Editor workshop document

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop Presented by: Jessie Marshall, IP Region 15 News Editor, Cloverdale High School Allan Kuba, Kiwanis Advisor, Windsor High School

Editor Workshop

a K i wa ni s - f a m i l y m em b er k e ycl ub . o r g

D ev el o p i ng co m p e te n t, ca p a b l e , a nd c a r i ng l e a d er s s i nc e 1 9 2 5 .

May 1, 2016

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

Newsletter “To Do”

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

International Branding Guide

For a 27-page color document describing the most current graphic standards, go to www.keyclub.org and find this guide under, “Resources�. Download it and save it to your hard drive. Then refer to it whenever you are creating an official document.

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

Connecting with the CNH District

On-line help from the district for club editors….

Join the Editors’ Reflector group for contact with the District Editor & other club editors throughout CNH.

Other resources available to you on the Cali-Nev-Ha District website

www.cnhkeyclub.org KEY CLUB

This is one of the resources on the Cyberkey

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

Examples of Pages

2015-16 Distinguished Newsletter From Franklin High School December Edition

2015-16 Distinguished Newsletter From Oxford Academy March Edition

The previous are examples of the BEST of the BEST. Use them as guides for both content and design purposes.

REMEMBER: You are only REQUIRED to do 2 pages each month.

However, you might want to consider doing at least 4-6 pages.

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

What Software Should Be Used?

May 1, 2016

The best choices are either: “Publisher” or “Word”

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

How Do You Make Sure That Your Newsletters are Mistake “Free”?

Choose someone who has good editing skills to carefully examine the newsletter for mistakes, before going through the final publishing process

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

Guidelines for a “Distinguished” Newsletter

Scoring Rubric for judging newsletters in the district-wide competition: Promotion of the organization 20 Points  Promotion of Key Club Organization (education, history, facts, information)  Promotion of the Kiwanis Family: education on all branches and programs

Appropriate and useful content 40 Points     

Club Information (events, special features, meetings, activities) Division Information (events, training) Region Information (events, training) District Information (events) International Information

Timeliness of information 20 Points  Recognition of Past Events  Present Events  Promotion of Future Events

Final Product 20 Points  Layout / Format Style  Graphic Standards

Use these as a guideline for what’s important to put into the newsletters

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

Reporting Timeline

May 1, 2016

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

You can find the contest rules on-line at www.cnhkeyclub.org

As can be seen, there is a lot of leeway for creativity in how you put together your pages. As long as you use “Graphics Standards”, and include the suggested information, you can be as creative as you desire. You need to figure out what kind of “blend” of information and pictures works for you and your club. Also, whether or not you print out the document or put It on-line in a magazine format will impact how much color you use, and how much information you put on each page.

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

What Internationals says about newsletters‌

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

More Newsletter Content Info…

Newsletter Content: Each issue should include the following elements.  Minimum of two pages per issue  Key Club Branding: proper use of graphic standards, Key Club symbol  Banner/Masthead: name and address of the school; frequency of publication; issue number and month of publication; name of newsletter editor and contact information  Copyrighted materials may not be used without proper permission.

Content possibilities include:      

President’s remarks Calendar of recent/upcoming events One “fun” article (facts, Kiwanis Family, original comic) Past projects (e.g. fundraisers, service projects, socials Minimum one story (not socials) Upcoming projects: minimum one story (not socials)

The minimum requirement to be an Outstanding Newsletter Editor is to create at least 6 newsletters over the course of your yearly term.

It is highly recommended that, once you get started, you do ONE newsletter each month‌. Usually 4-6 pages are best!

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

Putting the Newsletter Online

May 1, 2016

Visit www.issuu.com Follow their instructions for putting the newsletter online, for “free�, in magazine format.

The arrow on the far right allows you to turn pages.

Layout usually has you seeing 2 pages at a time

Documents have to be put into pdf format before you can create them into an online magazine

CNH K E Y C L U B OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

Join the Editors Officer Reflector on the CyberKey and be connected to other editors from throughout the three states in our district

KEY CLUB OFFICERS TRAINING CONFERENCE/Editor Workshop

May 1, 2016

General Officer Guidelines CNH District Club Meetings:  Attend 80% of all club general meetings.

Board Meetings:  Attend 80% of all club executive board meetings. Your club should hold a Board meeting at least once a month.

Division Council Meetings:  Attend a minimum of six (6) Division Council Meetings.

Kiwanis Meetings:  Attend a minimum of one (1) Kiwanis Division Council Meeting and/or attend a minimum of three (3) general Kiwanis meetings.

Training Conference:  Attend the Officers Training Conference and/or the Region Training Conference.

Officer Workshop:  Attend the appropriate officer workshop at District Convention, Officer Training Conference and/or Region Training Conference.