Scrapbook editor workshop document

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

Presented by: Lillian Bearden, 2016 CNH First Place Scrapbook, Cloverdale High School Stephen Bearden, Kiwanis Advisor, Cloverdale High School

Scrapbook Workshop

a K i wa ni s - f a m i l y m em b er k e ycl ub . o r g

D ev el o p i ng co m p e te n t, ca p a b l e , a nd c a r i ng l e a d er s s i nc e 1 9 2 5 .

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

Why Do a Scrapbook?

 Scrapbooks are a fun way to showcase your program and they can be used as a recruitment tool  It adds another leadership opportunity for club members  It memorializes your year for your members and provides a chance to reflect on your program

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

Types of Scrapbooks for Key Club

There’s more than one option!

Traditional

Digital

Non-Traditional

Non-Traditional

Non-Traditional

Non-Traditional

Can a club enter more than one scrapbook contest in the same year?

If you do a scrapbook, do you have to enter the Key Club contest?

But, following the contest guidelines will insure that you put together a quality project

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

So What Are the Contest Rules?

Each issue of your club bulletin MUST include the following elements:  Banner, or Nameplate, containing name and address of the school, and frequency of publication  Issue number and month of publication  Name of newsletter editor and contact information  Publication Guidelines – include the following articles for a successful bulletin – o Club president’s remarks o Calendar of recent/upcoming events o One “fun” article (facts, Kiwanis Family, comic) o Minimum one story about a recent past project (service projects, not socials) o Minimum one story about an upcoming project (service projects, not socials) o Minimum one story dedicated to membership education, the current District Project or Major Emphasis Project o Key Club symbol, division number, school mascot

 Under no circumstances should any copyrighted material be used without permission from the copyright owner. The bulk of work appearing in club bulletins should be the work of the Key Club members.

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

Putting Together a Traditional Scrapbook

It must have an original theme that is carried out in the following ways:  Cover art  Graphics on all divider pages  Graphics on all pages  Captions  Any place possible  It should be pervasive throughout the book

Examples of Traditional Scrapbook Cover Art

This book took 2nd place in international competition

There was a flap that opened to show the section below

The 2016 CNH 1st Place Cover Art – Representing CNH at the 2016 International Competition in July

This book was 1st place in international competition.

The front had a book like flap that opened up to show the theme

This treasure themed book took 2nd place in international competition

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A plain cover with just a picture on it usually doesn’t bring in many points

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Scrapbook covers should be creative and unique

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Scrapbooks are judged primarily by other Key Clubbers, so do a cover that will appeal to teens

Examples of Using A Theme in Scrapbook Pages

This book had the “Reach for the Stars” theme and there were stars on EVERY page.

A divider page in the “star� theme book

A title page using a music theme

A caption that followed the book theme…. which was, “Once Upon A Service Project”

In the music-themed book, EVERY caption had a music-themed title that somehow seemed to make sense with the activity

In the book with the treasure theme, the word “treasure� was worked into a lot of the captions

Even the “tabs” should follow the book theme

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What are the required scrapbook categories?

Please organize your project in this order The judges have an easier time following the score sheet when you organize it in the proper order

 Service to School  Service to Community  Fundraising  Assistance with Kiwanis  Involvement with Major Emphasis  Miscellaneous

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What goes in the “Service to School” Section?

“Service to School” includes any activity that helps ANY school, ANYWHERE  Staff Appreciation  Campus clean-up or beautification  Work with children in an elementary or middle school  Tables/booths at school events  Club awards night  Anything with another school in the Kiwanis family – like Builders Club  Club meetings  Key Club Week – if you did something on campus  Campus drives for causes  PTSA assistance or assistance to another school organization

This page was about a presentation to the School Board

This page shows a table painting project done for campus beautification

Members decided to honor our Cross Country team, as they get little recognition on campus

Members did lunchtime activities with the campus Special Day Class

Here’s one done at the local elementary school

Of course, there is always staff appreciation

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What goes in the “Service to Community” Section?

“Service to Community” includes any activity that helps ANY community, ANYWHERE  Supplies for soldiers  Help at a Senior Center  Women’s and homeless shelter projects  Food kitchens  X-Mas projects around town  “freerice.com” projects  Relay for Life  Park or cemetery clean-ups  Assisting adult organizations at events  Organ donation projects  Veteran’s projects  Food bank or food pantry projects  Convalescent hospital projects  Special Olympics projects  Etc.

Examples of Typical Community Service Pages

Members placed flyers on doorsteps encouraging donations to the local Food Pantry

It doesn’t have to be your local community. This was a service project done at a DCM in a nearby town

Fundraising for causes like “Relay For Life” fit into this category

A beach clean-up goes in this section, too

Members picked fruit from local residents to be given to the Food Pantry

Members raised funds to help repair the local cemetery

Here are members packing food at the Salvation Army.

This was a division project

CNH K E Y C L U B

What goes in the “Fundraising” Section?

“Fundraising” includes any activity that helps raise ADMINISTRATIVE funds for the club  These are funds that help operate the club  These funds are used for Key Club trips, like Region Training Conference, Fall Rally, District Convention and Key Leader

These are NOT funds raised and given away in service!

Examples of Typical Fundraising Pages

Here members are making homemade tamales that they sold

Members held a bake auction at a Kiwanis meeting

Some projects are huge, taking months of advance planning, such as a dinner and talent show

Here’s a Dine and Donate fundraiser

There’s always the standard car wash

These members are selling See’s Candy Bars in front of a local grocerystore

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 2016 May 1, 1, 2016

What goes in the “Kiwanis” Section?

“Kiwanis Link” includes any activity when you’ve connected with your Kiwanis on either a local of more farreaching way  Helping with a Kiwanis sponsored event  Kiwanis appreciation efforts  Kiwanis meeting attendance  Kiwanis DCM attendance  Kiwanis Family House activities  Kiwanis Governor’s Visit  Kiwanis LTG Installation  Kiwanis Take-Over meeting  Kiwanis presentations  Etc.

Examples of Typical Kiwanis Connection Pages

Some events may include an additional Kiwanis Family member – like a Builders Club

Some events may be something that are jointly planned by both Kiwanis and the Key Club

There are always the Kiwanis fundraising events that members assist in pulling off

Members are shown attending a special Kiwanis division event

Of course, there is always Kiwanis One Day to showcase

The club Board planned a fun summer time get acquainted activity with the Kiwanis Board

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What goes in the “MEP” Section?

“Major Emphasis Program” includes any activity that focuses on children  International “Preferred Charities” o March of Dimes o Children’s Miracle Network o UNICEF o Eliminate Project o Hersey’s Track and Field  CNH focus o Pediatric Trauma Program  Unpaid tutoring  Work with a Boys and Girls Club  Projects with day care facilities  Volunteer summer camp programs  Etc.

Examples of Typical Major Emphasis Program Pages

C H

CMN – helping hospitalized children

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Here are examples of two Children’s Miracle Network projects. One was a fundraiser, the other was creating gifts to give to the hospitalized children.

R K

For the past couple of years, raising funds for the Kiwanis Eliminate Project has been an MEP priority

These are all pages devoted to showing how the club supported the March of Dimes, and participated in the annual March for Babies Walk.

Trick-or-Treat for UNICEF is a Major Emphasis Project

Just remember that any project that focuses on children is a Major Emphasis Project – so helping at a local day care fits in this category, too

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What goes in the “Miscellaneous” Section?

“Miscellaneous” includes many Key Club events  District Convention  Any division activities o DCMs o Division service projects o Officers Training Conference o Division Leadership Team members o Division Banquet  Region Training Conference  Fall Rally  Key Leader  International Convention  Member Orientation  Recognition of club officers  New Member Induction  Etc.

Examples of Typical Miscellaneous Pages

C L U B

Member Orientation

New Member Induction

E V E N T S Awards Night

This includes events that are just for FUN!

Division Leadership Team

Officers Training Conference

Division Banquet

Division Activities

District Sponsored Events Like Region Training Conference and Fall Rally

Conventions like District and International

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What Kind of Scrapbooking Tools Do You Need?

You need good cutting tools, cornering tools for pictures, special cutting scissors, etc.

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What Kinds of Adhesive Do You Use?

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

So What Goes on the Divider Pages?

Each divider page must:  Name the section title  Follow through in some way on the theme of the project  Have a tab added to the right edge

Divider tabs may NOT extend beyond the outside edge of the book

Examples of Divider Pages

Background carries out the theme of the book

Graphic carries out the theme of the section

Tab carries out the theme of the book

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

How Big is the Book?

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It doesn’t have to be a square book, as long as NO side is bigger than 14”

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They actually use a tape measure when in doubt as to whether a book is too large

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Many purchasable scrapbook covers are the correct size

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

How is a Scrapbook Scored?

FORMAT— 30 Points  Cover artwork 10 Points  Interior artwork 10 Points  News clippings & photographs 10 Points

o News clippings are important to include

GENERAL CONTENT— 105 Points  Service to School  Service to Community  Fundraising Projects  Assistance to Kiwanis Projects  Involvement w/Major Emphasis  Miscellaneous

20 Points 20 Points 20 Points 20 Points 20 Points 5 Points

95 points on the depth of your Key Club activities

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

Is There a Budget?

May 1, 2016

 A Cost Sheet must be completed and affixed

     

to the inside front cover of the scrapbook containing the following: Key Club name, Division, Region, District, city, state, and an itemized statement of the total expenditures and donations.

If this Cost Sheet is not affixed to the inside front cover of the scrapbook, the judges will deduct ten points.

This statement must be signed by the Key Club president and faculty advisor.

The statement gives the scrapbook’s retail cost value (including photographic materials).

The cost must NOT exceed the amount of US$200.

Work done by Key Club members such as hand-lettering, artwork, etc. need not be included as cost items.

You may end up paying for some supplies that are not used in the book; those supplies do not have to be listed. o Examples: unused pictures, unused extra stickers, etc.

 You MUST put a price on donated materials,

although it does not have to be “FULL RETAIL” price.

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What About Page Numbers & Table of Contents?

Do these close to last and try to incorporate the theme in the page numbers, if possible

These were the page numbers for the music themed book

These were the page numbers for the star themed book

Sometimes in might be impossible to incorporate the theme into the page numbers, so in this case the scrapbooker incorporated the colors on the page

The Table of Contents is pretty much the last thing to be done, after having affixed the page numbers.

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What About Digital Scrapbooks?

You can use a commercial program or you can create something all on your own

This digital scrapbook was created for club use, not for competition. The “Mixbook” program was used.

Here’s what a few of the pages looked like….

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The biggest advantage to doing a digital scrapbook is that you can make multiple copies. You could:  Give a copy to every graduating senior as a gift  Sell the copies to members  Give the copies to members, if you can figure out how to pay for them

KEY CLUB OFFICERS TRAINING CONFERENCE/Scrapbook Workshop

May 1, 2016

What About Non-Traditional Scrapbooks?

NonTraditional Scrapbooks can be as exciting as your imagination

This international 1st place winner had a jar for each category. Inside the jar were wooden pieces shaped like candy bars. Each bar was covered in foil and then had a label. The front of the label had the name of the event and pictures from the event. The back of the label was made to look like a nutrition table, with statistics of how many attended, the service hours accumulated, etc. The “ingredients� list was a description of the project.