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Faculty of Agriculture

Residence Handbook 2016-2017

Contents Important dates.................................................................................. 1 Residence Community Living Guide Welcome............................................................................................... 3 Rights & Responsibilities.................................................................. 4 Whoâ€™s Who in Residence................................................................ 5 Dining Hall............................................................................................ 7 Residence Buildings at Agricultural Campus............................ 7 What to Bring to Residence............................................................ 8 Items Not Permitted in Residence............................................... 9 Appliances...........................................................................................10 Entertainment/Internet/WIFI Access/Telephone.............10 Decorating your Room................................................................... 11 Checking In & Out of Residence................................................. 12 Responsible Community Living................................................... 13 Getting Along with Roommates & Floormates.....................14 Room Transfers.................................................................................18 Residence Fees...................................................................................19 Emergency Procedures & Personal Safety...............................20 Residence Facilities, Maintenance & Cleanliness..................23 Receiving Mail...................................................................................26 Leadership & Involvement.............................................................27 Residence Events & Activities......................................................27 Orientation Week............................................................................28 Important Phone Numbers on Campus..................................30 Residence Code of Conduct â€“ Table of Contents.......33 Introduction & Foundational Principles...................................34 Application, Responsibilities & Standard of Proof................36 Policies & Regulations.....................................................................37 Process & Outcomes.......................................................................53 Appeals.................................................................................................59 Residence Agreement..........................................................62

Important Dates 2016-2017 September 2016 3

Residences open for new students

Residences open for returning students

Classes begin

Fall term fees due

1st night for overnight guests

October

TBA

December exam schedule posted

November

7–11

Fall Study Break

December

Classes end

TBA

Exams begin

TBA

Exams end

TBA

Residences close at noon for the holidays

(PLEASE NOTE – students are required to leave their residence 24 hours after their last scheduled exam. Please keep this in mind when making travel arrangements.) January 2017

Residences re-open for winter semester

Classes begin

Winter term fees due

February

TBA

20–24

April exam schedule posted Winter Study Break

April

TBA

Classes end Exams begin

TBA

Exams end

TBA

Residences close at noon

(PLEASE NOTE – students are required to leave their residence 24 hours after their last scheduled exam. Please keep this in mind when making travel arrangements.) 1

RESIDENCE COMMUNITY LIVING GUIDE

Welcome to Residence Life … and welcome to your new home! Whether you are joining us for the first time, or returning to our community for another year, you probably have a few questions. This handbook is designed to make your new “home” life easier by outlining our community’s expectations and letting you know more about the way we live in residence here at Dal. THE FOLLOWING FIVE PRINCIPLES SERVE AS THE FOUNDATION FOR A SUCCESSFUL YEAR FOR ALL INDIVIDUALS AND INFORM HOW WE LIVE IN THE DALHOUSIE RESIDENCE COMMUNITY: These principles apply to every individual living in COMMUNITY RESPECT ACCOUNTABILITY DIVERSITY SAFETY

residence and their guests, as well as Residence Life Staff and Residence Administration. For more information on the Residence Principles, please see page 34.

Rights and Responsibilities You have the RIGHT to an environment that is conducive to learning and academics. You have the RESPONSIBILITY not to interfere with otherâ€™s learning, education or academic success. You have the RIGHT to an environment that is safe and free from unwanted attention or harm. You have the RESPONSIBILITY not to engage in activities that could be harmful to the health and safety of those in your community. You have the RIGHT to a community based on mutual respect and acceptance; free from intimidation, harassment or discrimination. You have the RESPONSIBILITY to treat all members of your community with respect, acceptance and understanding. You have the RIGHT to privacy and an appreciation for individual choice and practices. You have the RESPONSIBILITY not to infringe or impose on the privacy or rights of others. You have the RIGHT to equality and the opportunity to participate fully as a member of your community. You have the RESPONSIBILITY to ensure equal opportunities for those in your community. You have the RIGHT to be heard and access support services through the appropriate university resources. You have the RESPONSIBILITY to be responsive and cooperative in all dealings with staff members following applicable processes, and to respond to their requests (including email correspondence) in a timely manner. You have the RIGHT to fair and unbiased service. You have the RESPONSIBILITY to understand all policies and regulations necessary for the residence community, and adhere to those rules found in the Residence Handbook. You have the RIGHT to live in an environment free of harassment and intimidation and be treated with respect and dignity. You have a RESPONSIBILITY to refrain from actions of harassment and intimidation and treat others with respect and dignity. This also means speaking up when you are aware of acts of harassment, intimidation or see others being treated with a lack of respect and dignity.

Who’s Who in Residence When you look around your residence, you’ll see many faces – both student and staff. We’d like to introduce your residence team and talk a little about their roles within your community. Residence Life Dons (RLD) •

Part-time professional staff that live in residence and develop educational, social, and personal growth programs.

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Train and supervise Residence Assistants.

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Advise and counsel students.

Residence Assistants (RAs) •

Student leaders who live in residence.

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Carefully selected and receive extensive training in maintaining community standards, community programming/ development and crisis management.

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Also trained in peer counselling but are not professional counsellors, but do their best to help you work through any difficulties and refer you to appropriate campus resources.

House Council •

Council members are chosen by students and represent YOU! They are available to hear your concerns, answer your questions, and listen to your ideas.

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Run many of the social activities and events in residences.

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Assist with Orientation Week events; organize fundraisers for charities and other fantastic social events.

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Host meetings that are open to all residents (check residence bulletin boards for dates and times of meetings).

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Has an Environmental Representative that oversees the residence recycling program.

Dining Hall/Food Services at Dalhousie Staff •

Chartwells, Dalhousie Agricultural Campus’ Food Services partner, prepares a wide variety of quality food options on a continuous dining basis.

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Open door policy for students – drop by their office anytime.

Residence Sustainability Representative (RSR) • A student staff member who works collaboratively with Residence Life Staff and the Office of Sustainability to raise awareness about sustainability issues and conservation in residence. •

Chairs the Green Residence Forum (GRF) and recruits members from all residences to participate in activities related to sustainability in residence.

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Provides leadership to student teams in the organization of Ecolympics and other sustainability focused events in residence.

Custodial and Maintenance Services (Utility Services Personnel) •

Full-time staff help maintain the cleanliness of the building.

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If you have a question or concern regarding custodial service, please contact your RA.

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Maintenance person will monitor the maintenance request forms submitted by your RA and ensure repair jobs are addressed promptly. Please report all maintenance concerns to your RA.

Residence Office •

Full-time staff who handle administrative functions at the Dalhousie Agricultural Campus Residence Office, located in Fraser House.

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Process applications and room assignments for all buildings and handle all residence deposits.

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Responsible for the year-round operation of residence buildings.

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Oversee security, custodial and maintenance staff.

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Priority is to maintain a comfortable and safe living environment while ensuring regular maintenance and timely repairs in the building.

Residence Buildings here at Dalhousie Agricultural Campus Fraser House (Devils) Chapman House (Barbarians) Trueman House (Wildcats) Dining Hall Your meal plan provides a continuous dining experience at Jenkins Hall on campus. You can find specific information regarding Jenkins Hall and menus at www.dineoncampus.ca/ac. Dietary Concerns Food Services at Dalhousie will accommodate, within reason, for students with dietary concerns on an individual basis. However, there are dietary concerns that are beyond the scope of Food Services and the Dining Hall. If you are concerned about your food options based on your diet, please make contact with the Director of Food Services at julie.fowler@compass-canada.com to determine if the proper accommodations can be made before arrival. If communication has not occurred prior, students are expected to make contact as soon as possible upon arrival. We recommend making this connection within the first week of arrival to ensure a proper healthy diet.

WHAT TO BRING TRURO CAMPUS Whatâ€™s already in your room

Twin-sized bed and mattress* Desk and chair Closet Bureau (or drawers under bed)

Mirror Waste / recycling basket Window with drapes

*Some rooms have double beds. Be sure to check with the Truro Residence Office for what size bed your room has.

What you may want to bring... Please note: suggested items only; you don't need to bring everything on this list.

Personal Items Provincial health card Proof of any private insurance All university documents Emergency contact information Clothing (donâ€™t forget sleepwear, a formal outfit, exercise gear + swimwear!) Government issued photo ID

Prescriptions / vitamins Cold, flu and pain relief medicine First aid kit Cell phone + charger Seasonal outerwear and rain gear, including waterproof shoes or boots, and warm clothes for the winter

Bedroom Essentials Bed pillows Pillowcases Sheets* Duvet / comforter

Alarm clock Tissues Blanket

*Some rooms have double beds. Be sure to check with the Truro Residence Office for what size bed your room has.

Study Supplies Pens Highlighters Pencils + erasers 3-hole punch Stapler Scissors Notebook(s) Ruler Backpack / book bag

Binder(s) Index cards Post-it notes Laptop + charger Calculator Printer* + paper + ink Paper clips + binder clips Agenda / academic planner Wall calendar + dry erasers

* To prevent WiFi signal interference, your printer's wireless function must be disabled at all times. To connect to your printer, please use a USB cable.

Shower/Bathroom Supplies Shower caddy Bathrobe Shower shoes / flip flops 2 bath towels Hair products Washcloths / loofah

Toothbrush + toothpaste + floss Personal toiletries (makeup, deodorant, etc.) Hair appliances Personal tools (nail clippers, tweezers, razor, etc.) Body wash / shower soap 06-16

WHAT TO BRING Miscellaneous Items Laundry basket / bag Travel mug Mini-fridge Umbrella Flashlight Adhesive removable hooks 1 set of dishes (glass, mug, plate, bowl, fork, butter knife, spoon, tupperware) Television (see below for more info about our new entertainment package)

Lightweight message board (cork or dry-erase) Stereo system with headphones (no sub-woofers) Luggage for short-term travel Equipment for activities (sports, music, etc.) Power bar (CSA approved) Adhesive removeable poster strips (3M brand) Posters + photos (affixed with poster strips) Fan

Cleaning Supplies Chemical-free, environmentally friendly cleaning products

Handheld broom Paper towels / reusable cloths

Laundry Items Laundry basket / bag High Efficiency laundry detergent Foldable clothing drying rack Sewing kit

Lint-roller Hangers Space bags to store seasonal items Iron + mini ironing board

Items not permitted Candles, incense, potpourri pots, open flames of any kind Extension cords Multiple receptacle outlets Halogen lamps, holiday/decorative mini lights Toasters, toaster ovens, and hot plates Microwaves larger than 1.0 cubic ft. Fridges larger than 3.2 cubic ft. Sandwich makers, electric grills, or barbeques rice makers, electric woks or frying pans Wireless routers and other network devices

DID YOU KNOW? The Dal Bookstore carries many of these suggested items and much more! Save yourself the trouble of lugging everything with you and get it right here on campus!

Visit dal.ca/dormgoods

Firearms, BB guns, air pistols, pellet guns, other weapons Explosive devices, propane canisters, flammable liquids Space heaters Milk crates Sub-woofers Pets (except small fish in a fishbowl) Any other materials or objects that may endanger student health and safety in residence

Eastlink Stream: a new way to watch TV Offered in partnership with Eastlink, one of Canada's leading telecommunications providers, Eastlink Stream is a new App that lets you watch live TV & OnDemand shows â€“ anywhere in residence, whenever you want â€“ on your computer, tablet or smartphone. Eastlink Stream is available exclusively to residence students and included in your fees. Additional channels and services are available at specially discounted rates. More info will be available in your residence.

APPLIANCES Small microwaves (1.0 cu. ft. or smaller) for occasional snack preparation are permitted. The use of other electrical appliances for cooking in student rooms is not permitted. The electrical systems of the residences are not designed to handle such appliances. Cooking odors may be offensive to others and pests are attracted by discarded or improperly stored food. Students are encouraged to bring battery operated clocks, radios and other battery operated appliances as electrical outlets are limited and power failures may occur. Large (full size) refrigerators cannot be accommodated for space and safety reasons. Older fridges may be fire hazards and contain dangerous gas. Small (under 3.0 cubic ft.) fridges are acceptable. ENTERTAINMENT / INTERNET / WIFI ACCESS / TELEPHONE Residence fees include entertainment and internet/WiFi service in residence, currently provided by Eastlink. Telephone service is not included in residence fees, but is available to you by contacting Eastlink to arrange for personal telephone service, which will be subject to direct billing and be subject to Eastlink’s standard consumer terms and conditions available at www.eastlink.ca under “Legal and Regulatory”. Eastlink services are provided on an ‘as is’ and ‘as available’ basis, and there is no guarantee that any service will be uninterrupted, continuous, or error free. Notwithstanding any other provision, for the purposes of providing the services, the University, through its contractor, Eastlink and Eastlink’s third party providers, as a third-party contractor(s), may collect, use, store and share with each other your personal information, including, but not necessarily limited to, your name, user identification, and IP address. Your use of these services acts as consent of such data collection, use, sharing and storage of your personal information.

Decorating your Room Decorating your room is a great way to feel at home and express your personality. Below are some common questions regarding decoration and furnishings in residence. Can I hang anything on the walls? Yes, but be sure that wall hangings do not obstruct smoke detectors, fire alarms or sprinklers. Please be careful when affixing posters or pictures to the walls; you may only use removable â€œstickiesâ€? to hang posters (tape and tacks are not permitted). Please note that any damage to walls from posters/pictures will be charged to you at the end of the year. Can I bring my own furniture? No, you are not permitted to bring outside furniture into residence (i.e. beds). You are responsible for the condition of the furniture in your room. Any damages found on move-in day should be reported to the RA immediately. All furniture within the residence community is assigned to specific areas. Removing or moving any residence furniture from residence rooms is prohibited. If you have medical or personal reasons for needing to bring outside furniture, the Residence Manager will have to authorize this in advance of your arrival. Can I customize the furniture in the room the way I like? Most residence rooms have built-in furnishings and cannot be moved. For safety reasons, furniture is not to be disassembled for any reason (including closet doors and desk boards), nor is any furniture to be reassembled in a manner for which it was not originally designed. Any furniture that you disassemble will need to be reassembled by a recognized professional at your cost. Should you require assistance, please fill out a Maintenance Request. Chapman house has some renovated rooms that allow furniture to be arranged to the studentâ€™s preference. Can I decorate my door? Yes, you may decorate your door. However, for fire safety reasons, no more than 40% of your door may be decorated at a time (you may not fully cover your door). You may not place items on door frames or walls located outside and around your room.

Checking Into and Out of Residence Room Check-In Process Residences open for new students at 9:00 a.m., Saturday, September 3, 2016. Residences open for returning students at 1:00 p.m., Tuesday, September 5, 2016. One of the most exciting parts of arriving at the Dalhousie Agricultural Campus is checking into your residence. For many of you, this will be the first time youâ€™ll be seeing your new living space. Each residence has its own unique check-in process. For full information on check in for your residence please refer to the Check-In Website at dal.ca/fallcheckin. December Break Check-Out Process Students are expected to temporarily vacate the residence within 24 hours after their last exam in December to ensure a quiet environment that is conducive to studying for the remaining students. If your exam is on the last day, you are required to vacate your room by 12:00 p.m. (noon) the following day. You are not required to remove everything from the room, just items that you need during the December break. Room inspections are conducted after you leave to confirm that everything is unplugged, garbage is emptied, and windows are closed. Do not book your flight home until after the exam schedule has been posted. Please note that residences are not open to students during the Christmas break, except for those students who come from such a distance that they cannot travel home for the break. Information about the option to stay over the break will be provided to students in the fall. Be sure to check your Dal email for this information. Room Check-Out Process Checking out at the end of the school year should be as easy as when you checked into your residence room. Students are expected to vacate the residence within 24 hours after their last exam in April to ensure a quiet environment that is conducive to studying. If your exam is on the last day, you are required to vacate your room by 12:00 p.m. (noon) the following day. It is important for residents to ensure that they check-out properly to avoid any unwanted financial penalties. To guarantee a quick check-out at the end of the year, please ensure the following: â€˘

The room is clean and all waste has been removed and source separated in the recycling room. Unwanted clothing, furniture, electronics, and household items have been placed at a drop-off location for donation.

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All original furniture and fixtures of the room are present and in the same condition as they were officially documented at check-in.

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Arrange for a Residence Assistant (RA) to do an inspection of the residence room (detailed instructions will be sent out closer to check-out time).

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Return keys to your RA (students moving out may NOT leave keys in their room, or with any other resident).

Please be aware that the following may result in charges/fines on the student’s account after check-out: not following proper check-out procedures, damages or excessive mess in the room or shared living-spaces, missing furniture, and missing keys.

Responsible Community Living Living in residence is an opportunity to try new things and test your independence while also finding a new community of friends and support. We encourage you to have a great experience and step out of your comfort zone; we also want you to take care of one another and be a good bystander. That means if you see something that makes you uneasy – maybe a friend behaving out of character, or someone who has consumed too much alcohol and needs help – tell someone. Residence Life Staff are here to help, not to judge, and can connect students with other people on campus who can assist. Here are just some of the resources available on campus (there are others in the community, too) to help you navigate the tough stuff that might come up for you or your friends: Student Health Services – Located on the Main Floor of the Dairy Building •

Student Health Promotion

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Health Services

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Mental Health

Harassment/Bullying/Human Rights •

Office of Human Rights, Equity and Harassment Prevention

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Truro Sexual Assault Centre

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Counselling Services

Getting Along with Roommates and Floormates Living in residence can be a great deal of fun – some of the best friends you’ll ever meet might be living down the hall from you. At the same time it can be stressful to live in close proximity to a large number of people – especially strangers – and there is potential to run into conflict with some of the people on your floor. However, how you chose to handle these situations will determine whether this will be a positive experience or a negative one.

Top 10 Things to Remember 1. Maintain open channels of communication (TALK about things – no silent treatment! Listen to one another!) 2. Be honest with each other. 3. Start a conversation, not an argument. 4. Assume good intentions. 5. Discuss serious problems away from your room in a neutral location, if possible. 6. Keep roommate issues BETWEEN ROOMMATES. Keep floormate issues between ONLY THE FLOORMATES INVOLVED. Avoid involving other floor members. Gossiping about the problem will only result in more pain – not resolved differences. Your RA is an excellent person to turn to, as they will not judge you or your roommate, or gossip to floor members, but may be able to offer some possible solutions to your problems. They are also are trained in peer counseling and peer mediation and can help you navigate your discussions with your roommate/floormate. 7. Find something that you can like or respect about your roommate/floormate. Get beyond appearances or stereotypes and get to know the person (or people) you are sharing your space with. There isn’t a person on Earth who doesn’t have something interesting about them. Talk to them and find out what it is! If you can’t get past your initial impressions of someone, then you are probably missing out on getting to know someone who is pretty cool. 8. Review roommate/community agreements regularly. 9. RESPECT!! Treat yourself and one another with respect. 10. Have fun and stay positive! Residence can be an amazing experience – it’s all how you look at it! 14

What is a Roommate Agreement? Whether you have known your roommate for years, or they are someone you are getting ready to meet, living with someone is a totally new experience. A roommate agreement can be used to start conversations with your roommate around your personal habits, needs, and wants related to your shared space. It is a written agreement used to help you set guidelines for the environment you live in based on respect for each other. Each roommate should have a copy of the agreement. All parties should respect the terms of the agreement; should changes need to be made, both roommates should sit down again and renegotiate the agreement. The needs of both roommates should be considered and addressed. However, this does not mean you will get everything you want. In most situations compromises will need to be made when sharing a space. If you are having difficulties completing your agreement, your RA is an excellent resource to help you come up with creative solutions. Your RA is also available to help facilitate the meeting with you and your roommate to complete the agreement.

Things you might want to discuss with your roommate or include in a Roommate Agreement: Noise Levels What is our definition of noise? When is noise allowed in the room? When do we want music playing in the room? Do we need silence while studying? Food Is borrowing food okay? How will it be replaced or paid for? Sharing Items What are we allowed to borrow from one another? What’s completely off limits? Is permission necessary at all times when borrowing these items? (Remember possessions can range from a Kleenex to someone’s computer or stereo.) Sleep What will our typical bedtimes be? What is allowed to be happening in the room when one of us is in bed? Are lights allowed to be on? Is music allowed to be playing? Are phones calls allowed? Guests What’s our agreement on overnight guests? (See your Residence Code of Conduct for details.) How much notice should we give one another when a guest is coming? Where are significant others sleeping? Alcohol Use and Smoking How do we feel about having alcohol in the room or consuming alcohol in the room? How do we feel about smoking and how might this impact the room? (Must follow Smoking Policy as outlined in the Residence Code of Conduct.) Cleanliness How clean do we plan on keeping our room? What are the standards we will keep regarding cleanliness? Phones How will we manage phone messages? Do we answer each other’s phone? It’s 3 a.m. and someone’s phone is ringing…is there a time we should tell people not to call after? Room Temperature Do we like it warm or cold in the room? How do we feel about opening the window? If you would like a sample copy of a roommate agreement to fill in with your roommate, contact your RA and they will be able to provide one.

You take an active role in resolving your differences! If you are experiencing difficulties in your relationship with your roommate, there are certain steps you are asked to take toward resolving your differences before a room transfer is considered. First, you need to talk to your roommate and see if there is any way to resolve your differences. Use the discussion points outlined in the roommate agreement above. If this step does not help to improve the situation, then it is important to involve your RA quickly. S/he can help in the following ways: •

S/he will listen carefully to your concerns and encourage you to talk to your roommate about them.

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S/he will follow up with you to see how the discussion with your roommate went.

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S/he will speak directly with your roommate to gain further insight into your situation. If this step does not resolve the situation, then your RA will request that you and your roommate participate in roommate mediation.

Roommate Mediation: Roommate mediation is an assisted dispute-resolution process in which you and your roommate discuss your concerns in a controlled and respectful manner in the presence of an RA or Residence Life Don. For some individuals, communicating their feelings and their needs is somewhat of an uncomfortable process – especially in a dispute situation. With the help of an RA or Residence Life Don, however, residents can articulate their thoughts in a safe and neutral environment. The roommate mediation process is based on a proven problem-solving system that focuses on the needs of each roommate and finding a solution that is acceptable to both parties. RAs and RLDs have been trained to identify ways of working with residents to find a mutually satisfactory solution. This process also involves each roommate focusing on established expectations and the specific steps necessary to carry out the agreed-upon solution so that you and your roommate continue to be supported as the solution is implemented in your daily interactions. We are committed to roommate mediation as our dispute-resolution process. We feel strongly that disputing roommates should make an honest and sincere attempt to reach a resolution, including participating in a roommate mediation. We will not simply arrange for a room transfer as a solution.

Room Transfers Can I move to another room or residence? There is normally a settling-in period in residence â€” during the first two weeks of term, room transfers are not permitted. When space is available, room transfers are permitted. The room transfer list will open the first Monday after residence opens. In order to get on the list, you must notify the Residence Office. Once rooms become available (no earlier than two weeks into the term) they are granted in order of where you are on the list (time & date). Please note that priority will be given to medical and safety concerns. All medical concerns require full documentation to be delivered to the Residence Office. Please also note that in all instances, transfers will only be granted if space permits. If you have a problem with your living environment, please contact your RA or Residence Life Don immediately to try to resolve the situation as soon as possible. If you decide to withdraw from residenceâ€Ś Prior to leaving, you must arrange to be officially checked out of your room by Residence Assistants. As the Residence Agreement applies for the full academic year (September to April), requests for withdrawal will be considered only under exceptional circumstances. Unless prior approval of withdrawal has been granted, residents will be held responsible for the full fee (including meal plan). The only exceptions to this are a) if you are leaving Dalhousie University (not due to Conduct Violations) or b) will be participating in a Dalhousie program (i.e. exchange/co-op) outside of the Truro - Bible Hill area. In these circumstances, you must provide appropriate documentation to the Residence Office (Fraser House) in order to be considered for an exemption. For other extenuating circumstances, please speak with your Residence Life Don. Students transferring rooms or checking out of residence at any time of year MUST complete all elements of the room check process; failure to do so may result in improper check-out fines and/or charges. Details regarding these processes are available from your RA or Residence Life Don.

Residence Fees When do I pay residence fees? There is a $50 non-refundable fee that should accompany your application as well as a $500 confirmation deposit required to secure your residence space. When you receive this guide, it is expected that you have already paid these fees. If this is not the case, please contact the Residence Office. The balance of the residence fees may be paid in two installments. The first installment is due no later than September 19, 2016, and the second must be paid by January 20, 2017. How can I pay my residence fees? Payments can be made through Student Accounts, located in Cox Institute, or online at www.dal.ca/studentaccounts. How are room charges affected by late entry to residence or a room transfer? Students who are assigned a residence room after the start of term will have their fees calculated on a pro-rated basis at the time they move into their room. For any room transfer that results in a change in room rate (i.e. moving from a double into a single), fees will be calculated on a prorated basis. You will be charged for your original room up to the date on which you transferred and the rate for your new room from that date forward. Returning to Residence Why not live in residence for another year? Itâ€™s a great way to stay close to your classes, live with friends, and enjoy comfort and convenience â€“ without signing a 12-month lease. Reâ€‘admittance is based upon past behaviour, contribution to residence life, the ability to get along with other residents, and academic performance. Please note that a student must be in good academic standing to return to residence. Students with prior behavioural and/or Residence Code of Conduct concerns may be required to agree to specific behavioural contracts/terms and stipulations in order to return to residence. The University reserves the right to terminate Residence Agreements, re-assign residences or rooms, and to take other steps for safety and security of the residence community. The University reserves the right to move residents to better fill vacancies which may occur throughout the year. The University reserves the right to make changes to the information contained in this guide without prior notice. Residents who wish to return the following year may apply beginning in January to return for the next academic year. A completed application and an application fee of $50 is required. Please note that the deadline to reserve a room will be sometime in early March. Watch for information in January pertaining to the returning student re-application process. Please note that the process is subject to change. 19

Summer Residence We know that sometimes the school year does not stop at the end of April and you may take courses throughout the summer. Summer accommodations are available, though you may be required to move to another building. Information about how to apply for summer residence will be provided to all residence students after the February Break.

Emergency Procedures and Personal Safety Alarms/Evacuation • Each floor in each residence building is equipped with manual fire alarm pull stations as well as automatic heat and smoke detector systems. For your safety, never tamper with these systems.

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Dalhousie residences are governed by the laws and regulations of the Province of Nova Scotia as enforced by the office of the Fire Marshall. Violations of these laws and regulations may result in criminal charges.

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Fire drills will be conducted in your residence building to help you become familiar with evacuation procedures.

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The following information is posted in each residence: fire procedures, fire exits, and the location of fire extinguishers/pull station alarms.

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The ringing of alarm bells is the cue for everyone to evacuate the building completely and immediately. Students should move into the middle of the Horseshoe area.

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Do not block the exits — they will be the access point for the Fire Department officials to enter and exit.

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Every alarm is a genuine alarm and you MUST exit the building. Failure to evacuate during any fire alarm will result in Residence Code violation outcomes.

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False, malicious, or prank alarms will not be tolerated and will result in disciplinary action.

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Fire pull stations in each building are equipped with dye to reduce instances of tampering.

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Any alarm triggered by a substance which is prohibited in residence, such as a candle or incense smoke, may result in additional Residence Code violation outcomes.

Building Security and Access One of the most effective safeguards is our own “No Tailgating/Buddy” system. Residents are expected to report: unescorted persons loitering within the building; any soliciting in the building; persons who tamper with fire and electrical equipment, and locks; individuals who use fire doors as exits or prop them open; and individuals who possess explosive materials, firearms, weapons, barbeques, or space heaters. Remember to keep your door locked at all times. Your Privacy To protect your privacy, we are unable to release any information regarding your whereabouts if we receive inquires by phone, email, or in person. In order for the Residence Office to be able to provide your phone number, room number or verify whether or not you live in residence, you will need to give permission by signing a Personal Information Release Form (PIRF). Usually this is done online as a part of the room offer acceptance process. If you would like to change the status of your PIRF throughout the year, please contact the Residence Office.

Ambulance Services If it is deemed necessary, the University reserves the right to summon an ambulance to transport you to a hospital. The University will not assume liability for any costs of ambulance service. Please note that you can expect to be responsible for any applicable ambulance charges. You may want to verify your applicable insurance coverage. For information on the DSU health plan visit dsu.ca/services/health-plan. Right of Entry to Residence Rooms Residence or University staff (including RAs, Facilities staff, security, etc.) have the right to enter a resident’s room: •

In the event of an emergency, where the health, safety of security of residence or a resident is involved, or when Residence or University staff have reasonable grounds to suspect that the Residence Code of Conduct or laws of the land are being violated; including, but not limited to, possession of weapons, illegal substances, or alcohol.

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For the purpose of cleaning, maintenance and/or inspection of facilities;

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Submission of a Maintenance Request Form (MRF) constitutes permission to enter your room.

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Notice of such entry will be given in advance, whenever/wherever possible.

In all cases the following protocol for entering a residence room or apartment is as follows: •

Knock on the door, wait;

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Knock on the door, announce who they are and that they will be keying in; and

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Knock on the door while entering the room.

We will not allow friends and family to gain access to your room to retrieve personal items that may have been left in your room. It is important that residents do not leave items of importance in each other’s rooms. Exceptions may be made in regards to circumstances of personal safety and wellness, and only with permission from the resident who owns the room.

Emergency Phones Pay phones and courtesy phones located in all residence lounges and on campus can be used to contact security by dialing 4109 (no change required). Lost Keys Lost keys are subject to a replacement fee. If lost keys are recovered after the door has been re-barreled, only the front door key will be refunded. Lost DalCards are replaced at the Enrolment Services Office. A replacement fee applies. Lock Outs Students locked out of their rooms should speak to their RA to gain re-entry. Only the officially listed resident(s) of a particular room will be given access to that room. Individual houses reserve the right to institute a charge for lock outs after September 30th. The Residence Office will only provide this service in emergency situations.

Residence Facilities, Maintenance and Cleanliness Keeping Your Residence Clean: Your Role Neatness, cleanliness, and proper waste sorting in residence is a responsibility shared by all residents. Failure to comply with this standard of behaviour will result in disciplinary action. Charges for excessive clean-up of waste will be billed to the resident(s) responsible. To reduce the risk of contamination, any incident that requires cleaning products and/or agents must be reported to your RA immediately. Vacuums and other cleaning equipment may be available. Ask your RA or custodial staff. Never put broken glass or sharp objects in garbage cans â€“ this puts other residents and custodial staff at risk. Appropriate containers are available from Health Services or from the custodial staff. As members of our residence community, custodial, maintenance and dining hall staff are to be treated with courtesy and respect at all times. 23

The custodial and maintenance staff are important members of our community. They spend a great deal of time making sure our community is clean and in good repair. It is a great idea to take the time to get to know the people who will be helping to take care of our community. The Role of Custodial Staff Custodial staff are responsible for general cleaning only. This includes vacuuming, cleaning washrooms, and emptying garbage in common areas. They are not responsible for cleaning excessive messes left by residents in common areas. Maintenance/Repairs All maintenance concerns or requests must be reported to your RA, who will then complete a Maintenance Request Form. Submitting a request means that you are authorizing staff to enter your room to complete the necessary repairs. Requests are reviewed and prioritized daily from Monday to Friday. Hazardous Materials Truro is a town packed with historic buildings. Many of them, including our own residences, were built during an era when asbestos was a common construction material throughout the country. Asbestos was used in concrete, plaster and around industrial pipes. Today, asbestos is considered a hazardous material. Left undisturbed, it poses no health risk. When asbestos becomes airborne, however, it can release potentially harmful fibers. Thatâ€™s why the Dalhousie Office of Environmental Health and Safety does not allow residents to puncture walls or remove ceiling tiles. Please refer to DECORATIONS, WALLS and HAZARDOUS MATERIALS page 42 of the Residence Code of Conduct for information on how to properly affix items to walls and other precautions. If you find holes in walls, or ceiling tiles that have been moved, please report it to your RA immediately. Trained staff will quickly repair any damaged areas. For more information about asbestos and Dalhousieâ€™s Asbestos Management Plan, please consult the Office of Environmental Health and Safety website, safety.dal.ca/programs_services/awareness/

Pest Control Residents must report any sightings of insects or rodents to their RA immediately upon discovery. If the issue is not reported, residents can be financially responsible for fumigation. Residents must comply with the recommendations of the pest control professionals regarding any necessary measures which must be taken to remedy the situation. Failure to comply could result in Residence Code of Conduct outcomes. Waste Sorting and Disposal It is your responsibility to ensure that all personal garbage, recycling, and organics is brought to the designated area in your residence and sorted appropriately. Organics should not remain in the dorm room for more than a day. Recycling rooms have bins for Paper, Recycling, Refundable Containers, Organics, and Garbage with signage to instruct you on what goes where. In most residences, refundable items are collected by the House Council Recycling Representatives so that the refund money can be provided back into the house funds and spent on events and items for the students. Sorting your recycling and garbage appropriately will ensure that this money gets back to you! To dispose of broken glass or sharp items, please speak to a member of the custodial staff. Personal Insurance The University is not liable, directly or indirectly, for theft or loss of personal property due to fire, water, or any other cause. Residents are therefore encouraged to have their own insurance against loss of or damage to personal property. Many students find that they are covered under their parentsâ€™ home policy while living in the residence â€“ please inquire about this before you arrive. Bicycles You may bring a bicycle to residence and all of the residences have bike racks nearby. As bike thefts sometimes occur, always lock your bike. You may not chain your bike to stair railings, pipes or other fixtures around campus. If you store a bicycle in an unauthorized area, or fail to take it with you at the end of the year, it will be removed.

Storage Storage in residence is available, but very limited. Dalhousie accepts no responsibility for the theft, loss or damage of any items placed in storage. If you decide to place items into storage, you are doing so at your own risk. Storage is available during the summer for students that are returning to live in residence for the following year. See your Residence Life Don for more information on storage options and locations. Posting Notices in Residence All posters and advertisements must be submitted to the Residence Office for approval prior to their display, including all Residence Council posters. Posters that have been granted approval will be stamped and can then be posted in designated areas. The Residence Office reserves the right to remove posters at any time. Approval of notices does not indicate endorsements of goods or services on behalf of the University.

Receiving Mail Mail is delivered to the central mail room on campus and then delivered to the appropriate building on campus. It is important you use the full mailing address to avoid delays in receiving the mail at your residence. Couriered items can also be delivered to the mail room and you will be notified of its arrival. Please note that the Residence Office will not accept any student package that is delivered there as the Residence Office is not allowed to acknowledge that an individual student is staying in residence, as per the privacy policy. Mail that is not properly addressed may be significantly delayed or returned to sender. Once a student has moved out, we will not be responsible for forwarding mail. When leaving, please ensure that you inform everyone who sends you mail (including bills and subscriptions) of your change of address. Students receive their mail through mailboxes located in the main foyer of each residence. Mailboxes are assigned according to your room number. If you change rooms, you will need to change mailbox keys. Mailbox keys can be signed out at the Mail Room located on the ground floor of Cumming Hall. Mailbox keys are to be returned to your RA during your check-out process or to the Mail Room directly. A $20 fee will be charged for mailbox keys not returned by April 30th.

Residence Events and Activities Residence experiences are a great opportunity for personal growth, developing leadership abilities, working within groups and making friends. Events and programs offer you a chance to socialize and meet new people, achieve your academic potential, contribute and learn about yourself and the greater communities around you. You will have the opportunity to attend events that raise awareness, support your academics, create a social environment, and educate on wellness. Residence Assistants and House Councils are always organizing great events tailored to your community’s interests so you can meet people and socialize in a healthy and safe atmosphere. There are several signature events that happen throughout the year in residence. Please check with your RA for more details. You not only have the opportunity to participate in events, but can also play a role in their planning and execution. Your residence life staff will be looking for your help, involvement, and ideas to make your residence experience the best it can be. If you have an idea for an event or activity in residence, please contact the RLD or RA for guidance and support.

Leadership and Involvement There are many ways to get involved in your residence community, make a difference, and develop your leadership skills. Additionally, most leadership roles in residence are eligible for recognition on your Co-Curricular Record (CCR), an official document from Dalhousie that will recognize your accomplishments and the experiential learning that occurs outside of the classroom. Each building has a House Council comprised of elected students who are responsible for representing their peers, running events, and much more. There are numerous positions available on House Council for almost any interest. If you’re interested in returning to residence for another year, consider joining our Residence Life Staff as an RA – it’s a pretty cool gig, if we do say so ourselves.

Orientation Week The Orientation Week program is designed to smooth the transition to university life and allow you to orient yourself to the Dalhousie Community. Here in residence we hope to help you get acquainted with your new home, your fellow community members and the university community. DASA, together with University administration, students, staff and faculty, work to provide fun social and learning experiences throughout the week. Campus-wide events facilitated by DASA include faculty orientation, outdoor events and concerts. You will also have the opportunity to participate in activities organized by the residence councils or residence life staff, such as coffee houses and movie nights. These activities are designed to help you adjust to university life and get to know your new campus community. All activities are voluntary; you should feel free to come and go as you wish and to decide which events you want to attend. All new students are to be treated equal to other students â€“ hazing activities are not a part of the orientation experience and are strictly prohibited, please see related policies re: Hazing and Initiation on page 45. The rights and property of residents in the community surrounding Dalhousie are to be respected. Local noise bylaws remain in effect and prohibit noise 24 hours a day. If, in the course of Orientation Week, you feel that any of the goals of Orientation Week are not being met, please talk to a residence life staff member or Orientation Leader.

If you enjoyed your Orientation Week experience, consider becoming an Orientation Leader, Residence Assistant, or Residence Council member for next year! This is an excellent leadership opportunity for any students who wish to provide a welcoming and supportive environment for incoming Dalhousie students. More information on these leadership opportunities will be made throughout the year. 28

Important Numbers on Campus Residence Office

Assistant Dean, Students

893-7519

893-6019

Residence Assistants

Students’ Association

RA – Chapman House

895-3963

890-3060

Academic Advising

RA – Fraser House

893-6729

890-2261

Athletic Centre

RA – Trueman House

893-6660

890-9058

Bookstore

Residence Life Dons

893-6728

Don on Duty

Career Services

956-0750 Don of Chapman 843-8836 Don of Trueman 843-8824 Don of Fraser 895-2473 Campus Numbers Scholarships & Awards 893-7900 Security & After Hours 893-4190 Student Recruitment 893-7900 Student Services 893-6672

893-7895 Continuing Education 893-6666 Student Accounts 893-6361 Health Services 893-6300 Dal-AC International 893-6514 MacRae Library 893-6669 Registrar’s Office 893-6722 Research and Grad Studies 893-6502

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RESIDENCE CODE OF CONDUCT DALHOUSIE AGRICULTURAL CAMPUS

RESIDENCE CODE OF CONDUCT - FACULTY OF AGRICULTURE TABLE OF CONTENTS

16. GUESTS

INTRODUCTION AND

17. HARASSMENT

FOUNDATIONAL PRINCIPLES

18. HAZING & INITIATION

1. COMMUNITY

19. HOUSE PARTIES

2. RESPECT

20. INSURANCE

3. ACCOUNTABILITY

21. KEYS

4. DIVERSITY

22. LOUNGES & COMMON AREAS

5. SAFETY

23. MISUSE OF FACILITIES

II . APPLICATION, RESPONSIBILITIES

24. NOISE & QUIET HOURS

AND STANDARD OF PROOF

25. PARKING

1. APPLICATION

26. PETS

2. RESPONSIBILITIES

27. PROHIBITED AREAS

3. STANDARD OF PROOF

28. PROHIBITED ITEMS

4. UNIVERSITY CODE OF STUDENT

29. SCENT-FREE ENVIRONMENT

CONDUCT III . POLICIES AND REGULATIONS 1. ACCESS CONTROL & EXTERIOR DOORS

30. SECURITY 31. SEXUAL HARASSMENT/SEXUAL ASSAULT 32. SMOKING POLICY

2. ALCOHOL

33. STORAGE

3. BEHAVIOURAL ISSUES IN

34. SPORTS & OTHER PHYSICAL

RESIDENCE 4. BULLYING/CYBER BULLYING & HARASSMENT

ACTIVITIES 35. TAILGATING/FRAUDULENT ENTRY 36. THEFT

5. BUSINESSES, ADVERTISING, AND

37. VIOLENCE

SOLICITATION IN RESIDENCE

38. WINDOWS

6. CAUTION FUND

IV . PROCESSES AND OUTCOMES

7. CLEANLINESS STANDARDS

1. GENERAL OVERVIEW

8. COOPERATION WITH UNIVERSITY

2. OUTCOMES & APPROACHES

STAFF/OFFICIALS

3. PROCESS FLOW CHART

9. DAMAGES

4. BEHAVIOURAL CONTRACTS

10. DECORATIONS, WALLS &

V. APPEALS

HAZARDOUS MATERIALS

1. APPEALS: AN INTRODUCTION

11. DINING HALL

2. APPEALS COMMITTEE

12. DRUGS & ILLEGAL SUBSTANCES

3. APPEAL GUIDELINES & PERMISSABLE

13. FIREARMS/WEAPONS 14. FIRE SAFETY & EMERGENCIES

GROUNDS FOR APPEAL VI. RESIDENCE AGREEMENT

15. FURNITURE 33

I. INTRODUCTION and FOUNDATIONAL PRINCIPLES This Residence Code of Conduct has been established based on the understanding that the following five principles serve as the foundation for a successful year for all individuals and inform how we live in the Dalhousie Residence Community: COMMUNITY RESPECT ACCOUNTABILITY DIVERSITY SAFETY These principles apply to every individual living in residence and their guests, as well as Residence Life Staff and Residence Administration. The primary objective of the Residence Code of Conduct is to act as a guideline for appropriate behaviors in a diversified and holistically developmental living and learning environment. It is meant to promote behaviors that will help to create an environment supportive of academic study and learning, personal growth, self-discipline, accountability, and mutual respect. All individuals are responsible for reading, understanding, and abiding by this Residence Code of Conduct and the foundational principles further described below: 1. COMMUNITY Dalhousie Agricultural Campus engages individuals as citizens with a responsibility to respect, consider, and care for each other. Our communities are purposeful, where individuals share goals, and strengthen learning. Our communities are open and celebrative, where individuals are honoured, civility is essential, and diversity is embraced. 2. RESPECT Our Residence Community is built on a foundation of mutual respect and embraces the uniqueness of all individuals. We ask that a spirit of common courtesy and respect for others guide behaviour at all times. 3. ACCOUNTABILITY In our Residence Community, all individuals are accountable for their actions, behaviours, decisions, and choices. 34

4. DIVERSITY Our Residence Community is filled with people from a wide range of backgrounds, beliefs and lifestyles, making residence an enriching living experience. The views of our community members reflect a broad spectrum of religious traditions, political views, sexual orientations, and are rich in racial, ethnic, and cultural diversity. We embrace the uniqueness of all individuals as we strive to work and live together, knowing that we can learn from one another. We are committed to act, and expect others to act, in ways which demonstrate our belief and commitment to the respectful treatment of each member of our community. We are individually and collectively responsible for our behaviour and are fully accountable for our actions. We take initiative and responsibility for our learning, and strive to maintain an awareness and appreciation of the differences which exist in our community in order to avoid actions which diminish others. Bigotry has no place within our community, nor does discrimination on the basis of age, race, colour, gender, religion, creed, sex, sexual orientation, physical or mental disability, ethnicity, national or aboriginal origin, or any other prohibited grounds of discrimination. 5. SAFETY In our Residence Community, individuals are expected to act in a responsible manner that does not compromise their own safety or endanger the health and safety of others. Residence Life, on behalf of the University, reserves the right to determine what constitutes unsafe practices.

II. APPLICATION, RESPONSIBILITIES and STANDARD OF PROOF 1. APPLICATION This Residence Code of Conduct applies to all individuals living in residence, as well as their guests. 2. ACCOMMODATIONS Dalhousie Residence recognizes that some students may have practices or medical requirements that may put them in conflict with our policies. This includes but is not limited to; smudging, candles for religious practices, medical marijuana, etc. If you require accommodation for any of these, please get in touch with your Residence Life Don. 3. RESPONSIBILITIES Individuals are responsible for reading, understanding, and abiding by the principles, polices, procedures, and processes contained in this Residence Code of Conduct, as well as those detailed in other University documents, including the Residence Agreement/Contract, the Residence Handbook, the Acceptable Use of Information Technology Resources guidelines, and the Universityâ€™s Code of Conduct. Individuals are also responsible for abiding by all relevant municipal, provincial and federal laws and statutes, including relevant Municipality of Colchester by-laws. Individuals are responsible for the actions of their guest(s) and/or any individuals they allow to enter residence. Individuals are responsible for checking and responding to their Dalhousie email and/ or voicemail and responding in a timely fashion to communications and directives from Residence Administration, Residence Life Staff, and the Department of Residence Life. Individuals are also responsible for attendance at scheduled meetings. Failure to attend scheduled meetings without reasonable notice and/or excuse may result in decisions being made without an individualâ€™s input. 4. STANDARD OF PROOF For the purposes of this Residence Code of Conduct, we use an administrative justice system and decisions will be based on the balance of probabilities, meaning the evidence shows it is 36

more likely than not the alleged violation occurred.

5. UNIVERSITY CODE OF STUDENT CONDUCT In addition to being subject to the Residence Code of Conduct, individuals who commit violations and/or exhibit problematic behaviours or conduct in the Dalhousie Residence Community may also be referred to Dalhousie University’s Code of Student Conduct. More information on the Dalhousie University Code of Student Conduct can be found at: dal.ca/srr 6. ACCEPTABLE USE OF INFORMATION TECHNOLOGY SERVICES Your use of Eastlink’s services is subject to the terms of the University’s Acceptable Use Policy (www.dal.ca/dept/university_secretariat/policies/information-management-andtechnology/acceptable-use-policy-.html), Eastlink’s Acceptable Use Policy (www.eastlink. ca/about/termsandconditions/acceptableusepolicy.aspx), and any End-User Licence Agreements required by Eastlink (which may be implemented or modified from time-totime). It is the responsibility of each resident using the services to read, understand and abide by the terms contained in these documents. A failure to comply with these requirements may result in restricted, suspended or revoked service.

III. POLICIES and REGULATIONS 1. ACCESS CONTROL & EXTERIOR DOORS Propping of exterior/building access doors/fire doors is prohibited and will result in immediate disciplinary action. Blocking of exits is also prohibited. Tampering in any way with, or disabling, locks (or other security devices including, but not necessarily limited to, card readers, hinges, magnetic locks, alarms, lights, or emergency pull stations) is prohibited and will result in immediate disciplinary action. 2. ALCOHOL The Residence Alcohol Policy has been developed in the context of the following educative principles: • Students are accountable for their own decisions regarding alcohol use; they are also

responsible for knowing, understanding and complying with applicable University and residence policies in addition to the provincial laws related to alcohol. • Consumption of alcohol in residence, or in any public area in or surrounding residence,

is regulated by Nova Scotia’s Liquor Control Act. Please be aware that the provincial drinking age is 19. Individuals are required to respect and abide by all applicable federal, provincial and municipal laws pertaining to alcohol. 37

â€˘ The health and safety of all community members is paramount â€“ all members of the

community need to be mindful of their responsibility to lend assistance to others in need of help because of a problem relating to alcohol. Terms and Conditions The following Terms and Conditions for the possession and consumption of alcohol in residence apply to all residents of Dalhousie residences and their guests. Violation of the Residence Alcohol Policy may result in disciplinary action (See Section IV. Processes and Outcomes). Intoxication will not be an excuse for any unacceptable behaviour or violation of the community standards. A. General 1.

Any activity or event that requires alcohol consumption in order to participate is not allowed.

Any form of drinking game, floor/hall crawl, or any event that has drinking as its main goal or intoxication is its inevitable end is not allowed.

Excessive consumption of alcohol is not an excuse for disruptive behaviour. Those who over-consume and are disruptive will be subject to disciplinary action.

Residents and their guests must comply with these rules and regulations. Ignorance of the Residence Alcohol Policy is not an excuse for violating the terms and conditions of this policy.

There are no public, licensed facilities within Dalhousie residence buildings. The sale of alcohol is not permitted in residence.

Common source alcohol is prohibited.

B. Private Rooms 7.

Only residents and their guests who are 19 years of age and older are permitted to have and to consume alcohol in their rooms.

No kegs or large volume containers of alcohol are permitted anywhere in residence.

No trophies (alcohol bottle displays) or windows displays of full, partially, or empty bottles are permitted anywhere in residence.

10. No funnels and/or other speed drinking devices are permitted anywhere in residence. 11. Stockpiling of alcohol is not permitted anywhere in residence. C. Common Spaces Students living in residence and their guests who are 19 years of age and older are permitted to have and to consume alcoholic beverages in designated common rooms under the following conditions: 12. Planned or advertised parties are not permitted (unless it is a house activity, approved in advance by the RLD). An event form must be submitted two weeks in advance to the RLD. 13. Alcohol consumption is allowed during the following hours:

â€˘

Sunday through Wednesday: 6:00 pm to Midnight

â€˘

Thursday: 6:00 pm to 1:00 pm

â€˘

Friday and Saturday: 2:00 pm to 1:00 am

14. Containers must not hold more than sixteen (16) ounces of liquid. 15. Only one drink/container per person is permitted. A container must re-sealable, opaque and be made of plastic or other non-breakable material. 16. Alcohol in lounges is a privilege and this privilege may be revoked at any time at the discretion of the Residence Life Don. D. Other Spaces 17. No one is allowed to consume or have open alcohol in hallways, stairwells, bathrooms, study rooms, games rooms, laundry rooms and/or non-designated common rooms. 18. Residents and their guests are not permitted to transport alcohol in the hallways or between floors unless it is in a closed or capped container and stored in a bag, and they are 19 years of age or older. 19. Residents and their guests are not allowed to congregate in the halls with open and/ or closed alcohol. 39

3. BEHAVIOURAL ISSUES IN RESIDENCE Residence Community living may not be appropriate for some individuals. Living in a community offers many benefits but also has the added stressor of living in close proximity with others. Individuals who are uncertain if this living environment is appropriate for them can consult with the Department of Residence Life prior to applying to live in residence. Harmful behaviours, which negatively impact the residence community, will be addressed with the individual. Individuals have a responsibility to work with Dalhousie’s Residence Life staff and support services on campus to ensure their behaviour does not have a negative impact on the Residence Community at Dalhousie. As such, individuals are expected to take proactive steps to ensure their behaviour does not negatively impact on other members of the Residence Community. Dalhousie’s Department of Residence Life will support individuals in those efforts and can provide referrals to Counselling Services and/or Health Services, where appropriate. A mandatory withdrawal from residence may be required should an individual’s behaviour surpass our ability to support them or if the impact on other community members cannot be appropriately minimized. A collaborative approach is used to determine when an individual would need to leave, and when they may re-enter the community, if deemed appropriate. This collaboration may involve Dalhousie’s Health Services, Counselling Services, Dalhousie Security, parents/guardians/supporters, Residence Life, Ancillary Services, Student Services, and the individual. The Department of Residence Life may require/mediate an agreement with an individual regarding their behaviour, (including adherence to specific stipulations and protocols), allowing for a conditional return to residence, on a case-by-case basis. 4. BULLYING/CYBER BULLYING & HARASSMENT We will not tolerate incidences of bullying/cyber bullying in our community. Incidents of bullying/cyber-bullying are deemed incidents of Harassment. Taken from the Report of the Nova Scotia Task Force on Bullying and Cyber Bullying (2012); we define bullying as, “A repeated behaviour that is intended to cause, or should be known to cause, fear, intimidation, humiliation, distress or other forms of harm to another person’s body, feelings, self-esteem, reputation or property.” Please see related policies regarding HARASSMENT and VIOLENCE.

5. BUSINESSES, ADVERTISING, AND SOLICITATION IN RESIDENCE Individuals are not permitted to operate businesses in residence. For questions around business for academic requirements, please speak with your Residence Life Don. The University does not permit solicitation and/or any third-party advertising in its residences. Prohibited activities include, but are not limited to, flyers being slipped under doors; doorto-door knocking; door hangers, stickers, or other promotional materials being used/placed in residence; and mass mailings. Information (including things like posters, information booths, or tent cards) from approved parties is specifically monitored and explicitly approved through Residence Life and/or Residence Administration. 6. CAUTION FUND Each person registered at the university is required to pay into a fund to cover the cost of damage to university property. This fund applies in residence to damages to common areas caused by unknown individuals. Damage to individual student rooms is charged to the occupants. Where common area damages exceed the fund collected, additional charges will be levied on a group basis as deemed appropriate by the Residence Manager. In years where surplus funds remain, these funds are placed in a student development fund to benefit all Faculty of Agriculture students. Students are responsible for the condition of their rooms. Charges will be levied on an individual basis (equally in the case of a shared room) for any damage, alteration or lack of cleanliness found in the residence room. Rooms may be inspected with appropriate notice and at the end of each term by residence staff. 7. CLEANLINESS STANDARDS Students are expected to keep their rooms/units and shared living areas clean and at a standard acceptable to Residence to avoid issues such as pests, bed bugs, and irritants to others. For example, removing garbage in a timely fashion is required. Failure to do may result in a fine and/or charges of the cost of cleaning the area. 8. CO-OPERATION WITH UNIVERSITY STAFF/OFFICIALS It is expected that individuals will co-operate with University staff and officials in our Residence Community. Residence Life, Front Desk, Dalhousie Security, Custodial, Maintenance, and Dining Hall/Dalhousie Food Services staff are to be treated with courtesy and respect at all times. It is also expected that emergency services personnel (including, for example, the police and fire departments, as well as EMS) will be treated appropriately.

9. DAMAGES Any individual(s) responsible for damage will be required to pay associated repair and/ or clean-up costs and may face disciplinary action. Malicious damage will also result in disciplinary sanctions against those involved. When damages or violations occur and the responsible individual(s) do not come forward or cannot be identified, Ancillary Services and the Department of Residence Life reserve the right to levy charges (including repair and/or clean-up costs) or fines against residents of the applicable floor, tower, wing, area, section, house, or hall. Social and/or recreational privileges may also be suspended as a result of said damage. Hall/House Councils are responsible for all unattributed damage charges (including repair or clean-up costs) that occur during, or as a result of, Council events/activities. Damage to and/or theft from vending machines will result in disciplinary action, including fines or damage charges. Toilets and sinks are not to be used for any purpose other than those for which they are normally used. Garbage, rags, ashes, or other substances should not be disposed of in toilets. Any damage or injury caused by misuse is the responsibility of the resident of the room, apartment, or community. 10. DECORATIONS, WALLS & HAZARDOUS MATERIALS Only adhesive poster strips and adhesive hooks may be used. To ensure that wall and door surfaces are not damaged, tape, nails, screws, tacks, staples or pins are not permitted. For fire safety reasons, nothing may be attached to ceilings, light fixtures, sprinkler heads, or overhead pipes. All residents must abide by the â€˜hazardous materialsâ€™ guidelines as outlined in the Community Living Guide Section of the Residence Handbook. 11. DINING HALL Persons using the dining hall facilities are expected to conduct themselves in a mature responsible manner. Removal of utensils, dishes, glasses, food, etc. without permission, will be treated as theft. All residence students must present their DalCard each time they enter the meal hall. All other individuals may pay on a cash basis. dineoncampus.ca/ac/

12. DRUGS & ILLEGAL SUBSTANCES Dalhousie does not tolerate any drug-related activity. Possession, in or around residences, of any controlled drug(s) or substance(s) including for the purpose of administering, delivering, giving, selling, sending, transferring, or transporting the drug(s) or substance(s) to another person or persons, will not be tolerated on university property. â€œFor purposes other than personal useâ€? can be inferred from the circumstances surrounding the possession including but not limited to: quantity and/or quality of the drug(s) or substance(s); the value of the drug(s) or substances(s); or the presence of related paraphernalia. This section also applies to misuse prescription medication. Reasonable belief of either use or possession of illegal drugs or any unsafe practice involving prescription medications/drugs in our residence community will result in disciplinary outcomes. For the purposes of this policy, a distinct odour of drugs and/or possession of drug paraphernalia, is considered sufficient proof that a violation of the policy has occurred. All individuals in the room at the time of an offense will be subject to disciplinary outcomes. A third offence will result in a removal from residence, and may include a ban from all Dalhousie residence properties for a period of up to one year. Exceptional circumstances in relation to violations as described may result in immediate removal and banning from Dalhousie residence properties. 13. FIREARMS/WEAPONS Fire arms/weapons of any type are not permitted in residence. Members of gun clubs or those who wish to hunt should make arrangements to store both weapons and ammunition off campus. 14. FIRE SAFETY & EMERGENCIES Dalhousie residences are governed by the laws and regulations of the Province of Nova Scotia as enforced by the Office of the Fire Marshall. Violations of these laws and regulations may result in criminal charges. Tampering with fire equipment, including but not limited to, smoke detectors, heat detectors, fire extinguishers, sprinklers, and emergency exits may result in charges of up to $500, criminal charges, as well as Residence Code of Conduct disciplinary outcomes (Including but not limited to restitution for the cost of any damages caused).

For the safety of all students, we strictly enforce a No Flame policy. This includes all candles, incense, sparklers, etc. Anyone found to be in violation of this policy will be referred to the Residence Processes and Outcomes. Decorations (flags, etc.) cannot be hung from the sprinkler heads/pipes in your room or in residence corridors because they interfere with the proper operation of this safety equipment. In the event of a fire alarm, all students must vacate the building immediately and remain out of the building until university officials clear students to enter again. Students who fail to evacuate the building or to follow the instructions of residence staff will be referred to the Judicial Committee. 15. FURNITURE All furniture within the residence community is assigned to specific areas. Removing residence furniture from residence rooms is prohibited. Some exceptions may be authorized by the Residence Manager. Lounge/common area furniture may not be moved into individual rooms. Lounge/common area furniture found in rooms will result in fines of $50 per item. 16. GUESTS All individuals are responsible for the behaviour of their guests, including responsibility for damage. It is an individualâ€™s responsibility to ensure that their guests comply with all residence policies and procedures. Anyone an individual permits to enter the residence building is considered their guest. All guests/visitors must obtain a Visitorâ€™s Pass and be registered as the guest of a student in that residence (the sponsor) on the guest list maintained by the Duty Residence Staff. Sponsors can have up to 3 passes at one time. Visitors must be accompanied by their residence sponsor. Guests may be asked to leave at any time if they are not acting in accordance with residence policies, as identified by residence staff. Non residence guests may face disciplinary follow-up under the Code of Student Conduct.

Overnight guests are not permitted to stay beyond a maximum of three nights, or excessively, unless special permission is granted by the Residence Life Don. Overnight guests are not allowed during specific periods of the year, including both the Welcome Week/Orientation and exam periods. Roommate permission is required prior to inviting an overnight guest. The first night for overnight guests is September 24, 2016. 17. HARASSMENT We will not tolerate abuse (verbal, written, physical or otherwise), threats, intimidation, sexual assault, violence, or other forms of harassment against any member of our community. Incidents of harassment should be reported to the Residence Life Don. If an individual engages in harassment or physically assault another individual, their residence agreement may be terminated. In other instances of harassment, other disciplinary outcomes may apply, as deemed appropriate by residence staff. Ignorance, anger, alcohol, or substance abuse will not be accepted as an excuse for such behaviour. In extreme circumstances, a case may be referred to the University for review under the University Code of Student Conduct. Please see related policies regarding BULLYING/CYBER BULLYING and VIOLENCE. 18. HAZING & INITIATION Hazing or initiations of any sort are not tolerated in our Residence Community. Hazing is any activity expected of an individual wishing to join a group (or of an individual wishing to gain or maintain full status in a group) which humiliates, degrades, abuses, endangers, or subordinates that individual, regardless of his or her willingness to engage in the activity. As such, hazing is a form of harassment. Voluntary participation is not an excuse for hazing. In addition, ignorance, anger, alcohol, or substance abuse will not be accepted as an excuse for such behaviour. Incidents of hazing or initiation should be reported to the Residence Life Don.

If it is determined an individual has engaged in hazing or initiation as a participant or a bystander, they will be subject to disciplinary outcomes, as deemed appropriate by residence staff, and their Residence Agreement may be terminated. A case may be referred to the University for review under the University Hazing Policy. 19. HOUSE PARTIES House social events (House Parties) may be organized by the House Council only with the permission of the Residence Life Don. These events may not be advertised outside the Dalhousie Agricultural Campus community. Any gathering that is deemed to be unsafe or disruptive to the community by university staff is prohibited. Events involving alcohol must be held in the student pub. 20. INSURANCE The University does not provide any insurance for the personal belongings of students. The university cannot accept responsibility for the loss of, or damage to personal belongings of students whether utilized in the studentâ€™s room or stored elsewhere on university property. Time constraints often necessitate that general maintenance (both of a scheduled and an emergency nature) be carried out during periods when students are absent from residence, e.g., Christmas and February Break. It is recommended that students living in residence take their personal valuables with them when they vacate their room for these prolonged periods of time. 21. KEYS Each person authorized to be in residence receives keys which provide access to the main entrance door, the studentâ€™s individual room, and the laundry room. These keys remain the property of Dalhousie University, cannot be duplicated, and must be returned upon request. Should you lose your keys, a charge of $50 will be levied to rekey your room door and $100 for a front door key. Students are not allowed to loan keys. Anyone found in possession of an unauthorized key should expect to be dealt with severely.

22. LOUNGES & COMMON AREAS It is the responsibility of individuals to maintain a reasonable level of cleanliness in television and study lounges by disposing or recycling personal trash. If a lounge is vandalized or an appropriate level of cleanliness is not maintained, the lounge may be closed and other outcomes may be applied, including fines for extra cleaning and damage. The designated purpose of lounges may be changed at any time at the discretion of Residence Life Staff. 23. MISUSE OF FACILITIES All facilities are to be used for the purpose for which they were designed. No sports are to be played inside the residences. Any misuse of facilities is not acceptable and will result in action under the judicial process. No alteration or construction is permitted in a student room. 24. NOISE & QUIET HOURS The Dalhousie Residence Community is committed to ensuring that standards governing noise levels are maintained for the benefit of all individuals. Individuals should avoid disturbing others; the right to reasonable peace and quiet supersedes the right to make noise. All individuals are expected to uphold reasonable peace and quiet at all times. During quiet hours, all noise including, but not necessarily limited to, that of stereos, radios, TVs, musical instruments, and all conversations must not be audible beyond student rooms. Violations will result in disciplinary outcomes and may include a request to store or remove speakers, equipment, etc. from a residence room. Sub woofers or speakers where bass cannot be controlled or reduced, are not permitted in residence â€“ both in individual rooms or common areas. Quiet hours are in effect after 10 p.m., Sunday through Thursday inclusive, and also in effect after 1 a.m. Friday and Saturday nights. Quiet hours will be in effect from 7 p.m. to 8 a.m. the last full week of classes of each semester. The exception will be the last Friday and Saturday night, where regular quiet hours will be in effect. Twenty-three hour quiet hours will begin at 1 a.m. on that Saturday and extend throughout the examination period. Quiet hours are in effect 23 hours a day during examinations.

25. PARKING Below are some parking policies that apply to the Dalhousie AC property. For a full list of Dalhousie parking policies, please refer to the parking section on the Facilities Management website. dal.ca/parking. •

All students and staff must have a Dalhousie AC parking permit if they wish to park on campus. This permit will allow for any day time parking, Residence Students will be issued a pass that allows for overnight parking as well.

•

When Residence Students are parking overnight, vehicles must be parked in the Chapman parking lot located behind Chapman House.

•

Visitors that are signed in to residence are permitted to park overnight, however, they must contact Security Services for a special permit. Daily permits can be obtained 24/7 from Security Services by calling (902) 494-6400. Overnight visitors to residence must park in the Woodsman parking lot.

•

1:30 am – 7:30 am is considered overnight parking and a special permit is required.

•

During business hours, a Dalhousie AC parking permit entitles you to park in any general parking spot on campus, it does not allow you to park in any specialty spots such as “Visitor only”, “FM vehicles only” etc.

•

The gravel parking lot behind the Cox building (by the green houses) is reserved for Dalhousie department vehicles only, all others will be ticketed.

•

Timed “Visitor parking” spots are for visitors only! If you have a permit you cannot park in these spots which includes in front of Fraser house.

How to Apply for a Parking Permit To apply for a parking permit please go online to parkingpermit.dal.ca and follow the on-screen directions to fill out your application. You will need your NetID, password and vehicle information to complete the form. Parking permits can be picked up at Security Services in the Dairy Building (Dal ID required to pick up permit). If you experience any problems please go directly to Security Services. Security Services is open Monday to Friday 8:00 a.m. – 4:00 p.m.

26. PETS Pets, aside from non-dangerous fish (aquariums must be no larger than 2’x1’x1’), are prohibited in residence buildings. Special permission will be granted for working animals by the RLD. 27. PROHIBITED AREAS For safety reasons, there are areas in residence buildings where individuals are not permitted access. These areas include mechanical, electrical (this includes tampering with electrical panels), and maintenance rooms; rooftops; some dining hall related spaces such as kitchens; or any other space designated by university officials. 28. PROHIBITED ITEMS Items prohibited in our Residence Community include: •

Candles, incense, potpourri pots, or open flames of any kind

•

Extension cords (only CSA approved power bars are permitted)

•

Multiple receptacle outlets

•

Halogen lamps, holiday/decorative mini-lights

•

Toasters and hot plates

•

Sandwich makers, electric grills (i.e. George Foreman grills), or barbeques

•

Firearms, BB guns, air pistols/rifles, pellet guns, or other weapons

•

Explosive devices, propane canisters, or flammable liquids

•

Space heaters

•

Milk crates (due to the poisons emitted during burning)

•

Sub-woofers or stereo systems where bass cannot be controlled/reduced

•

Funnels and/or other speed drinking devices, beer pong tables

•

Kegs (of any size) and/or “Texas Mickeys”

•

Brewing/distilling equipment or apparatus

•

Alcohol trophies (alcohol bottle displays) or window displays of full, partially full, or empty bottles. For more information refer to section 2. Alcohol

•

Bongs

•

Drug paraphernalia

•

Any other materials or objects which will endanger student health and safety in residence 49

29. SCENT-FREE ENVIRONMENT Dalhousie University endorses a scent-free environment on campus and encourages individuals to refrain from wearing perfumed products in common areas like lounges, classrooms, and hallways. 30. SECURITY Residence security is provided primarily by student staff, assisted by contract security. The RAs do regular duty rounds seven days a week and are assisted on Thursday, Friday & Saturday nights by the Contract Security and Building Attendants. Contract Security are present during the entire examination period. Everyone entering or exiting the building must do so by the front door. All other exits are for emergency use only. Anyone entering or exiting these doors (except during an emergency situation) will be levied a $50 fine. No security system is effective without the full co-operation of the buildingsâ€™ occupants. In order to protect not only your own property, but the property of your fellow students, make sure you keep your door locked whenever you are out of the room. Also, make sure exterior doors to the building close and lock behind you. Never put anything in a door to prevent it from locking. Report ANY unknown persons to the student staff. 31. SEXUAL HARASSMENT/SEXUAL ASSAULT Residence Life at Dalhousie demands a commitment to an atmosphere of reciprocal respect among all members of the residence community. Sexual harassment and/ or assault potentially undermines the full and free participation of all members of the community by negatively impacting individuals and/or creating an intimidating, hostile, or offensive living environment. The university has a Sexual Harassment Policy which covers sexual harassment and sexual assault. Any resident may seek advice and assistance from Residence Life Staff or the Advisor, Harassment Prevention/Conflict Management (dal.ca/hrehp). All incidents will be reported to the Office of Human Rights, Equity & Harassment Prevention, however complainants may remain anonymous by request, unless they wish to proceed with filing an informal or formal complaint through the universityâ€™s Sexual Harassment Policy dal.ca/hrehp.

Complainants who wish to move forward with an informal resolution procedure will be guided by Residence Life management and/or the Office of Human Rights, Equity & Harassment Prevention. Should the complainant wish to proceed with a formal complaint the case will be referred to the Office of Human Rights, Equity & Harassment Prevention. Please note: in the event that a complaint is reported the parties involved may be subjected to a move until a resolution has been determined to ensure the safety of the individuals involved. Further information on procedures and resources for Sexual Harassment/Sexual Assault is available through the Human Rights, Equity & Harassment Prevention website. 32. SMOKING POLICY Dalhousie Agricultural Campus is committed to providing a healthy environment for students, faculty and staff. Therefore, smoking is prohibited in all Dalhousie Agricultural Campus buildings, including residences, and in all outdoor areas on the campus except for those specifically designated as smoking areas (Smoking Policy approved June 2010, effective September 1, 2010). In addition, use of e-cigarettes and vaporizers are also prohibited on residence property. 33. STORAGE Limited space is available to residence students who wish to store personal items over the summer months. This service is available only to residence students who will be returning to residence in the fall. Normally, a few small boxes or suitcases or a trunk can be stored. No furniture, shelving units, or refrigerators can be stored. The university cannot accept any responsibility for the loss or damage of items stored. All items must be labeled with the studentâ€™s name and room number for the coming year. 34. SPORTS & OTHER PHYSICAL ACTIVITIES Individuals are not permitted to engage in sports or physically-active games in residence buildings outside of designated areas. These activities are likely to cause damage and disturb others. Sports may be played in a number of designated areas on campus. Residence Life Dons or Residence Assistants can be consulted for more information in this regard. 35. TAILGATING/FRAUDULENT ENTRY Tailgating and/or fraudulently gaining or attempting to gain entry to another residence room or building is not permitted. 51

36. THEFT Theft of any sort is not tolerated in our Residence Community. Individuals are not permitted to take possession of, use/misuse, and/or be in possession of property that is not their own. Individuals are also not permitted to deface, destroy, and/or dispose of property that is not their own. 37. VIOLENCE Violence, physical or otherwise, is not tolerated in our Residence Community. Ignorance, anger, alcohol, or substance abuse will not be accepted as an excuse for instances of violence. If it is determined an individual has engaged in violent or aggressive behaviour, they will be subject to disciplinary outcomes, as deemed appropriate by residence staff, and their residence agreement may be terminated. In extreme circumstances, a case may be referred to the University for review under the University Code of Student Conduct. 38. WINDOWS Window screens and window stops must remain in place at all times. Tampering with screens or climbing out windows are safety hazards and will result in immediate disciplinary outcomes (see also Section 27 Prohibited Items). Students are responsible for the use of their windows. Under no circumstances should individuals throw or allow any object to drop from a window; throwing, dropping or ejecting any object from or at a residence building is prohibited. Displaying or storing items on exterior window ledges is prohibited.

IV. PROCESSES and OUTCOMES 1. GENERAL OVERVIEW Violations of the Residence Code of Conduct are normally dealt with by Residence Assistants and/or the Residence Life Don of the residence where the offending individual(s) reside(s). It is important to note that outcomes are applied in a progressive and restorative manner, giving individuals an opportunity to learn and grow through the process. In situations where damages/violations occur and the responsible individual(s) do not come forward or cannot be identified, Ancillary Services & the Department of Residence Life reserves the right to levy charges (including repair and/or clean-up costs). Each person registered at the university is required to pay into a fund to cover the cost of damage to university property. This fund applies in residence to damages to common areas caused by unknown individuals. Damage to individual student rooms is charged to the occupants. Where common area damages exceed the fund collected, additional charges will be levied on a group basis as deemed appropriate by the Residence Manager. In years where surplus funds remain, these funds are placed in a student development fund to benefit all Faculty of Agriculture students. Students are responsible for the condition of their rooms. Charges will be levied on an individual basis (equally in the case of a shared room) for any damage, alteration or lack of cleanliness found in the residence room. Rooms may be inspected with appropriate notice and at the end of each term by residence staff. Individuals are responsible for the conduct of their guests in addition to their own behaviour and conduct. If an individual chooses to leave, or is removed from, residence as a result of disciplinary action, they are still responsible for all financial responsibilities associated with their residence agreement. Note: In addition to being subject to the Residence Code of Conduct, individuals who commit violations and/or exhibit problematic behaviours or conduct in the Dalhousie Agricultural Campus Residence Community may also be referred to Dalhousie Universityâ€™s Student Judicial Process. More information on the Dalhousie University Code of Student Conduct can be found at: dal.ca/think

2. OUTCOMES & APPROACHES Restorative approaches and/or outcomes may result independently or in combination in response to violations of the Residence Code of Conduct. Dalhousie Residence recognizes that some students may have practices or medical requirements that may put them in violation of our policies. This includes but is not limited to; smudging, candles for religious practices, medical marijuana, etc. If you require accommodation for any of these, please get in touch with your Residence Life Don. Outcomes and/or approaches include: • EDUCATION

(Informal conversations & follow-up) −− Facilitated by RLS or RLD

• VERBAL WARNINGS

−− Issued by RLS or RLD • FORMAL/WRITTEN WARNINGS

−− Issued by RLS or RLD −− Formal/written warnings are issued using an “Outcome Notice Form” to remind individuals of an existing policy and the need to comply with aspects of the Residence Code of Conduct. −− While formal/written warnings are often issued as a courtesy, individuals should understand they will not be given a warning before a bond or fine is issued. • BONDS

−− Issued by RLS or RLD −− Bonds are means of guaranteeing future behaviour and is used to impose financial sanctions on an individual in the event of a further incident. No money is exchanged. −− The student is informed of the bond and that should there be a further incident the bond will automatically become a monetary penalty. • FINES

−− Issued by RLS or RLD −− Fines are non-refundable monetary consequences assessed when an individual has violated aspects of the Residence Code of Conduct. −− Individuals are expected to pay the amount owing immediately; fines will be charged to the individual’s student account.

• BEHAVIOURAL CONTRACTS

−− Issued by RLD −− In response to either specific incidents or patterns of inappropriate behaviour, an individual may be required to agree to a behavioural contract if they wish to remain in residence. −− A behavioural contract is an agreement between an individual and the University, whereby an individual agrees to a set of specified behaviours, stipulations, conditions, and or expectations. −− Breach of a behavioural contract will result in further disciplinary outcomes, up to and including removal from residence. • RESIDENCE BANS

−− Issued by RLD −− In response to either specific incidents or patterns of inappropriate behaviour, an individual may be banned from specific residence locations (including, but not necessarily limited to, residence halls and dining halls), or from the entire residence community for a specified period of time. • REMOVAL FROM RESIDENCE

−− Issued by the Manager of Residence Operations, in consultation with the RLD. −− The University reserves the right to terminate the Residence Agreement when violations which are illegal or endanger the security and safety of residents, or seriously disrupt the residence community or immediate neighbourhood, have taken place. −− Examples include, but are not limited to: criminal activity; physical or sexual assault; harassment (including emails, text messages, voicemail or other computer/telephone communications); threats of violence or any other wilful or negligent conduct that endangers the health, safety or well-being of others; trafficking, possession, promotion, or use of illegal drugs; theft of or damage to property of the university or others; misuse or tampering with fire safety equipment; and possession of weapons.

3. PROCESS & FOLLOW-UP FLOW CHART RESIDENCE INCIDENT/COMPLAINT

←

Reported by Students, Residence Staff, Dal Security, or Residence Life Staff

RESIDENCE LIFE STAFF DOCUMENTATION

←

Documented by Residence Staff, Dal Security, or Residence Life Staff

DECISION AND FOLLOW-UP by RESIDENCE LIFE STAFF and/or RESIDENCE MANAGER Depending upon the specific nature of the incident, follow-up may involve a range of outcomes, including: Education, Verbal Warnings, Formal Warnings, Bonds, Fines, Educational Projects, Behavioural Contracts, Residence Bans, or Removals from Residence. Depending upon the nature of the incident, follow-up MAY involve referral to and use of a restorative justice approach. Eligibility requirements must be met before a restorative approach is employed.

← POSSIBLE REFERRAL to the university’s

←

RESIDENCE LIFE STAFF and/or RESIDENCE MANAGER INCIDENT REVIEW

CODE OF STUDENT CONDUCT

4. BEHAVIOURAL CONTRACTS – OUTLINE OF PROCESS In response to either specific incidents or patterns of inappropriate behaviour and/ or Residence Code of Conduct violation or disruption, an individual may be required to agree to a behavioural contract if they wish to remain in residence. A behavioural contract is an agreement between an individual and the University, whereby an individual agrees to a set of specified behaviours, stipulations, conditions, and/or expectations. Breach or violation of the terms or conditions of a behavioural contract will result in further outcomes including additional fines or educational sanctions, and removals from residence as noted below: −− A first breach or violation of the contract’s terms/conditions will result in a follow-up meeting with the Residence Life Don, an additional $250 fine, and may also result in additional educational sanctions. −− A second/subsequent breach or violation of the contract’s terms/conditions may result in a removal from residence, including a ban from all Dalhousie residence properties for a period of up to one year. Exceptional and/or extreme breaches or violations may result in immediate removal and banning from Dalhousie residence properties. All individuals are responsible for the behaviour of their guests; if a guest of an individual on a behavioural contract is found to be in violation of elements of a host’s behavioural contract, their host(s) will be held accountable.

V. APPEALS 1. APPEALS: AN INTRODUCTION Disciplinary outcomes may only be appealed once, on specific grounds, as outlined below. It is also important to note that appeal will result in one of three outcomes: 1.

THE ORIGINAL DECISION/OUTCOME IS UPHELD,

THE ORIGINAL DECISION/OUTCOME IS OVERTURNED, or

THE ORIGINAL DECISION/OUTCOME IS MODIFIED, WHICH MAY INCLUDE AN INCREASE IN AN OUTCOMEâ€™S SEVERITY

ALL written appeal submissions MUST clearly identify the specific ground(s) on which the appeal is being requested and provide supporting detail/documentation in order to be considered. Individuals are entitled to have a person of their choice accompany them to any Residence Code of Conduct violation or appeal meetings. 2. APPEALS COMMITTEE The Appeals Committee is chaired by the DIRECTOR-RESIDENCE OPERATIONS, and is comprised by the following additional members:

A. the MANAGER-RESIDENCE OPERATIONS (Ancillary Services), or their designate; B. a RESIDENCE LIFE DON not involved in the decision being appealed (Residence Life); C. a RESIDENCE LIFE STAFF not involved in the decision being appealed (Student/Residence Life). The Committee will not hear appeals of bond or fines and will only assemble once permissible grounds for appeal have been established.

3. APPEAL GUIDELINES & PERMISSIBLE GROUNDS FOR APPEAL Guidelines and permissible grounds for the appeal of outcomes are detailed in the chart below. Without appropriate grounds as determined by the designated staff (indicated below), the appeal will not be considered. OUTCOME TYPE

PROCESS/TIMELINE

PERMISSIBLE GROUNDS FOR APPEAL

BONDS FINES

May be appealed in writing

Applicable new evidence

within three (3) days of their

or information has become

receipt to the applicable

available

Residence Manager Claim of unfair treatment or bias BEHAVIOURAL

May be appealed in writing

Applicable new evidence

CONTRACTS

within three (3) days of their

or information has become

receipt to the Appeals

available

RESIDENCE

Committee through the

TRANSFERS

Office of the Director-

Claim of unfair treatment

Student Life

or bias

REMOVAL FROM

May be appealed in

Applicable new evidence

RESIDENCE

writing within 24 hours

or information has become

of their receipt to the

available

RESIDENCE BANS

Appeals Committee through the Office of

Claim of unfair treatment

the Director-Student Life

or bias

Compassionate consideration

RESIDENCE AGREEMENT

DALHOUSIE RESIDENCE AGREEMENT ___ FRASER HOUSE

___ CHAPMAN HOUSE

___ TRUEMAN HOUSE

penalties should you fail to meet your obligations. Please read this Agreement carefully before signing. THIS AGREEMENT made this ______ day of ________________________ 20___. BETWEEN: DALHOUSIE UNIVERSITY (hereafter called the “UNIVERSITY”) OF THE FIRST PART - and ______________________________________________, Dalhousie ID number ___________________ (Hereafter called the “STUDENT”) OF THE SECOND PART WITNESSETH that in consideration of the mutual covenants contained herein the parties agree as follows: Premises

The University agrees:

(a) that the Student may use and occupy an assigned residence room, which room will be assigned to the Student by the University and which may be changed from time to time by agreement in writing between the University and the Student (the "premises"); and b)

to provide meals, as contracted for by the Student, to the Student, for the period outlined below.

First-year undergraduate students are entitled to occupy their rooms after 9:00 a.m., Saturday, September 3, 2016. Returning, graduate, and transfer students are entitled to occupy their rooms after 9:00 a.m.,Monday, September 5, 2016. The Residence closes at term end in December and April immediately after the last examination scheduled in the regular Arts and Social Sciences/Science timetable. In all cases, the Student must vacate the Residence within 24 Residence Fee

2. The Student agrees to pay to the University the appropriate Residence rate, as outlined in the 2016-2017 Residence Room Rates sheet. Accounts are payable in full at registration, or in two instalments, the term to be paid on or before September 19, 2016, and the second to be paid on or before January 20, 2017. Residence payments shall be made online or in-person through the Student Accounts in the Cox Institute.

Student Status

3. The Student acknowledges and agrees that he/she is entitled to occupy the premises only so long as he/she is enrolled as a full-time student in good standing at the University. In the event that the Student ceases to be a full-time student in good standing, he/she shall vacate the premises within twenty-four (24) hours of the date upon which he/she ceased to hold such status, unless alternate arrangements are approved in writing by the University. access the University's student records system from time to time to verify the academic status of the Student.

Student

The Student covenants with the University that he/she:

(a)

shall pay all residence fees promptly when due;

(b) shall not use the premises or permit them to be used otherwise than as residential accommodation. In particular, and without limiting the generality of the foregoing, the premises shall not be used as a school for the giving of instruction, or for any profession, trade or business unless previously authorized in writing by the University; (c) shall not permit the premises to be occupied by any person or persons other than those registered with the Residence or as otherwise authorized in writing by the University; (d)

shall be responsible for the ordinary cleanliness of the premises;

(e) shall not keep or allow in the premises any bird, University;

or animal or any pet of any kind without the prior written consent of the

(f) shall not make any alterations or additions, or change in any way the premises without the prior written consent of the University; (g) shall notify the University immediately of any damage to the premises during the period of the Agreement and also of any accidents to and defects in the appliances provided by the University; (h) acknowledges and agrees that authorized personnel or agents of the University are entitled to enter the premises at any time for reasons considered appropriate or necessary for the University including, but not limited to, reasons of health, safety or general welfare, or to make necessary repairs to the premises, or to inspect the premises for suspected breaches of any applicable rules or regulations of the University. Students are advised that the premises may also be inspected during each vacation period. (i) shall be responsible for the actions and conduct of his/her guests and for any damage caused by the Student or by any person whom he/she permits on the premises. Students are particularly advised that serious violations of the rules and regulations by their guests may result in the eviction of the Student. (j)

shall not assign the premises or any part thereof;

(k) shall leave the premises, and its contents, in the same condition as when he/she took possession, reasonable wear and tear excepted; (l) shall not permit to be possessed, stored, or in any other way held or used on the premises halogen lamps, any or any burning including but not limited to the following: candles, incense, potpourri pots, oil burning lamps, chemical oils, gunpowder, or any other explosive, dangerous, offensive or illegal substance or thing except those things of normal use and tested; (m) shall not do or permit to be done any act or thing which may make void or voidable any insurance of the University upon the building or the contents; (n) shall observe and abide by the rules and regulations contained in the University Calendar, the Residence Handbook, the Residence Code of Conduct, and posted in the common areas of the building in which the premises are located, along with all such variations, modifications and additions to such rules and regulations as the University may make from time to time whether before or after the date of this Agreement. The Student agrees that such rules and regulations form part of this Agreement and are binding on the parties as if they were incorporated herein. Notice of such rules and regulations shall be deemed to have been given to the Student upon approval of the rule or regulation by the University. The Student further agrees that his/her family, guests and visitors will duly observe all such rules and regulations. (o)

shall comply with all by-laws of the Village of Bible Hill and the County of Colchester and other lawful authorities affecting the

Dalhousie Residence Agreement – Agricultural Campus 1/2

premise or occupancy of the premises; (p) shall indemnify the University from all liabilities, suits, claims, demands, and actions for which the University shall or may become liable by reason of any breach, violation, or non-performance by the Student of any covenant, term or provision of this Agreement, or by reason of a death or injury or damage resulting from, occasioned to or suffered by any person or any property by reason of the act, neglect or default on the part of the Student or his/her family or guests. Entry Doors

5. The Student shall not during occupancy by the Student alter or change or cause to be altered the lock or locking system on any door that gives entry to the premises.

Internet/TV/ Telephone

6. Please refer to the Residence Handbook under the Residence Community Living Guide for information on Entertainment/ Internet/WiFi Access/Telephone.

Damage to Premises

7. If during the term of this Agreement the premises, or the building in which the premises are situated, shall be damaged or destroyed by fire, the elements, unavoidable accident or other casualty so as to render the premises or the building for habitation, and if the premises or the building shall be incapable of being rebuilt or repaired with reasonable diligence within two weeks of the happening of such destruction or damage, and provided that the University is unable to provide the Student with reasonable alternate accommodation, then the University or the Student may, at its or his/her option, terminate this Agreement by giving notice in writing to the other within seven (7) days of such destruction or damage, and upon such notice being given to the University or received by the Student, the residence fees shall be apportioned and payable by the Student only to the date of such damage or destruction, and any such fees which have been paid in respect of the period subsequent to the date of such destruction or damage shall be refunded to the Student. If within the said period of seven (7) days neither party shall have given notice terminating this Agreement as aforesaid, or if within such period the parties shall have agreed not to give such notice, then the University shall with all reasonable speed rebuild or repair the premises and the residence fees shall abate from the date of such destruction or damage until the premises or the building have been rebuilt or repaired, or where residence fees have been paid in advance the portion attributable to that period shall be refunded, unless the Student has been accommodated in alternate University housing.

Liability

8. The University shall not be liable for loss, or damage to, or theft of personal belongings. Students are advised to carry adequate personal insurance to cover loss or damage to their belongings. Except in the case of negligence on the part of the University or its employees, the University is not responsible for any kind of injury, damage or loss suffered by the Student, his or her guests or invitees while they are in or about the premises, building in which the premises are located or on University property.

Late Payment of Residence Fees

9. If any payment of residence fees is not received by the University by the payment dates set out in the University Calendar, interest at a monthly rate as set by the University, which interest rates are posted at www.dal.ca/admissions/money_ matters/payment_due_dates/late_fees.html, will be charged and the total sum shall become immediately due and payable to the University. Failure to pay residence fees, charges, or may result in the denial of University privileges including but not limited to access to transcripts and records of attendance, Langille Athletic Centre and the libraries, or termination of this residence agreement.

Termination

10. Calendar (i.e. the Fall and Winter terms). (a) Each student is expected to remain in residence for the full Term of the Agreement as stated in Section 1 above unless he/ she graduates, undertakes a co-op placement or practicum required for academic purposes outside the Truro area, withdraws from the University or is unable to continue in residence for other reasons acceptable to the University. The University shall have sole discretion in determining what constitutes valid grounds for early withdrawal from residence. It is the Studentâ€™s responsibility to notify as soon as possible that he/she will not be remaining in residence for the full academic year. Except in his or her residence the above circumstances, no refunds of residence fees will be made. In all cases of approved early withdrawal from residence the student will be charged for the time he/she occupied the residence room. (b) The Student may terminate this agreement upon seven (7) days notice in writing, or by consent in writing of the University, where the University is in breach of any of the covenants, agreements or provisions contained herein; (c) The University may terminate the agreement by giving thirty (30) days notice in writing to the Student of its intention to terminate, provided that the University may immediately terminate the agreement and re-enter the premises:

Force Majeure

(i)

If any instalment of the residence fees or any part thereof is in arrears or unpaid for seven (7) days whether formally demanded or not;

(ii)

If the Student breaches any of the covenants, provisions, rules or regulations contained in, or incorporated as part of, this agreement.

11. Whenever and to the extent that the University shall be unable to or shall be delayed or restricted in its obligations under this Agreement in respect of the supply or provision of any heating, service or utility or by the doing of any work or the of its obligation during making of any repairs or by any cause beyond its control, the University shall be relieved from the the period in which it is unable to or is delayed or restricted in the obligation. It is understood and agreed that if the heating, water or other service, equipment or furniture provided by the University becomes damaged or destroyed, the University shall have a reasonable time in which to repair or replace same.

Condonation of 12. Any excusing, condoning, or overlooking by the University of any default, breach or non-observance by a Student at any Breach Not a Waiver time of any covenant, condition or regulation of this Agreement shall not operate terms of this Agreement, and shall not defeat or after effect in any way the Universityâ€™s rights in respect of any such subsequent default or breach. Headings

13. Headings contained in this Agreement are inserted only as a matter of convenience and in no way extend the scope or intent of this Agreement or any provision of it.

limit or

THIS AGREEMENT shall endure to the of and be binding upon the parties hereto, their heirs, executors, administrators, successors and permitted assigns, respectively, and if there is more than one student resident in the premises, each covenant shall be deemed to be joint and several. IN WITNESS WHEREOF the parties have caused this Agreement to be executed the day and year

above written.

DALHOUSIE UNIVERSITY, by its duly authorized representative

_______________________________________ LEGAL PARENT or GUARDIAN (where Student is under 19 years of age)

______________________________________ DALHOUSIE UNIVERSITY

PLEASE READ CAREFULLY: I acknowledge that I have been given the opportunity to read this Agreement. I understand and agree that the Agreement affects my rights and obligations as a student at Dalhousie University and I agree to be bound by all the terms, conditions, rules and regulations stated or incorporated by reference herein.

___________________________ Date

______________________________________ Student

DALHOUSIE UNIVERSITY RESIDENCE AGREEMENT GRADUATE/MATURE UNIT TRUEMAN HOUSE penalties should you fail to meet your obligations. Please read this Agreement carefully before signing.

THIS AGREEMENT made this _____ day of _________________________ 20___. BETWEEN: DALHOUSIE UNIVERSITY (hereafter called the “UNIVERSITY”) OF THE FIRST PART - and ______________________________________________, Dalhousie ID number ___________________ (Hereafter called the “STUDENT”) OF THE SECOND PART WITNESSETH that in consideration of the mutual covenants contained herein the parties agree as follows: Premises

The University agrees that the Student may use and occupy the premises known and described as Room No.

_________or such other room as the Student and the University may from time to time agree in writing, located at _________________________________, Truro, Nova Scotia, (the “premises”) for the term commencing on the ____ day of ______________, 20__, and ending on the 22nd day of April, 2017 (the "Term"), unless otherwise terminated in accordance herewith. The Residence closes at term end in December and April immediately after the last examination scheduled in the regular Arts and -

tion in each academic term. Residence Fee

The Student agrees to pay to the University the appropriate Residence rate, as outlined in the 2016-2017 Residence Rates

and the second term to be paid on or before January 20, 2017. Residence payments shall be made on-line or in-person through Student Status

3. The Student acknowledges and agrees that he/she is entitled to occupy the premises only so long as he/she is enrolled as a full-time student in good standing at the University. In the event that the Student ceases to be a full-time student in good standing, he/she shall vacate the premises within twenty-four (24) hours of the date upon which he/she ceased to hold such status, unless alternate arrangements are approved in writing by the University. The Student acknowledges that staff at the University will access the University’s student records system from time to time to verify the academic status of the Student.

Student Covenants

The Student covenants with the University that he/she:

(a) shall pay all residence fees promptly when due; (b) shall not use the premises or permit them to be used otherwise than as residential accommodation. In particular, and without limiting the generality of the foregoing, the premises shall not be used as a school for the giving of instruction, or for any profession, trade or business unless previously authorized in writing by the University; or as otherwise authorized in writing by the University; (d) shall be responsible for the ordinary cleanliness of the premises; University; (f) shall not make any alterations or additions, or change in any way the premises without the prior written consent of the University; (g) shall notify the University immediately of any damage to the premises during the period of the Agreement and also of any accidents to and defects in the appliances provided by the University; (h) acknowledges and agrees that authorized personnel or agents of the University are entitled to enter the premises at any time for reasons considered appropriate or necessary for the University including, but not limited to, reasons of health, safety or general welfare, or to make necessary repairs to the premises, or to inspect the premises for suspected breaches of any applicable rules or regulations of the University. Students are advised that the premises may also be inspected during each vacation period. (i) shall be responsible for the actions and conduct of his/her guests and for any damage caused by the Student or by any person whom he/she permits on the premises. Students are particularly advised that serious violations of the rules and regulations by their guests may result in the eviction of the Student. (j) shall not assign the premises or any part thereof; (k) shall leave the premises, and its contents, in the same condition as when he/she took possession, reasonable wear and tear excepted;

tested; (m) shall not do or permit to be done any act or thing which may make void or voidable any insurance of the University upon the building or the contents; (n) shall observe and abide by the rules and regulations contained in the University Calendar, the Residence Handbook, the Residence Code of Conduct, and posted in the common areas of the building in which the premises are located, along with all such variations, modifications and additions to such rules and regulations as the University may make from time to time whether before or after the date of this Agreement. The Student agrees that such rules and regulations form part of this Agreement and are binding on the parties as if they were incorporated herein. Notice of such rules and regulations shall be deemed to have been given to the Student upon approval of the rule or regulation by the University. The Student further agrees that his/her family, guests and visitors will duly observe all such rules and regulations. (o) shall comply with all by-laws of the Village of Bible Hill and the County of Colchester and other lawful authorities affecting the premises or occupancy of the premises;

Dalhousie Residence Agreement – Mature Unit - Trueman House 1/2

become liable by reason of any breach, violation, or non-performance by the Student of any covenant, term or provision of this Agreement, or by reason of a death or injury or damage resulting from, occasioned to or suffered by any person or any property by reason of the act, neglect or default on the part of the Student or his/her family or guests. Services

The University agrees to:

(a) supply hot and cold water, heat and electricity to the premises at all reasonable times and shall pay all rates in respect to them, except that the University shall not be required to furnish water, heat or electricity to the premises during the making of repairs to the water, heating or electrical systems; desk and desk chair for the premises. Internet/TV/ Telehone

(c) provide Entertainment/Internet/WiFi Access/Telephone services. Please refer to the Residence Handbook under the Residence Community Living Guide for more information.

Entry Doors

6. The Student shall not during occupancy by the Student alter or change or cause to be altered the lock or locking system on any door that gives entry to the premises.

Damage to Premises

Liability

If during the term of this Agreement the premises, or the building in which the premises are situated, shall be damaged or des-

and if the premises or the building shall be incapable of being rebuilt or repaired with reasonable diligence within two weeks of the happening of such destruction or damage, and provided that the University is unable to provide the Student with reasonable alternate accommodation, then the University or the Student may, at its or his/her option, terminate this Agreement by giving notice in writing to the other within seven (7) days of such destruction or damage, and upon such notice being given to the University or received by the Student, the residence fees shall be apportioned and payable by the Student only to the date of such damage or destruction, and any such fees which have been paid in respect of the period subsequent to the date of such destruction or damage shall be refunded to the Student. If within the said period of seven (7) days neither party shall have given notice terminating this Agreement as aforesaid, or if within such period the parties shall have agreed not to give such notice, then the University shall with all reasonable speed rebuild or repair the premises and the residence fees shall abate from the date of such destruction or damage until the premises or the building have been rebuilt or repaired, or where residence fees have been paid in advance the portion attributable to that period shall be refunded, unless the Student has been accommodated in alternate University housing. 8. The University shall not be liable for loss, or damage to, or theft of personal belongings. Students are advised to carry adequate personal insurance to cover loss or damage to their belongings. Except in the case of negligence on the part of the University or its employees, the University is not responsible for any kind of injury, damage or loss suffered by the Student, his or her guests or invitees while they are in or about the premises, building in which the premises are located or on University property.

Late Payment of Residence Fees

9. If any payment of residence fees is not received by the University by the payment dates set out in the University Calendar, interest Residence Fees at a monthly rate as set by the University will be charged and the total sum shall become immediately due and payable to the University. Failure to pay residence fees, charges, or fines, may result in the denial of University privileges including but not limited to access to transcripts and records of attendance, Langille Athletic Centre and the libraries, or termination of this residence agreement.

Termination

10. Calendar (i.e. the Fall and Winter terms). (a) Each Student is expected to remain in residence for the full Term of the Agreement as stated in Section 1 above unless he/she graduates, undertakes a co-op placement or practicum required for academic purposes outside the Truro area, withdraws from the University or is unable to continue in residence for other reasons acceptable to the University. The University shall have sole discretion in determining what constitutes valid grounds for early withdrawal from residence. It is the Student’s responsibility to notify his or circumstances, no refunds of residence fees will be made. In all cases of approved early withdrawal from residence the Student will be charged for the time he/she occupied the residence room. (b) The Student may terminate this agreement upon seven (7) days notice in writing, or by consent in writing of the University, where the University is in breach of any of the covenants, agreements or provisions contained herein; (c) The University may terminate the agreement by giving thirty (30) days notice in writing to the Student of its intention to terminate, provided that the University may immediately terminate the agreement and re-enter the premises:

Force Majeure

(i)

If any instalment of the residence fees or any part thereof is in arrears or unpaid for seven (7) days whether formally demanded or not;

(ii)

If the Student breaches any of the covenants, provisions, rules or regulations contained in, or incorporated as part of, this agreement.

11. tions under this Agreement in respect of the supply or provision of any heating, service or utility or by the doing of any work or the heating, water or other service, equipment or furniture provided by the University becomes damaged or destroyed, the University shall have a reasonable time in which to repair or replace same.

Condonation of Breach Not a Waiver

12. Any excusing, condoning, or overlooking by the University of any default, breach or non-observance by a Student at any time of any covenant, condition or regulation of this Agreement shall not operate as a waiver of the University’s rights under this Agreement in respect of subsequent defaults, breaches or non-observances of terms of this Agreement, and shall not defeat or affect in any way the University’s rights in respect of any such subsequent default or breach.

Headings

13. scope or intent of this Agreement or any provision of it. successors and permitted assigns, respectively, and if there is more than one student resident in the premises, each covenant shall be deemed to be joint and several.

DALHOUSIE UNIVERSITY, by its duly authorized representative

_______________________________________ LEGAL PARENT or GUARDIAN (where Student is under 19 years of age)

______________________________________ DALHOUSIE UNIVERSITY

___________________________ Date

______________________________________ Student Dalhousie Residence Agreement – Mature Unit - Trueman House 2/2

dal.ca/residence Ashley & Paul Coffin Residence Life Dons Chapman House 902-843-8836 ashley.coffin@dal.ca paul.coffin@dal.ca Jerry Young Residence Life Don Trueman House 902-843-8824 jyoung3@dal.ca Ashley & Mark Simms Residence Life Dons Fraser House 902-895-2473 ashley.simms@dal.ca marksimms@dal.ca

Printed August 2016. You can find the most up to date version of this document at dal.ca/resdocs. If there is any discrepancy between information in this guide and on the website, then the website will be deemed correct.