Board of Directors Meeting Agenda - June 20, 2019

The Dobson Association, Inc. Board of Director’s Open Session Meeting La Casita Recreation Center, Grande Room, 2719 s Reyes, Mesa, Arizona 85202 Thursday, June 20, 2019 @ 7:00 pm I.

7:00 pm- Open Meeting-8:30 pm End of Meeting-Agreed by the Board of Directors a. Pledge of Allegiance b. Roll Call-Establish Quorum c. Conflict of Interest of any Board Member and Recusal d. Microphone Adjustment

II.

Homeowner Comments-Limited to 15 minutes-any additional Homeowner Comments can be voiced after Board agenda is complete and before 8:30 pm a. b. c. d.

The Board is not aware of Homeowner subject matter The Board may provide an answer if one is known The Board has the ability and is required to correct any misinformation Homeowners not able to speak at the previous session are given a priority based on the following: i. Comments not previously expressed by the homeowner ii. Repeat comments at the end of the meeting if time allows

III.

President’s Comments-3-5 minutes

IV.

Approval of Board of Director’s Minutes May 16, 2019 Minutes

V.

Community Manager’s Report 3-5 minutes

VI.

Committee Reports-3 minutes each a. Budget & Finance Committee-Jeff Brosman

VII.

b.

Master Planning Committee-Ron Ricci & Mike Kassel

c.

Architectural Committee-Louis Thiele-absent

d.

Marketing Committee-Louis Thiele-Absent

e.

Water Management Committee Chairperson Ron Magaw-BoD Liaison Gary Smith Board

f.

Lake Habitat Committee-Gary Smith

g.

Ad/Hoc Committee-Jeff Brosman

h.

Recreation Committee-Chairperson Jesse Wright, BoD Liaison Joan Long. Allen Johnson, Ben Smith

Unfinished Business a. Motion: Saratoga Tennis Court Refurbishment (Reserve Study Project) b. Motion: Laguna Park playground equipment (Reserve Study Project)

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VIII.

IX.

New Business a.

Motion: Financial Recommendations: i. Transfer up to $450,000 from operating to reserves ii. Increase investment limit to $4.5 million

b.

Memorial Bricks- Existing Memorial Plaques from all locations on the Ranch i. No Charge for a replacement of Existing Memorial Plaques until December 31, 2019.

Beginning January 1, 2020, there will be a charge of the prevailing cost to the Ranch for a Memorial Brick to be installed at Sunset Plaza.

Or ii. There will be no charge for a Memorial Brick replacement installed at Sunset Plaza as of June 20, 2019 from Existing Memorial Plaques on the Ranch installed prior to June 20, 2019.

c.

Motion: Memorial Policy update memorial Section to the Policy Document Changes

d.

Motion: Sunset Plaza Rental

e.

Motion: DRAC Charter

f.

Motion: Reserve Projects for approval at both the B&F and Board meetings i. Saratoga Seal Coating ii. La Casita Seal Coating

g.

Motion on how to move forward: Video Recording of Open Sessions

Discussion: a.

All document changes go to Ad/Hoc Policy Committee, a sub-committee of the Board for review and recommendations, then return to the committee prior to going to the Board for approval.

b.

Boat Slips on Lake 7-there are 2 slips on lake 7 that haven’t had a boat in them for some time. I understand that the boat at one of them caught on fire, and was totaled. We might consider a policy for all slips, regardless of the lake…. And maybe we push it to 6 months of no use so we can account for our seasonal neighbors. I would like to talk about the boat slips that people are paying for on lake 7, but that aren’t being used. Maybe consider a policy that, if a slip isn’t used for 3 months, that it’s forfeited?

X.

Continuation of Homeowner Comments if time allows:

XI.

8:30 pm Adjournment

Tracking of Board Items: Awaiting Action for Board Agenda a. Workshop with Mulcahy about CCR/Guidelines/ Enforcement for Resident understanding i. Dobson Ranch Architectural Guidelines-on hold b. FOB replacement exit plan

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