Exhibitor | Sponsor Terms - 2026
Welcome. Thank you for participating in our WEXPO event. Here, we outline the key terms to ensure a smooth, professional and successful event for exhibitors, sponsors and presenters.
1. Booking Confirmation
• Your participation is confirmed once your booking form is submitted and approved by WEXPO (the Organiser).
2. Payment Terms
• All fees must be paid by the due dates outlined in your booking.
• A deposit of 25% is due to hold your space and entitlements.
• Late payments incur a $100 administration fee per occurrence.
3. Your Exhibition Space
• Your stand is allocated by the Organiser.
• Stands must only be used for the products/services approved in your booking.
• Sharing, transferring or subletting your stand is not permitted without written approval.
4. Event Changes or Cancellation
• The Organiser may adjust dates or venue (within the same city) if required.
• If the event is cancelled, all exhibitor fees will be refunded.
• The Organiser is not responsible for any additional costs incurred by exhibitors.
5. Event Operations
• Bump-in and bump-out times will be provided prior to the event.
• Exhibitors must staff their stand during all official opening hours.
6. Presentation & Conduct
• All displays must be professional and align with the quality of the event.
• The Organiser reserves the right to modify or remove any display deemed unsuitable.
7. Compliance & Safety
• Exhibitors must comply with all venue rules, safety standards, and relevant laws.
• This includes health, fire and public safety requirements.
8. Insurance Requirements
• Exhibitors must hold Public Liability Insurance of at least $20M.
• Exhibitors are responsible for insuring their own equipment and materials.
• The Organiser is not liable for loss, theft or damage.
9. Liability
• The Organiser’s liability is limited to the total amount paid by the Exhibitor.
• The Organiser is not responsible for disruptions beyond its control (e.g. weather, emergencies, strikes).
10. Cancellation by Exhibitor
• All cancellations must be submitted in writing.
• If the event is fully booked: up to 50% of fees may be retained.
• If not fully booked: 100% of fees may be retained.
11. General Terms
• This document represents the full agreement between both parties.
• Any changes must be agreed in writing.
• If any part is invalid, the remaining terms still apply.
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