Regular Public Meeting - 08.18.2026 by cowlitzwa.gov

Board of Cowlitz County Commissioners

Steve Rader, Commissioner District 1 Steven L. Ferrell, Commissioner District 2 Richard R. Dahl, Commissioner District 3 Kelly Grayson, Clerk of the Board

Regular Public Meeting August 18, 2026, 9:00 a.m. Board Meeting Convenes at 9:00 a.m.    



Invocation by Invitation Pledge of Allegiance Minutes of August 10-11, 2026 Consent Agenda of August 18, 2026 o Call for Hearings o Contracts/Agreements/Bid Awards o Resolutions o Correspondence Public Comments o Citizen Participation may be anonymous. See RCW 42.30.040

ZOOM Link

KLTV Link

Live Stream

Phone Option: (253) 215-8782 Webinar ID: 820 1961 3917

Print Agenda

Consent Agenda Call for Bids Public Works 1. Call for Bids for Shadow Mountain Reservoir Project for a Water Booster Pump Station scheduled for September 8, 2026, at 9:00 a.m. (232316) 2. Request for Proposals for Mobile Heavy Equipment Maintenance & Repair Services scheduled for September 10, 2026, at 4:00 p.m. (232398) 3. Revised County Road Project #796 and Call for Bids for the Westside Highway Slide Repair Project scheduled for September 14, 2026, at 1:30 p.m. (232366) Contracts/Agreements/Bid Awards Corrections Department 4. Agreement with Arc Tactical to provide defensive tactics training for the Cowlitz County Corrections Department. Arc Tactical will be compensated at an hourly rate of $281.25 per hour and the yearly total compensation shall not exceed $40,000.00. (232104) Resolutions Risk Management 5. Amending Resolution #04-054 and Revise the Policy for the Vehicle Use Policy to reflect current practice. (232395) Page 1 of 3

Regular Public Meeting August 18, 2026, 9:00 a.m. Correspondence 6. Letters/Notices a. Contract Completion Letter to Tapani, Inc. for the Toutle Wastewater Treatment Plant Improvement. (232365) b. Letter dated 8/18/2026 to Jim Hill reappointing him to the Solid Waste Advisory Committee representing the City of Kelso. This is a 2-year term that expires March 31, 2028. (232339) c. Affidavit of Posting Resume for the Month of June & July 2026. (232326) d. Federal Energy Regulatory Commission (FERC) Notice dated 8/10/2026 regarding the Authorization for Construction, Right Abutment Seepage Monitoring Improvements, Swift No. 1 Project. (232269) e. Letter from the River Cities Transit dated 8/10/2026 regarding the Legislation creating the Public Transportation Benefit Areas (PTBA), RCW 36.57A055. (232268) Vouchers Public Works 7. Voucher Ratification for the Drainage Improvement District No. 1 for June 2026 in the amount of $36,491.77. (232361) The following vouchers/warrants are approved for payment. Funds Claims Claims Claims Claims Claims Claims Claims Claims Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 1 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Special Purpose District No. 2 Public Facilities District No. 1 Payroll Payroll Payroll Total

Voucher Numbers 1000073600-1000073882 1000073833-1000073891 1000028054-1000028145 1000028160-1000028163 1000028164-1000028240 1000073892-1000073893 1000073894-1000074105 1000028054-1000028145 5000021412-5000021426 5000004199-5000004222 5000004223-5000004229 5000021427-5000021436 7000004633-7000004640 7000000654-7000000655 7000000656-7000000662 7000004641-7000004648 9000000923-9000000923 164666-164696 302704-303250 164697-164697

Amount 217,316.70 54,563.10 1,691,445.82 455.75 442,388.54 28.24 179,009.70 1,357,560.74 198,472.23 37,642.37 13,745.66 35,332.40 81,914.63 2,039.59 7,406.87 303,559.28 77,343.00 41,002.16 1,408,468.30 1,391.23 6,151,086.31

Page 2 of 3

Regular Public Meeting August 18, 2026, 9:00 a.m.

Updates Chairman Updates Cancellations/Closures  Monday, September 7th – Office Closed  Tuesday, September 8th – Meetings Canceled Upcoming Meetings/Important Dates:  Monday, August 24th @ 11:00 AM – Family Promise  Tuesday, August 25th @ 10:00 a.m. – Board of Health  Monday, August 31st @ 4:30 p.m. – Board of Health Applications Due  Tuesday, September 22nd @ 10:00 a.m. – Department of Ecology  Tuesday, September 29th @ 10:00 a.m. – Board of Health Interviews  Tuesday, October 6th @ 10:00 a.m. – Board of Health Interviews  Tuesday, October 13th @ 10:00 a.m. – Board of Health Interview  Tuesday, October 20th @ 9:30 a.m. – Board of Health Appointments RCW 42.30.040 – Conditions to attendance not to be required. A member of the public shall not be required, as a condition, to attend a meeting of a governing body, to register his or her name and other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. People may remain anonymous when logging on to Zoom by creating any name and email of their choosing. In a meeting, public comments will be received, either or both, orally (raise hand in Zoom or use *9 on phone) and by writing. Note: Written comments may be sent to the Board at any time. For oral presentations, the Board may set a time for comments and speakers. All matters listed with the Consent Agenda were previously distributed to each Board Member for reading and study, were available for public viewing, are considered items of regular County business, and will be approved, without separate discussion, by one motion of the Board of County Commissioners. An item may be removed from the Consent Agenda and placed on the Regular Agenda for separate discussion and voting at the request of any Board Member. The Board of Commissioners may add and take action on other items not listed on this Agenda.   

Agenda Online Address: https://www.co.cowlitz.wa.us/535/Agendas---Regular-Public-Meetings ZOOM Invitation Address (for all meeting days): o https://us06web.zoom.us/j/82019613917 KLTV Live Feed Address: http://www.kltv.org

Page 3 of 3

232398

BOCC

Consent

Agenda

Meeting Date: 8/ 18/ 2026 for Proposals-

Request

Mobile

Heavy

Equipment

Maintenance &

Repair

Services

Submitted By: Ashley Claussen, Purchasing Supervisor Submitted For: Mike Moss, Director of Public Services Department:

Roads

Administration

Information

Subject and Summary Statement

Cowlitz County Public Works requests approval to solicit proposals from qualified mobile heavy equipment repair companies or individuals to provide onsite maintenance, diagnostics, repairs, and emergency repair services at the Cowlitz County Headquarters Landfill.

The Request for Proposals ( RFP) is intended to establish a pool of qualified service providers available to support landfill operations on an as- needed basis.

Proposals will be due to Purchasing Services by 4: 00 PM on September 10, 2026. Staff Attendance

Department

Recommendation

The Department of Public Works recommends that the Board move to approve the attached Request for

Proposals and authorize publication in the usual manner.

Form

Task

User Anonymous Claussen,

User

Agenda

Ashley

Item

Preliminary

Review

Action

Timestamp

Submit

8/ 11/ 2026

4: 50: 00 PM

Review-

Submit

8/ 11/ 2026

5: 04: 00 PM

Approver

Approve

8/ 11/ 2026 5: 37: 00 PM

Approve

8/ 12/ 2026

Submission

PW1 Eugenis,

Susan

Department

Kelly

Clerk of the Board

Review Grayson,

Review

Approved: BOARD

OF COUNTY

OF COWLITZ

COMMISSIONERS

COUNTY,

WASHINGTON

Richard R. Dahl, Chairman

7: 45: 00 AM

232398

Steve

Rader,

Consent

Commissioner

Steven L. Ferrell, Commissioner

Attest:

Clerk of the Board

Agenda

coy

RING

Request for Proposals (RFP):

Mobile Heavy Equipment Maintenance & Repair Services RFP No. 2026- 0039- 01 ISSUE

DATE:

August

18, 2026

PROPOSAL DUE DATE: September 10, 2026 prior to 4: 00 P. M. Pacific Time ( Kelso, Washington,

USA.)

PROPOSAL

SUBMISSION: Faxed proposals will not be accepted. Proposals may be submitted via email to mailto:ClaussenA@ ClaussenA(c) cowlitzwa. gov or via mail or in person to:

cowlitzwa.gov Cowlitz County Department of Public Works Attn: Ashley Claussen RFP No. 2026- 0039- 01:

Mobile

Heavy

1600 13'

Equipment

Maintenance &

Repair

Ave S

Kelso, WA 98626 INITIAL

TIME

PERIOD

FOR

CONTRACT:

October

2026 — September 30, 2027. The

County reserves the right to extend the qualified contractor pool and/ or any resulting contract for up to two ( 2) additional one- year periods. CONTRACTOR ELIGIBILITY: This procurement is open to contractors that satisfy the minimum qualifications stated herein and that are available for work in Washington State. RFP COORDINATOR: Ashley Claussen, Purchasing Services ClaussenA@cowlitzwa. gov 360) 577- 3030

Table of Contents I.

INTRODUCTION......................................................................................................................................

PURPOSE

BACKGROUND .............................................................................................................

SCOPEOF WORK....................................................................................................................................

EQUIPMENTFLEET.................................................................................................................................

QUALIFICATIONS ...................................................................................................................

PRICING REQUIREMENTS......................................................................................................................

MINIMUM

PERIOD

II.

AND

OF PERFORMANCE..................................................................................................................

GENERAL

INFORMATION .....................................................................................................................

RFPCOORDINATOR ...............................................................................................................................

SCHEDULE

ESTIMATED

SUBMISSION

OF PROCUREMENT

ACTIVITIES .................................................................

OF PROPOSALS...............................................................................................................

PROPRIETARY

INFORMATION/

PUBLIC DISCLOSURE........................................................................

REVISIONS TO THE RFP......................................................................................................................... MINORITY &

WOMEN-

OWNED BUSINESS

PARTICIPATION ...............................................................

5 6 6 6 6 7 7 7

ADA .........................................................................................................................................................

CONTRACTING

WITH

FORMER

WASHINGTON

PUBLIC EMPLOYEES..............................................

ACCEPTANCEPERIOD ...........................................................................................................................

RESPONSIVENESS .................................................................................................................................

TERMS....................................................................................................................

MOST

FAVORABLE

CONTRACT AND GENERAL TERMS AND CONDITIONS......................................................................

COSTSTO

PROPOSE .............................................................................................................................

NO OBLIGATION REJECTIONOF

TO CONTRACT...........................................................................................................

PROPOSALS.................................................................................................................

COMMITMENTOF ELECTRONIC

FUNDS ......................................................................................................................

PAYMENT.........................................................................................................................

INSURANCECOVERAGE........................................................................................................................

III. SUBMISSION

AND QUALIFICATION ..................................................................................................

SUBMISSION

PROPOSAL

QUALIFICATION QUALIFIED

CONTRACTOR

NOTIFICATION

DEBRIEFING PROTEST

REQUIREMENTS.......................................................................................

REVIEW...................................................................................................................... POOL........................................................................................................

TO PROPOSERS ......................................................................................................... OF UNSUCCESSFUL

PROPOSERS..............................................................................

PROCEDURE........................................................................................................................

IV. RFP EXHIBITS....................................................................................................................................... EXHIBIT

A-

PROPOSAL

EXHIBIT

B-

SAMPLE PERSONAL

RESPONSE

8 9 9 11 11 11 11 11 11 12 13

FORM.......................................................................................

SERVICES AGREEMENT.............................................................

INTRODUCTION PURPOSE

AND

BACKGROUND

Cowlitz County is seeking qualified mobile heavy equipment repair businesses or individuals to provide onsite maintenance, diagnostic, repair, and emergency services for heavy equipment operating at the Cowlitz County Headquarters Landfill. The landfill operates a fleet of heavy equipment that is essential to daily operations, including waste handling and site maintenance. To minimize equipment downtime and maintain operations, the County requires responsive, onsite repair services performed by experienced technicians. Work will be requested on an as- needed basis, and no minimum quantity of work is guaranteed. The County intends to establish a pool of qualified service providers. Proposers who meet the requirements of this solicitation will be eligible for consideration

for future contracts and individual service assignments as

the County' s needs arise. Qualification does not guarantee a contract, any minimum amount of work, or any compensation. Assignments will be made at the County' s discretion based on operational needs, contractor availability, expertise, and other factors deemed to be in the County' s best interest. The total anticipated annual expenditure under this solicitation is approximately$ 250, 000. This amount is an estimate for budgeting purposes only and does not represent a guarantee of work or compensation. SCOPE OF WORK The

Contractor

shall

furnish

all

labor,

supervision,

tools,

equipment,

diagnostic

equipment,

materials,

transportation, and other resources necessary to perform mobile heavy equipment maintenance and repair services on an as- needed basis. Services may include, but are not limited to: 1.

Mechanical diagnostics and troubleshooting.

Preventive maintenance.

Engine

Hydraulic system diagnosis and repair.

Powertrain, transmission, differential, and drivetrain repairs.

Undercarriage

Brake, steering, and suspension repairs.

Electrical

repair

and

and replacement.

inspection and repair. electronic

system

diagnostics

and repair.

Cooling, fuel, exhaust, and lubrication system repairs. 10. Welding and minor fabrication associated with equipment repairs. 11. Replacement of components and parts. 12. Emergency breakdown response. 13. Functional testing and verification of completed repairs.

Work will generally be performed at the Headquarters Landfill, located at 3434 S Silver Lake Road in Castle Rock, WA. In limited circumstances, the County may authorize off-site repair when it is determined to be the most practical or cost- effective option. The Contractor shall respond to service requests during normal business hours and, when requested by the County, provide emergency response outside of normal business hours, including evenings, weekends, and holidays.

The County reserves the right to determine which qualified contractor, if any, will be contacted for a particular service need based on availability, response time, qualifications, specialty expertise, pricing, or other operational considerations. EQUIPMENT

FLEET

The County' s current heavy equipment fleet at the Headquarters Landfill includes the following equipment: 1.

Cowlitz

D8 Dozer( qty 3) 836 Compactor( qty 3)

980 Wheel

Loader

County RFP No. 2026- 0039- 01:

Mobile

Heavy Equipment Maintenance &

Repair

Page 3 of 26

950 Wheel

Loader

Champion

Road Grader

D7 Dozer( qty 2)

Volvo

John Deere 210G Track Excavator

160 Wheeled

Excavator

This list is provided for informational purposes to assist Proposers in understanding the types of equipment that may require services under this RFP. The County' s equipment fleet is subject to change during the term of the qualified contractor pool and any resulting contracts. The County does not guarantee that any particular piece of equipment listed above will require services or remain in the County' s fleet. MINIMUM

QUALIFICATIONS

Proposers shall demonstrate that they meet all of the following minimum qualifications. Each minimum qualification is mandatory. A Proposer that does not meet all mandatory minimum qualifications will not be determined qualified and will not be eligible for inclusion in the qualified contractor pool. 1.

Proposer shall have a minimum of five ( 5) years of experience providing maintenance and repair services on Caterpillar ( CAT) heavy equipment. Proposer shall provide a description of its relevant experience, including the types of CAT equipment serviced and the approximate number of years of experience.

Proposer shall demonstrate experience providing mobile, onsite maintenance and repair services for heavy construction, landfill, mining, or similar heavy equipment. The response shall identify representative

customers,

projects, equipment types, and services performed.

Ability to provide qualified technicians capable of independently diagnosing and repairing heavy equipment

in the field.

Ability to provide routine and emergency response services on an as- needed basis, including evenings, weekends, and holidays when requested by the County.

Possession of all licenses, registrations, permits, and certifications required by applicable law to perform the services.

Ability to furnish all labor, supervision, service vehicles, specialty tools, diagnostic equipment, lifting devices, safety equipment, communications equipment, and transportation necessary to perform the work without reliance on County resources.

Ability to obtain replacement parts through established supply channels and coordinate delivery as necessary.

The County may request documentation verifying qualifications, experience, certifications, references, insurance, or other information necessary to determine whether a Proposer meets the requirements of this solicitation. Such documentation may be requested before a Proposer is determined qualified or before execution of any resulting contract. PRICING REQUIREMENTS

Pricing shall be submitted using the County' s pricing schedule. All proposed rates shall remain firm for the initial contract term of any resulting contract, unless otherwise provided in the contract. Pricing shall include all costs necessary transportation, service vehicles, standard Separate charges for mobilization

to perform the work, including tools, equipment, administrative

or demobilization

mobilization, demobilization, costs, overhead, and profit.

will not be allowed.

Proposer shall provide, at a minimum, the following hourly rates:

Cowlitz

Regular

Overtime labor rate.

County

business

hours

labor

RFP No. 2026- 0039- 01: Mobile

rate.

Heavy Equipment Maintenance &

Repair

Page 4 of 26

Travel time labor rate.

Emergency call- out labor rate. Holiday labor rate.

If different

technician classifications are proposed ( e. g., Master Technician, Heavy Equipment Technician, Hydraulic Specialist), Proposer shall provide hourly rates for each classification.

Pricing submitted by a Proposer may be considered by the County when determining which qualified Contractor to contact for a particular service need. The County is not obligated to select the Contractor offering the lowest price. PERIOD

OF PERFORMANCE

The qualified contractor pool established through this solicitation will have an initial term of one ( 1) year, anticipated to commence October 1, 2026 and expire September 30, 2027. The County may, at its sole discretion and subject to applicable County policy and contract terms, extend the qualified contractor pool and/ or any resulting contract for up to two ( 2) additional one- year periods. Any extension shall be exercised by the County in accordance with applicable County policy and the terms of the resulting contract. Extension of the qualified contractor pool or any resulting contract is not guaranteed.

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 5 of 26

II.

GENERAL INFORMATION RFP COORDINATOR

The RFP Coordinator is the sole point of contact in the County for this procurement. All communication between Proposer(s) and the County upon release of this RFP shall be with the RFP Coordinator, as follows: Name

Ashley Claussen

E- mail Address

ClaussenA@cowlitzwa. gov

Mailing Address

1600 131' Ave S, Kelso, WA 98626

Phone

360- 577- 3030

Number

ext. 6856

Any other communication will be considered unofficial and non- binding on the County. Proposer are to rely on written statements issued by the RFP Coordinator. Communication directed to parties other than the RFP Coordinator may result in disqualification of the Proposer. ESTIMATED

Issue

SCHEDULE

Request

Question &

PROCUREMENT

ACTIVITIES

for Proposals

answer

period ends

August

18, 2026

August

31,

2026

Issue last addendum to RFP

September

Proposals

September 10, 2026

Begin

due

contract

SUBMISSION

3, 2026

October 1, 2026

work

OF PROPOSALS

to submit one ( 1) are required copy of their proposal by mail, email, or in- person delivery. Regardless of delivery method, the proposal must arrive at the County no later than 4: 00 PM local time on Proposers

September 10, 2026.

If sent via mail or delivered in person, the proposal envelope should be clearly marked: Cowlitz County Department of Public Works Attn: Ashley Claussen RFP

No.

2026- 0039- 01:

Mobile

Heavy

Equipment

Maintenance &

Repair

1600 13"' Ave S Kelso,

Proposals

can also be e- mailed

attachment,

and

the

subject

Equipment

Maintenance&

line

WA 98626

to ClaussenA@cowlitzwa. shall

read "

Proposal

gov. Proposals

Submission:

RFP #

shall be attached as one PDF 2026- 0039- 01: Mobile Heavy

Repair." Receipt of proposal submissions will be acknowledged via email reply,

but proposals will not be reviewed until the due date and time listed above.

Proposers mailing proposals should allow normal mail delivery time to ensure timely receipt of their proposals by the RFP Coordinator. Proposers assume the risk for the method of delivery chosen. The County assumes no responsibility for delays caused by any delivery service. Proposals may not be transmitted using facsimile transmission.

Late proposals

will not be accepted

and will be automatically

disqualified

from further consideration.

All

proposals and any accompanying documentation become the property of the County and will not be returned.

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 6 of 26

PROPRIETARY

INFORMATION/

PUBLIC

DISCLOSURE

Proposals submitted in response to this competitive procurement shall become the property of the County and shall be deemed public records as defined in Chapter 42. 56 of the Revised Code of Washington ( RCW). Any information in the proposal that the Proposer desires to claim as proprietary and exempt from disclosure under the provisions of Chapter 42. 56 RCW, or other state or federal law that provides for the nondisclosure of your document, must be clearly designated. The information must be clearly identified and the exemption from disclosure upon which the Proposer is making the claim must be cited. Each page containing the information claimed to be exempt from disclosure must be clearly identified by the words " Proprietary Information" printed on the lower right- hand corner of the page. Marking the entire proposal exempt from disclosure or as Proprietary Information will not be honored. If a public records request is made for the information that the Proposer has marked as " Proprietary Information," the County will notify the Proposer of the request and of the date that the records will be released to the requester unless the Proposer obtains a court order enjoining that disclosure. If the Proposer fails to obtain the court order enjoining disclosure, the County will release the requested information on the date specified. If a Proposer obtains a court order from a court of competent jurisdiction enjoining disclosure pursuant to Chapter 42. 56 RCW, or other state or federal law that provides for nondisclosure, the County shall maintain the confidentiality of the Proposer' s information per the court order. A charge will be made for copying and shipping, as outlined in RCW 42. 56. No fee shall be charged for inspection of contract files, but twenty- four( 24) hours' notice to the RFP Coordinator is required. All requests for information should be directed to the RFP Coordinator. REVISIONS

TO THE

RFP

In the event it becomes necessary to revise any part of this RFP, addenda will be provided via e- mail to all individuals,

who

have

made

the

RFP

Coordinator

aware

of their

interest.

The County also reserves the right to cancel or to reissue the RFP in whole or in part, prior to establishing the qualified contractor pool or execution of any resulting contract. MINORITY&

WOMEN- OWNED BUSINESS

PARTICIPATION

Cowlitz County encourages participation in all of its contracts by firms certified by the Office of Minority and Enterprises ( OMWBE). s Business Participation may be either on a direct basis in response to this solicitation or on a subcontractor basis. However, no preference will be applied in determining whether a

Women'

Proposer

meets the requirements

or minimum

qualifications

of this solicitation,

no minimum

level of MWBE

participation shall be required as a condition for qualification or receiving a contract, and proposals will not be rejected or considered non- responsive on that basis. ADA

The

County

complies

with

the

Americans

with

Disabilities

Act ( ADA).

Proposers may contact the RFP

Coordinator to receive this Request for Proposals in Braille or on tape. CONTRACTING

WITH

FORMER

WASHINGTON

PUBLIC

EMPLOYEES

Washington State Department of Retirement System reporting requirements apply to public entities contracting with former Washington public employees pursuant to WAC 415- 02- 110, DRS Email 13- 011 and DRS Email 09- 001. Proposers should familiarize themselves with these reporting requirements to the County before submitting a proposal that includes former public employees or, if applicable, before entering into a resulting contract. Information regarding these requirements can be found on the WA Department of Retirement System' s Independent Contractor Verification and State Retirement Status Reporting Form located on the last page of this document. ACCEPTANCE

PERIOD

Proposers shall maintain the terms and conditions of their submitted proposals, including pricing, for sixty 60) days following the due date for receipt of proposals.

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 7 of 26

RESPONSIVENESS

All proposals will be reviewed to determine compliance with the administrative requirements and minimum qualifications specified in this RFP. A proposal that meets all applicable administrative requirements and demonstrates compliance with all mandatory minimum qualifications will be determined qualified for inclusion in the qualified contractor pool. A proposal that fails to meet an applicable mandatory requirement or minimum qualification may be rejected as non- responsive or determined not qualified, as applicable. The County also reserves the right at its sole discretion to waive minor administrative irregularities. MOST FAVORABLE

TERMS

The County reserves the right to make a determination of qualification based on the information submitted in the proposal without further discussion

with the Proposer. Proposers

should submit complete and accurate

information demonstrating their ability to meet all requirements and minimum qualifications of this RFP. The County reserves the right to contact a Proposer for clarification of its proposal. A Proposer determined to be qualified may be required to enter into the County' s standard personal services contract before performing any services for the County. Qualification does not constitute a contract or authorize the Proposer to perform work for the County. The resulting contract may incorporate some or all of the qualified Proposer' s submitted Proposal Response Form and any other documents incorporated into the procurement.

The submitted Proposal Response Form will become part of the official procurement

file without

creating any obligation on the part of the County to enter into a contract or provide work. CONTRACT

AND

GENERAL

TERMS

AND

CONDITIONS

A Contractor determined to be qualified and selected by the County for a service need will be required to enter into a contract with the County before performing services. In no event is a Proposer to submit its own standard contract terms and conditions in response to this solicitation. All exceptions to the contract terms

and conditions

must be submitted

by Proposer as an additional

attachment or the standard contract shall be

deemed accepted, as attached. The County will review requested exceptions and may accept or reject them at its discretion before entering into a contract. COSTS TO PROPOSE

The County will not be liable for any costs incurred by the Proposer in preparation of a proposal submitted in response to this RFP, in conduct of a presentation, or any other activities related to responding to this RFP. NO OBLIGATION

TO CONTRACT

This RFP does not obligate the County to enter into a contract with any Proposer. Determination of qualification does not constitute a contract, purchase order, authorization to perform work, or commitment of

funds. The County is under no obligation to offer a contract or any work to any Contractor determined qualified through this solicitation. REJECTION

OF PROPOSALS

The County reserves the right, at its sole discretion and as permitted by applicable law and County policy, to reject any or all proposals, determine that one or more Proposers do not meet the minimum qualifications, decline to establish or maintain a qualified contractor pool, or decline to enter into any contract as a result of this RFP. COMMITMENT

OF FUNDS

The Board of County Commissioners or duly elected official are the only individual( s) who may legally commit the County to the expenditure of funds for a contract resulting from this RFP. No cost chargeable to any resulting contract may be incurred before receipt of a fully executed contract.

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 8 of 26

ELECTRONIC

PAYMENT

Cowlitz County prefers to utilize electronic payment such as EFT ( Electronic Funds Transfer) or ACH Automated Clearing House) in its transactions. The successful Contractor( s) will be provided a form to complete with the contract to authorize such payment methods. INSURANCE

COVERAGE

The Contractor is to furnish the County with a certificate( s) of insurance executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements set forth below. The Contractor shall, at its own expense, obtain and keep in force insurance coverage which shall be maintained in full force and effect during the term of the contract. The Contractor shall furnish evidence in the form of a Certificate of Insurance that insurance shall be provided, and a copy shall be forwarded to the County within fifteen ( 15) days of the contract effective date. The Contractor shall maintain in full force and effect during the term of this Agreement, and until final acceptance of the work, public liability and property damage insurance with companies or through sources approved by the state insurance commissioner pursuant to RCW Title 48, as now or hereafter amended. The County, its appointed and elected officials, agents and employees, shall be specifically named as additional insureds in a policy with the same company which insures the Contractor or by endorsement to an existing policy or with a separate carrier approved pursuant to RCW Title 48, as now or hereafter amended, and the following coverages shall be provided:

COMPREHENSIVE

GENERAL

LIABILITY:

Bodily injury, including death, Property damage. PROFESSIONAL

WORKERS

1, 000, 000

per occurrence

1, 000, 000

aggregate

LIABILITY

COMPENSATION:

1, 000, 000

per occurrence

2, 000, 000

aggregate

Statutory amount

AUTOMOBILE: coverage on owned, non- owned, rented and hired vehicles

Bodily injury, liability, including death Property damage liability All

Contractor'

and

Contractor'

subcontractors'

insurance

1, 000, 000

per occurrence

1, 000, 000

per occurrence

policies

and

additional

named

insured

endorsements shall provide primary insurance coverage and be non- contributory. selfinsured retention, deductible, Any insurance, risk retention or insurance pooling maintained or participated in by the County shall be excess and not contributory to such insurance policies. All Contractor' s and Contractor' s subcontractors' liability insurance policies must be endorsed to show this primary coverage.

Upon request, the Contractor shall provide a full and complete certified copy of all requested insurance policies to the County. The County reserves the right, but not the obligation, to revise any insurance requirement, not limited to limits, coverages, and endorsements, or to reject any insurance policies which fail to meet the requirements of this Agreement. Additionally, the County reserves the right, but not the obligation, to review and reject any proposed insurer providing coverage based upon the insurer' s financial condition or licensing status in Washington. Any deductibles and/ or self-insured retentions exceeding $ 10, 000, stop loss provisions, and/ or exclusions contained in such policies must be approved by the County in writing. For any deductibles or selfinsured retentions exceeding $ 10, 000 or any stop- loss provisions, the County shall have the right to request and review the Contractor' s most recent annual financial reports and audited financial statements as a condition of approval.

Contractor hereby agrees to a waive subrogation with respect to each insurance policy maintained under this Agreement. When required by an insurer, or if a policy condition does not permit Contractor to enter into a pre- loss agreement to waive subrogation without an endorsement, then Contractor agrees to notify the insurer and obtain such endorsement. This requirement shall not apply to any policy which includes a

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 9 of 26

condition expressly prohibiting waiver of subrogation by the insured or which voids coverage should the Contractor enter into such a waiver of subrogation on a pre- loss basis. The County, its departments, elected and appointed officials, employees, agents and volunteers shall be named as additional insureds on Contractor' s and Contractor' s subcontractors' insurance policies by way of endorsement for the full available limits of insurance maintained by the Contractor and subcontractor, and all coverage shall be primary and non- contributory. A statement or notation of additional insured status on a Certificate of Insurance shall not satisfy these requirements. [ This endorsement shall not be required if the Contractor is a governmental entity and is insured through a governmental entity risk pool authorized by the State of Washington.] The

Contractor

shall,

for

each

required

insurance

policy,

provide

Certificate

Insurance,

with

endorsements attached, evidencing all required coverages, limits, deductibles, selfinsured retentions and endorsements and which is conditioned upon the County receiving thirty ( 30) days prior written notice of reduction in coverages, cancellation

or non- renewal. Each Certificate of Insurance and all insurance

shall be

provided to: ATTN: Risk Manager, Cowlitz County Administrative Svc., 207 4th Ave. 98626. This Agreement shall be void ab initio if the proof of coverage is not timely supplied.

N.,

notices

Kelso, WA

The insurance maintained under this Agreement shall not in any manner limit or qualify the liabilities or obligations of the Contractor under this Agreement. All insurance policy deductibles and selfinsured retentions for policies maintained under this Agreement shall be paid by the Contractor. Compensation and/ or payments due to the Contractor under this Agreement are expressly conditioned upon the Contractor' s strict compliance

with all

insurance

requirements.

Payment

to the

Contractor

shall

suspended in the event of non- compliance. Upon receipt of evidence of Contractor' s compliance, payments not otherwise subject to withholding or set off will be released to the Contractor. This Agreement shall be void ab initio if the proof of coverage is not timely supplied. If the Errors and Omissions or Professional Liability insurance obtained is an occurrence policy as opposed to a claims- made policy, the Extended Reporting Period Endorsement is not required. The Contractor will at all times comply with all applicable workers' compensation, occupational disease, and occupational health and safety laws, statutes, and regulations to the full extent applicable. The County will not be held responsive in any way for claims filed by the Contractor or their employees for services performed under the terms of this contract.

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 10 of 26

III. SUBMISSION AND QUALIFICATION PROPOSAL

SUBMISSION

Proposers shall

REQUIREMENTS

provided as Exhibit A — Proposal Response Form to this RFP. The Proposal Form is intended to provide the County with the information necessary to determine the Proposer' s qualifications, experience, availability, proposed services, and applicable rates for the complete

and submit

the

Proposal

Form

requested services.

The Proposal Form shall be completed in its entirety. Proposers should provide all information requested in the form and clearly indicate " N/ A" for any item that does not apply. Proposers are not required to submit a separate proposal or additional materials beyond the completed Proposal Form. The completed Proposal Form must be signed by a person authorized to submit the proposal and legally bind the Proposer. By submitting the Proposal Form, the Proposer certifies that the information provided is true and accurate and agrees to comply with the requirements of this RFP and any resulting agreement. Proposals must be submitted in English and received by the County no later than the date and time specified RFP. this Late submissions may be rejected in accordance with applicable County procurement

requirements.

QUALIFICATION

REVIEW

The County will evaluate each proposal to determine whether the Proposer meets the minimum qualifications and requirements established in this RFP. Proposals will not be numerically scored or ranked against one another. Evaluation will be conducted on a pass/ fail basis. To be considered qualified, a Proposer must demonstrate compliance with all minimum qualifications, requirements, and conditions identified in this RFP and provide all information

requested in Exhibit A— Proposal Response Form.

The County reserves the right to request clarification or additional information from a Proposer as necessary to determine whether the Proposer meets the requirements of this RFP. The County may determine that a Proposer is not qualified if the Proposer fails to demonstrate that it meets the minimum qualifications or other requirements of this RFP. QUALIFIED

CONTRACTOR

POOL

Proposers that meet all mandatory requirements and minimum qualifications will be determined qualified and eligible for inclusion in the County' s qualified contractor pool. Inclusion in the qualified contractor pool does not constitute a contract with the County and does not guarantee that the County will enter into a contract with the Contractor. Inclusion also does not guarantee any minimum amount of work, compensation, number of service calls, or other business opportunity. When the County has a need for services covered by this RFP, the County may contact one or more qualified Contractors to determine availability and suitability for the service need. The County may consider factors including, but not limited to, availability, response time, qualifications, specialized expertise, equipment familiarity, location, pricing, and the nature and urgency of the work.

A qualified Contractor must execute a County- approved contract before performing services for the County. The County reserves the right not to contract with any qualified Contractor and may obtain services from other sources as permitted by applicable law and County policy. NOTIFICATION

TO PROPOSERS

The County will notify Proposers in writing of the County' s determination regarding qualifications. Proposers determined

to meet all mandatory

requirements

and minimum

qualifications

will be notified

that they are

eligible for inclusion in the qualified contractor pool. Proposers determined not to meet the requirements of this solicitation DEBRIEFING

will be notified that they were not determined

OF UNSUCCESSFUL

to be qualified.

PROPOSERS

A Proposer that is notified that it was not determined qualified may request a debriefing conference with the County. The request must be received by the RFP Coordinator within three ( 3) business days after notification.

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 11 of 26

The debriefing will be limited to discussion of the County' s determination regarding the Proposer' s compliance with the requirements and minimum qualifications of this RFP. The debriefing will not include comparison of the Proposer' s response to the responses of other Proposers. PROTEST

PROCEDURE

Protests may be made only by Proposers who submitted a response to this solicitation document and who have participated in a debriefing conference. Upon completing the debriefing conference, the Proposer is allowed three ( 3) business days to file a protest of the procurement with the RFP Coordinator. Protests must be received by the RFP Coordinator no later than 5: 00 PM, local time, at 1600 13th Avenue S, Kelso, WA 98626 on the third business day following the debriefing. Protests may be submitted by e- mail or facsimile but must then be followed by the document with an original signature. Proposers protesting this procurement shall follow the procedures described below. Protests that do not follow these procedures shall not be considered. This protest procedure constitutes the sole administrative remedy available to Proposers under this procurement. All protests must be in writing, addressed to the RFP Coordinator, and signed by the protesting party or an authorized agent. The protest must state the RFP number, the grounds for the protest with specific facts and complete statements of the action( s) being protested. A description of the relief or corrective action being requested should also be included.

Only protests stipulating an issue of fact concerning the following subjects shall be considered: 1. 2.

A matter of bias, discrimination, or conflict of interest on the part of an evaluator. An error in determining whether a Proposer meets a mandatory requirement or minimum qualification.

Non- compliance with procedures described in the procurement document or County policy.

Protests not based on procedural matters or the application of the stated requirements of this solicitation will not be considered. Protests will be rejected as without merit if they address matters such as the County' s reasonable determination of whether a Proposer meets the stated minimum qualifications or the County' s assessment of its own needs or requirements,

except where the Proposer alleges that the determination was

based on an error of fact or an improper application

of the requirements of this solicitation.

Upon receipt of a protest, a protest review will be held by the County. The County Purchasing Manager or an employee delegated by the Purchasing Manager who was not involved in the procurement will consider the record and all available facts and issue a decision within five ( 5) business days of receipt of the protest. If additional time is required, the protesting party will be notified of the delay. In the event a protest may affect the interests of other Proposers that also submitted a proposal, such Proposers will be given an opportunity to submit their views and any relevant information regarding the protest to the RFP Coordinator. The final determination of the protest shall: 1. 2.

Find the protest lacking in merit and uphold the County' s action; or Find only technical or harmless errors in the County' s acquisition process and determine the County to be in substantial compliance and reject the protest; or Find merit in the protest and provide the County options which may include: a. Correct the error and reconsider the affected qualification determination( s); and/ or b. Reissue the solicitation document and begin a new process, or c.

Make other findings and determine other courses of action as appropriate.

If the County determines that the protest is without merit, the County may proceed with establishing the qualified contractor pool and, as applicable, contracting with qualified Contractors. If the protest is determined to have merit, one of the alternatives noted in the preceding paragraph will be taken.

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 12 of 26

IV. RFP EXHIBITS EXHIBIT

Proposers

A— PROPOSAL

shall complete,

RESPONSE

sign, and

FORM

return all documents

contained

in this Proposal

Response

Form.

All applicable

sections must be completed and returned for the proposal to be considered complete. BUSINESS INFORMATION

BUSINESS/

INDIVIDUAL

NAME:

PRIMARY CONTACT NAME: ADDRESS:

CITY/ STATE/ ZIP:

TELEPHONE:

WA UBI

E- MAIL:

NUMBER:

YEARS

IN BUSINESS:

MINIMUM QUALIFICATIONS

CAT Heavy Equipment

Experience

Do you have at least five ( 5) years of experience maintaining and repairing Caterpillar( CAT)

heavy

Yes

landfill,

Yes

equipment?

Years of CAT experience:

CAT equipment commonly serviced:

Mobile/ On- Site Repair Experience Do you

have

experience

mobile,

providing

onsite

repair services

for

heavy construction,

mining, agricultural, or similar heavy equipment? Brief description:

Technician Do

Experience

you have

equipment

Number

qualified technician(

capable

independently diagnosing

and

repairing

heavy

in the field?

of techs

available:

Combined years of experience:

Tools

and

Equipment

Can you provide

the labor,

vehicles,

tools,

diagnostic

equipment,

safety

equipment,

transportation,

and other resources necessary to perform mobile repairs without relying on County resources? Licenses and Certifications Do you possess

all licenses,

registrations,

permits,

and certifications

required

by applicable

law to

perform the services?

Applicable licenses/ certifications, if any

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 13 of 26

SERVICES PROVIDED select all that apply) Mechanical

Engine

and

Preventative maintenance

troubleshooting

Hydraulic system diagnose/ repair

repair/ replacement

Powertrain,

Brake,

diagnostic

transmission,

and

steering,

differential, &

drivetrain

Undercarriage inspection and repair

repairs

Electrical and electronic diagnostics and repair

suspension repairs

Cooling, fuel, exhaust,

and

lubrication

Welding and minor fabrication

system repairs

Component replacement Functional

testing

Emergency breakdown response

and verification of completed

RESPONSE Can

you provide

3434

S Silver

Can

you provide

mobile

Lake

services

onsite

in Castle

Rock,

Road

emergency

services

Approx.

distance

from

Headquarters

Typical

response

time for routine

at the

Other:

repairs

AND

Cowlitz

AVAILABILITY

County Headquarters

Landfill,

located

Yes

WA?

during evenings, weekends, and

holidays?

Landfill:

requests:

Typical response time for emergency requests: PRICING

Labor

Classification

Regular

Hours

Overtime

Emergency

Holiday

Heavy Equip. Mechanic Other:

Other:

Parts/ Material Markup: Pricing shall include all costs necessary to perform the work, including mobilization, demobilization, transportation, service vehicles, standard tool. equipment, administrative costs, overhead, and profit. Separate mobilization or demobilization charges will not be allowed. REFERENCES

Customer Name:

Contact Name

Telephone:

AddresE

Services Performed:

Customer Name:

Contact Name

Telephone:

Email Address

Services Performed:

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 14 of 26

COMPLIANCE

CERTIFICATIONS

1. The Proposer offers to perform all work required under this solicitation and resulting contract in accordance

with

the

solicitation

documents,

scope

of work,

and

contract

the

requirements

at the

Yes

No*

Yes

No*

Yes

No*

Yes

No*

prices submitted. 2.

The

Proposer its certifies that proposal qualifications identified in this solicitation.

complies

with

and

minimum

3. The Proposer acknowledges that submission of this proposal constitutes acceptance of the contract, and general terms and conditions, except for any solicitation requirements, sample exceptions specifically identified. 4. In accordance with Chapter 42. 23 RCW, the Proposer shall disclose any applicable personal or familial relationships, or other beneficial interests, involving Cowlitz County employees or other persons

that are required

to be disclosed

under applicable

law. The Proposer

certifies

that there

are no persons meeting the criteria above that have any beneficial interest in the work of this solicitation.

If no is selected for any of the above, exceptions,

deviations,

or additional information

detailing the reason must be attached as a separate page.

RECEIPT OF ADDENDA

The Proposer hereby acknowledges receipt and of all addenda issued during the solicitation period through

number

if no

addenda

were

issued,

Initials:

write " NONE.)

CERTIFICATIONS

AND

ASSURANCES

The Proposer certifies and assures the County that: 1. All answers and statements made in this proposal are true and correct. 2. Prices and/ or cost data have been determined independently, without consultation, communication, or agreement with others for the purpose of restricting competition. 3. The proposal is a firm offer for a period of sixty ( 60) days following the proposal due date and may be accepted by the County during that period. 4. The Proposer understands that the County will not reimburse any costs incurred in preparing the proposal and that proposals become the property of the County, subject to applicable public records laws. 5. The Proposer has not knowingly disclosed, and will not knowingly disclose prior to proposal opening, its prices or cost data to another proposer or competitor, except as permitted by law. 6. No attempt has been made or will be made to induce another person or firm to submit or not submit a proposal for the purpose of restricting competition. 7. The Proposer grants the County the right to contact references and other persons or organizations that may have pertinent information regarding the Proposer' s ability to perform the services contemplated by this solicitation. 8. If any staff member who will perform work under this contract has retired from the State of Washington under the provisions of the 2008 Early Retirement Factors legislation, the Proposer has identified that individual on an attached page.

The undersigned certifies that they are authorized to legally bind the Proposer and that the information provided in this Response Form and any accompanying proposal documents is true and accurate.

Name of Authorized Person: Signature:

Title:

Date:

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

Heavy Equipment Maintenance &

Repair

Page 15 of 26

EXHIBIT

B— SAMPLE

PERSONAL

SERVICES

AGREEMENT

tz Cp&

PERSONAL

SERVICES

Contract

AGREEMENT

Number:

gS1.11NG1Oe THIS AGREEMENT Washington, (

is entered

hereinafter

into between

called "

COWLITZ COUNTY,

political

subd

of the

tate of

County" or" Cowlitz County") and

Name:

Address:

Phone

NO:

hereinafter

called "

This Agreement

Contractor").

is comprised

of:

Attachment A— Scope of Work Attachment B— Compensation Attachment

C— General

Attachment

D—

Special Term

d Conditio

of which

are

attached

copies

The term of this Agre elsewhere

Conditions

hereto

shall

IN WITNESS

WHERE

inate

he pa

CONTR

emen

Status Form ( signature required)

in by this reference as if fully set forth.

comme

in the Agr

day of 20 day of

the

and shall, unless terminated as provided

ecuted this Agreement COWLITZ

this

day of

COUNTY:

Richard R. Dahl, Chairman Prin

Title:

Steve Rader, Commissioner Date:

ATTEST:

Steven L. Ferrell, Commissioner CONTRACT

Kelly Grayson, Clerk of the Board

Cowlitz

County

RFP No. 2026- 0039- 01: Mobile

COWLITZ

HAS COUNTY

Heavy Equipment Maintenance &

BEEN

APPROVED

PROSECUTING

Repair

FORM

ATTORNEY

Page 16 of 26

SCOPE OF WORK

The Contractor agrees to complete the professional services work on the Cowlitz County, as described below ( or in the attached document), including the following elements:

In the event the Contractor, or its agents or assigns, are unable to complete their work as scheduled, the contract

period and compensation may be adjusted by mutual agreement of the County and Contractor.

Cowlitz

County Request

for Proposals#

2026- 0029- 01

Page

17 of 26

COMPENSATION

a. FIXED FEE FOR SERVICE: For services rendered, the County shall pay to the Contractor a fixed fee of for the completed

DOLLARS ($ no

frequently than

work

bi- monthly;

set forth in Attachment"

A.". Payments for completed

semi- annually;

quarterly;

annually;

tasks shall be made

at completion of project;

other( specify):

Each

for

request

payment

shall

be supported

amount

requested.

payment

and the payment

by an invoice In no event

specifying the tasks shall payment be sough

ted up o the request for

ch represents

amoun

percentage of the fee greater than the percentage of completed tasks. OR b. HOURLY

RATES:

For

services

rendered,

the

shall

County

the Contrac

nsate

monthly;

lowing hourly

rates:

Name/ Position

Payments

Hour

for completed tasks

shall be made

annually;

at completion

of project;

Each

for

shall

request

payment

if two or more are identified

reque

semi- annually;

quarterly;

other( sp

be sup

orted

by an i of hours

above;

ifyin .

e name/ position of the Contractor' s employee

Ieted tasks for which compensation is sought and;

payment amount requested. In

event

Attachment"

shall

Contractor

compen

DOLLARS

for the completed

work set forth

A."

2. AND

The

computer,

compensation

set

s, without limitation: labor, materials, equipment, travel, telephone,

inc

the like.

all

applicable

rei

ursement

computer.

County

empl

the Contractor for actual expenses incurred for travel, telephone, copiers and

airfare,

mileage,

meals

and/ or accommodations

shall be at the same

rate as that

s traveling on County business.

c. Other ( specify) The County, in addition to the compensation herin set forth shall provide to the Contractor the following:

Cowlitz

County Request

for Proposals#

2026- 0029- 01

Page

18 of 26

GENERAL

CONDITIONS

Scope of Contractor' s Services. The Contractor agrees to provide to the County services and any materials set forth in the project narrative identified as Attachment A during the agreement period. No material, labor, or facilities will be furnished by the County, except as provided for herein.

Accounting and

Payment

Agreement

be as set forth in Attachment

shall the

reimburse

for Contractor Services. Payment

Contractor

for

any

costs

to the Contractor

B unless specifically incurred

or expenses

stated

by the

es rendered under this

for ser

in Attac

B, the County will not the performance of this

Contrac

contract.

Delegation be

Subcontracting. Contractor' s services are deemed

and

delegated

subcontracted

to any

individual,

other

firm

persona entity

witho

ished

by the

f this contract may

po ss

and

written

approval of the County Project Manager. 4.

Independent Contractor

Contractor. and

nothing

The

Contractor'

s services

herein

contained

shall

be f t

be construed

Cont

to a relationship

independent o

er/ employee or

master/ servant.

The

Contractor

acknowledges

and the Contractor sick leave

County

is not entitled

pay, medical,

other than

Service Revenue

business

tax

payment

of all

for

this inclu

or other insuran

Contractor

schedule, sales

it maint

and e

other

cified

in Attachment

acation pay, holiday pay, rivileges afforded to Cowlitz

ce of business, serves clients

d under this contract with the Internal Revenue

t with Bu

a separate

s a

and

ment

but n

efits, or

represent

County, will report all income

the

dental

The

employees.

that the entire comp to any County be

the

State

of Washington

Department

and Occupation taxes collected by the State of

Washington.

the

event

that

master/ servant

is deemed the

like,

either

County.

agrees

that

amount

to be rei

agrees

reimb

ment

Notwithstanding

eter

relat

hip

bewhich

of Em

tract t

Ioy the pr

Regulations and

lit

may b

t s,

rnme

ind

determines

that

employer/ employee

ent Contractor relationship such that Cowlitz County rity contributions, workers compensation and the ounty for any payments made or required to be made by e Contractor pursuant to this Agreement, the Contractor cting from such future payments a pro rata share of the

cial

state or federal government that an employer/ employee or ntractor, its officers, employees and agents, shall not be entitled to

unty provides to its employees.

any

Iding

Should any pay

master/ servant

est

ther than

relationship for

Contractor

state

responsible

Cowlitz

the

nt. The performance of all or part of this contract by the Contractor shall not operate is whatsoever and shall not be deemed to guarantee any employment of the f the Contractor or any subcontractor or any employee of any subcontractor by

nt t me or in the future. irements. This Agreement shall be subject to all federal, state and local laws, rules, and

regulati

Right to Review. This contract is subject to review by any federal or state auditor. The County shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the County Project Manager. Such review may occur with or without notice, and may include, but is not limited to, onsite inspection by County agents or employees, inspection of all records or other materials which the County deems pertinent to the Agreement and its performance, and any and all communications with or evaluations by service recipients under this Agreement. The Contractor shall preserve and maintain all financial records and records relating to the performance of work under this Agreement for six 6) years after contract termination, and shall make them available for such review, within Cowlitz County, State of Washington, upon request, during reasonable business hours. Cowlitz

County Request

for Proposals#

2026- 0029- 01

Page

19 of 26

Modifications. Either party may request changes in the Agreement. Any and all agreed modifications shall be in writing, signed by each of the parties.

Termination for Default. If the Contractor defaults by failing to perform any of the obligations of the contract or becomes insolvent or is declared bankrupt or makes an assignment for the benefit of creditors, the County may, by depositing written notice to the Contractor in the U. S. Mail, postage prepaid, terminate the contract, and at the County' s option, obtain performance of the work elsewhere. If the contrac ' terminated for default, the Contractor shall not be entitled to receive any further payments under the act. Any extra cost or damage to the County resulting from such default( s) shall be deducted from an ey due or coming due to the Contractor.

The Contractor

work,

all increased

to bear any extra expenses incurred completing the work, and all da

agrees

for

including sustained by the County by reason of such default. If a notice of termination

costs

for default has been issued and it is later determined for

of the parties shall be the same as if t for Public Convenien paragraph hereof.

been issued pursuant to the Termination 10. Termination contract work

Convenience.

for Public

County determines,

is terminated

that such term'

in accordance with this paragr items of work.

completed

for

performed

The County may terminate

in its sole discretion

profit on deleted whether for

stment

uncompleted work. Termin

default or convenience, shall

Termination

Due to Insufficient

or allocated

or are withdrawn,

of this

t con

Funds. I reduced,

nt fun limi

30) days written notice to the Contractor.

completing the

which may be

that

tice of

ontractor

ination had

ontract in whole or i part whenever the terests of ounty. Whenever the trac all be d to payment for actual ontract price for partially justm

is in

uitable

completed items of work will be made, but suc

Count '

ason

not in default, the rights and obligations

was

11.

sustain

or e

not incl

vision for loss of anticipated

by the C ty at any time during the term, of contract by the County.

payment under this contract are not appropriated e County may terminate this contract upon thirty e shall accrue to the County in the event this

provision applies. 12. Termination a)

The

Procedure.

Contractor

termination

13.

The

shall

visio

Contract date

reement

eason

he Co

effective

rvices

rfor

cease

all comply wi

pply

a event that this Agreement is terminated: required

hereunder

as of the effective

date

instructions contained in the notice of termination, if any.

with an accounting of authorized services provided through the

minati

tractor t

n terminated for default, the County may withhold a sum from the final payment e County determines necessary to protect itself against loss or liability.

ement. To the fullest extent permitted by law and except to the extent caused by

ense an sole

elWbnty, the Contractor shall indemnify, defend and hold the County and its appointed

ents and employees, and volunteers, harmless from and against any and all claims for an ries, death mage to persons or property( including any loss of use resulting therefrom), directly or f, resulting from, or in connection with performance of this Agreement. Contractor' s indirectly arising obligati ify, defend and hold harmless includes any claim by Contractor' s agents, employees, represen or any subcontractor or its employees. Contractor expressly agrees to indemnify, defend and hold harmless the County from any claims arising out of or incident to either Contractor' s or its Subcontractor' s performance or failure to perform the Agreement. officers,

Cowlitz

County Request

made herein or in any connection with this Agreement.

for Proposals#

2026- 0029- 01

Page

20 of 26

14. Industrial Insurance Waiver. With respect to the performance of this Agreement and as to claims against the County, its appointed and elected officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, as now or hereafter amended, or other worker' s compensation act, disability benefit act, or other employee benefit act of any jurisdiction otherwise applicable, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. Along with the other provisions of this Agreement, this waiver is mutually negotiated by the parties to this Agreement. 15. Venue

and

Choice

should of Law. In the event that any litigation arise of any of the terms of this Agreement, the venue of such action

interpretation

of Washington

in and for the

ing the construction or

c a

County of Cowlitz. This Agreement shall be

ned

urts of the State

in the

of the State of

by t

Washington.

16. Withholding

Payment. In the event the

County Project Manager

determines th

necessary to cure the default, until the County Project Mana been cured. Withholding under this clause shall not be deemed damages,

provided that the County promptly gives notic '

to perform, and in no case more than ten ( 1 due. A determination of the County Project Manag

required to

extent that the Contractor

Agreement.

this

The

has become

which

cure

the times

acts within

County may act in a

conclusive

due

amounts

under

Disputes

the

withholding by the 17.

Rights

and

hereunder

otherwise

impose

18. Contractor Contractor

The

shall

this

with

ct for a fi

old amounts otherwise

otice

all

shall b d with the p

ctor of the action required ed conclusive,

except to the

ision of the Disputes clause of

determination of the County Project Manager udice to any other remedy under the Agreement, a or default, ( 2) to pay any amount so required to ctor, ( 3) to set off any amount paid or incurred

In th

nt the Contractor obtains relief upon a claim ac

e to the Contractor by reason of good faith

imposed

by this Agreement

and the rights and remedies

limitation of any duties, obligations, rights and remedies

a resentations. Any written commitment received from the I be binding upon the Contractor, unless otherwise specifically

ties

ere

ontracto

nce,

a nature of the default

ines to

vailable byla

made

the tr

e County as to perform has or to termination or

clause.

be in a

ith

a an

the

enalty

County u

Com

herein

due

clause,

concern

rende

19.

to become

Remedies.

available

provided

perf

e, wi

following actions. paid and to charge the same to the a

from

strict

cord

thi

under

to take all or any of the

forth re

that such

ounty may

Contractor it d

any allege

then

ch entitling Contra

Ming

or failure

and/ or the amount

termines

failed to

ontracto

perform any obligation under this Agreement within the times set forth in this Are r the amount withhold from amounts otherwise due and payable to Contr dete

to perfor d,

agraph. Failure of the Contractor to fulfill such a commitment

shall

or damages to the County. A commitment includes, but is not limited to any o execution of this Agreement, whether or not incorporated elsewhere herein by ce of services or equipment, prices or options for future acquisition to remain in arranties.

ht Inf

ement. Contractor will defend, indemnify and save harmless County, its appointed and and employees from and against all loss or expense, including but not limited to claims, demands, action gments, settlements, attorneys' fees and costs by reason of any and all claims and deman County, its elected or appointed officials or employees for damages because of the Contracto ed infringement on any patent or copyright. The Contractor will pay those costs and damages attributable to any such claims that are finally awarded against the County, its appointed and elected officers, agents and employees in any action. Such defense and payments are conditioned upon the following: ele

officers,

a) That Contractor shall be notified promptly in writing by County of any notice of such claim. b) Contractor shall have the right, hereunder, at its option and expense, to obtain for the County the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to the County. Cowlitz

County Request

for Proposals#

2026- 0029- 01

Page

of 26

20. Disputes.

of appeal.

notice

The

of appeal

notice

shall

include

facts,

and

law,

ument as to why the

conclusions of the County Project Manager are in error. any appeal under this clause, the Contractor and Co and argument and to offer documentary evid

In connection

with

submit

materials

written

all havALe opportunity to

and live testimony will not be permitted. The decision of th determination of such appeals shall be final and conclusive. Reviews of argument

be brought in the Superior Court of Cowlitz

County within fifteen(

determination.

Pending final decision of the dispute, the performance of this Agreement and in accordance with th b)

of any event

or occurrence,

unless

the Contra

ten ( 10) days of the commencement

ct, fail

payment by the County. The written N

final

Contractor believes additional compensati and insofar

as possible, the amount of the work performed, lab

records

the

r or the a

wri i

or ev

f Potenti

laim sha

extensi

time

shall

ed di'

additional compens he

ofof

a determiApn of the wr'

shall

appellate

ly with the

ecision rendered.

Notice of Potential Claims. The Contractor shall not be entit t of time for( 1) any act or failure to act by the Count within

ct Manager for the

unty

15) days of

Contractor

he appeal. Oral

in suppo

is du ,

ion or to extension

or( 2) the happening otice of Potential Claim e to the claim, and before

rth the reasons for which the e nature of the cost involved,

Contractor shall keep full and complete daily and all costs and additional time claimed to be

mate

additional. c)

Detailed

Claim.

extension

of time,

The Contractor unless v'

the claim arose, and written

shall

and

thirty( 30

ntitle

ost o

Iaim any such additional compensation, or Iishment of the portion of the work from which ty, the Contractor has given the County a detailed

acc

aymen

of eac

statement

required,

time

hin

the er co

ensation requested and of all elements of additional

cuments evidencing the amount or the extension of time

copies

claimed to be due. 21.

Ownership charts,

of Ite

illu

tables,

Contractor and/ or it be the sole and

feder

ork.

pr in

Exc

ed to be disclose

Corr

m ractor a

session

Public

Recor

req

Disclosure. All writings, programs, data, art work, music, maps,

s or OW written, graphic, analog or digital materials prepared by the on actors, in connection with the performance of this Agreement shall ounty and constitute " work made for hire" as that phrase is used in I property laws and Contractor and/ or its agents shall have no ownership or use s to data or information in the public domain or previously known to Contractor or law, subpoena or other process, the following shall apply:

nsulta

abs

r state

rig

and

reports and other electronic

or written work product will be generated

between

County during the course of this Contract. This Contract and such work product in the ractor may be deemed public records subject to disclosure under the Washington State t, Chapter 42. 56 RCW ( Public Records Act). Thus, the County shall be required, upon ose this Contract and all documents

related to it unless an exemption

under the Public

or other laws applies. Contractor shall fully cooperate with and assist the County with respect to any request for public records received by the County related to the services performed under this Reco

Contract.

b) Should County receive a request for disclosure, County agrees to provide Contractor ten ( 10) days written notice of impending release, and to cooperate with any legal action which may be initiated by Contractor to enjoin or otherwise prevent such release, provided that all expense of any such litigation shall be borne by Contractor, including any damages, attorney' s fees or costs awarded by reason of having opposed disclosure, and further provided that County shall not be liable for any release where notice was provided and Contractor took no action to oppose the release of information. Notice of any proposed release of Cowlitz County Request for Proposals# 2026- 0029- 01 Page 22 of 26

information pursuant to Chapter 42. 56 RCW, shall be provided to Contractor according to the " Notice" provision herein. If the Contractor has not obtained an injunction and served the County with that injunction by the close of business on the tenth business day after the County sent notice, the County will then disclose

the

record

unless

it makes

independent

determination

that

the

record

is exempt

from

disclosure. Notwithstanding the above, the Contractor must not take any action that would affect ( a) the County' s ability to use goods and services provided under this Contract or ( b) the Contractor obligations under this Contract. The Contractor will fully cooperate with the County in identifying and assembling records in case of any public disclosure request. c)

Contractor' s failure to timely provide such records upon demand shall be de Contract. To the extent that the County incurs any monetary penalties, expenses

as a

result

of such breach, Contractor shall

a material breach of this hold ha r

fully indemnify,

in Section

13. For purposes of this section, the terms " public re " meaning as defined by Chapter 42. 56 RCW, as said chapter has courts. The provisions of this section shall survive the expiration or termina

forth

fee

eys'

and "

same

22.

Recovery of Payments to Contractor. The right of the Contra c satisfactory performance of this Agreement, including the sa the Scope of Work( Attachment A). In the event that the Contrac required

of it by this Agreement, the Contractor may required to repay to the County all monies disburse rendered worthless in the opinion of the County P Interest shall

accrue

at the

of 12 percent

rate

)

completion

those su

from

per a

of t

ntingent

upon

ect described

for any reason, t erform obligations roject Ma is sole discretion, be

trac

Mana

his Agre

to retain monies pa

ory

nd/ or any other s County as set cy" shall have the hington rued by

the

s of the project that are perform.

e the County Project Manager

demands repayment of funds. 23.

Proiect Approval.

The extent and

the Contractor shall be subject

wor

charac

to the revie

prov

ervices to be performed under this Agreement by e County Project Manager. For purposes of this

Agreement, the County Project Manager is. Name: Title: Address:

Phone: E- Mail:

In the event there is

ispute

of the

County Proje

the C

or' s

iscrimination.

24.

tical

so ry

25.

right

Su the

ractors.

Agreem into,

Cou

extent and character of the work to be done shall govern subject to

al that decision as provided Th

1591019,0r,sic

Contractor

to he extent and character of the work to be done, the determination as

herein.

ntractor shall not discriminate against any person on the basis of race, creed, nal origin, sex, marital status, sexual orientation, age, or the presence of any andicap.

vent that the Contractor employs the use of any subcontractors, the contract between e subcontractor shall provide that the subcontractor is bound by the terms of this the County and the Contractor. The Contractor shall insure that in all subcontracts entered med as an express third- party beneficiary of such contracts with full rights as such.

In a

26. Third Party Beneficiaries. This agreement is intended for the benefit of the County and Contractor and not for the benefit of any third parties.

27. Standard of Care. The Contractor shall perform its duties hereunder in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession as Contractor currently practicing under similar circumstances.

The Contractor shall, without additional compensation,

correct those services not

meeting such a standard. Cowlitz

County Request

for Proposals#

2026- 0029- 01

Page

23 of 26

28. Time is of the Essence. Time is of the essence in the performance of this contract unless a more specific time period is set forth in either the Special Terms and Conditions or Scope of Work. 29. Notice. Except as set forth elsewhere in the Agreement, for all purposes under this Agreement, except service of process, any notices shall be given by the Contractor to the County Project Manager. Notice to the Contractor for all purposes under this Agreement shall be given to the person executing the Agreement on behalf of the Contractor at the address identified on the signature page. 30. Severability. If any term or condition of this contract or the application thereof to any is held invalid, such invalidity shall not affect other terms, conditions or applicat' without

the

invalid term,

condition

To this end,

or application.

the terms

on( s) or circumstances

hich can be given effect ditions

this

contract

are

rovided

in,

the

declared severable. 31.

32.

Precedence.

inconsistency in this Agreement, unless inconsistency shall be resolved by giving precedence in the following order: In

the

Applicable federal,

Scope of Work ( Attachment A) and Compensation ( Attachm

Special Terms and Conditions ( Attachment D);

General Conditions ( Attachment C).

Waiver.

in writing, signed

Construction. fair and

This

ordinances

Survival. Without

Contract

Document this

exec

ch,

and

3. A 4. C

and negotiated by the parties and should be given be construed less favorably against either party.

evie

13- 19, 21- 22 and 30- 35 of these General Conditions shall

ination of invalidity of this Agreement in whole or in part. Any other sense and context, are intended to survive shall also survive.

ments

for this

Agreement,

represents

the entire

tion of the contract documents

for

modifications

issued

and integrated

of Aw

Agreement

between

and

a d

of Cowlitz

County Request

after

for Proposals#

2026- 0029- 01

the

between the parties except as

is set forth below:

County Request For Proposals No. 5. Quoted proposal of Contractor dated

Cowlitz

except

prior statements, discussions or understandings

2. Addenda;

form a contract and all are as fully a part of the contract as if attached to this

supersedes

vided he '

ce the terms of this agreement, the prevailing

ght to

rein. The contract

repeate s

rac

Agr

be held to be waived, modified or deleted except

aphs

ation or re

all not be deemed a waiver of any prior or

ntr

exclusive,

any term; Paragraphs of this

egulations;

s her

utua

interpret

is con

by th

agreeme

reasonable

survive

36.

statutes,

Attorney Fees. In the event that litigation m party shall be entitled to be pa' reasonable

35.

and local

of any breach or conditi breach. No term or conditio

by an instrument,

34.

state

Waiver

subsequent

33.

event

and

Page

24 of 26

SPECIAL TERMS AND CONDITIONS 1.

Reporting. The Contractor shall submit written progress reports to the County Project Manager as set forth below:

With each request for payment. Monthly. Quarterly. Semi- annually. Annually. Project

completion.

Other( specify): Progress reports shall include, at a minimum, the f Reports shall include any problems, dela Contractor' s ability to meet project objectiv or

proposed to

Scope of Work, 2.

resolve

the

situation.

if any. Payments

Insurance. The Contractor shall maintai

force

insureds

policy

and

ele

in a policy with

with

a separate

clude

to the

Title 48, as now or hereafter amended. The

es, shall be specifically named as additional s the Contractor or by endorsement to an existing

Title 48, as now or hereafter amended, and the

nt to

pur

for changes

emp

ich

ompany

endations

reco

a insurance with companies or through sources

ant to nt

officials,

a statement of action taken

ffect during the term of this Agreement, and until

erty r

will materially affect the

toge

s are not submitted.

if r

final acceptance

County, its appointed

shall al

may be wi

of the work, public liabilit approved by the state insurance commissi

condi

adver

time sch

following coverages shall be pr COMPR

SIVE GENE

IABIL

1, 000, 000 Per occurrence

g death.

Bodily in Property

2, 000, 000 Aggregate

ERRORS A

OFESSIONAL

ILITY 1, 000, 000

Per occurrence

2, 000, 000 Aggregate

1, 000, 000

Per occurrence

2, 000, 000 Aggregate

OMPENSATION:

WORKE

BILE:

coverage

on owned,

Bodily injury, liability, including Property damage liability All

Contractor' s

and

Statutory amount

Contractor' s

death,

non- owned,

rented

and

1, 000, 000 Combined Single Limit

subcontractors'

insurance

and

hired

policies

vehicles

and

additional

named

insured

endorsements shall provide primary insurance coverage and be non- contributory. Any insurance, selfinsured retention, deductible, risk retention or insurance pooling maintained or participated in by the County shall be excess and not contributory to such insurance policies. All Contractor' s and Contractor' s subcontractors' liability insurance Cowlitz

policies must be endorsed to show this primary coverage.

County Request

for Proposals#

2026- 0029- 01

Page

25 of 26

Upon request, the Contractor shall provide a full and complete certified copy of all requested insurance policies to the County. The County reserves the right, but not the obligation, to revise any insurance requirement, not limited to limits, coverages and endorsements, or to reject any insurance policies which fail to meet the requirements of this Agreement. Additionally, the County reserves the right, but not the obligation, to review and reject any proposed insurer providing coverage based upon the insurer' s financial condition or licensing status in Washington. Any deductibles and/ or selfinsured retentions exceeding $ 10, 000, stop loss provisions, and/ or exclusions contained in such policies must be approved by the County in writing. For any deductibles or

selfinsured

request

and

retentions

review

exceeding $ 10, 000

the Contractor' s most

any stop- loss provisions, the Cou annual financial reports and aud'

recent

shall have the right to financial statements as

a condition of approval. Contractor hereby agrees to a waive subrogation with respect to each ins Agreement. When required by an insurer, or if a policy condition does not p loss agreement

to waive subrogation without

such endorsement.

obtain

endorsement,

policy Contr

to enter into a pre-

then Contract o

notify the ' condi '

This requirement

shall not apply to any policy which by the insured or which voids coverage should th

prohibiting waiver of subrogation

ained under this

s a

rer and xpressly

er into such

tract

a waiver of subrogation on a pre- loss basis. The

County, its departments,

named

additional

elected

insureds

for the full available

endorsement

and appointed

officials,

Contractor' s and Co limits of insurance

shall be primary and non- contributory. Certificate of Insurance shall not satisfy these

agents

and

tractors'

by t

coverage

Contractor is a governmental entity and is ins

oyees,

s s

ntract

olunteers

d subcontractor, and all tonal insured

shall be

ce policies by way of status on a

ateme

nota

rements.

is en do

t shall not be required if the

hrough

ernmental

tity risk pool authorized by the

State of Washington.] The Contractor shall, for each required in

cancellation

non- renewal.

kch Certifica

Cowli

Admini

Risk Manager,

ATTN: shall

be void ab initio

The

insurance

obligations

maintained

Compensation

under

Contractor' s

suspended

in the e

not of

subject

Errors

ed Dama

in progress, the

Kelso,

WA 98626.

This Agreement

shall not in any manner limit or qualify the liabilities or II insurance policy deductibles and selfinsured retentions e paid by the Contractor.

insurance

requirements.

Payment

to the

Contractor

shall

e. Upon receipt of evidence of Contractor' s compliance, payments olding or set- off will be released to the Contractor. This Agreement shall be void co

rage is not timely supplied. sio

aims-

N.,

upplied.

ntractor under this Agreement are expressly conditioned upon

to a

comp

proof of

ab '

ent sh

d all insurance notices shall be provided to:

207 4th Ave.

t tim

and

rior written notice of reduction in coverages,

nce

tive

Agr

this A

p s

uncle

selfinsured retentions and endorsements

30)

ge i

of the Contractor

for policies maint

the

if, the p

vide a Certificate of Insurance, with endorsements

polic dedu

attached, evidencing all required coverag which is conditioned upon the County rece

r Professional Liability insurance obtained is an occurrence ended Reporting Period Endorsement is not required.

policy as opposed to

or delays in timely completion of the work to be done or missed milestones of the work ctor

shall

be assessed

Dollars ($

per day as liquidated

damages and not

a the County finds it impractical to calculate the actual cost of delays. Liquidated damages will not b sed for any days for which an extension of time has been granted. No deduction or payment of liquidated damages will, in any degree, release the Contractor from further obligations and liabilities to as a

complete the entire project.

Cowlitz

County Request

for Proposals#

2026- 0029- 01

Page

26 of 26

http://www.bxw a.com/

232104

BOCC

Consent

Agenda

Meeting Date: 8/ 18/ 2026 Agreement with Arc Tactical

Submitted By: Christopher Moses, Captain - Jail Submitted For: Marin Fox, Corrections Department:

CCCD- Offender

Director

Services

Information

Subject and Summary Statement

This agreement allows the contractor, Arc Tactical, to provide required defensive tactics training for the Cowlitz County Corrections Department. Arc Tactical will be compensated at an hourly rate of$ 281. 25 per hour and the yearly total compensation shall not exceed$ 40, 000. 00. Staff Attendance Marin

Fox

Department

Recommendation

The Corrections Department recommends that the BOCC enter into this agreement, with Arc Tactical, to

provide defensive tactics training to the department.

Form

Task

User Anonymous Fox,

User

Action

Timestamp

Submission

Submit

8/ 6/ 2026

9: 56: 00 AM

Approver

Approve

8/ 6/ 2026

10: 21: 00 AM

Legal Review

Approve

8/ 6/ 2026

10: 23: 00 AM

Clerk of the Board

Approve

8/ 10/ 2026

Agenda

Marin

Review

Item

Department Review

Laurine,

Jason

Grayson,

Kelly

Review

Approved: BOARD

OF COUNTY

OF COWLITZ

COMMISSIONERS

COUNTY,

WASHINGTON

Richard R. Dahl, Chairman

Steve

Steven

Rader,

Commissioner

L. Ferrell, Commissioner

10: 42: 00 AM

232104

Attest:

Clerk of the Board

Consent

Agenda

Xlvz CO& 0

PERSONAL SERVICES AGREEMENT Contract Number: 2026- 0030- 01 0

1pgSNING16o,

THIS AGREEMENT is entered into between COWLITZ COUNTY, a political subdivision of the State of Washington, ( hereinafter called " County" or " Cowlitz County") and Name:

Arc Tactical

Address:

5076 Racimo Ct. Paulsbo, WA 98370

Phone

425- 508- 8639

N°:

hereinafter called " Contractor" or" ARC' S. This Agreement

is comprised

of:

Attachment

A—

Scope of Work

Attachment

B—

Compensation

Attachment C— General Conditions Attachment

D — Special

and Retirement

Status

Terms

and Conditions

Form ( signature

required)

Attachment

E — Arc Tactical

Lesson

Plan ( New Hire Basic DT)

Attachment

F—

Arc Tactical

Lesson

Plan ( Refresher

in Service

DT)

copies of which are attached hereto and incorporated herein by this reference as if fully set forth. The term of this Agreement shall commence on the 14t" day of July 2026 and shall, unless terminated provided elsewhere in the Agreement, terminate on the 14t" day of July 2029. IN WITNESS

WHEREOF,

the parties

have executed

this Agreement

day of

this

2026.

COWLITZ COUNTY:

CONTRACTOR:

Richard

R. Dahl, Chairman

Print name:

Title: Steve Rader, Commissioner Date:

Optional for Commissioner

Appro va

Steven

L. Ferrell,

Commissioner

ATTEST: BOCC approval subject to Board ratification or authorization)

Kelly Grayson,

Clerk of the Board

CONTRACT HAS BEEN APPROVED AS TO FORM BY COWLITZ COUNTY PROSECUTING ATTORNEY

2014—ver. 3]

PERSONAL SERVICES AGREEMENT

ATTACHMENT

SCOPE OF WORK

Cowlitz County hereby engages the Contractor to serve as an independent contractor providing professional defensive tactics training services for the Cowlitz County Corrections Department. Services shall be performed at Cowlitz County Corrections Department facilities and in strict accordance with the terms, conditions, requirements, and specifications set forth in the applicable Lesson Plans attached hereto, including the New Hire Defensive

Tactics

Lesson

Plan and the Defensive

Tactics

Refresher

Lesson

Plan,

both

of which

are

incorporated herein by this reference and made a part of this Agreement as though fully set forth herein. In the event the Contractor,

or its agents or assigns,

contract period and compensation

are unable to complete

may be adjusted

the services as scheduled,

the

by mutual written agreement of the County and

Contractor.

Page 1

PERSONAL SERVICES AGREEMENT

ATTACHMENT B

COMPENSATION

For services rendered in accordance with this Agreement and Attachment A, the County shall compensate the Contractor

as follows:

a) Training Sessions. The County shall pay the Contractor a fixed fee of four thousand five hundred 4, 500. 00) for each completed sixteen ( 16) hour Defensive Tactics training session.

dollars ($

b) Hourly Services. For services authorized by the County that are not compensated under the fixed training session fee, the County shall pay the Contractor at the rate of two hundred eighty- one dollars and twenty- five cents ($ 281. 25) per hour. The total

compensation payable under this Agreement shall not exceed forty thousand dollars ($ 40, 000. 00) during each annual term of the Agreement. This amount is a not- to- exceed limit only and does not guarantee any minimum payment or minimum number of training sessions. The County shall pay only for training sessions that have been completed and performed in accordance with this Agreement.

Any unused portion of the annual not- to- exceed amount shall carry forward and remain available during subsequent annual terms of this Agreement, unless otherwise modified by written amendment, provided that all payments remain subject to the terms of this Agreement and any overall funding limitations established by the County. Payments shall be made upon completion of each training session or other authorized services and receipt of a properly submitted invoice identifying the services performed, the applicable date( s) of service, the number of hours ( if billed on an hourly basis), the number of completed training sessions ( if billed at the fixed session rate), and the amount requested. Payment shall be made only for services performed. Should any statute, rule, regulation, order, guideline, or official interpretation be enacted, issued, adopted, or made, or should the County require services beyond the scope contemplated by this Agreement, and such change materially increases the cost to the Contractor of providing Defensive Tactics training services hereunder, the County and Contractor agree to negotiate in good faith any additional compensation attributable to such change. Prior to such negotiations, the Contractor shall provide the County with information sufficient to evaluate the nature of the change, its impact on the scope of services, and any resulting increase in cost. The

compensation

set

forth

herein

includes,

without

limitation:

labor,

materials,

equipment,

travel,

telephone, computer, copiers and the like.

Page 1

PERSONAL SERVICES AGREEMENT

ATTACHMENT C

GENERAL CONDITIONS 1.

Scope of Contractor' s Services. The Contractor agrees to provide to the County services and any materials

set forth in the project narrative identified as Attachment A during the agreement period. No material, labor, or facilities will be furnished by the County, except as provided for herein. 2.

Accounting and Payment for Contractor Services. Payment to the Contractor for services rendered under this Agreement shall be as set forth in Attachment B unless specifically stated in Attachment B, the County will not reimburse the Contractor for any costs or expenses incurred by the Contractor in the performance of this contract.

Delegation and Subcontracting. Contractor's services are deemed personal and no portion of this contract may be delegated or subcontracted

to any other individual, firm or entity without the express and prior

written approval of the County Project Manager. 4.

Independent Contractor. The Contractor' s services shall be furnished by the Contractor as an independent contractor and nothing herein contained shall be construed to create a relationship of employer/

employee

or master/

servant.

The Contractor acknowledges that the entire compensation for this Agreement is specified in Attachment

B and the Contractor is not entitled to any county benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental or other insurance benefits, or any other rights or privileges afforded to Cowlitz County employees. The Contractor represents that it maintains a separate place of business, serves clients other than the County, will report all income and expense accrued under this contract with the Internal Revenue Service on a business tax schedule, and has a tax account with the

State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. In the event that either the state or federal government determines that an employer/ employee or master/ servant relationship exists rather than an independent contractor relationship such that Cowlitz contributions, workers social County is deemed responsible for federal withholding, security compensation and the like, the Contractor agrees to reimburse Cowlitz County for any payments made or required to be made by Cowlitz County. Should any payments be due to the Contractor pursuant to this Agreement, the Contractor agrees that reimbursement may be made by deducting from such future payments a pro rata share of the amount to be reimbursed. Notwithstanding any determination by the state or federal government that an employer/ employee or master/ servant relationship exists, the Contractor, its officers, employees and agents, shall not be entitled to any benefits which Cowlitz County provides to its employees. 5.

No Guarantee of Employment. The performance of all or part of this contract by the Contractor shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of the Contractor or any employee of the Contractor or any subcontractor or any employee of any subcontractor by the County at the present time or in the future. Regulations and Requirements.

This Agreement shall be subject to all federal, state and local laws, rules,

and regulations. 7.

Right to Review. This contract is subject to review by any federal or state auditor. The County shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the County Project Manager. Such review may occur with or without notice, and may include, but is not limited to, onsite inspection by County agents or employees, inspection of all records or other materials which the County deems pertinent to the Agreement and its performance, and any and all communications with or evaluations by service recipients under this Agreement. The Contractor shall preserve and maintain all financial records and records relating to the performance of work under this Agreement for six ( 6) years after contract termination, and shall make them available

Page 1

PERSONAL SERVICES AGREEMENT

ATTACHMENT C

for such review, within Cowlitz County, State of Washington, upon request, during reasonable business hours. 8.

Modifications. Either party may request changes in the Agreement. Any and all agreed modifications shall be in writing, signed by each of the parties.

Termination for Default. If the Contractor defaults by failing to perform any of the obligations of the contract

or becomes

insolvent

or is declared

bankrupt

or makes

assignment

for the

benefit

creditors, the County may, by depositing written notice to the Contractor in the U. S. Mail, postage prepaid, terminate the contract, and at the County' s option, obtain performance of the work elsewhere. If the contract is terminated for default, the Contractor shall not be entitled to receive any further payments under the contract. Any extra cost or damage to the County resulting from such default( s) shall be deducted from any money due or coming due to the Contractor. The Contractor agrees to bear any extra expenses incurred by the County in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the County by reason of such default.

If a notice of termination for default has been issued and it is later determined for any reason that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. 10. Termination for Public Convenience. The County may terminate the contract in whole or in part whenever the County determines, in its sole discretion that such termination is in the interests of the County. Whenever the contract is terminated in accordance with this paragraph, the Contractor shall be entitled to payment for actual work performed for completed items of work. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this contract by the County at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the County. 11. Termination Due to Insufficient Funds. If sufficient funds for payment under this contract are not appropriated or allocated or are withdrawn, reduced, or otherwise limited, the County may terminate this contract upon thirty ( 30) days written notice to the Contractor. No penalty or expense shall accrue to the County in the event this provision applies. 12. Termination Procedure. The following provisions apply in the event that this Agreement is terminated: a) The Contractor shall cease to perform any services required hereunder as of the effective date of termination and shall comply with all reasonable instructions contained in the notice of termination, if any. b) The Contractor shall provide the County with an accounting of authorized services provided through the effective c)

date of termination.

If the Agreement has been terminated for default, the County may withhold a sum from the final payment to the Contractor that the County determines necessary to protect itself against loss or liability.

13. Defense and Indemnity Agreement. To the fullest extent permitted by law and except to the extent caused by the sole negligence of the County, the Contractor shall indemnify, defend and hold the County and its appointed

and elected officers, agents and employees,

and volunteers,

harmless from and against

any and all claims for any injuries, death or damage to persons or property ( including any loss of use therefrom), resulting directly or indirectly arising out of, resulting from, or in connection with performance of this Agreement. Contractor' s obligation to indemnify, defend and hold harmless includes any claim by Contractor' s agents, employees, representatives, or any subcontractor or its employees. Contractor expressly agrees to indemnify, defend and hold harmless the County from any claims arising out of or incident to either Contractor' s or its Subcontractor' s performance or failure to perform the Agreement.

Page 2

PERSONAL SERVICES AGREEMENT

ATTACHMENT C

It is further agreed by and between the parties that in no event shall any County appointed or elected officer, agent, employee, or volunteer, when executing their official duties in good faith, be in any way personally liable or responsible for any agreement or performance contained herein, whether express or implied, nor for any statement or representation made herein or in any connection with this Agreement. 14. Industrial Insurance Waiver. With respect to the performance of this Agreement and as to claims against the County, its appointed and elected officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, as now or hereafter amended, or other worker' s compensation act, disability benefit act, or other employee benefit act of any jurisdiction otherwise applicable, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. Along with the other provisions of this Agreement, this waiver is mutually negotiated by the parties to this Agreement. 15. Venue and Choice of Law. In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action shall be in the courts of the State of Washington in and for the County of Cowlitz. This Agreement shall be governed by the law of the State of Washington.

16. Withholding Payment. In the event the County Project Manager determines that the Contractor has failed to perform any obligation under this Agreement within the times set forth in this Agreement, then the County may withhold from amounts otherwise due and payable to Contractor the amount determined by the County as necessary to cure the default, until the County Project Manager determines that such failure to perform has been cured. Withholding under this clause shall not be deemed a breach entitling Contractor to termination or damages, provided that the County promptly gives notice in writing to the Contractor of the nature of the default or failure to perform, and in no case more than ten ( 10) days after it determines to withhold amounts otherwise due. A determination of the County Project Manager set forth in a notice to the Contractor of the action required and/ or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the Contractor acts within the times and in strict accord with the provision of the Disputes clause of this Agreement. The County may act in accordance with any determination of the County Project Manager which has become conclusive under this clause, without prejudice to any other remedy under the Agreement, to take all or any of the following actions: ( 1) cure any failure or default, ( 2) to pay any amount so required to be paid and to charge the same to the account of the Contractor, ( 3) to set off any amount paid or incurred from amounts

due or to become

due the Contractor.

In the event the Contractor

obtains

relief upon a claim

under the Disputes clause, no penalty or damages shall accrue to the Contractor by reason of good faith withholding by the County under this clause. 17. Riahts and Remedies. The duties and obligations imposed by this Agreement and the rights and remedies available hereunder shall be in addition to and not a limitation of any duties, obligations, rights and remedies

otherwise

imposed

or available

bylaw.

18. Contractor Commitments, Warranties and Representations. Any written commitment received from the Contractor concerning this Agreement shall be binding upon the Contractor, unless otherwise specifically provided herein with reference to this paragraph. Failure of the Contractor to fulfill such a commitment shall render the Contractor liable for damages to the County. A commitment includes, but is not limited to any representation made prior to execution of this Agreement, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. 19. Patent/ Copyright

Infringement. Contractor will defend, indemnify and save harmless County, its appointed and elected officers, agents and employees from and against all loss or expense, including but not limited to claims, demands, actions, judgments, settlements, attorneys' fees and costs by reason of any and all claims and demands upon the County, its elected or appointed officials or employees for damages because of the Contractor' s alleged infringement on any patent or copyright. The Contractor will pay those costs and damages attributable to any such claims that are finally awarded against the

Page 3

PERSONAL SERVICES AGREEMENT

ATTACHMENT C

County, its appointed and elected officers, agents and employees in any action. Such defense and payments are conditioned upon the following: a) That Contractor shall be notified promptly in writing by County of any notice of such claim. b) Contractor shall have the right, hereunder, at its option and expense, to obtain for the County the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to the County. 20. Disputes.

a) General. Differences between the Contractor and the County, arising under and by virtue of the contract documents shall be brought to the attention of the County at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. The records, orders, rulings, instructions, and decision of the County Project Manager shall be final and conclusive thirty ( 30) days from the date of mailing unless the Contractor mails or otherwise furnishes to the County Project Manager a written notice of appeal. The notice of appeal shall include facts, law, and argument as to why the conclusions of the County Project Manager are in error. In connection with any appeal under this clause, the Contractor and County shall have the opportunity to submit written materials and argument and to offer documentary evidence in support of the appeal. Oral argument and live testimony will not be permitted. The decision of the County Project Manager for the determination

of such appeals shall be final and conclusive.

Reviews of the

appellate determination shall be brought in the Superior Court of Cowlitz County within fifteen ( 15) days of mailing of the written appellate determination. Pending final decision of the dispute, the Contractor shall proceed diligently with the performance of this Agreement and in accordance with the decision b)

Notice

rendered.

of Potential

Claims.

The

Contractor

shall

not be entitled

to additional

compensation

or to

extension of time for ( 1) any act or failure to act by the County Project Manager or the County, or 2) the happening of any event or occurrence, unless the Contractor has given the County a written Notice

of Potential

Claim

within

ten ( 10) days of the commencement

of the act, failure,

or event

giving rise to the claim, and before final payment by the County. The written Notice of Potential Claim

shall

set forth

the

reasons

for which

the

Contractor

believes

additional

compensation

extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. Contractor shall keep full and complete daily records of the work performed, labor and material c)

used,

and all costs and additional

time claimed

to be additional.

Detailed Claim. The Contractor shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty ( 30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by the County, the Contractor has given the County a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension

of time claimed to be due.

21. Ownership of Items Produced and Public Disclosure. All writings, programs, data, art work, music, maps, charts, tables, illustrations, records or other written, graphic, analog or digital materials prepared by the or subcontractors, Contractor and/ or its consultants in connection with the performance of this Agreement shall be the sole and absolute property of the County and constitute " work made for hire" as that phrase is used in federal and/ or state intellectual property laws and Contractor and/ or its agents shall have no ownership or use rights in the work. Except as to data or information in the public domain or previously known to Contractor or required to be disclosed by law, subpoena or other process, the following shall apply: a) Correspondence, emails, reports and other electronic or written work product will be generated between the Contractor and County during the course of this Contract. This Contract and such work product in the possession of Contractor may be deemed public records subject to disclosure under the Washington State Public Records Act, Chapter 42. 56 RCW( Public Records Act). Thus, the County Page 4

PERSONAL SERVICES AGREEMENT

shall be required,

ATTACHMENT C

upon request,

to disclose this Contract

and all documents

related to it unless an

exemption under the Public Records Act or other laws applies. Contractor shall fully cooperate with and assist the County with respect to any request for public records received by the County related to the services performed under this Contract. b) Should County receive a request for disclosure, County agrees to provide Contractor ten ( 10) days written notice of impending release, and to cooperate with any legal action which may be initiated by Contractor to enjoin or otherwise prevent such release, provided that all expense of any such litigation shall be borne by Contractor, including any damages, attorney' s fees or costs awarded by reason of having opposed disclosure, and further provided that County shall not be liable for any release where notice was provided and Contractor took no action to oppose the release of information. Notice of any proposed release of information pursuant to Chapter 42. 56 RCW, shall be provided to Contractor according to the" Notice" provision herein. If the Contractor has not obtained an injunction and served the County with that injunction by the close of business on the tenth business day after the County sent notice, the County will then disclose the record unless it makes an independent determination that the record is exempt from disclosure. Notwithstanding the above, the Contractor must not take any action that would affect ( a) the County' s ability to use goods and services provided under this Contract or ( b) the Contractor obligations under this Contract. The Contractor will fully cooperate with the County in identifying and assembling records in case of any public disclosure request. c)

Contractor' s failure to timely provide such records upon demand shall be deemed a material breach of this Contract. To the extent that the County incurs any monetary penalties, attorneys' fees, and/ or any other expenses as a result of such breach, Contractor shall fully indemnify and hold harmless County as set forth in Section 13. For purposes of this section, the terms " public records" and agency" shall have the same meaning as defined by Chapter 42. 56 RCW, as said chapter has been construed by Washington courts. The provisions of this section shall survive the expiration or termination

of this Agreement.

22. Recovery of Payments to Contractor. The right of the Contractor to retain monies paid to it is contingent

upon satisfactory performance of this Agreement, including the satisfactory completion of the project A). In the event that the Contractor fails, for any reason, described in the Scope of Work ( Attachment to perform obligations required of it by this Agreement, the Contractor may, at the County Project Manager' s sole discretion, be required to repay to the County all monies disbursed to the Contractor for those parts of the project that are rendered worthless in the opinion of the County Project Manager by such failure to perform. Interest

shall

accrue

Manager demands

at the

repayment

rate

of 12 percent (

12%)

per annum from the time the County Project

of funds.

23. Project Approval. The extent and character of all work and services to be performed under this Agreement by the Contractor shall be subject to the review and approval of the County Project Manager. For purposes of this Agreement, the County Project Manager is: Name: Address:

Patrick Connors 1935

15t Avenue

Longview, WA 98632 Phone:

360- 577- 3094 ext. 7527

E- Mail:

ConnorsP@cowlitzwa. gov

In the event there is a dispute

with

regard

to the extent and character

of the work to be done, the

determination of the County Project Manager as to the extent and character of the work to be done shall govern subject to the Contractor' s right to appeal that decision as provided herein. 24. Non- Discrimination. The Contractor shall not discriminate against any person on the basis of race, creed, political ideology, color, national origin, sex, marital status, sexual orientation, age, or the presence of any sensory, mental or physical handicap. Page 5

PERSONAL SERVICES AGREEMENT

ATTACHMENT C

25. Subcontractors. In the event that the Contractor employs the use of any subcontractors, the contract between the Contractor and the subcontractor shall provide that the subcontractor is bound by the terms of this Agreement between the County and the Contractor. The Contractor shall insure that in all subcontracts entered into, County is named as an express third- party beneficiary of such contracts with full rights as such.

26. Third Party Beneficiaries. This agreement is intended for the benefit of the County and Contractor and not for the benefit of any third parties. 27. Standard of Care. The Contractor shall perform its duties hereunder in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession as Contractor currently practicing under similar circumstances. The Contractor shall, without additional compensation, correct those services not meeting such a standard. 28. Time is of the Essence. Time is of the essence in the performance of this contract unless a more specific time period is set forth in either the Special Terms and Conditions or Scope of Work. 29. Notice. Except as set forth elsewhere in the Agreement, for all purposes under this Agreement, except service of process, any notices shall be given by the Contractor to the County Project Manager. Notice to the Contractor for all purposes under this Agreement shall be given to the person executing the Agreement on behalf of the Contractor at the address identified on the signature page. 30. Severability. If any term or condition of this contract or the application thereof to any person( s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions

of this contract are declared

severable.

31. Precedence. In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: a)

Applicable

Scope of Work( Attachment

federal,

state and local statutes,

Special Terms and Conditions ( Attachment

ordinances

A) and Compensation ( D);

and regulations;

Attachment

B);

and

d) General Conditions ( Attachment Q. 32. Waiver. Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent

breach.

No term or condition

of this contract

shall be held to be waived,

modified

or deleted

except by an instrument, in writing, signed by the parties hereto. 33. Attorney Fees. In the event that litigation must be brought to enforce the terms of this agreement, the prevailing party shall be entitled to be paid reasonable attorney fees. 34. Construction. This agreement has been mutually reviewed and negotiated by the parties and should be given a fair and reasonable interpretation and should not be construed less favorably against either party.

35. Survival. Without being exclusive, Paragraphs 4, 7, 13- 19, 21- 22 and 30- 35 of these General Conditions shall survive any termination, expiration or determination of invalidity of this Agreement in whole or in part. Any other Paragraphs of this Agreement which, by their sense and context, are intended to survive shall also survive.

36. Entire Agreement. This written contract represents the entire Agreement between the parties and supersedes any prior statements, discussions or understandings between the parties except as provided herein.

Page 6

PERSONAL SERVICES AGREEMENT

ATTACHMENT

SPECIAL TERMS AND CONDITIONS AND RETIREMENT 1.

STATUS

FORM

Reporting. The Contractor shall submit written progress reports to the County Project Manager as set forth below:

With each request for payment. Monthly. Quarterly. Semi- annually. Annually. Project

completion.

Other:

Reports shall include any problems, delays or adverse conditions which will materially affect the Contractor' s ability to meet project objectives or time schedules together with a statement of action taken or proposed to resolve the situation. Reports shall also include recommendations for changes to the Scope of Work, if any. Payments may be withheld if reports are not submitted. 2.

Insurance. The Contractor shall maintain in full force and effect during the term of this Agreement, and until final acceptance of the work, public liability and property damage insurance with companies or through sources approved by the state insurance commissioner pursuant to RCW Title 48, as now or hereafter amended. The County, its appointed and elected officials, agents and employees, shall be specifically named as additional insureds in a policy with the same company which insures the Contractor or by endorsement to an existing policy or with a separate carrier approved pursuant to RCW Title 48, as now or hereafter amended, and the following coverages shall be provided: COMPREHENSIVE GENERAL LIABILITY:

Bodily injury, including death and property damage

1, 000, 000 per occurrence 1, 000, 000 Aggregate

ERRORS AND OMISSIONS

or PROFESSIONAL

LIABILITY with an Extended Reporting Period Endorsement (

two year tail).

1, 000, 000 per occurrence 1, 000, 000 Aggregate

WORKERS COMPENSATION: AUTOMOBILE:

coverage

on owned,

Statutory amount non- owned,

Bodily injury, liability, including death,

and

rented

and hired vehicles

1, 000, 000 Combined

Single Limit

Property damage liability

All Contractor' s and Contractor' s subcontractors' insurance policies and additional named insured endorsements shall provide primary insurance coverage and be non- contributory. Any insurance, selfinsured retention, deductible, risk retention or insurance pooling maintained or participated in by the County shall be excess and not contributory to such insurance policies. All Contractor' s and Contractor' s subcontractors' liability insurance policies must be endorsed to show this primary coverage.

Page 1

PERSONAL SERVICES AGREEMENT

ATTACHMENT D

Upon request, the Contractor shall provide a full and complete certified copy of all requested insurance policies to the County. The County reserves the right, but not the obligation, to revise any insurance requirement, not limited to limits, coverages and endorsements, or to reject any insurance policies which fail to meet the requirements of this Agreement. Additionally, the County reserves the right, but not the obligation, to review and reject any proposed insurer providing coverage based upon the insurer' s financial condition or licensing status in Washington. Any deductibles and/ or selfinsured retentions exceeding $ 10, 000, stop loss provisions, and/ or exclusions contained in such policies must be approved by the County in writing. For any deductibles or selfinsured retentions exceeding $ 10, 000 or any stop- loss provisions, the County shall have the right to request and review the Contractor' s most recent annual financial

reports and audited

financial

statements

as a condition

of approval.

should the Contractor

enter into such a waiver of subrogation

on a

pre- loss basis. The County, its departments,

elected and appointed officials, employees, agents and volunteers

shall

insureds

be named

as additional

on Contractor' s and

Contractor' s subcontractors'

insurance

policies by way of endorsement for the full available limits of insurance maintained by the Contractor and subcontractor, and all coverage shall be primary and non- contributory. A statement or notation of additional

insured

status

Certificate of Insurance shall not satisfy these

This

requirements. [

endorsement shall not be required if the Contractor is a governmental entity and is insured through a governmental entity risk pool authorized by the State of Washington.] The Contractor shall, for each required insurance policy, provide a Certificate of Insurance, with endorsements

attached,

evidencing

all

required

coverages,

limits,

deductibles,

selfinsured

retentions and endorsements and which is conditioned upon the County receiving thirty ( 30) days prior written notice of reduction in coverages, cancellation or non- renewal. Each Certificate of Insurance and all insurance notices shall be provided to the attention of the project manager. This Agreement shall be void ab initio if the proof of coverage is not timely supplied. The insurance maintained under this Agreement shall not in any manner limit or qualify the liabilities or obligations of the Contractor under this Agreement. All insurance policy deductibles and selfinsured retentions for policies maintained under this Agreement shall be paid by the Contractor. Compensation

and/ or payments

due to the Contractor

under this Agreement

are expressly

conditioned

upon the Contractor' s strict compliance

with all insurance

requirements.

Payment

Contractor

shall

non- compliance.

Upon

of evidence

suspended

the

event

receipt

to the of

Contractor' s compliance, payments not otherwise subject to withholding or set- off will be released to the Contractor. This Agreement shall be void ab initio if the proof of coverage is not timely supplied.

If the Errors and Omissions or Professional Liability insurance obtained is an occurrence policy as opposed to a claims- made policy, the Extended Reporting Period Endorsement is not required.

Page 2

PERSONAL SERVICES AGREEMENT

ATTACHMENT

COUNTY

RETAINS

THIS

FORM

Individual contractors and service providers must complete and sign 3.

WA Department

of Retirement

Systems:

Independent

Contractor Verification

and State

Retirement Status Reporting Form [ WAC 415- 02- 110; DRS Email 13- 011; DRS Email 09- 001] SECTION 1: INDIVIDUAL CONTRACTOR COMPLETES THIS SECTION AND SIGNS: Did you Did you

retire

from

of the State of Washington

one

Retirement Systems?

65 using the 2008 early retirement factors ( ERF)? Will you be receiving direct compensation for your services? Will you be receiving indirect compensation for your services? retire

before

age

YES

CONTRACTOR ( Full, individual name of contractor):

Signature:

Social

Security No. :

Date:

SECTION 2: COUNTY COMPLETES THIS SECTION AND RETAINS FOR AUDIT PURPOSES: Use Member Reporting Verification ( MRV) to verify the past retirement membership] 1.

Contractor has been

a member

of a Washington

State Retirement

System

YES

If YES, what system and plan? Teachers'

School

Plani

System ( TRS)

Retirement

Employees'

Retirement System ( SERS)

Public Employees'

Retirement System ( PERS)

Public

Safety Employees'

Law Enforcement

Retirement

Plan

System ( PSERS)

Plan 3

Plan

Plan 3

Plan

Plan 3

Plan 2

Officers'&

Fire Fighters' Retirement System ( LEOFF) Washington

Plan

Plan 1

Plan

Plan 2

State Patrol System ( WSPRS)

Retirement

Judicial Retirement System ( IRS)

2. Is the

contractor

3. Did the

contractor

a retiree retire

of a Washington

before

I have verified the information Contractor, 5/ 09),

Independent

age

State Retirement

System?

65 using the 2008 ERF?

above using MRV or by contacting

Contractor

or Service

Provider

under

WAC

Yes

DRS, and I have evaluated 415- 02- 110 and/ or DRS

the individual

Form- MS 344 ( R

and the Internal Revenue Service rules governing independent contractor status.

COUNTY OFFICIAL/ DEPARTMENT

Signature:

REPRESENTATIVE:

Date:

COUNTY

RETAINS

THIS

FORM

Page 3

Attachment E

Arc Tactical Lesson Plan Hire Basic DT)

N ( ew

LJ SSON PIAN ARC TACTICAL

AURSE OVERVIEW Course Title:

NEW HIRE' BASIC, C() li,RIN" ITIONAL

TACTIC' S Training Time:

Total Days:

Instructors:

Valentine

Host Agency:

Cowlitz County Jail

Agency

Pat Connors

Location:

Of Course:

Number:( 360) 749- 2828

Longview

State: WA

98632

The purpose of this course is to provide a basic foundation of self protection, control tactics, restraints, and legal issues.

Course Topics:

Learning

Phone

Address: 1935 1st Ave

City:

Purpose

End Date:

Start Date:

Contact:

Total Hours:

Goals:

Use Of Force

Officer Safety

Defensive

N/ A

Tactics

N/ A

By the end of this course, the student will learn correctional use of force issues, levels of force, and the appropriate responses to resistance.

Performance

By the end of this course, the student will be able to properly respond to resistance using takedowns, control tactics, handcuffing and restraints.

Objectives:

Methods Of Instruction:

Methods Of Evaluation:

Course References:

Lecture

Blocked

Skill

Random

Skill

Scenarios

Written

Test

Skill Assessment

Varied

Skills

Scenarios

LJ SSON PIAN

ARC TACTICAL

SAFETY PIAN Safety Goals:

Warm- Ups:

The goal of this safety plan is to establish protocols to ensure the proper response for potential safety issues. By establishing safety protocols ARC Tactical can provide excellent training with meaningful outcomes. To protect our students from injury and increase the learner' s experience ARC Tactical provides a comprehensive warm- up prior to training. Our warmups consist of four( 4) categories:

Cardio.

Large joints/ muscles groups. Exercises specific to the activity.

Student focused warm up. Resources:

To ensure the safety of the students attending ARC Tactical' s correctional tactics training, the following items will be provided by the contractor unless otherwise noted.

Water— This training will consist of physical hydration

is critical

for student

activity and proper

safety. ( Provided by the

agency) AED— This training will consist of physical emergency

response

may

require

activity. An

defibrillator. ( Provided

the agency) Bandages— Should a student receive a laceration, appropriate

bandages are required. Tourniquet—

If a student receives a wound that is producing blood, a

tourniquet might be appropriate. Mats— A physical skill training will be completed on mats to ensure

Striking

safety from falls. ( Provided by the agency) Pads— The students will use the pads to absorb the impact of

strikes.

Impact Resistant Suit—This will be used during scenarios to ensure the safety of the role player. Safety glasses— During scenarios,

students

will have the

option

LJ SSON PIAN

ARC TACTICAL

SAFETY PIAN Roles & Responsibilities

For the duration of this training, the contractor will be charged with the safety of each student. At all times, all participants ( the contractor and students are safety officers and can stop the action of the course at any time for safety issues. Two ( 2) Emergency Response Officers- At the beginning of the course, two students will be selected to summon emergency medical personnel should the situation

call for it.

These two students will take roles as the primary and secondary emergency response. Should the primary student be the one in need of care, the secondary emergency responder will activate and summon emergency medical personnel. Two ( 2) First Aid Officers— At the beginning

of the course, two students will

be selected to administer first aid to include, AED, bandages, tourniquets etc.

Potential Outcomes

Two ( 2) Notification Officer s— At the beginning of the course, two students will be selected to be the notification officers. The responsibility of the notification officers is to notify the chain of command of any emergency In any physical type training, there are potential foreseeable outcomes. Identifying these outcomes is critical to mitigating them. This is a list of potential foreseeable safety outcomes. Dehydration Rhabdomyolysis Lacerations

Injured limb ( ankle, knee, finger, wrist, elbow, shoulder) Falls and Impacts Loss of consciousness

Eye injury

Head injury Punctures

LJ SSON PIAN

ARC TACTICAL

SAFETY PIAN Mitigation

To mitigate the potential foreseeable outcomes, students will use the resources outlined and the strategies described below to ensure the

safety for all who attend. Dehydration -

students will use water throughout the day to

ensure that dehydration

does not occur.

Rhabdomyolysis- The contractor will be responsible for monitoring the exhaustion level of a student. Breaks from physical activity will be utilized as necessary. Water will be consumed throughout the course of instruction. Lacerations-

Appropriate

use of bandages

and tourniquet

will be used

Falls and Impacts- Exercise mats, pads and impact resistant suits will be used to mitigate potential impacts. Eye Injury— Should an injury occur to an eye the protocol may include direct pressure and summoning emergency medical personnel. Head Injury— Should an injury occur to a student' s head the protocol may include direct pressure and summoning emergency medical personnel. Punctures— If a student were to be punctured in some way during our training the protocol may include direct pressure, a tourniquet application, and summoning emergency medical personnel. Emergency Response

Training in physical skills lends itself to potential injury. Should an injury be sustained that is beyond our capability to address, the contractor will summon emergency medical personnel. The contractor will attend to the injury until emergency medical personnel can arrive. The contractor will notify the chain of the command and/ or agency contact of the injury.

LJ SSON PIAN

ARC TACTICAL

l? OiJll' Ml?NT LIST 1' liOVIDE.1) BV C()\

1' li,A(;'1'OR

Forms

tags,

Electronic

etc.

Laptop, iPads, Apple TV, Cables, Go Pro, Projector, Remotes, etc.

Equipment

Padded Floor Mats

Mats

Protective

Pads

Focus Mitts, Thai Pads, Shield

Impact Resistant

High GearSuit, Helmet, Protective Gloves, Wrestling Shoes,

Suit

Inmate Uniform.

Training Weapons

SIRT Guns, Training Knives, Inert OC.

Restraints

Handcuffs, Cuff Key, Ankle Restraints, Transport Harness, The Wrap. The Cart.

Trauma

Kit

First Aid, Tourniquet, Chest Seal, Bandages.

L] SSON PIAN

ARC TACTICAL

OURSI: OjJ' 1' lINE

DAY 1 Module #

Training Area:

Start Time:

End Time:

Topic:

Classroom

0800

1200

Correctional

Lunch

1200

1300

Lunch

Mat Room

1300

1500

The Wrap

Mat Room

1500

1700

Handcuffing

DAY 2

Use of Force Law

COVURS-17. OUTLINE

Module #

Training Area:

Start Time:

End Time:

Topic:

Classroom

0800

0900

Review of Day 1

Mat Room

0900

1000

Ground

Mat Room

1000

1200

Take downs

Control

Tactics

Lunch

1200

1300

Lunch

Mat Room

1300

1400

Approaches

Mat Room

1400

1600

OC Spray

Mat Room

1600

1700

Review/ Scenarios

LJ SSON PIAN

ARC TACTICAL

C'.O

I()l)1JI.l: 1

l, i,l:CTIO\ TAL USE

OF F() 1 C.E LAW 14

1 Start: 10800

1 End: 11200

Topic:

Use Of Force

Description:

The instructor will present the Correctional Use of Force Power Point

Hours:

Presentation. Topics covered will be as follows: Graham factors Situational factors Resistance model Module Goals:

By the end of this module, the student will have a working knowledge of correctional use of force law.

Modification Notes:

MODULE

Topic:

Officer

Description:

Instructors will present the wrap safety restraint system application. Items to be discussed will be the ankle straps, the leg restraints, and the

THE WRAP Safety

Hours:

Start:

11300 1 End: 11500

chest harness.

Module Goals:

By the end of the course, students will be able to apply the wrap safety restraint

Modification Notes:

system.

LJ SSON PIAN

ARC TACTICAL

l01) 1JLl: 3

I ANI) C; 1T F ING Hours:

1 Start: 11500

1 End: 11700

Topic:

Defensive Tactics

Description:

The instructor will teach cooperative, cohesive, and combative

handcuffing. This will be presented in the standing, kneeling, and prone position.

Module Goals:

By the end of this training, the student will know how to handcuff a subject in a variety of situations.

Modification Notes:

1 Start: 10800 1 End: 10900

Officer

Description:

The instructor will review all subjects taught on day 1 to include use of force law, handcuffing, the wrap.

Module Goals:

By the end of this module, the student will have reinforced the

Safety

Hours:

Topic:

information learned on dayone. Modification Notes:

LJ SSON PIAN

ARC TACTICAL

Y'ROUND (;()\ T' 1' liOL

MODULEOW to

TA(;' 1' I(; S Tactics

Hours:

Start:

10900 1 End: 11000

Topic:

Defensive

Description:

Instructors will present the following basic ground control techniques: Cuffing positions- Kick stand technique Leg control - Figure 4; Leg lace; Ankle sit Cross face - Back mount; Prone Side Control

Rock and a hard place Sharp parts of the body Module Goals:

By the end of this module, the student will learn basic cuffing positions, ground control, and concepts to control the limbs.

Modification Notes:

MODULE

TTR(( LLED TAKEDOWNS OWNS

Topic:

Defensive

Description:

Instructors will present the arm bar series of limb control takedowns. This will include the following:

J((`

Tactics

Hours:

Start:

11000

1 End: 11200

Straight armbar

Hug Armbar Crossface takedown

Module

Goals:

Modification Notes:

With the emphasis on correct angle and follow up. By the end of this module, students will have a working knowledge of how the upper body works when performing a limb control takedown.

LJ SSON PIAN

ARC TACTICAL

A1' 1' li3OACHE'S AND

M01) 1JLl: 7

11300

1 End:

Topic:

Use Of Force

Description:

In this module, the student will learn strategies to approach and

Hours:

Start:

1400

connect with the subject. They will also learn different escort techniques.

Push/ pull entry Back stroke drill Module Goals:

By the end of this module, the student will learn how to approach a subject and connect to deploy the armbar series.

Modification Notes:

MODULE

0C. SPRAY

Topic:

Officer

Description:

In this module, the instructor will discuss the philosophy of use behind OC spray. This will include:

Safety

Hours:

Start:

11400 1 End: 11600

Target areas Expected outcomes

Patterns of spray After action procedures Module Goals:

Modification Notes:

By the end of this training, Students will be able to articulate the use of and perform a proper deployment of OC Spray.

LJ SSON PIAN

ARC TACTICAL

MODULE

REVIEW AND

S(','.ENAR1OS 1 End: 11700

Description:

In this module, instructors will review the material presented in the course and apply those skills in scenarios developed by the instructor.

Module Goals:

By the end of this module, the student will appropriately perform the skills when reasonably

Notes:

necessary.

Start:

11600

Defensive Tactics

Modification

Hours:

Topic:

Attachment F

Arc Tactical Lesson Plan Refresher In Service DT)

LJ SSON PIAN

ARC TACTICAL

AURSE OVERVIEW Course Title:

REFRESHER IN-SIJRVICT DT Total Days:

Training Time:

Total Hours:

End Date:

Start Date: Instructors: Host Agency:

Cowlitz County Jail

Agency Contact:

Pat Connors

Location:

Address: 1935 1st Ave

City:

Purpose

Of Course:

Phone Number:

Longview

State: WA

360- 749- 3828

Zip: 98632

The purpose of this course is to provide use of force and defensive tactics concepts to refine the skills of the Cowlitz County Jail. Use Of Force

Course Topics:

Defensive

Tactics

Officer Safety De- escalation

Learning

Goals:

By the end of this course, students will learn basic use of force knowledge and control tactics skills.

Performance

By the end of this course, students will be able to take control of a resisting suspect and safely restrain them.

Objectives: Methods

Of Instruction:

Lecture Random

Methods Of Evaluation:

Blocked Skill

Written Test

Skill

Varied

Skills

Scenarios

Skill Assessment

Scenarios

LJ SSON PIAN

ARC TACTICAL

SAFETY 1' LIN Safety Goals:

Warm- Ups:

To protect our students from injury and increase the learner' s experience ARC Tactical provides a comprehensive warm- up prior to training. Our warmups consist of four( 4) categories:

Cardio.

Large joints/ muscles groups. Exercises specific to the activity.

Student focused warm up. Resources:

To ensure the safety of the students attending ARC Tactical' s correctional tactics training, the following items will be provided by the contractor

unless

otherwise

noted.

Water— This training will consist of physical hydration

is critical

for student

activity and proper

safety. ( Provided

by the

agency) AED— This training will consist of physical response

require

may

Bandages— Should bandages

defibrillator. (

a student

receive

activity. An emergency Provided by the agency)

a laceration,

appropriate

are required.

Tourniquet—

If a student receives a wound that is producing blood, a

tourniquet might be appropriate. Mats— A physical

skill training will be completed on mats to ensure

safety from falls. ( Provided by the agency)

Striking

Pads—

The students will use thai pads to absorb the impact of

strikes.

Impact Resistant Suit—This will be used during scenarios to ensure the safety of the role player. Safety glasses— During scenarios, students will have the options to wear

safety glasses.

LJ SSON PIAN

ARC TACTICAL

SAFETY PLAN Roles & Responsibilities

For the duration of this training, the contractor will be charged with the safety of each student. At all times, all participants ( the contractor and students) are safety officers and can stop the action of the course at any time for safety issues. Two ( 2) Emergency Response Officers- At the beginning of the course, two students will be selected to summon emergency medical personnel should the situation call for it.

At the beginning of the course, two students will

be selected to administer first aid to include, AED, bandages, tourniquets etc.

Potential Outcomes

Injured limb ( ankle, knee, finger, wrist, elbow, shoulder) Falls and Impacts Loss of consciousness

Eye injury Head injury Punctures

LJ SSON PIAN

ARC TACTICAL

SAFETY PIAN Mitigation

To mitigate the potential foreseeable outcomes, students will use the resources

outlined

and the strategies

described

below to ensure

the

safety for all who attend. Dehydration -

students will use water throughout the day to

ensure that dehydration

does not occur.

to mitigate lacerations. Depending on the extent of the laceration emergency, medical personnel may be summoned. Injured limbs— during the physical portions of our classes we will use exercise mats and pads to protect against injury. We will also use our warm- up process to prepare against these injuries. Falls and Impacts- Exercise mats, pads and impact resistant suits will be used to mitigate potential impacts. Eye Injury— Should an injury occur to an eye the protocol may include direct pressure and summoning emergency medical personnel. Head Injury— Should an injury occur to a student' s head the protocol may include direct pressure and summoning emergency medical personnel. Punctures— If a student were to be punctured in some way during our training the protocol may include direct pressure, a tourniquet application, and summoning emergency medical personnel. Emergency Response

the chain

of the command

and/

agency contact

of the injury.

LJ SSON PIAN

ARC TACTICAL

l? OiJll' Ml?NT LIST PliOVIDE.1) BY (

IONTRACTORI

Forms

tags,

Electronic

etc.

Laptop, iPads, Apple TV, Cables, Go Pro, Projector, Remotes, etc.

Equipment

Padded Floor Mats

Mats

Protective

Pads

Focus Mibs, Thai Pads, Shield

Impact Resistant

High Gear Suit, Helmet, Protective Gloves, Wrestling Shoes,

Suit

Inmate

Training Weapons

SIRT Guns, Training Knives, Inert OC.

Restraints

Handcuffs, Cuff Key, Ankle Restraints, Transport Harness, The

Uniform.

Wrap. The Cart.

Trauma

Kit

First Aid, Tourniquet,

Chest Seal, Bandages.

LJ SSON PIAN

ARC TACTICAL

DAY I

0URSE OUTLINE

Module#

Training Area:

Start Time:

End Time:

Classroom

0800

0900

Use of force situational factors

Mat Room

0900

1000

Team Ground control tactics

Mat Room

1000

1100

Team Controlled takedowns

Mat Room

1100

1145

Approaches

Classroom

1145

1200

De- brief and Q and A

Topic:

LJ SSON PIAN

ARC TACTICAL

MODULE

USE OF FORCE SITUATIONAL

FA(;' 1'ORS 11

10800

1 End:

10900

Topic:

Use Of Force

Description:

This module will focus on the situational factors when determining a

I Hours:

Start:

threat.

Module

Goals:

By the end of this module, students will learn how to use the totality of circumstances to determine appropriate force response.

Modification Notes:

MODULE

TEAM C"FROUND C"ON'1' liOL ' AC'ITICS

Topic:

Defensive

Description:

In this module of training, students will learn team tactics when controlling an individual on the ground. These skills include: Upper body control ( cuffing positions)

Tactics

i Hours: 11

1 Start: 10900

1 End:

1000

Leg control ( leg weave) Module

Goals:

Modification Notes:

By the end of this module, students will learn how to properly control a resistive subject on the ground for cuffing working with a partner.

LJ SSON PIAN

ARC TACTICAL

TAKEDOWNS OWNS Tactics

j Hours: 11

Start:

11000

1 End:

Topic:

Defensive

1100

Description:

In this module, we will cover the high/ low team takedown.

Module Goals:

By the end of this training, students will learn to work as a team to control someone to the ground.

Modification Notes:

Al' 1' 1),OACNES

MODULE

Topic:

Defensive

Description:

In this module of instruction, students will learn to approach a resisting subject and gain control of them.

Module Goals:

By the end of this module, students will use a " Active hands" approach model to bridge the distance gap and gain control of the subject.

Modification Notes:

Tactics

Hours:

Start:

11100

End:

1145

LJ SSON PIAN

ARC TACTICAL

M01) 1JLl: 5

DEBERIET AND 0 & A Start:

1145

1 End:

Officer

Description:

In this module of instruction, students will be given the opportunity to review any topic covered in the class.

Module Goals:

By the end of this block of instruction, students will have an opportunity to reinforce learning so they may increase information retenAon.

Modification Notes:

Safety

Hours:

1. 25

Topic:

1200

BEFORE THE BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON In the Matter of Amending Resolution #04-054 and Revising the Policy for the Board of Commissioners Vehicle Use

RESOLUTION NO. __________________

WHEREAS, the Board of County Commissioners believes that regulations governing the standard manner of operation of vehicles of Cowlitz County should be adopted to ensure the efficient and safe use of such vehicles for proper County purposes. The manner in which employees operate and utilize these identifiable public vehicles is under continuing observation of the public, and each employee must recognize the responsibility of prudent and proper operation of County vehicles assigned for official business or personal vehicles used for County business. That standard manner of operation should reflect respect, responsibility, and care for public property and should strive to ensure the continued safety and well-being of County employees and the public., and; WHEREAS, the Cowlitz County Board of County Commissioners reviewed the Board of Commissioners Vehicle Use, Resolution #04-054, and identified areas that needed to be updated; and WHEREAS, the Cowlitz County Board of County Commissioners has revised the Use of Personal Vehicles on County Business, and Employee Driving Records to reflect current practice; and NOW, THEREFORE, BE IT RESOLVED the Cowlitz County Board of County Commissioner amends resolution #04-054 and adopts the attached Safety Vehicle Use policy effective the 18th of August 2026.

DATED this ____ day of __________ 2026

BOARD OF COUNTY COMMISSIONERS OF COWLITZ COUNTY, WASHINGTON ____________________________ Richard R. Dahl, Chairman

Attest: _______________________________ Kelly Grayson, Clerk of the Board

____________________________ Steve Rader, Commissioner ___________________________ Steven L. Ferrell, Commissioner

Cowlitz County Policy Safety – Vehicle Use

Policy #8.12 Department: Risk Management Reviewer: Risk Manager

8.12 VEHICLE USE 8.12.1 Policy The Board of Cowlitz County Commissioners believes that regulations governing the standard manner of operation of vehicles of Cowlitz County should be adopted to ensure the efficient and safe use of such vehicles for proper County purposes. The manner in which employees operate and utilize these identifiable public vehicles is under continuing observation of the public, and each employee must recognize the responsibility of prudent and proper operation of County vehicles assigned for official business or personal vehicles used for County business. That standard manner of operation should reflect respect, responsibility, and care for public property and should strive to ensure the continued safety and well-being of County employees and the public.

8.12.2 Definitions A. Authorized volunteer Any person working under the direction of the County and for the benefit of Cowlitz County.

B. County Vehicle A motor vehicle that is owned by Cowlitz County.

C. Employee Any person receiving wages from Cowlitz County for their labor.

D. Vehicles Includes any automobile, motorcycle, airplane, boat, truck, tractor, heavy equipment or any other motorized vehicle which is owned, leased, or in the possession or control of Cowlitz County or personal vehicles while being driven on County business.

8.12.3 Procedures. The following are the procedures adopted by the Board of County Commissioners governing the use of any and all County vehicles.

8.12.3.1 Identification of County Vehicles. All County vehicles will be distinctly identified with a C-License Plate and an official insignia in accordance with RCW 46.08.065. Exceptions to this policy will include Sheriff's detective and undercover vehicles. Maintenance vehicles shall have standard County identification and insignia on the cab.

8.12.3.2 Vehicle Operation. A. County vehicles shall be available for County business at all times. All County vehicles, excluding 24-hour assigned vehicles, shall be parked on County property after working hours. B. County Vehicles may be assigned to an employee by a Department Head or Elected Official using the following criteria: 1. Travel requirements for the employee’s position demonstrate that assignment of a motor vehicle is the most cost effective and efficient manner of delivering County services.

Cowlitz County Risk Management Rev. 10/2024

2. The employee is on 24-hour call or may otherwise be expected to respond to emergencies outside regular business hours. C. County vehicles may not be taken home overnight except under the following circumstances: 1. Employees designated by the Department Head or Elected Official to be on 24-hour call out for department emergencies or pre-approved assignments. 2. Employees attending out-of-area meetings that require travel outside normal working hours. D. Any person who drives a County vehicle must possess a valid Operator's License, and "endorsements" or validation required for special equipment. E. Employees, or authorized volunteers, shall operate all vehicles used for County business in a safe and economical manner. F. Employees, or authorized volunteers, shall comply with all applicable motor vehicle laws. Any fines or penalties assessed for traffic violations shall be the responsibility of the operator. G. Vehicles must be safe to operate. Each employee, or authorized volunteer, driving a County vehicle shall inspect the vehicle to assure that it is in sound operating condition. A vehicle checklist (Exhibit A) is attached to this policy to assist with this responsibility. H. County vehicles shall only be operated by County employees or authorized volunteers. I. County vehicles shall be operated for official use only, never for personal business. Prohibited County Vehicle use includes, but not limited to: 1. Transport of children to school or day care facilities. 2. Transport of personal household belongings. 3. Out-of-route travel miles for personal business. 4. Parades or public gatherings unless approved by the Board of County Commissioners. J. Passengers who are not County employees will only be allowed to ride in a County vehicle when authorized, in advance, by the Department Head or Elected Official. K. County vehicles may be used for travel to meals only when an employee, or authorized volunteer, is in a location where driving to obtain a personal vehicle would result in an extra and unnecessary expenditure of time and money. L. County employees, or authorized volunteers, shall take adequate and appropriate precautions to protect the vehicle from damage or theft. M. County employees, or authorized volunteers, shall report any accident immediately to their supervisor, Risk Manager and the proper law enforcement agency having jurisdiction. N. County employees, or authorized volunteers, shall report equipment problems/failures to the Motor Pool/ER&R staff as soon as practicable. O. County employees, or authorized volunteers, shall keep the interior and exterior of the vehicle clean. P. County employees, or authorized volunteers, shall keep records as required by the County that may include but are not limited to mileage, minor repairs, or gas usage. Q. With the exception of the Sheriff’s Office, all County employees, or authorized volunteers, are expected to pull off the road prior to receiving or making a cellular telephone call, or using other computerized devices. Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 03/30/2004 Resolution #04-054

8.12.3.3 Use of Personal Vehicles on County Business. A. Employees, or authorized volunteers, shall use assigned departmental vehicles and/or Motor Pool vehicles while conducting County business. Personal vehicles may not be used on County business without prior approval of the Department Head or Elected Official. B. Personal vehicles used for County business shall be subject to this policy. C. The County liability insurance is secondary to the employee’s automobile insurance, which is the primary insurer. D. It is recommended that County employees, or authorized volunteers who routinely drive personal vehicles on County business consult with their insurance agent to obtain appropriate insurance coverage. Employees should notify their insurance carriers as to the amount of business use for endorsement purposes.

8.12.3.4 Driver Training Employees, or authorized volunteers, who drive a County vehicle, or drive a personal vehicle on County business, must attend a County sponsored/approved defensive driving class at least once every three years. If there are special needs generated by a series of accidents or moving violations, additional classes may be required at the direction of the Risk Manager, Department head or Elected Official.

8.12.3.5 Use of Tobacco, Alcohol and/or Drugs in County Vehicles. A. In addition to complying with Cowlitz County Smoking and Drug-Free Workplace policies, County employees shall not smoke in County vehicles nor drive on behalf of the County following the use of any alcohol or drugs that may affect their ability to operate a vehicle safely. B. If alcohol, drug use, or impairment is demonstrated to be the contributing cause of a vehicle accident or violation, it shall be grounds for separate disciplinary action up to and including termination of employment.

8.12.3.6 Employee Driving Records. A. Driving records will be checked at the beginning of employment with the County and the Driver License Status will be checked every two years thereafter. B. Information on driving records will be kept in the employee’s personnel file and considered confidential. This information may only be used by the County solely for the purpose of identifying valid drivers except if the information indicates that the employee is not in compliance with state or federal driving requirements. C. The Risk Manager will notify supervisors when an employee no longer meets the minimum requirements for operating a motor vehicle.

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 03/30/2004 Resolution #04-054

8.12.3.7 Penalty. Failure to comply with regulations set out in this policy could lead to immediate suspension of vehicle use and constitutes grounds for disciplinary action, including suspension or dismissal from employment. (Res. 04-054, 3-30-04)

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 03/30/2004 Resolution #04-054

Exhibit A Cowlitz County Vehicle Report

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 03/30/2004 Resolution #04-054

Risk Management 207 Fourth Avenue North, Rm 308 Kelso, WA 98626 Risk Manager (360) 577-3065 ext. 6989 Risk & Safety Specialist (360) 577-3065 ext. 6986

VEHICLE ACCIDENT REPORT Vehicle Accident Checklist: 1. KEEP CALM 2. Stop immediately. If it is hazardous to keep your vehicle where it is, move immediately if possible. If you are safe where you are, turn off your ignition and suggest others do the same. Protect the scene of the accident with traffic control devices if possible/necessary. 3. Offer assistance. Give first aid to the injured if you can. 4. Make no admissions or take any blame for the accident. 5. Call 911. Call your supervisor. You or your supervisor will call Risk Management 360-577-3065 ext. 6989. If the vehicle is from the County Motor Pool, call Duane at (360) 577-3029. 6. Take pictures of the scene and all vehicles impacted. Gather witness statements from as many people as possible. 7. Inform all non-county employees involved of the Tort Claim process (must fill out Tort Claim online for reimbursement of damages). 8. Turn all paperwork (vehicle accident report, pictures, law enforcement report, witness statement, etc.) in to Risk Management immediately. 9. Fill out Incident Report found on the County Intranet under Risk Management. click here for online incident form *Be sure to get information from all highlighted boxes before leaving the scene. Driver/Vehicle Information (Cowlitz County Employee) Name of Driver (first & last)

Phone Number

Department

Driver’s Supervisor

Owner of Vehicle

Vehicle Make

Vehicle Model

Were you injured?

Year

License Plate Number

VIN

If yes, describe injuries, if seat belt was used, & where you were taken (as applicable)

☐ Yes ☐ No Name (first & last)

Phone Number

Email address

County Employee?

Injuries?

☐ Yes ☐ No

County Employee?

Injuries?

☐ Yes ☐ No

If injured, describe injuries, if seat belt was used & where they were taken (as applicable) Name (first & last)

Phone Number

Email address

If injured, describe injuries, if seat belt was used & where they were taken (as applicable)

Ambulance called to scene?

Name of doctor or hospital

☐ Yes ☐ No

Cowlitz County Risk Management Rev. 10/2024

VEHICLE ACCIDENT REPORT Other Vehicle Involved (If more vehicles were involved use the notes section at the end of report.) Suggestion: Take pictures of their driver’s license (w/current address) and insurance card. Be sure to write here what is not included. Name of Driver (first & last) Driver License Number State Address – Street (current)

City/State/Zip

Name of Vehicle Owner (if different than above)

Phone Number

Telephone Number

Insurance Company

Policy Number

Year/Make of Vehicle

Body Type

Email Address

Email Address Phone Number License Plate Number

State

Damage to Vehicle Passenger’s Name (first & last)

Phone Number

Email address

Age

Injuries?

☐ Yes ☐ No If injured, describe injuries, if seat belt was used & where they were taken (as applicable) Passenger’s Name (first & last)

Phone Number

Email address

Age

Injuries?

☐ Yes ☐ No If injured, describe injuries, if seat belt was used & where they were taken (as applicable)

Accident Information Suggestion: Take several pictures of the vehicles and any visible street signs. Date of Accident

Day of Week (circle one)

Time of Accident

Visibility (dawn, dusk, dark, etc.)

am / pm

Mon Tues Wed Thurs Fri Sat Sun

Accident Location – Street

City

State

On what street were you driving?

Direction (circle one)

On what street was the other vehicle driving?

Direction (circle one)

Zip Speed

N S E W Speed

N S E W Police report filed?

If yes, name of reporting officer

Agency

Citation/Report Number

☐ Yes ☐ No Traffic Violation?

If yes, which car?

If yes, explain

☐ Yes ☐ No Witness #1 Name (first & last)

Phone Number

Email Address

Witness #2 Name (first & last)

Phone Number

Email Address

Cowlitz County Risk Management Rev. 10/2024

VEHICLE ACCIDENT REPORT Other Information Your Car

Other Car

☐

☐ ☐

☐

☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐

☐

☐ ☐

☐

Driving under the influence of intoxicants Exceeding lawful speed Did not grant right of way to vehicle Did not grant right of way to pedestrian Followed too closely Improper passing On wrong side of road Failed to give proper signal Improper turn Disregard stop and go light Disregarded stop sign Disregarded other traffic control Improper starting from parked position Improper parking location No improper driving or parking Too close of proximity to other vehicles Other improper actions:

Weather Conditions

☐ Icy

☐ Rain

☐ Wind

☐ Snow

☐ Fog

☐ Sun Glare

☐ Other:

Obstructions

☐Vegetation

☐ Construction

☐ Buildings

☐ Other Vehicle

☐ Other:

Road Conditions

☐ Slick

☐ Icy

☐ Construction

☐ Wet

☐ Pot Holes

☐ Traffic Revision

☐ Other:

Detailed Description of the Incident (Use the diagrams on the next page to illustrate, be as detailed as possible. Take lots of photos and attach them to the final report)

Cowlitz County Risk Management Rev. 10/2024

VEHICLE ACCIDENT REPORT

DRIVER’S DESCRIPTION OF ACCIDENT Illustrate on this diagram how the accident occurred. Write in street names and, if possible, show northerly direction.

Cowlitz County Risk Management Rev. 10/2024

VEHICLE ACCIDENT REPORT

Notes Suggestion: Use this space for additional witness information/statements, additional vehicles involved, and any other information.

Cowlitz County Risk Management Rev. 10/2024

Cowlitz County Policy Safety – Vehicle Use

Policy #8.12 Department: Risk Management Reviewer: Risk Manager

8.12.2 Definitions A. Authorized volunteer Any person working under the direction of the County and for the benefit of Cowlitz County.

B. County Vehicle A motor vehicle that is owned by Cowlitz County.

C. Employee Any person receiving wages from Cowlitz County for their labor.

8.12.3 Procedures. The following are the procedures adopted by the Board of County Commissioners governing the use of any and all County vehicles.

Cowlitz County Risk Management Rev. 10/2024

Cowlitz County Policy

Policy # 8.12 Last review date: 03/30/2004 Resolution #04-054

Cowlitz County Policy

8.12.3.3 Use of Personal Vehicles on County Business. A. Employees, or authorized volunteers, shall use assigned departmental vehicles and/or Motor Pool vehicles while conducting County business. Personal vehicles may not be used on County business without prior approval of the Department Head or Elected Official. B. Personal vehicles used for County business shall be subject to this policy. C. Mileage reimbursement allotted for business use of a personal vehicle contains compensation for gas, insurance coverage and vehicle maintenance. The County liability insurance is secondary to the employee’s automobile insurance, which is the primary insurer. D. It is recommended that County employees, or authorized volunteers who routinely drive personal vehicles on County business consult with their insurance agent to obtain appropriate insurance coverage. Employees should notify their insurance carriers as to the amount of business use for endorsement purposes.

8.12.3.6 Employee Driving Records. A. Driving records will be checked at the beginning of employment with the County and the Driver License Status will be checked bi-annually every two years thereafter. B. Information on driving records will be kept in the employee’s personnel file and considered confidential. This information may only be used by the County solely for the purpose of identifying valid drivers except if the information indicates that the employee is not in compliance with state or federal driving requirements. C. The Office of Administrative Services will be responsible for checking driving records. D.C. The Risk Manager will notify supervisors when an employee no longer meets the minimum requirements for operating a motor vehicle. Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 03/30/2004 Resolution #04-054

Cowlitz County Policy

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 03/30/2004 Resolution #04-054

Cowlitz County Policy

Exhibit A Cowlitz County Vehicle Report

Cowlitz County Board of Commissioners 207 North 4th Avenue Kelso, WA 98626

Policy # 8.12 Last review date: 03/30/2004 Resolution #04-054

Risk Management 207 Fourth Avenue North, Rm 308 Kelso, WA 98626 Risk Manager (360) 577-3065 ext. 6989 Risk & Safety Specialist (360) 577-3065 ext. 6986

Phone Number

Department

Driver’s Supervisor

Owner of Vehicle

Vehicle Make

Vehicle Model

Were you injured?

Year

License Plate Number

VIN

If yes, describe injuries, if seat belt was used, & where you were taken (as applicable)

☐ Yes ☐ No Name (first & last)

Phone Number

Email address

County Employee?

Injuries?

☐ Yes ☐ No

County Employee?

Injuries?

☐ Yes ☐ No

If injured, describe injuries, if seat belt was used & where they were taken (as applicable) Name (first & last)

Phone Number

Email address

If injured, describe injuries, if seat belt was used & where they were taken (as applicable)

Ambulance called to scene?

Name of doctor or hospital

☐ Yes ☐ No

Cowlitz County Risk Management Rev. 10/2024

City/State/Zip

Name of Vehicle Owner (if different than above)

Phone Number

Telephone Number

Insurance Company

Policy Number

Year/Make of Vehicle

Body Type

Email Address

Email Address Phone Number License Plate Number

State

Damage to Vehicle Passenger’s Name (first & last)

Phone Number

Email address

Age

Injuries?

☐ Yes ☐ No If injured, describe injuries, if seat belt was used & where they were taken (as applicable) Passenger’s Name (first & last)

Phone Number

Email address

Age

Injuries?

☐ Yes ☐ No If injured, describe injuries, if seat belt was used & where they were taken (as applicable)

Accident Information Suggestion: Take several pictures of the vehicles and any visible street signs. Date of Accident

Day of Week (circle one)

Time of Accident

Visibility (dawn, dusk, dark, etc.)

am / pm

Mon Tues Wed Thurs Fri Sat Sun

Accident Location – Street

City

State

On what street were you driving?

Direction (circle one)

On what street was the other vehicle driving?

Direction (circle one)

Zip Speed

N S E W Speed

N S E W Police report filed?

If yes, name of reporting officer

Agency

Citation/Report Number

☐ Yes ☐ No Traffic Violation?

If yes, which car?

If yes, explain

☐ Yes ☐ No Witness #1 Name (first & last)

Phone Number

Email Address

Witness #2 Name (first & last)

Phone Number

Email Address

Cowlitz County Risk Management Rev. 10/2024

VEHICLE ACCIDENT REPORT Other Information Your Car

Other Car

☐

☐ ☐

☐

☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐

☐

☐ ☐

☐

Weather Conditions

☐ Icy

☐ Rain

☐ Wind

☐ Snow

☐ Fog

☐ Sun Glare

☐ Other:

Obstructions

☐Vegetation

☐ Construction

☐ Buildings

☐ Other Vehicle

☐ Other:

Road Conditions

☐ Slick

☐ Icy

☐ Construction

☐ Wet

☐ Pot Holes

☐ Traffic Revision

☐ Other:

Detailed Description of the Incident (Use the diagrams on the next page to illustrate, be as detailed as possible. Take lots of photos and attach them to the final report)

Cowlitz County Risk Management Rev. 10/2024

VEHICLE ACCIDENT REPORT

DRIVER’S DESCRIPTION OF ACCIDENT Illustrate on this diagram how the accident occurred. Write in street names and, if possible, show northerly direction.

Cowlitz County Risk Management Rev. 10/2024

VEHICLE ACCIDENT REPORT

Notes Suggestion: Use this space for additional witness information/statements, additional vehicles involved, and any other information.

Cowlitz County Risk Management Rev. 10/2024

232269

BOCC

Consent

Agenda

Meeting Date: 8/ 18/ 2026 Letter from Federal Energy Regulatory Commission ( FERC) dated 08/ 10/ 2026 regarding the Authorization for Construction,

Right

Abutment

Seepage

Monitori

Submitted By: Pervie Nancy Reed, Administrative Assistant III Submitted For: Pervie Nancy Reed, Administrative Assistant III Department:

Commissioners

Information

Subject and Summary Statement

Letter from Federal Energy Regulatory Commission ( FERC) dated 08/ 10/ 2026 regarding the Authorization for Construction, Right Abutment Seepage Monitoring Improvements, Swift No. I Project. Staff Attendance

Department

Recommendation

Form

User

Task

Reed, Pervie

Agenda

Grayson,

Kelly

Department

Kelly

Clerk of the Board

Item Submission Approver

Review

Action

Timestamp

Submit

8/ 10/ 2026

2: 37: 00 PM

Approve

8/ 10/ 2026

4: 39: 00 PM

Approve

8/ 10/ 2026

4: 40: 00 PM

Review Grayson,

Review

FEDERAL ENERGY REGULATORY COMMISSION

Office of Energy Projects Division of Dam Safety and Inspections — Portland Regional Office July 17, 2026 In reply refer to: P- 2111

VIA Electronic Mail t c .

Mr. William Shallenberger Resources

Vice President, Renewable

PacifiCorp will.shallenberger@pacificorp. com Subject:

AUG 10 20 COMMISSIONERS OMCE

Authorization for Construction, Right Abutment Seepage Monitoring Improvements,

Swift No. 1 Project

Dear Mr. Shallenberger:

This letter is to acknowledge your October 30, 2025 letter transmitting information related to the proposed Right Abutment Seepage Monitoring Improvements at the Swift No. 1 Project, FERC No. 2111.

Our review did not find any significant deficiencies or errors that would affect the

safety of the project works or the adequacy of the project works to perform their intended functions. You are authorized to begin construction of the Right Abutment Seepage Monitoring Improvements.

You are reminded that prior to start of work, all necessary preconstruction license article requirements must be met. In addition, all of the necessary state, local, and federal

permits that are required must be secured. During construction, it is your responsibility to ensure that construction practices conform to the requirements of the Project License and

applicable permits, to minimize erosion and other environmental iml+acts. Changes During Construction

If the plans and specifications are revised during the construction process, it is your responsibility to ensure these changes are properly coordinated between the Engineer- of-Record, Project Manager, Chief Dam Safety Engineer, and the FERC in

advance. If any changes are made that require a change in the operation of the project, it is your responsibility to ensure these changes are properly coordinated with the FERC. Substantial deviations from the authorized set of plans and specifications are not except in permitted without prior coordination and separate authorization from this office,

response to a condition that affects the safety of project works ( as defined in 1S CFR 12. 3).

In lieu of a standalone construction report, this construction may be documented in

the subsequent annual Dam Safety Surveillance and Monitoring Report ( DSSMR). Within 60 days after completion of the work, please provide a plan and schedule to

update the Dam Safety Surveillance and Monitoring Plan (DSSMP) to include the additional instrumentation and the monitoring procedures and frequencies. File your submittal using the Commission' s eFiling system at www. fere. goviferc- onlineiover- view. When eFiling, select Hydro: Dam Safety and Portland Regional Office from the eFiling menu. The cover page of the filing must indicate that the material was eFiled_ For assistance with eFiling, contact FERC Online h

s:-,

Support at FERCOnlineSupport(,

ferc. gov, ( 866) 208- 3676 ( toll free), or (202) 502- 8659

TTY).

You are also reminded that any Exhibit Drawings affected by the construction are to be updated and filed with the Secretary of the Commission ( not to the Portland Regional Office) within 90 days following the completion of construction.

Thank you for your continued cooperation and interest in dam safety. If you have any questions, please contact Mr. Justin Nettle of this office at ( 503) 552- 2714. Sincerely,

ER C

Digitally signed by ERIC KENNEDY

KEN N EDY 0; 32o4- o°ao' Eric Kennedy, P. E. Regional Engineer

232326

BOCC

Consent

Agenda

Meeting Date: 8/ 18/ 2026 Affidavit

of Posting Resume

for the Month of June &

July 2026

Submitted By: Pervie Nancy Reed, Administrative Assistant III Submitted For: Pervie Nancy Reed, Administrative Assistant III Department:

Commissioners

Information

Subject and Summary Statement Affidavit

of Posting Resume for the Month of June &

July 2026

Staff Attendance

Department

Recommendation

Form

User

Task

Reed, Pervie

Agenda

Grayson,

Clerk of the Board

Kelly

Item

Submission

Review

Action

Timestamp

Submit

8/ 11/ 2026

9: 13: 00 AM

Approve

8/ 11/ 2026

9: 53: 00 AM

Approve

8/ 11/ 2026

9: 53: 00 AM

Review Grayson,

Kelly

Department Review

Approver

State of Washington

Affidavit of Posting Resume' Of the Commissioners'

Proceedings

For the Month of

County of Cowlitz

tune &

July 2026

Pervie Reed, Administrative Assistant, deposes and says: That she was authorized,

and that in compliance with said authorization from the Board of County Commissioners ofCowlitz County, Washington, she did on the 11 h of August a rdsumd of the meetings, minutes, and proceedings, in the City of Kelso, Washington, the County Seat of Cowlitz County, to- wit: on the bulletin board of the Cowlitz County Administration Building. on the bulletin board of the Hall of Justice; and

on the bulletin board at the Kelso Post Office.

Dated 1 I"

of August 2026.

tote,

Pervie Reed, Affiant

232339

BOCC

Consent

Agenda

Meeting Date: 8/ 18/ 2026 Letter dated 8/ 18/ 26 Jim Hill Reappointing Solid Waste Advisory Committee Submitted By: Kelly Grayson, Exec Asst/ Clerk of the Board Submitted For: Kelly Grayson, Exec Asst/ Clerk of the Board Department:

Commissioners

Information

Subject and Summary Statement

Letter dated 8/ 18/ 2026 to Jim Hill reappointing him to the Solid Waste Advisory Committee representing the City of Kelso. This is a 2- year term that expires March 31, 2028. Staff Attendance

Department

Recommendation

Form

User

Task

Grayson,

Kelly

Agenda

Grayson,

Kelly

Department

Item

Review

Action

Timestamp

Submission

Submit

8/ 11/ 2026

10: 00: 00 AM

Approver

Approve

8/ 11/ 2026

10: 12: 00 AM

Approve

8/ 11/ 2026

10: 13: 00 AM

Review Grayson,

Kelly

Clerk of the Board Review

0TZ CQU

Richard R. Dahl, Chairman

G0,

Board of Cowlitz

County

District 3

Steve Rader, Commissioner District 1 Steven L Ferrell, Commissioner

Disbict2

Commissioners Kelly Grayson, Clerkofthe Board

gSkIGZbt'

August

18, 2026

Mr. Jim Hill

Dear Mr. Hill ,

The Cowlitz County Board of Commissioners is pleased to reappoint you to the Solid Waste Advisory Committee representing City of Kelso for a 2- year term, expiring on March 31, 2028. We sincerely appreciate your willingness to serve in this important role and are delighted by your commitment. Please also the Completion Certificate for the Open Public Meetings Act OPMA) and Public Records Act ( PRA) Training, either by mail or via email at cowlitz@cowlitzwa. gov. As a reminder, as part of your new role, any records created or maintained in relation to your government duties, including through personal email or phone, are subject to the Public Records Act. Should you have any questions regarding this, feel free to contact

our Public Records

Department

at 360- 577- 3020.

Sincerely,

Board of County Commissioners of Cowlitz County, Washington

Richard

R. Dahl,

Chairman

Steve Rader, Commissioner

Steven L. Ferrell, Commissioner

cc:

Commissioner'

s Record

Public Works

Cowlitz

County

Board of Commissioners

360) 577- 3020 Fax( 360) 423- 9987

207 North 4" Avenue cowlitz@cowlitzwa. Kelso, WA

98626

gov www.

co. cowlitz.

wa. us

232268

BOCC

Consent

Agenda

Meeting Date: 8/ 18/ 2026 Letter from the River Cities Transit dated 08/ 10/ 2026 regarding the Legislation creating the Public Transportation

Benefit

Areas ( PTBA),

RCW

36. 57A055

Submitted By: Pervie Nancy Reed, Administrative Assistant III Submitted For: Pervie Nancy Reed, Administrative Assistant III Department:

Commissioners

Information

Subject and Summary Statement

Letter from the River Cities Transit dated 08/ 10/ 2026 regarding the Legislation creating the Public Transportation

Benefit

Areas ( PTBA), RCW 36. 57A055

Staff Attendance

Department

Recommendation

Form

User

Task

Reed, Pervie

Agenda

Grayson,

Clerk of the Board

Kelly

Item

Submission

Review

Action

Timestamp

Submit

8/ 10/ 2026

2: 35: 00 PM

Approve

8/ 10/ 2026

4: 40: 00 PM

Approve

8/ 10/ 2026

4: 40: 00 PM

Review Grayson,

Kelly

Department Review

Approver

2IVER.

ITIES

TRANSIT

Operated

by City of Longview

July 23, 2026

Cowlitz County Commissioners 207 4t" Ave N Kelso,

WA 98626

Dear Board Chair Dahl and Commissioners,

The legislation creating the Public Transportation Benefit Areas ( PTBA), RCW 36. 57A055, requires the composition of the governing body of the PTBA to be reviewed every four years.

The last review of the board composition took place on July 22, 2022. RCW 36. 57A. 055 states this review must be conducted at a special meeting of the county legislative authority and an elected representative of each city within the boundaries of the PTBA( Longview and Kelso), A twenty( 20) day notice of the meeting is required.

The meeting has been scheduled for August 12, 2026, at 3: 45 p. m., in the Longview Council Chambers, located at 1525 Broadway, Longview, and on Zoom. This letter serves as your official notification.

Enclosed is a copy of RCW 36. 57A. 055 and RCW 36. 57A. 050 for your reference. You will also

find enclosed a brief history of the governance of public transportation in Cowlitz County and an agenda for the August 12 meeting. If you have questions, please contact me at 360- 4425607 or Tara Hargrave

at 360- 442- 5664.

Regards,

c. James Seeks Transit

Manager

Enclosures

Agenda Special Meeting August 12' 2026 Brief History of Governance RCW 36. 57A. 055 and RCW 36. 57A. 050 Phone 360. 442. 5663

Fax 360. 442. 5979

PG Box

67080

Cowlitz Transit Authority Agenda RiverCitles Transit

Special Meeting Agenda

IVMCIT'IES

Cowlitz Transit Authority Board Composition Review Lisa Alexander(

Chair), Steven Ferrell( Co- Chair), Erik Halvorson,

Jackie Collins, Michael Claxton, Warren Doell( Nonvoting),

nnan Harvey( Alternate), Chris Bryant( Alternate), Richard Dahl( Alternate) Hybrid Meeting 3: 45 PM

August 12, 2026

Wednesday,

Longview

Council

Chambers

1525 Broadway St, Longview

NOTICE IS HEREBY GIVEN, in accordance with RCW Chapter 42. 30, the Cowlitz Transit Authority will conduct a Special

Board Meeting on Wednesday, August 12, 2026, at 3: 45 p. m. in the Longview City Hall Council Chambers, Longview, Washington.

This meeting is also available by Zoom.

The purpose of the hearing is to review the composition of the governing board of the PTBA in accordance with RCW 36. 54A. 055 and RCW 36. 75A. 050. Final disposition shall be taken on no other matter. This meeting is also available by Zoom. Zoom meeting link: https://

us02web.

zoom.

us/'/

89844443333

Telephone options( dial any of the following numbers): 1 253 215 8782 1 408 638 0968

1 669 900 6833 1 346 248 7799 1 312 626 6799 1 646 876 9923 1 301 715 8592

Webinar

ID: 898 4444

3333

Longview City Hall is accessible for persons with disabilities. Special equipment to assist the hearing impaired is also available. Please contact the Board Clerk' s Office at( 360) 442- 5664 at least forty- eight( 48) hours in advance if you require special accommodations

to attend the meeting.

Written comments may be submitted up to forty- eight( 48) hours in advance via email at customerservice@rctransit. org. Next

meeting

Wednesday, August 12, 2026 4: 00 p. m.--

Board Meeting @ Longview City Hall

CALL TO ORDER

FLAG SALUTE

ROLL

CALL Page 1

RiverCities Transit

History and Governance

RiverCities Transit has a long history in Longview and Kelso, WA. It began 103 years ago, serving mill workers as

they traveled to and from work. Several private owners ran the bus service until 1975 when the City of Longview purchased the operation. The City of Longview subsequently became the grant recipient for the Federal Transit Administration and Washington State Department of Transportation.

CTA' S Mission

To enhance the quality of life in our area, the Cowlitz Transit Authority provides safe, reliable, and efficient transit services that link people, jobs, and communities." CTA 2009

The Cowlitz Public Transportation Benefit Authority ( PTBA) was formed in 1987 to fund the transit system. The

Cowlitz Transit Authority( CTA), a five- member board consisting of two members of the Longview City Council, two members of the Kelso City Council, one Cowlitz County Commissioner, and one nonvoting Amalgamated Transit Union representative, governs the PTBA. The CTA functions as a taxing authority only. The CTA has

contracts for legal counsel and utilizes the services of the Cowlitz County Treasurer but has no other staff. The CTA contracts all transit operations, maintenance, and capital improvement- related functions including management, administration, drivers, and maintenance, to the City of Longview. The City of Longview subcontracts to provide the required complementary paratransit service. The City of Longview and the CTA jointly govern the

public transportation

system,

which

operates as

RiverCities

Transit ( RCT). ( Figure 1

Organizational Hierarchy Chart) 2026 Cowlitz Transit Authority Board Members Lisa Alexander Stephen

Farrell

Board

Chair

Vice- Chair

Kelso City Council Member Cowlitz County Commissioner

Erik Halvorson

Longview City Council Member

Michael

Longview City Council Member

Claxton

Jackie Collins

Anthony Keenan Richard

Harris

Kelso City Council Member Non-

Voting

Amalgamated Transit Union Labor Representative

Harvey

Alternate

Kelso City Council Member

Dahl

Alternate

Cowlitz County Commissioner

Chris Byrant

Alternate

Longview

City Council

Member

RCW 36. 57A. 0511

Governing body— Selection, qualification, number of members— compensation. ( Effective January 1, 2026.) 1)( a) Within 60 days of the establishment

Travel expenses,

of the boundaries of the public

transportation benefit area the members of the county legislative authority and the

elected representative of each city within the area shall provide for the selection of the

governing body of such area, the public transportation benefit area authority, which shall consist of elected officials selected by and serving at the pleasure of the governing bodies of component cities within the area and the county legislative authority of each

county within the area. Two other transit- using members may be appointed to the governing body of such area, pursuant to subsection ( 3)( b) of this section. b) The elected official members of the governing body of the public transportation benefit area, if the population of the county in which the public transportation benefit area is located is more than 400, 000 and the county does not also

contain a city with a population of 75, 000 or more operating a transit system pursuant to

chapter 35.95 RCW, must be selected to assure proportional representation, based on population, of each of the component cities located within the public transportation benefit area and the unincorporated areas of the county located within the public

transportation benefit area, to the extent possible within the restrictions placed on the

size of the governing body of a public transportation benefit area. If necessary to assure such proportional representation, multiple cities may be represented by a single elected official from one of the cities. A majority of the governing board may not be selected to represent a single component city.

c) If at the time a public transportation benefit area authority assumes the public

transportation functions previously provided under the interlocal cooperation act chapter 39.34 RCW) there are citizen positions on the governing board of the transit system, those positions may be retained as positions on the governing board of the public transportation benefit area authority.

2) Within such 60- day period, any city may by resolution of its legislative body withdraw from participation in the public transportation benefit area. The county

legislative authority and each city remaining in the public transportation benefit area may disapprove and prevent the establishment of any governing body of a public transportation benefit area if the composition thereof does not meet its approval. 3)( a) In no case shall the governing body of a single county public transportation

benefit area be greater than 11 voting members and in the case of a multicounty area, 17 voting members. Those cities within the public transportation benefit area and excluded from direct membership on the authority are hereby authorized to designate a member of the authority who shall be entitled to represent the interests of such city which is excluded from direct membership on the authority. The legislative body of such

city shall notify the authority as to the determination of its authorized representative on the authority.

may be paid compensation for not more than 100 days: PROVIDED, That compensation

shall not be paid to an elected official or employee of federal, state, or local government who is receiving regular full- time compensation from such government for attending meetings and performing prescribed duties of the authority. b) The dollar thresholds established in this section must be adjusted for inflation

by the office of financial management every five years, beginning January 1, 2024, based upon changes

in the consumer

price

index

during that time period. " Consumer price

index" means, for any calendar year, that year's annual average consumer price index, for Washington state, for wage earners and clerical workers, all items, compiled by the bureau of labor and statistics, United States department of labor. If the bureau of labor and statistics develops more than one consumer price index for areas within the state, the index covering the greatest number of people, covering areas exclusively within the

boundaries of the state, and including all items shall be used for the adjustments for inflation in this section. The office of financial management must calculate the new dollar threshold and transmit it to the office of the code reviser for publication in the Washington State Register at least one month before the new dollar threshold is to take effect.

c) A person holding office as commissioner for two or more special purpose districts shall receive only that per diem compensation authorized for one of his or her commissioner positions as compensation for attending an official meeting or conducting official services or duties while representing more than one of his or her districts. However, such commissioner may receive additional per diem compensation if approved by resolution of all boards of the affected commissions. 2025 c 230 s 1; 2020 c 83 s 2; 2018 c 154 s 1; 2010 c 278 s 3; 2009 c 549 s

4097; 2007 c 469 s 14; 1998 c 121 s 15; 1983 c 65 s 3; 1977 ex.s. c 44 s 2, 1975 1st ex. s. c 2705 15. 1

Notes: Effective date-- 2025

230: " This act takes effect January 1, 2026." [ 2025 c

230 s 2.] Effective

date- 2018 c 154: " This act takes effect August 1, 2018." [ 2018 c

154 s 3.]

Severability— Effective date- 1977 ex. s. c 44: See notes following RCW 36. 57A. 030.

Severability— Effective date- 1975 15t ex.s. c 270: See notes following RCW 35. 58. 272.

RCW 36. 57A. 055

Governing body— Periodic review of composition.

After a public transportation benefit area has been in existence for four years, members of the county legislative authority and the elected representative of each city within the boundaries of the public transportation benefit area shall review the composition of the governing body of the benefit area and change the composition of

the governing body if the change is deemed appropriate. When determining if a change to the composition of the governing body is appropriate, the proportional representation requirements of RCW 36. 57A.050 must be taken into consideration if the population of the county in which the public transportation benefit area is located is more than four

hundred thousand and the county does not also contain a city with a population of seventy- five thousand or more operating a transit system pursuant to chapter 35.95 RCW, and the composition of the governing body must be changed if necessary to meet this requirement. The review shall be at a meeting of the designated

representatives of the component county and cities, and the majority of those present

shall constitute a quorum at such meeting. Twenty days notice of the meeting shall be given by the chief administrative officer of the public transportation benefit area authority. After the initial review, a review shall be held every four years. If an area having a population greater than fifteen percent, or areas with a combined population of greater than twenty- five percent of the population of the existing public transportation benefit area as constituted at the last review meeting, annex to the public transportation benefit area, or if an area is added under

RCW 36. 57A. 140( 2), the representatives of the component county and cities shall meet

within ninety days to review and change the composition of the governing body, if the change is deemed appropriate. This meeting is in addition to the regular four- year review meeting and shall be conducted pursuant to the same notice requirement and quorum provisions of the regular review.

2018c154s2; 1991c318s16; 1983c65s4. 1 Notes: Effective dateIntent-

2018 c 154: See note following RCW 36.57A.050.

1991 c 318: See note following RCW 36. 57A. 040.

232361

BOCC

Consent

Agenda

Meeting Date: 8/ 18/ 2026 APPROVAL

OF EXPENDITURES-

Drainage

Improvement

District

No.

June

2026

Vouchers

Submitted By: Averie Mejia, Administrative Assistant III Submitted For: Susan Eugenis, County Engineer Department:

Roads

Administration

Information

Subject and Summary Statement

On August 6, 2026, the Supervisor for Drainage Improvement District No. 1 ratified payments of the expenses incurred in June 2026 for $ 36, 491. 77. Attached are the Voucher Ratifications outlining said expenses. These expenses are included in the 2026 Budget. Staff Attendance Susan

Eugenis

Department

Recommendation

Drainage Improvement District No. 1 recommends

approval of the June 2026 ratification of the

vouchers in the total amount of$ 36, 491. 77.

Form

Task

User Anonymous

User

Agenda

Review

Action

Timestamp

Item Submission

Submit

8/ 11/ 2026

12: 31: 00 PM

Review-

Submit

8/ 11/ 2026

2: 33: 00 PM

Approver

Approve

8/ 11/ 2026

5: 41: 00 PM

Approve

8/ 12/ 2026

7: 44: 00 AM

Eugenis,

Susan

Eugenis,

Susan

Department

Kelly

Clerk of the Board

Preliminary PW1

Review Grayson,

Review

Approved: BOARD

OF COUNTY

COMMISSIONERS

OF COWLITZ COUNTY, WASHINGTON

Richard

Steve

R. Dahl, Chairman

Rader,

Commissioner

232361

Steven L. Ferrell, Commissioner

Attest:

Clerk of the Board

Consent

Agenda

Drainage Improvement District No. 1 1600 — 13th Avenue South

Kelso, Washington

98626

360) 577- 3030

VOUCHER RATIFICATION

I, the undersigned Supervisor of Drainage Improvement District No. 1, do hereby certify that the merchandise or services specified have been received and that the claim vouchers for June 2026 in the

amount of$ 36,491. 77 have been paid.

DATED this 6th day of August 2026.

j4"

t Ldf 2

SUSAN

EUG

r1_r"— L4.

P. E., SUPERVISOR

DRAIN

JUNE 2026

F WEII

INVOICE 26

INVOICE

ACCOUNTING

DATE

06/ 02/ 26

PAYMENT ACCOUNT

ACTIVITY

AMOUNT

06/ 10/ 26

5420400

9060320300

65. 58

NOTE

DATE 06/ 17/ 26

333643235

30008271

CENTURYLINK

3336432356-

30008265

SKILLINGS INC

15091

05/ 04/ 26

06/ 04/ 26

5410100

9060202000

19, 866. 69

REDPATH

PUMP STATION IMPROVEMENTS

06/ 11/ 26

30008284

SKILLINGS INC

15127

06/ 02/ 26

06/ 16/ 26

5410100

9060202000

15, 900. 07

REDPATH

PUMP

STATION IMPROVEMENTS

06/ 25/ 26

30008296

COWLITZ PUD

40SPD02

6/ 26

06/ 23/ 26

659. 43

06/ 23/ 26

TOTAL $

36, 491. 77

ELECTRICITY

06/ 23/ 26

Cowlitz

SPD02 GROUP

PUD

6/ 23/ 2026

BILL DATE:

06/ 16/ 2026

05/ 18/ 2026-

Billing Cycle

40SPD02 6/ 26

INVOICE NUMBER:

ACCOUNT

NUMBER

BARS

location

Current Monthly

FUND TO CHARGE

Charges

3546140

Access Rd to BPA Sub

5533000

182. 32

Lexington Lexington

3546157

1203 Westside

Hwy

S533000

159. 80

3546165

1000

Hwy

5533000

84. 42

Lexington

3683513

1937 Westside

Hwy Apt Stn 1

5533000

175. 20

Lexington

3683539

1937 Westside Hwy Apt Stn 2

5533000

175. 20

Lexington

3758760

1448 Westside

5S33000

182. 32

Lexington

4602835

226 Ventura Dr

5533000

267. 76

Lexington

3439387

End of Dike Rd

553S000

42. 15

CDID#

3439411

516 N Dike

SS35000

106. 24

CDID#

3439429

2714 Dike

5535000

103. 29

CDID#

Westside

Hwy

3439437

End of Dike Rd

S535000

81. 12

CDID# 2

4094249

526 N Dike

5S35000

1, 009. 92

CDID# 2

4242442

2714

S53S000

91. 44

CDID#

3547924

1402 Grade St

5535000

157. 30

CDID#

3548740

Tam

5535000

369. 63

CDID#

3549772

Baker

5535000

674. 29

CDID#

3550167

Tam O Shanter

5535000

79. 95

iCDID# 3

3566908

2220 S River Rd

5535000

58. 25

CDID#

3000296

8731 Willow

5S35000

159. 08

DIKE 415

35UZ37

1119

Ave

55350DO

179. 95

DRAIN#

4077731

2022 N Pacific Ave

5535000

479. 48

DRAIN# 1

Dike

0 Shanter Park

Way Loop Park Pump 2- E

Grove

N Pacific

4,818. 11 SpeedChart

LEXINGTON

68801- 875100- 5533000-

5470100

PUDS33

1, 227. 02

CDID# 2

69101- 895100- 5535000- 5470100

PUD5352

1, 434. 16

CDID# 3

69201-

PUD5353

1, 338. 42

DIKE# 15

69301- 905100-

DRAIN#

900100- 5535000- 5470100 SS3500D- 5470100

69401- 910100- 5535000- 5470100

PUDS351S

1S9. 08

1PUD53S1

6S9. 43

7/ 16/ 26, 9: 31

Payment

AM Vouchers

Payment Inquiry

For a Payment

Vouchers For a Payment Back To Payment Inquiry Bank Name

Bank Account# ********

Pay Cycle Supplier

Name

Address

Pymnt Ref ID

US Bank of Washington

Accounting

1589

Seq Num

AP—ALL COWLITZ

LONGVIEW

07/ 01/ 2026 07/ 01/ 2026

Clear Date

Reconcile

98632

4, 818. 11

USD

Outstanding

Payment

PO BOX 3007

PaymentAmount

Date

Payment Date Days

1741

PUD

7000004600

07/ 09/ 2026

Date

07/ 10/ 2026

Value Date

07/ 01/ 2026

USA Payment Method

CHK

Description

Details

mi ® Business Unit

SPD02

1- 1 of 1

Voucher ID

30008296

Advice

Seq

Date

06/ 23/ 2026

https: Hpsfin- wap. cowlitz. local/ psp/ fsprd92_

16/ EMPLOYEE/

Invoice

Number

40SPD02

Gross Paid Amount

4, 818. 11

Paid Amount

Currency

Discount

Late

Taken

Charge

Source

Accounts

4, 818. 11 • USD

Payable Vouchers

ERP/ c/ CREATE_

PAYMENTS.

PYMNT_ INQ_ SRCH. GBL?& REC. AP

VCHR_. INO_ WRK. REMIT_ SETID=

SHARE& REC. AP_ VCHR_ INQ, WRK....

1/ 1