VITAL RECORDS INFORMATION
Douglas County became a county in February of 1859 following the divide from the parent county of Coles. Vital records were started with the recording of marriage licenses from 1859 to the present. In 1916 it became a law that all birth and deaths should be recorded. There are some birth and death records prior to 1916, but you would need to contact the County Clerk’s office for genealogical purposes.
FEESATAGLANCE
Birth Certificates:
The first copy
$14.00
Each additional $11.00
Death Certificates:
The first copy
$18.00
Each additional $15.00
Marriage Certificates:
The first copy
$14.00
Each additional $11.00
Marriage License: $69.00 (includes certificate)
Assumed Name: $24.00
DD214 (Military Discharge): No Charge Recording: $76.00
Non-land Recording: $57.00
Recording a Plat/Survey: $112.00
Certified True Copy with Seal: $7.00 Fees for Copies: $1.00/page
COUNTY BOARD MEETINGS
Regular County Board Meetings meet every 3rd Wednesday of every month at 9 a.m.
Located in the County Board Room
1. Tom Hettinger November 2024
301 E Pinzon Street
Tuscola, IL 61953
thomas.hettinger@douglascountyil.gov (Arcola 1, Bourbon 2, Tuscola 4)
2. Bibby Appleby November 2024 325 E County Road 800 N Tuscola, IL 61953
mary.appleby@douglascountyil.gov (Garrett, Tuscola 2)
3. Phillip Morris November 2026 108 Jones Blvd. Tuscola, IL 61953
phil.morris@douglascountyil.gov (Tuscola 1 & 3)
4. Daniel Henry November 2026
412 E 4th Street Arcola, IL 61910
dan.henry@douglascountyil.gov (Arcola 2 & 3, Bowdre)
5. Ed Carleton November 2026
1662 E CR 1275 N Villa Grove, IL 61956
Ed.carleton@douglascountyil.gov (Camargo 1 & 2)
6. Gary Luth November 2024 1450 N CR 2080 E Allerton, IL 61810
gary.luth@douglascountyil.gov (Bowdre, Camargo1, Murdock 1, Newman 1, Sargent 1)
7. Travis Wilson November 2026 305 E. Illinois Arthur, IL 61911
travis.wilson@douglascountuil.gov (Bourbon 1 & 2)
Sub-committees
Effective: December 1, 2024
Animal Control - Appleby, Henry, Carleton Board Room, 2nd Tuesday, at 1:30 p.m.
Budget, Finance, Solid Waste - Morris Hettinger, and Luth
Board Room, Friday before Board Meetingat 9 a.m.
Building and Grounds - Hettinger, Morris, Carleton Board Room, 1st Wednesdayat 9 a.m.
County Public Health/TB - Appleby, Henry
Health Department, 3rd Mondayat 5:30 p.m.
Insurance/Bond - Luth, Hettinger, Morris Board Room, Quarterly as posted or needed
Law and Order - Hettinger, Luth, Morris CountyJail, 2nd Mondayat 9 a.m.
Liquor- Appleby, Wilson, Henry Board Room, As Needed
911- Morris, Carleton
CountyJail, 3rd Mondayalt. months at 8:30 a.m.
Personnel, Legal, Management, CTV - Luth, Henry, Hettinger Board Room, 1st Tuesdayat 9 a.m.
Plat and Planning - Hettinger, Wilson, Morris Board Room, 1st Fridayat 9 a.m.
Regional Office of Education- Wilson Quarterly, 1st Mondayat 6 p.m.
Road/Bridge- Hettinger, Wilson, Luth
Engineer’s Office, 2nd Wednesdayat 9 a.m.
Coroner - Appleby, Wilson, Carleton 2nd Thursdayat 1:30 p.m.
EMS - Luth, Wilson, Carleton 1st Monday9:00 a.m.
Work Force area LWIA 17 - Morris, Carleton
Dial-A-Ride- Henry, Wilson
East Central Illinois Economic Development - Henry
COUNTY CLERK & RECORDER
Judi Pollock 253-2411
401 S. Center St., Room 203, P.O. Box 467, Tuscola judi. pollock@douglascountyil.gov
STATE’S ATTORNEY
Robert Kosic 253-5471
401 S. Center Street, Room 105, Tuscola robert.kosic@douglascountyil.gov
CIRCUIT CLERK
Nathan Burton 253-2352
401 S. Center St., Room 204 P.O. Box 50, Tuscola nathan.burton@douglascountyil.gov
SUPERVISOR OF ASSESSMENTS
Cynthia Baer 253-3031
401 S. Center Street, Room 103, Tuscola Cynthia.baer@douglascountyil.gov
COUNTY HIGHWAY DEPARTMENT
James E Crane 253-2113
200 S. Prairie Street, Tuscola jim.crane@douglascountyil.gov
CORONER
Lisa Edwards 253-4808
209 E. Van Allen, Tuscola lisa.edwards@douglascountyil.gov
COUNTY TREASURER
Bobbi Rairden 253-4011
401 S. Center St., Room 206, P.O. Box 320, Tuscola Bobbi.rairden@douglascountyil.gov
COUNTY SHERIFF
Nathan Chaplin 253-2913
920 S. Washington St., P.O. Box 438, Tuscola Nathan.chaplin@douglascountyil.gov
COUNTY HEALTH DEPARTMENT
Amanda Minor 253-4137
1250 E. U.S. HWY. 36, Tuscola amanda.minor@douglascountyil.gov
ANIMAL CONTROL
Riley Winestock 253-4921
1007 E. South Central Avenue, Tuscola riley.winestock@douglascountyil.gov
PUBLIC DEFENDER
Kevin Nolan 253-4008 kevin.nolan@douglascountyil.gov
CIRCUIT COURT OFFICES OF DOUGLAS COUNTY
Kate D Watson, Circuit Judge 253-4121
Gary Webber, Assoc. Judge 253-4967
COUNTY PROBATION OFFICE
Jason Pantier 253-4432
401 S. Center St., 1st Floor, Tuscola Jason.pantier@douglascountyil.gov
BOARD OF REVIEW
Supervisor of Assessments253-3031
401 S. Center Street, Room103, Tuscola
E.M.A. and L.E.P.C.
Chana Ray 253-9538
209 S. Van Allen St., Tuscola
E.T.S.B. Board
Dena Kidwell, Coordinator 253-4676
920 S. Washington Street, Tuscola
REGIONAL SUPERINTENDENT OF SCHOOLS
Kyle Thompson217-348-0151 730 7th Street, Charleston kthompson@roe11.org
DOUGLAS COUNTYSCHOOL DISTRICTS
ARCOLA UNIT SCHOOL
DISTRICT #306
351 W. Washington, Arcola, IL 61910 217-268-4963
Board Member
Julie Leyva-Sanchez 2027
Casey Conlin 2027
JeremyShonkwiler 2029
Sue Stout 2029
Garrett Stenger 2029
Lucas Shonkwiler 2029
AllysonWise 2029
ARTHUR LOVINGTON ATWOOD HAMMOND #305
301 E. Columbia, Arthur, IL 61911 217-543-2146
Board Member
Jenny Moore 2029
Brock Casteel 2027
BethWiley 2027
Monica Green 2027
Justin Wierman 2027
Ryan Nettles 2029
Mitch Fleming 2029
HERITAGE UNIT SCHOOL DISTRICT #8
512 W. First Street, Homer, IL 61849 217-896-2041
Board Member
Curt Elmore 2029
ZachWells 2027
CourtneyMontgomery 2029
Chris Kirschner 2029
Kimberly Keniley-Ashbrook 2027
Darin Riggs 2027
Blake Young 2029
OAKLAND COMMUNITY UNIT
SCHOOL DIST #5
310 Teeter Street, Oakland, IL 61943 217-346-2555
Board Member
Belinda Clifton 2029
Clint McQueen 2027
Nikki Stark 2029
Renee Fonner 2027
Ashlie Lee 2029
Amber Weaver 2027
SHILOH UNIT SCHOOL DISTRICT #1 21751 N575th Street, Hume, IL 61932 217-887-2364
Board Member
Tara Duzan 2029
Grant Norman 2029
Kyrie Mixson 2027
Brian Rhode 2027
Justin Wood 2027
Caryn Happ 2027
CraigKey 2029
TUSCOLA UNIT SCHOOL DISTRICT #301
409 S. Prairie Street, Tuscola, IL 61953 217-253-4241
Board Member
JudsonWienke 2029
Jessi Young 2029
Darold Spillman 2027
Jessica Ray 2029
Roger Warner 2027
Rusty Yantis 2029
VILLA GROVE UNIT SCHOOL DISTRICT #302
400 N. Sycamore, Villa Grove, IL 61956 217-832-2261
Board Member
KristenWhite 2027
Carisa Jones 2029
Charlie Burris 2027
Tom Lillard 2027
Derrick Fair 2027
Charlie Mitsdarfer 2029
ARCOLA PUBLIC LIBRARY
DISTRICT 217-268-4477
Trustees
MarkEadie
Jeff Saunders
AllenYoder
Emily Coombe
Debbie Sosamon
Allison Cox
Alden Nay
ARTHUR PUBLIC LIBRARY DISTRICT 217-543-2037
Trustees
Cathy Allen
Beth Singer
Marty Yeakel
Adam Fritz
Cindy Yoder
John Stewart
ATWOOD-HAMMOND LIBRARY
DIST. 217-578-2727
Trustees
Beverly Obert
Lyndsey Herring
Cathie Adcock
Amanda Barbee
Mareva Schwass
Mary Ellen Harris
Kara Zemiet
CAMARGO TOWNSHIP DIST. LIBRARY 217-832-5211
Trustees
Mary J. Hildreth
Amy Rose
Jim Lansford
Charles Knox
Sandra Landeck
Michael Cline
Jodi Vandeventer
NEWMAN REGIONAL LIBRARY
DIST. 217-837-2412
ARCOLA TOWNSHIP 217-268-4884
John Clark Supervisor
Zachary L. Doemelt Clerk
Mark Nacke Highway Commissioner
Melissa Petrie Assessor
Adlai “Butch” Mast Trustee
Gary Sentel Trustee
Robert “Butch” Clark Trustee
Bailey Fulton Trustee
BOURBON TOWNSHIP 217-543-2270
Terry Ferchow Supervisor
Jodi Clayton Clerk
Pete Conlin Highway Commissioner
Mary Kingery Assessor
Ervin Crist Trustee
Chris Helton Trustee
Daryl Earnst Trustee
Mike Kingery Trustee
BOWDRE TOWNSHIP 217-346-2712
Kevin Duffle Supervisor
Allyson Wise Clerk
James Hendrix Highway Commissioner
Ryan Albin Trustee
Garrett Stenger Trustee
Steven Prosser Trustee
Tim Liffett Trustee
TUSCOLA PUBLIC LIBRARY 217-253-3812
Trustees
Randy Bergeson
Jason Braaten
Bill Englehardt
Deb Follett
Diane Kauffman
Kate Moody
Joan Southerland
Dorothy Voyles
Trustees
Kim McGee
Kyrie Mixson
Beth Leitz
Glenna White
Ben Watson
William Benner
CAMARGO TOWNSHIP
217-832-8133
Kent Elam Supervisor
Deborah Cox Clerk
J. Frank Miller Highway Commissioner
Tom Bretz Trustee
Kirk Rogers Trustee
Peter Eisenmenger Trustee
James Bragg Trustee
GARRETT TOWNSHIP
217-578-2911
Matthew Perkins Supervisor
Mary E. Appleby Clerk
Ed Swisher Highway Commissioner
Allen Romine Assessor
Michael Willoughby Trustee
Howard Kamm Trustee
Curtis Harshbarger Trustee
David Stumeier Trustee
MURDOCK TOWNSHIP
217-837-2580
Amy Walch Supervisor
Tyler Harvey Clerk
William Deckar Highway Commissioner
David G. Boyd Trustee
Jared Duzan Trustee
Devon McCumber Trustee
Sarah Andresen Trustee
NEWMAN TOWNSHIP
217-837-2778
Susan Nichols Supervisor
Dianne Kincaid Clerk
Joe Bush Highway Commissioner
Mark Fraser Trustee
Sheila Baxter Trustee
Jason Bosch Trustee
Wesley Luth Trustee
SARGENT TOWNSHIP
Rich Holm Supervisor
Christina Henry Clerk
Matthew Taylor Highway Commissioner
Charly Anderson Trustee
Tammy Helmrich Trustee
Diania Zeien Trustee
Marilyn Myers Trustee
TUSCOLA TOWNSHIP
217-253-2222
Stephen Hilgendorf Supervisor
Barbara Alexander Clerk
Danny J. Cleland Highway Commissioner
Laura S. Van Cleave Assessor
Kelli Manning Trustee
Randy Hastings Trustee
Collin Barr Trustee
Holly Pflum Trustee
MULTI-TWP ASSESSOR Bowdre, Sargent, Murdock, and Newman
Neal Wood
CITY OF ARCOLA (CITY HALL)
217-268-4966
Mayor
Jesus G. Garza Clerk
Treasurer
Aldermen:
Ward 1
Ward 2
Ward 3
Carol Turner
Rita M. Anderson
Stephanie Helmuth
Jose Becerra
Scott Hensley
Brent Budd
Terry Foran
Homero Garza
Matthew Henson
VILLAGE OF ARTHUR
217-543-2927
President Rod Randall Clerk
Amy C. Strong Trustees
Lamar Miller
Dave Tiffan
Matt Bernius
Curt Hall
Mike Hilgenberg
Isai Gutierrez
VILLAGE OF ATWOOD 217-578-2512
President Bill Fleming
Clerk Amanda Barbee
Trustees
Allen Kilber
Scott Harris
David Ard
Christina Stoltz
Ron Wallace
Diane Eagan
Stacy Welch
Justin Rosenbery
Michael Stirrett
VILLAGE
OF CAMARGO 217-832-9441
President Bart Dann
Clerk Salisa Dann
Treasurer Shirley Badman
Trustees
Laura J. Miller
Gary Gilpin
Jeane Breiland
Nancy E. George
James L. Hardway
Jim Lansford
VILLAGE
OF GARRETT
217-493-5583
President Rocky Warner
Clerk Kristine Issler
Treasurer MaryJo Wilson
Trustees
Lula Chupp
Carissa Swisher
Carol Harding
Donald Issler
Eli Stutzman
Ricky A. Crist, SR.
Marion L. Anderson
VILLAGE OF HINDSBORO
217-346-3233
President Kent Douglas
Clerk Brittany Biggs
Trustees
Jeff Hoel
William Watson
Jason Biggs
CITY OF NEWMAN NEWMAN CITY HALL
Mayor Dennis Kibler
Clerk Judy VanSickler
Treasurer Mike Hutchinson
Aldermen:
Ward 1
Ward 2
Ward 3
Wade H. Hales
Corey Mason
Sean Mixson
William E. Benner, Jr.
Richard L. Dorsett
CITY OF TUSCOLA
217-253-2112
Mayor Daniel Kleiss
Clerk Elizabeth “Beth” Leamon
Aldermen
Ward 1
Ward 2
Alan Shoemaker
Juanita Brace
Scott Day `
Ward 3
Ward 4
Terra R. Waldrop
Troy Rund
David Slaughter
Mike Morris
Tim Hoey
CITY OF VILLA GROVE (CITY HALL)
Mayor Derek J. Rasmussen
Clerk Michelle L. Osborne
Treasurer Jacqualine Athey
Aldermen:
Ward 1
Ward 2
Ward 3
Matthew Pangburn
Anthony Hooker
Wayne Clark
Christopher Ross Elston
Andrew Fulk
Wade Lorenz
Thelma “Boots” Blaney
Gilbert Nieto III
DOUGLAS COUNTY POLLING FACILITIES
ARCOLA 1, 2, & 3
Arcola Community Center
107 W. Main, Arcola
BOURBON 1 & 2
Arthur Municipal Building
120 E. Progress, Arthur
BOWDRE
Hindsboro Civic Center
403 Missouri Street, Hindsboro
CAMARGO 1
Camargo Village Hall
515 S. Vine Street, Camargo
CAMARGO 1 & 2
Villa Grove Methodist Church
302 2nd Street, Villa Grove
GARRETT
United Church of Atwood
210 N. Main Street, Atwood
MURDOCK
Newman Community Center
207 S. Coffin Street, Newman
NEWMAN
Newman Community Center
207 S. Coffin Street, Newman
SARGENT
Sargent Township Building
370 N. Co. Rd. 2360 E., Oakland
TUSCOLA 1, 2, 3, & 4
Tuscola Community Building
122 W. North Central, Tuscola
TO REGISTER TO VOTE
Contact the County Clerk’s office at 217-253-2442, or your City or Township Officials for information on registering, change of address or corrections.
DEFINITIONS FOR VOTING
Mail, Early, & Grace
Mail Voter: A registered voter may vote early by mail beginning the 40th day prior to an election.
Early Voter: A registered voter may vote early in the County Clerk’s office beginning the 40th day prior to an election.
Grace Voter: A person needing a new registration or a change of address, starting the day after the last day to register to vote through election day, is required to register and vote in person in the County Clerk’s office.
DOUGLAS COUNTY CLERK & RECORDER’S OFFICE
Phone: 217-253-2411
Recording: 217-253-4410
Elections: 217-253-2442
Fax: 217-253-2233
HOLIDAY LIST
NEW YEARS’ DAY
MARTIN LUTHER KING
LINCOLN’S BIRTHDAY
WASHINGTON’S BIRTHDAY
SPRING HOLIDAY
MEMORIAL DAY
JUNETEENTH
INDEPENDENCE DAY
LABOR DAY
VETERAN’S DAY
THANKSGIVING DAY
DAY AFTER THANKSGIVING
CHRISTMAS EVE (CLOSE AT NOON)
CHRISTMAS DAY
