Standard Operating Procedures

STANDARD OPERATING PROCEDURE

ADMISSION ADVERTISEMENT FOR ADMISSION IS GIVEN IN THE NEWSPAPERS, TV, RADIO AND OTHER SOCIAL MEDIA

3 A DATE IS GIVEN FOR SUBMITTING THE ADMISSION FORMS ONLINE

3 A DATE IS GIVEN FOR PRINTING THE ONLINE FORMS AND SUBMITTING IT IN SCHOOL ALONG WITH THE REGISTRATION FEE

3 SCREENING OF THE FORMS IS DONE 1) DATE OF BIRTH CERTIFICATE IS CHECKED FOR AUTHENTICATION

3 DURING THE SCREENING PROCESS APPLICANTS WHOSE DATE OF BIRTH IS NOT AUTHENTIC AND HAVE NOT PAID THE FEE ARE EXCLUDED FROM THE PROCESS.

3 DATES ARE GIVEN TO THE APPLICANTS FOR INTERACTION

3 APPLICANTS ARE INFORMED THROUGH SMS AND PHONE CALLS ABOUT THE INTERACTION DATES

3 GROUPS/SLOTS ARE MADE FOR INTERACTION WITH THE PANEL.

3 THE INTERACTION PANEL CONDUCTS THE INTERACTION

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3 A SET OF FORMAT IS GIVEN TO THE INTERACTION PANEL TO REMARK ABOUT THE CHILDREN

3 PRINCIPAL PUTS THE OBSERVATION REMARKS IN HER FILE

3 THE APPLICANT REMARKS FILE IS SUBMITTED TO THE ADMISSION INCHARGE

3 AT THE END OF THE INTERACTION PROCESS THE REMARKS FILE GOES TO THE MANAGEMENT FOR FINAL SELECTION OF THE STUDENTS

3 FINAL LIST OF THE SELECTED STUDENTS IS UPLOADED ON THE WEBSITE AND THEY ARE INFORMED THROUGH SMS

3 A DATE IS GIVEN TO THE PARENTS FOR DEPOSITING THE FEE

3 DOCUMENTS REQUIRED FOR ADMISSION ARE: ORIGINAL DATE OF BIRTH CERTIFICATE FOR VERIFICATION(RETURNED AFTER VERIFICATION) 2) IMMUNISATION CARD OF THE CHILD 3) MEDICAL CARD(PRESCRIBED BY CBSE) TO BE SIGNED BY THE PARENTS AND VARIOUS PARAMETERS TO BE FILLED BY DOCTOR

3 HELP IS RENDERED BY PUTTING COUNTERS IN SCHOOL, WHICH INCLUDE IT DEPARTMENT, ADMIN FOR COMPLETING OTHER FORMALITIES (FEE COLLECTION, PAPER WORK ETC)

03

RECRUITMENT VACANCY FALLS FOR A PARTICULAR SUBJECT

3 PRINCIPAL VERIFIES THE VACANCY

3 PA TO PRINCIPAL CALLS THE QUALIFIED CANDIDATES WHO HAVE UPLOADED THEIR RESUME ONLINE

3 EXAMINATION DEPARTMENT CONDUCTS WRITTEN EXAM OF THE SHORTLISTED CANDIDATES

3 ANSWER SHEETS GO TO THE COORDINATOR

3 THE SUBJECT COORDINATOR CHECKS THE PAPER IN STIPULATED TIME

3 THE SUBJECT COORDINATOR SENDS THE PAPER BACK TO PA'S OFFICE

3 PAPER AND MARKS ARE SUBMITTED TO THE PRINCIPAL

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3 NO

3

PRINCIPAL DECIDES WHETHER HE/SHE SHOULD BE CALLED FOR A DEMONSTRATION

HE/SHE GETS REJECTED

3

3 YES

INFORM THE PERSON

PA TO PRINCIPAL CALLS THE QUALIFIED CANDIDATE FOR DEMONSTRATION IN THE CLASS

3

3

END

TOPIC IS GIVEN TO THE CANDIDATE

3 SUBJECT COORDINATOR CONDUCTS THE QUALIFIED CANDIDATES DEMONSTRATION IN THE CLASS HE/SHE IS SUPPOSED TO TEACH

3 THE SUBJECT COORDINATOR SENDS THE DEMONSTRATION ASSESSMENT SHEET BACK TO PA'S OFFICE

3 NO

3

THE PRINCIPAL DECIDES WHETER HE/SHE SHOULD BE CALLED FOR INTERACTION

INFORM THE PERSON

3 YES PA TO PRINCIPAL CALLS HIM/HER FOR INTERACTION WITH THE SELECTION COMMITTEE AT STIPULATED TIME

3 INFORM THE PERSON

3

NO

3

SELECTION COMMITTEE DECIDES WHETEHR HE/SHE SHOULD JOIN

3 YES PERSON IS ASKED TO JOIN THE SCHOOL

3 ORIENTATION/MENTORING BEGINS

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ORIENTATION / MENTORING (NEW ENTRANTS) FIRST DAY AT SCHOOL HE/SHE WILL REPORT TO PA TO PRINCIPAL

3 PA TO PRINCIPAL WILL INTRODUCE HIM/HER TO INCHARGES

3 THE INCHARGE WILL HELP HIM/HER IN THE FOLLOWING PROCESS

3 1) INDUCTION (SAME DAY) 2) IT DEPARTMENT (ONE DAY) 3) SEN (ONE DAY) 4) FACULTY: MENTOR WILL INTRODUCE MENTEE TO FACULTY

3 PA TO PRINCIPAL WILL CONFIRM THE ABOVE PROCEDURE AND PROCEED

3 TIME TABLE WILL BE GIVEN BY THE INCHARGES

3 HE/SHE WILL TAKE THE CLASSES (LESSON PLAN TO BE CHECKED BY THE VICE PRINCIPAL)

3 WHEN THE TEACHER STARTS TAKING THE CLASS, THE PLANNER SHOULD BE WITH HIM/HER FOR REFERNCE

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3 EVERY THREE MONTHS THE INCHARGE WILL HAVE TO APPRISE THE PRINCIPAL ABOUT THE PROGRESS OF NEW ENTRANTS

3 FAILING WHICH THE INCHARGE CANNOT ASK FOR DEVIATION FROM ONE YEAR PROBATION OR PROBATION EXTENSION

3 PROBATION MAY BE EXTENDED IF NO APPRAISAL COMES TO PRINCIPAL'S OFFICE IN TIME

3 TEACHER WILL BE CONFIRMED ONLY IF POSITIVE APPRAISAL COMES TO PRINCIPAL'S OFFICE MUCH IN ADVANCE AND REGULAR FEEDBACK IS GIVEN

3 FACULTY MENTOR WILL BE RESPONSIBLE FOR PROPER INDUCTION AND PROFESSIONALISM OF THE MENTEE

07

STUDENT EXCURSION TEACHERS ARE GIVEN THE DUTY AS PER THE BUS NUMBER AND GROUP OF STUDENTS ONE DAY IN ADVANCE BY INCHARGES

3 CLASS ATTENDANCE IS MARKED BY HRT IN THE CLASSROOM

3 BUS NO.'S ARE ALLOTTED TO THE STUDENTS

3 DIRECTIONS/INSTRUCTIONS ARE READ OUT

3 STUDENTS GO TO THE RESPECTIVE BUSES WHICH ARE ALLOTTED SECTION WISE

3 ATTENDANCE IS AGAIN MARKED BY THE TEACHERS ON DUTY

3 TEACHERS ON DUTY READ OUT THE INSTRUCTIONS AGAIN IN THE BUS

3 BUSES LEAVE FOR EXCURSION

3 GROUPS OF STUDENTS ARE THE RESPONSIBILTY OF TEACHERS ON DUTY AT THE DESTINATION

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3 AT THE TIME OF DEPARTURE, ATTENDANCE IS AGAIN MARKED TO ENSURE EACH AND EVERY STUDENT IS PRESENT

3 ALL THE STUDENTS WILL BOARD THE BUS ALONG WITH THE TEACHERS ON DUTY

3 BUSES WILL REACH TO SCHOOL

3 TEACHERS WILL AGAIN DISTRIBUTE THE STUDENTS ACCORDING TO THE BUS STOP

3 BUSES WILL LEAVE ONLY WHEN TEACHERS ON DUTY ENSURE EVERYONE IS ON BOARD

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GRIEVANCE REDRESSAL ORAL

3

THROUGH WRITTEN APPLICATION

COMPLAINT

3

3

THROUGH MAIL

3

ABOUT ADMIN

NATURE OF COMPLAINT

ABOUT TEACHERS

ABOUT STUDENTS

COMPLAINT GOES TO THE PRINCIAL

3 IS THE COMPLAINT GENUINE

INCHARGE FINDS OUT THE ISSUE

3

INCHARGE INFORMS THE COMPLAINANT

3

INCHARGE DISCUSSES THE ISSUE WITH THE PRINCIPAL

3

3

INCHARGE MAKES SURE THAT THE ISSUE IS ADDRESSED

3

PRINCIPAL SENDS A MEMO TO THE COMPLAINEE ASKING FOR A WRITTEN APPLICATION OF THE COMPLAINT

END

3 COMPLAINEE SENDS EXPLANATION TO PA’S OFFICE

3 IS THE EXPLANATION SATISFACTORY

3

NO

DISCIPLINE COMMITTEE MEETING IS CONVENED AGAINST THE COMPLAINEE

3 TO BEGIN WITH THE COMPLAINEE IS GIVEN A CHANCE TO EXPLAIN

3 THE COMPLAINEE IS PUT TO VARIOUS QUESTIONS BY THE COMMITTEE WITH REGARDS TO THE CASE

3 AFTER THE MEETING A UNANIMOUS DECISION IS TAKEN BY THE COMMITTEE

3 COPY OF THE DECISION IS GIVEN TO THE ACCOUNTS ADMIN OFFICER FOR ACTION

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YES

THE PRINCIPAL ISSUES WARNING OR MINOR PUNISHMENT

THE COMPLAINT IS FORWARDED TO THE ADMIN OFFICER OR ADMINISTRATOR

3 ADMIN OFFICER RESOLVES THE ISSUE

THE PERSON IS INFOIRMED

3 COMPLAINT

HRT COUNSELS THE STUDENT

3 IF NOT EFFECTIVE THE HRT CAN HANDOVER THE STUDENT TO THE COUNSELLOR

3 CONSTANT MONITORING OF THE STUDENT IS REQUIRED

PARENTS ARE TO BE CALLED

3 ADMIN OFFICER WILL CALL THE PARENTS

3 THE HRT WILL GET INTO THE DETAILS OF THE COMPLAINT AND FIX THE RESPONSIBILITY

3 THE HRT WILL MEET THE PARENTS AND TRY TO RESOLVE THE ISSUE, KEEPING INCHARGE IN LOOP

3

3 ISSUE RESOLVED

INFORM THE COMPLAINEE

A COPY OF THE FINAL DECISION IS SUBMITTED TO THE ADMIN OFFICE

3 THE ADMINISTRATOR INFORMS THE BUS AND THE MAIN GATE ACCORDINGLY

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LEAVE RULES

12

Ÿ

Leave sanctioning authority may refuse or revoke any kind of leave.

Ÿ

Leave will not be granted for staff under suspension.

Ÿ

Leave begins from the date on which it is availed and ends on the day on which duty is resumed.

Ÿ

Leave should always be applied for and sanctioned before it is taken.

Ÿ

Absence from duty after expiry of leave entails disciplinary action.

Ÿ

Absence without leave will constitute an interruption in service.

Ÿ

A staff on leave should not take up any service or employment elsewhere without obtaining sanction of the competent authority.

CASUAL LEAVE

MATERNITY LEAVE

Ÿ

STAFF ON CASUAL LEAVE IS NOT TREATED AS ABSENT FROM DUTY.

Ÿ

CASUAL LEAVE IS SUBJECTED TO A MAXIMUM OF 8 DAYS IN A YEAR AND CAN BE COMBINED WITH SPECIAL CASUAL LEAVE SUBJECTED TO A PERIOD OF 4 DAYS.

Ÿ

CASUAL LEAVE SHOULD NOT BE GRANTED FOR MORE THAN 5 DAYS AT ANYTIME, EXCEPT UNDER SPECIAL CIRCUMSTANCES.

Ÿ

CASUAL LEAVE CAN BE TAKEN AS HALF DAY AS AS WELL.

Ÿ

MATERNITY LEAVE IS GRANTED TO FEMALE STAFF FOR A PERIOD OF 3 MONTHS FROM THE DATE OF ITS CONFINEMENT.

Ÿ

MATERNITY LEAVE INCLUDES ONE MONTH BABY CARE LEAVE WHICH IS TREATED WITHOUT PAY.

Ÿ

THE STAFF MEMBERS NEED TO PRODUCE NECESSARY DOCUMENTS FOR EVIDENCE.

Ÿ

MATERNITY LEAVE SHOULD NOT BE COMBINED WITH CASUAL LEAVE ACCOUNT.

Ÿ

MATERNITY LEAVE MAY ALSO BE GRANTED ON FULL PAY INCASE OF MISCARRIAGE/ABORTION SUBJECT TO THE CONSIDERATION THAT THE LEAVE APPLIED FOR DOES NOT EXCEED 45 DAYS AND APPLICATION FOR LEAVE IS SUPPORTED BY A MEDICAL DOCUMENT.

Ÿ

MALE STAFF IS GRANTED 10 DAYS PATERNITY LEAVE DURING THE CONFINEMENT OF HIS WIFE FOR CHILD BIRTH.

Ÿ

THE STAFF MEMBER NEEDS TO PRODUCE NECESSARY DOCUMENTS FOR EVIDENCE.

Ÿ

PATERNITY LEAVE SHOULD NOT BE COMBINED WITH CASUAL LEAVE ACCOUNT.

Ÿ

MEDICAL LEAVE IS GRANTED FOR A PERIOD OF SIX DAYS (ONLY IF THE STAFF MEMBER IS HOSPITALISED) AND NEEDS TO PRODUCE DOCUMENTS AS EVIDENCE.

Ÿ

AN EMPLOYEE WHO HAS BEEN GRANTED LEAVE ON MEDICAL GROUNDS IS REQUIRED TO PRODUCE A MEDICAL CERTIFICATE OF FITNESS BEFORE RESUMING DUTY.

Ÿ

VACATION STAFF (ACADEMIC) AVAIL 60 DAYS WINTER VACATION IN AN ACADEMIC YEAR AND 10 DAYS IN SUMMER.

Ÿ

NON VACATION (ADMIN) GET ONE MONTH LEAVE IN LIEU OF WINTER BREAK.

Ÿ

SPECIAL CASUAL LEAVE IS GRANTED WHEN THE STAFF MEMBERS ARE DEPUTED TO ATTEND CONFERENCES, SEMINARS, MEETINGS, SYMPOSIUMS ETC.

Ÿ

THE ABSENCE OF THE TEACHER IN THIS CASE IS TREATED AS "ON DUTY".

Ÿ

SPECIAL CASUAL LEAVE SHALL BE GRANTED FOR ACADEMIC PURPOSE FROM TIME TO TIME.

Ÿ

FOR PARTICIPATION IN SPORTS EVENT SPECIAL CASUAL LEAVE IS GRANTED FOR A PERIOD OF 30 DAYS.

Ÿ

GRANTED FOR A PERIOD OF 8 DAYS WITHOUT ANY SUBSTITUTION.

Ÿ

20 DAYS WITH ARRANGEMENT TO BE PAID BY THE CONCERNED TEACHER.

PATERNITY LEAVE

MEDICAL LEAVE

VACATIONS

EARN LEAVE

ON DUTY ABSENCE

SPECIAL LEAVE BY MANAGEMENT

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SPECIAL EDUCATION NEEDS START

3 SEN ADMISSION

3 STUDENTS REFERRED BY ACADEMIC INCHARGE OF THE SCHOOL

3

NEW ADMISSION

3

MAIL RECEIVED FROM THE ACADEMIC INCHARGE ALONG WITH THE FEEDBACK FROM ALL CONCERNED TEACHERS ABOUT THIS CHILD

ADMISSION FILE TO BE COLLECTED FROM PA TO PRINCIPAL

3

3

PARENTS MEET SEN TEACHERS FOR THE CONSENT

REVIEW THE APPLICATIONS

3

3

ASSESSMENT TO BE CONDUCTED BY OT, SPEECH THERAPIST, COUNSELLOR, IT AND SEN TEACHERS

3 REPORT TO BE FORMULATED

SORTING OF APPLICATIONS MILD/MODERATE

REVIEW AFTER 3 MONTHS

3 HELP IS REQUIRED

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3

SEVERE

3 GENERAL INTERACTION WITH PARENTS/CHILD AND EVALUATION OF THE REPORTS BY THE CONCERNED INCHARGE

REPORT GOES TO ACADEMIC INCHARGE

REJECTED

SPEECH ISSUES INCREASED HYPERACTIVITY MEETING WITH PARENTS, ACADEMIC INCHARGES AND CONCERNED TEACHERS

3

3

REJECTED

NO

ASSESSMENT TO BE CONDUCTED BY OT, SPEECH THERAPIST, COUNSELLOR AND OTHER SEN TEACHERS

3

COGNITIVELY AGE APPROPRIATE

YES

3

END

CATEGORY

3

3

PROVISION OF TIME SLOT

3

YES

DISCREPANCY MORE THAN 3 YEARS

NO

FORMATION OF CASE STUDY

3 INTEGRATED

FUNCTIONAL

ADMISSION PROCEDURE

15

IEP MEETING PARENTS, SEN TEACHERS, SPEECH , OCCUPATIONAL THERAPIST & IT

3

PROVISIONAL

PROVISIONAL ADMISSION/ FULL TIME

FULL TIME

IEP FORMULATED

BY SEN TEACHER

3 REVIEW AFTER 3 MONTHS

3 REPORT FORMULATED PTM

3 END

ADMISSION FORMALITIES

3

AFFIDAVIT FROM PARENTS

MEETING BETWEEN PARENTS & SEN TEACHERS

3

3

PROVISION OF TIME SLOT

COLLECTING MEDICAL RECORDS

3

3

ISSUANCE OF GATE PASS

3 IEP MEETING PARENTS, SEN TEACHERS, SPEECH AND OT

FORMULATION OF CASE HISTORY BY SEN TEACHERS

3 IEP MEETING (REGULAR TEACHER, SEN TEACHERS, PARENTS SPEECH/OT AND IT)

3

3

IEP FORMULATED BY SEN TEACHER

3

IEP FORMULATED

BY SEN TEACHER

3 REVEIW AFTER 3 MONTHS

MEETING WITH CONCERNED HR TEACHER AND ACADEMIC INCHARGE

3 PROVISION OF CLASSROOM ACCOMMODATIONS BY SEN TEACHER TO BE FOLLOWED BY REGULAR TEACHER

3 REPORT FORMULATED

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POSITIVE

NEGATIVE SEN TEACHERS TO REVIEW THE GIVEN ACCOMMODATION AFTER 3 MONTHS

3

SEN TEACHERS GO FOR OBSERVATION

3

PTM

REPORTS FORMULATED

BY SEN TEACHER

3 SEN TEACHERS REVIEWS THE PLAN

3 NEW IEP FORMULATED

BY SEN TEACHER

3 NEW ACCOMMODATION PROVIDED TO HRT BY SEN TEACHER WITHIN A WEEK

3 SEN TEACHER TO REVIEW THE WHOLE PLAN AFTER 3 MONTHS

3 REPORT TO BE FORMULATED

BY SEN TEACHER

3 STREAMLINED IN REGULAR CLASS

3 POSITIVE

STUDENT LEAVING REPORT

FOLLOW UP AFTER EVERY 3 MONTHS BY SEN TEACHER FOR 1 YEAR

NEGATIVE

REPORT TO BE FORMULATED

BY SEN TEACHER

3 END

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