General Policies and Procedures

Admissions

Financial Policies

Attendance

Toilet Training

EC students must turn the appropriate age for their specific program by August 1st of that school year (eg- A child must turn two before August 1, 2023 to be enrolled in the Twos program for the 2023-2024).

TPCS students are automatically re-enrolled each year, however, EC families must still choose their class selections each year This opportunity will be emailed directly to EC families from EC Admissions (amontgomery@tpcs.org).

❖ After the first of the calendar year the Admissions Department will set a deadline for unenrolling students Families must adhere to this deadline in order to receive a refund of their initial enrollment deposit

TPCS Financial Policies

On the occasion when school must be missed due to illness or family emergencies The EC follows these guidelines concerning school attendance:

Absences: Please email your child’s teacher in the event of an absence If the child has contracted a communicable disease (e g , chicken pox, strep throat, measles, scarlet fever, lice, etc ), please also alert the school nurse (nurse@tpcs org) of the illness

Students enrolled in the Threes and Pre-K programs at Traders Point Christian Schools will need to be toilet-trained before the start of school in August This falls in line with Indiana's Early Learning Foundations (p 50) and is the best practice in allowing intentional student supervision and facilitation of the educational content of our program Please refer to EC Toilet Training Policy for more information about how we can partner with you in achieving this milestone

Arrival and Dismissal Guidelines

● No parking in front of the Main Entrance of the building due to safety and fire codes.

● Arrival and pick-up times are short and sweet! Please email the teacher to schedule a meeting if needed

● Children should be supervised inside TPCC and the EC

● Teachers and the EC office should be contacted in advance if a student needs to leave school early

● An unknown or unfamiliar person picking up a student will be asked to show ID and their name verified in Parents Web before a student is released

Arrival and Dismissal Schedule

Arrivals: Before Care (7:30-8:15 AM): Parents/guardians may enter the EC area through the TPCC main entrance and proceed to room 120 to sign your child in

PBL/Twos (8:30): Parents/guardians will enter through TPCC Main Entrance and advance through the “Birth to Kindergarten” doors You will drop your child off at their appropriate classroom Teachers will be present in their classrooms to welcome students

Threes/Pre-K (8:30):* Parents/guardians will park in the parking lot outside of entrance #2 and walk students to their appropriate classroom Please do not park or leave your vehicle unattended in the circle drive Teachers will be present in their classrooms to welcome students

*For families with siblings in the EC program please drop off the youngest child first then walk around to the older sibling’s classroom

Dismissals:

PBL/Twos (1:30 & 3:30): Parents/guardians will enter through TPCC Main Entrance and advance through the “Birth to Kindergarten” doors to their child’s classroom. The “Birth-Kindergarten” doors will be opened for dismissal only.

Threes/Pre-K (1:30 & 3:30):

● Park along the half circle drive between entrances 2 and 3

● Pull up in double rows, facing toward entrance 3

● Display your child’s name from the rearview mirror (pant/skirt hangers work great)

● Stay in your car as your child is being placed inside by a staff member

● Children will only be placed in the passenger side of your vehicle

● Cell phones should not be in use during the dismissal process

● For children needing assistance with their car seat/seat belt pull forward into an empty parking space after the dismissal process.

*Late Fee Policy: Students who are not picked up by their designated 1:30PM or 3:30PM dismissal time will be charged a late fee of $20 00 per student for each fifteen minutes past dismissal time

Before and After School Care Before Care:

● Hours are between: 7:30-8:15AM

● Only available to students who are pre-registered

● Food items such as breakfast, snacks, and drinks are not permitted

After Care:

● Hours are between: 3:30-5:30PM

● Only available to students who are pre-registered

● Late fee Policy:

○ Students who are not picked up by 5:30PM will be charged a late fee of $20 00 per student for each fifteen minutes past 5:30PM

○ Three late pick-ups may result in loss of privileges to our After Care program.

Aftercare Dismissal: Parents/guardians enter the EC area through the TPCC main entrance and proceed to room 120 to sign out their child(ren).

Communication

FACTS Family Portal

● View information about your child

● Update your child’s emergency information

Family Portal Edits Changing your information in the FACTS Family Portal

Parent Square

Parent Conferences

● Send and receive school and class information

● View pictures and files

● View school wide, group, and athletic calendars

● Sign up to volunteer

● Schedule parent-teacher conferences

● Direct message your teachers, staff, and parents

ParentSquare Handbook Insert

● Parent/Teacher Conferences will be held the week of Thanksgiving Break

● A spring conference will be offered at the parent or teacher’s request

● Additional conferences throughout the year can be scheduled by the parent or the teacher, as needed.

Support Services

We recognize that each child is a unique blessing from God with their own strengths, interests, and challenges. In order to meet the needs of your child best, please inform your child’s teacher of any challenges that might impact his/her time at school

The EC staff will inform families of any observed developmental delays that may need additional support. Educational Professionals from Boone County Joint Service may be consulted with permission from parents or guardians

Family Service and Engagement

The Family Service Agreement (FSA) promotes family involvement at TPCS by serving and engaging within the school community.

Record Engagement Hours Here

Parent Teacher Fellowship (PTF)

Hours are earned by acts of service (moving EC furniture, concession stand workers) and engagement (parent conference, PTF activities)

EC enrollment of

15+ hours = 10 FSA hours required (buyout fee $100)

10-14 hours = 5 FSA hours required (buyout fee $50) Family max = 25 hours

Hours are calculated June 1st - May 31st Unserved hours after May 31st will be charged $15 per hour.

It is the mission of Traders Point Christian Schools PTF to establish and nurture relationships between parents, students, and teachers by providing opportunities for fellowship and engagement as a school community Our meetings and events are listed on the master calendar.

To learn more about serving through PTF, simply attend a meeting or send an email to ptf@tpcs org

Problem Solving using the Matthew 18 Principle

Social Media

Health and Safety

Health Records

It is the policy of the TPCS to approach concerns through the application of the Matthew 18 principle found in Matthew 18:15-17.

Learn more about Traders Point Christian Schools at www.tpcs.org Instagram: @traderspointcs

Facebook: Traders Point Christian Schools

Each child is required by state health codes to be properly immunized against diphtheria, pertussis /whooping cough, tetanus, measles, mumps, rubella (German measles), hepatitis B, chickenpox, and meningococcal disease. The State Board of Health may expand/modify the list of communicable diseases that require documentation of immunity

● Student immunization records (or a religious objection document) are due by the first day of school

● Children previously enrolled in the school will have their immunization records kept on file

● New immunization records need to be completed as students enroll in early childhood classes, kindergarten and sixth grades or if the student is new/transferred into any grade

● Each child enrolled is required to have a health history completed by the parents and/or physician at the start of the school year

● All Health Record/medical forms are available on the TPCS website under parent/forms/medical and other forms.