FinServ Paper Cuts in CX eBook

Eliminating CX “Paper Cuts” Strengthening Banking Customer Loyalty With Smoother Journeys

Charles, a deposit was made to your account for $1,472 on Tuesday, November 17.

CONTENT 2

What Is a “Paper Cut” in CX?

3

Why Should You Care About Paper Cuts?

4

Three Best Practices for Preventing Paper Cuts

6

How to Prevent Paper Cuts in Five Banking Customer Journeys

8

Apply for a Loan (Buy)

8

Receive and Activate Credit Card (Onboard)

9

Receive Notification of Exceeding Overdraft Limit (Use and Manage)

10

Receive Proactive Alerts About Suspicious Behavior (Use and Manage)

11

Report a Missing or Stolen Card (Support and Resolve)

12

Getting Started for Quick Wins

13

CSGI.COM

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

What Is a “Paper Cut” in Banking CX? When minor inconveniences add up and become major frustrations, banking customers quietly take their business elsewhere.

Picture this: You lost your credit card while traveling on vacation and need to report it’s missing. When you log into your banking app, you can’t find a way to complete a report—meaning you have to stop what you’re doing to call the contact center.

Maybe you try the bank’s AI‑powered virtual assistant first. But it doesn’t recognize what you’re trying to do and eventually tries to connect you with a human agent anyway. When you finally reach an agent, you repeat what you just tried to do in the app. After a transfer to another department, you explain everything yet again.

While this may sound like a relatively minor hassle, it’s an unnecessary time waster that makes you, and many other customers, consider switching to another bank—one with better customer service and easier digital self-service tools.

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

Paper cuts are tiny incidents that, over time, gain the power to inflict a lot of unexpected pain. Speaking to three agents to report a lost credit card, looping through an AI agent that fails to resolve the issue, encountering digital self-service barriers, not knowing when the credit card will be delivered—these are the small misses that accumulate over time, causing customers to choose a different bank when they open their next account.

Recognizing the damage paper cuts have on customer experience (CX) and loyalty, forward-thinking CX leaders in financial services are taking steps to reduce friction. Keep reading to discover how customer journey management prevents paper cuts in five banking customer journeys.

CSGI.COM

3

Why Should You Care About Paper Cuts?

As customer loyalty declines, many banks are suffering from silent attrition. Unhappy customers may keep a checking account, but new cards, loans, and everyday spend quietly migrate to competitors.

According to Forrester Research, when customers feel frustrated, only 27% plan to stay with their bank, compared with 83% who plan to stay when they feel valued.

4

CSGI.COM

Customers now expect banking to be as quick and effortless as shopping online, booking a ride, or streaming a movie.

Paper Cuts Hurt Customer Satisfaction and Loyalty

Paper cuts damage loyalty by making it harder and more frustrating to accomplish a simple task. Dismissing them as minor is a costly oversight: like a death by a thousand cuts, the cumulative toll of these small problems erodes customer experience and loyalty over time.

27% ©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

When digital account opening processes are slow or complex, as many as

67%

of applications are abandoned.

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

CSGI.COM

5

Three Best Practices for Preventing Paper Cuts

Modernize your digital communication and self-service. Make it more convenient for customers to communicate with you and access the information they need by providing several digital channels, such as:

SMS, MMS, and RCS Mobile app and secure in‑app messaging Online payment and servicing portals Digital knowledge base AI virtual assistant

Use customer journey analytics to understand customer journeys and identify friction points. Customer journey analytics track and measure every interaction consumers have with your bank, across every channel, providing a picture of the CX challenges (including all those paper cuts) a specific customer is experiencing.

For example, journey analytics can detect that a user is trying to log in to the payment portal but cannot do so.

Use customer journey orchestration (CJO) to provide proactive customer service.

Journey orchestration analyzes current behavior, predicts future behavior and delivers the right messages at the right time to help customers accomplish their task. By analyzing customer interactions as they happen, a CJO system identifies and eliminates potential friction points in the customer experience before they escalate.

This lets you act in real time to prevent friction, ensuring a smooth customer journey.

6

CSGI.COM

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

73% of customers say something about their primary bank’s communications needs improvement.

73%

Their Top 3 Asks 1. Faster updates on important issues 2. Clearer, simpler explanations 3. Messages tailored to their accounts Source: Banking Communication Preferences, Dec 2025 The Harris Poll / CSG

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

CSGI.COM

7

1

How to Prevent Paper Cuts in Five Banking Journeys Paper cuts can occur at every stage of the customer experience lifecycle: Discover Support and Resolve Buy

Use and Manage

Onboard

Timely, personalized communication is the key to preventing or reducing friction points in these and other customer journeys.

8

CSGI.COM

Apply for a Loan [Buy]

Paper Cut: A customer starts your online loan application but stops when it’s time to pick their child up from school. The information they’d already entered is lost, so they must start the entire application over when they come back to it a few hours later.

Solution: Use a CJO system that securely stores the information the customer enters and fills it back in when they resume the application. A CJO system streamlines your loan application process when it:

Detects that the customer abandoned the application without completing it.

Decides which channel and content combination is best to nudge the customer to provide missing or additional information.

Nudges the customer to provide missing or additional information (by adding it to the partially completed application).

Alerts the customer that the application will be suspended if it’s not completed by a certain date.

Notifies the customer with the outcome of the application process and next steps (move to onboarding or appeal/seek clarification if declined).

Thanks to this system, the customer gets a heads-up to transfer money to their checking account and avoid the overdraft fee. ©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

2

Receive and Activate a Credit Card

[Onboard]

Paper Cut: A customer applies for a new credit card needed for an upcoming trip.

The customer doesn’t get any information about when the card will arrive, and they’re leaving in five days. They call your contact center to learn that you cannot track the delivery.

Solution: Use a system that digitally tracks the credit card and notifies your customers about its delivery status. A CJO system:

Notifies the customer that their card(s) are on the way and that PIN(s) will be delivered separately.

Reminds the customer of delivery date and time slot and confirms their availability—or, if needed, allows them to reschedule the delivery with the logistics provider.

Notifies the customer if there are delays in delivering one or more of the items.

Confirms the delivery appointment through the customer’s preferred communication method.

Notifies the customer with successful delivery of the card and prompts the customer to report undelivered items.

Detects if the customer hasn’t activated their card(s) yet.

Reminds the customer to activate the card and signposts them to digital channels for self-service activation.

Thanks to this system, the customer can relax knowing their credit card will arrive in three days.

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

CSGI.COM

9

3

Receive Notification of Exceeding Overdraft Limit

[Use and Manage]

Paper Cut: A customer didn’t realize their checking account didn’t have sufficient funds to cover their higher-than-usual electric bill (which is on autopay). They are surprised to discover a $3 overdraft charge.

Solution: Use a system that notifies customers that they are approaching their overdraft limit.

A CJO system:

Detects when customers are about to exceed their agreed overdraft limit.

Notifies customers that they need to top up their account or else they’ll exceed the overdraft limit and incur a fee.

Detects if customers have surpassed the overdraft limit.

Notifies customers that they’ve exceeded the overdraft limit and explains the associated charges and payment options.

Thanks to this system, the customer gets a heads-up to transfer money to their checking account and avoid the overdraft fee.

10

CSGI.COM

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

4

Receive Proactive Alerts About Suspicious Behavior [Use and Manage]

Paper Cut: The customer is vacationing in St. Thomas and wants to buy a watch at the duty-free store. Their credit card is declined due to the unusual activity.

Now that customer must spend hours resolving the problem so they can keep using their credit card during the rest of the vacation.

Solution: Use a system that detects suspicious activity and immediately verifies the purchase with the customer. A CJO system:

Detects suspicious behavior on customers’ credit card account.

Notifies customers that their account (and associated card) has been suspended due to suspicious behavior.

Confirms with customers whether the charge was authentic by immediately contacting them via automated call or push notification from the mobile app.

Thanks to this system, this customer immediately verifies that the watch purchase was legitimate, and they’re able to continue their shopping.

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

CSGI.COM

11

5

Report a Missing or Stolen Card [Support and Resolve]

Paper Cut: A customer calls your contact center to report their credit card is missing. They are transferred to three customer service agents and must explain repeatedly that they need the new card before they leave for vacation in five days.

Solution: Use intent-based call routing to direct callers to the correct agent, reducing call transfers and making it easy for customers to report a missing card and request a new one. A CJO system:

Detects customer intent to report a missing or stolen card (based on the customer viewing the FAQ page).

Guides the customer to report the missing or stolen card using digital channels.

Detects that a customer reported a missing or stolen card via digital channels.

Routes the customer to the appropriate agent if they call for support.

Confirms that the reported card is deactivated.

Notifies the the customer that their new card is on the way and that its PIN will be delivered separately be delivered separately.

Thanks to this system, the customer reports the missing card—and requests a new card be delivered—using the mobile app. No contact center call required.

12

CSGI.COM

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

Target Paper Cuts for Quick CX Wins

Customers compare their interactions with your bank to the best experiences they’ve had, regardless of industry. Preventing paper cuts in common customer journey is essential for achieving CX wins. Just like how the “minor” pain points add up to churn customers, the flip side is also true: Quick wins accumulate to major growth in customer loyalty and revenue.

Create Painless Customer Journeys With CSG Xponent Wherever paper cuts emerge in your customers’ journeys, our customer engagement platform, CSG Xponent, helps your bank smooth them into effortless, intelligent interactions.

Insights and Analytics Unify data and discover how customers are moving across channels and touchpoints—not just how they’re responding at a single step in the journey.

Journey Orchestration Anticipate customer needs—don’t just react to them. Leverage intelligent, real-time decisioning and understand customer intent at every interaction with your brand to activate effortless experiences.

Engagement Channels

How can your bank do all this with one platform?

Speak as one brand, to one customer, in every digital touchpoint with connected communication channels. Give customers digital self-service and VIP-level personalization across their journeys.

Talk to our experts today about CSG Xponent.

©2026 CSG SYSTEMS INTERNATIONAL, INC. AND/OR ITS AFFILIATES (“CSG”)

CSGI.COM

13

About CSG CSG empowers companies to build unforgettable experiences, making it easier for people and businesses to connect with, use and pay for the services they value most.

Our customer experience, billing and payments solutions help companies of any size make money and make a difference. With our SaaS solutions, company leaders can take control of their future and tap into guidance along the way from our fiercely committed and forward-thinking CSGers around the world.

Want to learn more about how to be a change-maker and industry shaper like the global brands that trust CSG? Visit csgi.com to learn more.