Standards
Submitted by: Soror Janae’ Branch
What's Changing
Number of days allowed to notify chapter members once S&S approval is received
Key Changes
Reduces number of days to notify chapter members from 60 to 30
Why This Matters
Compliance with Grand Chapter Rules of Order Form
Potential Impact
Increase transparency Increase timliness
REF 14: Eligibility Criteria for Holding Elected Chapter Offices and Elected Positions
Submitted by: Soror Candra O Lacy
What's Changing Modernizes language Updates eligibility criteria
Key Changes
Replaces previous criteria with skillbased, measurable qualifications
Why This Matters
Aligns with expectations of National S&S
Potential Impact
Increase working knowledge of the sorority and chapter Limit pool of qualified candidates
REF 15: Criteria for Running from the Floor
Submitted
by:
Soror Candra O. Lacy
What's Changing
Standardizes floor nominations
Must meet all eligibility criteria
Key Changes
Must meet all eligibility criteria Submit application within 7 days prior
Establishes how points are earned required evidence or documentation
Why This Matters
Ensures fairness and consistency
Potential Impact
Increase working knowledge of the sorority and chapter. Increase equity in the evaluation process. Creates a need to document chapter activity participation. Limit pool of qualified candidates.
REF 16: Baseline Evaluation Criteria
Submitted by: Soror Candra O. Lacy
REF1: AligningSpecialCommittees
Submittedby
: SororBrendaChambers-Griggs
Current Wording
The Special Committees of the chapter are: a Elections b Minerva Circle c Founders Day d May Week e National Pan-Hellenic Council f Past Presidents Council g. Step Team h. Advisors Selection Committee (Collegiate Only) i. Community Strategic Partners j. Institutional Research
Proposed Amendment If Adopted, Will Read
The Special Committees of the chapter are: a. Elections b. Minerva Circle c. Founders Day d. May Week e. National Pan-Hellenic Council f Past Presidents Council g Step Team h Advisors Selection Committee (Collegiate Only) i Community Strategic Partners j Institutional Research k. Attire l. Grant m. Prayer Gems n.Torch Bearer o. UNCF
The Special Committees of the chapter are: a. Elections b. Minerva Circle c Founders Day d May Week e National Pan-Hellenic Council f Past Presidents Council g Step Team h Advisors Selection Committee (Collegiate Only) i. Community Strategic Partners j. Institutional Research k. Attire l. Grant m. Prayer Gems n.Torch Bearer o. UNCF
Rationale:
Align the Policies and Procedures with the Special Committees used by the chapter.
REF2: Clarifying1 VicePresidentRole st
Submittedby: SororBrendaChambers-Griggs
Page
8 3 1 3
Current Wording
Serves as Chair of a standing Committee (e g , Membership Services Committee)
Proposed Amendment If Adopted, Will Read
Serves as Chair of a standing Committee (e g , of the Membership Services Committee)
Serves as Chair of the Membership Services Committee.
Rationale:
Reword for consistency in language and clarity
REF3: Clarifying1 VicePresidentRole st
Submittedby: SororBrendaChambers-Griggs
Current Wording Proposed Amendment If Adopted, Will Read
Plans and facilitates biannual Chapter retreats
Collaborates with the President to plans and facilitates the annual biannual Chapter retreats
Collaborates with the President to plan and facilitate the annual Chapter retreats.
Rationale:
Reword to clarify one of the specific responsibilities of the First Vice President and for consistency of language
REF4: Clarifying2 VicePresidentRole nd
Submittedby: SororBrendaChambers-Griggs
Current Wording Proposed Amendment If Adopted, Will Read
Serves as chair of a standing committee (e g , Program Planning and Development Committee)
Rationale:
Serves as chair of a standing the committee (e g , Program Planning and Development Committee).
Serves as chair of the Program Planning and Development Committee
Reword to clarify one of the specific responsibilities of the Second Vice President and for consistency of language
REF5: ClarifyingJournalistRole
Submittedby:
SororBrendaChambers-Griggs
Wording
1. Collects and disseminates timely information to the general public regarding the Chapter's community service and related activities that may be of interest to the public.
2. Advises the Executive Board on matters pertaining to strengthening public relations in the community.
3 Serves as a member of the Communications and Public Relations Committee
4. Serves as a member of Heritage and Archives.
5. Collaborates with Heritage and Archives to prepare materials for exhibition at conferences and other activities
1 Collects and disseminates timely information to the general public regarding the Chapter's community service and related activities that may be of interest to the public
2 Advises the Executive Board on matters pertaining to strengthening public relations in the community
3 Serves as a member of the Communications and Public Relations Committee.
4. Shall serve as editor of the Chapter Newsletter
5 Serves as a member of Heritage and Archives
6. Collaborates with Heritage and Archives to prepare materials for exhibition at conferences and other activities
Rationale: Add main responsibility of the Chapter journalist
1 Collects and disseminates timely information to the general public regarding the Chapter's community service and related activities that may be of interest to the public.
2. Advises the Executive Board on matters pertaining to strengthening public relations in the community.
3. Serves as a member of the Communications and Public Relations Committee
4 Shall serve as editor of the Chapter Newsletter.
5. Serves as a member of Heritage and Archives
6 Collaborates with Heritage and Archives to prepare materials for exhibition at conferences and other activities
REF6: ClarifyingAsst. Sergeant-At-ArmsRole
Submittedby: SororBrendaChambers-Griggs
Current Wording Proposed Amendment If Adopted, Will Read
The chapter will have a minimum of two (2) Assistant Sergeant-AtArms positions
The chapter will have a minimum of two (2) Assistant Sergeant-AtArms positions
The President shall appoint a minimum of two (2) sorors to serve in this position.
The chapter will have a minimum of two (2) Assistant SergeantAt-Arms positions
The President shall appoint a minimum two (2) sorors to serve in this position.
Rationale:
Reword for consistency in language and clarity
REF7: ClarifyingSergeant-At-ArmsRole
Submittedby: SororBrendaChambers-Griggs
Current Wording Proposed Amendment If Adopted, Will Read
Two (2) sorors will be appointed by the President to serve in this position
Two (2) sorors will be appointed by Tthe President to serve shall appoint two (2) sorors to serve in this position.
The President shall appoint two (2) sorors to serve in this position
Rationale:
Reword for consistency in language and clarity
REF8: AligningInternalAuditCommittee
MemberstoGrandChapterRequirements
Submittedby: SororSherriDaniels
Current Page Article Section Number 13 3 2
Current Wording Proposed Amendment If Adopted, Will Read
The committee consists of 2 members appointed by the President.
The committee consists of 2 - 6 members appointed by the President. The committee consists of 2 - 6 members appointed by the President.
Rationale:
National Audit and Corporate Compliance Committee issued an updated manual in June 2025 which states "The Internal Audit Committee should consist of an elected chair plus two to six members who perform quarterly and annual reviews of the chapter's financial records."
REF9: AligningInternalAudittoGrand
ChapterRequirements
Submittedby: SororSherriDaniels
The Internal Audit Committee consists of a Chair, elected by majority vote of the members present and voting, and two (2) members appointed by the President to review the Chapter’s records. The members of the Internal Audit Committee may not be current Financial Officers, Chapter President or members of the Budget and Finance Committee but should have some knowledge of the chapter fiscal operations and general accounting procedures (i.e., past financial officers and members with an accounting or financial background).
Rationale:
The Internal Audit Committee consists of a Chair, elected by majority vote of the members present and voting, and two (2) to six (6) members appointed by the President to review the Chapter’s records. The members of the Internal Audit Committee may not be current Financial Officers, Chapter President or members of the Budget and Finance Committee but should have some knowledge of the chapter fiscal operations and general accounting procedures (i e , past financial officers and members with an accounting or financial background).
The Internal Audit Committee consists of a Chair, elected by majority vote of the members present and voting, and two (2) to six (6) members appointed by the President to review the Chapter’s records. The members of the Internal Audit Committee may not be current Financial Officers, Chapter President or members of the Budget and Finance Committee but should have some knowledge of the chapter fiscal operations and general accounting procedures (i.e., past financial officers and members with an accounting or financial background).
National Audit and Corporate Compliance Committee issued an updated manual in June 2025 which states "The Internal Audit Committee should consist of an elected chair plus two to six members who perform quarterly and annual reviews of the chapter's financial records "
Page
REF10: AddingTorchBearerCommittee
Submittedby: SororTequillaWilson
Current Wording Proposed Amendment If Adopted, Will Read
J. TORCH Bearer Committee
1 Committee chair and member(s) will be appointed by the President
2. Creates and implements programming for leadership development.
J. TORCH Bearer Committee
1 Committee chair and member(s) will be appointed by the President.
2. Creates and implements programming for leadership development
Rationale:
Align the Policies and Procedures with the Special Committees used by the chapter.
Submittedby: SororKarolynD. Williams
1. The President or her designee and the Social Action Chair will serve as representatives of the chapter
Rationale:
A. Delta Days in the Nation’s Capital – The President and Social Action Chair and Social Action Co-Chairs will serve as representatives of are eligible to represent the chapter. The chapter President shall designate no more than two members to serve as representatives
A. Delta Days in the Nation’s Capital.The Social Action Chair and Social Action Co-Chairs are eligible to represent the chapter The chapter President shall designate no more than two members to serve as representatives.
The Social Action Chair and Co-Chairs serve as the chapter’s primary representatives for social and civic engagement matters, including participation in Delta Days in the Nation’s Capital (DDNC). These leaders are directly responsible for planning, implementing, and monitoring the chapter’s social action initiatives throughout the year. Their ongoing engagement with community partners, elected officials, and coalition networks ensures that the chapter’s advocacy efforts are consistent, informed, and strategically aligned with the priorities established by the National Social Action Commission
Given the depth of their involvement and expertise, it is both appropriate and essential that the Social Action Chair and Co-Chairs represent the chapter at DDNC. Their participation reinforces the chapter’s commitment to policy education, legislative advocacy, and civic empowerment through the lens of all the national priorities.
This adjustment in representation also allows the Chapter President to remain focused on providing overall organizational leadership, managing high-level administrative and operational responsibilities, and ensuring alignment across all committees and programs Delegating DDNC representation to the Social Action leadership strengthens both the chapter’s internal structure and its external advocacy impact.
PeriodtoScholarshipsandStandards
Submittedby: SororJanae’ Branch
Current Wording
The chapter members must receive the updated documentation within sixty (60) days of S&S approval
Proposed Amendment If Adopted, Will Read
The chapter members must receive the updated documentation within sixty (60) thirty (30) days of S&S approval
The chapter members must receive the updated documentation within thirty (30) days of S&S approval
Rationale:
Align language to Rules of Order Form mandated by Grand Chapter.
REF14: EligibilityCriteriaforHoldingElected
ChapterOfficesandElectedPositions
Submittedby: SororCandraO. Lacy
A Each Soror seeking an elected office or position in the Houston Metropolitan Alumnae Chapter must meet the eligibility criteria as defined in the chapter Policies & Procedures.
B A candidate for chapter office or position must be financial with the chapter and Grand Chapter for the fiscal year in which the election takes place
C. If elected, the officer, chair, or committee member must maintain financial status during her term(s) of office as verified by the Financial Secretary as of June 30th of the current sorority year
D. Eligibility requirements must be listed here. Must have attended at least two of the past three (3) National Conventions and two of the past three (3) Regional Conferences, or a combination thereof prior to her nomination To have one’s name submitted for the offices of President, First Vice President, Second Vice President, Corresponding Secretary, Recording Secretary, Financial Secretary, Assistant Financial Secretary (2), Treasurer, Assistant Treasurer, Nominating Committee Chair, Nominating Committee Member (4) and Audit Chair, a soror must meet the following criteria:
A Each Soror seeking an elected office or position in the Houston Metropolitan Alumnae Chapter must meet the eligibility criteria as defined in these Policies & Procedures.
B Houston Metropolitan Alumnae Chapter elects the following offices and positions each biennium, unless otherwise mandated in a special election or appointment: the offices of President, First Vice President, Second Vice President, Corresponding Secretary, Recording Secretary, Financial Secretary, Assistant Financial Secretary (2), Treasurer, Assistant Treasurer, Nominating Committee Chair, Nominating Committee Member (4) and Audit Chair
C. If elected, the officer, chair, or committee member must maintain financial status during her term(s) of office as verified by the Financial Secretary as of June 30th of the current sorority year
D. Becoming a Nominee. To have one’s name submitted for nomination for any open and available office or position, the member must meet the following eligibility requirements:
1 Must have attended at least two of the past three (3) National Conventions and two of the past three (3) Regional Conferences, prior to her nomination
2. Be financial with the chapter and Grand Chapter two (2) years prior to the fiscal year in which the election takes place
5. Financial Experience (preferred for financial positions)
E. Becoming a Candidate To have one’s nomination accepted by the Nominating Committee the nominee must submit an application for candidacy by the appointed deadline for the offices of President, First Vice President, Second Vice President, Corresponding Secretary, Recording Secretary, Financial Secretary, Assistant Financial Secretary (2), Treasurer, Assistant
E. Complete and turn into the Nominating Committee Chair or designee a Candidate’s Profile at the designated time established by the committee for all candidates
F. The Candidate Profile will include:
1 Completed Application or Candidate Nomination Form
Note: The chapter must have a written notification of intent to seek office from candidate. This may be a candidate nomination form or application.
2 Delta Resume
G. Candidate Data Profile Forms may be obtained from the Nominating Committee, Members Only Section of the Chapter Website or other platform as approved by the chapter
H. Members of the Nominating Committee who decide to run for an elected position must resign from the committee before the “Call for Nominations” is issued. They are ineligible to be slated or run from the floor
I. If a member of the Nominating Committee desires to serve on the chapter’s Minerva Circle as an officer or in an elected position, she must recuse prior to the Call for Nominations
J If more than one soror applies for the same office / position and other offices / positions receive no applicants, the Nominating Committee will ask one of the applicants to consider one of the vacant positions. If she accepts, she will be slated in the new position If she does not accept, she will be slated in the position for which she originally submitted
Treasurer, Nominating Committee Chair, Nominating Committee Member (4), and Audit Chair. Once the committee approves the application for candidacy, the nominee becomes a candidate and is included on the voting ballot.
1 The Application for Candidacy The application for candidacy will measure the following baseline criteria:
1 Leadership Experience
2 Chapter Engagement (Includes regular local meeting attendance)
3. Digital Literacy
4. Public Service and Community Involvement
5 Financial Accountability
6 Communication and Collaboration Skills
7 Ethics and Conduct
2. Application for Candidacy Evaluation The application and other documentation the Nominating Committee requests, i.e., professional or Delta resume, letters of support/recommendation or verification, etc will be used to create the candidate’s public profile
3 The Application for Candidacy may be obtained via the chapter’s website from the Nominating Committee, Members Only Section of the Chapter Website or other platform as approved by the chapter
4 Members of the Nominating Committee who decide to run for an elected position must resign from the committee before the “Call for Nominations” is issued. They are ineligible to be slated or run from the floor.
5 If a member of the Nominating Committee desires to serve on the chapter’s Minerva Circle as an officer or in an elected position, she must recuse prior to the Call for Nominations
Rationale:
1 Directly replaces the outdated list of five generic criteria with skill-based, measurable qualifications This change is more adept for the corporate structure the Sorority has progressed toward
2 Aligns with cross-referenced rubric and scoring guide (Article IX)
3 Strengthens consistency with Fiscal Officer expectations and data security standards (Fiscal - Article VIII and IX)
4 Aligns with current practice and updated language (Deletion of Letter H and “a combination thereof” – letter D,#1)
5 Aligns with expectations established by National Scholarship & Standards (Deletion of old Letter J)
6 Modernizes language
7 Re-letters and numbers for consistency and ease of use
REF15: CriteriaforRunningfromtheFloor
Submittedby: SororCandraO. Lacy
Criteria for Running from the Floor:
1. Application submission does not guarantee that a candidate will be slated by the Nominating Committee, but she will have the right to run from the floor.
2. All nominations from the floor must be accompanied by a completed nomination form which includes the names of the soror making the nomination as well as the name of the soror being nominated and the position/office she is nominated for, and a completed application packet.
3. If a soror who is nominated from the floor is not present at the meeting, she must provide a written statement confirming she agrees to run for the office A text message, email or other confirmation is acceptable if it comes from the nominees’ telephone or email address.
4. The Nominating Committee
Criteria for Running from the Floor:
1. Application submission does not guarantee that a candidate applicant/ nominee will be slated by the Nominating Committee, but she will have the right to run from the floor
2 All nominations from the floor must be accompanied by a completed nomination form which includes the names of the soror making the nomination as well as the name of the soror being nominated and the position/office she is nominated for, and a completed application completed by the nominating soror
3 All sorors nominated from the floor must meet the same criteria as listed in Section 1 D and E, including completing the application for candidacy The application should be provided by the Nominating Committee no later than seven (7) days prior to the meeting where nominations from the floor take place.
Criteria for Running from the Floor:
1. Application submission does not guarantee that an applicant/ nominee will be slated by the Nominating Committee, but she will have the right to run from the floor
2 All nominations from the floor must be accompanied by a completed nomination form which includes the names of the soror making the nomination as well as the name of the soror being nominated and the position/office she is nominated for completed by the nominating soror
4. If a soror who is nominated
3 All sorors nominated from the floor must meet the same criteria as listed in Section 1 D and E, including completing the application for candidacy The application should be provided by the Nominating Committee no later than seven (7) days prior to the meeting where nominations from the floor take place.
will verify the eligibility of all applicants who are nominated from the floor.
5. An applicant nominated from the floor will only be added to the final slate after her eligibility has been confirmed by the Nominating Committee Campaign Guidelines
6 All nominations from the floor must be accompanied by a completed nomination form which includes the name of the Soror making the nomination (including contact information) as well as the name of the Soror being nominated (including contact information), the position/office she is nominated for, and a completed application packet.
7. No nominations will be taken from the floor on the date of voting
Rationale:
from the floor is not present at the meeting, she must provide a written statement confirming she agrees to run for the office. A text message, email or other confirmation is acceptable if it comes from the nominees’ telephone or email address.
5. The Nominating Committee (with the support of the Finance Team) will verify the eligibility of all applicants who are nominated from the floor
6 An applicant nominated from the floor will only be added to the final slate after her eligibility has been confirmed by the Nominating Committee Campaign Guidelines, no later than five (5) days post-nomination
7 All nominations from the floor must be accompanied by a completed nomination form which includes the name of the Soror making the nomination (including contact information) as well as the name of the Soror being nominated (including contact information), the position/office she is nominated for, and a completed application packet
8 No nominations will be taken from the floor on the date of voting
4. If a soror who is nominated from the floor is not present at the meeting, she must provide a written statement confirming she agrees to run for the office. A text message, email or other confirmation is acceptable if it comes from the nominees’ telephone or email address.
5. The Nominating Committee (with the support of the Finance Team) will verify the eligibility of all applicants who are nominated from the floor
6 An applicant nominated from the floor will only be added to the final slate after her eligibility has been confirmed by the Nominating Committee no later than five (5) days post-nomination
7 No nominations will be taken from the floor on the date of voting
1. Letter alignment, in continuation of the previous letter, SAME section (Letter L)
2. Differentiate between an applicant/nominee and a candidate.
3. Clarifies that the soror who nominates another from the floor should complete the floor form, not the applicant/nominee.
4 Align the criteria for all sorors applying to serve in an elected office or position, regardless of the time they are nominated There is currently no viable standard to run from the floor except to have been financial and have attended the prescribed National Conventions and Regional Conferences
5 Clarifies that a member of the Finance Team should assist the Nominating Committee in verifying the Financial status of an applicant/nominee
6. Establishes a timeframe for the Nominating Committee to finalize viable candidate applications post-nominations from the floor.
7. Striking duplicate/unnecessary language.
REF16: EstablishBaselineNominationsElgibility
Rubric
Submittedby: SororCandraO. Lacy
The Nominating Committee will use the following criteria to determine the best applicant to slate based on the applications received Eligibility criteria is listed in Section 1D
1. Leadership (25 points) –(Example: leadership position or served as officer in Delta or other organization).
2. Chapter involvement (25 points) – (Example: chaired committees, served on committees, supported chapter events, etc.).
3. Local, regional, and national meeting attendance (25 points) – (Example: cluster meetings, state meetings, leadership retreats, regional conferences, national conventions)
4 Public service involvement (10 points or 25 points) – (Example: mentors at a school, works with habitat for humanity, etc )
i For Financial positions, the maximum score is 10 points; for all other positions the maximum score is 25 points
The Nominating Committee will use the following criteria to determine the best applicant to slate based on the applications received Eligibility criteria is listed in Section 1D.
1. Leadership (25 points) –(Example: leadership position or served as officer in Delta or other organization).
2. Chapter involvement (25 points) – (Example: chaired committees, served on committees, supported chapter events, etc )
3 Local, regional, and national meeting attendance (25 points) – (Example: cluster meetings, state meetings, leadership retreats, regional conferences, national conventions)
4 Public service involvement (10 points or 25 points) –(Example: mentors at a school, works with habitat for humanity, etc )
i For Financial positions, the maximum score is 10
M. Baseline Nominations Eligibility Rubric
Below are the baseline criteria the Nominating Committee may use to evaluate a potential candidate for chapter office/position. This is previously listed in the above Section 1D-F To further meet the needs of the chapter, the Nominating Committee may adjust the below rubric criteria, and the scoring and qualifications guide for each position, if it sees fit. The application of candidacy must meet a score of 75% or higher, regardless of the point-system used, to be accepted and slated
See charts attached.
5 For Financial Positions: Financial experience is preferred (15 points) points; for all other positions the
Rationale:
1 Letter alignment, in continuation of the previous letter, SAME section (Letter M)
2. Establishes an updated baseline rubric and scoring guide, aligned with all other criterion recommendations. This offers transparency and assurance to members that there is fidelity in evaluation. Simultaneously, because this is a baseline, the Nominating Committee should exercise flexibility where they see fit to adjust the baseline quals according to the position. For example, the position of president should not have the exact same measurements as the Assistant Financial Secretary or Audit Chair Their roles are inherently different and should be considered as such.
Below are the baseline criteria the Nominating Committee may use to evaluate a potential candidate for chapter office/position This is previously listed in the above Section 1D-F To further meet the needs of the chapter, the Nominating Committee may adjust the below rubric criteria, and the scoring and qualifications guide for each position, if it sees fit. The application of candidacy must meet a score of 75% or higher, regardless of the point-system used, to be accepted and slated.
Category Criteria
1. Leadership Experience Demonstrated leadership within Delta Sigma Theta Sorority, Inc. or other organizations; completion of at least one Delta leadership or officer training in past 3 years.
2. Chapter Engagement Active and consistent participation in chapter meetings, programs, and committees.
3. Digital Literacy Proficiency with Red Zone, virtual meeting tools (Zoom/Teams), and document collaboration software (Google Workspace, Microsoft 365)
4. Financial Accountability Maintains financial status with chapter and Grand Chapter; demonstrates fiscal responsibility and confidentiality.
Training certificate, chapter verification, professional resume or resume of Delta service.
Attendance logs, committee service record.
Self-certification or observation; tech training record
Verification by Financial Secretary and Treasurer.
5. Public Participation in programs Documentation
Service Commitment under Delta’s Five-Point Programmatic Thrust or other civic engagement. from committee chair or program leads.
6. Communicatio n & Collaboration Skills Demonstrates effective, professional, and timely communication in chapter and committee settings Recommendation from committee chair, observation
7. Ethical Conduct & Compliance Adheres to Code of Conduct, confidentiality, social media, and technology policies.
Verification by Executive Board or Membership Services. Total Score Interpretation
17–21 points Exceeds Chapter Standards
12–16 points Meets Chapter Standards
7–11 points Below Chapter Standards
Highly recommended; candidate demonstrates readiness for advanced leadership roles
Eligible for nomination; demonstrates sufficient readiness for leadership. The total of 15.75 points 75% threshold.
Not currently eligible; may reapply upon demonstrating growth in key areas.
