Issuu

- TOWN OF COLONIAL BEAC H -

2021 ANNUAL REPORT

ANNUAL

REPORT

- TOWN OF COLONIAL BEAC H -

TOWN COUNCIL

2021

Colonial Beach is an attractive, historical beach town committed to family, business, the arts, and a healthy lifestyle. Town Council serves as the policy-making body of your local government. The Town of Colonial Beach is governed by a Mayor and six council members, elected to staggered terms. The Council is the legislative policy-making body for the town government. Council appoints a Town Manager who is responsible for the day-to-day administration and operations of the town government, appoints and supervises employees, implements policies, and addresses priorities adopted by the Council. The Town Council has a Liaison structure to better service the residents for the community. The Liaison assignments for FY2022 are as follows: MAYOR

ROBIN SCHICK Administration and the RAFT (Resiliency) Committee

VICE MAYOR

COUNCILMEMBER

VICE MAYOR & COUNCILMEMBER

COUNCILMEMBER

VICKI ROBERSON Finance Department

ANDREA CLEMENT Schools

DAVID WILLIAMS Public Works

RICHARD MIKE CABREY Jan. 1, 2021 - Dec. 28, 2021

TOM MONCURE Public Safety, including Police & Volunteer Fire Department & Volunteer Rescue Squad

KENNY ALLISON Planning and Parks & Recreation

CARYN SELF-SULLIVAN Economic Development & Nonprofit Government Organizations (NGO’s)

POWELL DUGGAN Jan. 6 - Nov. 3, 2021

TOWN OF - COLONIAL BEAC H -

TOWN

MANAGER’S OFFICE

ANNUAL

REPORT

A Message

2021

from e Manager

of nual Report for the Town An 21 20 the t en es pr hments and It is my pleasure to hlights major accomplis hig rt po re is Th h. ac Be mation Colonial with key financial infor ng alo ar ye st pa the initiatives over Beach. for the Town of Colonial DO DS ON DE VE LO PM EN T GR OU PG RO UN DB REA KIN G

•Established the Town’s first Strategic Action Work Plan •Established Town’s first Legislative Agenda to collaborate with State and Federal representatives •Revised Emergency Ops Plan (9 years old) and led tabletop preparation exercises in collaboration with Westmoreland County Emergency Management Services (EMS with Town staff and elected officials •Oversight, coordination, implementation, and completion of 44 of Town Council’s priorities •Hired Town’s first Grant Writer & Coordinator, which resulted in over a half of million in grant funding secured in 2021 •Established Executive Leadership & Management Teams for operational efficiency •Revised Capital Improvement Plan (CIP) and Budget Processes

going COVID-19 for the Town. As the on n tio nsi tra of ar ye a s 2021 wa our beach and town. mber of tourists visited nu ord rec a d, be eb ic pandem o new members joined rmanent households. Tw pe ed lish ab est nts ide New res nager in April. er; I joined as Town Ma mb ve No in cil un Co the Town

was able to however, the Town Through ever yt hing als and objectives. accom plish many go is planning Comprehensive Plan. Th

proved its updated Foremost, the Town ap cil, Town staff, ive effort between Coun rat bo lla co a s wa ion commiss Plan is important because rs. The Comprehensive ne ow ess sin bu d an , the work we will do residents g forward, helping guide vin mo p ma d roa a as s it serve historical beach town Beach as an attractive, ial lon Co of ion vis the to fulfill althy lifestyle. siness, the arts, and he committed to family, bu towards meeting the Town’s accomplishments the of e som ts gh hli hig This report by specific departments. well as accomplishments as als go n Pla e siv en Compreh lonial Beach. holds for the Town of Co ure fut the at wh for ed continue, or We are excit ties that we will begin, ori pri d an ts jec pro ny and Town staff, I There are ma the Mayor and Council, of lf ha be On . 22 20 . Please reach out complete in port for our community sup d an on ssi pa ur yo d suggestions for us. thank you for d if you have ideas an an u, yo to e vic ser of if we can be d your family. re best wishes for you an Please accept our since Sincerely,

s, MPA India Adams-Jacob Town Manager

ANNUAL

REPORT

2021

- TOWN OF COLONIAL BEAC H -

FINANCIAL OUTLOOK The Finance Department is responsible for developing, implementing, and monitoring financial policies to ensure a fiscally sound and effective Town government. Finance staff complete the financial transactions for the Town, including billing, procurement, and managing investments. Financial information for fiscal year 2021 (ended June 30, 2021):

GENERAL FUND Revenues.....................................$8,170,530 Expenditures................................$6,916,647

-REVENUE/EXPENDITURE BREAKDOWN-

Real Estate and Public Service Taxes

Personal Property Taxes and PPTRA

Penalty, Interest, and Collection Fees on RE/PP

Meals and Lodging Taxes

Other Tax Revenue

$4,089,426

$747,749

$102,197

$534,085

$909,299

Parking Fees and Fines

State Funding – Streets and Police

Planning and Zoning Permits and Fees

Grant Proceeds

All Other Revenue

$288,299

$848,746

$58,411

$71,048

$310,101

• Collected

97% of Re al Estate Ta xes billed 77% of Pers onal Prope • Complete rty Taxes b illed d the FY21 audit ahea d of sched and receiv ule ed an unm odified au dit opinion • Complete d General Obligation Bond Refu saving the nding Town $265 K in debt se rvice payments over the lif e of the lo ans • Processe d 44,262 p ayment tra nsactions • Issued 25 3 Business Licenses • Processe d 1,813 Purc hase Orde rs (P.O.s) • Realized an increase of $845,22 2 in our Ge Fund Bala neral nce for yea r-end June • Realized 30, 2021 an increase of $382,65 1 in our Wa Fund Bala ter nce and $3 23,415 in o u r Sewer Fu Balance fo nd r year-end June 30, 2 021 • Collected

EN T - TH E D EP A RT M

O F FI N A N CE

ISHM 2021 ACC OMPL

ENTS

ANNUAL

REPORT

- TOWN OF COLONIAL BEAC H -

2021

COMMUNITY

ECONOMIC GROWTH

WELLNESS

COMPREHENSIVE PLAN GOALS

•Received a grant from the National Fish and Wildlife Foundation to complete the Robin Grove Living Shoreline rehab. This project aims to prevent shoreline erosion, improve water quality, and improve habitat for fish and wildlife. •Collaborated with Old Dominion University to collect data from the North Beach to give a better picture of what is happening with the sediment to plan for the years ahead.

ROBIN GROVE SHORELINE PRESERVATION

•Collaborated with surrounding governmental entities to promote and increase tourism in the Northern Neck area, resulting in a collaborative regional billboard. •Worked with Financial Advisors to restructure debt and take advantage of historically low rates. The efforts paid off and staff were able to refinance town loans, resulting in savings of more than $265,000 over the life of the loans. •Worked with Virginia Commonwealth University (VCU) students to conduct a market analysis. Target industries were identified as ideas to help develop future growth opportunities. •Received historical downtown federal and state designations, which will help promote heritage tourism – one of the major growth opportunities outlined in the VCU market analysis. •Worked with NGOs to refurbish the LOVE golf cart to draw in tourism.

•The Town received its largest grant award in the past five years in the form of a Virginia Land Conservation Foundation grant in the amount of $387,416. The money was granted to the Town to preserve Eleanor Park in perpetuity for its significant historic, environmental, recreational, and scenic value. DMV CONNECT SERVICES

•Coordinated 3 DMV Connect visits, bringing Virginia DMV services to town residents who may not be able to travel to a DMV office. This resulted in 300+ transactions processed in 2021. •Collaborated with Downtown Colonial Beach to secure and plant trees along Colonial Avenue and Washington Avenue. •Completed the installation of and opened Robin Grove Dog Park in the beginning of January 2021.

OVEDOG ROBIN GR

HEALTH

PARK

GUADALUPE VACCINATION CLINIC

•The Town engaged the Dewberry firm to evaluate the Central Drainage area and developed a plan of action to address ongoing water management needs. The Town allocated over $1M of its American Rescue Plan Act funds towards this project. •Collaborated with Guadalupe Free Clinic to hold vaccination clinics for Colonial Beach community.

E COLONIAL AVE. LANDSCAP IMPROVEMENTS

ANNUAL

REPORT

2021

- TOWN OF COLONIAL BEAC H -

6 7

PUBLIC WORKS

THE COLONIAL BEACH PUBLIC WORKS DEPARTMENT is the largest Town department with over 35 employees. Public Works play a large role in helping carry out and implement the goals and objectives of the comprehensive plan. Some of their responsibilities include maintaining town streets and buildings, managing water and wastewater treatment, responding to service calls, and other daily services that add to the health and general welfare of citizens and visitors.

CASTLEWOOD RENOVATIONS WATER TOWER REFURBISHMENT

HTS CHRISTMAS LIG

Noted below are some of the specific projects completed by Public Works in 2021. •Refurbished Dennison and Wilkerson Water Towers •Completed renovation of Castlewood Park restrooms •Installed shade trees along the boardwalk •Purchased, installed, and implemented CityWorks asset/work management software (GIS-concentric) •Installed new Christmas lights •Coordinated with grant writer for submission of VDOT Transportation Alternative Program grant applications •Purchased and installed 13 parking meters and initiated related “pay-by-plate” program and accompanying pay-by-app •Submitted VDOT Revenue Sharing Program grant application for Dwight Avenue’s extension from 12th street to Forest Avenue (50/50 funding available in 2027 if awarded) •Issued RFP and awarded contract for Professional Services for Central Drainage Area Sewer Replacement – Professional services have commenced, and construction is anticipated to be completed by October 2022

ANNUAL

REPORT

- TOWN OF COLONIAL BEAC H -

2021

HUMAN RESOURCES THE TOWN’S HUMAN RESOURCE DEPARTMENT is responsible for finding, hiring, and on-boarding new staff, as well as helping manage employee – town relations. They are dedicated to attracting and helping maintain the well-qualified and diverse workforce that will help continue to meet the needs of the Town and community.

Human Resource Department Highlights •Completed updated job descriptions for town staff •Revised Employee Evaluation Process (6 month and annual reviews) •Completed Salary Survey for Colonial Beach Police Department •Revised or created personnel policies including a COVID-19 and Infectious Disease Prevention Plan, Social Media Policy, Smoking Policy, Dress Code Policy, and Telecommuting Policy •Researched and implemented diversity and inclusion training as beginning of Professional Development for Staff and Department Heads •Implementation of Internship Program •Management of Park Attendants Program •Revised the interview process and on-boarding and off-boarding procedures •Hired and on-boarded 30 employees over the course of 2021 •Held CPR training for Town employees

IC AT CP R CE RT IF

7 8

IO N

SUMMER INTERNSHIP

- TOWN OF COLONIAL BEAC H -

TOWN CLERK

The Office of the Town Clerk serves as a connection between the members of the council and the citizens of Colonial Beach. The Clerk performs administrative functions within Town Hall, including issuing public notice, responding to FOIA requests, and preparing the agendas for council meetings. •Participated in the summer internship program •Secured new records management location

ANNUAL

REPORT

2021

TOWN OF - COLONIAL BEAC H -

RECREATION

DEPTARTMENT

The Colonial Beach Parks and Recreation Department was newly created in 2021. With a staff of just one and a collection of volunteers, the Department was responsible for hosting numerous town-sponsored events and ensuring vibrant greenspace throughout the Town, promoting and achieving the four major themes of the Comprehensive Plan.

The Colonial Beach Police Department is committed to ensuring the highest levels of public safety.

PARKS &

POLICE

A few of this yearʼs highlights include:

NATI ONA L NIGH T OUT

SKATEBOARD CLINIC

•Hosted Skateboarding Clinic at Colonial Beach High School (co-sponsored by the Parks and Rec Department and Naked Neck Adventures), where around 250 attendees participated

•Teamed up with the Parks and Rec department to co-sponsor the Annual National Night Out

•Installed the new Colonial Beach hot air balloon for Waterfest

2021 WATERFEST

•The Parks and Rec commission and staff provided drinks and popsicles to a huge crowd of families and the community who attended

MINI GOLF RIBBON CUTTING

•Acquiring and opening a mini golf course at Washington Park, which is open to everyone in the community, free of charge

OPE RAT ION CHR ISTM AS CHE ER

•Held Operation Christmas Cheer to organize and collect toys and gift cards from local businesses for town citizens and visitors

ANNUAL

REPORT

- TOWN OF COLONIAL BEAC H -

BOARDS, COMMISSIONS, & COMMITTEES

The leadership and direction provided by the Colonial Beach Town Council could not be accomplished without the support and hard work of the dedicated community members who volunteer their time and effort as appointed members of the Town’s boards, commissions, and committees. The Town thanks the following community members and Town staff for their time and effort in helping make our community an attractive, historical beach town committed to family, business, the arts, and a healthy lifestyle.

PARKS & RECREATION ADVISORY COMMISSION

Chair Karen Grisevich | Philip Esmacher | Eileen Joyce-Heath | Michael Munnis | Nesha Thompson

PL ANNIN G COMMISSION

REDEVELOPMENT & HOUSIN G AUTHORIT Y Chair Judi Morris | Andrea Clement | Gary McIrvin | Marcia Feldman

TOURISM COMMISSION Cathy Bokman | Betty Whitestone

SC HOOL BOARD

Chair Michelle Payne | Vice-Chair Tara Seeber | Audra Lucas-Peyton | Patrice Lyburn | Terri McClure

WESTMOREL AND COUNT Y BOARD OF SUPERVISORS Tim Trivett

2021

COLO NIAL BEAC H, VA

Colonial Beach is an attractive, historical beach town committee to family, business, the arts, and healthy lifestyle. Vision Statement for Colonial Beach 2020–2030

Town of Colonial Beach | 315 Douglas Avenue | Colonial Beach, Virginia 22443 P: 804-224-7181 | F: 804-224-7185