Issuu

18 19

annual report

Dear Neighbors,

C ON T E N T S Assessor 3 Board of Education 4 Collector of Revenue 5 Finance Department 6-7 Fire Department 8 Fire Marshal 9 Chatham Health 10 Human Resources 11 Parks & Recreation 12 Land Use and Building 13-14 Police Department 14-15 Public Library 16 Public Works 17 River COG 18 Senior Center 19 Social Services 20 Youth & Family Services 21 Prevention Partnership 22 Town Clerk 22 Water Pollution Control Authority 23 20 East High Street East Hampton, CT 06424 tel 860.267.4468 | fax 860.267.1027 EastHamptonCT.gov Follow us on Twitter @EHTown_Manager

Design by Cheryl Gioielli www.Gioielli-Design.com

18 19 ANNUAL REPORT

18 19

annual report

I am pleased to present the Town of East Hampton Annual Report for 20182019. Thank you for taking time to review the great information it presents. This report is filled with powerful information and incredible accomplishments in all areas of Town government. None of these accomplishments are achieved without the guidance and support of you, the citizens of East Hampton. This year was remarkable. More and more of our community took advantage of the Town’s resources as we continued to see growths in circulation at the Library as well as increased participation in classes, events and activities offered by the Recreation Department, Library and Senior Center. We experienced economic growth as housing and commercial improvements continued and the Town saw success in the Village Center with new businesses. In September 2018, construction on the Town’s new Town Hall/ Police Department/Board of Education facility started. The facility, which is scheduled to open in April 2020, is intended to create a seat of government in our community that will carry East Hampton into the future. The year also brought many new talented staff members to the community including Town Clerk Kelly Bilodeau, Children’s Librarian April Hannon and Public Works Director Matt Walsh. With experience from service in other Connecticut municipalities, Ms. Bilodeau brings new ideas and approaches for customer service to the Clerk’s Office. Ms. Hannon’s experience, enthusiasm and creativity bring new life to the resources and programs available to children at the Library. As an engineer experienced in Public Works operations, we are already seeing greater efficiencies and improvements in our community under Mr. Walsh’s leadership. Despite continued challenges, including the fiscal situation in the State of Connecticut, East Hampton remains financially strong. Our bond rating remains high and conservative budgeting and careful use of resources has allowed the Town to maintain a healthy fund balance and strong financial position. As we look to future budgets, the challenges of the past will undoubtedly continue but the Town will consistently evaluate its priorities and resources. Together, we will create fiscally responsible budgets that address the community’s needs. As I have said, I enjoy hearing from you. Please use this report as a foundation for ideas and discussion. Please reach out to me or any other staff member with any questions, concerns or ideas you may have. We continue to be a great community when we work together. To that point, do not forget that the Town has many opportunities for its residents to serve on Boards and Commissions that provide formal ways to assist and advise the Town’s activities. Please consider joining one. The Town website (easthamptonct. gov) has information on all of them. Thank you for all you do and thanks for reading the Town’s Annual Report. Best regards,

David E. Cox Town Manager

Office of the

Assessor

he Assessor is responsible for discovering, listing and valuing all taxable and non-taxable proper ty located in town. Connecticut law requires us to list and value all real estate, motor vehicle and personal property. This is an annual cycle with an assessment date of October 1. It is the Assessor’s responsibility to ensure all values are properly and uniformly made and that the grand list is a true and accurate report of all taxable and tax-exempt property in the municipality.

Assessed values in the State of Connecticut are based on 70% of fair market value. All Connecticut Towns are required to perform a state mandated revaluation every 5 years. The Town of East Hampton has contracted wit h Vision Gover nment Solutions to conduct our 2020 Revaluation. Gail Gwiazdowski, CCMA I, Assessor Kathi Race, Assessment Staff Patti Burnham, Clerk

THE NET TAXABLE 2017 GRAND LIST as reported on the M13 is as follows: REAL ESTATE

$ 1,000,847,779

PERSONAL PROPERTY

35,537,140

MOTOR VEHICLE

101,585,728

TOTAL TAXABLE GRAND LIST

$ 1,137,970,647

0.01% Increase over 2016

In addition, the Assessor’s Office is responsible for: d Maintenance of 6200 real estate accounts, 13,980 motor vehicle accounts and 900 personal property accounts.

d Adherence of Local Ordinances relevant to assessment and taxation.

d Administ er ing and maint aining tax relief programs for the elderly, disabled, blind, farmers and veterans.

d Appl ying t he PA490 st atut e t o preserve farm and forest land.

d Administering and maintaining the Renters Rebate program.

d Inspecting all permitted construction. d Updating ownership of real estate upon transfer of title.

C O M B I N E D T O P T E N TA X PAY E R S Top Ten Taxpayer

Net Assessment

Percentage of 2017 Grand List*

Connecticut Light & Power Co

$ 17,278,990.00

1.52%

Landmark East Hampton LLC

0.66%

Connecticut Light & Power Co

$ 3,708,770.00

0.33%

Connecticut Natural Gas Corp

0.31%

Hampton 66 LLC

3,500,000.00

0.31%

Global Self Storage LLC

2,673,480.00

0.23%

East High Street Realty LLC

2,387,472.00

0.21%

American Equities I LLC

2,184,420.00

0.19%

Pauls & Sandys Too INC

2,116,910.00

0.19%

Toyota Lease Trust

1,774,400.00

0.16%

Total Top 10 Net Assessment $ 46,653,372.00

4.09%

7,521,320.00 3,507,610.00

d Updating maps on our GIS which contribute to more accurate land records.

Based on Net 2017 Grand List as reported on the M13 to the State of CT

•

Town of EAST HAMPTON, CT

Board of

Education

The East Hampton School District – preparing and inspiring our students to be innovative, responsible, contributing members of an ever-changing global society.

The ARTS are alive in our schools!

Liv DiStefano, EHHS Lauren Menz, EHHS

he East Hampton Public Schools partnering with the town have made a strong commitment to ensuring that students learn in the safest environments possible. The school has been able to add safety features through State of Connecticut Safety Grants and through local Capital funds. In addition, the school district’s plans have been cited as a model for school emergency planning. This is due to the recent audit of emergency procedures by Dennis Woessner – Chief, East Hampton Police Department, Greg Voelker – Chief, East Hampton Fire Department, Richard Klotzbier – East Hampton Fire Marshal, Joey Guest – East Hampton Deputy Fire Marshal, Donald Scranton – Chief, East Hampton Ambulance Association, and David Whitty – Safety Officer, East Hampton Ambulance Association. The safety of East Hampton children is our number one priority. In the fall of 2018, 20 Chinese students and 3 teachers spent 6 weeks in East Hampton living with families and attending classes at East Hampton High School. East Hampton High School students had visited the Jianhua School in Beijing the previous summer and were eager to welcome the students to East Hampton in the fall.

The annual art show is a favorite event of the community, featuring student artwork from grades K – 12. The spr ing musical f eatur ing students from the High School and the Middle School was the biggest production of the year!

One of the highlights of the year is the annual concert at the high school featuring bands and choirs from all four schools.

Each member of the Senior Class must complete a CAPSTONE project as part of the school’s graduation requirements. One such event, “Manis for a Cure,” was a fundraiser for Breast Cancer Research.

2019 Teacher of the Year Ehren Brown Choral Teacher at the High School & Center School High School groups under the direction of music teachers Ehren Brown (L) and Andrew Groves (R), per f or m concer ts at t he school and provide music for many community events. 4

18 19 ANNUAL REPORT

The new Bike Clubs at the Middle School and High School have taken off and are already award winning clubs!

2019 Paraeducator of the Year Melissa Curylo STARS Paraeducator at Memorial School

Collector of

Revenue

he Office of the Collector of Revenue is responsible for the annual billing and collection of real estate, motor vehicle and personal property taxes; as well as the annual billing and collection of sewer use fees. The mill rate for the Grand List of 2017 was 32.21 mills, established by the Board of Finance Adopted Fiscal Year 2018-2019 General Operating Budget. Without State Grants of $7,692,297, your mill rate would have been 38.19 mills. The 32.21 mills are equivalent to $32.21 in taxes per $1,000 of net assessed value. To determine how much you pay

in taxes the total assessed value is multiplied by the mill rate. Example: A vehicle with a net assessment of $5,000 and a mill rate of 32.21 would have a total tax of $161.05. ($5,000 X 0.03221 = $161.05).

GRAND LIST OF 2017 ending Balance as of June 30, 2019 Type of Number of Beginning Account Accounts Balance Real Estate Personal Property Motor Vehicle Supplemental MV GRAND TOTAL

5,969 953 14,122 2,356 23,400

Uncollected Collection Taxes Rate

$ 32,147,700.69

$ 182,663.11

99.38%

1,139,443.72

22,134.08

97.39%

$ 3,263,069.48

81,251.09

97.42%

31,044.91

93.32%

$ 317,093.19

99.06%

466,037.79

$ 37,016,251.68

WPCA - 2018 SEWER USE October 1, 2018 – September 30, 2019 (collections as of June 30, 2019) Type of Account Sewer Use

Number of Accounts 2,731

Beginning Balance $

1,256,120.80

In addition the Collector of Revenue is responsible for: ❦ Collecting taxes from individuals and businesses according to Connecticut General State Statutes ❦ N o t i f y i n g t a x p a y e r s o f a n y o v e r p a y m e n t o r underpayment, and either issuing a refund or requesting further payment ❦ Imposing payment deadlines on delinquent taxpayers and monitoring payments to ensure that deadlines are met ❦ Determining appropriate methods of debt settlement, such as payment agreements, use of collection agencies, or seizure and sale of property

Uncollected Taxes $

Collection Rate

69,091.90

95.00%

ACCOUNTS TRANSFERRED TO SUSPENSE Type of Account

Number of Amount Accounts Suspended

Real Estate

117,915.04

Personal Property

269

97,388.42

Motor Vehicle

307

50,561.47

GRAND TOTAL

603

$ 265,864.93

OTHER DEPARTMENT STATS Webster Online Payments

$ 2,260,971.42

Sewer Online Payments

$ 168,489.14

Returned ACH/Bounced Checks

(60,697.30)

Refund Totals

(87,290.48)

Town of EAST HAMPTON, CT

Finance Department Mission Statement To provide timely, accurate and relevant budgetary and financial information to our citizens, customers and various boards and assure compliance with established accounting standards. To maintain and control the general ledger, accounts payable and payroll while ensur ing accountability and timely and accurate financial information. The department is committed to enhance services to our customers through innovative ideas and to think creatively on ways to operate more efficiently.

Finance

Department

FINANCE DEPARTMENT STATS

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

Checks Processed

942

860

898

888

3,588

A/P Direct Deposit

512

596

546

526

2,198

Invoices Processed

3,634

3,727

3,780

3,538

14,679

598

266

185

227

1,276

Purchase Orders Created

Fiscal Year Summary

Fund Balance as a % of Budgeted Expenditures

The general fund ended the year with general fund net income of $277,719. Since 2007 the general fund balance has increased by over $1.7 million dollars. Fund balance represents 12.5% of fiscal year 2019 budgeted expenditures. The general fund is the chief operating fund of the Town. At the end of the current fiscal year, unassigned fund balance of the general fund was $5,713,343.

18 19 ANNUAL REPORT

continued…

Finance cont. GENERAL FUND BUDGETARY HIGHLIGHTS The dif ference between t he original budget and the final amended budget was $91,084. The increase in budget is due to use for fund balance to fund the following item:

Percent of Levy Collected

• $91,084 for Board of Education costs associated with the STARS program. This year’s tax collection rate was 99.1% which was higher than the budgeted estimate of 98.2%. Historically the Town collects almost 100% of the billed taxes within three years.

Town of EAST HAMPTON, CT

Fire

Department

For the calendar year of 2018, t he East Ham pton Volunt eer Fire Department has dedicated over 3,200 hours of service while responding to 399 calls from the public; preserving property and removing persons from harm’s way. East Hampton firefighters have logged thousands of hours of training and hundreds of hours of community service. The Department has a stable roster of about 65 members strong. The Department continues to mentor junior members with the reinvigorated Junior Division of the Department. The East Hampton Vo l u n t e e r F i r e Department,

18 19 ANNUAL REPORT

under the guidance of the Board of Fire Commissioners, has maintained three Fire Houses, sixteen pieces of apparatus, and all of the thousands p i e c e s o f p e r s o n a l p ro t e c t i ve equipment, other vital equipment and supplies necessar y to meet t h e O S H A a n d N F PA a n n u a l requirements for the safe operation of the Department. The Department undergoes rigorous annual testing of the membership, through medical checkups, live burns and extensive training, and equipment testing for; pumps, ladders, hose, SCBA flow, & air quality testing. More and more requirements are being placed on the Department from OSHA and NFPA, the regulatory bodies that govern fire department operations. The Department has completed a thorough review and update to standard operating procedures to comply with these regulations.

T h e E a s t H a m p t o n Vo l u n t e e r Fire Department has ordered a replacement for Engine 2 and anticipates the new engine will be in service for the Spring of 2020. The fire chief’s vehicle is also being replaced. The new chief vehicle will be in service in January 2020. The old vehicle will be used to tow department trailers. These planned replacements are consistent with the 20-year long range vehicle replacement plan implemented in conjunction with the Town Council in 2013. Looking to the future, the Department will strive to continue to provide t he ser vices and community programs it currently offers and an expanded medical response, with minimal growth in the operating budget.

Fire Marshal

he Fire Marshal’s Office is staffed by a part time Fire Marshal and a part time Deputy Fire Marshal. The Fire Marshal’s office is responsible for the enforcement of all applicable State Fire Codes and Regulations and other duties as set forth in the Connecticut General Statutes, as well as other legislation enacted by the Town. Fire prevention is the primary objective of the Fire Marshal, which is promoted through inspections of properties and activities regulated by the Connecticut Fire Safety Code, the Connecticut Fire Prevention Code, the administration of the permit process for activities subject to those permits, and by providing public fire education and guidance. The storage, transpor tation and use of hazardous materials and explosives are under the authority of the Fire Marshal, as well as the administration of Connecticut Department of Environmental Protection Open Burning Regulations, as the Open Burning Official. Connecticut Statutes require that the Fire Marshal investigate every fire or explosion within the jurisdiction, for determination of the cause and origin.

Dur ing t he past f iscal year, t he Fire Marshal’s office performed 75 life safety inspections of properties subject to the Fire Code and Regulations. There were 3 blasting permits issued, as were 158 open burning permits. The fire marshal performed 30 plan reviews of proposed sites and/or buildings for code, regulation and local requirement compliance. The office also investigated 9 fires for cause and origin. There were 18 hours dedicated to activities related to fire prevention education. As required, 37 hours were spent in professional training t o m a i n t a i n f i re m a r s h a l s t a t e certification. Additionally, since the start of the construction of the new town hall 44 hours were spent in code related activities.

FIRE MARSHAL: YEAR AT A GLANCE

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

CSFPC Inspections With Violations

CSFPC Inspections With No Violations

CSFPC Re-Inspections Violations Corrected

CSFPC Re-Inspections Violations not Corrected

Burn Permits Issued

158

Blasting Permits Issued

Event Registration Permit

Plan Reviews Performed

Origin and Cause Investigations

Town of EAST HAMPTON, CT

OUR MISSION The Chatham Health D i s t r i c t ( C H D ) will, through community partnerships, promote, protect, and improve the health of its residents, by monitor ing healt h concer ns, preventing illness, and encouraging healthy lifestyles.

Chatham Health Who we are

SERVICES PROVIDED

In shor t, we are the local public health department for East Hampton. CHD is a non-profit governmental organization that serves not only the town of East Hampton, but Colchester, Hebron, East Haddam, Marlborough and Por tland Connecticut, with a total population of just over 60,000. As a health district, established July 1st, 2002 under Connecticut General Statutes Section 19a-241, the CHD is a special unit of gover nment, allowing member municipalities to provide comprehensive public health services to residents in a more efficient manner by consolidating the services within one organization. We are governed by the Board of Health, comprised of representatives of the towns we serve, one for every 10,000 people in eac h town. The Board representatives for East Hampton are David Cox and Katie Morris. The Director of Health and 10 staff of the CHD work to promote health and wellness among the residents we serve. By enforcing the Connecticut Public Health Code, conducting health education programs, investigating disease outbreaks and protecting our environment, the CHD is focused on promoting healthy communities. For information about our staff and budget, visit our website at:

Environmental Health

www.chathamhealth.org 10

District

18 19 ANNUAL REPORT

CHD is statutorily required to provide the full range of environmental health ser vices, including septic system inspections and plan reviews, well permits, and restaurant licensing and inspection. In FY2019, CHD delivered approximately 250 of such environmental health services in East Hampton, all of which are designed to help ensure that the food and water residents consume, and the environment in which residents live is healthy and safe. Community Health CHD provides a number of communitybased health promotion programs to residents of East Hampton. In FY2019, CHD held blood pressure monitoring clinics at the Senior Center twice each month, hosted a 6-week chronic disease self-management program, ran flu vaccine clinics throughout the month of October, and stocked educational materials in the library, town hall, senior center, and other

locations. At the request of several organizations in town, CHD delivered health education, training and safety seminars last year. Residents or organizations who want to organize a targeted health education presentation should contact us with their specific request. Communicable Diseases U n f o r t u n a t e l y, c o m m u n i c a b l e diseases are still something we must be concerned about. CHD conducts sur veillance and investigation of various diseases including foodborne diseases, vector-borne diseases, and vaccine-preventable diseases in the community. These investigations are designed to prevent or mitigate the effect that outbreaks have on East Hampton residents. CHD offers a free tick testing service, which dozens of residents in East Hampton take advantage of every year. If you pull a tick off yourself or a loved-one, bring it to our office and we will send it to be tested for Lyme Disease and other tickborne diseases for you at no cost.

Human Resources

Department

The goal of the Human Resources Department is to enhance service to the citizens of East Hampton by hiring and retaining the best Town employees, increasing productivity and job satisfaction through the planning and administering of personnel programs, wellness initiatives and professional development. The main function of the department is to ensure that the Town has a skilled and competent workforce that will work to meet the Town’s organizational goals.

he department also supports Town employees and managers by implementing policies and procedures, ensuring that fair labor practices are followed and fostering good relations among employees to create an environment where employees can work productively, develop their skills and maintain job satisfaction. During fiscal year 2018-2019, this was accomplished by filling the following full-time vacancies that were created by retirements and resignations. They were: Town Clerk, Wastewater Operator’s, Mechanic’s A i d e , P u b l i c Wo r k s D i r e c t o r, Children’s Librarian, Public Utilities Administrator, in addition to many part-time and seasonal positions.

Professional development classes and trainings were encouraged and pursued, employees participated in harassment/sexual harassment, IT security, and ADA trainings, as well as informational workshops. Participation increased in wellness initiatives i.e. flu shot clinic, employee h e a l t h f a i r, a w e l l n e s s B i n g o challenge and blood drives. Staff also continued the annual holiday gift collection for the residents at Cobalt Lodge Rehabilitation Center. Bargaining agreements with the National Association of Municipal Employees, bot h Public Works/ clerical and WPCA , were settled and a couple of new policies were implemented.

HUMAN RESOURCES: YEAR AT A GLANCE

1st Qtr

2nd Qtr 3rd Qtr

4th Qtr

YTD

Paychecks Processed

138

Direct Deposits Processed

767

791

682

857

3,097

Personal Action Request Forms Processed

120

360

New Hires

Terminations

Employee Sponsored Workshops/Training

Town of EAST HAMPTON, CT

Parks & Recreation The Parks and Recreation Department is committed to providing innovative program opportunities.

he 2018-19 fiscal year continued to show improvements through all aspects of the Parks and Recreation Department. Finally finishing the community build playground at Seamster Park was by far the biggest and most successful event of the year garnering State-wide recognition for the contribution to the community by Connecticut Parks and Recreation and receiving the award for Park of Merit. The build held during the week of August 6th brought forth hundreds of volunteers each day to build the $220,000 playground, truly a community event t hat will make memories for decades to come. In addition to the playground build, the Parks and Recreation Department continued to make strides in the completion of the Air Line Trail in East Hampton by completing approximately 1.5 miles of trail from Alden’s Crossing to Depot Hill Road leaving a small portion of 1,200 linear feet of wetlands that is currently in negotiations with DEEP and Eversource. The department also formed

the Air Line Trail Subcommittee made up of 7 members who act on behalf of the department to help with communication, maintenance and programing on the trail. The Parks Maintenance crew continues to see an increased role in production while maintaining all municipal sports fields, Sears Park, Town Hall, Board of Education grounds and the Air Line Trail. Over the past year the Parks Department completed reconstruction on t he High Sc hool Sof tball f ield and Middle School Softball field. Parks and Recreation programs and s p e c i a l eve n t s h a ve continued to show improvements and work t owa r d s a d d r e s s i n g p ro g ra m m i n g g a p s . O u r s u m m e r p r o g r a m o f f e r i n g s i n c r e a s e d by 25% t his year allowing f or more opportunities for kids to be involved in all day programing throughout the summer. Early spring provided great

weat her for our 2nd annual Golf Tournament at Black Ledge Country Club. The day provided 65 golfers with a day of great weather and fun times on the course to raise nearly $15,000 for the playground build project. Our spring Egg Hunt, fall Trunk or Treat and winter Jingle Bell Parade saw increased participation of more than 1,000 children attending, this number continues to rise each year for these events. Exciting opportunities are still to come this year as we plan to expand on our Af ternoon Adventures program by splitting the program into two schools (Memorial and Center) to accommodate more students and eliminate our wait list. This programing change takes effect January 1st. We have also added a volley ball clinic that will spin off into a volley ball league in early spring of 2020. We look for ward to bringing new program ideas forward for the 2020/21 year. Thank you for all the support.

PARKS AND RECREATION: YEAR AT A GLANCE

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

570

250

510

1,415

1,200

680

122

1,268

3,270

926

824

1,124

1,420

4,294

Actual Programming Hours

2,955

554

480

810

4,799

Actual Program Participants

2,700

2,160

1,980

1,400

8,240

Staff Supervised

180

145

185

145

655

Project Management Man-hours

310

220

282

345

1,157

Municipal Parks/Grounds Maintained Man-hours BOE Athletic Complexes Grounds Maintained Man-hours Actual Program Registrations

18 19 ANNUAL REPORT

EAST

un!” eF th

Mission Statement

“U nlo ck

Land Use and Building

uring the fiscal year of 2018-2019 the departments continued on a path toward modernization with a fully computerized digital record retention system, extension of the system to the Assessor’s department and continuing to scan paper records to build upon the system. The departments conducted over 2,700 residential, commercial and zoning inspections throughout the fiscal year. These inspections included site work, erosion and sedimentation control, building, electrical, mechanical, plumbing, structural, and complaint investigations. In addition to numerous additions, garages, and renovations, the fiscal year saw the permitting of 14 single family homes. Construction of the new municipal fueling station was completed. The construction of the new Town Hall/Police Department/Board of Education facility began, with foundation construction beginning in the late fall, steel erection during the winter months and the building largely being enclosed by mid-summer. The new Dollar General Store on East High Street was completed in late fall. In addition, the departments oversaw the renovation of several commercial buildings throughout town in preparation for new businesses, countless home projects, and several new construction projects. The departments continued a public awareness campaign using the Town Events magazine to educate homeowners to the process and requirements of the Building Code. The Building Official held several workshops open to the public in order to educate homeowners and residents about the permitting process and hiring a contractor in order to help them understand the safety factors associated.

Departments

subdivisions still in progress, Skyline Estates and Salmon Run. A portion of the road system at Skyline Estates was recommend for acceptance by the Town, and the entirety of the road network at Whispering Woods was recommended for approval. This ended a long lasting concern of unaccepted roads in a development that been largely completed for over five years. In addition, large plans were approved by the land use agencies including the next phase of the Edgewater Hills complex, consisting of 21 residences. Construction on this project has begun. Regulations the flood zone were also updated in order to comply with new DEEP and Building Code guidelines requiring that all structures in the flood zone be at least one foot above base flood elevation, among other changes. In accordance with the new POCD, the PZC and IWWA continue to work closely with other departments in order to monitor and protect the health of Lake Pocotopaug. The Planning and Zoning Commission began discussions to update the Lake Pocotopaug Watershed Protection Zone. Fees collected by the Land Use and Building departments included those for zoning, special permits, wetlands, building, electr ical, plumbing, and mec hanical permits. The total collected by the departments was approximately $215,000 for the fiscal year. Overall construction in East Hampton during the fiscal year was valued at approximately $23 million.

The Planning and Zoning Commission updated their regulations to allow more properties in core commercial areas to offer alcohol sales for on-site consumption in accessory to the primary use, the goal being to make opening a restaurant easier. The Commission reviewed the regulations and made several changes to clerical errors of the past to ensure consistency throughout. Oversite continued at two large continued… Town of EAST HAMPTON, CT

Land Use and Building

cont.

LAND USE AND BUILDING: YEAR AT A GLANCE

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

PERMIT APPLICATIONS/ACTIVITIES Building Permits

137

114

137

475

Electric Permits

318

Mechanical Permits

263

Plumbing Permits

115

216

533

737

648

784

2,702

Demolition Permits Zoning Permits * Inspections

LAND USE APPLICATIONS/ACTIVITIES P&Z

IWWA

ZBA

Complaints Received

PERMITS ISSUED/COMPLETIONS Building Permits Issued

116

105

120

419

Electrical Permits Issued

292

Mechanical Permits Issued

246

Plumbing Permits Issued

102

Demolition Permits Issued

Zoning Permits Issued

204

–

Certificate of Approval

108

315

Certificate of Zoning Compliance

Complaints Closed

–

Certificate of Occupancy

* Zoning Permits - effective March 1, 2014 the Connecticut State Building Code stopped the requirement for sheds and decks (on ground level) under 200 sq. ft. to obtain a building permit; however they still require a zoning permit. This change made it necessary to actually issue zoning permits separately. The first standalone zoning permits were issued April 2014

Police

Department

he East Ham pton Police Department is operationally funded for fif teen full time officers, two clerical staff and one Police Chief. During this repor ting year our Police Officers were effective in bringing several complex case investigations to successful conclusion by conducting high level case investigations and working with other law enforcement agencies in solving cases and sharing information.

18 19 ANNUAL REPORT

The department continues to upgrade our aging fleet of patrol vehicles by replacing one older sedan style vehicle with an all-wheel drive SUV type police vehicle. SUV all-wheel drive vehicles handle the snow-covered roads much better than the traditional sedan style all-wheel drive vehicles, they also provide more storage space for the additional medical equipment that is required to be carried since the department has been designated as the medical first responders for the

continued…

Police

cont.

Town by the Connecticut Department of Public Health. The department purchased two WaveRunners, which are used to patrol the lake to ensure boaters are utilizing the lake safely. Lastly, we continue to deploy one unmarked patrol vehicle, which enhances our ability to increase our motor vehicle and DUI enforcement efforts. ADMINISTRATION DUTIES The Administrative Division has the responsibility of maintaining personnel and training records, payroll and accounting functions, providing logistical support and preparing and managing the department’s budget. The Administrative Division is also responsible for initiating Internal Affairs Investigations and responds to all citizen complaints. Support Services process and maintain all reports produced by the East

Hampton Police Department staf f and are responsible f or t he maint enance and security of criminal records. The Support Services staff greets customers, answers phones, prepares several repor ts, performs data entry in regional and national law enforcement telecommunications systems, conducts background checks on arrested person and processes all per mit applications. PATROL/ INVESTIGATIONS Patrol is composed of three shifts of uniformed officers that provide services 24 hours a day. Patrol is primarily responsible for responding to immediate and routine calls for ser vice, crime related incidents, quality of life issues and medical

POLICE DEPARTMENT: YEAR AT A GLANCE

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

2,023

1,762

1,687

1,911

7,383

207

392

273

277

344

1,286

125

1,905

1,424

1,572

1,843

6,744

Robberies

–

Burglaries

Larcenies

Assaults

Sexual Assaults

Drug Violations

Motor Vehicle Thefts

–

Criminal Mischief

Alarms

102

369

Medical Calls

190

169

183

185

727

721

875

716

3,028

Monthly Cases Motor Vehicle Accidents Motor Vehicle Contacts Criminal Arrests Case Investigations

Domestic Disturbances

Juvenile Investigations Phone/Walk-Ins

emergencies. Officers are assigned to patrol, conduct preliminar y investigations, collect evidence and arrest offenders. OTHER RESPONSIBILITIES INCLUDE: Facilitating the safe, expeditious movement of vehicle and pedestrian traffic; minimizing property loss; recovering stolen proper ty; ensuring safety and protection of persons and property through proactive and directed patrol; apprehending of f enders; rendering aid and advice as necessary and providing the highest level of quality service through communityorientated policing. Patrols are responsible for the enforcement of state and local traf f ic la ws, traf f ic accident investigation and traf fic control within East H a m p t o n . Tra f f i c p a t ro l s c o n d u c t s e l e c t i ve t r a f f i c enforcement details as required. Using focused traffic enforcement details and radar enforcement, officers address high volume traffic issues and traf f ic-relat ed problems t hat negativel y impact the community.

Town of EAST HAMPTON, CT

Summer Reading Participation is Way Up!

East Hampton Wins Three State-Wide Awards

he East Hampton Public Library won three awards at this year’s CT Library Association Conference! These awards honored the work of our staff, Library Advisory Board and Friends of the Library organization over the last year. The Excellence in Public Library Service Awards honor public libraries that have provided an outstanding program or service to their communities. East Hampton was awarded for services to the East Hampton Business Community including offering 8 classes on entrepreneurship, partnering with over 22 businesses in Town and sponsoring a holiday Shop Local Village Center Raffle. East Hampton also won a publicity award for Best New Library Website and Best New Library Logo. Read more below! New Website: EastHamptonPublicLibrary.org In January 2019, the Library launched a stand-alone website: EastHamptonPublicLibrary.org. We wanted a website that would be welcoming, friendly, informative and engaging. Together with a committee of staff and library advisory board members, we built a platform that showcases our events, digital resources and collections. The website is both beautiful and functional on every device.

18 19 ANNUAL REPORT

This year, East Hampton made big strides in Summer Reading. Participation in the library’s summer reading program was up over 173% from two years ago. The Library’s Summer Reading program has always encouraged children to keep their minds active during the summer months. We know that studies show that children who read four to five books over the summer have an experience comparable to summer school enrollment. We want to send children back to school ready to learn and we are incredibly proud that over 360 children and teens participated in our program this year.

By the Numbers

77,255 Number of Items Borrowed

5,981 Attendance at Events, Classes and Workshops

59,337 Number of people entering the Library

354 Number of Events, Classes and Workshops

261 Number of outside groups using the Library Community Room

5,856 Number of research, technology and readers advisory questions asked

Public Works

Department

Mission Statement The mission of the Town of East Hampton Public Works Department is to provide responsive and reliable costeffective services that maintain the Towns infrastructure and systems. Public Works, through its dedicated employees, performs work in a manner that emphasizes quality workmanship, customer satisfaction, public service, and the long-term best interest of the community.

he Public Works Department continues to focus on projects that add value for the community and has continued to utilize in-house staff for smaller projects. These jobs have a significant impact in several areas including cost savings and efficiency. Working closely with other departments Public Works continues to improve overall communication and interdepartmental cooperation. Work performed by the Department includes, but is no t limit ed t o, maintenance, repair, and inspection of improved and unimproved roads, maintenance of sidewalks, cleaning and repairing catch basins, traffic sign installation and maintenance, stree t line painting and traf f ic marking, sweeping of roads as well as all municipal parking lots, including schools, snow plowing a n d s a l t i n g o f r o a d s , m ow i n g of roadsides and int ersections

to maintain site lines as well as removing dangerous trees in the Town’s right-of-way, maintenance of rolling stock, maintenance of five (5) Town-owned cemeteries and operation of the Town’s Transfer Station approximately fifty-two (52) days per year. The Depar tment also assists the Park and Recreation Department with the maintenance of the Rails to Trails project. Efforts this year included repairing many f ailing catc h basins and stabilization and maintenance of all unimproved roads as needed and after heaving rains. The Department refurbished DPW equipment to expand work life; assisted several depar tments, including but not limited to the Board of Education, Parks and Recreation and Police Department.

Some notable projects during the 2018/2019 fiscal year: d A new Town fueling facility on

Gildersleeve Drive which included the removal and abandonment of 30 year old fuel tanks and the construction of a new fuel island that meets current environmental and safety standards.

d Pavement improvements were

conducted on North Cone Road and Cobalt Road.

d Guard rails were installed on

Tartia Road and several retention ponds had sediment removed along with routine maintenance.

d Roof repair work was completed

at the library and

d Assistance was given to the Park

and Recreation department in maintaining the Air Line Trail parking lot and trails.

PUBLIC WORKS: YEAR AT A GLANCE

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

Catch Basin Cleaning - Man Hours (MH)

184

261

124

154

723

Drainage - MH

214

276

117

533

1,140

Maintain Cemeteries, Town Buildings, Village Center - MH

336

242

276

944

Maintain DPW Facilities/Equipment/ Vehicles - MH

630

1,292

1,211

1,063

4,196

164

319

176

322

290

459

1,247

Patching Paving, Curbing Road Work - MH 1,356

938

486

963

3,743

Meetings Training Development - MH Misc. Service Requests - MH Roadside Mowing - MH

630

–

180

858

Snow/Ice Control - MH

–

1,281

4,903

–

6,184

Sweeping - MH

226

298

664

1,228

Unimproved Road Maintenance - MH

345

474

164

184

1,167

Tree Work - MH

388

550

152

221

1,311

Work for Other Depts - MH

324

173

402

458

1,357

Town of EAST HAMPTON, CT

Ri verC OG, one of Connecticut ’s nine Councils of Governments, is governed by the chief elected / executive officials of its 17 member towns: Chester, Clinton, Cromwell, Deep River, Durham, East Haddam, East Hampton, Essex, Haddam, Killingwor th, Lyme, Middlefield, Middletown, Old Lyme, Old Saybrook, Portland, and Westbrook. The RiverCOG is responsible for planning of regional land use, transportation, emergency preparedness, environmental conservation, economic development, and homeland security. RiverCOG also provides regional ser vices suc h as household hazardous waste collection. Current of ficers for RiverCOG are Anthony Salvatore (Cromwell), serving as Chairperson, Lauren Gister (Chester) as Vice-Chairperson, Ed Bailey (Middlefield) as Secretary, and Noel Bishop (Westbrook) as Treasurer. First Selectwomen Cathy Iino (Killingworth) and Bonnie Reemsnyder (Old Lyme) join the RiverCOG officers on the Executive Committee.

iscal year 2019 was an eventful year for RiverCOG staff. In addition to their regular duties, Deputy Director Torrance Downes and GIS Coordinator Dan Bourret provided interim land use and zoning services to Westbrook and Clinton. Environmental Planner Margot Burns was instrumental in initiating an Environmental Review Team, partnering with the Connecticut Resource Development & Conser vation Area, to help combat invasive aquatic species in the Connecticut River. Executive Director Sam Gold was named Chairman of the Connecticut Association of COGs, received the Friend of Transportation award from the CT Association of Community Transportation, and continued to sit on multiple boards (Sustainable CT) and steering committees (Advisory Commission on Intergovernmental Relations). We were also pleased to host four interns this year, two of whom were Sustainable CT Fellows. In fiscal year 2019 twelve of the seventeen towns in the region have initiated the process of becoming Sustainable CT communities. RiverCOG continued a legacy of legislative engagement with the state and federal governments on the behalf of our member municipalities. In Januar y 2019 we held our annual legislative COG/MPO meeting at the Capitol in Hartford with the region’s legislators. RiverCOG staf f attended a number of hearings on proposed legislation and provided testimony on bills regarding tolling, transpor tation, c hanges to tax

18 19 ANNUAL REPORT

structure, implementation of statewide GIS, trail connectivity, and regionalization of assessor services. Under state statute RiverCOG, through its Regional Planning Committee (RPC), or its delegated staff, reviews proposed zoning text and map changes that affect property within 500 feet of municipal boundaries and subdivisions which touch or cross town lines, as well as municipal plans of conservation and development. This year, the RPC provided reviews throughout the region and continued work on the Regional Plan of Conservation & Development. RiverCOG continued to host the non-profit Gateway Commission which, for 45 years has served the towns of Chester, Deep River, East Haddam, Essex, Haddam, Lyme, Old Lyme and Old Saybrook as the guardian of the ecological and visual values of the Lower Connecticut River region. Working wit h t he eight town Planning & Zoning Commissions, Zoning Boards of Appeal, and town staff, Gateway oversees a scenic protection program comprised of acquisition of scenic and conservation easements and land and the administration of a program of development management within the Gateway Conservation Zone, located from the banks of the river up to the first ridge of river hillsides. In addition to partnering with Gateway, RiverCOG staff supported the health of the Connecticut River by educating communities about invasive species and monitoring and removing Hydrilla and other harmful plants. RiverCOG continued to act as the fiduciary agent for Region 2 of the state’s emergency planning efforts through grants provided by the federal government through the Depar tment of Emergency Management and Homeland Security. The Division of Emergency Management and Homeland Security (DEMHS) is charged with developing, administering, and coordinating a comprehensive and integrated statewide program that encompasses all human-made and natural hazards and includes prevention, mitigation, preparedness, response, and recovery components to ensure the safety and well-being of the citizens of Connecticut. Fiduciar y duties include substantial financial record organization, certification of vendors and service providers, review o f ve n do r q u o t e s , p a y m e n t o f ve n d o r i nvo i c e s , a t t e n d a n c e a t m o n t h l y R E P T meetings, administration and collection of Memorandums of Agreement from the

30 member towns for each of numerous overlapping grants, and preparing specific deliverables that are required by DEMHS in order to receive RiverCOG’s funding allocation for the fiduciary responsibilities. When requested, staff of the agency will also provide ancillary mapping services. RiverCOG had a successful year with our continued household hazardous wast e collections. In July, we added a successful new satellite collection in Cromwell with 4,840 pounds of household hazardous waste collected. During the 2018 season (April – October), 100,735 pounds of waste were collected. Due to Connecticut’s participation in the PaintCare program, towns saw significant savings as they are no longer charged for paint waste. 65,300 pounds of latex and oil based paint were collected. Prior to implementation of the PaintCare program, the charge for disposal of the oil based paint collected would have been $32,287. RiverCOG also continued holding paper shredding events with 34,200 pounds of paper collected and partnering with the state on recycling efforts on plastic film, mattresses, mercury switches, and textiles. Other regional planning projects from fiscal year 2019 include: d Began a regional transit study looking at

ways of better integrating operations of 9 Town Transit and MAT d C o n t i n u e d c o r r i d o r s t u d i e s a l o n g Routes 81 & 66 d Aided Haddam and East Haddam with a Federal BUILD grant application for a walkway on the Swing Bridge d Initiat ed an updat e t o our websit e, rivercog.org d Began hosting and staffing of the non-profit Lower Connecticut River Land Trust d Preliminary work on Regional Hazard Mitigation Plan update d H o s t e d i n a u g u r a l Re p a i r C a f é a n d Compost Bin/Rain Barrel sales d LOTCIP projects x M i l l b r o o k R o a d , M i d d l e t o w n , construction, $2.4 million x Higganum Road, Durham, construction, $2.6 million x Coles Road, Cromwell, final design, $2.4 million x C a n d l ewo o d H i l l Ro a d H a d d a m , committed, $2.9 million x Main S tree t, Chest er, committ ed, $2.4 million d Other projects x Main Street Middletown intersections, construction, $3.9 million x Ar r igoni Br idge approac h spans,

design, $52.5 million

x Route 9 closed circuit tv, design,

$9.2 million

d Completed a new regional Metropolitan

Transportation Plan

MISSION STATEMENT To provide comprehensive ser vices and pr og r ams t o t he curr ent and evol ving populations of older adults in East Hampton to promote their health, nutritional, financial, social, and recreational well-being.

Senior Center

he Senior Center provides critical information and services to older adults and serves as a community hub for local activity for Older Adults within the Senior Resources Planning and Service Area.

Older adults access services at the Senior Center for a variety of reasons. Many participate in the on-going programs that are offered on a regular basis at the Senior Center, such as exercise programs, the elderly nutrition program (congregate and Meals on Wheels), music rehearsals, travel, and many more. It is essential to be active participants within the community. The Senior Center offers programming to decrease isolation and increase positive social interactions. The Center continues to collaborate with other agencies such as the Parks and Recreation Department, the Public Library and the schools to provide a diverse array of programs at the Senior Center. There were 141 new participants, from July 1, 2018 to June 30, 2019. Others use the Center as a resource, looking for social services information such as Medicare, Housing, SNAP program, Energy Assistance, etc. The Center is able to respond to these needs, with the partnerships with outside agencies and volunteers from the Town. CHOICES volunteers provide ongoing assistance for Medicare concerns. In addition, the Center hosts Open Enrollment events to assist people regarding their benefits annually. The Center also offers educational seminars such as AARP Safe Driving and AARP Tax Assistance, with AARP trained volunteers. Additionally, seminars on Town Services, Health Care Options, End of Life Decisions, Nutrition and others are offered. The Center is a place for Older Adults, family members, care givers, and friends of Older Adults to meet and gather resources as needed. The interactive programs promote involvement, a feeling of well-being, and being a Wii Bowling Tournament with Colchester Senior Center

Interact Club/ Game Day @ the Senior Center, Nov 5, 2019.

part of the community. The Senior Center programs and ser vices encourage people to be active, vital and relevant.

The Commission on Aging has provided a series of seminars this year: Thriving In Place. The seminar topics ranged from the benefits of movement and exercise to how to maneuver the Medicare process to preventing falls at home. Over 65 people took advantage of this series, which was offered both in the afternoon and in the evenings to reach those in the work force a s we l l a s t h o s e r e t i r e d . T h e Commission meets the 2nd Thursday of the month at 4:00pm at the Senior Center.

SENIOR CENTER: YEAR AT A GLANCE General Membership

Units New Members

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

114

Meal Program

Congregate meals

680

615

595

515

2,405

Meal Program

Meals on Wheels

340

360

330

390

1,420

One Way Ride

168

120

456

324

390

368

357

1,439

Unduplicated Sign-ins

685

651

596

638

2,570

Enhanced Transportation (social/recreational) Volunteer Office Hours Monthly Visitor Tallies

Town of EAST HAMPTON, CT

East Hampton Social Services continues its mission of providing the community with services and information. Our overarching goal is to support our community while helping those most at risk meet their basic needs. East Hampton Social Services provides short-term case management and support; fair housing information; relocation assistance in accordance with state regulations, and financial assistance that addresses imminent housing/lodging emergencies. In addition, East Hampton Social Ser vices provides emergency assistance with urgent care needs meant t o alleviat e lif e altering circumstances.

Social Services

uring fiscal year July 1, 2018 through June 30, 2019 housing issues topped the list of services required by residents. In particular, the lack of affordable housing/rents for individuals and families either unemployed or under employed. According to the United Way during a Family Access Collaborative meeting, low-income working families make up 25 % of East Hampton’s total population. Social Service works diligently to meet the needs of that compromised population. T h e D e p a r t m e n t o f S o c i a l d P r ov i d e d t e m p o r a r y l o d g i n g f o r displaced residents as a result of Services continued to provide the occupancy violations, fire, and/or code following services during this reporting violations due to hording conditions. fiscal period:

d Provided support and referrals for food d P r o v i d e d r e s i d e n t s w i t h g e n e r a l and shelter to homeless individuals. information and referrals as well as d Provided emergency financial assistance provided advocacy interventions. that prevented the shut-off of utilities and d Provided in-house services, support, provided oil deliveries. and therapeutic services to d Collaborated with community agencies homebound residents. to meet social, wellness, and food d C o m p l e t e d E n e r g y A s s i s t a n c e needs. Par tnerships included those applications August through May and wit h: East Ham p t on Food Pantr y, managed case files for an average East Hampton Senior Center, and of one month each up to the delivery Chatham Health. of service. d Connected families with children to d Completed applications for Operation local care coordination program in Fuel assistance. order to receive up to 6 months of free family services. d Collaborated with East Hampton food bank and CT food bank to organize d Partnered with Bob’s Care Program on two mobile food pantries that served behalf of residents in need of assistance over 200 people in need of additional in purchasing af fordable bedding, food resources. mattresses, and furniture. d Collaborated with residents to fill out/ d Handled financial applications for Parks complete forms for state benef its, and Rec. programs. including: SNAP, and HUSKY insurance. d Worked with CT Water to help those d P r o v i d e d v a r i o u s f o r m s o f c a s e residents wit h water bills apply management ser vices in bo t h t he for assistance. therapeutic milieu and in follow-though d Made ref er rals to DSS Prot ective ser vices wit h applications and reservices on behalf of at-risk adults. determination forms. d Partnered and collaborated with other local entities in the East Hampton area t o provide ongoing suppor t and referrals: East Hampton Senior SOCIAL SERVICES: YEAR AT A GLANCE Center; Helping Hands; East Hampton 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr YTD Housing Aut hor ity; East Ham p ton Police Depar tment ; East Hampton Oil Assistance 11 25 26 6 68 library; Social Security Administration; Electric Assistance 20 22 18 13 73 St. Vincent De Paul Shelter; State Department of Social Ser vices; Homelessness 12 13 13 11 49 Middlesex Hospital; Department of Rent Assistance 5 4 4 5 18 Veterans’ Affairs; River Valley Services; the Depar tment of Children and Evictions 5 1 2 6 14 Families; and Rushford are some of the Other 103 165 158 105 531 agencies we partnered with during this fiscal year. Calls for Information 456 542 532 343 1,873

18 19 ANNUAL REPORT

continued…

Social Services

cont.

E a s t H a m p t o n Yo u t h a n d F a m i l y Services strives to strengthen the lives and well-being of our local families and young people. Youth and Family Services believes that by working with families and individuals to promote resiliency and strengths, multiple areas of a person’s life will be empowered. Our goal is to help young people and families strengthen their social relationships, improve communication skills while also helping to find solutions to problems that reduce stress and build self-esteem. By modeling positive behavior and healthy boundaries, our student interns work closely with youth and families to provide free therapeutic ser vices and interventions meant to bolster the family unit and build self-efficacy skills. Families and youth requiring more intensive therapeutic ser vices are referred to other agencies able to offer more comprehensive mental health services. Youth and Family Services connects clients to community agencies and organizations that share our model. Together with these agencies, we assess community needs, develop programming, and come up with strategies that have a direct, positive impact on clients and our community. When a young person does get in trouble, we work closely with our local police force and JRB case manager to provide restorative justice that is meaningful, therapeutic, and goaloriented to the offending youth and his or her family.

Youth and Family Services provided the following services and activities during this reporting fiscal period that supported young people and strengthened family bonding: d Mentorship program that paired middle school kids with high-school aged mentors. This was a highly successful program with positive results and feedback from mentors and mentees.

d Master ’s degree level interns a n d p ra c t i c u m s t u d e n t s f ro m Marriage and Family therapy disciplines provided free therapy using a holistic approach that takes multiple systems and their affect on the family and individual into account.

d Participation in a JRB program that believes in restorative justice a n d t h e c o n c e p t o f wo r k i n g therapeutically with offenders for up to six months so that they may successfully meet the requirements of the program.

d New York City trip to see Frozen on Broadway. d Mother / Daughter craft nights. d QPR training—gatekeeper training for suicide prevention.

2019-2020 Goals and Priorities d Develop a clear and concise plan on dealing with accommodations and lodging cases t hat come through social services. d Create a go-to resource manual for interns/staff to utilize so that information is easy to access and available for anyone.

d Par tner wit h local sc hools to create programming and activities focused on anti-bullying efforts d Develop activities and programs that are strength-based and focused on strengt hening t he family unit.

SAVINGS AND STATISTICS OF THE DISCOUNT PRESCRIPTION PROGRAM

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

137

131

437

Total Cards Used

Member RX Cost

$ 4,000.75

$ 3,892.21

$ 2,409.49

$ 3,039.76

$ 13,342.00

Total Claims

Avg Member RX Cost $

29.20

29.71

29.03

35.35

30.53

Price Savings

$ 6,069.00

$ 5,876.00

$ 4,186.00

$ 4,444.00

$ 20,575.00

Avg Price Savings

44.30

% Price Savings

44.85

60%

50.44

60%

63%

51.67 59%

47.08 61%

YOUTH & FAMILY SERVICES: YEAR AT A GLANCE

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

Individual Counseling Hours

204

210

211

157

782

Couples/Families Counseling Hours

206

207

212

139

764

Total Counseling Hours

410

417

423

296

1,546

continued… Town of EAST HAMPTON, CT

Social Services

cont.

East Hampton Prevention focuses on substance abuse education, awareness, and the idea that constructive alternative activities lead to more positive outcomes. The Prevention department collaborates closely with local police, schools, and community organizations to support youth and strengthen our community. From a prevention stand point, we had many successes throughout fiscal year July 1, 2018 through June 30, 2019. d Medication Drop Box located in the East Hampton Police Department Lobby that collected 280 pounds in the first year. d Participation in National Prescription Drug Take Back Day d Co-sponsored a three night Speak Out series with Epoch Arts on opioid education and awareness. d Provided speakers for both the High School and Middle School, including former professional basketball player Chris Herren.

Office of the

d Implemented the Search Institute’s Attitudes & Behaviors Survey at both the High School and Middle School. d Hosted site for an AmeriCorps Member. Provided Narcan Trainings and Opioid 101 Trainings. d Created the ‘I Promise’ campaign against underage drinking around prom season. d Youth Committee member presented the Governor ’s Proclamation to initiate Connecticut’s observance of National Prevention Week. d Created the ‘Stronger Bridges’ family support group with East Hampton Clergy. d Participated with Public Safety Day with the East Hampton Police Department.

Town Clerk

he Town Clerk’s Office is responsible for recording land records documents, trade name certificates, liquor permits, veterans’ exemptions, issuing sporting licenses, dog licenses and vital records as well as election preparation and administration of absentee ballots. It is our duty to preserve and protect the records as required by law. We continuously strive to provide the best service to our citizens and taxpayers. Town Clerk highlights for the Fiscal Year ending June 30, 2019: d During Fiscal Year 2018-2019 Historic Document Preservation Program grant funds repaired and restored selected Town records. The records that were included in this project were Town Meeting records (Years 1861-1904), Middle Haddam Fire Department minutes (Years 1920-1956), Selectmen minutes (Years 1913-1921), and a Map (Volume 4, Page 194). The documents went through an extensive preservation

process that included repair, restoration, deacidification and rebinding. d April 2019 – Began offering expedited online ordering services through VitalChek to provide a safe, easy and convenient way for those that need vital record documents. d Town Meetings: 3/11/19 -Special Town Meeting vote approved t he acquisition of a rescue/pumper fire engine and related equipment, appropriations for upgrades to the Town’s public safety radio system, and various Center School heating improvements.

5/13/19 - Annual Town Budget Meeting adjourned to referendum

5/21/19 - Budget referendum

6/10/19 - Second Annual Town Budget Meeting adjourned to referendum

6/18/19 - Budget referendum

TOWN CLERK: YEAR AT A GLANCE Land Recordings Sports Licenses Issued Dog Licenses Issued Maps Filed

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

868

715

523

919

3,025

210

371

726

283

963

1,327

Conveyance Tax Collected

$ 52,504

$ 40,055

$ 22,478

$ 49,387

$ 164,425

Online Land Record Copies

$ 3,000

$ 2,595

$ 1,897

$ 1,921

Certfied Vital Records

$ 3,420

$ 2,540

$ 2,800

$ 2,660

$ 11,420

eRecordings

$ 11,403

$ 12,012

$ 10,509

$ 11,651

$ 45,575

18 19 ANNUAL REPORT

9,412

Installing new Force Main on Old Marlborough Road

Water Pollution Control Authority

WPCA

WASTEWATER

WATER

he Town of East Hampton’s WPCA, through the Colchester–East Hampton Joint Facilities, is directly responsible for over 34 miles of collection system and over 27 lift stations in East Hampton. The East Hampton WPCA operating budget ending June 30, 2019 was $1,399,470, which included payment of $972,589, to the Colchester–East Hampton Joint Facilities for treatment and operation of the wastewater system. There are over 2700 properties connected to the wastewater system in East Hampton

The Town owns and through the WPCA operates the Town Center Water System (TCWS) and the Royal Oaks Water System (ROWS). The WPCA, through contract services with State certified water treatment and distribution operators, is responsible for the day to day operations of both of these systems. A Special Revenue Fund presently exists for the water budget for the operation and maintenance of these water systems. The operating budget for both systems totaled $190,128, the monthly meter charge is $40 and the commodity charge is $9.25/1000 gallons used.

Projects accomplished this year include upgrades to 2 pump stations including new above ground controls and Emergency generators. The WPCA also repaired several pipe breaks and replaced a Force main on Old Marlborough Road.

Mark Barmasse, Chairman Scott Clayton, Public Utilities Administrator

State regulations that established the WPCA require that the Authority operate as an “Enterprise Fund” i.e. all fees paid by the users of the system must be used for the operations and maintenance of the wastewater system. There is no Town tax revenue used for the operations or maintenance of the wastewater system. In East Hampton the users pay $365 per EDU for the annual use of the system. Those users with a Town maintained grinder pump pay an additional $125 per year. Based upon 2017 sewer rate information published by Tighe & Bond Engineers, East Hampton’s use rate is one of the lowest of the 17 towns surveyed. New Generator and Controls at Hawthorne Pump Station

WPCA: YEAR AT A GLANCE

1st Qtr

2nd Qtr

3rd Qtr

4th Qtr

YTD

After Hour Callouts

201

New Sewer Permits

–

Town of EAST HAMPTON, CT

20 East High Street East Hampton, CT 06424 tel 860.267.4468 | fax 860.267.1027 EastHamptonCT.gov Follow us on Twitter @ EHTown_Manager