Appendix A - Workforce Travel Plan_Updated Dec 17 2017

Auckland City Rail Link In association with:

CONSTRUCTION WORKS CONTRACT 1 TRAVEL MANAGEMENT PLAN Britomart Station Area Workforce Travel Plan Document ref: [Fulcrum Number here]

Revision: 2 06 December 2017

COMMERCIAL IN CONFIDENCE TRAVEL MANAGEMENT PLAN

06 December 2017

Version history Rev.

Date

Version details

Prepared by

Reviewed by

1

2/11/15

First draft

S. Dove

M. Williams

2

6/12/17

Annual plan review

R.Millier

M.Williams

Distribution Date

Version

Issued to

Quantity & type

Authorised by

9 Jan 18

2

CRLL

1 x Electronic

Dale Burtenshaw

j:\crl c1\08 environment sustainability\0801 environmental management plans and delivery work plans\transport, access and parking dwp\2017 annual management plan review updated version\appendix a - workforce travel plan_updated dec 17.docx

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Table of contents 1 2 3

4

5

6 7

Introduction Objectives Site Travel Information 3.1 Working Hours 3.2 Physical Infrastructure 3.3 Accessibility Management 4.1 Management Structure 4.2 Parking Management 4.3 Staff Inducements Travel Mode Measures 5.1 Introduction 5.2 Active Modes 5.2.1 Facilities 5.2.2 Promotion & Incentives 5.3 Public Transport 5.4 Car Pooling & Van Pooling 5.4.1 Car Pooling 5.4.2 Van Pooling 5.5 Organisational Measures 5.5.1 Logistics 5.5.2 Promotion 5.6 Communications Expected Outcomes Monitoring and Review

Appendix A :

Action Plan

Appendix B :

Site Layout Plans

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1 2 3 3 3 3 5 5 5 5 6 6 6 6 6 7 7 7 8 8 8 8 8 9 10

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1

Introduction

Travel Planning is an internationally recognised process where a workplace, working in conjunction with the Council, implements and promotes safer and more sustainable travel options for its staff.

Travel plan measures help communicate opportunities for staff to use sustainable travel modes safely, along with incentives to do so.

The City Rail Loop (CRL) Building Works Contract 1 (C1) Britomart station area is the workplace site of this travel plan document. The main work activities within this site involve underpinning of the Central Post Office (CPO), extension of underground tunnels by bottom up cut and cover tunnelling, and reinstatement of improved public realm works. The main construction work stages will be as follows: -

Stage 1 –Temporary station access, construction of temporary accommodation in Station Plaza and streetscape works (July 2016 to January 2017)

-

Stage 2 –CPO building works, piling, removal of CPO ground floor (January 2017 to May 2017)

-

Stage 3 – piling, CPO underpinning excavation, tunnel construction and backfilling (May 2017 to March 2020)

-

Stage 4 – Reinstatement & station fit out (April 2020 to June 2020)

The CRL C1 work site has a current estimated 48 month timeframe, between July 2016 and June 2020, although this could be reduced in duration. During this time there is anticipated to be between 20 and 80 total staff on site for the majority of the time, based on work type activity.

However there may possibly be 100+ staff on site on two occasions; during temporary accommodation works and during the CPO rebuild works. Between 10 and 30 staff will be office based; engineering or administration staff.

The Britomart Designation NOR (Transport, Access and Planning section) and the City Rail Link NOR designation conditions outline detailed requirements for the Delivery Works Plan (DWP). Full details of these conditions are noted in the DWP document; the most relevant to this document is condition number 20.1D, as follows: “A Travel Management Plan for each construction site outlining onsite car parking management and methods for encouraging travel to the site using forms of transport other than private vehicle to assist in mitigating localized traffic effects.”

To meet this condition, this document outlines a draft travel plan for the CRL C1 work site. Through the development and implementation of the measures within this travel plan it is envisaged that the workplace staff will strive towards using sustainable modes of travel and thereby alleviating congestion around the construction areas of Auckland City Centre.

It should be noted that this travel plan has been drafted to generally follow Auckland Transport’s (AT) workplace travel plan template.

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Objectives

The development and implementation of this travel plan is both a requirement of the consent conditions, and is recommended practice by Auckland Transport’s (AT) Travel Demand team.

This travel plan is consistent with the intent of the wider CBD TDM Plan 1 being undertaken by the Travel Demand team to support the CRL project and advise the overall consent outcome of managing and mitigating traffic congestion. It is also consistent with the workforce travel plan for CRL C2 to enable continuity between work sites and realise wider area benefits.

The main purpose of the plan is to minimise the use of private cars by staff travelling to and from the site during construction works, to assist with efficient traffic management. The following objectives are therefore key to the success of the travel plan: 1. To reduce vehicle congestion around the site, and provide leadership by example to the CBD community in this regard 2. To facilitate the uptake of sustainable travel modes by staff travelling to/from the site 3. To ensure the safety of staff travel within the site proximity 4. To encourage staff to embed physical activity into their commute These objectives are inter-linked, as reducing vehicle movements around the site has safety benefits (through reduced conflict potential), wider environmental benefits (through reduced emissions), along with health benefits for staff (through increased physical activity, especially for office staff).

The benefits of implementing travel plan measures can also include improved site management and efficiency; for example needing to provide less commuter car parks on site frees up space for other activities or greater storage capacity, and reduced site congestion will lead to fewer business trip delays.

Reduced congestion around the site will improve local accessibility for the general public. Reducing the number of car trips coming into the city centre will contribute to AT meeting their TDM Plan targets.

AT’s draft Travel Demand Management (TDM) Plan. This forms part of measures to reduce number of daily vehicle trips coming into Auckland City Centre by 4,000, to enable the current network functionality within the CBD to be maintained during construction works disruption.

1

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3

Site Travel Information

3.1

Working Hours

The CRL C1 work site will operate on standard site working hours, 7am to 7pm Mondays to Saturdays. However, staff will potentially finish earlier on Saturdays.

3.2

Physical Infrastructure

Construction support sites (site compounds) primarily provide for: -

Site offices

-

Material / spoil storage, set down and handling

-

Staff facilities (e.g. briefing and rest areas, OSH spaces including showers and first aid, toilets)

-

Minor trades access and parking

A detailed site layout plan and temporary works longitudinal section plan are provided in Appendix B. The construction site will have two main work sites as follows: 1.

CPO building

This will be the main work site for the majority of the workforce.

Half a floor within the CPO building will be utilised for C1 office space (to house 10 to 30 office based staff). This office will have access to toilets and shower facilities currently available within the CPO building.

2.

Lower Queen Street Cut and Cover site

Toilets will be provided in the temporary works station area, at ground level. Showers, lockers and a staff room will be provided on the floor above, Level 1. Downer is looking to provide a secure bicycle storage area, potentially in the contractor’s area south of the glass house.

The temporary works area will also house storage areas, a first aid room, and workshops as appropriate.

3.3

Accessibility

A staff travel survey has been undertaken for office staff (May 2017) site staff (June 2017). A total of 45 site staff and 20 office staff were surveyed and the modes of transport identified is documented in Table 3.1.

Table 3.1:

Staff Travel survey (May/June 2017)

Mode of Transport Train Car Walk Company van Bus Car/Train Cycle Other

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Site Staff 12 11 8 5 3 2 0 2

Office Staff 1 9 2 0 3 0 3 0

% of Total 20% 31% 15% 8% 9% 3% 5% 3%

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4 Ferry Motorbike Total

1 1 45

2 0 20

5% 2% 100%

Sustainable transport mode access to the work site is good due to the central city location. This is reflected in the results with public transport (bus, train and ferry) accounting for 34 per cent and active transport modes (cycling and walking) equate for 20 per cent of all staff journeys.

A reasonable walking catchment covers the central city residential areas, along with the closer suburbs of Newmarket, Ponsonby and Newton. Temporary workers are most likely to be accommodated in central city apartments/hotels, from which access to the site would be only a short walk.

Cycling access to the site is improving from Auckland Isthmus residential areas. For example, Grafton Gully cycleway now connects the Northwestern Cycleway through motorway and urban areas to Beach Road plus Quay Street cycle way, creating an almost entirely off-road cycle route from Te Atatu to the city centre and waterfront. These projects are part of the wider Auckland Cycle Network, which is improving Auckland’s cycling connections.

The work site has excellent accessibility by bus, train and ferry services from all areas of Auckland as it is adjacent to Britomart train station and across the road from the bus and ferry terminals. In addition, the regional bus service terminal at Sky City is only 10 minutes’ walk southwest of the site.

It is recommended that an annual staff travel survey is undertaken.

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4

Management

4.1

Management Structure

The CRL C1 manager Dale Burtenshaw will have overall responsibility to authorise and oversee the implementation and monitoring of travel management measures. Workforce travel planning takes place on an individual basis at the commencement of employment. Including review whether public transport or pool transport are viable transport options for individuals.

4.2

Parking Management

Car parking in the Downtown car park will be provided for senior management staff, an estimate of 10 spaces. Assignment of these car parks will be at the Project Managers discretion. There is also an option to utilise further spaces in the AT operated Downtown car park for site visitor spaces (predominantly site vehicles).

Permanent office based or field staff will generally not be provided a car parking space in line with the CBD environment and leadership principles to the wider community. Use of sustainable and public transport will be encouraged.

A van pooling system has been implemented whereby staff can park their car at a site in East Tamaki and continue into site in a Downer van.

4.3

Staff Inducements

During the staff recruitment process, work site travel information will be included in the contract pack. This is discussed in more detail in the measures section.

Travel advice will be provided as an integral part of the staff health & safety site induction process.

This will be in the form of a travel wise choices flyer (which includes information about accessing the AT give it a go public transport trial), and a tour of the active travel facilities and allocation of personal lockers as appropriate.

See Section 5.2.2 for AT incentives to use public transport.

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5

Travel Mode Measures

5.1

Introduction

The AT Commute 2 programme gives Auckland workplaces the information and planning tools to help staff find more options for commuting to work. This programme, along with the draft CRL TDM Plan activities programme, has been used as the structure of this travel plan action plan, providing support to the measures and ensuring consistency across CBD workplace travel planning activities.

This section provides details of the travel plan measures. These are summarised, along with timescales and delivery responsibilities in the appended Action Plan.

The measures will be implemented to encourage reduced vehicle trips. This will assist with the wider target of removing 4,000 vehicle trips coming into the city centre daily to alleviate congestion issues caused by construction network disruption. This target will enable the current network functionality within the CBD to be maintained, based on the CRL enabling works disrupting the city street network calculations.

The AT travel demand team hosted two travel expos at the DSBJV site on 18 July 2017 (office staff) and 25 July 2017 (site staff). The teams were provided with information about various modes of transport, including public transport, cycling and carpooling. Both events saw staff take up of the give it a go HOP card scheme and discounted car parking for carpooling.

As part of all future site staff inducements, AT has advised DSBJV to include this information upfront including the opportunity for give it a go HOP card scheme.

5.2 Active Modes This section of the action plan includes means by which active travel (cycling and walking) will be promoted and encouraged by staff. These measures include both promotional and facilities measures and are linked with the Walking and Cycling AT Commute packages.

5.2.1 Facilities DSBJV supports the idea of providing end of trip facilities designed to encourage workers to cycle/walk to work.

Toilet blocks and showers are available and one locker is provided in the project office. There are a number of available rooms within the CPO building that staff can use for storage including bicycles. ďƒ˜ .

5.2.2 Promotion & Incentives Promotion of walking and cycling through health and wellbeing campaigns, and incentives for staff to use these modes include the following. The majority of these measures are supported by AT’s TDM team and therefore resources are available at no cost from the AT CBD workplace travel plan co-ordinator.

2

https://at.govt.nz/driving-parking/commute

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7  Provide cycle maps (e.g. https://at.govt.nz/cycling-walking/auckland-cycle-run-walkwaymaps/  Hold walk/cycle to work events, in line with national walk/cycle to work month (February) and AT’s proposed “Walk in to work out” (February) and “Love to Ride” (March) campaigns.  Offer cycle training courses and/or trial bike hire scheme to staff, through AT programmes.

5.3 Public Transport The following measures are means by which public transport measures will be promoted and encouraged by those using the work site:  Incentivise use of public transport through offering the AT ‘Give it a go’ 3 pass. This pass is offered to drivers who are travelling in the peak period (7-9am). The AT Commute team calculate the cost of each applicant’s commute by public transport and a HOP card is credited with 2 weeks funds for the applicant to trial public transport for free. The applicant will also receive journey planning advice.

This is the current ‘Give it a go’ pass methodology and may change to a 2 week concession pass approach, however it will still provide an incentive for staff to trial public transport.  Promotion of AT online journey planner (https://at.govt.nz/bus-train-ferry/journeyplanner/) and online public timetable links (https://at.govt.nz/bus-train-ferry/timetables/)  Information on how to access the site using public transport – information packs for staff for inclusion in induction, and information sheet for visitors.

5.4 Car Pooling & Van Pooling 5.4.1 Car Pooling Car pooling is a good option for staff to share the cost of travelling to work by car, especially if public transport is not a feasible option. AT supports carpooling as an alternative transport option and has established priority lanes, priority parks (at Albany Bus Station, Birkenhead Ferry Terminal and Half Moon Bay Ferry Terminal) and transit lanes across Auckland for car poolers to use.

AT provides a free, secure online car pool matching service:

4

Let’s Carpool is open to individuals and registration is free. It enables staff to find car pool matches and choose whether to car pool on a single occasion or regularly. AT also offers workplaces the option of setting up dedicated schemes to encourage staff to register. In this instance the staff numbers are not necessarily high enough to warrant this, however, this could be an option across all CRL construction sites.

Therefore the following measures can be provided for:  Promote staff registration on AT’s Let’s Carpool website to find car pool matches. This can be done in conjunction with the wider AT’s city centre car pooling campaigns.  Set up a Let’s Carpool scheme for all CRL construction site staff.

3 4

‘Give it a go’ pass is subject to AT Commute terms and conditions. http://www.letscarpool.govt.nz

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5.4.2 Van Pooling A van pooling system has been implemented whereby staff can park their car at a site in East Tamaki and continue into site in a Downer van.

5.5 Organisational Measures The following measures will be implemented on site to encourage reduced vehicle trips.

Unfortunately due to the nature of the construction site, flexitime/working from home and teleconferencing/videoconferencing will not be available as staff will be required on site full time.

5.5.1 Logistics Large construction sites create large vehicle traffic flows. To reduce the impact of these flows deliveries to the site will be consolidated. Construction traffic is already restricted to outside peak hours by consent conditions, but further vehicle trips will be removed through logistics planning and potential use of a centralised set down area / staging compound away from the main works.  Consolidate material deliveries: Create a plan to manage/co-ordinate site deliveries.

5.5.2 Promotion Promotional measures have already been mentioned in previous sections, but will also be listed as individual measures here to provide further details. These measures are multi-modal and will ensure all sustainable travel mode options are considered based on applicability.  Staff induction travel briefing: An information pack on travel options for staff starting work at the work site, as part of the safety briefing.  Sustainable travel expo: AT led expo on site in a communal area at various significant stages of construction / change of workforce. This will involve an information stand and AT advisors on standby to help staff with travel queries. This could be carried out in conjunction with the expo’s at nearby tower blocks, through AT’s CRL TDM Plan.

5.6 Communications Transport communications will be provided to staff through information provision at interviews/with contracts, during the staff induction process, and through promotional events/expos. All staff will be given a travel information pack at their induction which will include information on the work site’s travel policy, walking and cycling facilities, local public transport services, car pool and van pool options and parking regulations. This will be tailored in accordance with work site security.

Any work site information provided to staff through an intranet will provide an opportunity to post travel links (journey planner etc).

Visitors and suppliers will be provided with a site travel access information sheet, providing multimodal options and noting construction access restriction time periods.

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Expected Outcomes

The expected outcomes resulting from the implementation of the above measures are both quantitative and qualitative, and are shown as targets within the Action Plan (appended).

The quantitative mode split targets have been informed by Census 2013 ‘main mode of travel to work’ data and 2015 traffic survey data, as explained in Chapter 3. Sustainable transport mode access to the work site is good due to the central city location, especially with the site being located at Britomart train station and adjacent to bus and ferry terminals. Therefore it is anticipated that the mode split achievable will reflect/better this mode split accordingly.

In addition, if a van pooling scheme is put in place, it is estimated that up to a quarter of workers (predominantly labourers) will be able to utilise such a service. These percentages will vary throughout the work site duration due to the transient nature of the workforce; however, these targets should be realistic when the work site is at staff capacity.

Staff travel inductions should be 100% achievable, if embedded into the site safety induction process. And any sustainable travel expo’s should reach at least half of the staff at a given time.

As a result of reaching the suggested targets, the expected number of vehicle trips coming into the site on a typical weekday morning would be in the order of 30, excluding deliveries. However, this is a rough estimate and more accurate traffic impact assessments are included in the Traffic Management Plan.

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Monitoring and Review

The Action Plan (see Appendix A) details responsibilities and timeframes for the implementation of the measures. This includes the site manager and facilities manager, supported by AT’s CBD travel plan co-ordinator.

The Action Plan is also a reference list on which to base travel monitoring and reviews during the workplace duration, to comply with consent conditions and notices of requirement.

Monitoring of the outcomes of the travel plan, in relation to the targets, will be carried out biannually due to the transient nature of the size of the workforce. It is suggested that monitoring be carried out by three methods to obtain the data required: •

Staff travel survey: A survey of staff to determine their main mode of travel to work and reason for doing so. This will be done through a quick online survey, or alternatively a simple tick box approach on a site entry sign-in sheet. AT’s Travel Demand team can provide assistance with this survey through the Commute programme, annually during October/November.

•

Facilities survey: An administrator will carry out a quick assessment of usage of active travel end of trip facilities, and staff inductions check.

•

Traffic survey: A survey of number of vehicles entering the site in the morning across a week.

This is likely to be undertaken in conjunction with traffic surveys required for the wider Traffic Management Plan.

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Appendix A:

Action Plan

The following table provides a consolidated travel plan action plan listing the key actions, targets, delivery timeframe (assuming construction starts May 2016) and responsibility.

The action delivery timeframes have been aligned with the wider CRL TDM activity schedule.

This is a working action plan and can be updated as planning work progresses.

Table 7.1:

Travel Plan Action Plan

Key Action:

Target:

Walking and Cycling

10% mode share

Timeframe for delivery of measure:

Person/ Department Responsible for delivery of measure:

June 2017 Achieved % 20 %

Bike rack – secure and preferably covered

May 2016

Lockers

May 2016

Site manager



Cycle maps

May 2016

Online



Promotion events

March 2017

AT CBD travel plan coordinator



Cycle training courses / trial bike hire scheme

March 2017

AT CBD travel plan coordinator

Showers

(Already provided)

Public Transport



50% mode share May 2016

PT ‘Give it a go’ passes (or alternative)

July 2016

Site access information sheets – staff and visitors

May 2016

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

34 %

Promotion of AT online journey planner and timetables

Car pooling

Site manager

Site manager 

AT CBD travel plan coordinator



Site manager 

5% mode share

0%

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Set up Let’s Carpool CRL scheme

June 2016

AT CRL communications manager



Promote Let’s Carpool

October 2016

Site manager – aligned with AT’s city wide car pooling campaigns



Other Van pooling

8% Up to 25% mode share (at site staff capacity)

July 2016

Consolidate material deliveries

Logistics plan

May 2016

Logistics manager

Staff induction travel briefing

100% of staff receive briefing

Continuous

Site manager

Sustainable travel expo – at site or in nearby tower building, in conjunction with AT CRL TDM Plan

50% of staff attend

July 2016

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Site manager – in conjunction with other CRL site managers

8%

TBC



AT CBD travel plan coordinator 

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Appendix B: Proposed site plan:

Site Layout Plans

Temporary works longitudinal sections: