SGLD Event Proposal Template

SGLD:EVENT / PROJECT PROPOSAL TEMPLATE

SRC and STUDENT STRUCTURE: EVENT / PROJECT PROPOSAL TEMPLATE

1. Student Structure & campus: 2. Student Leadership/Event organisers Name Surname Student Number

Contact Number

Email

3. Event Overview: 3.1.

What is it you want to do?

3.2.

Where will this take place?

3.3.

What is the date of the event/function or programme?

3.4.

Why do you want to host this event?

3.5.

What happens after the event.e.g. a fund raiser or programme launch?

3.6.

Budget: How much will it cost your structure (please list the cost of all items/activities):

3.7.

Sponsor/Funding (How will you be funding this event& list any sponsors)

4. Event Goals i. ii. iii.

5. Target Group

6. Event Requirements: (Please specify the identified requirements below) 6.1

Venue:

6.2

Transport:

6.3

Covid Compliance:

6.4

Catering:

6.5

Sound:

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6.6

Security:

6.7

Cleaning Services:

6.8

Décor:

6.9

Entertainment:

6.10 Accommodation: 6.11 Medic/Disaster Management:

7. Risk Analysis (Identify any potential risks) 8. Programme (Outline) (Please add event programme)

9. Reporting: (Who will be responsible for writing the Event Close-out Report. Reports to be sent to SDO 5 days after event)

10.

Conclusion (Motivate why this event should be approved)

11.

Date submitted to SDO:

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SIGN-OFF SRC/STRUCTURE PRESIDENT NAME

COMMENTS

SIGNATURE

ASSESSMENT, RECOMMENDATION COMMENTS AND INDICATE CLEARLY (APPROVED/NOT APPROVED)

SIGNATURE

COMMENTS AND INDICATE (APPROVED/NOT APPROVED)

SIGNATURE

DATE

SIGN-OFF SGLD - SDO

NAME

DATE

SIGN-OFF SGLD – HOD NAME

DATE

SIGN-OFF DEAN OF STUDENTS (if applicable) NAME

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COMMENTS AND INDICATE (APPROVED/NOT APPROVED)

SIGNATURE

DATE