Meeting Minutes

May 19, 2019 UNAPPROVED DRAFT

Council of Elders Chair Mark Taylor welcomed those present at the meeting. Elder Rob Wolgemuth read from John 1 and Hebrews 1 and opened the meeting in prayer. The congregation then sang “Great is Thy Faithfulness.”

A quorum of 266 (20%) was required, and 333 members were present. Mr. Taylor announced that a quorum was present and officially called the Annual Meeting to order at 5:14 p.m.

A motion was made and seconded to approve the minutes of the Annual Meeting on May 20, 2018 and three special congregational meetings on October 21, 2018, November 18, 2018, and April 7, 2019. The resolution was unanimously approved by voice vote.

Prior to the vote on the 2019-2020 Nominating Committee, Mr. Taylor explained the process of electing one man and three women to the Nominating Committee. Since the other members of the Nominating Committee are two elders and the Senior Pastor ex officio, three women and one man are elected to better represent the overall makeup of the congregation. Paper ballots were distributed to the congregation.

Votes were tallied, and the following were elected to the 2019-2020 Nominating Committee: Cheryce Berg, Teri Hiben, Carol Taylor and Noah Helm. Director of Women’s Ministries Mindy Rynbrandt prayed for the new Nominating Committee.

Mr. Taylor presented the 2019 Annual Report and asked those who wrote reports to stand, and he thanked them; Mr. Taylor also asked those who served this past year (2018-2019) on a board or committee or in an elective position to stand, and he thanked them for serving.

Mr. Taylor then gave an opportunity for questions from the floor about the Annual Report.

A question was asked about the Site and Facilities Committee (SFC) taking a short furlough. Mr. Taylor explained the work of the SFC and its conceptual plans. The SFC is taking a year off while plans are finalized for the Crossings building (303 E. Front St.). Reference was made to Pastor Moody’s vision sermon of the morning as well as the three-year plan.

Mr. Taylor invited Senior Pastor Josh Moody to the platform. Pastor Moody expressed his thanks to Mr. Taylor and the Council of Elders, the deacons and for all who serve hard and well.

Mark Bradley, chair of the 2018-19 Nominating Committee, presented the following resolutions, each of which was approved by a unanimous voice vote:

Resolution #1

RESOLVED: That the following groups of nominees, whose names have been printed on page 53 of the Annual Report, are hereby elected:

• Members of the Council of Elders for terms ending in 2023

• Members of the Board of Deacons, the Board of Deaconesses, and the Board of Missions for terms ending in 2022

• Members of various committees for terms as specified

• Elective positions for terms as specified

Resolution #2

RESOLVED: That the terms of Steve Ivester, Mark Taylor, Rob Wolgemuth, Dan Lindquist and Tad Williams as elders are hereby extended by one year to fulfill the new structure for terms of elders as specified in the bylaws.

Resolution #3

RESOLVED: That Tom Nussbaum is hereby elected to fill an opening on the Council of Elders for a term ending in 2022.

Mr. Taylor asked all who were newly elected or are continuing in a board or committee or elective role to stand, and Mr. Bradley prayed for them.

Board of Deacons Chair Noah Helm presented the 2018-2019 financial report and the proposed budget for 2019-2020. Mr. Helm spoke on where we are and where we are going and that we had a strong finish, with giving equal to 97.1% of the ministry/missions budget. Mr. Helm noted that giving per “giving unit” was 42% higher than five years ago. He expressed appreciation for this increase in generosity. Also, this was the first time in five years that giving was as high as 97% of our budget. Also, contributions exceeded expenditures by $16,000 for the 2018-2019 fiscal year.

The proposed budget of $8.11 million represents a 5.6% increase over the 2018-2019 expenditure budget and a 12.1% increase over 2018-2019 actual giving.

Mr. Helm explained how six initiatives of the church fit into and drive the 2019-2020 proposed budget. Director of Administration and Finance Nancy Singer gave personal remarks on the joy of giving.

The floor was then open for discussion. A question was asked about a capital campaign, and Mr. Taylor explained that the elders are not quite ready for a capital campaign and want a good handle on what is needed before initiating a capital campaign. Nancy Singer responded to a question about the expenditures in the Caroline Adoption Fund.

The following resolution was presented by the Board of Deacons and the Council of Elders:

RESOLVED: That the 2019-2020 Ministry/Missions budget of $8,112,787 is hereby approved.

By a show of hands, the motion (which requires a 2/3 majority) was approved with only a handful of dissenting votes.

Mr. Taylor called Elder Tad Williams to pray for the budget, giving and ministries.

The next resolution was presented by the Board of Deacons:

RESOLVED: That Mathieson, Moyski, Austin & Co., LLP be approved to perform the annual audit for the 2019-2020 fiscal year.

The resolution was unanimously approved by a voice vote.

Lee Christoff, a member of the Board of Deacons, pointed out that the deacons also have internal audit procedures.

The next resolution was presented by the Board of Deacons:

RESOLVED: That the $900,000 operating line of credit, unsecured with interest floating at Prime, be renewed for the following year.

The resolution was unanimously approved by a voice vote.

The congregation sang, “To God Be the Glory” and the meeting adjourned at 6:31 p.m. The congregation then sang the Doxology and Ministry Resident George Bednar closed in prayer.

Respectfully submitted,

Lorraine Triggs Recording Secretary

College Church in Wheaton Congregational Meeting September 22, 2019 Minutes (Unapproved Draft)

Council of Elder Chair Mark Taylor opened in prayer and called the meeting to order at 7:02 p.m. Determination of quorum—Since this was not an exceptional matter, only 5% or 68 Regular Members were required for the necessary quorum. After a show of hands, the Chair determined that at least 68 Regular Members were in attendance and a quorum was declared. The Chair explained the purpose of the meeting and read the following Resolution:

WHEREAS, College Church has outstanding debt which it wishes to pay in full; and WHEREAS, College Church desires to renovate various properties to enhance their use for ministry; and WHEREAS, College Church desires to consider other capital improvements or projects to boost our ministries; and WHEREAS, the bylaws of College Church allow for Special Committees to be created by the Council of Elders to deal with specific matters of Church life; and WHEREAS, the Council of Elders has voted to create a Capital Campaign Committee which will help identify the size and scope of a capital campaign and will assist in implementing such a campaign; AND WHEREAS, the Council of Elders has appointed nine individuals to serve on the committee subject to approval by the Regular Members at a Special Congregational Meeting; NOW, THEREFORE, BE IT RESOLVED: That the following Regular Members of College Church are approved as members of the Capital Campaign Committee: Noah Helm, chair; Sue Bowen, David Gieser, Dan Lindquist, Julie Litfin, Deb Lorentsen, Dan Nielson, Executive Pastor John Seward, Director of Administration and Finance Nancy Singer

This motion came from the Council of Elders and therefore did not need a second. The Chair commented on how this Resolution helps to fulfil one of the initiatives in the church’s Next Three-Year Vision. Noah Helm, who is slated to be the chair of the committee made some remarks, and the meeting was open for discussion. Various questions were raised including how the proposed committee members were chosen, how the pledges would be accounted for, the anticipated length of the campaign, whether the expected price to exercise the options on the remaining two Seminary Avenue properties was included in the debt repayment portion, how the total dollar target of the campaign would be determined and a reminder that we continue to be outwardly focused as a church even as we grow. Noah Helm and elder chair Mark Taylor commented on each. The question was called, and after there were no objections to end the discussion, the vote was taken by voice, and the chair declared that the motion was passed nearly unanimously. After prayer, the meeting was adjourned at 7:20 p.m. Minutes recorded by Nancy Singer for Lorraine Triggs, Recording Secretary

College Church in Wheaton Congregational Meeting January 19, 2020

Council of Elder Chair Mark Taylor opened in prayer and called the meeting to order at time 6:05 p.m.

Determination of quorum

266 members were needed for quorum; actual members present: 274. Quorum determined.

Resolution to Approve Cheryce Berg as Director of Children’s Ministries

January 19, 2020

WHEREAS: The Senior Pastor has recommended to the Council of Elders that Cheryce Berg be appointed as Director of Children’s Ministries; and

WHEREAS: The Council of Elders has unanimously recommended to the Regular Members that she be approved for this position:

NOW, THEREFORE, BE IT RESOLVED: That Cheryce Berg is hereby approved as the Director of Children’s Ministries. Soli Deo Gloria.

Motion carried unanimously.

Resolution to Approve Diane Jordan as Director of Visitation and Care

January 19, 2020

WHEREAS: The Senior Pastor has recommended to the Council of Elders that Diane Jordan be appointed as Director of Visitation and Care (a part-time position); and

WHEREAS: The Council of Elders has unanimously recommended to the Regular Members that she be approved for this position:

NOW, THEREFORE, BE IT RESOLVED: That Diane Jordan is hereby approved as the Director of Visitation and Care (on a part-time basis). Soli Deo Gloria. Motion carried unanimously. Mr. John Seward dismissed in prayer. Meeting adjourned at 6:35 p.m.