PAGOSA LAKES NEWS Winter 2019• Vol. XLIV
Notice of owner budget meeting
Photo by : Pattie Copenhaver plpoa.com
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Our Vision: To be the best POA in the nation by enriching the lives of our residents, protecting property values, providing sound financial management and creating a harmonious, well-maintained and beautiful community. Our Mission: To protect property values, further and promote community welfare, protect and enhance the civic, social and recreational interests of PLPOA Owners.
BOARD OF DIRECTORS
Bruce Jones Jr., President - 2020 Joe Margraf, Vice-President - 2020 Steve Schwartz, Secretary - 2019 Marilyn Stroud, Treasurer - 2020 John Janowski, Director - 2020 Alynette Farly, Director - 2020 Candice Kelly, Director - 2021
PLPOA COMMITTEES
Finance Committee - Al Jenab, Chairperson Parks, Trails & Outdoor Recreation Kurt Raymond, Chairperson Lakes, Boat & Fish - Roger Flynn, Chairperson Recreation Committee - Jessica Peart, Chairperson
plpoa.com • 970-731-5635 M-F 8:00 a.m. – 5:00 p.m.
SPECIAL OWNERS MEETING The General Assembly of the State of Colorado has passed House Bill 18-1342 which became effective July 1, 2018. This statute added a section to the Colorado Common Interest Ownership Act (“CCIOA”) Section 303(4)(a) which requires that pre-Colorado Common Interest Ownership Act (“CCIOA”) communities, i.e. communities formed prior to July 1, 1992, comply with the budget veto process now added in CCIOA. The statute contains a budget veto process that requires the board adopt a budget, provide a copy of this budget to the owners and set a meeting with the owners to provide an opportunity to veto the budget. If the veto fails then the budget passes. However, if the budget is vetoed the last budget that passed will remain in effect. In order for the budget to be vetoed, a majority of all owners must approve to veto the budget. For PLPOA, this means that a total of 8,932 owner votes are needed to veto the budget at the meeting. In order to comply with the above mentioned state statute, PLPOA has set an owners meeting for the opportunity to veto the budget on January 26, 2019 at 9:00 a.m. in the Clubhouse on 230 Port Ave., Pagosa Springs, CO. Owners can view the 2019 budget on the website at plploa.com. If you are unable to attend the meeting, you may vote by proxy. Voting Instructions: You may vote in person at the special budget meeting or vote absentee by going online to http://plpoavote.com with your access code that was sent via email or U.S.P.S. In either case, you must have been a “Member in Good Standing” for inclusion on the voter list certified November 27, 2018, sixty (60) days prior to the vote. Online Voting will be available from 5:00 p.m. on December 28, 2018 through 10:00 a.m. Saturday, January 26, 2019. If the Association has your email address on file, you will receive an email with your voter access code and instructions. If the Association does not have your email, a voter access post card will be mailed to you via U.S.P.S. Other voting options consist of calling by phone or paper ballot in which you would call 844-797-4575 (M-F, 7am-4pm MST). Please have your access code available when you call. 2019 BUDGET REVIEW MEETING FOR OWNERS On Saturday, January 12, 2019, PLPOA will host a meeting to present the 2019 budget to all owners for them to better understand and provide a chance for them to ask questions. The meeting will begin at 5:00 p.m. at the Administrative Building on 230 Port Ave.
2019 Budget Summary By General Manager Allen Roth, CMCA®, AMS®, PCAM® As required by the Bylaws, the Pagosa Lakes Property Owners Association Board of Directors adopted the 2019 budget for the association at their regular meeting on December 13, 2018. The 2019 annual assessment has been set at $255, which is a $25 increase. This is the first increase after three years. The total operating budget is $2,191,636. The Reserve expenses are set at an additional $161,182 and the Capital Improvement Funds are at $130,345. The budget amount for the Operating, Reserves and Capital funds is $2,483,163. Property owner's assessments account for only $1,576,410, or 58.5 per cent of the income. Time-share owner dues account for 10% while a myriad number of other methods of income including funds generated from our recreation amenities, community events and service fees account for the remaining 31.5%. This budget was adopted after 3 separate Board meetings and hours of work by the Directors, Finance Committee members and staff. The Finance Advisory Committee worked closely with staff during the formation of the budget. Meetings over the past year by other Committees of the board to include the Parks and Trails, Lakes and Fisheries and the Recreation Amenities committees also worked hard to produce specific and sound recommendations to the board. The 2019 budget comes as a result of many hours put into proper planning for PLPOA in the years to come. The Board of Directors approved the PLPOA’s first ever Strategic Plan with the purpose to establish goals and objectives, create a guide for current and future community leaders, create a tool to focus and simplify short and long-term goals, identify desired projects along with funding sources, annual schedule implementation and to identify financial and staff resources that need to be allocated. This plan has provided direction for the Association’s future. As a result of the development of the Strategic Plan, a Capital Improvement Funding Plan was developed. Based on owner surveys and meetings, a prioritized list of capital improvements were developed. Estimates to construct these facilities were obtained and with the assistance of the Finance Advisory Committee, a plan was developed dictating the necessary funds to be set-aside each year to obtain funding for each project. This contributed to the budget increase as the amount of money necessary fulfill the capital improvement funding plan required more contributions to each fund. Another step taken was the updating of the Reserve Study. A reserve study is a complex document that projects when numerous major components—like a roof, furnace or piece of maintenance equipment—will need to be replaced, what they will cost and how much the Association needs to set aside each year to pay for the various components at the necessary time. Preparing it requires a unique combination of specialized engineering knowledge, a keen understanding of financial projecting and savvy investing skills.
reduce long-term costs of maintaining common property and increasing curb appeal. The study update also fulfills the board’s fiduciary responsibility, supports board decisions on replacement projects and saves hours in budget meetings regarding reserve replacements. These plans provide a basis to improve, protect and preserve and enhance the assets of the community and promote the community’s welfare and account for increased inflationary pressures for the foreseeable future. The 2019 budget break-down is as follows: •
Capital Improvement and Reserve Funds (for improvements to and major repairs and replacement of existing capital assets, such as our buildings, recreation center, lake improvements/docks and parks and trails and new construction) = $291,527
•
Administration (overall administration and accounting, Insurance, human resources, legal, property owner records, market fund accounts, licenses & certifications, elections, computer tech and postage) = $642,856
•
Community Standards (administration of property owner applications for improvements/construction, covenant enforcement and community enhancement) = $414,775
•
Property & Environment (management and maintenance of buildings and grounds, including the lakes, parks and trails) = $547,452
•
Recreation Center (management, maintenance, utilities and programming for the recreation center campus) = $481,553
•
Lifestyle & Communications (recreation programs & events, clubhouse rental, clubs, website, newsletter, eblasts, brochures, software programs, Board packets & Annual ballots)=$60,000
•
Utilities (electricity, natural gas, telephone, internet and waste collection for all property other than the recreation center) = $45,000
What do my due assessments pay for? Department of Community Standards Department of Property & Environment Department of Administration Department of Lifestyle & Communication Department of Recreation & Amenities Utilities minus the Rec Center Cover the cost of those who do not pay General Reserves Trails Reserves Capital improvements
Updating this study will benefit PLPOA by providing more consistent budgeting, deter or minimize special assessments, 4
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$42 $53 $63 $4 $1 $6 $12 $39 $7 $28
Why the increase? The Association is no different than any other organization in that it is subject to rising costs each year to maintain its operations. Inflation is rising and with that costs. Insurance has increased over 16% in the last two years even with bidding it out. Utilities, supplies, services, equipment and more continue to increase. Lot consolidation has reduced the number of lots paying dues. The Association has decreased by 100 lots over the past three years. The population is increasing rapidly with almost 300 new homes approved for construction over the past three years. This means more use and demand on facilities and services. Another major reason is the Development of a Strategic Plan has provided the Association direction and to properly plan for the operational, reserve and capital needs of the community as well as its desired objectives. This budget is a result of that planning and every dollar has a purpose to meet the objectives and to secure the Association’s financial standing for the future.
2019 Budget Summary- Pagosa Lakes Property Owners
INCOME-Administrative Services Association Dues-PLPOA Association Dues-Time Shares Reserve Transfer - General Reserve Transfer - Trails Maintenance Capital Fund Transfer-Parks & Trails Capital Fund Transfer-Recreation Capital Fund Transfer-General Improve Uncollectable Assessment Admin fees TOTAL ADMIN INCOME
Community Standards Property & Environment Community Lifestyle Recreation Amenities TOTAL DEPARTMENT INCOME TOTAL OPERATING INCOME
251,685 -278,440 -48,000 -60,345 -87,500 -50,000 -80,000 187,200 1,411,010
111,302 164,800 30,050 474,474 780,626 2,191,636
DEPARTMENT EXPENSE Administrative Services Community Standards Property & Environment Community Lifestyle Recreation Amenities Utilities other than Rec Center
We recognize that our community is very diverse in terms of types of properties and economic means. Since Colorado law requires that owners must share the cost of operating the association equally, we are doing everything we can to keep the annual assessment as one of the lowest in the nation for an association of our size. You can review a copy of the 2019 Budget online at www.plpoa.com.
Capital Fund - Parks & Trails Capital Fund - Recreation Capital Fund -General Improvements
1,576,410
DEPARTMENT INCOME
The PLPOA, like other common interest communities, is required under state law to do certain things, and under our Declaration of Restrictions is obligated to preserve, protect and enhance the community assets. The PLPOA is a large community (21 square miles) which has within it a number of community assets that need to be maintained and when their useful life ends, replaced. The Association is also contractually obligated to safeguard the quality of the entire community by upholding the standards developed to enhance and improve property values. When developing a budget, every association must identify mandatory expenses as well as those that are discretionary. When considering those that allow the Board to determine the level of service, the Board is required by law to consider the welfare of the community as a whole - today, next year and in the years ahead.
Reserve- General Reserve - Trails Maintenance
FY 2019
TOTAL OPERATING EXPENSE NET OPERATING INCOME
642,856 414,775 547,452 60,000 481,553 45,000 2,191,636 0
Income 278,440 48,000
Expense 167,182 0
Net Contribution 111,258 48,000
60,345 87,500 50,000
80,345 50,000 0
-20,000 37,500 50,000
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News From the Department of Community Standards By Community Standards Manager, Karen Katsos The mission of this department is to monitor and uphold the standards and rules for all properties within Pagosa Lakes. We take great pride in providing exceptional service to our members. Please give our office a call, (970)731-5635, if you have any questions regarding the standards for improvements or rules in regards to properties. We are happy to help. With the multiple devastating wildfires that have occurred the past two years in California, we are trying to learn all we can to avoid a situation like that here in Pagosa Lakes. Most of the homes that have survived the wildfires were the homes that had defensible space surrounding them and the owners took care to have no flammables near or against their homes. We strongly encourage all property owners to do fire mitigation on their property. Wildfire mitigation information has been provided to our members throughout the year on our weekly email newsletter. (If you are not getting the weekly email newsletter, please contact Jen at 970-731-5635 extension 210. She will help you get set up.) We encourage all property owners to do all they can to make this community a safe place to live and own property. Please visit our website
to get more information on wildfire mitigation. Contact our office or visit www.wildfireadapted.org for more information and programs that are available. Tree removal permits are free from our office, but a Written Request must be submitted (It’s a short form). We do not turn down requests for fire mitigation projects. Consideration of our neighbors leads to harmonious neighborhoods and happy neighbors. Issues with dogs, glare from exterior lighting, trash being left out, are some of the issues we hear about regularly because these affect a neighbor’s ability to enjoy their own property. Treat others as you would like to be treated. The impacts generated by vacation rentals are becoming some of the most common complaints we are hearing about in our office. In an effort to help with this issue, an abbreviated list of Neighborhood Rules, specifically edited for vacation rentals is available on our website. Archuleta County is now requiring all vacation rentals to obtain a permit from their office. Please see our website for more information. (See “Living in PLPOA”)
Properties Deserving of our Recognition for Exceptional Maintenance:
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E NV I RO M E N TA L N E W S By Property and Environment Manager, Larry Lynch
2018/19 Lakes Summary The 2018 year will be one we remember for quite some time. One of the worst drought years in recent memory and one that definitely affected our lakes. Southwest Colorado (and Archuleta County specifically) was in condition D1 and D2, extreme and severe drought, for several months during the summer, coupled with a miserable snowpack and runoff in the 2017/18 winter. Conditions were quite tough in the late summer and early fall with lake levels lower than they have been since the 2002 drought year along with warmer than normal water temperatures and an increase in aquatic algae. The big difference maker was the fact that Stevens Lake was enlarged around 2005 which allowed the PAWSD to drop water into the lower three Lakes (Pagosa, Village and Forest) most of the summer which mitigated the effects to some degree as far as lake levels in those 3 lakes. Hatcher, however, is out of that loop being isolated at an elevation and drainage separate from Stevens Reservoir and at one point was nearly 6 feet below spill. PAWSD is currently running approximately 5 cfs of water into Hatcher from the Dutton pipeline diversion (Four Mile Creek) which was turned on in early November and the lake has come up a couple feet. It is anticipated that with anything close to normal snowpack and winter moisture along with the Dutton diversion supply that the lake will completely fill over the winter and spring. It is our hope that drought conditions in 2018 were an unusual event and that the coming year will see improvements, however, current scientific evidence suggests that dryer than normal conditions may be something that we have to deal in the coming years in the western U.S. due to the effects of climate change. Whether you agree with that or not the fact remains that we are going to have to really watch our water supply and usage in the coming years. Some good news for Hatcher area residents and lake users, the PAWSD is planning to make a significant upgrade to the San Juan Water Treatment Plant this winter by installing an ultraviolet light water treatment system in the plant which will allow for water to be taken directly out of the San Juan River and treated for community use. It is anticipated that after the upgrades take place the San Juan Plant will take over supplying approximately 75% of the Pagosa Lakes community water supply which would reduce the demand on Hatcher Lake significantly and should improve water level maintenance in the lake through the coming summer and coming years. As for the fun part of the 2019 lake programs, we are looking forward to a great year on the lakes. Fishing and boating permits for the 2019 season are available and can be purchased at the Administration Offices in Vista or at the Recreation Center. We are fully budgeted to implement early season fish stocking beginning in April and will continue to stock the lakes through June. By the time you receive this newsletter ice fishing season will have kicked off and there are some great opportunities on the lakes to enjoy 12
landing a trout, bass or perch through the ice. If conditions permit we will be sponsoring a winter ice fishing tournament in the early part of the year. A scientific fishery survey of the lakes was conducted this past fall in early October where a professional fisheries consultant out of Longmont, CO came down to survey the fishery and lakes. The results of that survey are on the PLPOA website. I would encourage any of our anglers to check that out, some good information regarding the conditions and make-up of our fisheries.
Association staff taking advantage of low lake levels in October excavating and improving the Piedra side boat ramp at Hatcher Lake.
The finished ramp now has much improved grade and depth which will allow for much easier launch and load. The floating boat dock will be installed on the left side of this ramp in the spring.
Parks &Trails Projects 2019 The Association will be moving forward in implementing the Parks and Trails 7-Year Master Plan in 2019 with several planned projects that the Board of Directors approved in December. We are funded to begin design and engineering on a key segment of the trail system, a separate pedestrian foot-bridge at the North Pagosa Blvd and Village Lake dam site (to be constructed adjacent to the existing vehicle plpoa.com
bridge). Engineers will begin design and layout for the 8 foot wide foot bridge and a 1000 foot concrete sidewalk across the crest of the dam allowing for a key connection in the North Pagosa Blvd multipurpose pathway. Construction of this segment is planned for 2020. Additionally, the Association has been working closely with the Town and County to construct a new trail on North Pagosa Blvd from the Village Drive intersection all the way up to Pagosa Mountain Hospital on South Pagosa Blvd. This trail may be constructed as soon as this year or next depending on costs and bids. It would be in conjunction with a joint Town and County re-design and construction project on North Pagosa Blvd between Highway 160 and Park Avenue that would reconfigure many of the turn lanes and entrances in that stretch, eliminating a couple of hazardous commercial business access points and creating new, safer turns.
Long time Pagosa Lakes resident John Unger displaying a large rainbow he caught and released this past fall at Hatcher Lake.
Winter Fun For those owners looking for some outdoor winter fun close to Pagosa Lakes this winter check out the nordic trails at Cloman Park near the airport that will be groomed for classic and skate ski this winter by the Pagosa Nordic Club. There are also designated and signed snowshoe trails in Cloman Park. The Forest Service will be grooming cross country ski trails at Coyote Hill as well as a 4 mile long groomed fat bike trail in Turkey Springs that can be accessed at the large parking area on Piedra Road by the cattle guard just north of Hatcher Lake.
Lastly, the board has approved construction of the Highlands Park project on lots 1,2 and 3 in Martinez Mountain Estates. This is the property where the sewer lagoons were located for many years near the Hatcher and Highlands area on North Pagosa Blvd. Planned improvements in 2019 will include the construction of a driveway and small parking area toward the rear of the property; a pad and picnic table; a kids playground that will include a slide, kids jungle gym, swing set and appropriate border and fall surface. This project was recommended by the Parks and Trails Committee and approved by the board of directors after 2 community meetings showed a strong interest in seeing this park developed. Some concerns about noise and privacy are being addressed in the design of this park. The parking area and playground are going to be located all on the central property of the 3 lots and in the back/rear of the property on a hillside and crest that is screened from the road by a very nice Ponderosa Pine stand and forested area. A gate and trail connection to the Turkey Springs Catamount Trail will also be constructed and has been approved by the Forest Service. plpoa.com
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PAGOSA LAKES WELCOMES THE NEW RECREATION AND AMENITIES MANAGER Hello residents of Pagosa Lakes Property Owners Association!
we offer to the community, I will always welcome new ideas and feedback from residents. If you have ideas on how we can improve what we offer the community, please stop by my office at the recreation center.
My name is Robert Buck and I am thrilled to be the new Recreation Manager for PLPOA! When this opportunity presented itself earlier this year, I can’t tell you how excited I was at the possibility of relocating to this beautiful area and being able to help serve such a wonderful community. My family and I had always dreamed of making a move like this. Now that this dream has become a reality, it is even better than we imagined. The community and members of Pagosa Lakes Recreation Center have been very welcoming and my family is happy to call Pagosa Lakes home. I truly don’t believe my wife and I could have found a better place to raise our children. Being a family who basically lives outdoors, we are excited to experience everything this area offers. From skiing at Wolf Creek to fly fishing on the Piedra, I doubt we will ever run out of things to do! With a diverse background in parks and recreation and health and wellness programming, I am excited about what the future holds for the Recreation Center and the Department of Recreation Amenities. With such a wonderful facility and community to work with, I believe we have the opportunity to create something special. Recreation looks different to each one of us and the goal of the Department of Recreation Amenities is to serve as many residents of PLPOA as possible. As our department looks to expand what
Pagosa Lakes Recreation Center Fitness Class Schedule
Monday 6 am
Tuesday
Wednesday
Thursday
Spin X
Friday
Saturday
Spin X
7 am
C l ass S che du le
8am
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Senior Fitness
W.O.W
Senior Fitness
CORE and Flex
Spin/Strong Arms (8:30am)
9am 10 am
Yoga
Yoga
(9:45am)
(9:45am)
11 am
Winter Sports Con.
Winter Sports Con. (11:15am)
12 pm
Spin/Strong Arms
Turbo Spin (12:15pm)
(11:15am)
Spin/Strong Arms
Turbo Spin (12:15pm)
1 pm 4 pm
Spin/Strong Arms
Spin/Strong Arms
5 pm
Ski and Ride Con. (5:30pm)
Ski and Ride Con. (5:30pm)
(4:30pm)
(4:30pm)
plpoa.com
Spin/Strong Arms
Sunday
UPCOMING PLPOA EVENTS Jan. 18, 2019 Back Country Film Festival Feb 28, 2019 New Owners Orientation April 13, 2019 PLPOA Easter, Event April 27, 2019 Earth Day & Owners Appreciation day June 15, 2019 Spring/Summer Flea Market July 27, 2019 PLPOA Annual Meeting CLASSES & CLUBS (walk in’s welcome) Line Dancing: Monday and Wednesday at 9:30am Yoga: Tuesday 10am Drum Circle: Tuesday at noon Let’s Dance: Tuesday 7pm Wild West Square Dancing: Wednesday 5pm High Country Square Dancing: Sunday 2pm (call for availability) Ladies Canasta: Monday 1pm Ladies Mexican Train Dominos: Wednesday 1pm Ladies Bridge: Friday at noon
AT THE PAGOSA LAKES CLUBHOUSE FRIDAY, JAN. 18, 2019
Doors open at 6:30pm, Show starts at 7:00 Tickets are available online or at the door. $12 CMC members, $15 non-members.
If you are interested in more information on the below private clubs and classes offered at PLPOA call 970-731-5635 ext. 210 Pagosa Peace Makers Quilting Guild, the San Juan Outdoor Club, concealed weapons course, Firewise information, Veterans memorial park, Habitat for Humanity, Rotary, and Avalanche training.
Class Descriptions
Yoga- A well-rounded, comfortable yoga flow class designed to decrease mental and physical stress while developing strength and flexibility within the body and mind. Feel free to move at your own pace. Modifications for beginners and options for advanced practitioners provided. Instructor: Roz Spin/Strong Arms- Hill climbs, sprints and interval training incorporating a smokin’ upper body workout. Space limited. Instructor: Eileen Anderson Spin X– Great calorie burning cardio workout! Athletic/performance-based training for speed and endurance. Low-impact, all abilities welcome. Space limited. Instructor: Theresa Snyder Ski and Ride Conditioning– For men and women. Increase your strength, stamina, balance and flexibility. Instructor: Debbee Tucker W.O.W.– Small group training class. Limit 8-10 people. Steady pace, strength, balance, full body, modifications available! 45 minutes. Includes TRX training. $7/class or $60 for ten-punch card. Instructor: Theresa Snyder CORE and Flex– AB/CORE work plus flexibility. 45 minutes. If you have reached a plateau in your training, try adding this to your routine. $7/class or $60 for ten-punch card. Instructor: Theresa Snyder *Classes are subject to change. Please visit plpoareccenter.com for more information and to find the current class schedule.
C l ass D es cr ipt i ons
Senior Fitness– A total body workout focusing on getting in shape through various exercise formats. Includes modifications as needed. Instructor: Debbee Tucker
230 Port Ave. Pagosa Springs, CO 81147-9486
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