The Education Exchange Conference Guide

Conference Booking Guide 2022

The Education Exchange is a Conferencing and CPD Centre in West Yorkshire specialising in bringing like-minded individuals together to share ideas and lift the North out of Educational poverty.

Based within minutes of all major motorway links and offering an array of versatile spaces which can be tailored to suit your requirements, our impressive auditorium and accompanying breakout rooms offer space for up to three hundred delegates in our purpose built venue.

With free parking and designated entrance, all spaces are equipped with the latest in technology, including free Wi-Fi, video conferencing and presenting facilities as standard.

We offer individual room bookings as well as day delegate rates and for those who want an opportunity to extend conversations outside the board room, delegates have access to our brand new café; here you will find laid back luxury and outdoor seating, as well as frothy coffees and light snacks to enjoy (surcharges apply in café).

All your boxes ticked:             

Flexibility for your event as required inc. lighting to fit your theme Dedicated event support Level access for easy load in and set up Access to Wi-Fi everywhere in the building Separate outdoor space within the centre grounds Seating for up to 300 people Access to café Breakout rooms Floor to ceiling windows create a light and inviting atmosphere Toilets on each floor Lift access Designated disabled parking Discounted rates for third sector organisation

We look forward to working with you to plan your next event.

Day Delegate Rates

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Day delegate rates include:  Welcome refreshments inc. filtered coffee, variety of teas and individually wrapped biscuits (inc. gluten/vegan/dairy free alternative)  Morning / afternoon refreshments  Lunch ( Several menu options available )  Free Wi-Fi  Paper / pens  Use of lectern, microphones and PA system, projector screens, flip chart and pens  Designated contact to ensure smooth running of the day  No additional room hire charges *third sector organisations will receive a discount of 25% on all delegate day rates

Self Service These menus are available as a food delivery and do not include any service.

They are available for minimum numbers of 50 delegates.

Day Delegate Package A £19.95 per person

A selection of hearty sandwiches A mixture of white & brown bread, packed with a variety of fillings & salad.

2 pieces of chunky wraps filled with tender pieces of marinated meats & vegetarian fillings.

All with a medley of open cut sandwiches & bread rolls filled With Ham, Turkey, Cheese &Tuna with salad garnish.

Homemade sausage & cheese rolls Fruit platter / cake selection *Vegan, gluten & dairy free options available

Day Delegate Package B £24.95 per person

Chargrilled chicken, pesto & rocket wrap Mature cheddar & pickle and on white bloomer Tuna mayonnaise with spring onions & cucumber on granary Balsamic roasted beetroot & goats cheese tart (v) Kettle chips / Fruit bowl Breakfast/extras can be ordered separately at the below prices: Dessert pot - £5.95 plus VAT Muffins - £2.60 plus VAT Yorkshire slice - £2.30 plus VAT

Served Options These menus include for food service from CGC Event Caterers and will include an event manager, waiting staff and chef.

They are available for minimum numbers of 80 delegates.

Chicken forestiére with wild mushrooms & tarragon Beef chilli with nachos, jalapeños & sour cream (gf) Day Delegate Roasted Mediterranean vegetable lasagne (v) Package C Thyme & rock salt roasted new potatoes (vg, df, gf) Fresh green salad with olive oil dressing (vg, df, gf) £33.95 per person Garlic ciabatta (v) Chocolate & salted caramel dessert pot Salad bowls Turmeric roasted cauliflower, rocket, black rice, flaked almonds, crunchy chickpeas (vg, df, gf) Day Delegate Chicken, green quinoa, black beans, avocado, soy & lime dressing (df) Package D Peeled prawns, fine egg noodles, mange tout, spring onion, sweet chilli, toasted cashews (df) £33.95 per person Baked sweet potato wedges (vg, df) Fresh fruit fingers & berry platter Breakfast/extras can be ordered separately at the below prices: Danish pastries - £2.60 plus VAT Piece of fresh fruit - £0.75 plus VAT Breakfast roll (crispy bacon or Cumberland sausage) with sauces - £4.30 plus VAT Dessert pot - £5.95 plus VAT Muffins - £2.60 plus VAT Yorkshire slice - £2.30 plus VAT

Allergies & Intolerances We have strict procedures in place for taking and preparing allergen orders, but you should be aware that allergenic ingredients are present on our premises and those of our suppliers.

Despite the significant efforts we go to, we cannot eliminate the risk of cross-contamination and therefore cannot guarantee that any of our dishes/products are 100% free of allergens. If you have any queries about this statement, please speak to a member of staff.

Throughout the menus you will see an indication as to whether the dishes are suitable for vegetarian, vegan, gluten free, dairy free diets etc. These are intended as a guide so if you have any dietary requirements amongst your guests, please do let us know so that we can suggest suitable alternatives. (v) (vg)

Vegetarian (gf) Vegan (df)

Gluten free Dairy free

Room Rates Our conference rooms can be booked per half day, prices as per the below: Auditorium Capacity up to 200 cabaret / 300 theatre style – £1,000 full day / £750 half day Breakout Room 1 Capacity 30 - £250 full day / £150 half day Breakout Room 2 Capacity 18 - £150 full day / £100 half day Breakout Room 3 Capacity 18 - £150 full day / £100 half day Conference Room Capacity 40 - £300 full day / £200 half day *catering can be requested when booking a room individually however minimum numbers will apply.

Please contact the events team for further information.

Refreshments Chilled water will be provided on all tables and will be refreshed during refreshment breaks.

Filtered coffee and a variety of teas available – refreshment breaks inc. biscuits.

Option 1 £3.95 (Half Day)

Arrival refreshments Mid-morning refreshments

Option 2 £4.95 (Full Day)

Arrival refreshments Mid-morning refreshments Mid-afternoon refreshments

Booking For all your booking requirements, please contact our Events Team who will be happy to help: Tel. 0345 245 0056 Email: info@educationexchange.org.uk

TheEducationExchange

educationexchange.org.uk

The Education Exchange Spawd Bone Lane Knottingley WF11 0EP

EducExchange