CPUT SRC ELECTION 2022 - Candidate Nomination System Guide

2022/23 SRC Elections

Candidate Nomination System Guide Presented by KDBS Consulting (Pty) Ltd

Online Candidate Nomination Process A 3 - Step Sequential Process

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1 Nomination PIN Dissemination

Nomination PINs for independent candidates to be sent to all eligible students via email and SMS together with a hyperlink to the Nomination System.

Nominations PINs for Organisational Nominations to be sent to EC Representatives via email and SMS together with a hyperlink to the Nomination System.

Nomination of Candidates

Eligible students entitled to nominate one candidate for each LSRC Portfolio.

The minimum threshold for independent candidates is 50 nominations.

Orgnisations entitled to submit candidates for all portfolios through their EC Representatives.

3 Nomination Acceptance/Decline

Independent candidates required to accept/decline nomination. Failure to declare deemed to be a decline.

All candidates required to submit a photograph and manifesto with their acceptance.

Organisations required to submit a logo and one manifesto for all their candidates.

Nomination Rules

1.

Students must nominate from within their campus

2.

Each nomination must be seconded by a duly registered student from the same campus. Two nominations for the same position will be regarded as a nomination and a secondment.

3.

No self-nomination is allowed

4.

A student cannot nominate the same person for multiple positions on the same nomination form

5.

All fields must be completed. If choosing not to nominate for a specific portfolio, nominators may abstain by typing “ABSTAIN” in the nominee student number field

6.

Nominees must accept nomination for the position s/he is nominated for by completing the online nomination form.

7.

No candidate will accept nomination for more than one position

8.

Organizations can only nominate via their designated rep, who must have an organization Nomination PIN

Online Candidate Nomination Process - Summary Independent Nominations

Nominations by Student Organizations

1. Receive/Retrieve your Nomination PIN 2. Access to Nomination System via the hyperlink that is provided 3. Complete the online form and submit 4. Receive a confirmation

1. Each Student Organization assigns a representative 2. The rep is provided with an Organization Nomination PIN 3. The rep accesses the Nomination System via the provided hyperlink 4. Reps complete the online form and submit 5. Reps receive confirmation of their submissions

Providing the Nomination PINs An email and an SMS will be sent by the Independent Chief Election Officer (CEO) to university-issued student email addresses and phone numbers. The email contains a student’s unique nomination PIN and hyperlinks to the different online nomination forms. If ineligible or if your email is incorrect, a student will not receive the email.

The email will be supplemented by an SMS (containing the same information as above) sent to a student’s phone number.

The number used is the number that is registered on the Univ’s student database.

If the email and/or SMS is not received, students will be able to request their nomination PINs from the CPUT SRC election website at www.cputsrcelections.co.za

Providing the PINs The last resort, if unsuccessful with all three methods above, is to contact the Chief Election Officer using the email address, phone number and/or contact forms on the website It is possible that you may receive two messages. More than one message does not imply that you will have 2 unique nomination PINs. Both messages will contain the same information.

To Do: • Copy or write the nomination PIN down. Make sure that the letters and numbers are copied or written down correctly • Click on the appropriate link • Provide the nomination PIN when requested. Make sure that there are no spaces before, in-between and after the nomination PIN. Any spaces will invalidate the PIN.

Understanding the Nomination PIN P-I-N stands for “Personal Identification Number”.

The PIN is therefore personal to its owner and should be shared only when you as the the owner willingly want to do so.

Examples of such cases are: • To be nominated as a candidate • To participate as a member or supporter of a student sub-structure as a candidate or a seconder The PIN is a 15-digit alpha-numeric string that may contain special characters.

Check the number of digits when copying and pasting or when writing the number down.

The Nomination PIN can be used once for each of the following:

Understanding the Nomination PIN

1) to propose a candidate 2) to be nominated as a candidate The PIN can be used for any one of the above, for any combination of the above or for all the above

Understanding the Nomination PIN • The PIN is CAPS sensitive. Make sure that you copy or write down the PIN exactly as it is provided • The 15 characters distinguish one PIN from another. There are no spaces before, in-between the characters and after the PIN. • Example: ABCq5BCRFEw2B78 • Make sure that there are no spaces when the PIN is entered onto an online form • The PINs are computer-generated using an algorithm that randomly and arbitrarily assigns characters for the required string. The PINs are therefor not sequential.

Data Verification and Integrity • Only eligible students should be nominated.

• Use the eligibility checker on the website to check whether a student is eligible or not.

• Verification of the nominator happens on the spot and not after submission • Nominees will be verified and vetted after submission.