InVentry Secondary Education Brochure

INTRODUCING OUR LATEST FEATURES AND WHITE PAPER

THE NUMBER ONE SIGN IN & VISITOR MANAGEMENT SOLUTION FOR SECONDARY SCHOOLS

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Approved Contractors

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Registered to InVentry

Ltd © InVentry Sign

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FLEXIBLE SUBSCRIPTION PRICES AVAILABLE

WHO ARE INVENTRY

InVentry is a pioneer of sign in and visitor management systems and is trusted by over 8,000 schools across the UK. Our system transforms the efficiency of entry into your school and provides secure digital data on every entry or exit; giving you maximum traceability for staff, contractors and visitors. Our products are continuously developed in-house and provide a smart solution to site security and tracking - as well as offering schools an extra sense of security for the safeguarding of pupils.

WHY CHOOSE INVENTRY DBS & SAFEGUARDING MODULE

VISITOR PASS SYSTEM

InVentry acts as a single central record for all DBS checks. By using InVentry for your DBS checks you can ensure the safeguarding of all your students and immediately comply with Ofsted requirements.

Multiple badge options for visitors, including thermal and colour passes.

SIGN IN FOR SECONDARY SCHOOLS

20” TOUCH SCREEN MONITOR

SWIPE OPTIONS

The InVentry system is designed with both GDPR and safeguarding in mind. Our sign in software,

Integrated webcam, customisable front screen and widgets.

Fully customisable ID badges for staff. Swipe technology available includes; Paxton, MiFare, HID, UPC, barcode, QR code and biometrics.

MULTIPLE ENTRY POINTS

EMAIL STAFF NOTIFICATION

For sites with more than one staff entrance point, our Quickscan Touches will synchronise with your central database.

Notify staff when a visitor has arrived by email and/or SMS text message.

applications and equipment have been developed to be the most reliable of their kind.

ONE FULLY MANAGED SOLUTION We provide a fully managed solution, from software to purpose built hardware and technical support - we have you covered.

SECURE

ADVANCED

LANGUAGES

EVENTS MANAGEMENT

Know who is on-site at any given time.

Cutting edge software designed so anyone can use it.

Automated translation to any world language and custom questions are automatically translated without user interaction.

Ability to pre-book visitors into school events, such as parents’ evening or meetings.

Customisable email invitations can be created in the invitation builder.

PROFESSIONAL

TRUSTED

Create the right impression first time, every time.

With a 99.7% customer retention rate you can be sure we won’t let you down.

MULTI ACADEMY TRUST

FULL INSTALLATION SERVICE

Allows ‘Trust’ employees to travel across multiple sites using the same ID. Trust-wide reporting allows the generation of personnel reports across multiple trusted sites.

InVentry’s certified technicians will install the system, and configure the InVentry software to suit your requirements. Staff members will also be provided with a complete training session.

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System (MIS), allowing late attendances and early leavers to be added to your MIS in one click. Any doctor's appointments or reasons for leaving are recorded, leaving you with full transparency of who is on-site giving you accurate evacuation records.

MULTI ACADEMY TRUSTS (MATS)

OUTLOOK AND EMAIL INTEGRATION

STUDENT MODE

RFID CARDS

Whether your school is part of a Trust or a

InVentry now integrates with Outlook, Gmail

InVentry offers a full integration meaning you

Give staff and personnel their very own ID

multi-site secondary school and sixth form,

and other email providers meaning

can automatically add class lists from your MIS,

card and allow contactless entry across your

InVentry gives you the flexibility to manage site

appointments and meetings are added

ensuring time-consuming manual updates are

school.

access through one comprehensive solution.

straight into your inbox.

not required.

Staff roam between sites by flowing information between individual systems.

Events and pre-booked visitors added to Outlook and Email Calendars.

Group tracking module for quick sign in/out groups of students for school trips.

Staff are automatically signed out from an individual system when they sign into a new one at a different location.

Share personnel records across sites so contractors can be approved at a trust-wide level for all sites.

DOOR ACCESS INTEGRATION AND INSTALLATION The most comprehensive sign in and door access integration. Trigger door releases via an InVentry card reader, and sign into InVentry via

Send pre-booked visitor invitations straight to their inbox.

INVENTRY SCHOOL

Ability to record parent/guardian who Claire Roberts Admin Assistant

has collected the child.

STAFF

Claire Roberts Admin Assistant

Claire Roberts Admin Assistant

MULTIPLE ENTRANCE POINTS

PERSONALISED SCREENS

Allow for quick and easy staff sign in from

Customise your InVentry system to coincide

multiple entry points around your school

with the look and feel of your branding.

with our Quickscan units. Offer customisable reasons upon signing out too!

Get a personalised screen, including your brand colours and logo.

Quickscan units can be mounted almost anywhere on your site and at multiple locations.

your access control reader - all from just a single swipe!

Quick and simple sign in process by simply swiping a card on your InVentry screen or Quickscan unit.

Include your own declarations on screen when a visitor signs in.

CLICK HERE TO WATCH OUR QUICKSCAN IN ACTION

ACCESS INVITATIONS Allow pre-booked visitors to open entrance barriers and doors through

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Provide a custom time restriction on each invitation - whether it’s multiple hours or multiple days,

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HEALTH FEATURES

NEW FEATURES We’re always developing new ways to improve our products and ensure our customer experience is second to none. By introducing new features, we ensure that schools have the best version of InVentry they need to succeed.

WE INTEGRATE WITH

HELP ENABLE YOUR SCHOOL TO BECOME COVID-19 SECURE

Microsoft Teams

In response to the recent pandemic, we’ve developed lots of new features to enable your school to remain COVID-19 secure. These features include Capacity Management allowing you to set a maximum capacity and receive notifications when this capacity has been met, breached, and back to acceptable levels.

HEALTH DECLARATIONS n

Send COVID-19 health declarations to

EVAC REPORTS

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Once an evacuation has ended, receive reports of who was accounted for - sent straight to your inbox.

Those who declare that they're displaying symptoms will be unable to sign in or enter the building.

See the amount of time it took for an evacuation to take place, giving you the chance to improve your evacuation plan.

HOST READY NOTIFICATIONS PRE-BOOKED INVITATIONS

TEST AND TRACE

Manage the number of visitors in your

Test and trace visitors who have come

reception by only allowing visitors to

in contact with staff who have declared

enter the building when it is safe to do

COVID-19 symptoms.

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DOCUMENTS

Hosts can let visitors know when they

Notify those identified and ask them to

are ready for them - all at the click of a

self-isolate.

button.

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WHITE PAPER SITE INFORMATION

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Our White Paper includes guidance around reducing contact within your school, contact tracing and capacity management.

GOOGLE MAPS

QR CODE REQUEST A COPY OF OUR WHITE PAPER DURING YOUR DEMO

EX AND TRY G EN NS AGIN GULATIO N A E M GR ITE: UR S NCIN G YO DISTA RDIN -19 GUA OVID SAFE URING C D

INVENTRY ANYWHERE APP With the Anywhere App, you can use InVentry on the go. Quick, simple and easy to use!

Trigger evacuations and send an alert notification to staff via the app.

Steve Thompson - Ossett Academy

Allow staff to sign in remotely.

Sign in and out on the go via your device

“The risk of COVID-19 infection by touching pens and sign-in books has been removed by having an InVentry system that offers contactless sign in for staff and visitors. It's also saved us heaps of time! Before InVentry, our receptionist would be tied up signing a visitor in for around 2-3 minutes per person. Now, all they have to do is direct the visitor to the sign-in screen!”

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“It works really well – students that arrive late or leave early use InVentry to sign in or out and everything is automated back to iSAMS. If a bus is running late because of traffic we can have 50-60 students who need to be signed in. This was a huge undertaking previously, but it’s now completed in minutes. Having late marks integrated with iSAMS has saved our admin staff over an hour per day doing data entry.”

Ben Whitaker, Bury Grammar School

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Pre-book visitors and send a QR code to scan upon arrival.

“We love the ability to pre-book visitors and email them an invitation – this has improved visitor flow at our main reception with most visitors commenting on how professional the service is. The badges are produced to a high quality with a clear photo, meeting our safeguarding policy. On

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Easily see which staff are signed in at the press of a button.

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the rare occasion we have had to log a call, the InVentry technical team has been very quick to respond. I have no hesitation in recommending InVentry; the service has been excellent and has added to the professional image of our school.”

Denise Tarpey – Congleton High School

Scan QR code ID badges and cards for staff and visitors during an evacuation.

TRIP MANAGEMENT Organise field trips and residentials with peace of mind that pupil information is securely stored at the palm of your hand with the InVentry

CLUBREG With ClubReg, outdated paper registrations can now be a thing of the past! ClubReg provides staff leading extra curricular activities with a digital registration system that links the rest of the school.

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Access parent, dietary and medical information for each pupil quickly and easily during school trips.

Take registers from your phone of all pupils attending the trip, removing the need for pen and paper.

InVentry lets sixth former's sign themselves in and out, giving them that sense of independence that older students require. The software also tracks whether they are on-site or off-site in the event of a fire evacuation. Also allow AM/PM registration marks to be written back to your MIS!

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TO BOOK A DEMONSTRATION, PLEASE CONTACT US ON:

020 7661 7772 hello@n-pal.com www.n-pal.com