Creativerhythmplanner annotated

CreativeRhythmStudio.com

Life is a work of

Your calendar, the canvas.

- Kelly Pratt

Creative R H Y T H M - 6 month Weekly Planner All rights reserved. This book or any portion thereof may not be reproduced or used in any manner whatsoever without the express written permission of the author except for the use of brief quotations. — Printed in the United States of America | First Printing, 2014 Š Creative Catalyst Studio | kellypratt.com | kelly@kellypratt.com Creative Catalyst Studio [second star llc] | St. Paul MN 55102

p l a n

w i t h

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Design PURPOSEFUL PLANNING Practices Three things we know for sure:

1. Energy flows where your attention goes.

2. If it’s not in your calendar, it’s not going to happen.

3. Three is a magic number.

Weekly Schedules By using the concept of "planning with purpose" you are setting an intention regarding where you will focus your attention. Just watch, after creating a regular practice and planning with purpose consistently, you will find you are actually doing what you've set out to do, and you will have more time for your creative pursuits.

Start here.

Begin by deciding that 3 is your new magic number. This is not about any mythical power that the number 3 has (although 3 is special1) but because: 1. Overwhelm won't hit you with a list of 3 items.

2. You can actually remember a list that only has 3 items and 3. Because of 1 & 2, you will actually accomplish your entire list!.

And you'll be able to look at your days, weeks, months and life and say "I did what I said I was going to do!"

Don't worry, you'll still be allowed to make longer lists! Just in a different way. More about that later, For now: 3 daily, weekly, medium, long and lifetime goals.

The number 3 is said to resonate with the energies of optimism and joy, inspiration and creativity, imagination and intelligence, friendliness, kindness and compassion - and all sorts of other cool stuff. Google it. Not now. That will take you away from your plan!

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systems, rituals + tools SET THE STAGE for your lifeas a work of art.

Weekly Composition Time.

If your life is a work of art. Your calendar is the canvas. This weekly time is when you pay attention to the composition of your creation.

You determine what gets to be on the canvas.

When are you most creative? Sunday evening?

Monday morning? End of the day on Friday?

The important thing is to make it a ritual.

Put it in your calendar.

Every Day. Plan for tomorrow at the end of each day.

Increase your success by ending each day with a short time to look with intention to the next day.

Schedule your day to accommodate this practice.

Put it in your calendar.

Long term.

In addition to short-term planning, long-term planning is key to staying on track. Think about when you want to look at your Monthly, Annual and Life Long dreams and goals.

Use the calendars and "Planning for the Future" pages to help you with this process.

Now: Schedule it!

Put all of these STAGE SETTING sessions in your calendar as appointments with yourself.

Give them their own colors. Color is a great memory trigger.

Don't stand your self up! .

Now for the PURPOSEFUL PLANNING part: Set the tone of your week: Now, fill in the appointments with yourself.

Song — Each week gets it's own song. This will Start with your time for planning, brief set your creative rhythm. Your background music. intermissions, yoga, eating (yes, we sometimes Music. It's good for the soul & keeps you focused. forget that!), even rest times!

At the end of each week, add this song to your Add your commitments.

Life Soundtrack1 building a great play-list!

If something conflicts with what you've scheduled for yourself, consider changing it.

Word — What word (or phrase/quote) represents You come first. how you want to feel this week or what you want to accomplish?

Do you use an electronic calendar? See the next page for ideas on how to integrate paper and electronic planners.

Schedule 3 Brief Intermissions Rule of 3. Goals + GTDs (get to dos) What are your 3 weekly goals?

“Play dates” with yourself. Time to explore And the 3 corresponding GTDs? something that interests or inspires you. Ask yourself “what would be fun?”

Revisit your medium, long and lifetime goals. Do they still feel good? Add ideas to your Lists in the No judgment. Just flow. back of the planner.

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Life Soundtrack in the Lists Lists Lists section

plan with intention

PURPOSEFUL PLANNING (cont.)

What or Who Do You Appreciate?

We know you're grateful. But what is it you appreciate about what you're grateful for?

Pay attention and choose three things or people each week that you appreciate. At the end of the week, transfer your these items to your Appreciation Archive.

Nothing makes your day better than re-reading everything you appreciate.

It reads like poetry!

Reach Out and Touch. 3 • 2 • 1 Connecting is critical to our happiness. Stay connected by paying attention to who you want to "reach out and touch" each week.

Let these contacts be without an agenda. Simply make a connection. Let them know you’re thinking of them.

People love to know they are noticed!

3 Calls 2 Notes (Handwritten is best!

1 face to face.

WRITE IT DOWN in the Journaling and Notes Pages Anything goes here. There are blank pages and pages

with guides. Doodle, take notes, journal.

Capture your MENTAL EPHEMERA etc. into ONE CAPTURE TOOL: This planner. Never worry about losing a great idea or forgetting to do something important.

Keep track of important GTDs (get-to-dos), WDs (wanna-dos) and other important stuff. But not by dumping everything into one giant list!

men·tal e·phem·er·a (noun) the little things that that take up space in our creative mind - ideas, bills to pay, to-dos, etc.

Eliminate the anxiety of the “Where did I put that note?!” or "what was that book I wanted to read?" moments. Put ALL of your important ideas, notes

"ACTION TRIGGERS” are key An Action Trigger or more officially an "Implementation Intention," is a self-regulatory strategy in the form of an "if-then plan" that can lead to better goal attainment, as well as help in habit and behavior modification.

Whenever you think of a task, idea, or activity, think first about the TRIGGER, then add it to the appropriate Trigger list. SCHEDULE these action items on your calendar only when you’re really going to do them.

Triggers are the "where and when" a future task will be done. According to the science, by visualising or picturing where and when, our brain creates a neural image of the desired event, which then triggers a desired action when the future situation or circumstance arises.1

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IDEA CAPTURE Use these pages to record your ideas as you have them so they don’t disappear! Then you’ll always know where to find them.

Have ideas when you’re driving? Use a voice capture app in your phone and record it.... transfer it to your list later. Many phones come with one installed,

Keep track of your MENTAL EPHEMERA Lists for keeping track of everything you want to remember.

• •

Life Soundtrack Appreciation Archive List

• • •

Not now, maybe later Brief Intermission Ideas Mental Ephemera

Paper Planner or Electronic Calendar?

A Solution.

Paper Planners are the best!! But Electronic devices are so handy... Here’s what you do.

Use your ELECTRONIC calendar as your capture tool. It’s small, quick, clean.

But live by your PAPER PLANNER. It’s visual. Tactile. Satisfying. It's in the "here and now" and doesn’t live in a cloud. Use color. Tape in business cards. Images. Draw pictures. Anything that will help you remember. (Visuals are processed 60,000X faster than text.!) Plus the act of writing in your paper planner boosts the probability that you'll remember it. Email me if you want the scientific facts!

During your “purposeful planning" session: • Add any [NEW] items in your electronic calendar to your Planner.

• Then re-assign them to the proper e-calendar (i.e. [Face to Face] [Virtual] etc).

• Once they're re-assigned, you know they’ve been transferred to your planner.

Tip: Use colors for each calendar - and match them in your paper & electronic planners. That way at a glance you know when you need to add travel time or be somewhere quiet with a phone or a computer.

If you have any other great tips... email me!

a declaration of your itentions, motives, or views—your present life stance.

Google “manifesto” to see what others have done.© kellypratt.com

What does your manifesto look or sound like?

Albert Einstein

2 pages for your personal “manifesto� one using words one page for images

Your verbal brain processes about 40 bits of information each second. That's impressive.

But give your brain non-verbal cues like images, colors, sounds, music or movement and it can process 11 million bit of information in that same second!. WOW!

As you use your planner, make a note of the page # here so you can find your ideas and insights later.

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you’re going to have great ideas - when you do, make a note of the page number here, in your DIY index. You’ll never lose a though t again! cd

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S c h e d u l e s

6 months and 26 weekly spreads all un-dated

— Twyla Tharp

Our lives don’t always need a planner - or at least let’s plan for a life that doesn’t require a planner for a week or two each year :-) when you’re back on the grid, just dive back in!

2 0 1 6 Mon

Tue

Wed

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for the month of ____

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2 0 1 6 Mon

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for the month of ____

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P l a n n i n g J u l y

A u g u s t

f o r

t h e

F u t u r e

J a n u a r y

F e b r u a r y

capture your ideas for the coming months on these pages so you don’t lose them.

S e p t e m b e r

N o v e m b e r

O c t o b e r

M a r c h

D e c e m b e r

M a y

A p r i l

J u n e

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mandatory date with yourself. schedule it.

Week of :

Brief Intermission:

Âś scheduled!

what works for you? a schedule, place for notes, list of errands? you choose

each day choose 3 things you want to accomplish or create (add another if you finish the first 3!) Š kellypratt.com

these will set the tone and focus for your week.

Song:

Word/Quote:

curate

Curate your focus to the 3 most powerful items.

Connect.

People love to be noticed. just because. no agenda necessary.

to be fully aware, sensitive to recognize quality, significance, or value to admire greatly

Week of :

Brief Intermission:

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Âś scheduled!

Song:

Word/Quote:

Try drawing as meditation.

No art experience needed. ex: Zentangle™ - zentangle.com

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J o u r n a l

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N o t e s

50 pages for drawing, journaling or notes

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Close your eyes. Imagine biting a slice of lemon. Did your mouth water? Your mind and your imagination did that!

It's true. Thoughts become things!

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M e n t a l

E p h e m e r a

A place for your important ideas, things to remember and “mental ephemeraâ€? ‌lists!

Action Triggers: @ home • @ office • @ computer • @ phone • @ errands • @ waiting • @ virtual @ face2face (read more about using TRIGGERS in the “How to Use This Planner” Section.

Due Date

Due Date

Your BIG LIS TS everything you have to do, want to do, get to do organized by where, how or by trigger.

© kellypratt.com

Due Date

Due Date

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little groups of things to remember, but not important enough for the BIG LIS T

What you’d love to do, but it’ll wait.

But you don’t want to forget the idea.

Hot air ballooning. Starting to date again. Learn to paint.

© kellypratt.com

A brief intermission = a date with yourself. at least once a week.

Each week record your song of the week here. You’re building your very own “life soundtrack”

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Move the items from your weekly appreciation list here to build an amazing collection of appreciation nuggets.

No explanation needed.

Have an idea.

Capture it here.

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